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05/07/1997 AIRPORT AUTHORITY CITY OF CLEARWATER May 7, 1997 Present: Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member John Carassas Assistant City Attorney Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter Absent: Charles Silcox Chair Francis J. Werner Board Member The Vice Chair called the meeting to order at 3:00 p.m. in City Hall. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 2. Minutes Approval -- April 2, 1997 moved to approve Member Benjamin the minutes as submitted in writing to each member motioncarried by the Board Reporter. The was duly seconded and unanimously 3. Tenant Report - FBO It was indicated 40 shade hangars, 10 enclosed hangars, 20 hard stands and 20 grass tiedowns are occupied. 4. New Hangar Construction Mr. Bahnick reported the contractor is correcting the final punchlist items. Some of the door tracks still need adjustment. One tenant reported no water leaks resulted from recent heavy rains. 5. FBO Ranking Mr. Bahnick reported the City Commission did not want to hear presentations from the top two candidates. Staff was directed to enter lease negotiation with the top candidate, Clearwater Aircraft. The City Commission will have final approval of the contract language. A lease is scheduled to be submitted by June 2, 1997. One member questioned how board input into the lease language could be accomplished. Assistant City Attorney Carassas stated he will meet with Mr. Emshoff, draft a proposed lease, and forward it for Mr. Emshoff’s signature. While the lease negotiations are to be kept on the attorney level, Mr. Carassas will keep the board’s issues in mind as lease negotiations proceed. He reviewed the standard procedure for lease drafting and negotiations, stating the maa0597 1 05/07/97 attempt is to get as close as possible to what the City Commission wants on every lease. It is the City Commission’s discretion whether to accept, amend, or send back the lease for more work. The board member reiterated his desire to have input into the lease language and questioned at what point in the process citizens and board members have the opportunity to contribute. Mr. Carassas responded public input was received during the RFP process and selection committee meetings. Board and public comments were forwarded to him by the Engineering Department for incorporation into the lease. He said most of the large issues should have been hammered out by now. He will consider any comments the members wish to submit in writing to the Engineering Department within one week. He hopes to have the final draft to Mr. Emshoff in less than two weeks. The board will have access to the lease information, but the draft will not come before the board for proposed changes. Mr. Carassas said it is important, for the tenant’s sake, to know he is negotiating with one person, not a committee. Suggestions were made to pursue an entrepreneur approach to airpark management, and for the new FBO to consider incorporating some of the ideas presented in detail during the selection process. As the airpark is a gateway to the City, it was felt a more structured approach to airpark management is needed to give a good impression to first-time and repeat visitors. Again, interested parties were encouraged to put their comments in writing. 6. Airpark Open House Mr. Bahnick reported most of the City Commissioners had schedule conflicts on the proposed May 17 date, but they would try to drop in as time permitted. The Engineering Department will have a camera crew to film footage for C-View. He asked for suggestions of activities, stating the City is relying heavily on participation by the EAA (Experimental Aircraft Association) and the Young Eagles. Mr. Bahnick was receptive to a suggestion to reschedule the date to coincide with the EAA’s open house on Saturday, June 7, from 10:00 a.m. to noon. Discussion ensued regarding preparations already being made by the EAA, and how to coordinate the two events. Mr. Hendricks was asked to express the Airport Authority’s appreciation to the EAA for taking charge of this event. 7. Election of New Officers As a full board was not in attendance, this item was continued to the next meeting. Mr. Carassas suggested placing the item at the end of the agenda, with the new Chair taking office at the July meeting. 8. Accident Response Mr. Bahnick reported a small Cessna has lost engine power on takeoff and had done a controlled crash landing from about 500 feet, onto the airpark property. The pilot had hurt his face and was taken to the hospital. No damage was sustained to airpark buildings or other aircraft. Relating the sequence of events, Mr. Bahnick said the FBO’s safety operations response was timely and professional. Staff expressed concern that it was not known until this incident that three emergency phones had been disconnected without being removed. This decision had been made by the Fire Department, reportedly because the phones had been too expensive to maintain. The emergency phones are to be reconnected at a cost of $20 per maa0597 2 05/07/97 month. Mr. Hendricks reported several of the tenants had moved the crashed aircraft onto a trailer and had secured it in the pilot’s hangar by 6:00 p.m. the same day. Discussion ensued regarding the reported reason for the crash and the airpark’s good incident record, in view of its size and lack of runway lights. 9. Other Business Mr. Atanasio questioned whether the CAP land request can go back to the City Commission now. It was indicated the request should wait until the contract is signed. In response to a question from Member Kilbride, Mr. Bahnick reported the status of runway lighting, runway extension and safety overruns. He said a joint project agreement has been executed with FDOT, and a construction project will be advertised for bids, subject to City Commission approval. Construction is to start after September 30. Mr. Emshoff said the airport is not likely to shut down during construction, but notices will be posted when construction is to take place at the ends of the runway. Discussion ensued regarding renumbering the GPS approach. Mr. Bahnick said the individual phases of the project will have to be done separately. Mr. Bahnick reported staff has pursued the Airport Authority’s strong interest in televised meetings with Jeff Harper, C-View’s programming director. Mr. Bahnick was pleased to announce staff has received approval to alternate televising Airport Authority and Environmental Advisory Board meetings. He noted the first “Inside Engineering” show is scheduled to air in June, and will feature the Clearwater Airpark. Member Benjamin requested staff to provide a copy of the airpark’s profit and loss statement for board review prior to the next meeting. In response to a question from Mr. Benjamin, Mr. Bahnick said the environmental impact of the former dump site on airpark property is no longer an issue of environmental concern. The engineering consultant determined the fill is nothing but household garbage. Removal and backfill should have no adverse environmental impact. The only impact to future airport construction would be to require pilings under buildings, and a liner in any retention pond built in the area. Mr. Bahnick will request a brief written update from the Environmental Management group. Mr. Bahnick reported it has been decided not to tear down Hangar C, but to rainproof, rustproof, and make aesthetic improvements. Rain gutters will be included. Mr. Bahnick requested anyone with future agenda suggestions to contact him. 10. Call of the Next Meeting The next regular meeting of the Airport Authority was called for June 4, 1997, at 3:00 p.m., in City Commission Chambers. Adjournment maa0597 3 05/07/97 The meeting adjourned at 3:39 p.m. maa0597 4 05/07/97 , ., ~ . ,j.. . ,,':' ~",,~.,_' .' ,I, 1'" ' , ' . :: .,' '. , ;' ,t '" . . .~'~' " ,. ' ':, '.' " \ ; " .: . c,' "'.,." . "l, I' '", ~ :':: , ." <., '}'~:':'i;:'~~' (:;.\),?;~'/<"\":;")'~; ,'i~:~li";~;;:;'~;:~~::,~";,,,~~,,;: ' ~ ~~~'~'''''''~'' .,tl'l,',.r~~~~""'~ ..LeI,' ,~i"':; i 1":.:1 _!~, " ' , ~' t ", , ...~' " , AA ,I , " Airport Authority Minutes "( Date m~y I) ,QQ7 3'84 ,I ~' ~:'~F/~;;;:",:,~&\::~,~:~'~,~j\~,: '. ::;,;:/ ,', .. .t' ~ ' ,-I ';. : ',',; " ~ , ,':,i',' ",~::,!\' <,::> ;. ; :.' " " ,', , . :. " AIRPORT AUTHORITY CITY OF CLEARWATER May 7, 1997 Absent: Stephen Bils Gary Benjamin Charles Kilbride John Carassas Glen Bahnick Gwen Legters Charles Silcox Francis J. Werner Vice Chair Board Member Board Member Assistant City Attorney Civil Engineer II, Staff Liaison Board Reporter Chair Board Member Present: The Vice Chair called the meeting to order at 3:00 p.m. in City Hall. To provide continuity for research, items are listed in agenda order although not necessarily, discussed in that order. 2.' Minutes Approval -- April 2, 1997 Member Benjamin moved to approve the minutes as submitted in writing to each member by the Board Reporter. The motion was duly seconded and carried unanimously f:) 3. Tenant Report - FBO It was indicated 40 shade hangars, 10 enclosed hangars, 20 hard stands and 20 grass tiedowns are occupied. 4. New Hangar Construction Mr. Bahnick reported the contractor is correcting the final punchlist items. Some of the door tracks still need adjustment, One tenant reported no water leaks resulted from recent heavy rains. 5. FBO Ranking Mr. Bahnick reported the City Commission did not want to hear presentations from the top two candidates. Staff was directed to enter lease negotiation with the top candidate, Clearwater Aircraft. The City Commission will have final approval of the contract language. A lease is scheduled to be submitted by June 2, 1997. o One member questioned how board input into the lease language could be accomplished. Assistant City Attorney Carassas stated he will meet with Mr. Emshoff, draft a proposed lease, and forward it for Mr. Emshoff's signature. While the lease negotiations are to be kept on the attorney level, Mr. Carassas will keep the board's issues in mind as lease negotiations proceed. He reviewed the standard procedure for lease maaOS.97 1 05/07/97 , ~i~~.!,';~":..~1~~~~li~~)l \<>1-1 + '.'. ,':.,' : "',,' " ,.,. "," ,',: _"~_'''_:'r~'.';.''.~.I._~,.:':',:. 't,: ". ':;,' "'..,' 1',:- .;,,'.,', >.,~' ,".,. " ,:: .',' , , .... " , \, ':',:-, '.,', ~"."." ," "., i1i!4\ ~'l'n..J/ ,~ drafting and negotiations, stating the attempt is to get as close as possible to what the City Commission wants on every lease. It is the City Commission's discretion whether to accept, amend, or send back the lease for more work. The board member reiterated his desire to have input into the lease language and questioned at what point in the process citizens and board members have the opportunity to contribute. Mr. Carassas responded public input was received during the RFP process and selection committee meetings. Board and public comments were forwarded to him by the Engineering Department for incorporation into the lease. He said most of the large issues should have been hammered out by now. He will consider any comments the members wish to submit in writing to the Engineering Department within one week. He hopes to have the final draft to Mr. Emshoff in less than two weeks. The board will have access to the lease information, but the draft will not come before the board for proposed changes. Mr. Carassas said it is important, for the tenant's sake, to know he is negotiating with one person, not a committee. Suggestions were made to pursue an entrepreneur approach to airpark management, and for the new FBD to consider incorporating some of the ideas presented in detail during the selection process. As the airpark is a gateway to the City, it was felt a more structured approach to airpark management is needed to give a good impression to first- time and repeat visitors. Again, interested parties were encouraged to put their comments in writing. 6. Airpark Open House Mr. Bahnick reported most of the City Commissioners had schedule conflicts on the proposed May 17 date, but they would try to drop in as time permitted. The Engineering Department will have a camera crew to film footage for C-View. He asked for suggestions of activities, stating the City is relying heavily on participation by the EAA (Experimental Aircraft Association) and the Young Eagles. Mr. Bahnick was receptive to a suggestion to reschedule the date to coincide with the EAA's open house on Saturday, June 7, from 10:00 a.m. to noon. Discussion ensued regarding preparations already being made by the EAA, and how to coordinate the two events. Mr. Hendricks was asked to express the Airport Authority's appreciation to the EAA for taking charge of this event. 7. Election of New Officers As a full board was not in attendance, this item was continued to the next meeting. Mr. Carassas suggested placing the item at the end of the agenda, with the new Chair taking office at the July meeting. 8. Accident Response Mr. Bahnick reported a small Cessna has lost engine power on takeoff and had done a controlled crash landing from about 500 feet, onto the airpark property. The pilot had hurt his face and was taken to the hospital. No damage was sustained to airpark buildings or other aircraft. Relating the sequence of events, Mr. Bahnick said the FBC's safety operations response was timely and professional. Staff expressed concern that it was not known until this indecent that three emergency phones had been disconnected without maa05.97 2 05/07/97 .. ~ .,.. \,-', , ..... , , ,..,.i~.-<,>_",...,._~ ""'" r ~ .,. (:) o " .' " . " " ~ ,t ',' , ~ 'I being removed. This decision had been made by the Fire Department, reportedly because the phones had been too expensive to maintain. The emergency phones are to be reconnected at a cost of $20 per month. Mr. Hendricks reported several of tho tenants had moved the crashed aircraft onto a trailer and had secured it in the pilot's hangar by 6:00 p.m. the same day. Discussion ensued regarding the reported reason for the crash and the airpark's good incident record, in view of its size and lack of runway lights. 9. Other Business Mr. Atanasio questioned whether the CAP land request can go back to the City Commission now. It was indicated the request should wait until the contract is signed. In response to a question from Member Kilbride, Mr. Bahnick reported the status of runway lighting, runway extension and safety overruns. He said a joint project agreement has been executed with FOOT, and a construction project will be advertised for bids, subject to City Commission approval. Construction is to start after September 30. Mr. Emshoff said the airport is not likely to shut down during construction, but notices will be posted when construction is to take place at the ends of the runway. Discussion ensued regarding renumbering the GPS approach. Mr. Bahnick said the individual phases of the project will have to be done separately. Mr. Bahnick reported staff has pursued the Airport Authority's strong interest in televised meetings with Jeff Harper, C~View's programming director. Mr. Bahnick was pleased to announce staff has received approval to alternate televising Airport Authority and Environmental Advisory Board meetings. He noted the first "Inside Engineering" show is scheduled to air in June, and will feature the Clearwater Airpark. Member Benjamin requested staff to provide a copy of the airpark's profit and loss statement for board review prior to the next meeting. In response to a question from Mr. Benjamin, Mr. Bahnick said the environmental impact of the former dump site on airpark property is no longer an issue of environmental concern. The engineering consultant determined the fill is nothing but household garbage. Removal and backfill should have no adverse environmental impact. The only impact' to future airport construction would be to require pilings under buildings, and a liner in any retention pond built in the area. Mr. Bahnick will request a brief written update from the Environmental Management group. Mr. Bahnick reported it has been decided not to tear down Hangar C, but to rainproof, rustproof, and make aesthetic improvements. Rain gutters will be included. Mr. Bahnick requested anyone with future agenda suggestions to contact him. maaDS.97 3 05/07/97 AfS-:' I' ,\ ,~;"::~;':z \~:"'::?;i'~:~*\~~i~;q;:W(lt>: "j'C:\,;:';': ., >: ,:;; , . '" ., .'; T,i' .1,1 " o 10. Call of the Next Meeting The next regular meeting of the Airport Authority was called for June 4, 1 997, at 3:00, p.m., in City Commission Chambers. Adjournment The meeting adjourned at 3:39 p.m. Chair Airport Authority Attest: , " /1 ~ ':, ~ , Board Reporter' , f:> , 'I I; " I \,0 maa05.97." 4 05/07/97 :1 ~';;:f/'tt ."~:'~\0':;';',/;e:'