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02/05/1997 AIRPORT AUTHORITY CITY OF CLEARWATER February 5, 1997 Present: Charles Silcox Chair Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member Francis J. Werner Board Member Terry Jennings Chief Engineer Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter The Chair called the meeting to order at 3:00 p.m. in the Municipal Services Building, To provide continuity for research, items are listed in Human Resources Room #111. agenda order although not necessarily discussed in that order. 2. Minutes Approval - January 8, 1997 Member Benjamin requested amendment of the third paragraph under Item #8 (Civil Air Patrol.) The second sentence was changed to read, “Discussion ensued regarding the history of Mr. Atanasio’s and the Authority’s unsuccessful attempts to persuade the City Manager and City Commission to agenda this item for formal presentation. Authority members unanimously approved this change. Member Benjamin directed the Board Reporter to review the meeting tape to verify whether Mr. Baier had included the City Commission in his comments, as indicated in the fourth sentence, same paragraph. No action is to be taken unless it is determined this sentence is incorrect. moved to approve motion Member Kilbride the minutes with the first amendment. The carried was duly seconded and unanimously 3. Tenant Report - FBO The Chair received the report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 23 hard stands and 19 grass tiedowns are occupied. Seventeen enclosed hangars are under construction. 4. Communicating Issues to the City Commission Member Silcox reported, based upon his review of the City Commission Work Session videotape of the CAP land request item, the City Commission had made it clear they wanted to wait. He indicated when the City Commission chooses not to agenda an item that the Authority has voted to bring forward, the Authority can do nothing more. Questions were raised whether other City advisory boards experience differences of opinion with their liaisons; and whether other boards have more direct access to the City Commission. Mr. Jennings responded all boards are structured alike, but he could not answer for their specific maa0297 1 02/05/97 relationships with the City Commission. He said staff members take their professional opinions, not their personal opinions forward. He suggested, when Authority members have an issue they wish communicated directly to the City Commission, for the Chair to generate correspondence on behalf of the Authority. General discussion ensued regarding the liaison’s role. It was indicated, in the past, the Chair had brought important issues forward personally at City Commission meetings instead of depending on the liaison, who was intended to assist, not speak for, the Authority. Mr. Jennings agreed, the liaison is a facilitator who cannot venture far into an advocacy position. He understood advocacy was the role of the Authority; to take issues through the appropriate government channels. Chair Silcox agreed to do what is necessary to ensure the Mayor and City Commission are aware of the Airport Authority’s position prior to a City Commission decision regarding airpark matters. It was generally agreed to go through normal channels first, seeking a professional opinion from City Engineering, before the Chair takes an issue before the City Commission. It was questioned how to approach the Commission when the Airport Authority has an important issue to bring forward. Discussion ensued regarding a memo of September 28, 1995, stating the City Commission would begin to meet individually with advisory boards. Staff was requested to inquire when the Airport Authority is scheduled to appear. It was felt publication of Airport Authority meetings would have several benefits: outreach into the community, informing the public of board business, and providing an avenue for the Airport Authority to express it’s views in a different light. 5. Master Plan Update Mr. Bahnick reported staff is waiting for execution of the joint project agreement with the consultant preparing the update. It was indicated a citizens’ committee composed of eight to ten people from neighborhoods, businesses, and the airpark, will work with staff to provide input to the consultant. Discussion ensued regarding who should be on the master plan committee. Involving vocal members of the public, who are willing to communicate their issues with management was felt to be important to airpark community relations. Mr. Jennings indicated a preliminary fact finding meeting is needed to determine some of the issues in advance. It was suggested to invite members of the public, business, and aviation communities to an Airport Authority meeting for this purpose. Discussion ensued regarding how to effectively issue the invitations, and the Airport Authority’s role in the master plan. In response to a question, Mr. Bahnick said the plan is targeted for completion in 1997. 6. New Hangar Construction Mr. Bahnick reviewed the status of construction. A change was made in the taxiway layout, at the request of a tenant. It was noted a freak storm had knocked down a partially constructed wall. In response to questions, Mr. Bahnick provided clarification on doorway configuration, stating all doors can be open at once, without blocking access to any hangar, or extending outside the building’s footprint. He said all are sideways rolling hangar doors, supported at the top and bottom; none roll up or fold. maa0297 2 02/05/97 7. Request for Proposal -- FBO Mr. Bahnick reported 70 invitations were sent; six bids were received. He read the list of bidders, and the selection committee members. Discussion ensued regarding the bidders and the selection committee. It was felt a tenant representative needs to be added to the selection committee, because it is not the Airport Authority’s job to represent the tenants. Concerns were expressed that, without a tenant representative, rental rates could escalate drastically, and fuel sales could determine who is allowed to lease hangars. moved Member Bils to revise the selection committee roster to include Buz Huechan as seconded. tenant representative. The motion was duly Discussion ensued regarding the motion. Concern was expressed that inclusion of Mr. Huechan would place three Chamber of Commerce representatives on the committee. Mr. Huechan pointed out his company is a member of the Chamber, but he would represent the tenants’ interests. It was pointed out the selection committee is to be involved in ranking vote motion carried the candidates, not negotiating lease details. Upon thebeing taken, the unanimously. Mr. Bahnick will approach the City Management Team with the Airport Authority’s recommendation. Authority members encouraged Mr. Bahnick to put great emphasis on getting Mr. Huechan on the committee. In response to questions, Mr. Bahnick read from the calendar of events, stating vendor presentations are scheduled for March 5. In response to questions, Mr. Jennings indicated the meeting is open, but public input will not be received. 8. C-View Channel 15 Mr. Bahnick reported the City Engineering Department was excited to receive authorization to produce 12 cable television programs per year related to engineering matters. He felt to would be good to include some Airport Authority meetings. Programs concerning the EAA and Young Eagles were suggested. As the coordinator, Mr. Huechan agreed to speak in front of the camera during Young Eagles Day, March 22. Mr. Jennings will coordinate with Mr. Huechan regarding the shooting schedule. Mr. Bahnick said he advised Information Management of the Airport Authority’s desire to have their regular meetings televised, but could not get permission due to C-View’s heavy taping schedule. One member expressed concern the Airport Authority was told to move its meetings to City Hall because of the need to televise them. Mr. Jennings suggested waiting until City Hall reopens and the taping schedule is back to normal before pursuing the issue. He briefly explained the difficulties of operating a 24-hour television channel with only two staff members. Mr. Bahnick agreed to continue his pursuit of the issue. 9. Security Signage Mr. Bahnick updated the members, stating signage has been manufactured, and installation is completed. Mr. Jennings questioned whether there was a security concern with the main gates remaining open during the day. Mr. Silcox responded the Airport Authority had decided to install a timer to close the gate automatically, allowing it to remain open during the maa0297 3 02/05/97 day. Mr. Bahnick reported a new electrical panel was installed to repair the heating and air conditioning in the airpark office. 10. Refurbish Hangar “A” Mr. Bahnick has received four professional estimates of the costs to perform refurbishment in varying degrees of complexity. He indicated the contractor has a set time frame, so Airport Authority direction is needed so funds can be encumbered for the project. The bids range from $78,000 for repainting, up to $356,000 for total demolition and reconstruction. Staff recommends the $118,000 estimate for removal of the old skin, cleaning and inspecting the steel structure, reskinning, and reroofing as the best way to preserve the life of the building. This estimate also includes repairing the sliding doors and an electrical upgrade. He will copy the estimates to the Airport Authority. Discussion ensued regarding the various options; appraisal value of the existing structure; timing for bringing Hangar A up to fire code; what is involved in a JPA (Joint Project Agreement) construction contract; and timing for getting this item before the City Commission if a change should be needed. Discussion ensued regarding the tenants and it was indicated only two or three objected to moving. One member cautioned against unnecessarily shuffling the tenants around. One tenant reported the hangar floor is two inches lower than the surrounding land, so is subject to standing water. Mr. Jennings said a layer of asphalt can be added inside the hangar when the taxiways are repaved. It was indicated gutters and downspouts will help solve the problem. Mr. Jennings left the meeting at 4:30 p.m. 11. Other Business Mr. Emshoff reported the Clearwater St. Petersburg Airport is giving away 10 enclosed hangars to anyone who is willing to move them. In response to a question from Member Bils, it was indicated the FBO’s lease is on a day to day basis. Mr. Huechan raised the question whether the City Commission wants the airpark to generate revenue beyond breaking even. In view of the City Commission having weighted a return of the City’s investment at 30% in the ranking process, he said tenants are concerned there may be no cap on rate increases, because tenants do not know what is in the bid proposals. Discussion ensued regarding the Commission’s desire to return the airpark to Enterprise Fund status. While it was agreed the airpark should sustain itself and pay related staff expenses, it was indicated the City should not expect an enormous return from rentals. Mr. Atanasio questioned whether the selection committee will be allowed to participate in FBO lease negotiations. maa0297 4 02/05/97 Mr. Hendricks expressed concern with unlicensed mechanics servicing aircraft at the airpark. It was indicated one of the RFP’s had exaggerated the frequency of unauthorized maintenance, but the Chair was aware of only one incident where service was done without authorization. General discussion ensued regarding who should be responsible for authorizing a service person. Call of the Next Meeting The next regular meeting of the Airport Authority was called for March 5, 1997, at 3:00 p.m., in the Municipal Services Building, Human Resources Room #111. Adjournment The meeting adjourned at 4:56 p.m. maa0297 5 02/05/97 , , ':. ,,' I' I . " .,'~. ~ .,' ~. ,'~. ~ ." \ ..~ ' " . " .' ...,.., ~. " " '. ", . . (' .', " ,I: '. ~ " .' ~ ~ I' , " .' ',. . '~' ': ~ 'c' :. <' :'> ~ - 'j c , , . , ' ' 1 '~ , J .' , , , , . " , '. ~ ' "'. :" '> ~ < , . ,. ., ,.". . "., ; ~ "I :' .,' '{, . . .... ." >, ,,"', ' " ,1..'''"rFi:!''\''J'';f{.'"..'~. ". '.:';,':, " .' ,~l t'. '.': ''":''''~'' ,i~:t~,I!~~~:t.'}':t>.::l',(~~"'\""'t-A.t~~,....~::OT" :J/ ',' ~"':':.<',:;':>',"""': ',::~' ~,.' . I . ~, ' ~. '. . '. ~ ....'.'\,,::.::--'>:,:' ..,','::, ' .. ' ""~'~f...'" ~,~.' .H.........~:,""~,;..,~.,..'n".":/,\'..,/.':C~~ ;,' , ' " '.,' , , /" i .. ., .' 'I- . t ,~ " " , ~',~ : . c ,.1-' ~ . , ,- J "' . , 1:' I' AA .. '" I ,'J, . ' " .' Airport Authority Minutes i. 'o" , , 'I , " : .' , ,~' , . : . ; ~ ~ , ' ~~.. I' ~.,' " " , , , , ':, ,\ ' '..:Date'..' r:eb~ 00-(/ :;-, j 1007 1 ': .. ; ~, , $lo~ 'I 1"' " , ':' i '" . " I" "j , J ~' , , c " c " , .pr,._' .... . . '.'<' ......, '~:......: ....:' '., ',' , , . '. ' , ' &;, I, ,', .", ~ ' L;. L.a. . ' ' .", 1 ' . ',,'" ,,'. ,.,,~ ,..:':'~-,......~~',.<,'~:., .,\'.,:' , .~I ,,) " ,.."'.:.', "",,:' ',." ..' ';'1' , ,." .' AIRPORT AUTHORITY CITY OF CLEARWATER February 5, 1997 Present: Charles Silcox Stephen Bils Gary Benjamin Charles Kilbride Francis J. Werner Chair Vice Chair Board Member Board Member Board Member Terry Jennings Chief Engineer Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter The Chair called the meeting to order at 3:00 p.m. in the Municipal Services Building, Human Resources Room #111. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 2. Minutes Approval - January 8, 1997 Member Benjamin requested amendment of the third paragraph under Item #8 (Civil Air Patrol.) The second sentence was changed to read, "Discussion ensued regarding the history of Mr. Atanasio's and the Authority's unsuccessful attempts to persuade the City Manager afl4. City CommisGiaA to agenda this item for formal presentation. Authority t;~~ members unanimously approved this change. Member Benjamin directed the Board Reporter to review the meeting tape to verify whether Mr. Baier had included the City Commission in his comments, as indicated in the fourth sentence, same paragraph. No action is to be taken unless it is determined this sentence is incorrect. O';.'.'~ " Member Kilbride moved to approve the minutes with the first amendment. The motion was duly seconded and carried unanimously 3. Tenant Report - FBD The Chair received the report and read it into the record. . It was indicated 40 shade hangars, 10 enclosed hangars, 23 hard stands and 19 grass tiedowns are occupied. Seventeen enclosed hangars are under construction. 4. Communicating Issues to the City Commission Member Silcox reported, based upon his review of the City Commission Work Session videotape of the CAP land request item, the City Commission had made it clear they wanted to wait. He indicated when the City Commission chooses not to agenda an item that the Authority has voted to bring forward, the Authority can do nothing more. Questions were raised whether other City advisory boards experience differences of opinion with their liaisons; and whether other boards have more direct access to the City maa02.97 1 02/05/97 '" ,..............~--_io-...'..r~,!.c., .::..'""C',~ I. ,~',... .t IA.:'., c ,: ,,'h~ ""'J- \'. , . ",Il \ ~ " Commission. Mr. Jennings responded all boards are structured alike, but he could not answer for their specific relationships with the City Commission. He said staff members take their professional opinions, not their personal opinions forward. He suggested, when Authority members have an issue they wish communicated directly to the City Commission, for the Chair to generate correspondence on behalf of the Authority. General discussion ensued regarding the liaison's role. It was indicated, in the past, the Chair had brought important issues forward personally at City Commission meetings instead of depending on the liaison, who was intended to assist, not speak for, the Authority. Mr. Jennings agreed, the liaison is a facilitator who cannot venture far into an advocacy position. He understood advocacy was the role of the Authority; to take issues through the appropriate government channels. Chair Silcox agreed to do what is necessary to ensure the Mayor and City Commission are aware of the Airport Authority's position prior to a City Commission decision regarding airpark matters. It was generally agreed to go through normal channels first, seeking a professional opinion from City Engineering, before the Chair takes an issue before the City Commission. It was questioned how to approach the Commission when the Airport Authority has an important issue to bring forward. Discussion ensued regarding a memo of September 28, 1995, stating the City Commission would begin to meet individually with advisory boards. Staff was requested to inquire when the Airport Authority is scheduled to appear. It was felt publication of Airport Authority meetings would have several benefits: r~1i4~ outreach into the community, informing the public of board business, and providing an "","" avenue for the Airport Authority to express it's views in a different light. "~ 5. Moster Plan Update Mr. Bahnick reported staff is waiting for execution of the joint project agreement with the consultant preparing the update. It was indicated a citizens' committee composed of eight to ten people from neighborhoods, businesses, and the airpark, will work with staff to provide input to the consultant. Discussion ensued regarding who should be on the master plan committee. Involving vocal members of the public, who are willing to communicate their issues with management. was felt to be important to airpark community relations. Mr. Jennings indicated a preliminary fact finding meeting is needed to determine some of the issues in advance. It was suggested to invite members of the public, business, and aviation communities to an Airport Authority meeting for this purpose. Discussion ensued regarding how to effectively issue the invitations, and the Airport Authority's role in the master plan. In response to a question, Mr. Bahnick said the plan is targeted for completion in 1997. 6. New Hangar Construction Mr. Bahnick reviewed the status of construction. A change was made in the taxiway layout, at the request of a tenant. It was noted a freak storm had knocked down a partially constructed wall. In response to questions, Mr. Bahnick provided clarification on doorway configuration, stating all doors can be open at once, without blocking access to any maa02.97 2 02/05/97 ," ..' t, ,.", '.," ,", '>,J-ort ,; ~ c:, .......q\ "J '>' , ~' , 1 . >: '. ' : hangar, or extending outside the building's footprint. He said all are, sideways rolling hangar doors, supported at the top and bottom~ none roll up or fold. 7. Request for Proposal -- FBO Mr. Bahnick reported 70 invitations were sent; six bids were received. He read the list of bidders, and the selection committee members. Discussion ensued regarding the bidders and the selection committee. It was felt a tenant representative needs to be added to the selection committee, because it is not the Airport Authority's job to represent the tenants. Concerns were expressed that, without a tenant representative, rental rates could escalate drastically, and fuel sales could determine who is allowed to lease hangars. Member BlIs moved to revise the selection committee roster to include Buz Huechan as tenant representative. The motion was duly seconded. Discussion ensued regarding the motion. Concern was expressed that inclusion of Mr. Huechan would place three Chamber of Commerce representatives on the committee. Mr. Huechan pointed out his company is a member of the Chamber, but he would represent the tenants' interests, It was pointed out the selection committee is to be involved in ranking the candidates, not negotiating lease details. Upon the vote being taken, the motion carried unanimously. Mr. Bahnick will approach the City Management Team with the Airport Authority's recommendation. Authority members encouraged Mr. Bahnlck to put great emphasis on getting Mr. Huechan on the committee. In response to questions, Mr. Bahnick read from the calendar of events, stating vendor presentations are scheduled for March 5. In response to questions, Mr. Jennings indicated the meeting is open, but public input will not be received. 8. C-View Channel 15 Mr. Bahnick reported the City Engineering Department was excited to receive authorization to produce 12 cable television programs per year related to engineering matters. He felt to would be good to include some Airport Authority meetings. Programs concerning the EAA and Young Eagles were suggested. As the coordinator, Mr. Huechan agreed to speak in front of the camera during Young Eagles Day, March 22. Mr. Jennings will coordinate with Mr. Huechan regarding the shooting schedule. Mr. Bahnick said he advised Information Management of the Airport Authority's desire to have their regular meetings televised, but could not get permission due to C~View's heavy taping schedule. One member expressed concern the Airport Authority was told to move its meetings to City Hall because of the need to televise them. Mr. Jennings suggested waiting until City Hall reopens and the taping schedule is back to normal before pursuing the issue. He briefly explained the difficulties of operating a 24-hour television channel with only two staff members. Mr. Bahnick agreed to continue his pursuit of the issue. maa02.S? 3 02/05/97 ...-.......~. ..., . L',L.'..,,_..'._~C1.......~ .~..c,.. U~,' ",<',/' "0. .'."'..r.;;I.......(1-<'..,.: I" , " ., , .... ,. "..... 9. Security Slgnage , ~ I ,\ (:) ~:J Mr. Bahnick updated the members, stating signage has been manufactured, and installation is completed. Mr. Jennings questioned whether there was a security concern with the main gates remaining open during the day. Mr. Silcox responded the Airport Authority had decided to install a timer to close the gate automatically, allowing it to remain open during the day. Mr. Bahnick reported a new electrical panel was installed to repair the heating and air conditioning in the airpark office. 10. Refurbish Hangar "A" Mr. Bahnick has received four professional estimates of the costs to perform refurbishment in varying degrees of complexity. He indicated the contractor has a set time frame, so Airport Authority direction is needed so funds can be encumbered for the project. The bids range from $ 78,000 for repainting, up to $356,000 for total demolition and reconstruction. Staff recommends the $118,000 estimate for removal of the old skin, cleaning and inspecting the steel structure, reskinning, and reroofing as the best way to preserve the life of the building. This estimate also includes repairing the sliding doors and an electrical upgrade. He will copy the estimates to the Airport Authority. Discussion ensued regarding the various options; appraisal value of the existing structure; timing for bringing Hangar A up to fire code; what is involved in a JPA (Joint Project Agreement) construction contract; and timing for getting this item before the City Commission if a change should be needed. Discussion ensued regarding the tenants and it was indicated only two or three objected to moving. One member cautioned against unnecessarily shuffling the tenants around. One tenant reported the hangar floor is two inches lower than the surrounding land, so is subject to standing water. Mr. Jennings said a layer of asphalt can be added inside the hangar when the taxiways are repaved. It was indicated gutters and downspouts will help solve the problem. Mr. Jennings left the meeting at 4:30 p.m. 11. Other Business Mr. Emshoff reported the Clearwater St. Petersburg Airport is giving away 10 enclosed hangars to anyone who is willing to move them. In response to a question from Member Bils, it was indicated the FBD's lease is on a day to day basis. Mr. Huechan raised the question whether the City Commission wants the airpark to generate revenue beyond breaking even, In view of the City Commission having weighted a return of the City's investment at 30% in the ranking process, he said tenants are concerned there may be no cap on rate increases, because tenants do not know what is in the bid proposals. Discussion ensued regarding the Commission's desire to return the airpark to maa02.97 4 02/05/97 t, ~ -;- , , .. ~ : (~ <J j< , I ' " , " "';' .~, ~",~.:i.~~:"..'~;~,{;/~:J{~};~i?,;}\::~~~:'; t1:":' Enterprise Fund status. While It was agreed the airpark should sustain itself and pay related staff expenses, it was indicated the City should not expect an enormous return from rentals. Mr. Atanasio questioned whether the selection committee will be allowed to participate in FBD lease negotiations. Mr. Hendricks expressed concern with unlicensed mechanics servIcing aircraft at the airpark. It was indicated one of the RFP's had exaggerated the frequency of unauthorized maintenance, but the Chair was aware of only one incident where service was done without authorization. General discussion ensued regarding who should be responsible for authorizing a service person. Call of the Next Meeting The next regular meeting of the Airport Authority was called for March 6, 1997, at 3:00 p.m., in the Municipal Services Building, Human Resources Room #111. Adjournment The meeting adjourned at 4:56 p.m. Attest: Chair Airport Authority L/~~ 'Board Reporte " maa02.97 5 02/06/97 ...~....--....~~..... -1'..--..----.---.........,I........Ici.-.......--:-...-:..t.+J....w..J~w.~.;.._,<, " , , , . c ~, ~g"'.H, . ,.,;','~~:::.:\ ::<';:'::: .. , " '<'.' ! ~ ,