10/05/2016 City Council Meeting Minutes October 5, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Wednesday, October 5, 2016
6:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes October 5, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff and Councilmember
Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Rev. Curtis Paige from Heritage United Methodist Church
3. Pledge of Allegiance — Councilmember Hamilton
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.) — Given.
4.1 Check Presentation DEP - Peter Krulder, Department of Environmental Protection
Mr. Krulder presented the Mayor with a FRDAP grant check in the amount of
$200,000 for the Countryside Sports Complex renovations and the McMullen
Tennis Complex expansion.
4.2 Manufacturing Month Proclamation, October 2016 - Becky Jo Burton, Bay Area
Manufacturers Association (BAMA)
4.3 2016 United Way Month Proclamation, October 6-November 4, 2016 - Chuck Warrington
4.4 Fire Prevention Week Proclamation, October 9-15, 2016 - Steve Strong, Division Chief
4.5 Public National Gas Week Proclamation, October 2-8, 2016 - Chuck Warrington
4.6 State of Florida's Unclaimed Property Fund - James Jacobs
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City Council Meeting Minutes October 5, 2016
5. Approval of Minutes
5.1 Approve the minutes of the September 15, 2016 City Council Meeting as submitted in
written summation by the City Clerk.
Vice Mayor Jonson moved to approve the minutes of the
September 15, 2016 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda
Pat Dowling, Randy Cooper, Roger Roberts, Richard Rolli, and
Terry Warner expressed opposition to the mooring field proposed by Mr.
Blackwood and thanked Council for opposing the mooring field with the
Army Corps of Engineers (Corps).
The City Clerk noted that there were 25 individuals in the audience who
opposed the mooring field.
The City Attorney said there are three different items pending: 1)
Litigation the City is in with the property owner over a portion of the
property that the City legally owns, approximately 27% of the site the
property owner plans to use for the mooring field, still in progress and
will take a while to conclude, 2) Action pending in front of the Army Corps of
Engineers, which the City, Island Estates Civic Association, the Beach
Association and citizens have submitted a letter requesting a public hearing,
the City has not received a response, 3) Petition for an administrative hearing
on the Department of Environmental Protection's permit that was issued
without notice, the City has not received a response.
Public Hearings - Not before 6:00 PM
7. Second Readings - Public Hearing
7.1 Adopt Ordinance 8933-16 on second reading, annexing certain real properties whose
post office addresses are 2130 Burnice Drive and 2154 Bell Cheer Drive, all in
Clearwater, Florida 33764, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
Ordinance 8933-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8933-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
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City Council Meeting Minutes October 5, 2016
Councilmember Cundiff and Councilmember Hamilton
7.2 Adopt Ordinance 8934-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 2130 Burnice Drive and 2154 Bell
Cheer Drive, all in Clearwater, Florida 33764, upon annexation into the City of
Clearwater as Residential Low (RL).
Ordinance 8934-16 was presented and read by title only.
Councilmember Cundiff move to adopt Ordinance 8934-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.3 Adopt Ordinance 8935-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 2130 Burnice Drive
and 2154 Bell Cheer Drive, all in Clearwater, Florida 33764, upon annexation into the
City of Clearwater as Low Medium Density Residential (LMDR).
Ordinance 8935-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8935-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.4 Adopt Ordinance 8936-16 on second reading, annexing certain real property whose
post office address is 1450 Carolyn Lane, Clearwater, Florida 33755, together with
certain Carolyn Lane Right-of-Way, into the corporate limits of the city and redefining
the boundary lines of the city to include said addition.
Ordinance 8936-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8936-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.5 Adopt Ordinance 8937-16 on second reading, amending the future land use plan
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City Council Meeting Minutes October 5, 2016
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1450 Carolyn Lane, Clearwater, Florida
33755, upon annexation into the City of Clearwater as Residential Low (RL).
Ordinance 8937-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8937-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.6 Adopt Ordinance 8938-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1450 Carolyn Lane,
Clearwater, Florida 33755, upon annexation into the City of Clearwater as Low
Medium Density Residential (LMDR).
Ordinance 8938-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8938-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.7 Adopt Ordinance 8939-16 on second reading, annexing certain real properties whose
post office addresses are 3031 Hoyt Avenue and 3077 Grand View Avenue, all in
Clearwater, Florida 33759, together with certain Right-of-Way of McMullen Booth
Road into the corporate limits of the city and redefining the boundary lines of the city
to include said additions.
Ordinance 8939-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8939-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.8 Adopt Ordinance 8940-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 3031 Hoyt Avenue and 3077 Grand
View Avenue, all in Clearwater, Florida 33759, upon annexation into the City of
Clearwater as Residential Low (RL).
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City Council Meeting Minutes October 5, 2016
Ordinance 8940-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8940-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.9 Adopt Ordinance 8941-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 3031 Hoyt Avenue
and 3077 Grand View Avenue, all in Clearwater, Florida 33759, upon annexation into
the City of Clearwater as Low Medium Density Residential (LMDR).
Ordinance 8941-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8941-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.10Adopt Ordinance 8943-16 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2016 to reflect increases and decreases in
revenues and expenditures for the General Fund, Special Development Fund, Special
Program Fund, Gas Fund, Solid Waste and Recycling Fund, Marina Fund,
Administrative Services Fund, Parking Fund and Garage Fund.
Ordinance 8943-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8943-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.11Adopt Ordinance 8944-16 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2016, to reflect a net increase of
$1,261,353.
Ordinance 8944-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8944-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
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Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.12Continue to a date uncertain: Ordinance 8923-16 second reading, making
amendments to the Clearwater Comprehensive Plan to support the implementation of
the US 19 Corridor Redevelopment Plan and new US 19 future land use categories,
establish criteria for plan amendments in the Coastal Storm Area, and update various
terms and references.
Vice Mayor Jonson moved to continue Item 7.12 to a date
uncertain. The motion was duly seconded and carried
unanimously.
8. City Manager Reports
8.1 Approve five purchase contracts for the City's purchase of real property located within
the 600 block of North Garden Avenue, Clearwater, Florida, with a total purchase
price of$754,500 and total expenditures not to exceed $900,000, and authorize the
appropriate officials to execute same, together with all other instruments required to
affect closing.
The five contiguous properties are located in the block bordered by North
Garden Avenue, Eldridge Street, Maple Street and the Pinellas Trail. Spruce
Street bisects the block from north to south. The proposed assemblage
contains 60,160 square feet (1.38 acres). The Economic Development and
Housing Department proposes to acquire this property to create
homeownership inventory under an affordable housing program. The site is
suitable for construction of 13 single-family, three-bedroom homes.
The proposal includes the City acquiring the property, performing various tasks
such as resident relocation assistance, an environmental analysis/remediation
and demolition of existing improvements. When complete, the City will then
sell the property to a firm qualified to produce single family homes to people
qualifying at 80% of Area Median Income or below. The project will
complement the adjacent 76-unit housing project and will create workforce
housing within the City's North Greenwood Neighborhood Revitalization
Strategy Area (NRSA). Characteristics of a NRSA are an aging housing stock
and lack of owner equity. This project will help to achieve goals established in
the 2016/17-2019/20 Consolidated Plan and 2016/17 Annual Action Plan to
provide availability of, and accessibility to, affordable housing for the residents
of the City of Clearwater.
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The City will use HOME funding made available from the United States
Department of Housing and Urban Development and other non-federal housing
grant and/or program income dollars to fund the acquisition. The majority of
these funds will be recaptured upon the sale of the property to a qualified
developer, and the same funding sources will be used to assist with
development costs. Commercial Investment Appraisers performed an
appraisal and valued the property at$780,000 with a valuation date of August
1, 2016.
Property Owner Area Price
09-29-15-08622-000-0361 David Dupuis 2,475 SF $72,500
09-29-15-08622-000-0390 John Spagnola 5,000 SF $47,000
09-29-15-08622-000-0350 Ilhan Bilgutay 7,425 SF $168,750
09-29-15-08622-000-0330 Pace Technology 4,950 SF
09-29-15-08622-000-0320 Pace Technology 4,950 SF $206,250
09-29-15-08622-000-0310 Pace Technology 4,950 SF (3 Parcels)
09-29-15-08622-000-0400 Al Guy 14,800 SF $260,000
09-29-15-08622-000-0450 Al Guy 10,660 SF (2 Parcels)
TOTAL 60,160 SF $754,500
Anticipated acquisition costs:
Purchase price $754,500
Environmental audit/remediation $15,000
Appraisal $2,700
Closing costs $5,000
Broker Fee $15,000
Demolition $70,000
Survey $5,000
Relocation Assistance $32,800
TOTAL $900,000
APPROPRIATION CODE AND AMOUNT:
Funding for this project is available with the use of HOME funding from the
United States Department of Housing and Urban Development, State Housing
Initiatives Partnership Program and the Pinellas County Housing Trust Fund.
Councilmember Caudell moved to approve five purchase contracts
for the City's purchase of real property located within the 600 block
of North Garden Avenue, Clearwater, Florida, with a total purchase
price of$754,500 and total expenditures not to exceed $900,000,
and authorize the appropriate officials to execute same, together
with all other instruments required to affect closing. The motion
was duly seconded and carried unanimously.
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City Council Meeting Minutes October 5, 2016
8.2 Approve a Professional Services Contract between the City of Clearwater and J. Vero
and Associates, Inc. (dba HUB) to provide tourism marketing services for the City of
Clearwater in the amount of$164,000 per fiscal year, and authorize the appropriate
officials to execute same.
In 2010, the City selected through a competitive bid process Imagine Global
Consulting to implement a comprehensive public relations program to improve
the brand awareness of the City of Clearwater's attributes as a top tourism
destination. In 2013, Imagine Global Consulting was selected through a similar
process to continue to provide those services. The contract, inclusive of two
one-year renewal periods, expired on September 30, 2016.
On May 10, 2016, the City released Request for Proposals 34-16 with the goal
of selecting an experienced marketing and public relations partner in directing
future marketing and public relations efforts, including web and social media, in
an aggressive and comprehensive manner to strengthen awareness statewide,
nationally and internationally, of the City's attributes and offerings as a top
vacation destination with an ultimate goal of attracting more visitors.
Sixteen proposals were received by the June 9, 2016 deadline. The Selection
Committee met on July 14, 2016 to review and rank the proposals. Proposals
were evaluated and ranked based on approach to the scope of work,
experience, proven performance/similar work, personnel/time availability,
creativity, and proposed plan for costs. The Selection Committee was
comprised of the following: Lisa Chandler, Pier 60 Concessions and Barefoot
Beach House; Jeff Castner, General Manager, Opal Sands Resort; Kris Koch,
Special Events - Parks & Recreation; Joelle Castelli, Director of Public
Communications, and Denise Sanderson, Director of Economic Development
and Housing.
The top four firms were asked to present their proposals to the Selection
Committee:
J. Vero and Associates, Inc. (dba HUB), Freehold, NJ, New York, NY and New
Orleans, LA
Imagine Global Consulting, New York, NY, Hemsworth Communications, Fort
Lauderdale, FL
And Sparxoo, Inc., Tampa, FL .
After oral presentations were made on August 17, 2016, J. Vero and
Associates Inc. (HUB) was determined to have received the most points.
Presenting firms were notified of the results and staff entered contract
negotiations with HUB.
The Selection Committee's recommendation is based upon the following:
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• Research-based approach to identify destination's intrinsic value
• Messages that resonate with target audiences
• Team of PR experts, syndicated journalists, award winning creative
designers and social media experts.
• Relationship-based approach to work with travel media, digital
influencers and creative partners.
• HUB's parent company, J. Vero and Associates, Inc. produces the
widely acclaimed Travel Media Showcase.
The Scope of Work includes a detailed action and activity plan, numerous
value-added opportunities, comprehensive approach to achieving goals with
detailed deliverables, no hourly billing, and clearly defined benefits for the City
of Clearwater.
The one-year contract with option for up to two one-year renewals is not to
exceed $164,000 per year inclusive of all public relations, website, social
media, and account management activities.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the FY 2016-2017 budget - cost code
0010-09216-530100-552-000-0000 to fund this contract.
USE OF RESERVE FUNDS:
N/A
A concern was expressed with the proposed cost compared to the
marketing efforts provided by Tourist Development Council. A
suggestion was made that the money be provided to the Regional
Chamber of Commerce and the Clearwater Beach Chamber of
Commerce to promote Clearwater focused events.
Discussion ensued with comments made that the contract amount has
not increased for several years, consideration should be given to
increase the contract depending on HUB's performance.
In response to questions, Economic Development and Housing Director
Denise Sanderson said the Selection Committee Members were impressed
with HUB's connectivity to economic development and the opportunity to
communicate to tourists who are considering relocating to Clearwater, and
their access to well-known travel journalists the City has never had access to
with the past provider. Ms. Sanderson said HUB will buy social media ads.
Staff has asked HUB to consider producing a variety of videos that can be
played at hotels and visitor centers that relays the message of the non-tourist
related assets Clearwater offers.
Councilmember Hamilton moved to approve a Professional
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Services Contract between the City of Clearwater and J. Vero and
Associates, Inc. (dba HUB) to provide tourism marketing services
for the City of Clearwater in the amount of$164,000 per fiscal year,
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried with the following vote:
Ayes: 4 - Vice Mayor Jonson, Councilmember Caudell, Councilmember
Cundiff and Councilmember Hamilton
Nays: 1 - Mayor Cretekos
8.3 Approve Change Order 1 to David Nelson Construction Co. of Palm Harbor, Florida
for the Greenlea-Often Traffic Calming and Stormwater Improvement Project
(10-0003-EN) in the amount of$685,440, approve a time extension of 30 days, and
authorize the appropriate officials to execute same.
April 7, 2016, City Council awarded a contract to David Nelson Construction
Co. in the amount of$3,071,486.83 for the Greenlea-Often Traffic Calming and
Stormwater Improvement Project (10-0003-EN).
Change order 1 provides for needed resurfacing of streets in Greenlea-Otten
neighborhoods in conjunction with the Greenlea-Otten Traffic Calming and
Stormwater Improvement Project while minimizing impact to residents for a
new contract total of$3,756,926.83. Change order 1 also extends the original
contract from 435 to 465 days for completion of additional work by October 4, 2017.
APPROPRIATION CODE AND AMOUNT:
0315-92277-563700-541-000-0000 $685,440
Funds are available in capital improvement project 315-92277, Streets &
Sidewalks, to fund this change order.
In response to a question, Engineering Construction Manager Tara Kivett said
a portion of Greenlea Drive was included in the traffic calming project and
reason why the change order does not include Greenlea Drive. The change
order will address the areas not included in the traffic calming project.
Vice Mayor Jonson moved to approve Change Order 1 to David
Nelson Construction Co. of Palm Harbor, Florida for the
Greenlea-Otten Traffic Calming and Stormwater Improvement
Project (10-0003-EN) in the amount of $685,440, approve a time
extension of 30 days, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
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8.4 Approve a proposal from Construction Manager at Risk, Keystone Excavators, Inc. of
Oldsmar, Florida, in the amount of$243,977.80 to construct Park Place Roadway
Repairs Project (16-0036-EN); and authorize the appropriate officials to execute
same.
August 4, 2016, City Council approved the use of Construction Manager at
Risk Services (CMR) for Continuing Contracts Biltmore Construction Co., Inc.
of Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach,
FL; Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of
Tarpons Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone
Excavators, Inc. of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL;
and Wharton-Smith, Inc. of Sanford, FL.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge
and involvement in the community.
Decorative concrete pavers at the southern portion of Park Place have reached
the end of their useful lifespan. This project will replace them with standard
base and asphalt pavement.
The intersection at Park Place Blvd. and Drew St. contains a noticeable
change in grade especially when traveling north bound onto Park Place Blvd. This
project will regrade portions of Northern Park Place Blvd. at the intersection and
improve the transition.
Work shall commence upon award and execution of the proposal and will be
completed 60 calendar days from the notice to proceed date.
APPROPRIATION CODE AND AMOUNT:
0315-92277-563700-541-000-0000 $243,977.80
Funds are available in capital improvement project 315-92277, Streets &
Sidewalks, to fund this contract.
In response to questions, Engineering Construction Manager Tara Kivett said
the intersection north of Gulf to Bay Boulevard at Park Place has concrete
pavers that will be pulled and paved with asphalt. The north end at the Drew
Street intersection has some grade differences that will be evened out. The
surrounding property owners were given an opportunity to participate in the
process but the response was lagging. Ms. Kivett said the surrounding
property owners were told they could approach Keystone Excavators
regarding having work on their property at their expense while work in the
right-of-way was being done. Ms. Kivett said the use of the roadway has
changed over the years, it no longer serves just the apartment residents and
office workers in the area. Staff did not believe pavers were a good fit given
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the high volumes of vehicular traffic.
Councilmember Cundiff moved to approve a proposal from
Construction Manager at Risk, Keystone Excavators, Inc. of
Oldsmar, Florida, in the amount of $243,977.80 to construct Park
Place Roadway Repairs Project (16-0036-EN); and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
8.5 Award the Construction Manager (CM) at Risk contract to Biltmore Construction Co.
Inc., of Belleair, Florida, to construct Fire Station 50 (14-0040-FI), amend the budget
for the Fire Station 50 project to a new total of$3,932,566, an increase of$234,656
over the original $3,697,910 budget to include six four-fold apparatus bay doors in lieu
of roll up doors, approve the Fire Station 50 GMP of$3,392,615, and authorize the
appropriate officials to execute same.
The Fire Station 50 project includes construction of a new 9,934 square foot,
1-story, 3 apparatus bay, hardened fire station off of Countryside Boulevard,
same location as the existing station.
Council approved the selection of Biltmore Construction as the project CM at
Risk firm in March 2015. The item noted that Biltmore would provide
preconstruction services under a Purchase Order including design review and
construction cost estimating. Once design approached final construction
documents, staff would present a guaranteed maximum price contract to
Council for approval.
The contract allows for management fees to construct the project of 5.0% of
the Guaranteed Maximum Price (GMP).
The increased project cost can largely be attributed to the addition of the 4-fold
apparatus doors. These doors, exactly like the doors at the new main fire
station, are sturdier, open faster, and are safer due to the full door view as it is
opening. Staff feels that the extra cost will be saved in continued maintenance
cost for the 40 to 50-year life span of the facility.
The construction is estimated to last one year, November 2016 through
November 2017.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of$234,656, from
capital improvement project 315-91253, Main Fire Station, to capital
improvement project 315-91268, Countryside Fire Station, to provide additional
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funds needed for this contract.
Council thanked Fire Chief Robert Weiss for his years of service to the
community and wished him a happy retirement.
Councilmember Caudell moved to award the Construction Manager
(CM) at Risk contract to Biltmore Construction Co. Inc., of Belleair,
Florida, to construct Fire Station 50 (14-0040-FI), amend the budget
for the Fire Station 50 project to a new total of $3,932,566, an
increase of $234,656 over the original $3,697,910 budget to include
six four-fold apparatus bay doors in lieu of roll up doors, approve
the Fire Station 50 GMP of $3,392,615, and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
8.6 Authorize the funding of city medical insurance and a contract between the City and
Cigna Healthcare for administrative services under a self-insured funding arrangement
for the period January 1, 2017 through December 31, 2017, at a total not-to-exceed
$18.4 million, to be funded through city budgeted funds, and payroll deduction of
employee premiums.
For plan year 2017, an actuarially supported renewal based on the City's
claims trending projected an increase of 1.7% in funding of the plan based on
an increase in rates, in order to maintain the current plan design and
participation in Cigna's Open Access Plus network. This proposed renewal will
incorporate mental health, substance abuse, and EAP coverage.
During 2016, participants were required to complete a Personal Health
Assessment (PHA) through the Employee Health Center in order to be placed
in a plan with a more advantageous schedule of benefits. Employees who did
not complete the PHA were placed in a plan with a different schedule of
benefits. Current federal guidelines will no longer permit this so all employees
who participate will be placed in the same plan.
The City's Benefits Committee voted unanimously to recommend to City
Council that the proposed plan design and rates be adopted and Cigna be
retained as the administrator of the City's account for 2017. The
recommendation also maintains the current funding strategy for city
contributions of 100% of the cost of employee coverage, 75% of the cost of
employee plus one coverage, and 68% of the cost of employee plus family
coverage. City staff concurs with the Benefits Committee recommendation.
The cost of implementing this plan option would result in an increase to the
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City's contribution of an estimated $621,000, or 4.4% for FY 2016 versus the
prior year. Approximately $285,000 is attributable to the estimated 1.7%
increase in funding per above. The remaining $336,000, or 2.7%, is
attributable to the increase in new positions in the FY 2017 budget.
For fiscal year 2017, the City has budgeted $15.138 million for the City's share
of medical insurance coverage. The City's estimated costs per this
recommendation are estimated at$14.852 million resulting in an estimated
budget surplus of$286,000.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted in the FY17 Budget.
Human Resources Director Joe Roseto provided a PowerPoint
presentation.
In response to questions, Mr. Roseto said the City of Dunedin has opted
out of the Health Clinic this year, they were paying for 17% of the
overhead costs. Staff is evaluating employee usage of the health clinic
to determine if operational hours must be adjusted. Mr. Roseto said being self
insured means the City obtains a provider to manage the network, there
was no need to go out to bid this year given the robust network provided
by Cigna in this area. The Tele Health service will allow individuals to
call a physician afterhours for a co-pay. Mr. Roseto said there is no per
employee cost to the City for the Tele Health service this year.
It was suggested that staff approach Cigna regarding a discounted Tele
Health fee. Gehring Group representative Sean Fleming said staff may be
able to request that the co-pay fee be eliminated and charge the Plan for the
Tele Health service fee.
Councilmember Hamilton moved to authorize the funding of city
medical insurance and a contract between the City and Cigna
Healthcare for administrative services under a self-insured funding
arrangement for the period January 1, 2017 through December 31,
2017, at a total not-to-exceed $18.4 million, to be funded through
city budgeted funds, and payroll deduction of employee premiums.
The motion was duly seconded and carried unanimously.
8.7 Approve the Lease Modification Agreement between the City of Clearwater and
Powell Professional Center, LLLP, for the space designated as Suite 240, located in
the commercial building known as the Powell Professional Center at 401 Corbett
Street, Clearwater for a cost not-to-exceed $160,000 for the three-year period
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City Council Meeting Minutes October 5, 2016
beginning July 1, 2016 through June 30, 2019, and authorize the appropriate officials
to execute same.
On July 1, 2010, the City entered into a lease agreement with Powell
Professional Center for a space to be used by the City as an onsite medical
clinic for city employees, retirees, and their dependents covered under the
City's medical insurance.
The lease provides for the rental of a suite containing 2,677 rentable square
feet. The term of the initial lease was three years, commencing the July 1,
2010 and ending on June 30, 2013, with a subsequent renewal from July 1,
2013 through June 30, 2016.
This lease agreement provides for a three-year lease commencing on July 1,
2016 and ending on June 30, 2019. The lease provides an option for the City
to cancel the lease by providing 60 days written notice at any time after the first
full lease year, without penalty. This lease agreement provides for a rental rate
of$4,261.98 per month, with an escalation of 3% per year.
APPROPRIATION CODE AND AMOUNT:
Funding is currently budgeted through the Central Insurance Fund.
In response to questions, Human Resources Director Joe Roseto said
June 2017 would be the soonest the City could opt out of the lease
agreement without penalty. Staff is evaluating alternative locations given
recent maintenance issues with elevators and the age of the building. Mr.
Roseto said the building manager has obtained a new elevator contractor.
Vice Mayor Jonson moved to approve the Lease Modification
Agreement between the City of Clearwater and Powell Professional
Center, LLLP, for the space designated as Suite 240, located in the
commercial building known as the Powell Professional Center at
401 Corbett Street, Clearwater for a cost not-to-exceed $160,000 for
the three-year period beginning July 1, 2016 through June 30, 2019,
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
8.8 Authorize a purchase order (contract) for payment of premiums to New York Life
Insurance Company under the City's 1% life insurance program in the amount of
$400,000 for the period October 1, 2016 through September 30, 2019.
The City maintains a benefit for city employees referred to as the 1% life
insurance program. It provides for employees to contribute up to 1% of their
annual salary toward life insurance premiums with the city matching that
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City of Clearwater
City Council Meeting Minutes October 5, 2016
amount. Effective October1, 2008, the City no longer permits new enrollments
in this program but does permit grandfathered employees to continue to
participate.
This program was replaced for CWA represented employees for life insurance
coverage of$50,000.
This request is for a continuation of service that is exempt from the bid process
under contracts for insurance.
APPROPRIATION CODE AND AMOUNT:
Funds for City contributions to this program are included in the City budget.
Four other purchase orders for Fiscal Year 16/17 life insurance coverage
totaling $76,000 have been previously approved by appropriate staff, to the
following providers:
Equitable Life Insurance Company, PO # BR511805, $10,800
Prudential Insurance Company, PO # BR511806, $8,200
Transamerica Premier Life Insurance Company, PO # BR511807, $15,000
Principal Life Insurance Company, PO # TBD, $42,000
USE OF RESERVE FUNDS: N/A
Councilmember Caudell moved to authorize a purchase order
(contract) for payment of premiums to New York Life Insurance
Company under the City's 1% life insurance program in the amount
of $400,000 for the period October 1, 2016 through September 30,
2019. The motion was duly seconded and carried unanimously.
8.9 Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for
the period of October 1, 2016 through September 30, 2017 for software maintenance,
at a cost not to exceed $252,586, in accordance with Sec. 2.564(1) (b) Code of
Ordinances, sole source, and authorize the appropriate officials to execute same.
This is an annual contract for PeopleSoft (payroll system) at $117,815; Oracle
(database licensing) at$35,109; Oracle OWAM maintenance (asset
management system) at$81,783; and Oracle Mobile Device at$17,879.
This Purchase Order represents an approximate $31,675 increase from a year
ago. The increase in maintenance is due to the purchase of additional
licensing for PeopleSoft and database systems, and annual incremental
licensing overhead.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
City Council Meeting Minutes October 5, 2016
0555-09864-546200-519-000-0000 - $252,586
Councilmember Cundiff moved to approve a contract (purchase
order) to Oracle America, Inc., Redwood Shores, CA for the period
of October 1, 2016 through September 30, 2017 for software
maintenance, at a cost not to exceed $252,586, in accordance with
Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize
the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
8.10Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart
phones and mobile data services for the period of November 1, 2016 through October
31, 2017 in an amount not to exceed $385,000 in accordance with Sec 2.564 (1) (d),
Code of Ordinances, under State Contract DMS-1011-008C, and authorize the
appropriate officials to execute same.
The total Verizon Purchase Order is $385,000, broken down as follows: Basic
cellular/smart phones $193,000 and data cards for Police Department's patrol
vehicles as well as data cards for various other departments $192,000.
This Purchase Order represents an increase of approximately $25,000 (13.9%)
from the previous year.
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $193,000
0555-09862-530300-519-000-0000 - $192,000
Councilmember Hamilton moved to award a contract (Purchase
Order) to Verizon Wireless for basic cellular/smart phones and
mobile data services for the period of November 1, 2016 through
October 31, 2017 in an amount not to exceed $385,000 in
accordance with Sec 2.564 (1) (d), Code of Ordinances, under State
Contract DMS-1011-008C, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
8.11Award a contract (Purchase Order) to State of Florida, Department of Management
Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet
lines and toll free lines during the period of October 1, 2016 to September 30, 2017 at
a cost not to exceed $121,500, in accordance with Sec 2.564 (1)(d), Code of
Ordinances, under State Contract DMS-08/09-071, and authorize the appropriate
officials to execute same.
Department of Management Services - $121,500
Toll Free number into the network - $250
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Centranet lines (462 numbers) for the outlying individual sites $120,000
Domestic long distance calls through Suncom - $1,250
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $121,500
In response to questions, IT Director Dan Mayer said regular phone
service is provided through a separate contract, which does not meet
the threshold to go before Council. The item before Council addresses
remote locations, such as the McMullen Tennis Complex.
Vice Mayor Jonson moved to award a contract (Purchase Order) to
State of Florida, Department of Management Services, Tallahassee,
Florida for Suncom long distance service, State AIN Centranet lines
and toll free lines during the period of October 1, 2016 to
September 30, 2017 at a cost not to exceed $121,500, in
accordance with Sec 2.564 (1)(d), Code of Ordinances, under State
Contract DMS-08/09-071, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
8.12Award a Blanket Purchase Order to Encore Broadcast Systems, Inc. of Tampa, FL, in
the amount of$453,000 for the purchase of advanced audio-video equipment for City
Hall and Municipal Services Building, and authorize the appropriate officials to
execute same.
Vendor selection is in accordance with Sec. 2.564(1) (d), Code of Ordinances -
Other government bid. The City will piggyback on Hillsborough Co. School
Contract ITB 1411 s-EST TV Studio Equipment, Purchase, Installation, Repair
and Related Parts. This contract was awarded to Encore Broadcast Systems
of Tampa as the qualified vendor to provide procurement and technical design
of audio, video, networking, IP Cameras, hearing loop, software licensing, and
installation services.
The scope of services to be performed includes procurement, design and
installation of electronic equipment to upgrade City Hall Chambers, the
Municipal Services Building training lab, Municipal Services Building, Room
130 (conference room located on the first floor of MSB and used for solicitation
interviews and presentations), and the C-View TV Control Room located in the
Municipal Services Building.
Initial work under this contract will be designing an interactive dais for official
meetings of City Council and designated advisory board meetings. The next
phase of work involves design and installs of related equipment into C-VIEW
control room and related equipment/software installations for streaming and
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City of Clearwater
City Council Meeting Minutes October 5, 2016
cable casting of board meeting. The third phase of the project will be design
and install related equipment into the training lab and room 130 conference
rooms. At the end of the project, all facilities will be interconnected.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of$500,000 from the
Administrative Services Fund, to capital improvement project 315-94890,
Advanced Enterprise Audio Visual R&R, to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
allocating Administrative Services Fund reserves in the amount of$500,000 to
capital improvement project 315-94890, Advanced Enterprise Audio Visual
R&R. The Administrative Services Fund currently has an estimated $3.0
million in available reserves after recognizing monies previously committed to
capital projects.
In response to questions, IT Director Dan Mayer said the scope of services
includes microphones and video equipment associated with broadcasting
from Council Chambers and presenting information on dedicated
servers for users of the dais. Each workstation at the dais will have a
computer. Station Manager Shawn Stafford said members sitting at the dais
will have the ability to view presentations or attachments from a monitor. The
costs associated with the renovations in Council Chambers is
approximately$170,000. Mr. Stafford said renovations include a
telemetrics loop for the hearing impaired and digital name plates. The
installation will be completed within a week. Mr. Mayer said the payback
is approximately five years and the software and hardware associated
with the dais can be moved. The City Manager said there is currently no
capital improvement line item for the replacement of City Hall.
The Council recessed from 8:02 p.m. to 8:09 p.m.
Councilmember Caudell moved to award a Blanket Purchase Order
to Encore Broadcast Systems, Inc. of Tampa, FL, in the amount of
$453,000 for the purchase of advanced audio-video equipment for
City Hall and Municipal Services Building, and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
8.13Modify Purchase Order ST111803 in the amount of$455,584 to GeoNexus
Technologies, Inc., Ann Arbor, MI for field mobility software and integration services,
to include payments for software maintenance in the amount of$115,000 in Fiscal
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City Council Meeting Minutes October 5, 2016
Year16-17 and Fiscal Year17-18, and authorize the appropriate officials to execute
same.
The original contract amount included maintenance charges for 3 years of
service, but payment of maintenance and usage fees were not articulated in
the original PO approved by Council.
GeoNexus Technologies, Inc. (GeoNexus) is the field mobility software solution
for integration of the City's GIS (geographic information systems) and Asset
Management software systems. The software is provided as a Cloud-based
SaaS (Software as a Service) solution. The City pays annual usage and
maintenance fees as negotiated via the contract approved June 16, 2015.
APPROPRIATION CODE AND AMOUNT:
No additional funds are requested
In response to a question, IT Director Dan Mayer said the software
allows public utilities and gas field crew workers to view the asset
management and customer service data in a GIS platform. The
software allows workers to view and open/close work orders.
Councilmember Cundiff moved to Modify Purchase Order ST111803
in the amount of $455,584 to GeoNexus Technologies, Inc., Ann
Arbor, MI for field mobility software and integration services, to
include payments for software maintenance in the amount of
$115,000 in Fiscal Year16-17 and Fiscal Year17-18, and authorize
the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
8.14Approve contracts (blanket purchase orders) for Baker and Taylor and Ingram Library
Services for the acquisition of library books and materials for the contract period of
October 1, 2016 through September 30, 2017, and authorize the appropriate officials
to execute same.
Award blanket purchase orders to Baker and Taylor, Atlanta, GA- $225,000;
and Ingram Library Services, Atlanta, GA - $150,000; for the acquisition of
library books and other materials. The purchase orders will be used for
numerous small dollar purchases. Both Baker and Taylor and Ingram Library
Services are State of Florida vendors on Contract number 715-001-07-1, valid
through February 28, 2017. Vendors have committed to extending contract.
Authorization for the blanket purchase orders is requested pursuant to Code
Section 2.564(1)(d) utilization of another governmental entity's bid.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
City Council Meeting Minutes October 5, 2016
Appropriation Code: 0010-01731-564400-571-000-0000
Amount: $375,000
Councilmember Hamilton moved to approve contracts (blanket
purchase orders) for Baker and Taylor and Ingram Library Services
for the acquisition of library books and materials for the contract
period of October 1, 2016 through September 30, 2017, and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
8.15Award a contract (purchase order) to Garland/DBS, Inc. (Garland), of Cleveland, Ohio
for $148,439.50, which includes a 10% contingency, to perform various roofing repairs
and replacements needed throughout Bright House Field, under the Master
Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County,
GA and U.S. Communities, and authorize the appropriate officials to execute same.
A 20-year capital improvement (reserve) study was completed in Fiscal Year
2014/15 by Wannemacher, Jenson Architects Inc. (WJA) and Delta
Engineering for Bright House Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Bright
House Field were established.
The study identified the need to repair and/or replace all roofs in Fiscal Year
2020/21 however, several of the roofs are now failing and need to be
addressed this fiscal year.
In reviewing possible options for how to repair and replace the roofs, staff
looked at the U.S. Communities and Master Intergovernmental Cooperative
Purchasing Agreement (MICPA). Garland is a contractor that has been
awarded a bid for roofing services through this agreement, and is available to
all members of the U.S. Communities cooperative, of which the City of
Clearwater is a member.
This contract will include the removal of all wet insulation down to metal roof
deck and replacement with new insulation; replace damaged modified
membrane; repair all open flashings; install asphalt primer, energizer liquid
membrane, polyester reinforcement, and another coat of energizer liquid
membrane and 3M roof granules, on selected roofs.
In addition, this contract includes a 10-year limited warranty on the roof as well
as an additional two-year contractor warranty on labor. Garland inspects the
roofs once a year for damage and repairs that might be needed.
To obtain the cost of this project Garland administered a competitive bid
process for the project and obtained three responsive bids. The City has had
successful experience with Garland on other City roofing projects administered
through the Building and Maintenance Division.
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City Council Meeting Minutes October 5, 2016
This is a 90-day project and will be completed prior to Spring Training 2017.
This item supports the City's Strategic Vision to provide quality facilities (Bright
House Field) for not only the enjoyment by residents but to promote the sports
tourism associated with the Phillies.
APPROPRIATION CODE AND AMOUNT:
Sufficient funds are available in Capital Improvement Program project
315-93205, Bright House Field Repairs for this contract.
USE OF RESERVE FUNDS: N/A
In response to questions, Parks and Recreation Director Kevin Dunbar
said Garland submitted the best response and has local individuals to perform
the work. Maintenance of the capital components of the stadium are the
City's responsibility, as the owner. The Phillies provides the City
approximately$700,000 annually in various fees and revenues. The
stadium is used for high school graduations, Hospice fundraiser, Boo Bash,
among other things.
Councilmember Cundiff moved to award a contract (purchase
order) to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for
$148,439.50, which includes a 10% contingency, to perform various
roofing repairs and replacements needed throughout Bright House
Field, under the Master Intergovernmental Cooperative Purchasing
Agreement (MICPA) with Cobb County, GA and U.S. Communities,
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
8.16Award a contract to Kenyon and Partners Inc. (KPI), of Tampa, Florida, Bid
16-0023-PR-B, for$383,170.41, which includes a 10% contingency, to perform
various air conditioner renovations and replacements needed throughout Bright House
Field and transfer $32,000 from CIP 315-93604 Boardwalks and Dock Replacement
to CIP 315-93205 Bright House Field Infrastructure Repairs, and authorize the
appropriate officials to execute same.
A 20-year capital improvement (reserve) study was completed in Fiscal Year
2014/15 by Wannemacher Jenson Architects Inc. (WJA) and Delta
Engineering for Bright House Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Bright
House Field were established.
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City Council Meeting Minutes October 5, 2016
The study indentified the need to replace all of the air-conditioning units over
the next four years beginning with Phase I in Fiscal Year 2016/17.
This contract will include the removal and replacement of the worst units and
systems (11) at the ballpark as well as replacing the major cooling tower and
pumps. Also, included is a five-year warranty on all HVAC compressors for
this project.
Alternate bids were also received from this contractor for Phase 11 totaling
$323,430.14 which would replace an additional 27 systems. This will be
addressed in Fiscal Year 2017/18 CIP budget.
A change order deduct including the elimination of a new AC system for the
Diamond Club Concessions located on the 3rd floor suites section, as well as
decreasing the contingency from 10% to 5% will be forthcoming.
An additional $32,000 is needed in order to fund this contract as well as
needed roof repairs at the ballpark therefore staff is recommending the transfer
of$32,000 from CIP 315-93604 Boardwalks & Dock Replacement to CIP
315-93205 Bright House Field Infrastructure Repairs. This transfer will not
impact the scheduled repairs and replacement of boardwalks and docks
scheduled for 2016/17.
This is a 120-day project and will be completed prior to Spring Training 2017.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of$32,000 from
capital improvement project 315-93604, Boardwalks & Dock Replacement to
capital improvement project 315-93205, Bright House Field Infrastructure
Repairs.
USE OF RESERVE FUNDS: N/A
Councilmember Hamilton moved to award a contract to Kenyon
and Partners Inc. (KPI), of Tampa, Florida, Bid 16-0023-PR-B, for
$383,170.41, which includes a 10% contingency, to perform various
air conditioner renovations and replacements needed throughout
Bright House Field and transfer $32,000 from CIP 315-93604
Boardwalks and Dock Replacement to CIP 315-93205 Bright House
Field Infrastructure Repairs, and authorize the appropriate officials
to execute same. The motion was duly seconded and carried
unanimously.
8.17Accept a Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward
Byrne Memorial Justice Assistance Grant award in the amount of$51,192, for
purchase of computer tablets, portable printers, and accessories and authorize the
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City of Clearwater
City Council Meeting Minutes October 5, 2016
appropriate officials to execute same.
On August 4, 2016, Council approved submission of a grant application for a
$51,192 allocation under the federal Justice Assistance Grant (JAG) program
to purchase 14 computer tablets, 18 portable printers and accessories. That
grant has been officially awarded and the Clearwater Police Department (CPD)
now seeks approval to accept it.
CPD's Motorcycle Unit is a part of the department's Traffic Enforcement Team,
which supplements uniform patrol operations by providing selective traffic
enforcement, preventing crashes, saving lives, reducing injuries, and
promoting voluntary compliance with the traffic laws of the State of Florida and
the City of Clearwater. The Unit members are often called upon to monitor and
enforce applicable speed laws, deploy at high crash intersections and DUI
sobriety roadblocks, perform selective enforcement during peak traffic hours,
and participate in multi-jurisdictional enforcement activities.
The Bike Team supplements uniform patrol operations by addressing specific
problems related to the downtown corridor, city parks, nuisance ordinances,
Clearwater Beach, and other areas of the City where bicycles are easier to
maneuver, such as shopping centers, special events or concerts, parades and
festivals. The Bike Team is also utilized to address the growing number of
pedestrians and bicyclists on the streets throughout Clearwater and works to
ensure public safety through the active enforcement of the state's bicycle and
pedestrian laws.
Community Problem Response (CPR) Teams address those specific problems
of a neighborhood, which may not respond to traditional police patrol. Using a
predictability driven policing approach, CPR Teams respond to identified crime
problems by utilizing a variety of police tactics including (but not limited to)
uniform, plainclothes, decoy, saturation, and other creative problem-solving
methods. These teams serve as a flexible, supplemental patrol resource to be
utilized to suit the needs of the community and CPD. CPR Team Officers
patrol the community on foot, bicycle, cruiser or other special purpose vehicle,
such as an ATV.
Officers assigned to the Motorcycle, Bike, or CPR teams are by their very
nature more mobile and often do not have ready access to the standard issued
laptop computers and printers that are now part of each CPD patrol car.
Currently, if an officer assigned to the Bike or CPR team confronts a person
who has violated a city ordinance or Florida statute, the officer cannot issue an
electronic citation on the spot, but must complete the citations manually or
escort the individual to a patrol cruiser or call for another officer with a vehicle
that has a laptop computer and printer. From an officer safety and efficiency
standpoint, the current system is not in the best interest of police or the public.
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City Council Meeting Minutes October 5, 2016
Due to the nature of the work of the Motorcycle, Bike and CPR Teams, CPD
wishes to purchase a number of computer tablets and portable printers for use
by these officers. It is proposed that CPD purchase 14 tablets, 18 portable
printers, and accessories.
Law enforcement technology has changed dramatically over the years and
CPD has always been at the forefront in incorporating new technology into its
day-to-day operations. Not long ago, mobile laptops in police cruisers were the
cutting edge for law enforcement agencies. The tech revolution has now
advanced to the next step -tablet computers. Smaller and more portable than
a laptop, tablets offer the handheld portability, security, power and durability
that is desired by the police officer on the beat. The tablets are now featured
in a ruggedized version especially for use by law enforcement and are
designed to withstand drops, shock, spills, moisture, extreme temperatures,
and other on-duty hazards. Because the tablets are smaller and more portable
than a laptop, they can provide increased productivity and efficiency for officers
who operate outside of the traditional patrol vehicle.
Currently, the officers assigned to the Bike or CPR Teams have no capability
to complete an electronic citation or report while on the scene of an incident,
such as an alcoholic ordinance or traffic violation. Officers are required to
have a patrol vehicle respond or return to a patrol vehicle in order to access
the laptop and printer that is accessible in the car or write the violation
manually. The current system is neither efficient nor conducive for officers in
these specialty units. It is proposed that the utilization of tablets and portable
printers that the officer can carry on his/her person, motorcycle, or bicycle will
allow the officer to cite a violator on the spot and then resume patrol duties
immediately. This will provide much greater coverage of the city, making the
patrol officers more efficient and providing a safer environment for Clearwater's
residents.
Officers assigned to the Motorcycle Unit will be able to move to the same
electronic citation system and have increased connectivity and access that
would mirror the capabilities of the mobile solution currently in place in the
patrol cars.
There is no mandatory match for this grant. The only impact to the Police
Department operating budget is the monthly cost for air card service.
APPROPRIATION CODE AND AMOUNT:
Special Project#181-99217, 2016 JAG Grant (Tablets) will be established at
first quarter to track grant revenues.
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City Council Meeting Minutes October 5, 2016
The monthly air card service, an annual total of$6,000, will be charged to the
Police Department General Operations funding code 010-01155-530300-521,
Other Contractual Services.
USE OF RESERVE FUNDS: N/A
Vice Mayor Jonson moved to accept a Department of Justice,
Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial
Justice Assistance Grant award in the amount of $51,192, for
purchase of computer tablets, portable printers, and accessories
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
8.18Accept a University of South Florida Board of Trustees, a public body corporate for the
University of South Florida's Center for Urban Transportation Research (University),
High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety Grant Award in
the amount of$40,000 for police overtime and authorize the appropriate officials to
execute same.
On August 30, 2016, Clearwater Police Department (CPD) was granted
approval by the Resource Management Committee to submit a grant
application under the state HVE program to continue its grant-funded
pedestrian and bicycle safety project. The grant has been officially awarded in
the amount of$40,000 and CPD now seeks approval to accept it.
CPD has conducted three grant-funded comprehensive enforcement/education
projects since March 2014 aimed at changing the behavior of all who use
Clearwater's roadways- pedestrians, bicyclists, and motorists. Due to the
success of the previous projects, the University would like to see Clearwater
build upon what it has already accomplished.
CPD will again carefully select a pool of patrol officers/sergeants for this
project who have demonstrated a sincere interest and affinity for traffic, bicycle
and pedestrian enforcement. The details will be worked by this select group of
officers, focusing on those areas with a high volume of crashes compared to
other parts of the city, have a high volume of pedestrian traffic, or both.
Details will be five hours long with three officers per detail and conducted
two-three times every two weeks. The project period will commence within 30
days of issuance of a purchase order by the grantor agency and will end on or
before May 15, 2017.
As with the previous grant, selected officers will receive specific training on
traffic enforcement and educational opportunities with the public prior to
implementation of the project. CPD will also work closely with the University
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City of Clearwater
City Council Meeting Minutes October 5, 2016
during the project period to ensure accurate data collection and to advise of
any problems or successes that are accomplished.
CPD will continue to get the word out about the project through a variety of
means. CPD's Public Information Officer (PIO) has done an outstanding job in
working with local media sources to promote project activities and to further
spread the message about pedestrian and bicycle safety and will continue to
do so. The PIO will also update the public on the project by way of the
department's Facebook page, which he successfully utilizes on a regular basis
to inform the public about project activities and successes.
APPROPRIATION CODE AND AMOUNT:
There will be no direct adverse impact to the Police Department annual
operating budget nor is there a required match.
Special project number 181-99218, 2016 HVE Pedestrian and Bicycle Safety,
will be established to account for the grant expenditures.
In response to questions, Police Chief Dan Slaughter said many of the
pedestrian accidents along Gulf to Bay Boulevard involve pedestrians
not using the crosswalk. There was an increased number of accidents in
2015, 8 of the 15 accidents involved pedestrians. Chief Slaughter
suggested that pedestrians and bikers use reflective clothing when out
at night. As a result of an employee suggestion, the Department is
considering reflective devices that can be given to homeless
individuals.
Councilmember Caudell moved to accept a University of South
Florida Board of Trustees, a public body corporate for the
University of South Florida's Center for Urban Transportation
Research (University), High Visibility Enforcement (HVE) for
Pedestrian and Bicycle Safety Grant Award in the amount of
$40,000 for police overtime and authorize the appropriate officials
to execute same. The motion was duly seconded and carried
unanimously.
8.19Award a contract (purchase order) to Pinellas County Solid Waste for an operating
expenditure of$3,900,000 for the disposal of solid waste at the Pinellas County
waste-to-energy plant/landfill for the period October 1, 2016 through September 30,
2017, as provided in the city's Code of Ordinances, Section 2.564 (1) (d), Services
provided by Other Governmental Entities, and authorize the appropriate officials to
execute same.
Pinellas County Solid Waste operates the only waste-to-energy plant and
landfill in the county.
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City Council Meeting Minutes October 5, 2016
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2016/17 Operating Budget of the Solid
Waste Fund. The allocation of the Dump Fees that were planned for Pinellas
County Solid Waste are as follows:
• 0-424-02082-543500-534-000-0000 (Residential Collection Dump
Fees) $1,360,000
• 0-424-02083-543500-534-000-0000 (Commercial Collection Dump
Fees) $1,700,000
• 0-424-02082-543500-534-000-0000 (Roll-Off Collection Dump Fees)
$840,000
USE OF RESERVE FUNDS:
N/A
Councilmember Cundiff moved to award a contract (purchase
order) to Pinellas County Solid Waste for an operating expenditure
of $3,900,000 for the disposal of solid waste at the Pinellas County
waste-to-energy plant/landfill for the period October 1, 2016
through September 30, 2017, as provided in the city's Code of
Ordinances, Section 2.564 (1) (d), Services provided by Other
Governmental Entities, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
8.20Approve a Blanket Purchase Order (contract) to Odyssey Manufacturing Company of
Tampa, FL in the annual amount of$550,000.00 with the option for two, one-year
term extensions, for the purchase of Liquid Sodium Hypochlorite, and authorize the
appropriate officials to execute same.
Liquid Sodium Hypochlorite (bleach) is used as a disinfectant at the City of
Clearwater's potable water treatment plants, water reclamation facilities, and
reclaimed water pump stations.
The lowest responsive bidder in response to invitation to bid, ITB 49-16, is
Odyssey Manufacturing Company with a price of$0.48 per gallon. The new
Blanket Purchase Order (BPO), which will be effective October 5, 2016, will
replace BPO numbers BR509239 and BR509240.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 350,000.00 FY 16/17
0421-01351-551000-535-000-0000 $ 5,000.00 FY 17/18
0421-02053-551000-533-000-0000 $ 190,000.00 FY 16/17
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City of Clearwater
City Council Meeting Minutes October 5, 2016
0421-02053-551000-533-000-0000 $ 5,000.00 FY 17/18
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
centers 0421-01351, Wastewater Plant Operations, in the amount of
$350,000.00 and 0421-02053, Water Plant Operations, in the amount of
$190,000.00, to fund the current fiscal year's cost of the contract. The funding
for the remaining balance of$10,000.00 will be included in the Water and
Sewer recommended operating budget from the Director.
USE OF RESERVE FUNDS: N/A
Councilmember Hamilton moved to approve a Blanket Purchase
Order (contract) to Odyssey Manufacturing Company of Tampa, FL
in the annual amount of $550,000.00 with the option for two,
one-year term extensions, for the purchase of Liquid Sodium
Hypochlorite, and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
8.21Award a Purchase Order (Contract) to De Nora Water Technologies Inc. of Pittsburgh,
PA in the amount of$150,000.00 for the purchase of media change-out service and
repairs to the arsenic adsorption system at the Reverse Osmosis Water Treatment
Plant 1 and authorize the appropriate officials to execute same.
Reverse Osmosis Water Treatment Plant 1 (RO1) has an adsorption filter
system that is used to meet primary drinking water compliance for arsenic. The
filter system utilizes a synthetic granular iron media specifically designed to
remove Arsenic and has a specific life. There are 2 filter vessels; A and B
within the system. It is estimated that every year at least one filter will require
new media. The media in Filter A has already been replaced once. Filter B has
media that is very close to the end of its useful life.
De Nora Water Technologies will provide the media change-out service and
repairs for the arsenic adsorption system at R01 to continue compliance with
primary drinking water regulations. In accordance with City Code Section 2.564
(1)(b), Exceptions to Bidding, De Nora is the sole source provider and the only
qualified vendor to work on the underdrain of the adsorption filter system.
Public Utilities Water Division believes there is a broken section of underdrain
material in the vessel. Siemens makes a similar iron based media, which has a
higher density and moisture content. As the media vessel is currently
configured, the import media from Siemens is not compatible with the
underdrain and using this product would cause failures and plant shutdowns.
Per the manufacturer's recommendation, De Nora will add a layer of gravel to
prevent future underdrain failures.
The City currently has a 5-year performance bond on the Bayoxide E33, which
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City of Clearwater
City Council Meeting Minutes October 5, 2016
was a part of the R01 expansion project. The City required a 5-year
performance bond as it needed assurance that this new technology to remove
arsenic would be effective and the replacement media would continue to be
available for at least that time period. Using any other media for the
change-out would void the performance bond. However, the proposed
modification to this underdrain system by De Nora would then allow the
Siemens product to be considered in the future.
APPROPRIATION CODE AND AMOUNT:
0327-96721-563800-533-000-0000 $150,000.00
Sufficient funding is available in the Utility Renewal and Replacement Fund
0327-96721, System R & R Maintenance to fund the current fiscal year's cost
of$150,000.00 of the contract.
USE OF RESERVE FUNDS: N/A
Vice Mayor Jonson moved to award a Purchase Order (Contract) to
De Nora Water Technologies Inc. of Pittsburgh, PA in the amount of
$150,000.00 for the purchase of media change-out service and
repairs to the arsenic adsorption system at the Reverse Osmosis
Water Treatment Plant 1 and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
Stormwater Update -
Utilities Director David Porter said an announcement will be going out to
some of our customers. Earlier this year during the annual water testing
at all water treatment facilities, the 1, 2-Dichloroethylene tested at.6 parts per
million, requiring the City to retest the sample. Staff thought the test results for
the Dichloroethylene was low enough and did not retest the sample. Mr.
Porter said normally DEP would have notified the City of the test results,
but did not in this case. He said the water is safe and a recent test
result showed that that the Dichloroethylene compound was
non-detectable. The City is required to notify the customers what
happened.
PSTA Update —
1) Trolley Procurement
Deputy City Manager Jill Silverboard said the City will not be
participating in the procurement process since the City will be providing a
grant that would assist the trolley provider to comply with federal
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City of Clearwater
City Council Meeting Minutes October 5, 2016
transportation requirements. Staff has consulted with the City Attorney who
concurred that it would not be appropriate for the City to participate in the RFP
selection if grant funds are provided. The DDB and the CRA will be
participating in the procurement process. Ms. Silverboard said the City's grant
will be provided to PSTA to ensure one proposer is not disadvantaged
from other proposers.
In response to a question, Ms. Silverboard said the new transportation
planner is not on board yet, staff is shortlisting potential candidates.
2) Bus Bay Out- West side of Memorial Causeway for Express TIA
service and Jolley Trolley
Ms. Silverboard said the design is underway but it is clear that PSTA is
not optimistic about being able to bid, construct, and complete the
improvement prior to Spring Break 2017. If the work cannot be
completed prior to Spring Break, staff will recommend that construction
begin after Spring Break.
9. City Attorney Reports — None.
10. Closing comments by Councilmembers (limited to 3 minutes)
Vice Mayor Jonson said he attended the Coalition of Homeowners meeting
where excitement was expressed for the Imagine Clearwater plan and that the
consultants would be coming back in the November timeframe with a
draft. Countryside residents expressed interest in a briefing session in the
Countryside area for the third round of presentations. He said he would like to
provide the opportunity for those folks to provide input.
Councilmember Caudell thanked staff and council for moving the date of the
Council meeting to accommodate her MPO meeting at the Kennedy Space
Center, but due to Hurricane Matthew the meeting has been cancelled. She
offered her prayers to the countries that have been affected by Hurricane
Matthew. She stressed water conservation in preparation of storm related
impacts.
The City Manager said Coast Guard requested space for their boats the
downtown docks in preparation of Hurricane Matthew.
11. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events.
12. Adjourn
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City of Clearwater
City Council
Attest
f- oo.v�a.1.w
Meeting Minutes October 5, 2016
The meeting adjourned at 8:49 p.m.
City Clerk
City of Clearwater
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Mayor
City of Clearwater
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