09/12/2016 Pension Trustees Meeting Minutes September 12, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, September 12, 2016
1 :00 PM
Council Chambers
Pension Trustees
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City of Clearwater
Pension Trustees Meeting Minutes September 12, 2016
Roll Call
Present 5 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob
Cundiff, Trustee Hoyt Hamilton, and Trustee Bill Jonson
Also Present—William B. Horne — City Manager, Jill Silverboard — Deputy City
Manager, Pamela K. Akin — City Attorney, Rosemarie Call — City
Clerk, Nicole Sprague — Official Records and Legislative Services
Coordinator, and Joe Roseto — Human Resources Director
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call To Order— Chair Cretekos
The meeting was called to order at 1:24 p.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the August 15, 2016 Pension Trustees Meeting as submitted
in written summation by the City Clerk.
Trustee Cundiff moved to approve the minutes of the August 15,
2016 Pension Trustees Meeting as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda — None.
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
Name/Job Classification/Department Pension Eligibility Date
Todd Selby, Fleet Mechanic, General Services 07/11/2016
Jeremy Shaw, Drafting and Mapping Technician, Engineering 07/11/2016
Ryan Bianca *, Police Officer, Police 07/11/2016
Patrick Volpe, Police Officer, Police 07/11/2016
Darius Moore **, Solid Waste Worker, Solid Waste 07/11/2016
Janet Roehrich ***, Development Review Tech., Planning and Dev. 07/23/2016
Michael Marry ****, Stormwater Technician II, Engineering 07/25/2016
Catherine Corcoran *****, Park Support Spec., Parks and Rec. 07/25/2016
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Pension Trustees Meeting Minutes September 12, 2016
Ryan Healy, Parks Service Technician I, Parks and Rec. 07/25/2016
Tania Vasquez, Customer Service Rep., Planning and Dev. 07/25/2016
Patricia McPhillips, Police Information Technician I, Police 07/25/2016
Lacey Teagues, Police Communications Operator Trainee, Police 07/25/2016
Heather Geiler, Police Communications Operator Trainee, Police 07/25/2016
Richard Podolsky, Police Communications Operator Trainee, Police 07/25/2016
Sylvester Hall, Solid Waste Equipment Operator, Solid Waste 07/25/2016
Logan Smith, Solid Waste Equipment Operator, Solid Waste 07/25/2016
* Ryan Bianca was employed in part time temporary positions through AmeriCorps from
01/02/2014 to 12/12/2014 and 01/05/2015 to 12/11/2015. He was hired into a full time position
on 07/11/2016 and will be eligible for pension as of 07/11/2016.
** Darius Moore was employed in a part time temporary position from 02/22/2016 to 07/10/2016,
and then hired into a full time position on 07/11/2016. He will be eligible for pension as of
07/11/2016.
***Janet Roehrich was previously employed in a full time position from 02/06/1995 to
07/19/1998, and a part time position from 07/20/1998 to 07/22/2016. She was hired into a full
time position on 07/23/2016 and will be eligible for pension as of 07/23/2016.
**** Michael Marry was employed in a part time temporary position from 04/18/2016 to
07/22/2016, and then hired into a full time position on 07/25/2016. He will be eligible for pension
as of 07/25/2016.
*****Catherine Corcoran was employed in a part time temporary position from 01/12/2013 to
09/27/2013. She was hired into a full time position on 07/25/2016 and will be eligible for pension
as of 07/25/2016.
Trustee Hamilton moved to approve the new hires for acceptance
into the Pension Plan as listed. The motion was duly seconded and
carried unanimously.
4.2 Approve the following request of employee Emanuel Dudley, Solid Waste General
Services Department to vest their pension as provided by Section 2.419 of the
Employees' Pension Plan.
Emanuel Dudley, Solid Waste Equipment Operator, Solid Waste General
Services Department, was employed by the City on May 2, 2005 and began
participating in the Pension Plan on that date. Mr. Dudley terminated from city
employment on July 29, 2016.
The Employees' Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
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City of Clearwater
Pension Trustees Meeting Minutes September 12, 2016
following the month in which the employee normally would have been eligible
for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Dudley will meet the non-hazardous duty criteria and
begin collecting a pension in November 2033.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Jonson moved to approve the following request of
employee Emanuel Dudley, Solid Waste General Services
Department to vest their pension as provided by Section 2.419 of
the Employees' Pension Plan. The motion was duly seconded and
carried unanimously.
4.3 Approve the following request of employees Dale Fitzpatrick, Solid Waste General
Services Department, Debora Kendall, Parks and Recreation Department, Elaine V.
Lewis, Police Department, Margarita Lyons, Library Department, and Julia Tynefield,
Parks and Recreation Department for a regular pension as provided by Sections
2.416 and 2.424 of the Employees' Pension Plan.
Dale Fitzpatrick, Building and Maintenance Supervisor, Solid Waste General
Services Department, was employed by the City on October 19, 1987, and his
pension service credit is effective on that date. His pension will be effective
August 1, 2016. Based on an average salary of approximately $61,612.21 over
the past five years, the formula for computing regular pensions and Mr.
Fitzpatrick's selection of the 100% Joint and Survivor Annuity, this pension
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Pension Trustees Meeting Minutes September 12, 2016
benefit will be approximately $44,347.56 annually.
Debora Kendall, Parks Service Tech III, Parks and Recreation Department,
was employed by the City on February 8, 1988, and her pension service credit
is effective on that date. Her pension will be effective October 1, 2016. Based
on an average salary of approximately $46,941.86 over the past five years, the
formula for computing regular pensions and Ms. Kendall's selection of the Life
Annuity, this pension benefit will be approximately $36,923.40 annually.
Elaine V. Lewis, Police Office Specialist, Police Department, was employed by
the City on March 1, 1999, and her pension service credit is effective October
7, 2002. Her pension will be effective October 1, 2016. Based on an average
salary of approximately $40,724.81 over the past five years, the formula for
computing regular pensions and Ms. Lewis' selection of the Life Annuity, this
pension benefit will be approximately $15,660.36 annually.
Margarita Lyons, Library Assistant, Library Department, was employed by the
City on October 17, 1994, and her pension service credit is effective on that
date. Her pension will be effective October 1, 2016. Based on an average
salary of approximately $34,897.73 over the past five years, the formula for
computing regular pensions and Ms. Lyons' selection of the 50% Joint and
Survivor Annuity, this pension benefit will be approximately $22,256.04
annually.
Julia Tynefield, Personnel/Payroll Technician, Parks and Recreation
Department, was employed by the City on January 16, 2001, and her pension
service credit is effective on that date. Her pension will be effective October 1,
2016. Based on an average salary of approximately $31,423.84 over the past
five years, the formula for computing regular pensions and Ms. Tynefield's
selection of the Life Annuity, this pension benefit will be approximately
$13,557.72 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
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City of Clearwater
Pension Trustees Meeting Minutes September 12, 2016
credited service. Mr. Fitzpatrick, Ms. Kendall, Ms. Lewis, Ms. Lyons and Ms.
Tynefield have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Caudell moved to approve the following request of
employees Dale Fitzpatrick, Solid Waste General Services
Department, Debora Kendall, Parks and Recreation Department,
Elaine V. Lewis, Police Department, Margarita Lyons, Library
Department, and Julia Tynefield, Parks and Recreation Department
for a regular pension as provided by Sections 2.416 and 2.424 of
the Employees' Pension Plan. The motion was duly seconded and
carried unanimously.
4.4 Approve the recommended pension plan expenditures for fiscal year 2017, totaling
$338,900.
The Employees' Pension Plan does not have a legally required budget,
however all expenditures must be approved by the Trustees. The following are
routine administrative expenditures that staff is requesting approval of for
administrative efficiency.
The recommended expenditures for fiscal year 2017 reflect a $20,500, or
6.4%, increase from the fiscal 2016 expenditures. This increase is primarily
due to a one-time expenditure of$15,000 to convert the pension payroll
administrator's cubicle to an office. This will provide privacy for pension-related
consultations with employees and pensioners.
Training and travel are the estimated costs of pension-related training and
travel, including fiduciary training for the Trustees and Pension Advisory
Committee (PAC) members. This is a not-to-exceed amount given uncertainty
regarding the number of Trustees and PAC members that may elect to pursue
training.
Reimbursements to the General Fund and Central Insurance Fund are for the
cost of oversight and administration of the Plan. The reimbursements are for
services provided by Human Resources, Payroll, and Finance personnel, along
with related operating expenditures.
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City of Clearwater
Pension Trustees
5. Adjourn
Attest
Meeting Minutes September 12, 2016
The firm of Klausner, Kaufman, Jensen and Levinson currently serves as the
Plan's pension attorneys. Annual attorney fees also include medical bills for
medical services authorized by the PAC, as well as attorney fees for disability
cases and hearings.
Money manager, performance measurement consulting, safekeeping, and
actuary fees are all governed by contracts separately approved by the
Trustees, and are not included in this agenda item total.
APPROPRIATION CODE AND AMOUNT:
0646 - xxxxx- 5xxxxx (various pension plan expenditure codes)
In response to questions, Finance Director Jay Ravins said the
reimbursement to the central insurance fund is for Human Resources
personnel that are charged to the central insurance fund. The dedicated
office space will allow the employee to review documents and receive
appointments in one private location, rather than walking to a conference
room.
Trustee Cundiff moved to approve the recommended pension plan
expenditures for fiscal year 2017, totaling $338,900. The motion
was duly seconded and carried unanimously.
The meeting adjourned at 1:29 p.m.
City Clerk
City of Clearwater
c'teAt Act loos
Chair
Employees' Pension Plan Trustees
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