07/28/2016 SISTER CITIES ADVISORY BOARD MEETING MINUTES
CITY OF CLEARWATER
July 28, 2016
Present: Chair Sallie Parks, Vice-Chair Terrence Gourdine, Board Member/Youth
Representative Desaray Dilday, Board Member Pamela Gene Benton
Absent: Board Member/CounciImember Hoyt Hamilton, Board Member/CSCI
Clearwater Sister Cities, Inc. Representative Candace B. Hays,
Also Present: Christopher Hubbard - Cultural Affairs Specialist, Patricia O. Sullivan -
Board Reporter
The Chair called the meeting to order at 4:00 p.m. at the Long Center.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
2 —Approval of Minutes
2.1. Approve minutes of the April 28, 2016 Sister Cities Advisory Board meeting as
submitted in written summation.
Member Gourdine moved to approve minutes of the April 28, 2016 Sister Cities
Advisory Board meeting as submitted in written summation. The motion was duly
seconded and carried unanimously.
3 — Citizens to be Heard re Items Not on the Agenda: None.
4 — New Business
4.1. Upcoming Nagano Teacher Visit
Cultural Affairs Specialist Christopher Hubbard said the Nagano teacher will visit from
October 16 to November 14, 2016. Four home stays were scheduled. Information
regarding the teacher's background and school level will be distributed when received.
Member Benton will determine which schools will be the best fit.
4.2. Young Ambassador Trip Update
It was stated the Young Ambassadors' group of 7 students and 2 chaperones will return
from Japan on July 29, 2016. A post trip presentation and meeting were scheduled for
October 18, 2016 from 5:00 — 8:00 p.m. at the Long Center.
Mr. Hubbard said it was heartening that a foster child was provided the opportunity to
participate in this year's trip.
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4.3. Update of Governing Documents
Mr. Hubbard said the board's recommendation to add a City resident member to the
board and drop the City residency requirement for the Youth Member would be
submitted to the City Council.
It was stated a sentiment expressed during last year's delegation visit to Nagano was
that the City should provide more financial support to the Sister Cities program.
Mr. Hubbard said on August 4, 2016, he will make a presentation at the City Council
Special Budget Meeting to expand the program to include a scholarship and
reinstatement of the high school program. Board members were welcomed to forward
supporting comments to the Council. In response to a question, Mr. Hubbard said a
scholarship for the high school program would need to come up through the program.
5 — Old Business
Member Benton shared a note from Nagano expressing gratitude and complimenting
Pinellas County teachers who traveled to Nagano this summer. Due to changes in the
2016/17 school schedule, the teachers only stayed 3 weeks. It was stated the letter
exhibited the excellent relationship between the Sister Cities.
6 — Director's Report
Mr. Hubbard will invite the Nagano teacher to the next Sister Cities meeting, to be held
at City Hall. All future Sister Cities meeting will be in City Council Chambers on the 3rd
floor of City Hall.
7 — Board Members to be Heard: None
8 Adjourn
The meeting adjourned at 4:17 p.m.
Att
est:
C),e- -Chair - S ster Cities Advisory Board
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