09/12/2016Monday, September 12, 2016
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Council Work Session
Work Session Agenda
September 12, 2016Council Work Session Work Session Agenda
1. Call to Order
2. Presentations
September Service Awards2.1
3. Office of Management and Budget
Amend the City’s fiscal year 2015/16 Operating and Capital
Improvement Budgets at third quarter and pass Ordinances 8943-16
and 8944-16 on first reading.
3.1
Set final millage rate of 5.1550 mills for fiscal year 2016/17 against
non-exempt real and personal property within the City of Clearwater and
pass Ordinance 8945-16 on first reading.
3.2
Approve the City of Clearwater Annual Operating Budget for the
2016/17 fiscal year and pass Ordinance 8946-16 on first reading.
3.3
Adopt the Fiscal Year 2016/17 Annual Capital Improvement Budget and
establish a six-year plan for the Capital Improvement Program (CIP) and
pass Ordinance 8947-16 on first reading.
3.4
Approve the recommended Penny for Pinellas project list, as revised for
Fiscal Years 2016/17 through 2019/20.
3.5
4. Economic Development and Housing
Endorse the Housing First and Coordinated Entry System being
implemented by the Pinellas County Homeless Leadership Board, Inc.
and adopt Resolution 16-18.
4.1
Approve a grant of $75,000 in General Fund Reserves to be set aside
for a commitment as the local government contribution that is required
for applicants to participate in the State of Florida’s Low Income
Housing Tax Credit Program (LIHTC) for Woodlawn Trail, a proposed
80-unit affordable housing development to be developed by Southport
Development, Inc.; and authorize the appropriate officials to execute
same. (consent)
4.2
5. Finance
Award a contract for arbitrage consulting services not to exceed $50,000
for the five-year period ending September 30, 2021, to Arbitrage
Consulting Services, Inc., of Centennial, Colorado, and authorize the
appropriate officials to execute same. (consent)
5.1
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September 12, 2016Council Work Session Work Session Agenda
Approve blanket purchase orders for citywide signage purchases to
designated vendors, for the annual amount of $100,000, including two
one-year renewal terms at the City’s option, and authorize the
appropriate officials to execute same. (consent)
5.2
6. Parks and Recreation
Approve the grant agreement between the City of Clearwater and the
State of Florida Department of Environmental Protection Recreation
Trails Program (RTP) for a grant in the amount of $104,637 for
replacement of a trail bridge on the Ream Wilson Trail, and authorize
the appropriate officials to execute same. (consent)
6.1
Approve receiving funds awarded to the City from Senior Citizens
Services, Inc. in the amount of $15,000 to expand Evidence Based
Wellness Programs (EBWP) for older adults and establish a special
program (181-99905, Senior Citizens Services - EBWP) for these funds
at first quarter. (consent)
6.2
Approve a one-year Agreement with Juvenile Welfare Board (JWB) and
the City of Clearwater for funding of youth programs, including an
increase of 0.8 FTE needed to expand the program, approve a first
quarter budget amendment of $361,791 in special program 181-99872,
Coordinated Child Care Ross Norton, and authorize the appropriate
officials to execute same. (consent)
6.3
Approve a five-year Agreement, effective October 1, 2016 through
September 30, 2021, and one additional five-year renewal option with
Youth Development Initiatives (YDI) for facility use of North Greenwood
complex to provide school success initiative programs such as tutoring
and education development for children, and authorize the appropriate
officials to execute same. (consent)
6.4
Approve a proposal by Construction Manager at Risk, Certus Builders of
Tampa, Florida, in the amount of $534,458, which includes a
$15,000-contingency, for the renovation of approx. 3,000 sq. ft. of office
and program space and construction of ADA improvements, including
an elevator and stairs to provide access to the renovated spaces,
located at Jack Russell Stadium, 800 Phillies Drive; establish a new CIP
project 315-93664 (Jack Russell Renovations), to be funded by the
transfer of $100,000 from CIP 93649 (Jack Russell Scoreboard and
ADA Improvements), $230,000 from CIP 315-93655 (Joe DiMaggio
Sports Complex), $75,000 from CIP 315-94530 (Building Systems) and
$150,000 from CIP 315-93656 (Jack Russell Demolition and
Refurbishment) for a total revised budget of $555,000; and authorize the
appropriate officials to execute same. (consent)
6.5
7. Police Department
Page 3 City of Clearwater Printed on 9/12/2016
September 12, 2016Council Work Session Work Session Agenda
Approve an Interlocal Agreement between the Clearwater Community
Redevelopment Agency (CRA) and the City of Clearwater to provide
CRA funding in Fiscal Year 2016-2017 in the amount of $171,402.34 to
underwrite the cost of additional Community Policing services by the
Clearwater Police Department in the East Gateway CRA District,
pursuant to the East Gateway Five-Year Action Program for fiscal years
2012-2017, and authorize the appropriate officials to execute same.
(consent)
7.1
8. Engineering
Approve an amendment to the Florida Department of Transportation
(FDOT) Traffic Signal Maintenance and Reimbursement Agreement,
which allows the City to be financially reimbursed by FDOT for
maintaining state traffic signals on the state highway system within the
city limits, and authorize the appropriate officials to execute same.
(consent)
8.1
Award a construction contract to Kamminga and Roodvoets, Inc. of
Tampa, FL, in the amount of $1,630,751.10 for Mango Street Outfall
(13-0041-EN), which is the lowest responsible bid received in
accordance with plans and specifications, and authorize the appropriate
officials to execute same. (consent)
8.2
Approve Engineer of Record Supplemental Work Order 1 to AECOM
Technical Services, Inc. in the amount of $8,729 for Cooper’s Point
Hydrologic Improvement Project (15-0027-EN) and authorize the
appropriate officials to execute same. (consent)
8.3
Award a five-year contract (blanket purchase order) to Pinellas County
Solid Waste, beginning October 1, 2016 through September 30, 2021,
in the amount of $1,250,000 for the disposal of solid waste at the
Pinellas County landfill as provided in the City’s Code of Ordinances,
Section 2.564(1)(d), Services provided by Other Governmental Entities,
and authorize the appropriate officials to execute same. (consent)
8.4
9. Fire Department
Receive and review the Local Mitigation Strategy (LMS) 2015 Annual
Report. (consent)
9.1
10. Library
Page 4 City of Clearwater Printed on 9/12/2016
September 12, 2016Council Work Session Work Session Agenda
Approve an Interlocal Agreement between the Clearwater Community
Redevelopment Agency (CRA) and the City of Clearwater to provide
CRA funding in Fiscal Year 2016-2017 in the amount of $100,270 to
underwrite activities in the Clearwater Main Library that support
community learning in the areas of Science, Technology, Engineering,
Math, Entrepreneurship and small business growth and development
pursuant to the recommendations of the Urban Land Institute report on
economic enhancement of the downtown Clearwater area and authorize
the appropriate officials to execute same. (consent)
10.1
11. Planning
Approve amendments to the Clearwater Comprehensive Plan to support
the implementation of the US 19 Corridor Redevelopment Plan and new
US 19 future land use categories, establish criteria for plan amendments
in the Coastal Storm Area, and update various terms and references;
and pass Ordinance 8923-16 on first reading. (CPA2016-04001)
11.1
Approve a Future Land Use Map Amendment from 17 different future
land use categories corridor-wide to the US 19 Regional Center (US
19-RC), US 19 Neighborhood Center (US 19-NC), US 19 Corridor (US
19-C), Preservation (P) and Water/Drainage Feature categories for
property generally located along US Highway 19 between Belleair Road
and Curlew Road, including properties east and west of US 19 along
cross streets; and pass Ordinance 8932-16 on first reading.
(LUP2016-06004, LUP2016-06005, LUP2016-06006)
11.2
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 2130 Burnice Drive and 2154
Bell Cheer Drive, and pass Ordinances 8933-16, 8934-16 and 8935-16
on first reading. (ANX2016-07020)
11.3
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 1450 Carolyn Lane, together with
certain Carolyn Lane right-of-way; and pass Ordinances 8936-16,
8937-16 and 8938-16 on first reading. (ANX2016-07021)
11.4
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 3031 Hoyt Avenue and 3077
Grand View Avenue, together with certain McMullen Booth Road
right-of-way; and pass Ordinances 8939-16, 8940-16 and 8941-16 on
first reading. (ANX2016-07022)
11.5
12. Public Utilities
Page 5 City of Clearwater Printed on 9/12/2016
September 12, 2016Council Work Session Work Session Agenda
Approve a Blanket Purchase Order (BPO) with Huber Technology Inc of
Huntersville, NC, in the annual amount of $100,000.00 with the option
for two, one-year term extensions for the purchase of parts for the
Barscreens at the three Water Reclamation Facilities effective
September 16, 2016, and authorize the appropriate officials to execute
same. (consent)
12.1
Approve a Blanket Purchase Order (BPO) with Neptune Technology
Group of Tallassee, AL, in the annual amount of $350,000.00 with the
option for two, one-year term extensions for the purchase of Neptune
Water Meters and Original Equipment Manufacturer (OEM) replacement
parts effective November 1, 2016, and authorize the appropriate officials
to execute same. (consent)
12.2
13. Solid Waste
Approve the purchase authorization of vehicles (heavy and light duty)
and equipment on the 16/17 Vehicle Replacement List as approved in
the 16/17 Fiscal Year Budget, per the pricing, terms and conditions of
the following contracts, in accordance with City Code of Ordinances,
Section 2.564 (1)(d) Other Government Entities Bid: Florida Sherriff’s
Contract/ Florida Association of Counties (FSA/FAC) Contracts: Police
Rated, Administrative, Utility Vehicles, Trucks and Vans Contract, Heavy
Equipment, Cab/Chassis and Other Fleet Equipment Contract; National
Joint Powers Alliance (NJPA), Heavy and Utility Equipment;
Houston-Galveston Area Council (HGAC); Various State of Florida:
Department of Management Services, (DMS) Vehicles, Equipment and
Fleet Contracts. (consent)
13.1
14. Official Records and Legislative Services
Move the November 16, 2016 council meeting to Thursday, November
17, 2016 at 6:00 p.m. (consent)
14.1
15. Legal
Approve an Interlocal Agreement with the Community Redevelopment
Agency (CRA) to provide staffing, Information Technology services and
telephone services for the CRA, provide for the reimbursement of
certain expenses by the CRA to the City, and authorize the appropriate
officials to execute same. (consent)
15.1
16. City Manager Verbal Reports
Citizens Academy November 8, 2016 Meeting16.1
17. City Attorney Verbal Reports
Page 6 City of Clearwater Printed on 9/12/2016
September 12, 2016Council Work Session Work Session Agenda
18. Council Discussion Item
Food Trucks - Mayor Cretekos18.1
PSTA Millage Increase - Vice Mayor Jonson18.2
Alternatives to a Formal Council Listening Tour - Vice Mayor Jonson18.3
19. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
20. Closing Comments by Mayor
21. Adjourn
22. Presentation(s) for Council Meeting
End of Session Report - Representative Chris Latvala22.1
National Pediatric Cancer Foundation Presentation - David Frazer, Chief
Executive Officer
22.2
Childhood Cancer Awareness Month Proclamation - Barbara Toth22.3
Ruth Eckerd Hall Presentation22.4
Page 7 City of Clearwater Printed on 9/12/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2738
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
September Service Awards
SUMMARY:
5 Years of Service
Kyle Vaughan Engineering
Priscilla Murphy Marine and Aviation
Ron Nelson Public Utilities
Troy Tarver Solid Waste
Michael Campagna Solid Waste
Raymond Kader Utility Customer Service
10 Years of Service
William Olive Police
Andrew Biscardi Gas
15 Years of Service
Carlton Greene General Services
Denis O’Connor Fire
Wade Bishop Fire
20 Years of Service
Von Watson Parks and Recreation
Darrell Ford Engineering/Stormwater
David Dalton Police
Michael Duff General Services
25 Years of Service
William Taggart Police
30 Years of Service
Susan Marx Gas
Lawrence Wynn Public Utilities
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2738
Page 2 City of Clearwater Printed on 9/12/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8943-16 & 8944-16
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Office of Managment & Budget
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Amend the City’s fiscal year 2015/16 Operating and Capital Improvement Budgets at third
quarter and pass Ordinances 8943-16 and 8944-16 on first reading.
SUMMARY:
The fiscal year 2015/16 Operating and Capital Improvement Budgets were adopted in
September 2015 by Ordinances 8767-15 and 8768-15. Section 2.521 of the City’s Code of
Ordinances requires the City Manager to prepare a quarterly report detailing income,
expenditure estimates, collections, the explanation of significant variances, as well as the
financial status of all capital improvement projects. The memorandum and the accompanying
report provide this information and outline the issues at third quarter that require amendment.
Page 1 City of Clearwater Printed on 9/12/2016
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: September 1, 2016
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2015 through June, 2016) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $818,750.
At third quarter, previously approved appropriations of General Fund reserves total $425,000. Amendments
include $250,000 to fund the Fire Stations Security Camera project, $150,000 to fund the Marina District
Boardwalk & Entry Nodes project, and $25,000 is returned to the Centennial Monument project.
Amendments also include the following: an increase to building permit revenue of $30,000 which offset
expenditure increases for building construction inspection services in the Planning and Development
Department; an increase of $55,000 in governmental revenue from the CRA which offset increased salary
costs in Economic Development approved in the CRA budget; an increase of $32,100 to admissions and
concession sales revenue which offset expenditure increases in the Pier 60 program; and a decrease of
$30,000 in Recreation Card revenues which is offset by an expenditure reduction in Parks and Recreation.
In addition, various revenues are amended at third quarter to bring the budget in line with anticipated
receipts for the year. This net revenue increase of $479,900 will offset the following expenditure increases:
retirement payouts which total $266,650 in the Fire, Human Resources, and Library departments; and an
increase of $40,000 in the Non-Departmental cost center to fund unanticipated expenditures. Adjusted for
revenue and expenditure amendments noted here, the net use of General Fund reserves at third quarter is
$251,750.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must
be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2015 books, and the allocation to reserves noted above, estimated General
Fund reserves at third quarter are approximately $29.5 million, or 22.4% of the fiscal year 2016/17
preliminary General Fund budget, exceeding our minimum reserve requirement by $18.3 million.
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Significant amendments to other City Operating Funds are noted as follows.
Gas Fund
Budget amendments to Gas Fund expenditures reflect a net decrease of $2,337,423. Significant
amendments include a net decrease of $2,443,060 in operating expenditures primarily related to
reductions in gas purchases. Also recognized are reductions to Gas fund revenues, which net $1,642,000,
primarily related to gas sales.
Solid Waste and Recycling Fund
Third quarter amendments to Solid Waste and Recycling Fund expenditures reflect an increase of
$40,000. Significant amendments include an increase of $53,000 to contractual services for single stream
hauling, and a net decrease of $13,000 representing various increases and decreases in expenditures in the
recycling program. Also recognized is an offsetting increase of $40,000 to Multi-Family Recycling Fee
revenue.
Marine Fund
Budget amendments to Marine Fund expenditures reflect a decrease of $600,000 to cost of goods sold
(fuel purchases). This is offset by a reduction of $600,000 to Fuel Sales revenue.
Parking Fund
Budget amendments to the Parking Fund reflect an increase of $600,000 to parking revenues. This
increase is offset by a reduction to the planned use of reserves this fiscal year resulting in a net zero
amendment to Parking Fund revenues.
Garage Fund
Budget amendments to Garage Fund expenditures reflect a decrease of $1,430,000. Amendments include
a reduction of $50,000 to repair services, $1,300,000 to fuel purchases and $80,000 to natural gas fuel due
to the lower than anticipated price of gas for the year. Also recognized is an offsetting reduction to
Garage Charges to Departments revenue.
Capital Improvement Fund
Third quarter amendments to the Capital Improvement Fund reflect a net increase of $1,261,353. This
increase is primarily the result of the following amendments: an increase of $187,322 in grant funding
from the FDOT in the City-wide Intersection Improvement project; an increase in the Police Range
Improvements project representing a transfer from the special development fund of $445,426 in Sales Tax
Infrastructure revenue; and increases representing transfers from the General Fund for $250,000 in the
new Fire Station Security Cameras project, $150,000 in the Marina District Boardwalk & Entry Nodes
project, and $25,000 returned to the Centennial Monument project. All major project budget increases
listed above have been previously approved by Council and are also summarized on page 18.
Project activity not previously approved by the Council is also summarized on page 18. This includes an
increase of $200,000 of Administrative Services Fund revenue to the City-wide Connectivity
Infrastructure project, an increase of $29,237.23 of Property Owners Share revenue in the Pinellas New
Mains-Service Lines project, and an increase of $19,672.50 in rebates for CNG from the Florida
Department of Revenue in the Natural Gas Vehicle project.
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,115,999 at third quarter. Significant
amendments include a transfer of $150,000 from the General Fund to the Joint Hercules Planning and
Economic Study program; the recognition of $96,283 in grant revenues supporting Police programs for
the Florida Council Against Sexual Violence program and Federal Forfeiture Sharing; over $193,000 for
the special events and sponsorship program; almost $252,800 in fines and court proceeds to support
public safety programs and the tree replacement program; and over $397,000 in contractual service
revenue for Police Extra Duty, Investigative Cost Recovery and School Resource Officers.
CITY OF CLEARWATER CITY OF CLEARWATER
MID YEAR SUMMARY THIRD QUARTER SUMMARY
2015/16 2015/16
FY 15/16 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 124,479,870 126,944,916 97,905,403 98,195,241 289,838 0%818,750 127,763,666
Expenditures 124,479,870 126,944,916 98,331,082 92,067,546 6,263,536 6%818,750 127,763,666
Utility Funds:
Water & Sewer Fund
Revenues 81,955,210 81,955,210 57,093,341 56,367,657 (725,684) -1%- 81,955,210
Expenditures 81,955,210 81,955,210 64,419,246 56,213,524 8,205,722 13%- 81,955,210
Stormwater Fund
Revenues 17,747,570 17,747,570 13,307,729 13,744,842 437,113 3%- 17,747,570
Expenditures 17,211,700 17,211,700 14,329,281 13,543,652 785,629 5%- 17,211,700
Gas Fund
Revenues 45,156,770 45,545,582 32,476,397 31,599,909 (876,488) -3%(1,642,000) 43,903,582
Expenditures 41,623,430 41,328,430 33,029,960 29,607,029 3,422,931 10%(2,337,423) 38,991,007
Solid Waste and Recycling Fund
Revenues 23,924,230 24,347,440 17,962,946 18,758,921 795,975 4%40,000 24,387,440
Expenditures 23,924,230 24,182,230 18,458,056 16,943,195 1,514,861 8%40,000 24,222,230
Enterprise Funds:
Marine Fund
Revenues 4,848,210 5,257,816 3,976,123 3,387,022 (589,101) -15%(600,000) 4,657,816
Expenditures 4,589,840 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
Airpark Fund
Revenues 281,000 281,006 210,809 216,857 6,048 3%- 281,006
Expenditures 274,870 274,870 212,720 201,209 11,511 5%- 274,870
Clearwater Harbor Marina Fund
Revenues 719,270 719,270 549,507 604,624 55,117 10%- 719,270
Expenditures 604,340 604,340 461,786 409,026 52,760 11%- 604,340
Parking Fund
Revenues 6,440,970 6,505,088 4,513,600 5,096,095 582,495 13%- 6,505,088
Expenditures 6,440,970 6,505,088 5,533,058 5,273,450 259,608 5%- 6,505,088
Internal Service Funds:
General Services Fund
Revenues 4,617,290 4,617,290 3,465,872 3,566,243 100,371 3%- 4,617,290
Expenditures 4,553,390 4,553,390 3,444,423 3,229,121 215,302 6%- 4,553,390
Administrative Services
Revenues 11,914,270 11,914,270 8,013,469 7,968,734 (44,735) -1%- 11,914,270
Expenditures 11,768,500 11,768,500 9,320,363 8,546,160 774,203 8%- 11,768,500
Garage Fund
Revenues 16,606,170 16,606,170 12,477,026 10,533,412 (1,943,614) -16%(1,430,000) 15,176,170
Expenditures 15,858,140 15,858,140 11,939,269 8,046,584 3,892,685 33%(1,430,000) 14,428,140
Central Insurance Fund
Revenues 24,828,600 25,358,819 18,646,082 17,905,120 (740,962) -4%- 25,358,819
Expenditures 24,828,600 25,358,819 19,157,197 14,946,556 4,210,641 22%- 25,358,819
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2015-16 REPORT
PAGE #
General Fund Operating Budget .................................................................................................................. 3
Utility Funds Operating Budget ..................................................................................................................... 8
Other Enterprise Funds Operating Budgets .............................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................................ 15
Capital Improvement Program Budget ....................................................................................................... 18
Special Program Fund Budget.................................................................................................................... 29
Special Development Fund ......................................................................................................................... 34
Administrative Change Orders .................................................................................................................... 37
Ordinances .................................................................................................................................................. 38
Third quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2015 through
June 30, 2016. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after June 30, 2016.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 17, 2015.
Third Quarter Projection Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Variance Difference between Third Quarter projected and Third Quarter actual.
Variance % % of variance to Third Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on Third
Quarter review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
2
Capital Improvement Projects
The amended 2015/16 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2015, which includes budgets from prior
years, which have not been completed.
Amended Prev Qtr The amended project budget approved at mid-year.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the third
quarter review.
Revised Budget The previously amended project budget plus amendments proposed at
third quarter.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 321,280
At third quarter,approximately all property tax revenues have
been received.The budget is increased by $321,280 to reflect
actual collections for the year.
(225,000)
At third quarter,local option,fuel and other taxes revenues
exhibit a 9%negative variance.This is primarily related to
timing of collection of business tax license revenue and
declining telecommunications tax revenues.A reduction of
$225,000 is recommended to bring the budget in line with
actual receipts for the final months of the year.
Franchise Fees (500,000)
At third quarter, franchise fee revenues reflect a 16% negative
variance primarily related to the Duke Energy fee.A reduction
of $500,000 is recommended to bring the budget in line with
actual receipts for the final months of the year.
Other Permits and Fees 30,000
At third quarter,other permits and fee revenues reflect a 10%
positive variance due to better than expected building/sign
permit revenues.Amendments reflect an increase of $30,000
to building permit revenues which offset an increase to the
Planning &Development department for increased building
construction inspection services.
Intergovernmental 495,000
Amendments to intergovernmental revenues reflect the
following which will bring the budget in line with estimated
receipts for the year:1)an increase of $250,000 to local
government 1/2 cent sales tax revenue;2)an increase of
$110,000 to Fire tax revenue;and 3)an increase of $80,000 to
EMS tax revenue.Also included is an increase of $55,000 in
revenues from the CRA to fund the increased administrative
charge due to the addition of an additional FTE which was
approved by the CRA on August 31, 2015.
Charges for Service 2,100
At third quarter,charges for service revenue reflects a net
increase of $2,100.Amendments include a decrease of
$30,000 to recreation admissions offset by a decrease to
expenditures in the Parks and Recreation department,and
increases of $17,000 to admissions and $15,100 to concession
sales at Pier 60 offset by expenditure increases in the Pier 60
program.
320,000
At third quarter,fines and forfeitures revenues reflect a 67%
positive variance primarily due to increased red light camera
revenue.Amendments reflect an increase of $320,000 to red
light camera fine revenues to bring the budget in line with
actual receipts for the year.
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2015/16
Local Option, Fuel &
Other Taxes
Judgments, Fines &
Forfeitures
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2015/16
Miscellaneous 276,810
At third quarter,amendments to miscellaneous revenues
reflect an increase of $276,810 to Pier 60 and South Beach
umbrella rentals.This will bring the budget in line with actual
receipts for the year.
(153,190)
At third quarter,amendments to interfund transfer in revenues
include a decrease of $153,190 to reflect actual receipts for the
annual gas dividend payment.
Third quarter amendments reflect a net appropriation of
$251,750 from General Fund reserves.Amendments
represent the following allocations:
150,000
1)An appropriation of $150,000 from fund reserves to capital
project 315-93639,Marina District Boardwalk &Entry Nodes as
approved by City Council on June 16, 2016.
250,000
2)An appropriation of $250,000 from fund reserves to capital
project 315-91270,Fire Station Security Cameras installation
as approved by City Council on August 4, 2016.
25,000
3)An appropriation of $25,000 from fund reserves to capital
project 315-92844,Centennial Monument as approved by City
Council on August 17, 2016.
(173,250)
4)At third quarter,the use of General Fund reserve is
reduced by a revenue surplus of $173,250 representing
revenue increases noted above less increases for retirements
and expenditures in non-departmental.
251,750
818,750
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(24,200)
Amendments to the City Manager's Office represent a
decrease of $24,200 in salaries to offset the increase in the
CRA Administration cost center.
24,200
Third quarter amendments recognize the addition of one FTE
to create the CRA Director position in the CRA Administration
cost center and a budget increase of $24,200.This increase is
offset by a budget decrease in the City Manager's Office.
55,000
Third quarter amendments to Economic Development
represent an increase of $55,000 and one FTE to fund
Community Development Coordinator position that was
approved by the CRA Board on August 31,2015.Offsetting
revenue is recognized in intergovernmental revenue from CRA.
173,700
Third Quarter amendments reflect an increase of $173,700 to
salaries to fund the retirement payouts of nine employees in the
Fire department.This increase is offset by amendments
increasing General Fund revenues.
50,950
Third Quarter amendments reflect an increase of $50,950 to
salaries to fund the retirement payout of the HR Manager in
Human Resources.This increase is offset by amendments
increasing General Fund revenues.
42,000
Third Quarter amendments reflect an increase of $42,000 to
salaries to fund the retirement payouts of three employees in the
Library Department.This increase is offset by amendments
increasing General Fund revenues.
32,100
Amendments to the Marine &Aviation Department reflect a net
increase of $32,100.Amendments include:1)an increase of
$17,000 to fund the retirement payout of an employee in the Pier
60 cost center,offset by an amendment recognizing additional
admissions revenue;and 2)an increase of $15,100 to full time
salaries and the addition of two FTE's to cover additional labor
needs in the Pier 60 cost center.This increase is offset by an
amendment recognizing additional concession sales revenue,
as approved by the Council on September 1, 2016.
(30,000)
Amendments to the Parks and Recreation Department reflect
a net decrease of $30,000 in electrical utilities charges.This
amendment offsets the decrease to recreation admissions
revenue.Parks & Recreation
Marine & Aviation
Fire
Library
Human Resources
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2015/16
Economic Development
and Housing
City Manager's Office
CRA Administration
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2015/16
30,000
Amendments to the Planning and Development Department
reflect an increase of $30,000 to contractual services for the
increased costs of building construction inspection services
which is offset by an amendment recognizing increased building
permit revenues.Also included is a net zero amendment
transferring $150,000 budgeted in professional services to
special program 181-99279,Joint Hercules Planning and
Economic Study.
Non-Departmental
40,000
Amendments to Non-Departmental reflects an increase of
$30,000 to professional services to fund the contract with Burton
and Associates for the General Fund rate study,and an
increase of $10,000 to fund utility charges for the old
Countryside Library building.
The budget amendment reflects City Council approved
interfund transfers of $425,000 to capital improvement projects
and special programs, as follows:
150,000
1)A transfer of $150,000 of General Fund reserves to capital
project 315-93639,Marina District Boardwalk &Entry Nodes as
approved by Council on June 16, 2016.
250,000
2)A transfer of $250,000 of General Fund reserves to capital
project 315-91270,Fire Station Security Cameras as approved
by Council on August 4, 2016.
25,000
3)A transfer of $25,000 of General Fund reserves to capital
project 315-92844,Centennial Monument as approved by City
Council on August 17, 2016.
465,000
818,750
Net General Fund
Expenditure Amendment
Planning & Development
6
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Ad Valorem Taxes 41,180,080 41,180,080 41,501,368 321,288 1%321,280 41,501,360
Utility Taxes 14,385,000 9,227,759 9,150,925 (76,834) -1%- 14,385,000
Local Option, Fuel & Other Taxes 7,201,700 3,521,575 3,195,906 (325,669) -9%(225,000) 6,976,700
Franchise Fees 10,184,600 6,842,236 5,769,102 (1,073,134) -16%(500,000) 9,684,600
Other Permits & Fees 2,492,250 1,899,192 2,083,809 184,617 10%30,000 2,522,250
Intergovernmental 22,650,400 14,279,751 14,693,873 414,122 3%495,000 23,145,400
Charges for Services 15,240,090 11,328,246 11,346,437 18,191 0%2,100 15,242,190
Judgments, Fines & Forfeitures 908,000 642,670 1,073,725 431,055 67%320,000 1,228,000
Miscellaneous Revenues 1,795,250 1,406,255 1,974,710 568,455 40%276,810 2,072,060
Transfers In 9,228,726 7,577,639 7,405,386 (172,253) -2%(153,190) 9,075,536
TOTAL REVENUES 125,266,096 97,905,403 98,195,241 289,838 0%567,000 125,833,096
Transfer (to) from Surplus 1,678,820 - - - ~251,750 1,930,570
ADJUSTED REVENUES 126,944,916 97,905,403 98,195,241 289,838 0%818,750 127,763,666
GENERAL FUND EXPENDITURES
City Council 316,430 242,008 231,749 10,259 4%- 316,430
City Manager's Office 1,075,590 799,271 682,286 116,985 15%(24,200) 1,051,390
City Attorney's Office 1,652,360 1,229,567 1,096,385 133,182 11%- 1,652,360
City Auditor's Office 207,370 158,753 133,885 24,868 16%- 207,370
CRA Administration - - - - ~24,200 24,200
Economic Development & Housing 1,778,500 1,469,590 1,440,225 29,365 2%55,000 1,833,500
Engineering 7,857,040 6,008,428 5,463,867 544,561 9%- 7,857,040
Finance 2,405,570 1,863,645 1,727,192 136,453 7%- 2,405,570
Fire 26,297,300 20,347,535 18,947,234 1,400,301 7%173,700 26,471,000
Human Resources 1,173,410 884,531 803,695 80,836 9%50,950 1,224,360
Library 6,759,060 5,145,261 4,888,977 256,284 5%42,000 6,801,060
Marine & Aviation 1,184,980 952,450 860,082 92,368 10%32,100 1,217,080
Non-Departmental 5,572,426 4,959,050 4,916,360 42,690 1%465,000 6,037,426
Official Records & Legislative Svcs 1,130,440 881,525 765,624 115,901 13%- 1,130,440
Parks & Recreation 23,590,520 18,142,193 17,160,874 981,319 5%(30,000) 23,560,520
Planning & Development 5,533,810 4,236,402 3,778,245 458,157 11%30,000 5,563,810
Police 39,144,480 30,056,902 28,257,400 1,799,502 6%- 39,144,480
Public Communications 990,180 747,385 726,502 20,883 3%- 990,180
Public Utilities 275,450 206,586 186,963 19,623 9%- 275,450
TOTAL EXPENDITURES 126,944,916 98,331,082 92,067,546 6,263,536 6%818,750 127,763,666
For Nine Month Period of October 1, 2015 - June 30, 2016
GENERAL FUND
THIRD QUARTER REVIEW
7
Increase/
(Decrease)Description
Water & Sewer Fund
At third quarter, anticipated revenues of the Water & Sewer Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No amendments are proposed to Water &Sewer Fund revenues at
third quarter.
Expenditures:
At third quarter,the 13%positive variance in Water and Sewer fund
expenditures is due to savings in projected expenditures for the RO #2
plant. No Amendments are proposed.
Stormwater Fund
At third quarter, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures by $535,870 for FY 2015/16.
Revenues:
No amendments are proposed to Stormwater Fund revenues at third
quarter.
Expenditures:
No amendments are proposed to Stormwater Fund expenditures at
third quarter.
Gas Fund
At third quarter, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $4,912,575 for fiscal year 2015/16.
Revenues:(1,642,000)
Third quarter revenues in the Gas fund reflect a net decrease of
$1,642,000.Amendments include the following:1)a net decrease of
$1,800,000 in sales of gas due to a weather patterns;2)a net
decrease of $26,000 in various service charge revenues;3)an
increase of $84,000 in other general and refund revenue;and 4)an
increase of $100,000 in interest earnings.
Expenditures:(2,337,423)
At third quarter,expenditure amendments reflect a net decrease of
$2,337,423.Amendments include:1)a net decrease of $2,443,060 in
other operating expenses primarily related to reduced gas purchases;
2)an increase of $100,000 to capital items for purchase of a portable
mini CNG storage unit;and 3)an increase of $5,637 to garage
charges.
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2015/16
8
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2015/16
Solid Waste and Recycling Fund
At third quarter, anticipated revenues of the Solid Waste and Recycling
Fund exceed anticipated expenditures by $165,210 for fiscal year
2015/16.
Revenues:40,000
Third quarter amendments to Solid Waste and Recycling Fund
revenues reflect an increase of $40,000 to Multi-Family Recycling
Fees.
Expenditures:40,000
Third quarter amendments to Solid Waste and Recycling Fund
expenditures reflect a net increase of $40,000.Amendments include:
1)an increase of $53,000 to contractual services for single stream
hauling;2)a decrease of $8,000 to advertising;3)a decrease of
$8,000 for garage services;and 4)various operating increases and
decreases which net to an increase of $3,000.
9
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Charges for Service 74,103,970 55,577,988 55,516,980 (61,008) 0%- 74,103,970
Judgments, Fines and Forfeits 271,000 203,247 205,652 2,405 1%- 271,000
Miscellaneous 1,749,010 1,312,106 642,141 (669,965) -51%- 1,749,010
Transfers In - - 2,884 2,884 ~- -
Fund Equity 5,831,230 - - - ~- 5,831,230
Total Revenues 81,955,210 57,093,341 56,367,657 (725,684) -1%- 81,955,210
Water & Sewer Fund Expenditures
Public Utilities Administration 1,122,590 843,522 664,424 179,098 21%- 1,122,590
Wastewater Collection 13,730,220 11,613,033 11,327,981 285,052 2%- 13,730,220
Public Utilities Maintenance 5,769,310 4,730,860 4,247,158 483,702 10%- 5,769,310
WPC / Plant Operations 16,525,090 12,892,660 10,083,929 2,808,731 22%- 16,525,090
WPC / Laboratory Operations 1,502,590 1,133,249 967,817 165,432 15%- 1,502,590
WPC / Industrial Pretreatment 914,050 691,944 576,451 115,493 17%- 914,050
Water Distribution 11,638,370 9,414,501 9,036,726 377,775 4%- 11,638,370
Water Supply 14,492,130 10,887,444 7,273,652 3,613,792 33%- 14,492,130
Reclaimed Water 2,490,510 1,884,263 1,707,945 176,318 9%- 2,490,510
Non-Departmental 13,770,350 10,327,770 10,327,441 329 0%- 13,770,350
Total Expenditures 81,955,210 64,419,246 56,213,524 8,205,722 13%- 81,955,210
STORMWATER FUND
Stormwater Utility Revenues
Charges for Service 17,465,870 13,099,401 13,313,332 213,931 2%- 17,465,870
Judgments, Fines and Forfeits 50,000 37,503 56,011 18,508 49%- 50,000
Miscellaneous 231,700 170,825 375,499 204,674 120%- 231,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 17,747,570 13,307,729 13,744,842 437,113 3%- 17,747,570
Stormwater Utility Expenditures
Stormwater Management 10,411,190 9,193,185 8,997,023 196,162 2%- 10,411,190
Stormwater Maintenance 6,800,510 5,136,096 4,546,628 589,468 11%- 6,800,510
Total Expenditures 17,211,700 14,329,281 13,543,652 785,629 5%- 17,211,700
GAS FUND
Gas Fund Revenues
Charges for Service 42,191,270 31,794,072 30,754,041 (1,040,031) -3%(1,826,000) 40,365,270
Judgments, Fines and Forfeits 153,000 114,750 110,414 (4,336) -4%- 153,000
Miscellaneous 654,500 567,575 735,454 167,879 30%184,000 838,500
Transfers In - - - - ~- -
Fund Equity 2,546,812 - - - ~- 2,546,812
Total Revenues 45,545,582 32,476,397 31,599,909 (876,488) -3%(1,642,000) 43,903,582
Gas Fund Expenditures
Administration & Supply 22,409,329 16,884,765 14,559,094 2,325,671 14%(2,486,000) 19,923,329
South Area Gas Operations 7,767,586 6,362,893 6,310,721 52,172 1%81,600 7,849,186
North Area Gas Operations 3,943,360 3,354,476 2,925,441 429,035 13%20,977 3,964,337
Marketing & Sales 7,208,155 6,427,826 5,811,774 616,052 10%46,000 7,254,155
Total Expenditures 41,328,430 33,029,960 29,607,029 3,422,931 10%(2,337,423) 38,991,007
For the Nine Month Period of October 1, 2015 to June 30, 2016
UTILITY FUNDS
THIRD QUARTER REVIEW
10
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2015 to June 30, 2016
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues
Other Permits and Fees 1,000 747 1,356 609 82%- 1,000
Charges for Service 20,360,000 15,307,503 15,772,163 464,660 3%- 20,360,000
Judgments, Fines and Forfeits 85,100 63,819 62,492 (1,327) -2%- 85,100
Miscellaneous 652,500 511,053 758,455 247,402 48%- 652,500
Transfers In - - - - ~- -
Solid Waste Revenues 21,098,600 15,883,122 16,594,466 711,344 4%- 21,098,600
Recycling Revenues
Other Permits and Fees 300 225 403 178 79%- 300
Intergovernmental 82,710 82,710 82,720 10 0%- 82,710
Charges for Service 1,935,000 1,458,750 1,512,232 53,482 4%40,000 1,975,000
Judgments, Fines and Forfeits 7,700 5,778 5,896 118 2%- 7,700
Miscellaneous 361,350 269,858 300,704 30,846 11%- 361,350
Transfers In 350,000 262,503 262,500 (3) 0%- 350,000
Recycling Revenues 2,737,060 2,079,824 2,164,455 84,631 4%40,000 2,777,060
Fund Equity 511,780 - - - ~- 511,780
Total Revenues 24,347,440 17,962,946 18,758,921 795,975 4%40,000 24,387,440
Solid Waste Expenditures
Collection 17,274,330 13,125,317 11,906,956 1,218,361 9%- 17,274,330
Transfer 1,608,160 1,246,852 1,139,839 107,013 9%- 1,608,160
Container Maintenance 889,870 674,086 642,199 31,887 5%- 889,870
Administration 1,268,570 992,492 976,139 16,353 2%- 1,268,570
Solid Waste Expenditures 21,040,930 16,038,747 14,665,134 1,373,613 9%- 21,040,930
Recycling Expenditures
Residential 1,358,050 1,052,223 950,801 101,422 10%- 1,358,050
Multi-Family 415,360 306,882 271,430 35,452 12%- 415,360
Commercial 1,367,890 1,060,204 1,055,830 4,374 0%40,000 1,407,890
Recycling Expenditures 3,141,300 2,419,309 2,278,061 141,248 6%40,000 3,181,300
Total Expenditures 24,182,230 18,458,056 16,943,195 1,514,861 8%40,000 24,222,230
11
Increase/
(Decrease)Description
Marine Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $258,370 at third quarter fiscal year 2015/16.
Revenues:(600,000)
At third quarter,Marine Fund revenues exhibit a 15%negative
variance.Fuel sales are being reduced by $600,000 to bring the
budget in line with actual receipts.
Expenditures:(600,000)
At third quarter,amendments to Marine Fund expenditures reflect a
reduction of $600,000 to cost of goods sold to bring the budget in line
with actual receipts.
Clearwater Harbor Marina Fund
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $114,930 at third quarter fiscal year
2015/16.
Revenues:
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at third quarter.
Expenditures:
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at third quarter.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $6,136 at third quarter fiscal year 2015/16.
Revenues:
No amendments are proposed to Airpark Fund revenues at third
quarter.
Expenditures:
No amendments are proposed to Airpark Fund expenditures at third
quarter.
Parking Fund
At third quarter, anticipated revenues of the Parking Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
At third quarter,amendments reflect an increase of $600,000 in
parking revenues to bring the budget in line with actual receipts.This
increase reduces the planned use of reserves by $600,000 leaving a
net zero amendment to Parking Fund revenues.
Expenditures:
No amendments are proposed to Parking Fund expenditures at third
quarter.
FY 2015/16
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
12
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Intergovernmental 4,080 - 1,077 1,077 ~- 4,080
Charges for Service 4,802,130 3,534,814 2,933,509 (601,305) -17%(600,000) 4,202,130
Judgments, Fines and Forfeits 2,000 1,503 2,739 1,236 82%- 2,000
Miscellaneous Revenue 40,000 30,200 40,091 9,891 33%- 40,000
Transfers In 409,606 409,606 409,606 - 0%- 409,606
Fund Equity - - - - ~- -
TOTAL REVENUES 5,257,816 3,976,123 3,387,022 (589,101) -15%(600,000) 4,657,816
MARINE FUND EXPENDITURES
Marina Operations 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
TOTAL EXPENDITURES 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Intergovernmental 50,000 50,000 50,000 - 0%- 50,000
Charges for Service 661,070 493,104 539,092 45,988 9%- 661,070
Judgments, Fines and Forfeits 1,200 900 691 (209) -23%- 1,200
Miscellaneous Revenue 7,000 5,503 14,841 9,338 170%- 7,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 719,270 549,507 604,624 55,117 10%- 719,270
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 604,340 461,786 409,026 52,760 11%- 604,340
TOTAL EXPENDITURES 604,340 461,786 409,026 52,760 11%- 604,340
AIRPARK FUND
AIRPARK FUND REVENUES
Intergovernmental - - - - ~- -
Charges for Service 14,000 10,503 12,162 1,659 16%- 14,000
Miscellaneous Revenue 267,000 200,300 204,689 4,389 2%- 267,000
Transfers In 6 6 6 - 0%- 6
Fund Equity - - - - ~- -
TOTAL REVENUES 281,006 210,809 216,857 6,048 3%- 281,006
~
AIRPARK FUND EXPENDITURES ~
Airpark Operations 274,870 212,720 201,209 11,511 5%- 274,870
TOTAL EXPENDITURES 274,870 212,720 201,209 11,511 5%- 274,870
For The Nine Month Period of October 1, 2015 - June 30, 2016
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
13
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2015 - June 30, 2016
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
PARKING FUND REVENUES
Charges for Service 4,578,500 3,718,227 4,296,192 577,965 16%600,000 5,178,500
Judgments, Fines and Forfeits 650,000 494,500 452,790 (41,710) -8%- 650,000
Miscellaneous Revenue 324,370 300,873 347,113 46,240 15%- 324,370
Transfers In - - - - ~- -
Fund Equity 952,218 - - - ~(600,000) 352,218
TOTAL REVENUES 6,505,088 4,513,600 5,096,095 582,495 13%- 6,505,088
PARKING FUND EXPENDITURES
Engineering / Parking System 5,144,168 4,524,019 4,405,559 118,460 3%- 5,144,168
Engineering / Parking Enforcement 663,870 475,986 364,881 111,105 23%- 663,870
Parks & Rec / Beach Guards 697,050 533,053 503,009 30,044 6%- 697,050
TOTAL EXPENDITURES 6,505,088 5,533,058 5,273,450 259,608 5%- 6,505,088
14
Increase/
(Decrease)Description
General Services Fund
At third quarter, anticipated revenues of the General Services Fund
exceed anticipated expenditures by $63,900 for fiscal year 2015/16.
Revenues:
No amendments are proposed to General Services Fund revenues at
third quarter.
Expenditures:
No amendments are proposed to General Services Fund expenditures
at third quarter.
Administrative Services Fund
At third quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $145,770 for fiscal year 2015/16.
Revenues:
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
Expenditures:
At third quarter,amendments reflect reductions representing salary and
operating savings in Information Technology offset by a transfer to capital
project 315-94729,City-Wide Connectivity Infrastructure resulting in a net
zero effect on expenditures.
Garage Fund
At third quarter, anticipated revenues of the Garage Fund exceed
anticipated expenditures by $748,030 for fiscal year 2015/16.
Revenues:(1,430,000)
At third quarter,Garage Fund revenues exhibit a 16%negative variance.
Garage charges to departments are being reduced by $1,430,000 to bring
the budget in line with actual receipts.
Expenditures:(1,430,000)
At third quarter,amendments to Garage Fund expenditures reflect
reductions of $1,300,000 to fuel,$80,000 to natural gas fuel,and $50,000
to repair services to bring the budget in line with actual activity due to
lower than anticipated fuel prices for the year.
Central Insurance Fund
At third quarter, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No amendments are proposed to Central Insurance Fund revenues at
third quarter.
Expenditures:
No amendments are proposed to Central Insurance Fund expenditures at
third quarter.
City of Clearwater
Internal Service Funds
Third Quarter Amendments
FY 2015/16
15
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Charges for Service 4,597,290 3,447,972 3,538,877 90,905 3%- 4,597,290
Miscellaneous Revenues 20,000 17,900 27,366 9,466 53%- 20,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 4,617,290 3,465,872 3,566,243 100,371 3%- 4,617,290
GENERAL SERVICES FUND EXPENDITURES
Administration 424,830 324,209 320,872 3,337 1%- 424,830
Building & Maintenance 4,128,560 3,120,214 2,908,248 211,966 7%- 4,128,560
TOTAL EXPENDITURES 4,553,390 3,444,423 3,229,121 215,302 6%- 4,553,390
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Charges for Service 10,559,270 7,919,469 7,852,161 (67,308) -1%- 10,559,270
Miscellaneous Revenues 105,000 94,000 116,573 22,573 24%- 105,000
Transfers In - - - - ~- -
Fund Equity 1,250,000 - - - ~- 1,250,000
TOTAL REVENUES 11,914,270 8,013,469 7,968,734 (44,735) -1%- 11,914,270
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 375,330 285,859 244,221 41,638 15%- 375,330
Information Tech / Network Svcs 3,249,620 2,593,264 2,352,080 241,184 9%135,000 3,384,620
Info Tech / Software Applications 3,688,710 3,057,567 2,889,509 168,058 5%(135,000) 3,553,710
Info Tech / Telecommunications 700,720 527,059 504,040 23,019 4%- 700,720
Public Comm / Courier 153,180 114,853 106,404 8,449 7%- 153,180
Clearwater Customer Service 3,600,940 2,741,761 2,449,907 291,854 11%- 3,600,940
TOTAL EXPENDITURES 11,768,500 9,320,363 8,546,160 774,203 8%- 11,768,500
GARAGE FUND
GARAGE FUND REVENUES
Charges for Service 16,176,170 12,132,126 9,964,676 (2,167,450) -18%(1,430,000) 14,746,170
Miscellaneous Revenues 430,000 344,900 568,736 223,836 65%- 430,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 16,606,170 12,477,026 10,533,412 (1,943,614) -16%(1,430,000) 15,176,170
Garage Fund Expenditures
Fleet Maintenance 14,329,760 10,793,751 7,346,659 3,447,092 32%(1,430,000) 12,899,760
Radio Communications 1,528,380 1,145,518 699,925 445,593 39%- 1,528,380
TOTAL EXPENDITURES 15,858,140 11,939,269 8,046,584 3,892,685 33%(1,430,000) 14,428,140
For The Nine Month Period of October 1, 2015 - June 30, 2016
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
16
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2015 - June 30, 2016
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Charges for Service 24,225,280 18,168,957 17,373,226 (795,731) -4%- 24,225,280
Miscellaneous Revenues 556,000 469,700 531,894 62,194 13%- 556,000
Transfers In 9,900 7,425 - (7,425) -100%- 9,900
Fund Equity 567,639 - - - ~- 567,639
TOTAL REVENUES 25,358,819 18,646,082 17,905,120 (740,962) -4%- 25,358,819
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 989,409 346,271 267,455 78,816 23%- 989,409
Human Resources / Employee Benefits 368,760 280,194 269,392 10,802 4%- 368,760
Human Resources / Employee Health Clinic 1,854,960 1,391,229 1,066,950 324,279 23%- 1,854,960
Non-Departmental 22,145,690 17,139,503 13,342,759 3,796,744 22%- 22,145,690
TOTAL EXPENDITURES 25,358,819 19,157,197 14,946,556 4,210,641 22%- 25,358,819
17
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2015/16
18
The amended 2015/16 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
review. The net proposed amendment is a budget increase in the amount of $1,261,353. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
City-Wide Connectivity Infrastructure – To record a budget increase in the amount of $200,000 of
Administrative Services revenue. The funding is needed for fiber optic cabling work to be performed at additional
City locations that weren’t originally planned.
Pinellas New Mains-Service Lines – To record a budget increase in the amount of $29,237.23 of Property
Owners Share revenue. This will bring budgeted revenues in line with actual cash receipts.
Natural Gas Vehicle - To record a budget increase in the amount of $19,672.50 of CNG rebate received from the
Florida Department of Revenue. This will bring budgeted revenues in line with actual cash receipts.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Range Improvements 445,426 08/04/16
Fire Station Security Cameras 250,000 08/04/16
City-wide Intersection Improvement 187,322 06/01/16
Marina District Boardwalk & Entry Nodes 150,000 06/16/16
Centennial Monument 25,000 08/17/16
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Range Improvements
1 315-91150 445,426
To record a budget increase in the amount of $445,426.00
of Infrastructure Sales Tax (Penny for Pinellas)revenue.
The funding will provide for the unforeseen items for design
and construction of the range.This was approved by the
City Council on August 4, 2016.445,426
Fire Stations Security Cameras - NEW PROJECT
2 315-91270 250,000
To establish the project budget and record a budget
increase in the amount of $250,000.00 of General Fund
revenue.The funding will provide for the installation of
security cameras at Fire Stations 44,45,47,48,49 and 51.
This was approved by the City Council on August 4, 2016.250,000
City-wide Intersection Improvement
3 315-92559 187,322 *
To record a budget increase in the amount of $187,322 of
Florida Department of Transportation (FDOT)Grant funding.
The grant funding will provide for the reimbursement in the
establishment of a quiet zone along the CSX railroad line
between Lakeview Road and Drew Street.This was
approved by the City Council on June 1, 2016.187,322
Surf Style Condo-Parking Unit - CLOSE PROJECT
4 315-92649 (9,300,000)
To record a budget transfer in the amount of $9,300,000 of
Parking Fund revenue to project 315-92656,Pelican
Walking Parking Garage.The Surf Style Condo-Parking
Unit is complete and will be closed.(9,300,000)
Pelican Walking Parking Garage
5 315-92656 9,300,000
To record a budget transfer in the amount of $9,300,000 of
Parking Fund revenue from project 315-92649,Surf Style
Condo-Parking Unit.The Surf Style Condo-Parking Unit is
complete and will be closed.9,300,000
Centennial Monument
6 315-92844 25,000
To record a budget increase in the amount of $25,000 of
General Fund revenues.The funding will provide for
variable lighting using fiber optic cabling to the city network.
This was approved by the City Council on August 17, 2016.25,000
Countryside Library Renovation
7 315-93528 3,525 *
To record a budget increase in the amount of $3,525.00 of
Donations revenue to bring the budget in line with actual
receipts. 3,525
North Greenwood Athletic Fields - CLOSE PROJECT
8 315-93629 (9,412)
To record a budget transfer in the amount of $9,411.95 of
General Fund revenue to project 315-93656,Jack Russell
Demolition /Refurbishment.The North Greenwood project
is complete and will be closed.(9,412)
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
19 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Marina District Boardwalk & Entry Nodes
9 315-93639 150,000
To record a budget increase in the amount of $150,000.00
of General Fund revenues.The funding will provide for the
increased costs of the project,including electrical/utility
relocation,pier redesign and material modifications which
were not anticipated in the original budget.This was
approved by the City Council on June 16, 2016.150,000
Jack Russell Demolition / Refurbishment
10 315-93656 9,412
To record a budget transfer in the amount of $9,411.95 of
General Fund revenue from project 315-93626,North
Greenwood Athletic Fields.The North Greenwood project is
complete and will be closed.9,412
City-Wide Connectivity Infrastructure
11 315-94729 200,000
To record a budget increase in the amount of $200,000 of
Administrative Services revenue.The funding is needed for
additional city locations that weren't originally planned.200,000
Stevenson Creek Estuary Restoration
12 315-96129 (680,000)
To record a budget transfer in the amount of $680,000 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016. (680,000)
Stormwater System Expansion
13 315-96168 (424,608)
To record a budget transfer in the amount of $424,607.74 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016. (424,608)
Smallwood Circle - CLOSE PROJECT
14 315-96178 (535,796)
To record a budget transfer in the amount of $535,796.45 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016.
(46,714) *
To record a budget decrease in the amount of $46,714.38
of Other Governmental Units (SWFWMD Grant)proceeds
that will not be received due to the project completion.
(73,522)
To record a budget transfer in the amount of $73,522 of
Stormwater revenue to project 315-96188,East Gateway
Improvements.The Smallwood Circle project is complete
and will be closed. (656,033)
20 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Stormwater Maintenance Street Sweeping Facility
15 315-96180 1,640,404
To record a budget transfer in the amount of $1,640,404.19
of Stormwater revenue from the following projects;
$680,000 from project 315-96129,Stevenson Creek Estuary
Restoration;$424,607.74 from project 315-96168,
Stormwater System Expansion and $535,796.45 from
project 315-96178,Smallwood Circle.This was approved
by the City Council on July 21, 2016. 1,640,404
East Gateway Improvements
16 315-96188 73,522
To record a budget transfer in the amount of $73,522 of
Stormwater revenue from project 315-96178,Smallwood
Circle.The Smallwood Circle project is complete and will be
closed. 73,522
Pinellas New Mains-Service Lines
17 315-96377 29,237 *
To record a budget increase in the amount of $29,237.23 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash receipts.29,237
Pasco New Mains-Service Lines
18 315-96378 (500,000)
To record a budget transfer in the amount of $500,000 of
Gas Fund revenue to project 315-96386,Expanded Energy
Conservation.The funding is required due to the increased
construction needs in that project.(500,000)
Expanded Energy Conservation
19 315-96386 500,000
To record a budget transfer in the amount of $500,000 of
Gas Fund revenue from project 315-96378,Pasco New
Mains-Service Lines.The funding is required due to the
increased construction needs in the project.500,000
Natural Gas Vehicle
20 315-96387 19,673 *
To record a budget increase in the amount of $19,672.50 of
CNG rebate received from the Florida Department of
Revenue.This will bring budgeted revenues in line with
actual cash receipts.19,673
System R & R Maintenance
21 315-96721 (60,000)
To record a budget transfer in the amount of $60,000 of
Water revenue to project 315-96744, System Expansion. (60,000)
System Expansion
22 315-96744 60,000
To record a budget transfer in the amount of $60,000 of
Water revenue from project 315-96721,System R &R
Maintenance. 60,000
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Valve Turner Maintenance Trailer - CLOSE PROJECT
23 316-96780 (2,116) *
To record a budget decrease in the amount of $2,115.63 of
Lease Purchase proceeds.The trailer was purchased under
budget. The project is complete and will be closed.(2,116)
1,261,353 - 1,261,353
INTERFUND TRANSFERS
Park Land Acquisition
315-93133 182
To record a transfer in the amount of $181.66 of Open
Space Impact Fees to the Special Development Fund which
will return unspent revenue.
1,169
To record a transfer in the amount of $1,168.75 of
Recreation Land Impact Fees to the Special Development
Fund which will return unspent revenue.
TOTAL INTERFUND TRANSFERS:1,350
TOTAL BUDGET
INCREASE
(DECREASE)
22 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 1,700,000 2,400,000 445,426 2,845,426 167,473 36,393 2,641,560 1
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 0
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
1,975,000 2,675,000 445,426 3,120,426 242,473 36,393 2,841,560
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,122,301 25,717 22,549
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,881,400 1,881,400 1,881,400 1,625,967 45,225 210,208
91236 Rescue Vehicle 1,609,869 1,609,869 1,609,869 997,060 186,110 426,699
91253 Main Station (Fire)11,628,757 11,659,195 11,659,195 10,521,184 1,825 1,136,186
91257 AED Program 154,310 154,310 154,310 124,683 29,627
91259 Radio Replacements 364,640 364,640 364,640 359,071 5,569
91260 Thermal Imaging Cameras 137,800 137,800 137,800 115,766 22,034
91261 Personal Protection Equipment 1,475,070 1,475,070 1,475,070 1,141,718 333,352
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 56,000 56,000 56,000 25,603 30,397
91264 Fire Hose Replacement 276,380 276,380 276,380 213,642 4,549 58,189
91268 Countryside Fire Station 3,697,910 3,697,910 3,697,910 151,475 94,304 3,452,131
91269 Clearwater Beach Fire Station 400,000 400,000 400,000 400,000
91270 Fire Station Security Cameras 0 0 250,000 250,000 250,000 2
Sub-Total 25,143,412 25,173,850 250,000 25,423,850 18,512,318 357,729 6,553,803
New Street Construction
92146 Druid Road Improvements 4,147,569 4,147,569 4,147,569 2,957,623 43,560 1,146,386
Sub-Total 4,147,569 4,147,569 - 4,147,569 2,957,623 43,560 1,146,386
Major Street Maintenance
92274 Bridge Maintenance & Improvements 7,966,480 7,966,480 7,966,480 2,622,516 2,325,339 3,018,625
92275 Downtown Streetscape- Phase II 356,357 356,357 356,357 356,357 0
92276 Traffic Calming Program 6,273,635 6,273,635 6,273,635 3,159,084 2,719,238 395,313
92277 Streets and Sidewalks 11,864,157 11,864,157 11,864,157 6,751,460 1,243,694 3,869,003
Sub-Total 26,460,629 26,460,629 - 26,460,629 12,889,416 6,288,272 7,282,941
Sidewalks and Bike Trail
92339 New Sidewalks 1,719,471 1,719,471 1,719,471 887,051 170,275 662,145
Sub-Total 1,719,471 1,719,471 - 1,719,471 887,051 170,275 662,145
Intersections
92559 City-Wide Intersection Improvement 849,056 849,056 187,322 1,036,378 489,779 37,503 509,096 3
92560 Signal Renovation 310,385 310,385 310,385 159,255 151,130
92561 New Signal Installation 362,877 362,877 362,877 209,532 153,345
92562 Intersection Improvements 2,592,017 2,592,017 2,592,017 19,998 2,572,019
Sub-Total 4,114,335 4,114,335 187,322 4,301,657 878,564 37,503 3,385,591
Parking
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 (9,300,000)100,000 100,000 0 C 4
92650 Sand Wall Replacement on Clw Bch 330,000 421,152 421,152 322,635 5,365 93,153
92652 Parking Lot Resurfacing 1,015,633 1,015,633 1,015,633 267,910 747,723
92653 Parking Garage Structure Repair 622,603 235,972 235,972 235,972 (0)C
92654 Parking Lot Improvement 980,357 980,357 980,357 289,609 39,088 651,660
92655 Clwtr Bch Sand Dune Mitigation 80,000 54,848 54,848 54,848 0 C
92656 Pelican Walking Parking Garage 2,000,000 2,000,000 9,300,000 11,300,000 11,300,000 5
92657 Parking Facilities 178,000 544,909 544,909 13,889 58,417 472,603
Sub-Total 14,606,593 14,652,871 - 14,652,871 1,284,862 102,870 13,265,139
23
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 575,000 519,967 55,033
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,500,000 2,058,465 441,535
92841 Miscellaneous Engineering 228,396 228,396 228,396 76,680 151,716
92842 U.S. 19 Wayfinding Project 950,000 950,000 950,000 49,600 900,400
92844 Centennial Monument 650,000 650,000 25,000 675,000 650,000 25,000 6
Sub-Total 4,903,396 4,903,396 25,000 4,928,396 3,354,711 - 1,573,685
Land Acquisition
93133 Park Land Acquisition 843,500 1,331,351 1,331,351 1,329,769 182 1,400
Sub-Total 843,500 1,331,351 - 1,331,351 1,329,769 182 1,400
Park Development
93203 Carpenter Field-Infras Rep/Improve 449,380 452,817 452,817 402,194 42,006 8,617
93205 Brighthouse Field Infrastructure Imp 1,135,345 1,135,345 1,135,345 1,120,762 12,975 1,607
93247 Fitness Equipment Replacement 305,000 305,000 305,000 252,314 29,939 22,747
93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 353,769 300,903 2,480,328
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 761,573 761,573 761,573 582,378 16,350 162,845
93272 Bicycle Paths-Bridges 4,299,196 4,299,196 4,299,196 3,356,748 19,450 922,999
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 725,183 725,183 725,183 535,749 4,500 184,934
93286 Parking Lot/Bike Path Rsr/Imprv 706,943 703,506 703,506 541,116 162,390
93602 Sp Events Equip Rep & Rplcmnt 270,000 270,000 270,000 268,944 0 1,056
93604 Brdwlks & Docks Rep & Rplcmnt 427,000 417,000 417,000 263,047 4,500 149,453
93608 Miscellaneous Minor Public Art 253,061 285,543 285,543 159,816 2,399 123,328
93612 McMullen Tennis Complex 400,000 400,000 400,000 6,691 393,309
93618 Miscellaneous Park & Rec Contract 195,000 195,000 195,000 170,450 22,243 2,307
93623 Capitol Theatre 8,305,936 8,805,936 8,805,936 8,796,677 9,259 (0)C
93624 Pier 60 Park Repairs and Improvements 523,882 523,882 523,882 514,216 9,171 496
93625 Enterprise Dog Park - Phase II 400,000 400,000 400,000 400,000
93626 FDOT Median & ROW Enhancement 340,206 197,785 197,785 197,785 0 C
93628 Carpenter/Bright House Fld Imp 32,482 0 0 0
93629 North Greenwood Athletic Fields 651,825 617,119 (9,412)607,707 607,707 2,224 (2,224)8
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 865,177 232,313
93633 Pier 60 Park Repairs and Improvements 545,000 545,000 545,000 434,461 106,533 4,006
93634 Concrete Sidewalk & Pad Repair 208,176 208,176 208,176 118,661 3,000 86,515
93635 Park Amenity Purch & Rplcmnt 282,800 282,800 282,800 226,082 15,226 41,493
93636 Tennis Court Resurfacing 145,310 145,310 145,310 89,514 55,796
93637 Playground & Fitness Purch & Rplc 412,079 412,079 412,079 242,920 55,191 113,967
93638 Fencing Replacement Program 279,664 279,664 279,664 174,497 105,167
93639 Marina Dist Boardwalk & Entry Node 606,510 606,510 150,000 756,510 125,340 367,240 263,930 9
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,397,805 74,574 5,107
93642 Phillip-Jones Restroom/Concession 220,000 220,000 220,000 133,279 751 85,971
93644 Joe DiMaggio Press Box Storage 400,000 400,000 400,000 400,000 0 C
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 301,000 401,000 401,000 274,161 19,089 107,750
93647 Crest Lk Pk Veterens War Memorial 400,000 400,000 400,000 269,941 128,676 1,383
93648 Moccasin Lake Park Master Plan 600,000 600,000 600,000 650 599,350
93649 Jack Russell Scoreboard & ADA 198,000 198,000 198,000 42,018 44,704 111,278
93650 Crest Lake Park Improvements 250,000 250,000 250,000 97,718 152,282
93651 EC Moore 8 & 9 Renovations/Press Box 670,000 680,000 680,000 651,689 28,214 98
93652 Countryside Plex Restroom/Concession 800,000 800,000 800,000 800,000
93653 Countryside Community Park Reno 100,000 100,000 100,000 100,000
93654 Recreation Centers Infrastructure Repairs 75,000 75,000 75,000 75,000
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,750,000 1,750,000 5,431 71,569 1,673,000
93656 Jack Russell Demo & Refurbish 200,000 384,706 9,412 394,118 31,568 158,817 203,733 10
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 35,000 0
93658 Cooper's Point Park Improvements 600,000 0 0 0
Sub-Total 35,755,476 35,763,056 150,000 35,913,056 24,281,692 1,647,220 9,984,143
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Beautification
93322 Missouri Ave Median Beautification 190,000 389,500 389,500 24,160 365,340
Sub-Total 190,000 389,500 - 389,500 - 24,160 365,340
Marine Facilities
93403 Beach Guard Facility Maint 160,000 160,000 160,000 159,284 700 16
93410 Clwr Harbor Marina Maintenance 100,000 100,000 100,000 88,068 4,120 7,812
93412 City-wide Seawall Replacement 1,731,000 1,731,000 1,731,000 952,998 143,537 634,465
93415 Waterway Maintenance 260,000 260,000 260,000 96,408 33,543 130,049
93417 Pier 60 Refurbishment 600,000 600,000 600,000 600,000 0 C
93418 Utilities Services Replacement 157,714 157,714 157,714 108,681 49,033
93419 Dock Replacement & Repair 116,727 116,727 116,727 74,240 8,890 33,596
93420 Fuel System R & R 82,752 82,752 82,752 26,709 53,600 2,443
93421 Marine Facilities Dredging & Maint 83,715 83,715 83,715 67,132 16,583
93422 Dredging of City Waterways 246,204 646,204 646,204 66,871 45,138 534,195
93424 Sailing Ctr Upgrades & Improvement 75,000 75,000 75,000 75,000 0 0 C
93425 Seminole Boat Ramp Improvements 0 100,000 100,000 100,000
93495 Dock Construction 24,858 24,858 24,858 24,858 0
93497 Docks & Seawalls 1,286,085 886,085 886,085 552,272 333,813
93499 Pier 60/Sailing Center Maint 281,952 281,952 281,952 252,913 4,690 24,349
Sub-Total 5,206,007 5,306,007 - 5,306,007 3,145,434 294,218 1,866,354
Airpark
94817 Airpark Maint & Repair 164,000 164,000 164,000 152,328 11,672
94871 Airpark Run/Taxi Exten & Rehab 2,000,000 1,999,996 1,999,996 1,999,996 0 C
94881 Airpark Hangar Rehabilitation 200,000 200,000 200,000 200,000 0 C
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 620,813 4,187
Sub-Total 2,989,000 2,988,996 - 2,988,996 2,973,137 - 15,859
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,471,616 320 324,665
93528 Countryside Library Renovation 7,476,586 7,476,586 3,525 7,480,111 7,429,537 3,525 47,049 7
93529 Main Library Entryway Improve 130,000 130,000 130,000 102,739 2,261 25,000
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 26,000 6,224,000
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,600
93532 Library Maker Space Maint. & Upgrade 28,470 28,470 28,470 10,883 17,587
93533 Main Library Upgrade - Alt. Usage 59,510 59,510 59,510 29,397 30,113
Sub-Total 21,768,767 21,768,767 3,525 21,772,292 15,040,776 35,503 6,696,013
Garage
94233 Motorized Equip-Cash II 1,448,056 1,448,056 1,448,056 1,407,721 40,335
94238 Police Vehicles 1,700,001 1,700,001 1,700,001 1,479,184 220,817
94241 Motorized Equipment Replace - L/P 24,048,392 24,048,392 24,048,392 17,286,670 2,513,981 4,247,741
94243 Radio P25 Upgrade 3,576,108 3,576,108 3,576,108 3,565,547 10,561
94244 Misc Vehicle Additions 40,000 40,000 40,000 40,000 0 0
Sub-Total 30,812,557 30,812,557 - 30,812,557 23,779,121 2,513,981 4,519,454
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,028,538 3,028,538 3,028,538 2,574,712 7,564 446,262
94512 Roof Repairs 700,345 700,345 700,345 654,376 45,969
94514 Roof Replacements 2,240,352 2,240,352 2,240,352 1,510,967 30,160 699,225
94517 Painting of Facilities 1,067,720 1,067,720 1,067,720 727,212 26,675 313,833
94518 Fencing of Facilities 164,811 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 1,038,952 1,038,952 1,038,952 970,179 68,773
94521 Elevator Refurbish/Modernization 305,000 324,722 324,722 248,651 133 75,937
94528 Light Replacement & Repair 529,931 529,931 529,931 252,673 38,150 239,108
94529 MSB Restroom Renovations 65,000 65,000 65,000 65,000 0 C
94530 Building Systems 250,000 250,000 250,000 48,717 30,337 170,946
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 1,151,160 1,151,160 68,345 16,695 1,066,120
94626 Public Works Complex 160,000 110,000 110,000 3,991 95,781 10,228
Sub-Total 11,651,809 11,621,531 - 11,621,531 7,307,985 245,495 4,068,051
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 2,556,478 2,556,478 200,000 2,756,478 2,069,716 686,762 11
94736 Geographic Information Sys 1,052,726 1,052,726 1,052,726 1,024,206 28,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 553,658 553,658 553,658 244,249 309,408
94803 Environmental Assmt & Clean-up 1,040,964 1,040,964 1,040,964 715,793 325,171
94814 Network Infra & Server Upgrade 3,335,057 3,335,057 3,335,057 2,614,682 720,375
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 430,000 430,000 430,000 397,458 0 32,542
94827 Telecommunications Upgrade 504,000 504,000 504,000 334,953 10,665 158,382
94828 Financial Systems Upgrades 1,776,628 1,776,628 1,776,628 318,350 17,332 1,440,946
94829 CIS Upgrades / Replacement 897,376 897,376 897,376 360,403 2,775 534,198
94830 MS Licensing / Upgrades 775,000 775,000 775,000 507,132 267,868
94833 Computer Monitors 370,000 370,000 370,000 329,895 40,105
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 377,738 9,840 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 400,000 12,390 387,610
94850 Backfile Conversion of Records 500,000 500,000 500,000 164,124 335,572 304
94857 Accela Permitting & Code Enforce 300,000 300,000 300,000 89,806 4,200 205,994
94861 Library Technology 1,250,000 1,250,000 1,250,000 927,184 8,450 314,367
94873 Citywide Camera System 235,000 235,000 235,000 111,780 123,220
94874 City Enterprise Timekeeping System 210,000 210,000 210,000 161,897 48,103
94878 Asset Management Upgrade 180,000 180,000 180,000 10,436 20,984 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 91,750 2,123 11,127
94880 Granicus Agenda Management Sys 60,000 60,000 60,000 41,136 18,864
94883 Business Process Review & Improve 300,000 300,000 300,000 74,709 225,291
94886 Clearwater Airpark Masterplan Update 50,000 50,000 50,000 50,000
Sub-Total 17,771,887 17,771,887 200,000 17,971,887 11,123,250 411,941 6,436,696
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 19,006,888 18,750,019 18,750,019 13,585,136 2,328,444 2,836,438
96125 Town Lake 4,079,799 4,079,799 4,079,799 4,079,799 (0)C
96129 Stevenson Creek Estuary Restoration 6,967,225 6,967,225 (680,000)6,287,225 6,284,363 2,862 12
96164 Allen's Creek Improvement Projects 499,250 2,848,173 2,848,173 494,826 2,262,312 91,035
96168 Stormwater System Expansion 2,757,956 2,757,956 (424,608)2,333,349 135,935 925,197 1,272,217 13
96169 Stevenson Creek 5,217,122 5,217,122 5,217,122 2,971,708 518,987 1,726,427
96170 Coastal Basin Projects 7,293,178 3,874,414 3,874,414 3,446,148 92,249 336,018
96173 Alligator Creek Watershed Projects 2,966,490 2,966,490 2,966,490 1,445,740 78,170 1,442,580
96176 Allen's Creek Watershed Mgt Plan 200,000 107,946 107,946 107,946 (0)C
96177 Jeffords Street Outfall 557,958 1,764,722 1,764,722 1,082,678 424,086 257,958
96178 Smallwood Circle 2,437,719 2,437,719 (656,033)1,781,686 1,781,686 (0)14
96180 Stormwater Maint St Sweeping Fac 683,004 683,004 1,640,404 2,323,408 308,463 11,525 2,003,420 15
96184 Magnola Drive Outfall 3,100,000 3,400,000 3,400,000 279,539 3,032,270 88,191
96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 3,900,000 194,539 61,152 3,644,309
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 106,922 39,478 1,653,600
96188 East Gateway Improvements 3,500,000 3,500,000 73,522 3,573,522 281,049 123,631 3,168,842 16
96189 Dump Trailer 60,000 60,000 60,000 44,984 15,016
96190 Roll Off Truck 230,000 230,000 230,000 226,808 3,192
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 0 0
Sub-Total 65,286,589 65,374,589 (46,715) 65,327,874 36,616,476 10,169,294 18,542,104
Water System
96721 System R & R - Maintenance 4,666,799 4,666,799 (60,000)4,606,799 2,333,121 384,615 1,889,064 21
96739 Reclaimed Water Dist Sys 65,071,459 65,071,459 65,071,459 61,726,152 857,722 2,487,585
96740 Water Supply/Treatment 6,770,430 5,870,430 5,870,430 5,307,296 22,710 540,424
96741 System R & R-Capitalized 10,836,996 10,836,996 10,836,996 8,791,927 12,132 2,032,937
96742 Line Relocation-Capitalized 13,964,486 13,964,486 13,964,486 10,623,449 1,350,288 1,990,749
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 4,184,046 3,775,832 408,214
96744 System Expansion 2,249,673 2,249,673 60,000 2,309,673 2,249,337 60,336 22
96752 Water Service Lines 5,092,119 5,042,119 5,042,119 3,652,837 13,841 1,375,441
96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,865,751 16,054,186 702,082 109,483
96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Water System - continued
96767 RO Plant at Res #2 44,948,968 44,701,876 44,701,876 43,521,748 143,518 1,036,609
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 275,000 109,568 165,432
96773 Groundwater Replenishment Facility 6,705,833 8,177,867 8,177,867 3,056,535 2,792,342 2,328,989
96774 Automated Meter Reading 2,300,000 2,300,000 2,300,000 170,699 2,129,301
96775 Arsenic Treatment WTP #3 2,359,420 1,359,420 1,359,420 129,594 41,643 1,188,184
96777 Water Supply Pick-up Trucks 120,000 74,132 74,132 74,132 0 C
96778 Fork Lift 30,000 23,953 23,953 23,953 0 C
96779 Trench Box 65,000 56,438 56,438 56,438 0 C
96780 Valve Turner Maintenance Trailer 60,000 60,000 (2,116)57,884 57,884 0 23
Sub-Total 187,165,980 186,380,444 (2,116) 186,378,329 161,722,941 6,320,893 18,334,494
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,849,383 4,849,383 4,261,876 587,507
96204 WWTP UV Disinfections System 1,225,986 1,225,986 1,225,986 867,544 358,442
96207 Mini Dump Truck 50,000 50,000 50,000 50,000 0 C
96208 Bobcat E35 Compact Excavator 40,000 39,297 39,297 39,297 0 C
96209 Maintenance Vehicle 109,000 109,000 109,000 57,558 36,444 14,998
96611 Bio-Solids Treatment 14,193,245 9,227,731 9,227,731 7,807,963 87,090 1,332,679
96615 Odor Control 2,567,094 2,567,094 2,567,094 1,927,302 178,849 460,943
96619 WWTP Generator Replacements 4,411,383 4,411,383 4,411,383 4,176,257 235,126
96621 WWTP New Presses 3,402,580 3,402,580 3,402,580 3,388,052 14,528
96630 Sanitary Sewer Extension 14,972,866 13,454,996 13,454,996 9,996,835 2,677,109 781,052
96634 Sanitary Util Reloc Accmmdtn 6,491,813 6,491,813 6,491,813 4,002,472 1,532,994 956,348
96645 Laboratory Upgrade & R&R 2,016,259 2,016,259 2,016,259 1,874,922 141,337
96654 Facilities Upgrade & Improvement 23,163,708 20,263,708 20,263,708 16,694,938 1,310,279 2,258,491
96664 WPC R & R 25,589,964 25,589,964 25,589,964 20,737,728 512,895 4,339,341
96665 Sanitary Sewer R&R 34,828,789 34,828,789 34,828,789 25,488,410 2,313,962 7,026,417
96666 WWTP East Bypass & NE Pump 2,586,522 2,586,522 2,586,522 2,325,971 260,551
96686 Pump Station Replacement 19,776,977 19,776,977 19,776,977 16,110,141 76,959 3,589,877
Sub-Total 160,275,569 150,891,483 - 150,891,483 119,807,264 8,726,581 22,357,638
Gas System
96358 Environmental Remediation 2,454,794 2,284,794 2,284,794 1,500,310 118,942 665,541
96365 Line Relocation-Pinellas Maint 1,034,106 884,106 884,106 509,858 78,296 295,952
96367 Gas Meter Change Out-Pinellas 3,185,000 3,385,000 3,385,000 2,894,261 490,739
96374 Line Relocation-Pinellas Capitalized 2,706,572 2,731,945 2,731,945 2,280,133 451,812
96376 Line Relocation - Pasco Maint 458,593 258,593 258,593 84,756 173,837
96377 Pinellas New Main / Service Lines 26,902,008 26,920,307 29,237 26,949,544 25,084,607 1,218 1,863,719 17
96378 Pasco New Mains / Service Lines 12,857,499 12,855,830 (500,000)12,355,830 10,621,887 252,791 1,481,152 18
96379 Pasco Gas Meter Change Out 597,821 667,821 667,821 618,015 49,806
96381 Line Reloc-Pasco-Capitalized 326,192 176,192 176,192 2,601 173,591
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 1,849,675 1,849,675 1,849,675 650,565 30,845 1,168,265
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,114,865 4,227 438,754
96386 Expanded Energy Conservation 4,134,170 4,538,014 500,000 5,038,014 4,426,738 611,276 19
96387 Natural Gas Vehicle 4,300,000 4,334,194 19,673 4,353,867 3,704,069 649,798 20
96389 Future IMS Software & Hardware 250,000 250,000 250,000 104,414 83,936 61,650
96390 Ford Trucks 161,000 161,000 161,000 24,500 83,993 52,507
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
Sub-Total 65,767,275 65,847,316 48,910 65,896,226 54,477,847 654,248 10,764,130
Solid Waste
96426 Facility R & R 2,277,608 2,277,608 2,277,608 1,539,515 12,092 726,001
96443 Res Container Acquisition-II 1,626,741 1,626,741 1,626,741 1,208,851 26,630 391,260
96444 Comm Container Acquisition-II 3,240,020 3,240,020 3,240,020 2,442,506 797,514
96445 Solar Trash & Recycling Kiosks 214,414 214,414 214,414 189,414 25,000
96447 Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 478,154 521,846
96448 Solid Waste CNG Station 0 150,000 150,000 150,000
Sub-Total 8,358,783 8,508,783 - 8,508,783 5,858,440 38,722 2,611,621
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 804,184 804,184 804,184 613,750 163,302 27,132
Sub-Total 963,717 963,717 - 963,717 765,345 163,302 35,069
Recycling
96804 Recycling Carts/Dumpsters 946,650 946,650 946,650 650,081 6,068 290,501
96805 Recycling Expansion/Particip/R&R 1,281,525 1,281,525 1,281,525 886,870 38,455 356,200
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 84,353 915,647
Sub-Total 3,228,175 3,228,175 - 3,228,175 1,621,303 44,523 1,562,349
TOTAL ALL PROJECTS 701,105,495 692,795,279 1,261,353 694,056,631 510,857,800 38,326,866 144,871,966
28
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 345,356 (5,278)
To record a budget increase of $345,356 in Police Service
revenue to bring the budget in-line with actual receipts.
A transfer in of $1,008.26 in Police Service revenue is
recognized to close the historical Police Outside Duty
program (181-99908) in fiscal year 2016.
To record a transfer of $6,286.50 in Police Service revenue
to program 181-99350,Vehicle Replacement representing
revenue collected for vehicle usage on extra duty jobs. 340,078
FCASV-ESARP Program - NEW PROGRAM
2 99216 4,985
To establish the program and record a budget increase of
$4,985 in grant revenue from the Florida Council Against
Sexual Violence (FCASV)as approved by Council on August
4, 2016. 4,985
School Resource Officers
3 99264 23,364
To record a budget increase of $23,364 in reimbursement
revenue for School Resource Officers extra duty from the
Pinellas County School Board.23,364
Police Education Fund
4 99317 9,246
To record a budget increase of $9,246.32 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.9,246
Investigative Cost Recovery
5 99329 53,246
To record a net budget increase of $53,245.94 which will
bring the budget in line with actual receipts.Amendments
include a decrease of $369.43 in grant revenue,an increase
of $2,324.52 in other governmental revenue,an increase of
$28,955.99 in reimbursement revenues for Police Overtime,
and an increase of $22,334.86 in fines,forfeitures and
penalties revenue.53,246
Florida Contraband Forfeiture Fund
6 99330 183,567
To record a budget increase of $183,567.20 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.183,567
Vehicle Replacement
7 99350 6,287
To record a transfer of $6,286.50 in police services revenue
from 181-99215,Police Extra Duty Program.This
represents revenue collected for vehicle usage on extra duty
jobs. 6,287
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Crime Prevention Program
8 99364 15,000
To record a budget increase of $15,000.00 in donation
revenue to bring the budget in line with actual receipts.This
increase represents $5,000 from Abe's Place for the Marine
Unit and Hummer graphics,and $10,000 from Pinch a Penny
for upgraded flashlights for sworn officers.15,000
Federal Forfeiture Sharing
9 99387 91,668
To record a budget increase of $91,667.69 in grant revenue
from the US Department of Justice to bring the budget in-line
with actual receipts.91,668
Police - Outside Duty - CLOSE PROGRAM
10 99908 (1,008)
To record a transfer of $1,008.26 in Police Service revenue
to project 181-99215,Police Extra Duty.As a housekeeping
measure,this annually funded project is being closed.At
third quarter,the remaining available funds in the historical
project are being transferred to the newly established project
(181-99215). (1,008)
Public Safety Program
Totals:726,432 - 726,432
Miscellaneous Programs:
Joint Hercules Planning and Economic Study (NEW PROGRAM)
11 99729 150,000
To establish the program and record a budget increase of
$150,000 in General Fund revenue to fund a joint planning
and economic study of the Hercules industrial area with
Pinellas County.150,000
Special Events
12 99865 193,588
To record a budget increase of $193,588.39;representing
increases of $10,536.47 in rental income,$72,293.50 in
sponsorship revenue,$1,700.00 in memberships and
registrations,$72,897.89 in sales revenue,and $36,160.53
in reimbursements,which will bring the budget in line with
actual receipts for the quarter. 193,588
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
13 99910 8,351
To record a budget increase of $8,350.85 in donation
revenue to bring the budget in line with actual receipts.8,351
Tree Replacement Program
14 99970 37,627
To record a budget increase of $37,627.20 in fines
forfeiture and penalty revenue to bring the budget in line with
actual receipts.37,627
Miscellaneous Programs
Total:389,566 - 389,566
Grand
Total:1,115,999 - 1,115,999
31
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Electronic Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 195,000 195,000 - 195,000 168,319 4,381 22,300
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 22,224 - 8,447
99211 2014 RRT Invest Cost Recovery 53,696 41,010 - 41,010 41,010 - - C
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 212,017 - 20,423
99213 2015 JAG/Taser Grant 49,118 49,118 - 49,118 49,118 - - C
99214 2015 HVE Ped and Bicycle Safety - 29,943 - 29,943 29,943 - 0
99215 Police Extra Duty - 481,978 340,078 822,056 579,441 - 242,615 1
99216 FCASV - ESARP Program - - 4,985 4,985 - - 4,985 2
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 62,272 - 24,728
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,566 - 347
99244 AmeriCorps 2014 259,187 243,119 - 243,119 243,119 - - C
99264 School Resource Officers 1,843,232 2,158,739 23,364 2,182,103 2,079,717 - 102,386 3
99279 Police Recruitments 68,282 68,282 - 68,282 57,970 - 10,312
99281 Fed Forfeitures - Treasury 151,453 170,217 - 170,217 120,171 - 50,046
99316 Police Volunteers 132,179 132,179 - 132,179 123,489 - 8,690
99317 Police Education Fund 1,243,114 1,261,603 9,246 1,270,850 1,195,123 - 75,727 4
99329 Investigative Recovery Costs 2,093,629 2,097,360 53,246 2,150,606 1,752,978 19,594 378,034 5
99330 FL Contraband Forfeiture Fnd 981,058 851,570 183,567 1,035,137 612,656 - 422,481 6
99331 Law Enforcement Trust Fund 2,673,065 2,673,065 - 2,673,065 2,575,120 - 97,945
99350 Vehicle Replacement Fund 264,438 280,446 6,287 286,732 111,217 - 175,515 7
99356 Safe Neighborhood Program 798,803 874,053 15,000 889,053 807,164 - 81,889 8
99364 Crime Prevention Program 49,499 54,599 - 54,599 42,713 - 11,886
99387 Federal Forfeiture Sharing 1,869,537 2,026,194 91,668 2,117,862 1,498,667 7,271 611,924 9
99908 Police - Outside Duty 9,576,507 9,429,301 (1,008) 9,428,293 9,428,293 - (0) C 10
Sub-Total 22,657,821 23,473,800 726,432 24,200,232 21,818,307 31,246 2,350,679
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99732 Housing Rehab 2013 161,152 160,182 - 160,182 160,182 - - C
99737 Public Facilities 2014 180,000 180,000 - 180,000 172,513 - 7,487
99738 Economic Development 2014 50,960 5,609 - 5,609 5,609 - - C
99739 Housing Rehab 2014 539,578 102,358 - 102,358 102,358 - - C
99740 Program Administration 2014 151,297 144,778 - 144,778 144,778 - - C
99741 Relocation/Demolition 2014 27,979 - - - - - - C
99742 Infill Housing 2014 71,585 10,000 - 10,000 10,000 - - C
99743 Public Services 2014 128,620 120,357 - 120,357 120,357 - - C
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 150,000 173,712 - 173,712 150,000 - 23,712
99746 Economic Development 2015 10,000 6,775 - 6,775 6,775 - - C
99747 Housing Rehab 2015 276,051 110,310 - 110,310 110,310 - - C
99748 Program Administration 2015 145,259 131,012 - 131,012 131,012 - - C
99750 Infill Housing 2015 10,000 5,528 - 5,528 5,528 - - C
99751 Public Services 2015 134,988 119,539 - 119,539 119,539 - - C
99752 Public Facilities 2016 324,972 499,972 - 499,972 33,767 199,044 267,161
99753 Economic Development 2016 10,000 10,000 - 10,000 8,045 - 1,955
99754 Housing Rehab 2016 130,000 529,282 - 529,282 115,717 - 413,565
99755 Program Administration 2016 136,251 136,251 - 136,251 102,899 22,683 10,669
99756 Relocation/Demolition 2016 - 51,970 - 51,970 - - 51,970
99757 Infill Housing 2016 10,000 151,056 - 151,056 4,029 - 147,027
99758 Public Services 2016 121,000 121,000 - 121,000 89,936 31,064 -
99888 ULI Report Implementation 500,000 875,000 - 875,000 291,899 25,075 558,026
Sub-Total 3,677,191 4,052,191 - 4,052,191 2,197,087 277,866 1,577,238
32
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 429,677 433,552 - 433,552 163,019 - 270,533
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
Sub-Total 459,677 463,552 - 463,552 190,619 - 272,933
MARINE
99704 Sembler Mitigation Project 697,679 705,856 - 705,856 211,110 494,746 (0)
Sub-Total 697,679 705,856 - 705,856 211,110 494,746 (0)
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 4,975 - 5,025
98602 Branding Roll-Out - 400,000 - 400,000 - - 400,000
98603 Common Heritage Grang (NEH)- 11,188 - 11,188 10,094 - 1,094
98604 2016 Clearwater Ferry - 79,300 - 79,300 40,931 38,369 -
98605 2016 Jolley Troller Sumer Pilot - 51,330 - 51,330 - 51,330 -
98729 Joint Hercules Pln & Econ Study - - 150,000 150,000 - 150,000 11
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 7,580 - 7,580 7,322 - 258
99846 Economic Development - QTI 85,729 85,729 - 85,729 56,491 - 29,238
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 287,250 - 12,750
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 4,291,515 5,613,238 193,588 5,806,826 5,474,044 87,346 245,436 12
99867 Centennial Celebration 150,000 150,000 - 150,000 148,221 - 1,779
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 143,801 192,060 - 192,060 153,130 - 38,930
99871 State Brownfields Redevelopment Acct 165,429 165,454 - 165,454 164,507 737 210
99872 Coordinated Child Care - Ross Norton 1,151,658 1,497,582 - 1,497,582 835,026 - 662,556
99910 Library Special Account 763,879 777,001 8,351 785,352 757,121 - 28,231 13
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 142,794 142,794 - 142,794 131,876 565 10,353
99950 IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301
99970 Tree Replacement Project 1,363,914 1,408,373 37,627 1,446,000 798,670 2,694 644,636 14
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 16,584,550 18,899,880 389,566 19,289,446 13,748,637 181,041 5,359,768
TOTAL ALL PROJECTS 44,366,418 47,884,779 1,115,999 49,000,777 38,316,146 984,899 9,699,733
33
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2015/16
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 16,760
An increase in Ad Valorem Taxes to bring the
budget in line with actual receipts for the year.
Open Space Fees (20,000)
An decrease in Open Space Fees to bring the
budget in line with actual receipts for the year.
Recreation Facility Impact Fees (6,000)
A decrease in Recreation Facility Impact Fees to
bring the budget in line with actual receipts for the
year.
Recreation Land Impact Fees 194,000
An increase in Recreation Land Impact Fees to bring
the budget in line with actual receipts for the year.
Fee in Lieu of Sidewalks 20,060
An increase in Fee in Lieu of Sidewalks to bring the
budget in line with actual receipts for the year.
Transportation Impact Fees 55,760
An increase in Transportation Impact Fees to bring
the budget in line with actual receipts for the year.
Allocation of Assigned Fund Balance 445,426
Third quarter amendments reflect an allocation
$445,426 of Sales Tax Infrastructure revenue to
project 315-91150,Range Improvements as approved
by the Council onAugust 4, 2016.
Transfer-In from Capital Fund 1,350
Transfer-In revenue reflects the return of $1,168.75
in Recreation Land Impact Fee revenue,and $181.66
on Open Space Impact Fees from capital project 315-
93133,Park Land Acquisition which represents
unused revenue from recent land acquisitions.
707,356$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 445,426
Third quarter expenditure amendments reflect a
transfer of $445,426 of Sales Tax Infrastructure
revenue to project 315-91150,Range Improvements
as approved by the Council on August 4, 2016.
445,426$ Net Expenditure Amendments
34
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 2015/16 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,060,100 2,060,100 2,060,100 2,076,860 16,760
Infrastructure Tax 9,689,920 9,689,920 9,689,920 9,689,920 -
Interest Earnings 625,000 625,000 625,000 625,000 -
Open Space Fees 20,000 20,000 20,000 - (20,000)
Recreation Facility Impact Fees 25,000 25,000 25,000 19,000 (6,000)
Recreation Land Impact Fees 25,000 25,000 25,000 219,000 194,000
Fee in Lieu of Sidewalks - - - 20,060 20,060
Transportation Impact 125,000 125,000 125,000 180,760 55,760
Local Option Gas Tax 1,472,080 1,472,080 1,472,080 1,472,080 -
Allocation of Assigned Fund Balance 65,000 988,700 1,000,251 1,445,677 445,426
Transfer-In from Capital Improvement Plan - 563,397 563,397 564,747 1,350
14,107,100 15,594,197 15,605,748 16,313,104 707,356
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 2,060,100 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 6,021,820 6,721,820 6,721,820 7,167,246 445,426
Recreation Facility Land Fees - - 11,551 11,551 -
Open Space Impact Fees - 223,700 223,700 223,700 -
Transportation Impact fees 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 1,438,330 -
Infrastructure Tax - Interfund Transfer - - - - -
Infrastructure Tax - Debt on Internal Loans 699,230 699,230 699,230 699,230 -
10,409,480 11,333,180 11,344,731 11,790,157 445,426
35
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 2015/16 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG Program Income 946,370 946,370 946,370 946,370 -
Interest Earnings 130,000 159,648 159,648 159,648 -
Grant Funds - 120,158 104,090 200,373 96,283
Other Governmental Revenue - 345,924 346,934 349,259 2,325
Fines, Forfeiture and Penalty Revenue - 167,666 259,180 511,955 252,776
Donations - 8,639 20,425 43,776 23,351
Sales - 292,291 1,022,523 1,095,421 72,898
Rentals - 24,062 79,216 89,752 10,536
Sponsorships - 91,190 162,635 234,928 72,294
Memberships/Registrations - 6,200 9,500 11,200 1,700
Contractual Services - 392,140 578,581 1,012,418 433,837
Transfers from General Fund - 79,300 454,300 604,300 150,000
Sister City Program 3,000 3,000 3,000 3,000 -
Special Events 70,000 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Transfers from Parking - - 51,330 51,330 -
Transfers from Central Insurance Fund - 400,000 400,000 400,000 -
Allocation of Unassigned Fund Balance 805,000 805,000 805,000 805,000 -
1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Expenditures:
CDBG/Home Funds 946,370 946,370 946,370 946,370 -
Planning - - - - -
Public Safety - 583,538 815,979 1,542,411 726,432
Community Development - - 375,000 375,000 -
Social Services - 3,875 3,875 3,875 -
Marine - 8,177 8,177 8,177 -
Sister City Program 3,000 3,000 3,000 3,000 -
Special Event Funding 70,000 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Other Miscellaneous Programs 935,000 2,296,628 3,250,330 3,639,896 389,566
1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
SPECIAL PROGRAM FUND
Revenues:
SHIP Funds 394,410 394,410 394,410 394,410 -
Expenditures:
SHIP Program 394,410 394,410 394,410 394,410 -
36
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Year Review
FY 2015/16
37
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
07/08/16 Administrative Change Order #1and final –Residential Initiated Reclaimed Water
Phase 1 (13-0052-UT). This change order is for final decreases and increases
items according to field conditions resulting in a net decrease to the contract.
S&S Directional Boring & Cable Contractors, Inc. (73,303.40)
07/19/16 Administrative Change Order #1 and final –RO WTP 1 High Service Pump
Station Electrical Improvements (14-0024-UT). This change order is for final
decreases and increases resulting in a net decrease to the contract.
B.L. Smith Electric, Inc. (8,902.25)
08/25/16 Administrative Change Order #2 and final –Northeast WRF Clarifiers 5-8
Rehabilitation (12-0025-UT). This change order is for final decreases and
increases resulting in a net decrease to the contract.
Poole & Kent CO. (67,071.85)
Ordinance No. 8943-16 38
ORDINANCE NO. 8943-16
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2016 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS
FUND, SOLID WASTE AND RECYCLING FUND, MARINA
FUND, ADMINISTRATIVE SERVICES FUND, PARKING FUND
AND GARAGE FUND AS PROVIDED HEREIN; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2016, for operating
purposes, including debt service, was adopted by Ordinance No. 8767-15; and
WHEREAS, at the Third Quarter Review it was found that an decrease of $989,895 is
necessary for revenues and an decrease of $1,947,248 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8767-15 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2015 and ending September 30, 2016 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
2015-16 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Budgeted Amended Amended Amended
Revenues Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendment
General Fund:
Ad Valorem Taxes 41,180,080 41,180,080 41,180,080 41,501,360 321,280
Utility Taxes 14,385,000 14,385,000 14,385,000 14,385,000 -
Local Option, Fuel & Other Taxes 7,201,700 7,201,700 7,201,700 6,976,700 (225,000)
Franchise Fees 10,184,600 10,184,600 10,184,600 9,684,600 (500,000)
Other Permits & Fees 2,372,250 2,372,250 2,492,250 2,522,250 30,000
Intergovernmental Revenues 22,484,470 22,650,400 22,650,400 23,145,400 495,000
Charges for Services 15,023,090 15,035,090 15,240,090 15,242,190 2,100
Judgments, Fines & Forfeitures 908,000 908,000 908,000 1,228,000 320,000
Miscellaneous Revenues 1,795,250 1,795,250 1,795,250 2,072,060 276,810
Transfers In 9,196,490 9,196,490 9,228,726 9,075,536 (153,190)
Other Financing Sources - - - - -
Transfer (to) from Reserves (251,060) 1,192,586 1,678,820 1,930,570 251,750
Total, General Fund 124,479,870 126,101,446 126,944,916 127,763,666 818,750
Special Revenue Funds:
Special Development Fund 14,107,100 15,594,197 15,605,748 16,313,104 707,356
Special Program Fund 1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Local Housing Asst Trust Fund 394,410 394,410 394,410 394,410 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 81,955,210 81,955,210 81,955,210 81,955,210 -
Stormwater Utility Fund 17,747,570 17,747,570 17,747,570 17,747,570 -
Solid Waste & Recycling Fund 23,924,230 24,197,440 24,347,440 24,387,440 40,000
Gas Fund 45,156,770 45,156,770 45,545,582 43,903,582 (1,642,000)
Airpark Fund 281,000 281,000 281,006 281,006 -
Marine Fund 4,848,210 5,257,816 5,257,816 4,657,816 (600,000)
Clearwater Harbor Marina 719,270 719,270 719,270 719,270 -
Parking Fund 6,440,970 6,453,758 6,505,088 6,505,088 -
Internal Service Funds:
Administrative Services Fund 11,914,270 11,914,270 11,914,270 11,914,270 -
General Services Fund 4,617,290 4,617,290 4,617,290 4,617,290 -
Garage Fund 16,606,170 16,606,170 16,606,170 15,176,170 (1,430,000)
Central Insurance Fund 24,828,600 24,828,600 25,358,819 25,358,819 -
Total, All Funds 380,005,310 385,766,805 389,303,336 388,313,441 (989,895)
39 Ordinance #8943-16
EXHIBIT A (Continued)
2015-16 BUDGET EXPENDITURES
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendment
General Fund:
City Council 316,430 316,430 316,430 316,430 -
City Manager's Office 1,075,590 1,075,590 1,075,590 1,051,390 (24,200)
City Attorney's Office 1,652,360 1,652,360 1,652,360 1,652,360 -
City Auditor's Office 207,370 207,370 207,370 207,370 -
CRA Administration - - - 24,200 24,200
Economic Development & Housing Svc 1,735,030 1,735,030 1,778,500 1,833,500 55,000
Engineering 7,857,040 7,857,040 7,857,040 7,857,040 -
Finance 2,405,570 2,405,570 2,405,570 2,405,570 -
Fire 25,528,490 26,297,300 26,297,300 26,471,000 173,700
Human Resources 1,173,410 1,173,410 1,173,410 1,224,360 50,950
Library 6,759,060 6,759,060 6,759,060 6,801,060 42,000
Marine & Aviation 967,980 979,980 1,184,980 1,217,080 32,100
Non-Departmental 4,274,420 5,097,426 5,572,426 6,037,426 465,000
Official Records & Legislative Svcs 1,130,440 1,130,440 1,130,440 1,130,440 -
Parks & Recreation 23,590,520 23,590,520 23,590,520 23,560,520 (30,000)
Planning & Development 5,400,550 5,413,810 5,533,810 5,563,810 30,000
Police 39,139,980 39,144,480 39,144,480 39,144,480 -
Public Communications 990,180 990,180 990,180 990,180 -
Public Utilities 275,450 275,450 275,450 275,450 -
Total, General Fund 124,479,870 126,101,446 126,944,916 127,763,666 818,750
Special Revenue Funds:
Special Development Fund 10,409,480 11,333,180 11,344,731 11,790,157 445,426
Special Program Fund 1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Local Housing Asst Trust Fund 394,410 394,410 394,410 394,410 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 81,955,210 81,955,210 81,955,210 81,955,210 -
Stormwater Utility Fund 17,211,700 17,211,700 17,211,700 17,211,700 -
Solid Waste & Recycling Fund 23,924,230 24,182,230 24,182,230 24,222,230 40,000
Gas Fund 41,623,430 41,623,430 41,328,430 38,991,007 (2,337,423)
Airpark Fund 274,870 274,870 274,870 274,870
Marine Fund 4,589,840 4,999,446 4,999,446 4,399,446 (600,000)
Clearwater Harbor Marina 604,340 604,340 604,340 604,340 -
Parking Fund 6,440,970 6,453,758 6,505,088 6,505,088 -
Harborview Center Fund - - - - -
Internal Service Funds:
Administrative Services Fund 11,768,500 11,768,500 11,768,500 11,768,500 -
General Services Fund 4,553,390 4,553,390 4,553,390 4,553,390 -
Garage Fund 15,858,140 15,858,140 15,858,140 14,428,140 (1,430,000)
Central Insurance Fund 24,828,600 24,828,600 25,358,819 25,358,819 -
Total, All Funds 370,901,350 376,084,238 378,786,951 376,839,703 (1,947,248)
40 Ordinance #8943-16
41
Ordinance No. 8944-16
ORDINANCE NO. 8944-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2016, TO REFLECT A NET INCREASE OF $1,261,353
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2016 was adopted by Ordinance No. 8768-15; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8768-15 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2015 and ending September 30, 2016, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendments
Police Protection 200,000 900,000 900,000 1,345,426 445,426
Fire Protection 1,476,390 1,506,828 1,506,828 1,756,828 250,000
Major Street Maintenance 3,656,430 3,656,430 3,656,430 3,656,430 -
Sidewalk and Bike Trail 472,000 472,000 472,000 472,000 -
Intersections 335,000 335,000 335,000 522,322 187,322
Parking 2,389,000 2,455,000 2,435,278 2,435,278 -
Miscellaneous Engineering 935,000 935,000 935,000 960,000 25,000
Land Acquisition - 476,300 487,851 487,851 -
Park Development 6,735,000 6,885,000 6,742,579 6,892,579 150,000
Beautification 190,000 190,000 389,500 389,500 -
Marine Facilities 410,000 410,000 510,000 510,000 -
Airpark Facilities 65,000 65,000 64,996 64,996 -
Libraries 115,580 115,580 115,580 119,105 3,525
Garage 5,639,400 5,639,400 5,639,400 5,639,400 -
Maintenance of Buildings 902,000 902,000 921,722 921,722 -
General Public City Buildings 110,000 110,000 110,000 110,000 -
Miscellaneous 2,125,000 2,125,000 2,125,000 2,325,000 200,000
Stormwater Utility 5,802,550 5,890,550 5,890,550 5,843,835 (46,715)
Gas System 6,211,000 6,258,818 6,291,042 6,339,952 48,910
Solid Waste & Recycling 625,000 775,000 775,000 775,000 -
Utilities Miscellaneous 20,000 20,000 20,000 20,000 -
Sewer System 24,469,000 24,968,297 15,084,913 15,084,913 -
Water System 7,270,000 8,443,026 6,484,464 6,482,348 (2,116)
TOTAL PROJECT EXPENDITURES 70,153,350 73,534,229 61,893,133 63,154,485 1,261,352
GENERAL SOURCES:
General Operating Revenue 3,026,150 3,278,750 3,378,750 3,803,750 425,000
Road Millage 2,060,100 2,060,100 2,060,100 2,060,100 -
Penny for Pinellas 6,021,820 6,752,258 6,752,258 7,197,684 445,426
Transportation Impact Fee 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 1,438,330 -
Open Space Impact Fee - 223,700 235,251 235,251 -
Special Program Fund 935,000 935,000 935,000 935,000 -
Grants - Other Agencies 1,485,000 1,535,000 1,592,079 1,779,401 187,322
Other Revenue - 166,000 200,486 200,486 -
Property Owners Share - 13,624 20,475 49,712 29,237
Other Refunds - 34,194 59,567 79,239 19,673
Donations 100,000 100,000 100,000 103,525 3,525
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
42
Ordinance # 8944-16
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
SELF SUPPORTING FUNDS:
Marine Revenue 95,000 95,000 95,000 95,000 -
Clearwater Harbor Marina Revenue 25,000 25,000 25,000 25,000 -
Airpark Revenue 25,000 25,000 24,996 24,996 -
Parking Revenue 2,409,000 2,409,000 2,409,000 2,409,000 -
Utility System:
Water Revenue 2,586,000 2,586,000 2,586,000 2,586,000 -
Sewer Revenue 8,412,830 8,412,830 8,412,830 8,412,830 -
Water Impact Fees 24,000 24,000 24,000 24,000 -
Sewer Impact Fees 82,130 82,130 82,130 82,130 -
Utility R&R 8,667,170 8,667,170 8,667,170 8,667,170 -
Stormwater Utility Revenue 5,498,550 5,498,550 5,498,550 5,498,550 -
Gas Revenue 6,050,000 6,050,000 6,050,000 6,050,000 -
Solid Waste Revenue 535,000 685,000 685,000 685,000 -
Recycling Revenue 90,000 90,000 90,000 90,000 -
Grants - Other Agencies - 1,812,941 1,812,937 1,766,222 (46,714)
INTERNAL SERVICE FUNDS:
Garage Revenue 77,400 77,400 77,400 77,400 -
Administrative Services Revenue 1,710,000 1,710,000 1,710,000 1,910,000 200,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 246,000 246,000 246,000 246,000 -
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Stormwater 320,000 320,000 320,000 320,000 -
Lease Purchase - Gas 161,000 161,000 161,000 161,000 -
Lease Purchase - Water & Sewer 169,000 116,382 107,820 105,704 (2,116)
Bond Issue - Water & Sewer 11,867,870 11,867,870 - - -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 5,441,000 5,441,000 5,441,000 5,441,000 -
Lease Purchase - Administrative Services 405,000 405,000 405,000 405,000 -
TOTAL ALL FUNDING SOURCES:70,153,350 73,534,229 61,893,129 63,154,481 1,261,353
43
Ordinance # 8944-16
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8945-16
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Office of Managment & Budget
Agenda Number: 3.2
SUBJECT/RECOMMENDATION:
Set final millage rate of 5.1550 mills for fiscal year 2016/17 against non-exempt real and
personal property within the City of Clearwater and pass Ordinance 8945-16 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes, which defines requirements for the
Determination of Millage and the rules governing Truth in Millage (TRIM) compliance, the City
Council must hold two public hearings to adopt a final millage rate for the new fiscal year. The
adoption of this ordinance to establish the millage rate and the two related budget ordinances
are an integral part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.1550 mills on July 21, 2016, which is the rate
that appeared on the TRIM bill notices mailed to taxpayers in August. The millage rate of
5.1550 mills represents a 6.71% increase from the rolled back rate of 4.8310 mills.
Ordinance 8945-16 is presented in order to adopt the millage rate of 5.1550 mills to support
the operating and capital improvement budgets for the 2016/17 fiscal year.
Page 1 City of Clearwater Printed on 9/12/2016
Ordinance No. 8945-16
MILLAGE ORDINANCE
ORDINANCE NO. 8945-16
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING
SEPTEMBER 30, 2017, FOR OPERATING PURPOSES
INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND
ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.1550MILLS; PROVIDING AN EFFECTIVE
DATE. THE LEVY OF 5.1550MILLS CONSTITUTES A 6.71%
INCREASE FROM THE ROLLED BACK RATE OF 4.8310MILLS.
WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning
October 1, 2016, and ending September 30, 2017, from ad valorem taxes is $46,605,250; and
WHEREAS, based upon the taxable value provided by the Pinellas County Property
Appraiser, 5.1550mills are necessary to generate $46,605,250; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby determined that a tax of 5.1550mills against the non-exempt real
and personal property within the City is necessary to raise the sums to be appropriated for
operation purposes, including pensions and debt service, road capital improvement projects, for
the fiscal year beginning October 1, 2016.
Section 2. The levy of 5.1550mills constitutes a 6.71% increase from the rolled back rate.
Section 3. This ordinance shall take effect October 1, 2016.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
________________________________
GeorgeN. Cretekos
Mayor
Approved as to form: Attest:
______________________________________________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
| 1 CITY OF CLEARWATER
Fiscal Year
2016/17
100 S. Myrtle Ave.
Clearwater, FL 33756
myclearwater.com
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGETS
| 2 CITY OF CLEARWATER | 2 CITY OF CLEARWATER
Total Budget
(All City Operations)
FY 2015/16 FY 2016/17 Increase
440,864,700 468,344,080 6.2%
| 3 CITY OF CLEARWATER | 3 CITY OF CLEARWATER
All Funds
Fund FY 2015/16 FY 2016/17 Increase
General Fund $ 124,479,870 $ 131,648,530 5.8%
Utility Funds 164,714,570 168,313,880 2.2%
Enterprise Funds 11,910,020 10,241,930 (14.0%)
Internal Service Funds 57,008,630 58,977,120 3.5%
Special Revenue Funds 12,788,260 19,896,520 55.6%
Capital Fund 69,963,350 79,266,100 13.3%
| 4 CITY OF CLEARWATER | 4 CITY OF CLEARWATER
$0
$3
$6
$9
$12
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
$11.2
$10.2
$7.9 $7.5 $8.2 $8.7 $9.4
Property Values
Bi
l
l
i
o
n
| 5 CITY OF CLEARWATER | 5 CITY OF CLEARWATER
Millage Rate
Current Millage Rate 5.1550 mills
Proposed Millage Rate 5.1550 mills
(6.71% greater than rolled-back rate)
Rolled Back Rate 4.8310 mills
| 6 CITY OF CLEARWATER | 6 CITY OF CLEARWATER
$0
$10
$20
$30
$40
$50
$60
$50.1 $46.2
$43.9 $37.7 $38.3 $43.3
$46.6
Ad Valorem Tax Revenues
Mi
l
l
i
o
n
| 7 CITY OF CLEARWATER | 7 CITY OF CLEARWATER
General Fund Revenue
Source FY 2015/16 FY 2016/17 Increase
Ad Valorem Tax $ 41,180,080 $ 44,384,830 7.8%
Utility Taxes 14,385,000 14,717,600 2.3%
Other Taxes 7,201,700 7,100,400 (1.4%)
Franchise Fees 10,184,600 10,280,100 0.9%
Intergovernmental 22,484,470 23,054,960 2.5%
Charges for Service 15,023,090 15,988,040 6.4%
Transfers In 9,196,490 9,161,770 (0.4%)
All Other Revenue 5,075,500 6,960,830 37.1%
TOTAL $124,730,930 $131,648,530 5.5%
| 8 CITY OF CLEARWATER | 8 CITY OF CLEARWATER
General Fund Expenditures
Department FY 2015/16 FY 2016/17 Increase
Police $ 39,139,980 $ 39,781,790 1.6%
Fire 25,528,490 26,312,890 3.1%
Parks & Recreation 23,590,520 25,682,620 8.9%
Library 6,759,060 7,219,940 6.8%
Planning & Development 5,400,550 5,627,690 4.2%
Engineering 7,857,040 7,865,730 0.1%
All Other Departments 16,204,230 19,157,870 18.2%
TOTAL $124,479,870 $131,648,530 5.8%
| 9 CITY OF CLEARWATER | 9 CITY OF CLEARWATER
General Fund Budget
By Department
Police
30%
Fire / EMS
20%
Parks and
Recreation
19.5%
Library
5.5%
Engineering
6%
Planning and
Development
4.5%
Admin/Other
14.5%
Public Safety
50%
$131.65 Million
| 10 CITY OF CLEARWATER | 10 CITY OF CLEARWATER
General Fund Budget
By Category
Personnel
65.5%
Operating
16%
Internal
Service
11%
Interfund
Transfers
6.5%
Debt and
Capital
1%
$131.65 Million
| 11 CITY OF CLEARWATER | 11 CITY OF CLEARWATER
$0
$35
$70
$105
$140
General Fund History
Total General Fund Budget
CPI
| 12 CITY OF CLEARWATER | 12 CITY OF CLEARWATER
0
250
500
750
1,000
1,250
1,500
1,750
2,000 1,954.3 1,846.5 1,708.4 1,685.5 1,709,7 1,789.7
Full Time Equivalent Positions
(All Funds)
Other Funds General Fund
| 13 CITY OF CLEARWATER | 13 CITY OF CLEARWATER
Homesteaded Property
Save Our Homes Cap – 0.7%
2015 2016 Increase
Taxable
Value $100,000 $100,700 $700
City Taxes $515.50 $519.11 $3.61
| 14 CITY OF CLEARWATER | 14 CITY OF CLEARWATER
Millage Rate
FY2016/17
Clearwater
25%
School Board
35%
Pinellas County
30%
Other Agencies
10%
20.7213 mills
| 15 CITY OF CLEARWATER | 15 CITY OF CLEARWATER
Utility Rate Increases
Water & Sewer 3.75%
Solid Waste & Recycling 3.75%
Stormwater 1.25%
| 16 CITY OF CLEARWATER | 16 CITY OF CLEARWATER
Public Hearings
Thursday, Sept. 15 – 6 p.m.
Thursday, Sept. 29 – 6 p.m.
| 17 CITY OF CLEARWATER
Fiscal Year
2016/17
100 S. Myrtle Ave.
Clearwater, FL 33756
myclearwater.com
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGETS
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8946-16
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Office of Managment & Budget
Agenda Number: 3.3
SUBJECT/RECOMMENDATION:
Approve the City of Clearwater Annual Operating Budget for the 2016/17 fiscal year and pass
Ordinance 8946-16 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearings to adopt the
budget. The adoption of this ordinance and the related ordinances adopting the 2016/17
millage rate and the Capital Improvement Budget are an integral part of fulfilling these
requirements.
On June 30, 2016, the City Manager provided the City Council with a Preliminary Annual
Operating and Capital Improvement Budget that outlined estimates of revenues and
expenditures for the 2016/17 fiscal year. The City Manager presented the preliminary budget
at the City Council meeting on July 21, 2016, and at the August 4, 2016 Special Budget
Council meeting for Council discussion and citizen input.
At the Special Budget Council meeting on August 4, 2016, Council approved an increase in
the General Fund to provide increased funding for the Nagano program in fiscal year 2016/17.
On September 1, 2016, Council approved an amendment to the Pier 60 program to add
funding for two additional FTE’s. The fiscal year 2016/17 General Fund budget is being
increased for the full year funding of these additional positions. These are the only changes to
the Preliminary Operating Budget at this time.
Page 1 City of Clearwater Printed on 9/12/2016
Currently Approved Final
Proposed Change Ordinance
General General
GENERAL FUND Fund Fund
Balances Brought Forward 29,797,031 29,797,031
Budgeted Revenues
Ad Valorem Taxes 44,384,830 44,384,830
Utility Taxes 14,717,600 14,717,600
Local Option, Fuel & Other Taxes 7,100,400 7,100,400
Franchise Fees 10,280,100 10,280,100
Other Permits and Fees 2,372,250 2,372,250
Intergovernmental Revenue 23,043,960 11,000 (1)23,054,960
Charges for Services 15,902,040 86,000 (2)15,988,040
Judgments, Fines and Forfeits 950,400 950,400
Miscellaneous Revenues 1,986,180 1,986,180
Transfers In 9,161,770 9,161,770
Other Financing Sources 0 0
TOTAL BUDGETED REVENUES 129,899,530 97,000 129,996,530
TOTAL REVENUES, TRANSFERS, AND
BALANCES 159,696,561 159,793,561
Budgeted Expenditures
City Council 320,360 11,000 (3)331,360
City Manager's Office 993,950 993,950
City Attorney's Office 1,651,920 1,651,920
City Audit 216,330 216,330
CRA 395,140 395,140
Economic Development and Housing 1,706,650 1,706,650
Engineering 7,865,730 7,865,730
Finance 2,472,950 2,472,950
Fire 26,312,890 26,312,890
Human Resources 1,226,130 1,226,130
Library 7,219,940 7,219,940
Marine & Aviation 1,133,360 86,000 (4)1,219,360
Non-Departmental 6,600,840 6,600,840
Official Records and Legislative Services 1,060,210 1,060,210
Parks and Recreation 25,682,620 25,682,620
Planning and Development 5,627,690 5,627,690
Police 39,781,790 39,781,790
Public Communications 997,000 997,000
Public Utilities 286,030 286,030
TOTAL BUDGETED EXPENDITURES 131,551,530 97,000 131,648,530
Fund Balances/Reserves/Net Assets 28,145,031 28,145,031
TOTAL EXPENDITURES AND BALANCES 159,696,561 159,793,561
General Fund Operating Budget 2016/17
As Amended for Final Budget Ordinance for September 15, 2016 Public Hearing
(3) To recognize an increase $11,000 to fund the increased transfer to the Nagano program for fiscal year 2016/17 approved by the
City Council on August 4, 2016.
(4) To recognize an additional $86,000 in personnel expenditures to fund two additional FTE's in the 2016/17 budget, as approved
by the City Council on September 1, 2016.
(1) To recognize an increase of $11,000 to "local government 1/2 cent sales tax" revenue due to better estimates available. This
revenue increase is being made to offset the expenditure increase for the Nagano program (item 3 below).
(2) To recognize an increase of $86,000 to "concession souvenir" revenue due to better estimates available. This revenue increase
offsets the expenditure increase in Marine and Aviation - Pier 60 (item 4 below).
Page 1
FY 16/17 FY 16/17
Currently Proposed Final
Proposed Change Approved
FTEs Inc / (Dec)FTEs
TOTAL, GENERAL FUND 1069.6 2.0 (1)1071.6
TOTAL, UTILITY FUNDS 477.5 477.5
TOTAL, OTHER ENTERPRISE 67.9 67.9
TOTAL, INTERNAL SERVICES 156.6 156.6
TOTAL, SPECIAL PROGRAM 16.1 16.1
TOTAL, ALL FUNDS 1787.7 2.0 1789.7
FULL TIME EQUIVALENT SUMMARY OF POSITIONS
(1) To recognize two additional FTE's in the Pier 60 program as approved by the Council on September 1,
2016. This increase was approved as an amendment to the fiscal year 2015/16 budget, and is being shown
here to reflect the updated total FTE's for fiscal year 2016/17.
Page 2
Ordinance No. 8946-16
OPERATING BUDGET ORDINANCE
ORDINANCE NO. 8946-16
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30,
2017; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH
INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND
ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES
AND PROGRAMS AMONG THE DEPARTMENTS AND
ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2
OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to
carry on the City government for the fiscal year beginning October 1, 2016, and ending
September 30, 2017; and
WHEREAS, an estimate of the revenues to be received by the City during said period from
ad valorem taxes and other sources has been submitted to the City Council; and
WHEREAS, a general summary of the operating budget, and notice of the times and
places where copies of the budget message and operating budget are available for inspection by
the public, was published in a newspaper of general circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed budget;
and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City
Council conducted a public hearing in City Hall on September 15, 2016, upon said budget and tax
levy; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year
beginning October 1, 2016, and ending September 30, 2017, a copy of which is on file with the
City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which
is attached as Exhibit A, and a summary of which is attached as Exhibit B.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal
year, subject to the authority of the City Council to amend or change the budget as provided by
Section 2.519 of the Clearwater Code of Ordinances.
Section 3. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the service programs authorized by the
adoption of this budget.
Ordinance No. 8946-16
Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer
part or all of any unencumbered appropriation balance among programs within an operating fund,
provided such action does not result in the discontinuance of a program.
Section 5. It is the intent of the City Council that this budget, including amendments
thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes
set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the
fiscal year may be expended during the subsequent fiscal year for the purposes for which they
were appropriated and encumbered, and such expenditures shall be deemed to have been spent
out of the current budget allocation. It shall not be necessary to reappropriate additional funds in
the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the
end of the current fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2016.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
______________________________ ________________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Page 1
Special Special Local Housing Total
General Development Program Assistance Trust Governmental
GOVERNMENTAL FUNDS Fund Fund Fund Fund Funds
Balances Brought Forward 29,797,031 8,448,164 2,172,026 - 40,417,221
Budgeted Revenues
Ad Valorem Taxes 44,384,830 2,220,420 46,605,250
Utility Taxes 14,717,600 14,717,600
Local Option, Fuel & Other Taxes 7,100,400 11,977,550 19,077,950
Franchise Fees 10,280,100 10,280,100
Other Permits and Fees 2,372,250 2,372,250
Intergovernmental Revenue 23,054,960 667,630 983,540 24,706,130
Charges for Services 15,988,040 270,000 16,258,040
Judgments, Fines and Forfeits 950,400 950,400
Miscellaneous Revenues 1,986,180 575,000 50,000 2,611,180
Transfers In 9,161,770 132,230 9,294,000
Other Financing Sources 0 0
TOTAL BUDGETED REVENUES 129,996,530 15,042,970 849,860 983,540 146,872,900
TOTAL REVENUES, TRANSFERS, AND
BALANCES 159,793,561 23,491,134 3,021,886 983,540 187,290,121
Budgeted Expenditures
City Council 331,360 331,360
City Manager's Office 993,950 993,950
City Attorney's Office 1,651,920 1,651,920
City Audit 216,330 216,330
CRA Administration 395,140 395,140
Economic Development and Housing 1,706,650 1,706,650
Engineering 7,865,730 7,865,730
Finance 2,472,950 2,472,950
Fire 26,312,890 26,312,890
Human Resources 1,226,130 1,226,130
Library 7,219,940 7,219,940
Marine & Aviation 1,219,360 1,219,360
Non-Departmental 6,600,840 6,600,840
Official Records and Legislative Services 1,060,210 1,060,210
Parks and Recreation 25,682,620 25,682,620
Planning and Development 5,627,690 5,627,690
Police 39,781,790 30,000 39,811,790
Public Communications 997,000 997,000
Public Utilities 286,030 286,030
General Government Services 763,640 14,000 777,640
Economic Environment 685,860 983,540 1,669,400
Culture and Recreation 70,000 70,000
Transfers Out 16,830,480 530,000 17,360,480
TOTAL BUDGETED EXPENDITURES 131,648,530 17,594,120 1,329,860 983,540 151,556,050
Fund Balances/Reserves/Net Assets 28,145,031 5,897,014 1,692,026 - 35,734,071
TOTAL EXPENDITURES AND BALANCES 159,793,561 23,491,134 3,021,886 983,540 187,290,121
EXHIBIT A
CITY OF CLEARWATER
2016-17 BUDGET
Ordinance No. 8946-16
Page 2
Water Stormwater Solid Waste Total
& Sewer Utility & Recycling Gas Utility
UTILITY FUNDS Fund Fund Fund Fund Funds
Balances Brought Forward 36,984,779 31,854,211 33,872,183 43,143,338 145,854,511
Budgeted Revenues
Ad Valorem Taxes
Utility Taxes
Local Option, Fuel & Other Taxes
Franchise Fees
Other Permits and Fees 1,600 1,600
Intergovernmental Revenue
Charges for Services 76,596,950 17,715,120 23,300,000 43,261,840 160,873,910
Judgments, Fines and Forfeits 271,000 50,000 92,900 153,000 566,900
Miscellaneous Revenues 603,000 335,000 934,350 509,500 2,381,850
Transfers In 390,000 390,000
Other Financing Sources
TOTAL BUDGETED REVENUES 77,470,950 18,100,120 24,718,850 43,924,340 164,214,260
TOTAL REVENUES, TRANSFERS, AND
BALANCES 114,455,729 49,954,331 58,591,033 87,067,678 310,068,771
Budgeted Expenditures
Water & Sewer Fund
Public Utilities Administration 1,586,550 1,586,550
Wastewater Collection 10,632,980 10,632,980
Public Utilities Maintenance 4,646,290 4,646,290
WPC Plant Operations 19,603,910 19,603,910
WPC Laboratory Operations 1,613,290 1,613,290
WPC Industrial Pretreatment 955,760 955,760
Water Distribution 6,704,070 6,704,070
Water Supply 12,079,990 12,079,990
Reclaimed Water 2,487,730 2,487,730
Non-Departmental 13,774,160 13,774,160
Stormwater Fund
Stormwater Management 11,180,240 11,180,240
Stormwater Maintenance 6,473,420 6,473,420
Solid Waste & Recycling Fund
Administration 971,150 971,150
Solid Waste Collection 17,731,470 17,731,470
Solid Waste Transfer 1,668,990 1,668,990
Solid Waste Container Maintenance 882,670 882,670
Recycling Residential 1,365,860 1,365,860
Recycling Multi Family 473,490 473,490
Recycling Commercial 1,443,010 1,443,010
Gas Fund
Administration and Supply 22,051,990 22,051,990
Pinellas Gas Operations 7,694,220 7,694,220
Pasco Gas Operations 4,941,400 4,941,400
Gas Marketing and Sales 17,351,240 17,351,240
TOTAL BUDGETED EXPENDITURES 74,084,730 17,653,660 24,536,640 52,038,850 168,313,880
Fund Balances/Reserves/Net Assets 40,370,999 32,300,671 34,054,393 35,028,828 141,754,891
TOTAL EXPENDITURES AND BALANCES 114,455,729 49,954,331 58,591,033 87,067,678 310,068,771
EXHIBIT A
CITY OF CLEARWATER
2016-17 BUDGET
Ordinance No. 8946-16
Page 3
Clearwater Total
Harbor Other
Airpark Marine Marine Parking Enterprise
OTHER ENTERPRISE FUNDS Fund Fund Fund Fund Funds
Balances Brought Forward 463,336 1,099,704 1,157,641 10,396,072 13,116,753
Budgeted Revenues
Ad Valorem Taxes
Utility Taxes
Local Option, Fuel & Other Taxes
Franchise Fees
Other Permits and Fees
Intergovernmental Revenue 5,000 50,000 55,000
Charges for Services 14,000 4,429,230 726,490 5,686,610 10,856,330
Judgments, Fines and Forfeits 3,000 1,200 640,000 644,200
Miscellaneous Revenues 285,700 44,250 16,500 267,000 613,450
Transfers In
Other Financing Sources
TOTAL BUDGETED REVENUES 299,700 4,481,480 794,190 6,593,610 12,168,980
TOTAL REVENUES, TRANSFERS, AND
BALANCES 763,036 5,581,184 1,951,831 16,989,682 25,285,733
Budgeted Expenditures
Airpark Fund
Airpark Operations 249,330 249,330
Marine Fund
Marina Operations 4,223,510 4,223,510
Clearwater Harbor Marine Fund
Clearwater Harbor Marina Operations 643,770 643,770
Parking Fund
Parking System 3,748,320 3,748,320
Parking Enforcement 635,220 635,220
Beach Guard Operations 741,780 741,780
TOTAL BUDGETED EXPENDITURES 249,330 4,223,510 643,770 5,125,320 10,241,930
Fund Balances/Reserves/Net Assets 513,706 1,357,674 1,308,061 11,864,362 15,043,803
TOTAL EXPENDITURES AND BALANCES 763,036 5,581,184 1,951,831 16,989,682 25,285,733
EXHIBIT A
CITY OF CLEARWATER
2016-17 BUDGET
Ordinance No. 8946-16
Page 4
Administrative General Central
Service Service Garage Insurance
INTERNAL SERVICE FUNDS Fund Fund Fund Fund Total
Balances Brought Forward 9,008,333 2,311,085 7,132,763 23,527,185 41,979,366
Budgeted Revenues
Ad Valorem Taxes
Utility Taxes
Local Option, Fuel & Other Taxes
Franchise Fees
Other Permits and Fees
Intergovernmental Revenue
Charges for Services 10,720,360 4,864,560 16,570,810 24,463,590 56,619,320
Judgments, Fines and Forfeits
Miscellaneous Revenues 110,000 20,000 440,000 556,000 1,126,000
Transfers In
Other Financing Sources
TOTAL BUDGETED REVENUES 10,830,360 4,884,560 17,010,810 25,019,590 57,745,320
TOTAL REVENUES, TRANSFERS, AND
BALANCES 19,838,693 7,195,645 24,143,573 48,546,775 99,724,686
Budgeted Expenditures
Administrative Services Fund
Information Technology/Administration 389,700 389,700
Network Services 3,419,880 3,419,880
Software Applications 3,541,860 3,541,860
Telecommunications 647,360 647,360
Courier 155,050 155,050
Clearwater Customer Service 3,598,160 3,598,160
General Services Fund
Administration 509,470 509,470
Building and Maintenance 4,375,090 4,375,090
Garage Fund
Fleet Maintenance 15,804,300 15,804,300
Radio Communications 1,679,830 1,679,830
Central Insurance Fund
Risk Management 486,630 486,630
Employee Benefits 386,280 386,280
Employee Health Center 1,841,960 1,841,960
Non-Departmental 22,141,550 22,141,550
TOTAL BUDGETED EXPENDITURES 11,752,010 4,884,560 17,484,130 24,856,420 58,977,120
Fund Balances/Reserves/Net Assets 8,086,683 2,311,085 6,659,443 23,690,355 40,747,566
TOTAL EXPENDITURES AND BALANCES 19,838,693 7,195,645 24,143,573 48,546,775 99,724,686
EXHIBIT A
CITY OF CLEARWATER
2016-17 BUDGET
Ordinance No. 8946-16
Page 1
Total Total
Total Total Other Internal Total
Governmental Utility Enterprise Service All
ALL FUNDS Funds Funds Funds Funds Funds
Balances Brought Forward 40,417,221 145,854,511 13,116,753 41,979,366 241,367,851
Budgeted Revenues
Ad Valorem Taxes 46,605,250 46,605,250
Utility Taxes 14,717,600 14,717,600
Local Option, Fuel & Other Taxes 19,077,950 19,077,950
Franchise Fees 10,280,100 10,280,100
Other Permits and Fees 2,372,250 1,600 2,373,850
Intergovernmental Revenue 24,706,130 55,000 24,761,130
Charges for Services 16,258,040 160,873,910 10,856,330 56,619,320 244,607,600
Judgments, Fines and Forfeits 950,400 566,900 644,200 2,161,500
Miscellaneous Revenues 2,611,180 2,381,850 613,450 1,126,000 6,732,480
Transfers In 9,294,000 390,000 9,684,000
Other Financing Sources
TOTAL BUDGETED REVENUES 146,872,900 164,214,260 12,168,980 57,745,320 381,001,460
TOTAL REVENUES, TRANSFERS, AND
BALANCES 187,290,121 310,068,771 25,285,733 99,724,686 622,369,311
Budgeted Expenditures
City Council 331,360 331,360
City Manager's Office 993,950 993,950
City Attorney's Office 1,651,920 1,651,920
City Audit 216,330 216,330
CRA Administration 395,140 395,140
Economic Development and Housing 1,706,650 1,706,650
Engineering 7,865,730 7,865,730
Finance 2,472,950 2,472,950
Fire 26,312,890 26,312,890
Human Resources 1,226,130 1,226,130
Library 7,219,940 7,219,940
Marine & Aviation 1,219,360 1,219,360
Non-Departmental 6,600,840 6,600,840
Official Records and Legislative Services 1,060,210 1,060,210
Parks and Recreation 25,682,620 25,682,620
Planning and Development 5,627,690 5,627,690
Police 39,811,790 39,811,790
Public Communications 997,000 997,000
Public Services 286,030 286,030
General Government Services 777,640 777,640
Economic Environment 1,669,400 1,669,400
Culture and Recreation 70,000 70,000
Transfers Out 17,360,480 17,360,480
Water & Sewer Fund Expenditures
Public Utilities Administration 1,586,550 1,586,550
Wastewater Collection 10,632,980 10,632,980
Public Utilities Maintenance 4,646,290 4,646,290
WPC Plant Operations 19,603,910 19,603,910
WPC Laboratory Operations 1,613,290 1,613,290
WPC Industrial Pretreatment 955,760 955,760
Water Distribution 6,704,070 6,704,070
Water Supply 12,079,990 12,079,990
Reclaimed Water 2,487,730 2,487,730
Non-Departmental 13,774,160 13,774,160
Stormwater Fund
Stormwater Management 11,180,240 11,180,240
Stormwater Maintenance 6,473,420 6,473,420
EXHIBIT B
CITY OF CLEARWATER
2016-17 BUDGET
Ordinance No. 8946-16
Page 2
Total Total
Total Total Other Internal Total
Governmental Utility Enterprise Service All
ALL FUNDS Funds Funds Funds Funds Funds
Budgeted Expenditures
Solid Waste & Recycling Fund
Administration 971,150 971,150
Solid Waste Collection 17,731,470 17,731,470
Solid Waste Transfer 1,668,990 1,668,990
Solid Waste Container Maintenance 882,670 882,670
Recycling Residential 1,365,860 1,365,860
Recycling Multi Family 473,490 473,490
Recycling Commercial 1,443,010 1,443,010
Gas Fund
Administration and Supply 22,051,990 22,051,990
Pinellas Gas Operations 7,694,220 7,694,220
Pasco Gas Operations 4,941,400 4,941,400
Gas Marketing and Sales 17,351,240 17,351,240
Recycling Fund
Airpark Fund
Airpark Operations 249,330 249,330
Marine Fund
Marina Operations 4,223,510 4,223,510
Clearwater Harbor Marine Fund
Clearwater Harbor Marina Operations 643,770 643,770
Parking Fund
Parking System 3,748,320 3,748,320
Parking Enforcement 635,220 635,220
Beach Guard Operations 741,780 741,780
Administrative Services Fund
Information Technology/Administration 389,700 389,700
Network Services 3,419,880 3,419,880
Software Applications 3,541,860 3,541,860
Telecommunications 647,360 647,360
Courier 155,050 155,050
Clearwater Customer Service 3,598,160 3,598,160
General Services Fund
Administration 509,470 509,470
Building and Maintenance 4,375,090 4,375,090
Garage Fund
Fleet Maintenance 15,804,300 15,804,300
Radio Communications 1,679,830 1,679,830
Central Insurance Fund
Risk Management 486,630 486,630
Employee Benefits 386,280 386,280
Employee Health Center 1,841,960 1,841,960
Non-Departmental 22,141,550 22,141,550
TOTAL BUDGETED EXPENDITURES 151,556,050 168,313,880 10,241,930 58,977,120 389,088,980
Fund Balances/Reserves/Net Assets 35,734,071 141,754,891 15,043,803 40,747,566 233,280,331
TOTAL EXPENDITURES AND BALANCES 187,290,121 310,068,771 25,285,733 99,724,686 622,369,311
2016-17 BUDGET
EXHIBIT B
CITY OF CLEARWATER
Ordinance No. 8946-16
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8947-16
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Office of Managment & Budget
Agenda Number: 3.4
SUBJECT/RECOMMENDATION:
Adopt the Fiscal Year 2016/17 Annual Capital Improvement Budget and establish a six-year
plan for the Capital Improvement Program (CIP) and pass Ordinance 8947-16 on first reading.
SUMMARY:
In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearing to adopt the final
budget. The adoption of this ordinance and the related ordinances adopting the 2016/17
millage rate and operating budget are an integral part of fulfilling these requirements.
On June 30, 2016, the City Manager provided the City Council with a Preliminary Annual
Operating and Capital Improvement Budget that outlined estimates of revenues and
expenditures for the 2016/17 fiscal year. The City Manager presented the preliminary budget
at the City Council meeting on July 21, 2016, and at the August 4, 2016 Special Budget
Council Meeting for Council discussion and citizen input.
The total fiscal year 2016/17 Capital Improvement Fund budget presented here reflects an
increase of $680,000 from the preliminary budget. This increase is due to the inclusion of the
lease purchase funding in the Police Vehicles project (315-94238) for additional vehicles
related to the take home vehicle program which was mistakenly left out of the Capital
Improvement Fund in the preliminary budget. This change reflects an increase of $680,000
in fiscal year 2016/17 and $430,000 in fiscal year 2017/18 for a total increase to the six year
plan of $1,110,000. Although this was missed in the Capital Improvement Fund, it was
correctly included in the operating budget. The preliminary budget for the Police Department
operating budget includes estimated debt payments for these additional vehicles. This is the
only change to the Preliminary Capital Improvement budget at this time.
Page 1 City of Clearwater Printed on 9/12/2016
Ordinance No. 8947-16
CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO. 8947-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT
PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017;
APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT
PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE
CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT
ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE
CAPITAL IMPROVEMENTS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL
IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE
AND ANTICIPATED RESOURCES FOR THE PROJECTS
IDENTIFIED; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a proposed Six-Year Capital
Improvement Program, and has submitted an estimate of the amount of money
necessary to carry on said Capital Improvement Program for the fiscal year beginning
October 1, 2016, and ending September 30, 2017; and
WHEREAS, an estimate of the resources available and income to be received by
the City during said period from ad valorem taxes and other sources has been submitted
to the City Council; and
WHEREAS, a general summary of the Capital Improvement Budget, and notice of
the times and places when copies of the budget message and capital budget are
available for inspection by the public, was published in a newspaper of general
circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances,
the City Council conducted a public hearing in the City Hall upon said proposed budget on
September 15, 2016; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated
Budget for the fiscal year beginning October 1, 2016, and ending September 30, 2017, a
Ordinance No. 8947-16
copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the
capital improvement fund for the City of Clearwater, a copy of which is attached hereto as
Exhibit A.
Section 2. The Six-Year Capital Improvement Program and Budget, a summary of
which is attached hereto, marked Exhibit B, is approved in its present form, but prior to
the beginning of each fiscal year the City Council shall reevaluate priorities, hold public
hearings and formally adopt additions or corrections thereto.
Section 3. The budget as adopted shall stand and be the Capital Improvement
Program Budget of the City for said fiscal year, subject to the authority of the City Council
to amend or change the budget as provided by Section 2.519 of the Clearwater Code of
Ordinances.
Section 4. The City Manager is authorized and directed to issue such instructions
and directives that are necessary to achieve and accomplish the capital improvements
authorized by the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the
capital budget, provided such transfer does not result in changing the scope of any
project or the fund source included in the adopted capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be
invalid, the same shall not affect the validity of the ordinance as a whole, or any provision
thereof, other than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2016.
PASSED ON FIRST READING AS AMENDED _____________________
PASSED ON SECOND READING _____________________
AND ADOPTED
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_____________________________ ________________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Budgeted
Revenues
GENERAL SOURCES:2016/17
General Operating Revenue 7,309,890
Road Millage 2,220,420
Penny for Pinellas 12,770,060
Multi-Modal Impact Fees 190,000
Local Option Fuel Tax 1,650,000
Special Program Fund 530,000
Grants 180,000
Donations 100,000
SELF SUPPORTING FUNDS:
Marine Revenue 210,000
Clearwater Harbor Marina Fund 40,000
Airpark Revenue 35,000
Parking Revenue 631,000
Utility System:
Water Revenue 162,500
Sewer Revenue 7,093,850
Water Impact Fees 24,000
Sewer Impact Fees 12,460
Utility R & R 5,844,550
Stormwater Utility Revenue 6,180,430
Gas Revenue 17,100,000
Solid Waste Revenue 525,000
Recycling Revenue 100,000
INTERNAL SERVICE FUNDS:
Garage Revenue 546,800
General Services Fund 75,000
Administrative Services Revenue 1,585,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 1,092,840
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Parking 22,000
Lease Purchase - Gas 424,000
Lease Purchase - Water & Sewer 134,000
Bond Issues - Water & Sewer 4,631,700
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 7,440,600
Lease Purchase - Administrative Services 405,000
TOTAL ALL FUNDING SOURCES:$79,266,100
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17
Exhibit A
Ordinance No. 8947-16
Budgeted
Expenditures
FUNCTION:2016/17
Second Century Clearwater 3,652,000
Police Protection 980,000
Fire Protection 5,264,920
Major Street Maintenance 3,828,420
Sidewalk and Bike Trails 472,000
Intersections 535,000
Parking 611,000
Miscellaneous Engineering 635,000
Parks Development 7,077,940
Marine Facilities 635,000
Airpark Facilities 115,000
Libraries 373,850
Garage 8,051,400
Maintenance of Buildings 2,330,000
General Public City Building 522,800
Miscellaneous 2,420,000
Stormwater Utility 6,034,710
Gas System 17,524,000
Solid Waste & Recycling 625,000
Utilities Miscellaneous 196,950
Sewer System 17,295,110
Water System 86,000
TOTAL PROJECT EXPENDITURES $79,266,100
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17
Ordinance No. 8947-16
Function 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 Total
Second Century Clearwater 3,652,000 6,786,000 4,000,000 6,800,000 0 0 21,238,000
Police Protection 980,000 630,000 100,000 5,600,000 0 0 7,310,000
Fire Protection 5,264,920 3,275,470 4,778,060 1,391,340 2,195,710 1,340,500 18,246,000
Major Street Maintenance 3,828,420 3,815,170 3,815,170 3,819,170 3,512,170 3,512,170 22,302,270
Sidewalk and Bike Trails 472,000 472,000 472,000 473,250 0 0 1,889,250
Intersections 535,000 431,990 315,410 315,400 315,390 315,390 2,228,580
Parking 611,000 10,392,000 382,500 384,000 384,000 384,000 12,537,500
Miscellaneous Engineering 635,000 45,000 45,000 2,470,000 45,000 45,000 3,285,000
Parks Development 7,077,940 5,169,840 3,640,000 2,340,000 7,885,000 7,485,000 33,597,780
Marine Facilities 635,000 540,000 525,000 535,000 535,000 535,000 3,305,000
Airpark Facilities 115,000 115,000 1,215,000 715,000 3,815,000 515,000 6,490,000
Libraries 373,850 242,500 292,500 70,000 70,000 70,000 1,118,850
Garage 8,051,400 6,717,620 6,850,450 6,985,960 7,024,200 7,165,200 42,794,830
Maintenance of Buildings 2,330,000 1,998,000 1,515,000 1,240,000 605,000 1,140,000 8,828,000
General Public City Building 522,800 4,646,630 985,650 10,289,100 0 135,730 16,579,910
Miscellaneous 2,420,000 4,810,000 1,765,000 1,765,000 1,905,000 1,505,000 14,170,000
Stormwater Utility 6,034,710 5,290,010 6,970,730 6,066,170 7,511,530 9,382,940 41,256,090
Gas System 17,524,000 11,900,000 4,600,000 4,600,000 4,600,000 4,600,000 47,824,000
Solid Waste & Recycling 625,000 2,125,000 625,000 625,000 625,000 625,000 5,250,000
Utilities Miscellaneous 196,950 200,000 70,000 0 25,000 0 491,950
Sewer System 17,295,110 33,416,970 19,655,720 15,145,540 8,486,500 12,602,470 106,602,310
Water System 86,000 12,019,000 24,696,020 6,685,070 6,520,000 3,435,000 53,441,090
79,266,100 115,038,200 87,314,210 78,315,000 56,059,500 54,793,400 470,786,410
Exhibit B
Schedule of Planned Expenditures
CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION
FY 2016-2017 THROUGH FY 2021-2022 CAPITAL IMPROVEMENT FUND
CITY OF CLEARWATER
Ordinance No. 8947-16
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2801
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Office of Managment & Budget
Agenda Number: 3.5
SUBJECT/RECOMMENDATION:
Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2016/17
through 2019/20.
SUMMARY:
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance established
the requirement for a special hearing prior to adoption of the capital improvement budget to
discuss the use of Penny for Pinellas tax, and at any time in which there is any proposed
change to the Penny for Pinellas project funding of $500,000 or more.
Changes to Penny for Pinellas projects that meet this criteria in the proposed 2016/17 capital
improvement budget and six-year plan include the following:
·City Emergency Operations (EOC) and Disaster Recovery Facility Expansion -
This project has been established in the amount of $3,360,000. The funding will
provide for the creation of an EOC for mission critical operations at the existing
training facility. The build out will provide for a new CAT -5 data center,
emergency call center and communications studio to support mission critical
City operations during emergency or disaster conditions.
·Crest Lake Park Improvements - This project has been established in the
amount of $1,600,000, to provide for sidewalk/path improvements; park
amenities for example water fountains, benches and bike rack; restrooms;
additional parking and landscaping improvements. This funding has been
reallocated from the Neighborhood Parks Renovations project.
·Fire Ladder Truck - This project has been established in the amount of
$1,155,820 to provide for the purchase and equipping of a replacement aerial
unit for one of the three (3) existing Pierce Aerial vehicles.
·Fire Boat - Marine 44 - This project has been established in the amount of
$650,000 to provide funds needed for the replacement of the Fire Department ’s
Marine 44.
·Police Vehicles - The total project funding for the replacement of Police
Vehicles has been increased from $100,000 to $700,000. This represents an
additional $200,000 in funding for fiscal year 2017 and 2018 to assist in the
purchase of additional vehicles for the assigned vehicle program, and adds
$100,000 to fund vehicle replacements in 2019 and 2020.
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2801
·Long Center Parking Improvements - This project has been established in the
amount of $550,000 to provide funding for parking improvements. This funding
has been reallocated from the Neighborhood Parks Renovation project.
·Ed Wright Park Renovations - This project has been established in the amount
of $490,000 to provide for the renovations to include a new design to allow for
more efficient use of the space for parking, picnic areas, and restrooms. This
funding has been reallocated from the Neighborhood Parks Renovation project.
·Woodgate Park Renovation - This project has been established in the amount
of $450,000 to provide for improved parking facilities, three new basketball
courts, and renovation to existing restrooms. This funding has been reallocated
from the Neighborhood Parks Renovation project.
·Del Oro Park Renovations - This project has been established in the amount of
$450,000 to provide for new tennis courts; a refurbished playground area; and
improvements to existing parking, sidewalks and shelters. This funding has
been reallocated from the Neighborhood Parks Renovation project.
·North East Coachman Park Renovations - This project has been established in
the amount of $300,000 to provide for the renovation including the construction
of a parking lot and improvement to the disc golf course. This funding has been
reallocated from the Neighborhood Parks Renovation project.
·Morningside Recreation Center Replacement - This project funding has been
increased $250,000 for a new total of $2,830,000. The additional funding will
provide for the replacement of the swimming pool filtration and pumping
system.
·Neighborhood Parks Renovations - This project was reduced by $3,840,000
with the funding being reallocated to Crest Lake Park Improvement project in
the amount of $1,600,000; Long Center Parking Improvements in the amount
of $550,000; Ed Wright Park Renovations in the amount of $490,000;
Woodgate Park Renovation in the amount of $450,000; Del Oro Park
Renovations in the amount of $450,000; North East Coachman Park
Renovations in the amount of $300,000.
Page 2 City of Clearwater Printed on 9/12/2016
CITY OF CLEARWATER
NOTICE OF PUBLIC HEARING
PENNY FOR PINELLAS PROJECTS
CITY COUNCIL MEETING
Thursday, September 15, 2016
6:00 p.m.
A public hearing will be held by the City of Clearwater, in City Council Chambers, in City Hall, 3rd
floor, 112 South Osceola Avenue, Clearwater, Florida, regarding the Penny for Pinellas project list for
fiscal years 2016/17 through 2019/20 totaling $42,848,066 to fund capital projects under the Penny for
Pinellas Plan.
Significant changes to the plan include:
City Emergency Operations (EOC) and Disaster Recovery Facility Expansion – This
project has been established in the amount of $3,360,000. The funding will provide for
the creation of an EOC for mission critical operations at the existing training facility. The
build out will provide for a new CAT-5 data center, emergency call center and
communications studio to support mission critical City operations during emergency or
disaster conditions.
Crest Lake Park Improvements – This project has been established in the amount of
$1,600,000, to provide for sidewalk/path improvements; park amenities for example
water fountains, benches and bike rack; restrooms; additional parking and landscaping
improvements. This funding has been reallocated from the Neighborhood Parks
Renovations project.
Fire Ladder Truck – This project has been established in the amount of $1,155,820 to
provide for the purchase and equipping of a replacement aerial unit for one of the three
(3) existing Pierce Aerial vehicles.
Fire Boat – Marine 44 – This project has been established in the amount of $650,000 to
provide funds needed for the replacement of the Fire Department’s Marine 44.
Police Vehicles – The total project funding for the replacement of Police Vehicles has
been increased from $100,000 to $700,000. This represents an additional $200,000 in
funding for fiscal year 2017 and 2018 to assist in the purchase of additional vehicles for
the assigned vehicle program, and adds $100,000 to fund vehicle replacements in 2019
and 2020.
Long Center Parking Improvements – This project has been established in the amount of
$550,000 to provide funding for parking improvements. This funding has been
reallocated from the Neighborhood Parks Renovation project.
Ed Wright Park Renovations – This project has been established in the amount of
$490,000 to provide for the renovations to include a new design to allow for more
efficient use of the space for parking, picnic areas, and restrooms. This funding has been
reallocated from the Neighborhood Parks Renovation project.
Woodgate Park Renovation – This project has been established in the amount of
$450,000 to provide for improved parking facilities, three new basketball courts, and
renovation to existing restrooms. This funding has been reallocated from the
Neighborhood Parks Renovation project.
Del Oro Park Renovations – This project has been established in the amount of $450,000
to provide for new tennis courts; a refurbished playground area; and improvements to
existing parking, sidewalks and shelters. This funding has been reallocated from the
Neighborhood Parks Renovation project.
North East Coachman Park Renovations – This project has been established in the
amount of $300,000 to provide for the renovation including the construction of a parking
lot and improvement to the disc golf course. This funding has been reallocated from the
Neighborhood Parks Renovation project.
Morningside Recreation Center Replacement – This project funding has been increased
$250,000 for a new total of $2,830,000. The additional funding will provide for the
replacement of the swimming pool filtration and pumping system.
Neighborhood Parks Renovations – This project was reduced by $3,840,000 with the
funding being reallocated to Crest Lake Park Improvement project in the amount of
$1,600,000; Long Center Parking Improvements in the amount of $550,000; Ed Wright
Park Renovations in the amount of $490,000; Woodgate Park Renovation in the amount
of $450,000; Del Oro Park Renovations in the amount of $450,000; North East
Coachman Park Renovations in the amount of $300,000.
Interested parties may appear and be heard at the hearing or file written notice of approval or objection
with the City Clerk prior to the hearing. Any person who decides to appeal any decision made by the
Council, with respect to any matter considered at such hearing, will need a record of the proceedings and,
for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based per Florida Statute 286.0105.
All individuals speaking on public hearing items will be sworn in.
Rosemarie Call, CMC City of Clearwater
City Clerk P.O. Box 4748, Clearwater, FL 33758-4748
A COPY OF THIS AD IN LARGE PRINT IS AVAILABLE IN THE OFFICIAL RECORDS &
LEGISLATIVE SERVICES DEPARTMENT. ANY PERSON WITH A DISABILITY
REQUIRING REASONABLE ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS
MEETING SHOULD CALL THE OFFICIAL RECORDS & LEGISLATIVE SERVICES
DEPARTMENT WITH THEIR REQUEST AT (727) 562-4090.
Penny III Total Penny III
Approved Proposed Amended Total
Projects Changes Projects 2016/17 2017/18 2018/19 2019/20 Approved
Beginning Balance:8,326,445 6,576,625 8,675,896 11,274,948 8,326,445
10,442,200 10,703,255 10,970,836 4,231,940 36,348,231
Gulf Boulevard Reimbursement 1,341,676 1,341,676 1,341,676 4,025,028
20,110,321 18,621,556 20,988,408 15,506,888 48,699,704
High Priority
Downtown Intermodal Facility 2,425,000 2,425,000 2,425,000 2,425,000
300,000
Police Vehicles 100,000 600,000 700,000 100,000 200,000 100,000 100,000 700,000
Lakeview Fire Station 4,198,460 4,198,460 400,000 3,798,460 4,198,460
Clearwater Beach Fire Station 3,905,560 3,905,560 3,905,560 3,905,560
Fire Boat - Marine 44 650,000 650,000 650,000 650,000
Fire Ladder Truck 1,155,820 1,155,820 1,155,820 1,155,820
Emergency Operations & Disaster Recovery Facility 3,360,000 3,360,000 360,000 3,000,000 3,360,000
600,000
New AC System/Chiller - Police and MSB 1,750,000 1,750,000 500,000 200,000 1,300,000 450,000 1,750,000
Airpark - Replace Hangar C 240,000 240,000 240,000 240,000
Medium Priority
City-wide Seawall Replacement 600,000 600,000 150,000 150,000 150,000 150,000 600,000
Traffic Calming 680,000 680,000 170,000 170,000 170,000 170,000 680,000
Bridge Maintenance & Improvements 536,000 536,000 133,000 133,000 133,000 137,000 536,000
Coachman Park Redevelopment 5,000,000 5,000,000 5,000,000 5,000,000
New Sidewalk Construction 1,889,250 1,889,250 472,000 472,000 472,000 473,250 1,889,250
Low Priority
Downtown Streetscaping 6,000,000 6,000,000 2,000,000 2,000,000 2,000,000 6,000,000
Youth Sports Fields Renovations 114,840 114,840 114,840 114,840
260,000
Neighborhood Parks Renovations 4,100,000 (3,840,000) 260,000 850,000 1,250,000 1,250,000 750,000 260,000
Sid Lickton Batting Tunnels 50,000 50,000 50,000 50,000
Crest Lake Park Improvements 1,600,000 1,600,000 850,000 750,000 1,600,000
Frank Tack Park Parking Lot 399,500 399,500 399,500 399,500
Bicycle Paths-Bridges 1,500,000 1,500,000 750,000 750,000 1,500,000
2,830,000
Morningside Recreation Center 2,580,000 250,000 2,830,000 2,580,000 2,830,000
Woodgate Park Renovations 450,000 450,000 450,000 450,000
Del Oro Park Renovations 450,000 450,000 450,000 450,000
Long Center Parking Improvements 550,000 550,000 550,000 550,000
Ed Wright Park Renovations 490,000 490,000 490,000 490,000
North East Coachman Park Renovations 300,000 300,000 300,000 300,000
Undesignated Future Penny Projects 4,170,000 (4,170,000) - 4,170,000 -
Total Penny III Projects 40,238,610 42,084,430
Interfund Transfer/Debt Costs
First Station #45 - Principal 748,663 748,663 748,663 748,663
First Station #45 - Interest 14,973 14,973 14,973 14,973
41,002,246 1,845,820 42,848,066 13,533,696 9,945,660 9,713,460 9,655,250 42,848,066
6,576,625 8,675,896 11,274,948 5,851,638 5,851,638
Planned Project Expenditures
Estimated Available Balance
Estimated Revenue
Penny for Pinellas - Funding Changes for September 2016 Public Hearing
Fiscal Years 2016/17 - 2019/20
Penny III Proceeds
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2747
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Endorse the Housing First and Coordinated Entry System being implemented by the Pinellas
County Homeless Leadership Board, Inc. and adopt Resolution 16-18.
SUMMARY:
The Pinellas County Homeless Leadership Board, Inc. (HLB) is the designated Continuum of
Care (CoC) for Pinellas County through the Department of Housing and Urban Development
(HUD). The HLB is committed to developing a homeless services system that ensures that
homelessness among Pinellas County citizens is rare, brief, and nonrecurring.
HUD has established a commitment to the Housing First philosophy, which under federal law
is an approach to homeless assistance that prioritizes rapid placement and stabilization in
permanent housing and does not have service participation requirements or preconditions,
such as sobriety or a minimum income threshold. This philosophy includes the following
components: 1) removing barriers to entry; 2) establishing a coordinated entry system; 3)
practicing client-centered service delivery; 4) prioritizing households most in need; and 5)
ensuring inclusive decision making.
The HLB has requested the City of Clearwater adopt a Resolution endorsing the HLB Housing
First and Coordinated Entry System.
“Implementing Housing First,” a White Paper written by Community Development Manager
Gabe Parra, provides additional information regarding the local implementation of this
philosophy.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 9/12/2016
Implementing Housing First White Paper
September, 2016
Prepared by Gabe Parra, Community Development Manager
Economic Development and Housing Department
City of Clearwater, Florida
2
Contents
Executive Summary ....................................................................................................................................... 3
Background ................................................................................................................................................... 4
Challenges and Opportunities ....................................................................................................................... 5
Conclusion ..................................................................................................................................................... 6
Recommendation .......................................................................................................................................... 7
Bibliography and Research Sources ............................................................................................................ 12
3
Executive Summary
The Housing First philosophy, adopted by the US Department of Housing and Urban Development
(HUD), is an approach to quickly and successfully connect homeless individuals and families to
permanent housing without preconditions or barriers to entry. Housing First is also endorsed by the
United States Interagency Council on Homelessness (USICH) as a "best practice" for governments and
service agencies in their fight to end chronic homelessness in America.
The Homeless Leadership Board of Pinellas County, Inc. (HLB) is the governing body of the Pinellas
County Continuum of Care (CoC) and is recognized by HUD as the decision-making body. As the lead
agency in Pinellas County, the HLB has been designated to manage homeless housing projects funded by
HUD.
On March 4, 2016, the Board of Directors of the HLB, comprised of local government officials, direct
service providers, faith-based leaders, and a formerly homeless member, unanimously passed a
resolution to require all homeless housing projects funded through HUD to practice a Housing First
model, effective immediately.
On April 1, 2016, the Board of Directors amended this resolution to encourage all housing projects
throughout Pinellas County, regardless of their funding source, to implement a Housing First model by
April 1, 2019.
Housing First is a best practice model implemented throughout the country and is based on the
fundamental principle that housing is a basic human right, and as such, should not be subject to
preconditions. However, implementation of Housing First is not without challenges.
According to the 2016 Point in Time Count Survey, a national and annual one-day count of homeless
persons in local communities, there are approximately 2,777 homeless individuals and families living on
the streets on any given night in Pinellas County. While this is a reduction in the number of homeless
persons in our community, the challenge to end chronic homelessness is far from over.
Through the city manager’s Homeless Initiative, the city currently provides funds to HEP (Homeless
Empowerment Program), Pinellas Hope, RCS (Religious Community Services), Pinellas County Safe
Harbor, and The Salvation Army of Upper Pinellas. Funding requirements of each agency include a
report of the number and percentage of individuals and families that transitioned from the shelter to
permanent housing. Additionally, the city provides funds to HLB for administrative support of the CoC.
4
Previous, current and budgeted funds for each agency are as follows:
Agency FY13-14 FY14-15 FY15-16 FY16-17 *
HEP $ 50,000 $ 100,000 $ 60,000 $ 60,000
HLB $ 25,000 $ 27,500 $ 25,000 $ 25,000
Pinellas Hope $ 25,000 $ 25,000 $ 25,000 $ 25,000
RCS $ 25,000 $ 25,000 $ 25,000 $ 25,000
Pinellas Safe Harbor $ 100,000 $ 100,000 $ 100,000 $ 100,000
Salvation Army $ 25,000 $ 19,500 $ 10,000 $ 10,000
Program Expenses $ -0- $ 3,000 $ 5,000 $ 5,000
TOTAL 250,000 $ 300,000 $ 250,000 $ 250,000
* Proposed budget
Applicants for HUD’s Notice of Funding Availability (NOFA) for the Fiscal Year 2016 are required to
comply with The CoC (Continuum of Care) Program designed to promote a community-wide
commitment to the goal of ending homelessness, to quickly re-house homeless individuals, families,
persons fleeing domestic violence, and youth, while minimizing the trauma and dislocation caused by
homelessness.
Housing First, which is distinct and separate from Rapid Re-Housing, is a relatively recent innovation in
human service programs and social policy regarding treatment of the homeless and is an alternative to a
system of emergency shelter/transitional housing progressions.
Rather than moving homeless individuals through different "levels" of housing, whereby each level
moves them closer to independent housing (e.g: from the streets to a public shelter, and from a public
shelter to a transitional housing program, and from transitional housing program to one’s own
independent apartment in the community), Housing First moves the homeless individual or household
immediately from the streets or homeless shelters into independent housing. Thus, the Housing First
model is philosophically in contrast to models that require the homeless to meet certain thresholds such
as drug-free and commitment to and/or participation in treatment in exchange for housing.
Housing First, supported by the United States Department of Housing and Urban Development (HUD),
will not only provide housing; the model, used by nonprofit agencies throughout America, also will
provide wraparound case management services to the tenants. This case management provides stability
for homeless individuals, which increases their success. It allows for accountability and promotes self-
sufficiency.
Background
The Housing First model gained footage in two key markets: In 1988, PATH Beyond Shelter was
launched by Tanya Tull in Los Angeles, California, in response to a sharp increase in the number of
homeless families with children. The agency's programs in Los Angeles County serve as a laboratory for
the development of cutting-edge methodologies to help guide the development of both social policy
and service delivery mechanisms nationwide.
5
Beyond Shelter, Inc. has been the national leader in the
development and promotion of "housing first" strategies to re-
house families experiencing homelessness.
Pathways to Housing was founded by Dr. Sam Tsemberis in 1992
and is widely credited as being the originator of the revolutionary
“Housing First” model of addressing homelessness among people
with psychiatric disabilities.
Pathways to Housing has achieved remarkable success in housing
retention for its target population. In one federally funded longitudinal random assignment study, 80%
of the participants assigned to Pathways to Housing were in stable housing after 12 months compared
to 24% for the three-step Continuum of Care programs. Pathways to Housing serves approximately 700
individuals living in supported scattered-site apartments throughout New York City; Westchester
County, New York; the District of Columbia, Burlington, Vermont and Philadelphia.
Additionally, Housing First programs currently operate throughout the United States in cities such as
New Orleans, Louisiana; Plattsburgh, New York; Anchorage, Alaska; Minneapolis, Minnesota; New York
City, New York; District of Columbia; Denver, Colorado; San Francisco, California; Atlanta, Georgia;
Chicago, Illinois; Quincy, Massachusetts; Philadelphia, Pennsylvania; Salt Lake City, Utah; Seattle,
Washington; Los Angeles; Austin, Texas; and Cleveland, Ohio among many others.
Since 2005, Utah has reduced the number of people living on the streets by almost 75% by giving them
access to permanent housing, no strings attached, according to Utah's 2014 homelessness report.
In 2015, largely due to increases in their unsheltered homeless population, three communities,
Seattle/King County, WA, Portland, OR, and the State of Hawaii officially declared a homelessness state
of emergency; Los Angeles has also stated its intent to declare.
Challenges and Opportunities
An integral part of the Housing First model is the implementation of a centralized or coordinated
assessment system that provides an initial, comprehensive assessment of the needs of individuals and
families for housing and services and includes a
comprehensive and standardized assessment tool like the
VI- SPDAT.
A group from the HLB Providers Council is diligently working
to finish the Coordinated Entry which is the foundation to
start the implementation of the Housing First Model. The
required due date on the resolution is April 1, 2019.
To better understand VI-SPDAT, compare homelessness in
our community to a mass casualty event that sends many
The VI-SPDAT is the result of a
combination of two tools – the
Vulnerability Index (VI) survey
created by Community Solutions for
use in street outreach, which helps
to determine the chronicity and
medical vulnerability of homeless
persons, and the Service
Prioritization Decision Assistance
Tool (SPDAT).
HUD's Chronically Homeless
Definition: An unaccompanied
homeless individual with a
disabling condition, who has
either been continuously
homeless for a year or more
or has had at least four (4)
episodes of homelessness in
the past three (3) years.
6
people to the hospital emergency department: There will be some serious injuries that require
immediate intervention, while others may be able to wait to be treated, and some injuries may not need
medical attention at all.
The emergency department staff will need to identify whom to treat first and why, based upon the best
available evidence.
A triage tool like the VI-SPDAT allows homeless service providers to similarly assess and prioritize the
universe of people who are homeless in the community and identify who to treat first based on the
acuity of their needs.
Recently, representatives of each of the agencies currently receiving funds from the city of Clearwater
services met with Gabe Parra, Community Development Manager – Economic Development and
Housing Department.
The following is a summary of the challenges expressed:
• Pinellas County does not yet have the infrastructure, including Coordinated Entry System and
Housing Navigators (a properly trained and qualified person capable of finding and coordinating
access to suitable housing) to fully implement the plan immediately or in the near short term.
• Information currently gathered by each agency may be different. Intake and assessment training
will be necessary. Confidentiality and security of information obtained must be secured and
access limited.
• Without the necessary tools and staff ready to undertake the task of finding suitable housing
arrangements, service providers will find it very difficult to meet the 30-day period to place
individuals and or families in new permanent living quarters.
• The lowering of barriers to entry poses a potential risk – particularly for those agencies who
provide shelter and other services to families with children.
• The availability of Permanent Supportive Housing is currently limited and unable to meet the
needs. Developing a database of available suitable permanent homes is a challenge.
• Current models of support within agencies may require change including case management and
term length of monitoring. Such changes may require additional trained and qualified staff. With
limited funding, agencies may experience significant challenges, particularly during transitional
changes.
Importantly, each agency expressed support of Housing First and is committed to its full and proper
implementation.
Conclusion
According to the United States Interagency Council on Homelessness, Housing First is identified as a core
strategy for ending homelessness and has become widely adopted by national and community-based
organizations as a best practice for solving homelessness.
7
Without clinical prerequisites like completion of a course of treatment or evidence of sobriety and with
a low-threshold for entry, Housing First yields higher housing retention rates, lower returns to
homelessness, and significant reductions in the use of crisis service and institutions.
While there are critics who argue that the model rewards bad behavior, the radically simple approach
has, according to advocates, been incredibly effective with those who are most chronically homeless.
Current homeless services operate from a “housing-ready” model, known to be costly and inefficient.
This type of model keeps people in emergency and transitional shelters for long periods of time (or
worse, on the street) while people attempt to prove they are ready for stable housing. By implementing
Housing First, homeless clients are given the basic need of stable housing first and then, needed services
are wrapped around them.
Without fundamentally restructuring the homeless services system through Housing First and
Coordinated Entry, Pinellas County risks continuing to see the concerns we have for years in these
populations – a “revolving door” of people moving from emergency shelters, back to the streets, and
back to emergency shelters (or jail/hospitals), with no real progress toward self-sufficiency.
Housing First as a policy is not enough to develop a more robust, cost-efficient, housing-focused system.
There must also be adequate dollars, support, and accountability for organizations to implement
Housing First. Local funders can greatly aid in helping develop this Housing First system.
Research consistently shows that Housing First models can dramatically reduce the number of street
homeless and those in emergency shelter, while also reducing the cost to taxpayers over time.
The city of Clearwater has already embedded in the funding commitment letters a clause to submit
quarterly reports indicating the number and percentage of families that graduated from the shelter to
permanent housing and the number of homeless individuals who have graduated from a program (from
overnight to emergency, from emergency to transitional, and from transitional to permanent). The
agencies are also required to include in the quarterly reports additional information for the preceding
three months of each quarter (see attached sample letter).
Recommendation
By endorsing the Pinellas County Homeless Leadership Board (HLB) Housing First and Coordinated Entry
System, the city of Clearwater will be a part of the flagship effort to positively change the outcome of a
situation that if left unchanged will carry severe consequences affecting our Work, Live and Play
standard of living.
Staff recommendation is to adopt the Resolution and to keep proposed budget funding support to the
agencies that are the front-runners in the fight to end chronic homelessness.
8
SAMPLE
9
10
RESOLUTION
RESOLUTION OF THE PINELLAS COUNTY HOMELESS LEADERSHIP BOARD
ENDORSING HOUSING FIRST AND THE COORDINATED ENTRY SYSTEM
WHEREAS, the Pinellas County Homeless Leadership Board, Inc. has an
interest in improving the quality of life of all homeless citizens in Pinellas County; and
WHEREAS, the Pinellas County Homeless Leadership Board, Inc. agrees that
housing is a basic human right; and
WHEREAS, the Pinellas County Homeless Leadership Board, Inc. is committed
to developing a homeless services system which ensures that homelessness among
Pinellas County citizens is rare, brief, and nonrecurring; and
WHEREAS, the Pinellas County Homeless Leadership Board, Inc. is the
designated Continuum of Care (CoC) for Pinellas County through the Department of
Housing and Urban Development (HUD); and
WHEREAS, HUD established a commitment to Housing First, defined in
Notice of Funding Availability for the 2015 Continuum of Care Program Competition
FR-5900-N-25, as “an approach to homeless assistance that prioritizes rapid placement
and stabilization in permanent housing and does not have service participation
requirements or preconditions such as sobriety or a minimum income threshold” and
includes the minimum components: 1) removing barriers to entry; 2) establishing a
coordinated entry system; 3) practicing client-centered service delivery; 4) prioritizing
households most in need; and 5) ensuring inclusive decision-making.
WHEREAS, HUD established a requirement for each CoC to implement a
Coordinated Entry System as outlined in CoC Program Interim Rule 24 CFR 578.7(a)(8);
and
WHEREAS, the Pinellas County Homeless Leadership Board, Inc. is developing
a Coordinated Entry System for full implementation in FY 2016 in order to effectively
assess and prioritize housing needs and mitigate recurrences of homelessness; and
11
WHEREAS, on June 22, 2010, the United States Interagency Council on Homelessness
released the nation’s first comprehensive strategy for ending chronic homelessness entitled
Opening Doors: Federal Strategic Plan to Prevent and End Homelessness, which endorsed
Housing First as a best practice.
NOW, THEREFORE, BE I T RESOLVED BY THE BOARD OF DIRECTORS OF THE
HOMELESS LEADERSHIP BOARD:
Section 1.
The Pinellas County Hom eless Leadership Board, Inc. endorses the best
practice model of Housing First and believes it will greatly assist in the goal of making
homelessness rare, brief, and nonrecurring for Pinellas County citizens.
Section 2.
The Pinellas County Homeless Leadership Board, Inc. calls on all CoC-
funded entities to implement a Housing First philosophy in their housing programs.
Section 3.
The Pinellas County Homeless Leadership Board, Inc. requires the full
participation of all CoC-funded entities in the Coordinated Entry System.
Section 4.
The Pinellas County Homeless Leadership Board, Inc. encourages all non-
CoC housing programs within Pinellas County to adopt the Housing First philosophy and fully
participate in the Coordinated Entry System by April 1, 2019.
Section 5
. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED ON THIS DAY OF MARCH 2016.
Michael J. Raposa, Chair
Pinellas County Hom eless Leadership Board
ATTEST:
Virginia Rowell, Secretary
Pinellas County Hom eless Leadership Board
12
Bibliography and Research Sources
http://www.pinellashomeless.org/
HLB – Christine Durrance - MPA | Performance Improvement Manager
http://www.motherjones.com/politics/2015/02/housing-first-solution-to-homelessness-utah
https://www.usich.gov/
http://www.endhomelessness.org/library/entry/beyond-shelter-los-angeles-ca
https://www.hudexchange.info/resources/documents/FY-2016-CoC-Program-NOFA.pdf
http://www.endhomelessness.org/library/entry/homelessness-a-state-of-emergency-do-local-
decisions-have-national-implicat
http://www.endhomelessness.org/page/-/files/2016-04-
26%20Housing%20First%20Fact%20Sheet.pdf
http://www.latimes.com/nation/
https://www.hudexchange.info/resources/documents/Housing-First-Permanent-Supportive-
Housing-Brief.pdf
https://en.wikipedia.org/wiki/Housing_First
https://en.wikipedia.org/wiki/Pathways_to_Housing
Resolution No. 16-18
RESOLUTION NO.16-18
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, ENDORSING THE “HOUSING FIRST AND
COORDINATED ENTRY SYSTEM”; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Pinellas County Homeless Leadership Board, Inc.(HLB)is
committed to developing a homeless services system that ensures that homelessness
among Pinellas County citizens is rare, brief, and nonrecurring; and
WHEREAS, the HLBis the designated Continuum of Care (CoC) for Pinellas
County through the Department of Housing and Urban Development (HUD); and
WHEREAS, HUD has established a commitment to the “Housing First”
philosophy, which under federal law is an approach to homeless assistance that
prioritizes rapid placement and stabilization in permanent housing and does not have
serviceparticipation requirements or preconditions such as sobriety or a minimum
income threshold and includes the minimum components: 1) removing barriers to entry;
2) establishing a coordinated entry system; 3) practicing client-centered service
delivery; 4) prioritizing households most in need; and 5) ensuring inclusive decision
making; and
WHEREAS,HUD has established a requirement for each CoC to implement a
Coordinated Entry System; and
WHEREAS,theHLB is developing a Coordinated Entry System for full
implementation in FY 2016 in order to effectively assess and prioritize housing needs
and mitigate recurrences of homelessness; and
WHEREAS, on June 22, 2010, the United States Interagency Council on
Homelessness released the nation’s first comprehensive strategy for ending chronic
homelessness entitled Opening Doors: Federal Strategic Plan to Prevent and End
Homelessness, which endorsed Housing First as a best practice; and
WHEREAS, on March 4, 2016, the Homeless Leadership Board of the HLB
passed a Resolution to encourage all homeless housing projects funded through HUD
to practice a Housing First model by April 2019; and
WHEREAS, the HLBhas requested that the City Council for the City of
Clearwater adopt a Resolution endorsing the HLB “Housing First andCoordinated Entry
System”; now, therefore,
Resolution No.16-182
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1.The City Council for theCity of Clearwater, Florida hereby
endorses the“Housing First and Coordinated Entry System”being implemented by the
Pinellas County Homeless Leadership Board, Inc.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of _____________, 2016.
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_______________________________________________________
Robert J.Surette Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2795
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Approve a grant of $75,000 in General Fund Reserves to be set aside for a commitment as
the local government contribution that is required for applicants to participate in the State of
Florida’s Low Income Housing Tax Credit Program (LIHTC) for Woodlawn Trail, a proposed
80-unit affordable housing development to be developed by Southport Development, Inc.; and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Woodlawn Trail is a proposed 80-unit, new construction, affordable housing community
located at 826 Woodlawn Street, Clearwater. The proposed development team includes
Southport Development, Inc., Vaughn Bay Construction, Inc. and Architectonics Studios, Inc.
The applicant, SP Trail, LLC, shares the same key principal as Southport Development, Inc.,
J. David Page. The proposed commencement date is second quarter of calendar year 2017
and completion is estimated for second quarter of 2018.
Staff is recommending a funding commitment to Woodlawn Trail using $75,000 from General
Fund Reserves. At the time of project award the Housing Division will commit funds from one
of the following funding sources to refund the General Fund: CDBG, HOME, SHIP and
PCHTF. Ultimately, the project will have no impact on the General Fund.
The proposed development will include 80 two and three bedroom units in six total buildings
that will serve the family demographic. Five buildings will house the residential units and the
sixth building will house the office and clubhouse. 90% of the units will be set-aside for
residents with family incomes at or below 60% of Area Median Income (AMI) and 10% of the
units will be set aside for residents with family incomes at 40% of AMI.
The Florida Housing Finance Corporation requires that projects of this type provide resident
programs for the life of the compliance period, which is 50 years in this case. Proposed
resident programs include English as a second language training, computer training, health
and nutrition classes, resident activities, and case management/residential stabilization
services. These program offerings are intended to supplement programming currently offered
at the nearby Ross Norton Recreation Center.
The City of Clearwater’s 2016-2020 Consolidated Plan (Plan) discusses the City’s housing
priorities. The Plan describes numerous housing needs, plans and strategies which include,
but are not limited to, reducing the cost burden of housing for extremely low to moderate
income residents and the creation of new owner and rental units. The proposed project,
intended to serve low and very low income residents within the family demographic, is
consistent with these priorities.
As background, the Low Income Housing Tax Credit Program is governed by the U.S.
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2795
Department of Treasury under Section 252 of the Tax Reform Act of 1986 and Section 42 of
the Internal Revenue Code, as amended. The program was established to provide for-profit
and non-profit organizations with a dollar-for-dollar reduction in federal tax liability in exchange
for the acquisition and substantial rehabilitation or new construction of low and very
low-income rental housing units (60% of the Area Median Income and below with a set aside
for 40% of AMI and below). The proposed contribution of $75,000 represents local
government support of the project. Local government support may affect whether the project
gains necessary approvals.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
Funding for this contract will be provided by General Fund reserves in the amount of $75,000.
Inclusive of this item if approved, a net total of $2,429,880 of General Fund reserves has been
appropriated by Council to fund expenditures during fiscal 2015/2016. The remaining
unappropriated balance of General Fund reserves is approximately $29.3 million, or 23.5% of
the current General Fund operating budget.
Page 2 City of Clearwater Printed on 9/12/2016
0
0
0
0
813
806
845803
901
832
830
910
840
822
802
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831
811
838826
638
1426
1504
WOODLAWN ST
1
s
t
A
V
E
W635
1514 1504
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
PROJECTSITE
JB CL N.T.S.314A 22-29s-15e08/31/16Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
Woodlawn TrailProposed Affordable Housing Community826 Woodlawn Street
City of ClearwaterRoss Norton Complex and Fields
Document Path: S:\ENV\Jim Benwell\GIS\Woodlawn Apts Aerial.mxd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2736
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Award a contract for arbitrage consulting services not to exceed $50,000 for the five-year
period ending September 30, 2021, to Arbitrage Consulting Services, Inc., of Centennial,
Colorado, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Issuers of tax-exempt bonds are required to timely file IRS Form 8038-T and remit any
positive arbitrage on every 5-year anniversary of a bond issue. The IRS rules regarding
arbitrage calculation are complex and most municipalities elect to hire experts in this area to
ensure compliance.
RFP 40-16 was issued soliciting proposals from professional firms providing arbitrage
compliance consulting services.
The City received four proposals from firms responding and all were deemed responsible
proposals.
These proposals were evaluated on the basis of firm qualifications, personnel qualifications,
fees, and references. The committee recommends the Council approve a contract with
Arbitrage Compliance Specialists as the firm submitting the proposal that best meets the City ’s
requirements.
Appropriation Code:
2xx-07000-530100-xxx-xxx-xxxx $50,000
Paid from debt service funds associated with the bond issue.
Page 1 City of Clearwater Printed on 9/12/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2778
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Approve blanket purchase orders for citywide signage purchases to designated vendors, for
the annual amount of $100,000, including two one-year renewal terms at the City’s option, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City has a variety of signs which require updating or replacement due to the new logo
introduction. Invitation to Bid 17-16, Citywide Signage, was issued July 12, 2016 and eight
responses were received on August 10, 2016. One bidder was deemed non-responsive due
to not being properly licensed as a Non-Electric Sign Contractor in Pinellas County (in
accordance with Pinellas County Construction Licensing Board [PCCLB] code) per the bid
requirements.
The bid included primary signage requirements such as regulatory and identification type
signage found at the City’s parks, recreation centers, and at the beach. Additional signage
requirements included aluminum blanks with digital and cut vinyl reflective overlays with
anti-graffiti coatings. Miscellaneous bid items included banners of all sizes, light pole banners,
sign posts, sign refurbishments, and installation services.
The award of blanket purchase orders to Elite Designs Unlimited, Inc., of Safety Harbor, FL,
and Ryan-Markland Signs, Inc. of Inverness, FL, is recommended in an aggregate amount of
$100,000 for the initial contract term of September 19, 2016 through August 31, 2017; and
$50,000 annually for the two one-year renewal terms. The lump sum is requested to allow for
flexibility in how the funds are allocated based on specific needs.
Signage replacement during the months of September through December 2016 will be
significant due to updating of logos on a multitude of citywide signage as noted. The
requirement for new signage and refurbishments will be less in subsequent years.
APPROPRIATION CODE AND AMOUNT:
Funding has been included in the individual departments’ 2016 and 2017 fiscal year budgets.
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2778
Page 2 City of Clearwater Printed on 9/12/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2773
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Approve the grant agreement between the City of Clearwater and the State of Florida
Department of Environmental Protection Recreation Trails Program (RTP) for a grant in the
amount of $104,637 for replacement of a trail bridge on the Ream Wilson Trail, and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
The City has been awarded a matching grant in the amount of $104,637 for the design and
construction of a trail bridge on the Ream Wilson Trail within the Carpenter Field Complex.
The City will be required to match the grant with $104,638. The funding is available in the CIP
315-93272 Bicycle Paths-Bridges.
The Ream Wilson Trail is recognized as a National Recreation Trail by the US Department of
Interior. There are only two others with this recognition in Pinellas County (the Pinellas Trail
and the North Bay Trail).
Presently, the existing bridge is 6’ in width and is inadequate for a shared use path. The
bridge was initially installed prior to the development of nationally accepted guidelines for
shared use paths, and was adequate at the time of construction. Since then, the American
Association of State Highway and Transportation Officials’ “Guide for the Development of
Bicycle Facilities” recommends a minimum of a 10’ width for a shared use path.
The project includes the design, engineering, site preparation and the construction of a 12’
wide steel truss trail bridge including railing and asphalt approaches. It is important to have a
wider width due to the high volume of use of the trail.
This grant was brought forward and approved by the Resource Management Committee at
their April 1, 2015 meeting.
No additional operating impacts are needed to support this project.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93272, Bicycle Paths-Bridges, to
match this grant.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2773
Page 2 City of Clearwater Printed on 9/12/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2774
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.2
SUBJECT/RECOMMENDATION:
Approve receiving funds awarded to the City from Senior Citizens Services, Inc. in the amount
of $15,000 to expand Evidence Based Wellness Programs (EBWP) for older adults and
establish a special program (181-99905, Senior Citizens Services - EBWP) for these funds at
first quarter. (consent)
SUMMARY:
The City has been awarded funds in the amount of $15,000 to expand EBWP in Clearwater to
improve older adults’ quality of life through proven, research tested interventions for
Clearwater adults age 55 and older.
The program expansion would occur for two existing targeted EBWP which are: Boston
University’s A Matter of Balance (MoB) Program and Stanford University’s Chronic Disease
Self Management Program (CDSMP).
There is proof that older adults who participate in EBWP can lower their risk of chronic
diseases and falls or improve long-term effects of chronic diseases or falls. EBWP are based
on rigorous study of the effects or outcomes of specific interventions or model programs. They
demonstrate reliable and consistently positive changes in important health-related and
functional measures.
Funds will be used for programs and initiatives in Clearwater, Florida, as well as training for
staff and outside instructors to become master trainers who can then be certified to train other
instructors.
No matching funds are required.
This grant was approved by the Resource Management Committee at their June 2, 2016
meeting.
No additional operating impacts are needed to support this program.
A first quarter budget amendment will establish program 181-99905, Senior Citizens Services
- EBWP, with a budget of $15,000 to account for this grant funding.
APPROPRIATION CODE AND AMOUNT: N/A
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2774
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 9/12/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2775
Agenda Date: 9/12/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.3
SUBJECT/RECOMMENDATION:
Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater
for funding of youth programs, including an increase of 0.8 FTE needed to expand the
program, approve a first quarter budget amendment of $361,791 in special program
181-99872, Coordinated Child Care Ross Norton, and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
Since 2000, the City has received annual funding from JWB Children’s Services Council to
provide after school and summer programming for youth in Clearwater. Once again, the City
has been awarded funding for youth programming for FY 2016/17 from JWB.
The budget is based on a current average of 100 children participating in the program on a
daily basis. In FY 2015/16, the City was awarded $345,924 for this program based on youth
enrollment and staff to youth supervision ratio.
In June 2015 the City Resource Committee approved the original grant application that
covered not only 2015 but additional years. This year, JWB did not require a request for
proposal, thus providing a continuation of program services and gave a three percent increase
for staff costs.
JWB currently funds 4.3 FTE’s, which are included in Fiscal Year 2016/17 budget. In order to
meet growth in the program and allow more children to take advantage of the program in
Fiscal Year 2016/17 staff is recommending the approval of an additional 0.8 FTE to be paid
for by the grant.
“Charting a Course for Youth” is a program developed to nurture youngsters at the Clearwater
neighborhoods in which youth need the most direction. The program leaders have developed
a safe haven for community youth ages 6-17 at Ross Norton and North Greenwood
Recreation Complexes.
The program is designed to incorporate exercise and nutrition based activities in an after
school and summer camp setting, to encourage healthy lifestyle choices, improve social skills,
increase athletic abilities, and develop leadership skills of the participants. Academic
enrichment curriculum is also included in the program.
There is no requirement to continue the program when the grant ends.
APPROPRIATION CODE AND AMOUNT:
Page 1 City of Clearwater Printed on 9/12/2016
File Number: ID#16-2775
A first quarter budget amendment will provide an increase of $361,791 in other governmental
revenue in special program 181-99872, Coordinated Child Care Ross Norton, to account for
both revenues and expenditures for this agreement.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 9/12/2016