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12/03/1997 AIRPORT AUTHORITY CITY OF CLEARWATER December 3, 1997 Present: Gary Benjamin Chair Charles Silcox Vice Chair Dennis Roper Board Member Vacant Seat Board Member John Carassas Assistant City Attorney Glen L. Bahnick Civil Engineer III, Staff Liaison Gwen Legters Board Reporter Absent: Francis J. Werner Board Member The Chair called the meeting to order at 3:00 p.m. in City Hall. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 2. Minutes Approval - November 5, 1997 moved to approve motion Member Roper the minutes as submitted in writing. The was carried duly seconded and unanimously. 3. Tenant Report - FBO It was indicated one new grass hangar has been leased since the last report. For all future reports, Mr. Emshoff was requested to report how many hangars of each type are available and how many are occupied. 4. FBO Lease Mr. Bahnick reported a lease with Clearwater Aircraft was approved, effective December 1, 1997. Mr. Emshoff was congratulated. Board members thanked the public who supported the item before the City Commission, staff and Mr. Emshoff for sticking with the process, and the City Commission for their approval. Mr. Emshoff thanked board and staff members for their help. 5. Civil Air Patrol (CAP) Land Request Mr. Bahnick reported this item was pulled from tomorrow night’s City Commission agenda due to concerns certain time sensitive portions of the agreement may be out of date. The City Engineer wishes to review and clarify the terms. While board members expressed disappointment with the delay, it was agreed the new City Manager deserves time to review the request, as well. Once all details are on the table, representatives are in place, and impacts are clear to everyone, it was felt the item will go forward. John Atanasio, CAP Squadron Commander, expressed concern, shock, and embarrassment over the delay as he had arranged for 60 to 80 people to attend tomorrow night’s Commission meeting in support of the item. He will decide whether to wait for the item, or recommend to wing command moving the CAP from Clearwater Airpark. maa1297 1 12/03/97 Board members and Mr. Emshoff shared Mr. Atanasio’s frustrations, stating CAP is a great organization that benefits the public and many young people. Mr. Bahnick will request inclusion of this item on the next City Commission meeting, if possible. 6. Air Tour with City Manager and Assistant City Manager The tour was canceled due to rain. Mr. Bahnick is working with the City Management team to reschedule the trip. 7. Clearwater Airpark Web Page Mr. Bahnick updated the Clearwater Airpark web page with board members’ input and distributed a sample draft. Discussion ensued regarding creating a stand-alone airpark web page that does not need to be accessed through the City Engineering Department. It was suggested creating a bullet on the City’s web site called “Airport – Clearwater Airpark,” for easier reference. 8. Runway/Taxiway Lights Mr. Bahnick reported the lights have been activated and documentation will be mailed to FDOT for approval. In response to a question, Mr. Bahnick said conduit was not run for lighting the safety overruns, but transformers were sized to handle the load when overruns are lighted in the future. One member stated transformers are sensitive, expensive, and not usually needed for fixed medium intensity lighting. Engineering staff was asked to review specifications before mailing the packet to the State, to ensure the airpark does not get locked into using unnecessary transformers. It was indicated variable intensity is not needed for remote operation. Discussion ensued regarding variable versus fixed intensity lighting. 9. Keene Road Widening Mr. Bahnick reported the project is moving forward. A big issue is where to locate the required stormwater retention. Discussions with the design group and City Engineer appear to indicate an existing retention along the northern end of the road project may be enlarged enough to accommodate the road widening project without affecting airpark operations or the tree farm. The widening will not impact takeoffs, landings, or future runway extension areas. It was indicated an FAA inspector expressed concern with trees on the other side of the railroad tracks, but those trees may be removed with the road widening. Discussion ensued regarding speculation of what will happen to the golf course property when the current lease expires. Mr. Roper asked staff to research City archives to see if they can locate a letter from the former Public Works Director stating the area was airpark property and would be vacated when the airpark needed it. Mr. Roper stated the airpark needs the land now for additional grass tiedowns. Authority members stressed they do not want to relinquish any land adjacent to the airpark, but to use such land to expand and make a better airpark. They noted the City Commission and administration have expressed a commitment to make the airpark the best it can be. Member Silcox stated he brought up this issue during Keene Road widening discussion because he envisioned the golf course wanting an entrance from Keene Road, which would necessitate a new lease agreement. He expressed concern over what might be happening of which the Airport Authority is unaware. Concerns were expressed with making plans to construct new hangars before the Master Plan is in place. As the JPA has been executed for grant money to update the Master Plan, staff was maa1297 2 12/03/97 requested to pursue a source for the matching funds before embarking on new construction. This item will be agendaed for the next meeting. 10. Airpark Infrastructure Maintenance Concerns were expressed major refurbishment is needed at Hangar C. Staff was requested to investigate routinely incorporating funds into the operating budget to enable a more systematic approach to funding airpark maintenance. Mr. Bahnick will prepare a draft spreadsheet for review at the next meeting. Doors on units 1C and 3C need emergency attention. It is hoped the painting will be finished this year. In response to a question, Mr. Emshoff did not object to asking the City Engineer to instruct responsible party to remove a lean-to from the north side of the building. 11. Other Business In response to a question, Mr. Bahnick said the preliminary site plan for the American Tool and Mold proposal was denied because it did not show the agreed-upon landscaping. The DRC site plan certification process is still underway. He will update the board when more information is available. Mr. Benjamin congratulated Rich Baier on his promotion to Director of Public Works Administration. In response to a question, Mr. Bahnick said Ms. Mashid Arasteh will become the new City Engineer, but Mr. Baier has a keen interest in continuing involvement with the airpark. Mr. Benjamin thanked Mr. Kilbride for his contributions to the Airport Authority during his term of service. Mr. Kilbride’s resignation was announced at the November meeting. John Atanasio stressed the importance of the airpark location to the Civil Air Patrol. In the event of a natural disaster, every airport will be under water. Clearwater Airpark is the only location from which emergency services can be provided. He offered the services of the Civil Air Patrol to fly the City Management Team on the proposed airpark tour. Call of the Next Meeting The next regular meeting of the Airport Authority was called for January 7, 1998, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:10 p.m. maa1297 3 12/03/97 , I , . .. " '.' .' !' ~. . .' .-...,:..' , .' , ' . ..." '., . .' " .,; , ' . I ' ,.; ,. '. ; , ,'.'. " ", " '. .".'.' ..' " . i: oIr.' t" .- "" ., ", , . ~. '. " ';,. > . ' .'~ ..' 't ,.]0, ',~ , '. ' , ~ ' I .~ \ :-. , .' , .; ~ '1l." I; ~,l :~H 'l,\:1."L "':{).i'~J";~f.;~f.'~!:T1U~t~;I":~'.i"; ~.. . I , , / . ~ - (\"1';-,1:< ". ~"\ ,',~.I""'L~~'" iLoot?........ .' . \ , : ~. "" ,. ,......1... 'I , "! , , AA Airport "Authority Minutes , ," ",Date l::x'ca\@,,- 3) I Qcr7 '-/ 0 (p " 1 , , , " '_...._....___..._....._."10'1....-.......'.: p,." , . c _ ,. ~.~:'... ........ ...... ........._~. ~ 'u. ~~. _ .'. . ~ . .-....~-....,.....t./.....,.~.1""o11J,.J-'.~,:' ". ,. ." .. ^. ,.... f' ... . /\ . f'\H~....1""_.tj; ,!""';~I~l,Tnt.l..t.:~~.? ~~i~..!j':'J~1:. '\~t~~~ il;~. , \ !c', 'f>.I.:r~ir . ... I.' "'fP- ., "'... """ LTh ., ~. ' . . " ~ , AIRPORT AUTHORITY CITY OF CLEARWATER December 3, 1997 Present: Gary Benjamin Charles Silcox Dennis Roper Vacant Seat John Carassas Glen L. Bahnick Gwen Legters Francis J. Werner Chair Vice Chair Board Member Board Member Assistant City Attorney Civil Engineer III, Staff Liaison Board Reporter Board Member Absent: ~ Y:;t~r.l The Chair called the meeting to order at 3:00 p.m. in City Hall. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 2. Minutes Approval - November 5, 1997 Member Roper moved to approve the minutes as submitted in writing. The motion was duly seconded and carried unanimously. 3. Tenant Report - FBe It was indicated one new grass hangar has been leased since the last report. For all future reports, Mr. Emshoff was requested to report how many hangars of each type are available and how many are occupied. 4. FBe Lease ( ':;/'l....A t.;J Mr. Bahnick reported a lease with Clearwater Aircraft was approved, effective December 1, 1997. Mr. Emshoff was congratulated. Board members thanked the public who supported the item before the City Commission, staff and Mr. Emshoff for sticking with the process, and the City Commission for their approval. Mr. Emshoff thanked board and staff members for their help. 5. Civil Air Patrol (CAP) land Request Mr. Bahnick reported this item was pulled from tomorrow night's City Commission agenda due to concerns certain time sensitive portions of the agreement may be out of date. The City Engineer wishes to review and clarify the terms. While board members expressed disappointment with the delay, it was agreed the new City Manager deserves time to review the request, as well. Once all details are on the table, representatives are in place, and impacts are clear to everyone, it was felt the item will go forward. John Atanasio, CAP Squadron Commander, expressed concern, shock, and embarrassment over the delay as he had arranged for 60 to 80 people to attend tomorrow night's Commission meeting in support of the item. He will decide whether to wait for the Item, or recommend to wing command moving the CAP from Clearwater Airpark. maa1297 1 12/03/97 .. ~... .~-. ." , cO" _.". . ................,~....:;... ~. .:. .~;;:..i.t:f ,) ~.~ <+c: ~ , ' , ...., .J:;" .\1, >~~{.~ ,~.....,~'" ., > _ T ,\ ,', "'. :?".\.'. .\.~'.'- ':'~'. .:.....~.,.:','....\... .+:',:~',~:.........:....::~~r,. .:._.....:,.:,.. .,.,;..',,' ..,.;'.1'.:,::', :,.,'..,.\..:,:::,: ,...,. ,,:,', ': '.'. ' '.:..r .,..'.'\':..,.',.:;',.:,",". ':".~:, .' I~ '~~ (-r-f. ~ Board members and Mr. Emshoff shared Mr. Atanasio's frustrations, stating CAP is a great organization that benefits the public and many young people. Mr. Bahnick will request inclusion of this item on the next City Commission meeting, if possible. 6. Air Tour with City Manager and Assistant City Manager The tour was canceled due to rain. Mr. Sahnick is working with the City Management team to reschedule the trip. 7. Clea"!Vater Airpark Web Page Mr. Bahnick updated the Clearwater Airpark web page with board members' input and distributed a sample draft. Discussion ensued regarding creating a stand.alone airpark web page that does not need to be accessed through the City Engineering Department. It was suggested creating a bullet on the City's web site called "Airport - Clearwater Airpark," for easier reference. B. RunwayfTaxiway Lights Mr. Bahnick reported the lights have been activated and documentation will be mailed to FOOT ,for approval. In response to a question, Mr. Bahnick said conduit was not run for lighting the safety overruns, but transformers were sized to handle the load when overruns are lighted in the future. One member stated transformers are sensitive, expensive, and not usually needed for fixed medium intensity lighting. Engineering staff was asked to review specifications before mailing the packet to the State, to ensure the airpark does not get locked into using unnecessary transformers. It was indicated variable intensity is not needed for remote operation. Discussion ensued regarding variable versus fixed intensity lighting. 9. Keene Road Widening Mr. Bahnick reported the project is moving forward. A big issue is where to locate the required stonnwater retention. Discussions with the design group and City Engineer appear to indicate an existing retention along the northern end of the road project may be enlarged enough to accommodate the road widening project without affecting airpark operations or the tree farm. The widening will not impact takeoffs, landings, or future runway extension areas. It was indicated an FAA inspector expressed concern with trees on the other side of the railroad tracks, but those trees may be removed with the road widening. Discussion ensued regarding speculation of what will happen to the golf course property when the current lease expires. Mr. Roper asked staff to research City archives to see if they can locate a letter from the former Public Works Director stating the area was airpark. property and would be vacated when the airpark needed it. Mr. Roper stated the airpark needs the land now for additional grass tiedowns. Authority members stressed they do not want to relinquish any land adjacent to the airpark, but to use such land to expand and make a better airpark. They noted the City Commission and administration have expressed a commitment to make the airpark the best it can be. Member Silcox stated he brought up this issue during Keene Road widening discussion because he envisioned the golf course wanting an entrance from Keene Road, which would necessitate a new lease agreement.. He expressed concern over what might be happening of which the Airport Authority is unaware. . Concerns were expressed with making plans to construct new hangars before the Master Plan is in place. As the JPA has been executed for grant money to update the Master Plan, staff was maa 1297 2 12/03/97 r ~:. t. j ~.~.v~ ~~i' .~ ,,:) , ;ii.,;" ~ " .,'. .,,' , ," ~ ..<'..". t t'.: , , ...,'. , , requested to pursue a source for the matching funds before embarking on new construction. This Item will be agendaed for the next meeting. 10. Airpark Infrastructure Maintenance Concerns were expressed major refurbishment is needed at Hangar C. Staff was requested to investigate routinely incorporating funds Into the operating budget to enable a more systematic approach 'to funding airpark maintenance. Mr. Bahnick will prepare a draft spreadsheet for review at the next meeting. Doors on units 1 C and 3C need emergency attention. It is hoped the painting will be finished this year. In response to a question, Mr. Emshoff did not object to asking the City Engineer to instruct responsible party to remove a lean-to from the north side of the building. 11. Other Business In response to a question, Mr. Bahnick said the preliminary site plan for the American Tool and Mold proposal was denied because it did not show the agreed-upon landscaping. The DRC site plan certification process is still underway. He will update the board when more information is available. Mr. Benjamin congratulated Rich Baier on his promotion to Director of Public Works Administration. In response to a question, Mr. Bahnick said Ms. Mashid Arasteh will become the new City Engineer, but Mr. Baier has a keen interest in continuing involvement with the airpark. Mr. Benjamin thanked Mr. Kilbride for his contributions to the Airport Authority during his term of service. Mr. Kilbride's resignation was announced at the November meeting. John Atanasio stressed the importance of the airpark location to the Civil Air Patrol. In the event of a natural disaster, every airport will be under water. Clearwater Airpark is the only location from which emergency services can be provided. He offered the services of the Civil Air Patrol to fly the City Management Team on the proposed airpark tour. Call of the Next Meeting The next regular meeting of the Airport Authority was called for January 7, 1998, at 3:00 p.m., in City Commission Chambers. . Adjournment The meeting adjourned at 4:10 p.m. ~~ '. Chair Airport Authority ~~ Attest: B~~r~~ maa1297 3 12/03/97 . .'0' ,. ,,'