10/13/2016 Pension Advisory Committee Meeting Minutes October 13, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Thursday, October 13, 2016
9:00 AM
Council Chambers - City Hall
Pension Advisory Committee
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City of Clearwater
Pension Advisory Committee Meeting Minutes October 13, 2016
Roll Call
Present 7 - Chair Nathan Hightower, Vice Chair Tom Jensen, Committee
Member Bill Jonson, Committee Member Hoyt Hamilton, Committee
Member Greg Newland, Committee Member Bob Cundiff, and
Committee Member Diane Devol — arrived 9:25 a.m.
Also Present Joe Roseto — Human Resources Director, Nicole Sprague — Official
Records & Legislative Services Coordinator
1. Call To Order
The Chair called the meeting to order at 9:00 a.m. at City Hall.
2. Approval of Minutes
2.1 Approve minutes of September 8, 2016 Pension Advisory Committee meeting as
submitted in written summation.
Member Jonson moved to approve minutes of September 8, 2016
Pension Advisory Committee meeting as submitted in written
summation. The motion was duly seconded and carried unanimously.
Member Devol was absent:
3. Citizens to be Heard Regarding Items Not on the Agenda: None.
4. New Business Items
4.1 Recommend approval of the new hires for acceptance into the Pension Plan as listed.
Name, Job Classification, Department Pension Eligibility Date
Travis Lee *, Solid Waste Worker, Solid Waste 09/05/2016
Bridget McCord, Police Information Technician I, Police 09/06/2016
Garth Carson, Wastewater Treat. Plant Oper. Trainee, Public Utilities 09/06/2016
Jon Page, Wastewater Treatment Plant Operator, Public Utilities 09/06/2016
Ucal Morrison, Solid Waste Equipment Operator, Solid Waste 09/06/2016
Graham Donaldson **, Marine Facility Operator, Marine and Aviation 09/17/2016
* Travis Lee was employed in temporary position from 06/27/2016 to 09/04/2016, and then
transferred to a full time position on 09/05/2016. He will be eligible for pension as of 09/05/2016.
** Graham Donaldson was employed in temporary position from 04/21/2016 to 07/07/2016, and
then a part time position from 07/09/2016 to 09/16/2016. He was hired into a full time position
on 09/17/2016 and will be eligible for pension on 09/17/2016.
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City of Clearwater
Pension Advisory Committee Meeting Minutes October 13, 2016
Member Jensen moved to recommend approval of the new hires for
acceptance into the Pension Plan as listed. The motion was duly
seconded and carried unanimously. Member Devol was absent:
4.2 Recommend approval of the following request of employees Lynne Marchitello, Parks
and Recreation Department and Todd Voigt, Public Utilities Department, to vest their
pensions as provided by Section 2.419 of the Employees' Pension Plan.
Lynne Marchitello, Parks Service Tech II, Parks and Recreation
Department, was employed by the City on July 24, 2006, and began
participating in the Pension Plan on that date. Ms. Marchitello terminated from
City employment on August 30, 2016.
Todd Voigt, Water Distribution Supervisor I, Public Utilities Department,
was employed by the City on May 1, 1989, and began participating in the
Pension Plan on that date. Mr. Voigt terminated from City employment on
August 5, 2016.
The Employees' Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
following the month in which the employee normally would have been eligible
for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (1/1/13), a
member shall be eligible for retirement following the earlier of the date on
which a participant has reached the age of fifty-five (55) years and completed
twenty (20) years of credited service; the date on which a participant has
reached age sixty-five (65) years and completed ten (10) years of credited
service; or the date on which a member has completed thirty (30) years of
service regardless of age. For non-hazardous duty employees hired on or
after the effective date of this restatement, a member shall be eligible for
retirement following the earlier of the date on which a participant has reached
the age of sixty (60) years and completed twenty-five (25) years of credited
service; or the date on which a participant has reached the age of sixty-five
(65) years and completed ten (10) years of credited service. Ms. Marchitello
will meet the non-hazardous duty criteria and begin collecting a pension in
June 2022. Mr. Voigt will meet the non-hazardous duty criteria and begin
collecting a pension in September 2017.
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City of Clearwater
Pension Advisory Committee Meeting Minutes October 13, 2016
Member Jensen moved to recommend approval of the following
request of employees Lynne Marchitello, Parks and Recreation
Department and Todd Voigt, Public Utilities Department, to vest their
pensions as provided by Section 2.419 of the Employees' Pension Plan.
The motion was duly seconded and carried unanimously. Member
Devol was absent:
4.3 Recommend approval of the following request of employees Barbara Hagen, Gas
Department, Linda Ratcliffe, Library Department, Steven Sears, Police Department,
Charles Sheldon, Solid Waste General Services and Robert Weiss, Fire Department,
for a regular pension as provided by Sections 2.416 and 2.424 of the Employees'
Pension Plan.
Barbara Hagen, Gas Program Coordinator, Gas Department, was
employed by the City on July 9, 1990, and her pension service credit is
effective on that date. Her pension will be effective October 1, 2016.Based
on an average salary of approximately $61,275.85 over the past five years,
the formula for computing regular pensions and Ms. Hagen's selection of the
Joint and Survivor Annuity, this pension benefit will be approximately
$44,130.48 annually.
Linda Ratcliffe, Library Assistant, Library Department, was employed by
the City on December 9, 1985, and her pension service credit is effective
December 10, 1993. Her pension will be effective September 1, 2016.
Based on an average salary of approximately $34,075.86 over the past five
years, the formula for computing regular pensions and Ms. Ratcliffe's
selection of the 10 Year Certain and Life Annuity, this pension benefit will be
approximately $20,648.52 annually.
Steven Sears, Police Sergeant, Police Department, was employed by the
City on October 19, 1992, and his pension service credit is effective on that
date. His pension will be effective October 1, 2016. Based on an average
salary of approximately $101,228.68 over the past five years, the formula for
computing regular pensions and Mr. Sears' selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $65,238.60
annually.
Charles Sheldon, Licensed Electrician, Solid Waste General Services
Department, was employed by the City on October 27, 1986, and his pension
service credit is effective on that date. His pension will be effective November
1, 2016. Based on an average salary of approximately $60,711.85 over the
past five years, the formula for computing regular pensions and Mr. Sheldon's
selection of the 100% Joint and Survivor Annuity with a 20% Partial Lump
Sum, this pension benefit will be approximately $37,183.44 annually.
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City of Clearwater
Pension Advisory Committee Meeting Minutes October 13, 2016
Robert Weiss, Fire Chief, Fire Department, was employed by the City on
February 19, 2005, and his pension service credit is effective on that date. His
pension will be effective November 1, 2016. Based on an average salary of
approximately$118,895.92 overthe past five years, the formula for computing
regular pensions and Mr. Weiss' selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $37,014.60 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (1/1/13), a
member shall be eligible for retirement following the earlier of the date on
which a participant has reached the age of fifty-five (55) years and completed
twenty (20) years of credited service; the date on which a participant has
reached age sixty-five (65) years and completed ten (10) years of credited
service; or the date on which a member has completed thirty (30) years of
service regardless of age. For non-hazardous duty employees hired on or
after the effective date of this restatement, a member shall be eligible for
retirement following the earlier of the date on which a participant has reached
the age of sixty (60) years and completed twenty-five (25) years of credited
service; or the date on which a participant has reached the age of sixty-five
(65) years and completed ten (10) years of credited service. Ms. Hagen, Ms.
Ratcliffe and Mr. Sheldon have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of
the date on which the participant has completed twenty (20) years of credited
service regardless of age, or the date on which the participant has reached
fifty-five (55) years and completed ten (10) years of credited service. Mr.
Sears and Mr. Weiss have met the hazardous duty criteria.
Member Jensen moved to recommend approval of the following
request of employees Barbara Hagen, Gas Department, Linda Ratcliffe,
Library Department, Steven Sears, Police Department, Charles
Sheldon, Solid Waste General Services and Robert Weiss, Fire
Department, for a regular pension as provided by Sections 2.416 and
2.424 of the Employees' Pension Plan. The motion was duly seconded
and carried unanimously. Member Devol was absent:
4.4 Review revised PAC Policy and Procedures Manual.
Discussion ensued re the revisions and suggested changes.
Member Cundiff moved to accept the revised PAC Policy and
Procedures Manual as modified to delete the "Background" paragraph
from Section VII and to accept distributed revisions to Section VII
except paragraph (f) will duplicate paragraph 0) on page 14. The motion
was duly seconded and carried unanimously.
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City of Clearwater
Pension Advisory Committee Meeting Minutes October 13, 2016
5. Old Business Item: None
6. Director's Report: None
7. Board Members to be Heard
Member Jonson expressed support for the Pension Fund to be invested in
companies that are operated in a stable, ethical manner.
8. Adjourn
Attest:
41/441,
oard Repo"
The meeting adjourned at 9:32a.m.
City of Clearwater
D'f9
Chair (J
Pension Advisory Committee
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