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08/04/2016Thursday, August 4, 2016 6:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Meeting Agenda August 4, 2016City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available . Kindly refrain from using cell phones and other electronic devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 Children’s Poster Contest Winners - Diversity Leadership Council 5. Approval of Minutes 5.1 Approve the minutes of the July 21, 2016 City Council Meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. Page 2 City of Clearwater Printed on 8/3/2016 August 4, 2016City Council Meeting Agenda 7.1 Approve a blanket purchase order (contract) with Pasco Pipe Supply, Inc. of Hudson, FL, in the annual amount of $130,000.00, with the option for two, one-year term extensions, for the purchase of fire hydrants (ITB 28-16) effective August 5, 2016, and authorize the appropriate officials to execute same. (consent) 7.2 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $51,192, for purchase of computer tablets, portable printers, and accessories. (consent) 7.3 Accept the Florida Council Against Sexual Violence (FCASV) grant in the amount of $4,985.16, for overtime training of Communications Center staff and authorize the appropriate officials to execute same. (consent) 7.4 Approve a proposal from Construction Manager at Risk J. Kokolakis Contracting, Inc. of Tarpon Springs, Florida, in the amount of $1,979,118.26, for the construction of the Clearwater Police Shooting Range (15-0013-PD); approve a third quarter amendment to increase Capital Improvement project in the amount of $445,426; approve the proposal from Action Target in the amount of $416,500 and authorize the appropriate officials to execute same. (consent) 7.5 Approve Parking Consultant of Record contracts with Kimley-Horn and Associates, TimHaahs, and Walker Parking Consultants for a period of three years, August 4, 2016 through July 31, 2019, and authorize the appropriate officials to execute same. (consent) 7.6 Approve the final plat for Brightwater Blue Townhomes, whose physical address is 152 Brightwater Drive, located on the 800 feet east of Hamdon Drive. (consent) 7.7 Approve the final plat for Sunstream Subdivision, whose physical address is 2850 Sunstream Lane, located on the north side of Lake Chautauqua Park and approximately 1500 feet west of Landmark Drive. (consent) 7.8 Approve Construction Manager at Risk (CMR) Services for Continuing Contracts with Biltmore Construction Co., Inc. of Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach, FL; Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of Tarpons Springs, FL; J.O. Delotto and Sons, Inc. of Tampa, FL; Keystone Excavators, Inc. of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and Wharton-Smith, Inc. of Sanford, FL for a period of four years and authorize the appropriate officials to execute same. (consent) 7.9 Approve an amendment to an existing professional services agreement with HR and A Advisors, Inc. for the Imagine Clearwater Downtown Waterfront Master Plan Project, increasing the purchase order by $60,000 to $438,000 as described in the Additional Scope of Services, and authorize the appropriate officials to execute same. (consent) Page 3 City of Clearwater Printed on 8/3/2016 August 4, 2016City Council Meeting Agenda 7.10 Award a contract (blanket purchase order) to GSA Security Inc. of Tampa, FL, in the annual amount of $500,000.00, with two, one-year renewal options, for the purchase of camera installations at various city locations and authorize the appropriate officials to execute same. (consent) 7.11 Authorize a Dollar Amount not to exceed $350,000.00 in funding to Gator Dredging of Clearwater Florida, for dredging Cuts E and D-D of the Federal Project Cut Channel section of the Clearwater Pass Federal Project for Maintenance Dredging from CIP 315-93422, Dredging of City Waterways. (consent) 7.12 Approve an increase to Purchase Order (contract) BR511703 in the amount of $100,000 with Coastal Alternative Fuel Systems, for Ford vehicle up-fitting services (CNG conversion); authorize purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 7.13 Approve an increase of $200,000 to the purchase agreement (blanket purchase order) with Waste Management Inc. of Florida for Class III waste disposal at their site for the period October 1, 2015 through September 30, 2016, including two, one-year renewals, and authorize the appropriate officials to execute same. (consent) 7.14 Appoint Susan Oliveto to the Nuisance Abatement Board to fill the remainder of an unexpired term through August 31, 2019. (consent) 7.15 Appoint Ken Marlow to the Marine Advisory Board to fill the remainder of an unexpired term through March 31, 2017. (consent) 7.16 Appoint Mark T. Parry to the Brownfields Advisory Board as the agency or government representative to fill the remainder of an unexpired term through November 30, 2018. (consent) 7.17 Approve the Clearwater Marine Aquarium’s (CMA) request to subordinate the City’s reverter interest in a portion of the CMA property to $25 million financing. (consent) Public Hearings - Not before 6:00 PM Page 4 City of Clearwater Printed on 8/3/2016 August 4, 2016City Council Meeting Agenda 8. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Approve the request from the owner of property addressed 2510 Mulberry Drive to vacate a drainage and utility easement along the west ten feet of their property; and pass Ordinance 8930-16 on first reading. (VAC2016-03) 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 8901-16 on second reading, annexing certain real properties whose post office addresses are 2191 Bell Cheer Drive and 2130 Pleasant Parkway, both within Clearwater, Florida 33764, into the corporate limits of the city, and redefining the boundary lines of the city to include said additions. 9.2 Adopt Ordinance 8902-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 2191 Bell Cheer Drive and 2130 Pleasant Parkway, both within Clearwater, Florida 33764, upon annexation into the city of Clearwater, as Residential Low (RL). 9.3 Adopt Ordinance 8903-16 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 2191 Bell Cheer Drive and 2130 Pleasant Parkway, both with Clearwater, Florida 33764, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). 9.4 Adopt Ordinance 8904-16 on second reading, annexing certain real property whose post office address is 1739 El Trinidad Drive East, Clearwater, Florida 33759, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. Page 5 City of Clearwater Printed on 8/3/2016 August 4, 2016City Council Meeting Agenda 9.5 Adopt Ordinance 8905-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1739 El Trinidad Drive East, Clearwater, Florida 33759, upon annexation into the city of Clearwater as Residential Low (RL). 9.6 Adopt Ordinance 8906-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1739 El Trinidad Drive East, Clearwater, Florida 33759, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). 9.7 Adopt Ordinance 8907-16 on second reading, annexing certain real property whose post office address is 1321 Springdale Street, Clearwater, Florida 33755, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. 9.8 Adopt Ordinance 8908-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1321 Springdale Street, Clearwater Florida 33755, upon annexation into the city of Clearwater as Residential Low (RL). 9.9 Adopt Ordinance 8909-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1321 Springdale Street, Clearwater Florida 33755, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). 9.10 Adopt Ordinance 8910-16 on second reading, annexing certain real property whose post office address is 1300 Fairfield Drive, Clearwater, Florida 33764, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. 9.11 Adopt Ordinance 8911-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1300 Fairfield Drive, Clearwater, Florida 33764, upon annexation into the city of Clearwater as Residential Low (RL). 9.12 Adopt Ordinance 8912-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1300 Fairfield Drive, Clearwater, Florida 33764, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). 10. City Manager Reports Page 6 City of Clearwater Printed on 8/3/2016 August 4, 2016City Council Meeting Agenda 10.1 Increase domestic water, lawn water, wastewater collection, and reclaimed water rates by 3.75 percent, effective October 1, 2016; increase same by 3.75 percent every October 1st from 2017 through 2020, and pass Ordinance 8929-16 on first reading. 10.2 Support a countywide bike sharing plan and adopt Resolution 16-20. 10.3 Approve roadway conversions of Coronado Drive to one-way southbound and Hamden Drive to one-way northbound and authorize the appropriate officials to execute same. 11. City Attorney Reports 12. Closing comments by Councilmembers (limited to 3 minutes) 13. Closing Comments by Mayor 14. Adjourn Page 7 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2639 Agenda Date: 8/4/2016 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Children’s Poster Contest Winners - Diversity Leadership Council SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 | 1 CITY OF CLEARWATER 2016 Diversity Leadership Council Poster Contest Age Group 6-9 3rd Place, Age Group 6-9: Daniel Vavrecka, 8 2nd Place, Age Group 6-9: A’laysha Patterson, 9 1st Place, Age Group 6-9: Ava Balough, 9 Age Group 10-13 3rd Place, Age Group 10-13: Danielle Roberts, 10 2nd Place, Age Group 10-13: Victor Kunin, 12 1st Place, Age Group 10-13: Briana Ramirez, 13 Age Group 14-15 3rd Place, Age Group 14-15: Dylan Booth, 14 2nd Place, Age Group 14-15: Jakob Mowry, 15 1st Place, Age Group 14-15: Brianna Duttry, 15 Grand Prize Winners Grand Prize, 2nd Runner Up: Ava Balough, 9 Grand Prize, 1st Runner Up: Briana Ramirez, 13 GRAND PRIZE WINNER: Brianna Duttry, 15 | 18 CITY OF CLEARWATER 2016 Diversity Leadership Council Poster Contest Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2634 Agenda Date: 8/4/2016 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the July 21, 2016 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 City Council Meeting Minutes July 21, 2016 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, July 21, 2016 6:00 PM Council Meeting Only Week Council Chambers City Council Page 1 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember Doreen Caudell, Councilmember Bob Cundiff and Councilmember Hoyt Hamilton Also Present: William B. Horne II – City Manager, Jill Silverboard – Deputy City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation – Tracy Thomas from Atheist of Florida, Tampa Bay Coalition of Reason and Humanist Society of the Suncoast 3. Pledge of Allegiance – Vice Mayor Jonson 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) Given. 4.1 July Service Awards Three service awards were presented to city employees. The July 2016 Employee of the Month Award was presented to Sidney Ferguson, Engineering/Traffic Department. 4.2 2016 Advanced Institute for Elected Municipal Officials Certificate awarded to Vice Mayor Jonson The Council recessed from 6:14 p.m. to 6:18 p.m. to meet as the Pension Trustees. 5. Approval of Minutes 5.1 Approve the minutes of the June 16, 2016 City Council Meeting as submitted in written summation by the City Clerk. Page 2 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 Vice Mayor Jonson moved to approve the minutes of the June 16, 2016 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Samuel Hutkin, Howard Warshauer, Michael Steves, Brian Sykes, Reid Hayden, Linda Feldman, Jeff Manning, and Chris Mariana opposed the one-way pair roadway conversion proposed for Coronado Drive and Hamden Drive, with concerns expressed regarding the impact vehicular traffic would have on the neighborhood and pedestrian safety. Lynn Somerson apologized to the members of the Environmental Advisory Board (EAB) and the Parks and Recreation Department representative for his behavior during EAB’s most recent meeting. He suggested that the City’s Public Communications and Parks and Recreation Departments should be marketing Moccasin Lake Nature Park to be included in regional tourist public information materials, not Park volunteers. He distributed copies of a recent Belleair Bee article regarding McGough Nature Park in Largo. John Hood expressed concerns that the city representative has not attended several Moccasin Lake Nature Park Stakeholders Committee meetings and that the Friends of Moccasin Lake were told, with no explanation, that the promised aviaries were not going to be purchased. Ryan Barka requested assistance to allow a beach valet service on Clearwater Beach for individuals needing assistance transporting personal items on the beach. Lisa Lanza suggested that a Birds of Prey program for Veterans be implemented at Moccasin Lake Nature Park and expressed concerns that three representatives of the Clearwater Regional Chamber of Commerce and three members of the Charter Review Committee were appointed to the Stakeholders Committee. She suggested that the Dunedin Merchants Association be offered an opportunity to serve on the Stakeholders Committee. Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings 7.1 Approve the City of Clearwater’s Fiscal Year 2017-2020 Four-Year Consolidated Plan (Consolidated Plan) and Fiscal Year 2017 Annual Action Plan to implement the goals and objectives set forth in the Plan, as required by HUD, and authorize the City to Page 3 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 enter into agreements with organizations approved for funding. The U.S. Department of Housing and Urban Development (HUD) requires communities that receive entitlement Community Development Block Grant Program (CDBG) and HOME Investment Partnership Program (HOME) funds to prepare a comprehensive planning document that evaluates the needs of the community and sets forth strategies to address those needs. Traditionally, the Consolidated Plan is a five-year document; however because of new regulations issued by HUD, the City opted to sync with Pinellas County’s Consolidated Plan timeframe. Thus, we have a Four-Year Consolidated Plan. The FY 2017-2020 Consolidated Plan consists of the following: • Executive Summary • Process Overview • Needs Assessment • Housing Market Analysis • Strategic Plan • Annual Action Plan • Citizen Participation Plan • Appendix The Strategic Plan is structured around five goals in administering the City’s housing and community development programs. Each goal is accompanied by corresponding objectives toward meeting that goal. These goals and objectives are as follows: • Housing Goal: Provide availability and accessibility to decent housing to the low to moderate-income families within the city limits. • Homeless Goal: Help to prevent and reduce homelessness within the city limits. • Non-Homeless and Special Needs Goal: Expand the accessibility and coordination of social services to the city’s special needs population. • Community Development and Public Services/Facilities Goal: Enhance the living environment for persons in low to moderate-income areas through public improvements activities, public service programs and elimination of blight. • Economic Development Goal: Support programs that create economic opportunities throughout the city with special emphasis given to areas and persons of low to moderate-income. The Strategic Plan also identifies four geographic priorities: 1) City-wide, Low- and Moderate-Income Local Target Area; 2) Lake Bellevue Neighborhood Revitalization Strategy Area (NRSA); 3) East Gateway District NRSA; and 4) North Greenwood NRSA. The designation of a Local Target Area and NRSAs increases the potential for coordinated planning and investment. Page 4 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 In addition, the City is required to create and implement a plan to identify the sources and uses of federal money for housing, community programs, and economic development. This plan, referred to as an Annual Action Plan, provides HUD with the City’s housing budget and proposed expenditures based on the entitlement funds and estimated program income that the City will receive in the upcoming fiscal year to meet the goals established in the Consolidated Plan. Funds are used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent and affordable housing to assist extremely low- to moderate-income households. This years’ Annual Action Plan allocates federal funds to provide housing opportunities to extremely low- to moderate-income households for new and existing homes, construction and/or renovation of public facilities, and to fund public services programs. Clearwater anticipates a total allocation of $667,634 in CDBG funding and $283,808 in HOME funding for Fiscal Year 2017. CDBG Revolving Loan Fund program income is expected in the amount of $753,200 and CDBG carryover funds from previous program years are expected in the amount of $516,021. In addition, the City anticipates $438,020 of carryover funds through the HOME program. Funds provided through the CDBG Program may be used for housing, community and economic development, public services and facilities, acquisition, relocation, demolition and administration. Funds provided through the HOME Program are limited to housing-related activities and administration. The City partners with several non-profit agencies to implement the goals and objectives the City has established in the Consolidated Plan. To obtain these partners, the City annually publishes a Notice of Funding Availability in the local newspaper and on its website in February. This notice informs the public of the resources the City will make available and the eligible uses of these resources. It also informs them of the application period for requesting funds. The applications were due in April and the City received a total of 18 applications for funding. One application was rejected because of failure to attend a mandatory meeting, leaving 17 applications for funding. A Technical Review Committee (TRC), comprised of professionals in the social service and grants community and a member of the City’s Neighborhood and Affordable Housing Advisory Board (NAHAB), reviewed and ranked the applications. Applicants were given an opportunity to present their proposed projects at the monthly NAHAB meeting. City staff also reviewed each application to ensure it met HUD’s baseline requirements. The NAHAB met to approve the recommended allocations contained in the Fiscal Year 2017 Annual Action Plan. Each year the City may allocate up to 15% of its CDBG funds for Public Services activities. The City may also provide funds for operating expenses to Page 5 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 subrecipients who qualify as a Community-Based Housing Development Organization. This year the City received requests for funding for public services in the amount of $220,000, however based on HUD’s formula, $100,145 was available to fund eight organizations. The NAHAB has endorsed a sliding scale funding system for Public Services applicants that dictates the funding ratios based the ranking. Utilizing a sliding scale ensures the majority of the applicants are funded. This year all agencies were funded, however because the CDBG Grant was reduced the amount of funding for each agency was also reduced. The Consolidated Plan and Annual Action Plan are due to HUD on August 16, 2016. All organizations that will be receiving an allocation will have agreements prepared and executed by October 1, 2016. Staff will perform compliance monitoring with funded organizations on an annual basis. Economic Development and Housing Director Denise Sanderson said staff is recommending a program income change; $60,000 for HOME, which will be used for the housing pool. This change will amend the proposed plan for a total of $2,718,683. Councilmember Caudell moved to approve the City of Clearwater’s Fiscal Year 2017-2020 Four-Year Consolidated Plan (Consolidated Plan) and Fiscal Year 2017 Annual Action Plan to implement the goals and objectives set forth in the Plan, as required by HUD, and authorize the City to enter into agreements with organizations approved for funding. The motion was duly seconded and carried unanimously. 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 8895-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3400 Gulf-to-Bay Boulevard, Clearwater, Florida 33759, as Institutional (I), Commercial General (CG), Preservation (P), Recreation/Open Space (R/OS), Residential Low (RL), and Water/Drainage Feature. In response to questions, Clearwater Christian Private School Inc. representative Katie Cole said the ordinance applies to the entire property encumbered by the development agreement. As a condition of the original development agreement, if the parties agree to terminate the agreement, the City would move forward with reverting all of the land use and zoning classifications back to as they were prior to the land use plan amendment taken place. Ms. Cole said this will revert the classifications as if the 2010 actions never occurred on the campus property and the property recently purchased by the City. Page 6 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 Ordinance 8895-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8895-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.2 Adopt Ordinance 8896-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3400 Gulf-to-Bay Boulevard, Clearwater, Florida 33759, as Institutional (I), Commercial (C), Preservation (P), Low Density Residential (LDR), and Open Space/Recreation (OS/R). Ordinance 8896-16 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8896-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 9. City Manager Reports 9.1 Adopt a tentative millage rate of 5.1550 mills for fiscal year 2016/17 and set public hearing dates on the budget for September 15, 2016 and September 29, 2016, to be held no earlier than 6:00 p.m. In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative millage rate and set public hearing dates prior to finalizing and adopting a budget. This information must be provided to the Pinellas County Property Appraiser and Tax Collector by August 4, 2016. The City's proposed millage rate and public hearing dates will be included on the TRIM notices mailed to taxpayers in August. This tentative rate cannot be increased without first-class mailing notification to each taxpayer at the expense of the City of Clearwater, not less than 10 days and not more than 15 days before the public hearing. The City Manager's recommended millage rate is 5.1550 mills, the same millage rate as the current year. The rate is 6.71% more than the rolled back rate of 4.8310 mills. The rolled-back rate is the millage rate that will provide the City with the same property tax revenue as was levied in the prior year. If the proposed millage rate of 5.1550 mills is adopted, the City's ordinance adopting the millage rate will reflect a 6.71% increase from the rolled-back rate of 4.8310 mills. Page 7 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 The proposed millage rate as well as other TRIM millage rates will be noted on the 2016 compliance forms as follows: 5.1550 mills - Tentative millage rate 4.8310 mills - Rolled-back millage rate 7.1737 mills - Maximum majority vote rate 7.8911 mills - Maximum two-thirds vote rate The City Manager thanked Council for their continued support and said staff is pleased to present a budget Council can support. Staff started the current fiscal year Budget with a strong commitment to make meaningful progress toward achieving many of the ULI recommendations, which were later renamed Second Century priorities, as possible. In addition to focusing on Council’s strategic priorities, staff focused on the day-to-day requirements to efficiently, effectively, and reliably deliver high quality municipal services to residents. This year, staff used a general fund revenue model to provide better clarity on the status of reserve funding and millage rate in the future. The City Manager said the increase in staffing levels is tied to new initiatives and priorities. It is important that staff evaluate things that may be discontinued in order to create capacity for the addition of staffing and initiatives. Budget Manager Kayleen Kastel provided a PowerPoint presentation. In response to questions, the City Manager said the items identified for the special budget meeting on August 4 (i.e., Bicycle Friendly City Designation, Clearwater Arts Alliance, and Nagano Sister Cities program) are not included in the proposed budget. If approved, staff would adjust the budget to accommodate the changes as directed by Council. This may require decreasing a proposed line item to accommodate the change. Staff is not recommending increasing the millage rate to accommodate changes. Ms. Kastel said, if adopted, this would be the eighth consecutive year the millage rate has remained the same. Discussion ensued with concerns expressed that if the millage rate is not increased to accommodate new projects, Council may have to decrease program funding included in the preliminary budget. There was no consensus to increase the proposed millage rate. It was stated that if the millage rate is not increased tonight, any additions to preliminary budget would require program or service reductions. In response to questions, Assistant City Manager Jill Silverboard said the proposed budget includes adding a transportation planner. Council will have the RFP consideration for ferry services prior to the final adoption of the budget. The preliminary budget does not include any costs associated with the ferry service. Staff believes the Shifting Gears plan requires revision; the Page 8 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 proposed transportation planner would work on the update. Penny for Pinellas (Penny) 3 identifies funding for bike trails. The Emergency Operations Center project was planned as part of the training facilities improvements at Fire Station 48; the project was scaled back for cost considerations. Ms. Silverboard said the project would have provided space for a redundant system for the City’s information and communication systems. The only partial information system redundancy in place is in General Services. Ms. Kastel said staff is proposing to use undesignated funds in Penny 3 to fund the EOC project. One individual opposed the proposed stormwater rate increase and questioned when Council would discuss how the BP funds will be used. In response to a concern, Ms. Silverboard said the failure at the Marshall Street Water Pollution Control Facility was related to equipment failure that led to a backup, not stormwater. There was no discharge into Stevenson Creek. Councilmember Hamilton moved to Adopt a tentative millage rate of 5.1550 mills for fiscal year 2016/17 and set public hearing dates on the budget for September 15, 2016 and September 29, 2016, to be held no earlier than 6:00 p.m. The motion was duly seconded and carried unanimously. 9.2 Approve Banking Services Agreement with Wells Fargo Bank, N.A. for a three-year period ending September 30, 2019, for not-to-exceed amount of $375,000, with the option for two two-year renewals and authorize the appropriate officials to execute same. Request for Proposal 22-16 was issued March 8, 2016. Responses from the following six banks were received: Bank of America (the City’s current bank), JP Morgan Chase, Regions, SunTrust, TD Bank, and Wells Fargo. A selection committee consisting of staff from Finance, Parking Engineering, Parks & Recreation, and Utility Customer Service short-listed JP Morgan Chase, Regions, and Wells Fargo for oral presentations. Upon completion of the presentations, Wells Fargo was the unanimous choice of the committee. Wells Fargo was chosen on the strength of their experience, qualifications, references, and capacity to provide services. Additionally, Wells Fargo offered the lowest total fees for banking and custodial/safekeeping services, as well as a very competitive interest rate on cash balances. The not-to-exceed total of $375,000 includes $15,000 for transition costs and $120,000 annually for banking and custodial safekeeping services. APPROPRIATION CODE AND AMOUNT: Page 9 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 Funds are available in cost code 699-07400-530100-585-000, Professional Services, to fund this contract. Vice Mayor Jonson moved to Approve Banking Services Agreement with Wells Fargo Bank, N.A. for a three-year period ending September 30, 2019, for not-to-exceed amount of $375,000, with the option for two two-year renewals and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9.3 Approve a proposal from Construction Manager at Risk J. Kokolakis Contracting, Inc. of Tarpon Springs, Florida in the amount of $1,785,005.66 to construct the Sherwood Yard Street Sweeping Facility, approve Engineer of Record Supplemental Work Order 3 to Geosyntec in the amount of $18,415.00 for Final Site Layout Modifications and Construction Phase Services, and authorize appropriate officials to execute same. On June 6, 2013, City Council approved the use of Construction Manager at Risk Services (CMR) for Continuing Contracts with Biltmore Construction Co., Inc of Bellaire, FL; Peter Brown Construction Solutions of Clearwater, FL; Certus Builders, Inc. of Tampa, FL; Creative Contractors, Inc. of Clearwater, FL; Honeywell Building Solutions of Orlando, FL; Keystone Excavators, Inc. of Oldsmar, FL; and J. Kokolakis Contracting, Inc. of Tarpon Springs, FL. These firms were selected in accordance with Florida Statutes 255.103 and 287.055 under Request for Qualifications 15-13 based upon construction experience, financial capability, availability of qualified staff, local knowledge and involvement in the community. The intent of this project is to construct a facility for the collection and processing of soil, rocks, vegetative debris, asphalt, and similar materials normally associated with and actually from construction and routine maintenance of roads and stormwater facilities, when such materials are beneficially used or reused by the generator as part of a roadway or stormwater maintenance project. On November 15, 2011, City Council approved a Professional Services Agreement with Geosyntec Consultant for Engineering Design and Permitting services for the Sherwood Yard Street Sweeping Facility in an amount not to exceed $300,000.00. This total budget is to be the funding mechanism for each phase of the project. December 27, 2011, the initial Work order initiation was executed for the Pre-Design Phase in the amount of $63,378.00. September 26, 2012, Supplemental Work Order 1 was executed for the Design Phase in the amount of $219,080.00. Page 10 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 February 10, 2014, Supplemental Work Order 2 was executed for additional site layout modification in the amount of $10,000.00. Supplemental Work Order 3 in the amount of $18,415.00 is for Final Construction Plan modification and Construction Phase Services for a new Work Order value of $310,873.00. Construction is expected to be completed 245 days from date of Notice to Proceed. Sherwood Yard Street Sweeping Facility is owned, operated and maintained by the Stormwater Division. APPROPRIATION CODE AND AMOUNT: 0315-96180-563700-539-000-0000 $1,785,005.66 0315-96180-561200-539-000-0000 $ 18,415.00 Third quarter budget amendments will transfer $1,640,404.19 from Capital Improvement Projects (CIP) consisting of $680,000 from 0315-96129, Stevenson Creek Estuary Restoration, $424,607.74 from 0315-96168, Stormwater System Expansion, and $535,796.45 from 0315-96178, Smallwood Circle, to 0315-96180, Stormwater Maintenance Street Sweeping Facility. Funds are available in CIP 0315-96180, Stormwater Maintenance Street Sweeping Facility, in the amount of $163,016.47. In response to questions, Engineering Manager Elliot Shoberg said street sweepers are the most cost effective method to remove pollutants from the environment. Most of the city is swept every six weeks. If the streets are not swept, the materials wash away into the waterway and becomes a pollutant in the water. Mr. Shoberg said the materials collected cannot be placed where it did not originate. Materials collected off a road can be placed under a new road; if collected off a creek, the garbage will be separated from the materials so the materials may be used to build a creek. Materials that cannot be used will be sent to the landfill. There is a potential for future master planning improvements at the site. Councilmember Caudell moved to Approve a proposal from construction Manager at Risk J. Kokolakis Contracting, Inc. of Tarpon Springs, Florida in the amount of $1,785,005.66 to construct the Sherwood Yard Street Sweeping Facility, approve Engineer of Record Supplemental Work Order 3 to Geosyntec in the amount of $18,415.00 for Final Site Layout Modifications and Construction Phase Services, Page 11 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 and authorize appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9.4 Disband the Enterprise Zone Development Agency. The Florida Enterprise Zone Program expired on December 31, 2015. Since the program was not renewed, the City’s Enterprise Zone Development Agency will no longer be active. Councilmember Cundiff moved to Disband the Enterprise Zone Development Agency. The motion was duly seconded and carried unanimously. The City Clerk said staff has been informed that the Thursday October 6 council meeting conflicts with a MPO summit Councilmember Caudell must attend. There was consensus to move the October 6 council meeting to Wednesday, October 5 at 6:00 p.m. Staff was directed to request the Downtown Development Board reschedule their October 5 meeting to another date. The City Clerk said staff has received a request to reschedule the Monday, November 28 work session to Tuesday, November 29 at 9:00 a.m. to accommodate the Thanksgiving Holiday. There was consensus to reschedule the November 28 work session to Tuesday, November 29. 10. City Attorney Reports – None. 11. Closing comments by Councilmembers (limited to 3 minutes) Vice Mayor Jonson said the Pinellas Suncoast Transit Authority (PSTA) announced a new initiative to allow those who qualify for the transportation disadvantaged program to use a taxi or Uber service to travel to and from their job outside the PSTA operational hours. He suggested citizens view Council’s discussion regarding one-way pairs that took place December 3, 2009. He said he is proud that the Police Department reaches out to the community and appreciates local organizations that participate in dialogue. Councilmember Caudell suggested adding a representative from Clearwater Jazz Holiday, Clearwater Arts Alliance, and Capitol Theatre/Ruth Eckerd Hall to the Bluff Master Plan stakeholders group. Page 12 City of Clearwater Draft City Council Meeting Minutes July 21, 2016 12. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 13. Adjourn The meeting adjourned at 8:08 p.m. Mayor City of Clearwater Attest City Clerk Page 13 City of Clearwater Draft Painting for Good Causes Mentoring youth Studio project ga ntinto for too caube5 Painting for Good Causes is a humanitarian project where highly skilled Oil Painters, create portraits for families and individuals who need and deserve our support. Additionally, we take our skills and our passion to help by mentoring youth in the arts! This project is national in scope and is based out of the Tampa Bay area. Our paintings benefit military families, foster care children and youth throughout the United States. For two years, we have been working with a national nonprofit, Hearts Apart.org, and have volunteered our skills in painting portraits of servicemen and women, prior to their deployment We are dedicated to keeping military families connected, while these young and brave men and women defend our country. We also, work with a second, national nonprofit, The Heart Gallery painting portraits of foster children throughout the country, who need to find permanent homes and families. The Heart Gallery raises awareness about each of these foster children and this helps to locate their forever families. We, recently, added another cause and will be painting for families of children who are being treated at the Children's Cancer Center in Tampa. In the near future, we will be opening a studio where we will combine our humanitarian painting with the activity of mentoring young artists. We work with Young At Art Connecticut, a nonprofit that helps young people to gain artistic skills from professional artists, and through this mentoring, the youth have opportunities to earn money, enter college and launch careers with their art as well as contribute art to the community through public art projects. Laurie Anspach, Director - -Ms. Anspach has been a professional artist for over 35 years and is a member of the Oil Painters of America, as well as the Art Renewal Center. Previously, Laurie had owned and operated an art school in Pinellas County, from 1993 -2003, and many of her young students launched their careers as professional artists, with her help. Among those students, is Rebecca Minkhoff, international designer and industry leader in luxury handbags, accessories and apparel with designs spotted worldwide on young women and celebrities alike. We will continue this work, helping young artists to find employment and career opportunities, FaMMMBM 6enti"8 for i 1 1 1 lit artiIat4 VIVRA am in or.00.cau e . o ans.ac tam •a.a .rr. o Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2598 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Public Utilities Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a blanket purchase order (contract) with Pasco Pipe Supply, Inc. of Hudson, FL, in the annual amount of $130,000.00, with the option for two, one-year term extensions, for the purchase of fire hydrants (ITB 28-16) effective August 5, 2016, and authorize the appropriate officials to execute same. (consent) SUMMARY: In response to the Invitation to Bid (ITB) 28-16, five proposals were received on June 1, 2016. Pasco Pipe Supply, Inc. represented the lowest responsive, responsible bidder for fire hydrants. Pasco Pipe Supply, Inc. will provide Bury Fire Hydrants to Public Utilities, Water Division. The contract will be effective for an initial one-year period in the annual amount of $130,000.00 with two, one-year renewal options. Years two and three allow for cost increases based on the Producer Price Index. Renewal prices shall be firm for at least one year. APPROPRIATION CODE AND AMOUNT: 0421-02051-550400-533-000-0000 $ 20,000.00 FY 15/16 0421-02051-550400-533-000-0000 $ 110,000.00 FY 16/17 Sufficient funding is available in the Water and Sewer Utility Fund operating cost center 0421-02051, Water Division, in the amount of $20,000.00 to fund the current fiscal year’s cost of the contract. The funding for the remaining balance of $110,000.00 will be included in the Water and Sewer recommended operating budget from the Director. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/3/2016 CITY OF CLEARWATER ITB # 28-16, Fire Hydrants DUE DATE: June 1, 2016; 10:00 AM BID TABULATION Item No.Description Estimated Annual Quantity (EA) Unit Price (EA) Total Price Description Estimated Annual Quantity (EA) Unit Price (UOM) Total Price Description Estimated Annual Quantity (EA) Unit Price (UOM) Total Price 1 48" Bury Hydrant Model: AFC B84B 24 $ 1,398.00 $ 33,552.00 48" Bury Hydrant Model: Mueller Super Centurion 250 24 $ 1,390.00 $ 33,360.00 48" Bury Hydrant Model: Mueller Super Centurion 24 $ 1,432.00 $ 34,368.00 2 42" Bury Hydrant Model: AFC B84B 24 $ 1,366.00 $ 32,784.00 42" Bury Hydrant Model: Mueller Super Centurion 250 24 $ 1,357.55 $ 32,581.20 42" Bury Hydrant Model: Mueller Super Centurion 24 $ 1,398.00 $ 33,552.00 3 36" Bury Hydrant: Model: AFC B84B 36 $ 1,333.00 $ 47,988.00 36" Bury Hydrant: Model: Mueller Super Centurion 250 36 $ 1,324.50 $ 47,682.00 36" Bury Hydrant: Model: Mueller Super Centurion 36 $ 1,365.00 $ 49,140.00 4 30" Bury Hydrant Model: AFC B84B 4 $ 1,319.00 $ 5,276.00 30" Bury Hydrant Model: Mueller Super Centurion 250 4 $ 1,285.75 $ 5,143.00 30" Bury Hydrant Model: Mueller Super Centurion 4 $ 1,365.00 $ 5,460.00 5 24" Bury Hydrant: Model: AFC B84B 4 $ 1,309.00 $ 5,236.00 24" Bury Hydrant: Model: Mueller Super Centurion 250 4 $ 1,253.50 $ 5,014.00 24" Bury Hydrant: Model: Mueller Super Centurion 4 $ 1,365.00 $ 5,460.00 Total Bid $ 124,836.00 Total Bid $ 123,780.20 Total Bid 127,980.00$ Item No.Description Estimated Annual Quantity (EA) Unit Price (EA) Total Price Description Estimated Annual Quantity (EA) Unit Price (UOM) Total Price 1 48" Bury Hydrant Model: AVK Nostalgic 27/80 24 $ 1,490.00 $ 35,760.00 48" Bury Hydrant Model: Kennedy Guardian K81D 5-14"24 $ 1,361.00 $ 32,664.00 2 42" Bury Hydrant Model: AVK Nostalgic 27/80 24 $ 1,438.00 $ 34,512.00 42" Bury Hydrant Model: Kennedy Guardian K81D 5-14"24 $ 1,329.00 $ 31,896.00 3 36" Bury Hydrant: Model: AVK Nostalgic 27/80 36 $ 1,395.00 $ 50,220.00 36" Bury Hydrant: Model: Kennedy Guardian K81D 5-14"36 $ 1,298.00 $ 46,728.00 4 30" Bury Hydrant Model: AVK Nostalgic 27/80 4 $ 1,348.00 $ 5,392.00 30" Bury Hydrant Model: Kennedy Guardian K81D 5-14"4 $ 1,266.00 $ 5,064.00 5 24" Bury Hydrant: Model: AVK Nostalgic 27/80 4 $ 1,332.00 $ 5,328.00 24" Bury Hydrant: Model: Kennedy Guardian K81D 5-14"4 $ 1,235.00 $ 4,940.00 Total Bid $ 131,212.00 Total Bid $121,292.00 Ferguson Waterworks Fortiline Waterworks HD Supply Waterworks NOTE: Correction made in calculation Lanier Municipal Supply Co Inc Pasco Pipe Supply Inc Page 1 of 1 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2592 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $51,192, for purchase of computer tablets, portable printers, and accessories. (consent) SUMMARY: On June 15, 2016, Clearwater Police Department (CPD) was granted approval by the City’s Resource Management Committee to apply for a $51,192 allocation under the federal Justice Assistance Grant (JAG) program to purchase 14 computer tablets, 18 portable printers and accessories. CPD’s Motorcycle Unit is a part of the department’s Traffic Enforcement Team, which supplements uniform patrol operations by providing selective traffic enforcement, preventing crashes, saving lives, reducing injuries, and promoting voluntary compliance with the traffic laws of the State of Florida and the City of Clearwater. The Unit members are often called upon to monitor and enforce applicable speed laws, deploy at high crash intersections and DUI sobriety roadblocks, perform selective enforcement during peak traffic hours, and participate in multi-jurisdictional enforcement activities. The Bike Team supplements uniform patrol operations by addressing specific problems related to the downtown corridor, city parks, nuisance ordinances, Clearwater Beach, and other areas of the City where bicycles are easier to maneuver, such as shopping centers, special events or concerts, parades and festivals. The Bike Team is also utilized to address the growing number of pedestrians and bicyclists on the streets throughout Clearwater and works to ensure public safety through the active enforcement of the state’s bicycle and pedestrian laws. Community Problem Response (CPR) Teams address those specific problems of a neighborhood, which may not respond to traditional police patrol. Using a predictability driven policing approach, CPR Teams respond to identified crime problems by utilizing a variety of police tactics including (but not limited to) uniform, plainclothes, decoy, saturation, and other creative problem-solving methods. These teams serve as a flexible, supplemental patrol resource to be utilized to suit the needs of the community and CPD. CPR Team Officers patrol the community on foot, bicycle, cruiser or other special purpose vehicle, such as an ATV. Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2592 Officers assigned to the Motorcycle, Bike, or CPR teams are by their very nature more mobile and often do not have ready access to the standard issued laptop computers and printers that are now part of each CPD patrol car. Currently, if an officer assigned to the Bike or CPR team confronts a person who has violated a City ordinance or Florida statute, the officer cannot issue an electronic citation on the spot, but must complete the citations manually or escort the individual to a patrol cruiser or call for another officer with a vehicle that has a laptop computer and printer. From an officer safety and efficiency standpoint, the current system is not in the best interest of police or the public. Due to the nature of the work of the Motorcycle, Bike and CPR Teams, CPD wishes to purchase a number of computer tablets and portable printers for use by these officers. It is proposed that CPD purchase 14 tablets, 18 portable printers, and accessories. Law enforcement technology has changed dramatically over the years and CPD has always been at the forefront in incorporating new technology into its day-to-day operations. Not long ago, mobile laptops in police cruisers were the cutting edge for law enforcement agencies. The tech revolution has now advanced to the next step - tablet computers. Smaller and more portable than a laptop, tablets offer the handheld portability, security, power and durability that is desired by the police officer on the beat. The tablets are now featured in a ruggedized version especially for use by law enforcement and are designed to withstand drops, shock, spills, moisture, extreme temperatures, and other on-duty hazards. Because the tablets are smaller and more portable than a laptop, they can provide increased productivity and efficiency for officers who operate outside of the traditional patrol vehicle. Currently, the officers assigned to the Bike or CPR Teams have no capability to complete an electronic citation or report while on the scene of an incident, such as an alcoholic ordinance or traffic violation. Officers are required to have a patrol vehicle respond or return to a patrol vehicle in order to access the laptop and printer that is accessible in the car or write the violation manually. The current system is neither efficient nor conducive for officers in these specialty units. It is proposed that the utilization of tablets and portable printers that the officer can carry on his/her person, motorcycle, or bicycle will allow the officer to cite a violator on the spot and then resume patrol duties immediately. This will provide much greater coverage of the City, making the patrol officers more efficient and providing a safer environment for Clearwater’s residents. Officers assigned to the Motorcycle Unit will be able to move to the same electronic citation system and have increased connectivity and access that would mirror the capabilities of the mobile solution currently in place in the patrol cars. There is no mandatory match for this grant. The only impact to the Police Department operating budget is the monthly cost for air card service. APPROPRIATION CODE AND AMOUNT: Grant revenues will be received in the General Fund with offsetting expense charged to the Police Department General Operations funding code 010-01155-550400-521, Operating Supplies. Page 2 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2592 The monthly air card service, an annual total of $6,000, will be charged to the Police Department General Operations funding code 010-01155-530300-521, Other Contractual Services. Page 3 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2599 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Accept the Florida Council Against Sexual Violence (FCASV) grant in the amount of $4,985.16, for overtime training of Communications Center staff and authorize the appropriate officials to execute same. (consent) SUMMARY: On February 23, 2016, Clearwater Police Department (CPD) was provided approval by the City’s Resource Management Committee to apply for a grant for enhanced training of all CPD personnel relating to sexual violence investigations, as part of the FCASV Excellence in Sexual Assault Response Project (ESARP). The grant provides for funding of overtime training costs for CPD’s Communications Center Staff, in order to minimize operational impacts. The ESARP is unique in several respects, including its emphasis on a victim-centered, trauma informed approach to sexual assault investigations. Subject matter experts from across Florida and the nation helped design training that strengthens the criminal justice response to sexual assault investigations and provides the most up-to-date information and practices. Participation in ESARP will allow CPD and its partners in this project to improve investigations, promote case progression, increase offender prosecutions and victim healing. FCASV will provide free ESARP training to four selected sworn CPD employees under a “Train the Trainer” Program approach. These four individuals will provide, in turn, ESARP training to the remainder of CPD staff and its partners in the project, the Pinellas/Pasco State Attorney’s Office and the University of South Florida - St. Petersburg Police Department. The $4,985 grant will provide funding for four hours of overtime training for all CPD Communications Center Operators and Supervisors. Training for the remainder of CPD Patrol, Detectives, and Command/Administrative staff will be performed on duty. Special project number 181-99216, ESARP Grant, will be established to account for the grant expenditures. There is a mandatory in-kind match for this grant in the amount of $1,661.00, which will be met by the instructional hours completed by the four selected CPD trainers. There will be no direct adverse impact to the Police Department’s operating budget. Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2599 APPROPRIATION CODE AND AMOUNT: At third quarter, special program number 181-99216 - FCASV-ESARP Program, will be established to account for the grant revenues and expenditures. Page 2 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2644 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve a proposal from Construction Manager at Risk J. Kokolakis Contracting, Inc. of Tarpon Springs, Florida, in the amount of $1,979,118.26, for the construction of the Clearwater Police Shooting Range (15-0013-PD); approve a third quarter amendment to increase Capital Improvement project in the amount of $445,426; approve the proposal from Action Target in the amount of $416,500 and authorize the appropriate officials to execute same. (consent) SUMMARY: June 6, 2013, City Council approved the use of Construction Manager at Risk Services (CMR) for Continuing Contracts with Biltmore Construction Co., Inc. of Belleair, FL; Peter Brown Construction Solutions of Clearwater, FL; Certus Builders, Inc. of Tampa, FL; Creative Contractors, Inc. of Clearwater, FL; Honeywell Building Solutions of Orlando, FL; Keystone Excavators, Inc. of Oldsmar, FL; and J. Kokolakis Contracting, Inc. of Tarpon Springs, FL for a period of three years. The Shooting Range project includes construction of a new 100-yard, 16-shooting position facility behind the Police Substation located at 2851 McMullen Booth Road. The Action Target system from the existing facility will be salvaged and reinstalled into the new facility along with system upgrades, including a lead containment trap. December 3, 2015, Council approved an amended budget of $2,400,000 for project 0315-91150, Range Improvements. Additional funding is being requested for items unforeseen in the budgeting for design and construction of the range, for total project funding in the amount of $2,845,426, as summarized below: $ 97,479 - Stormwater System, underground vaults $268,195 - Fill/Earthwork, Dewatering, Stone Columns, footings, additional concrete $ 79,752 - Additional site items $445,426 - Total additional funds requested APPROPRIATION CODE AND AMOUNT: 0315-91150-563600-521-000-0000 $1,979,118.26 0315-91150-563600-521-000-0000 $ 416,500.00 Funds are available in CIP project 0315-91150, Range Improvements, in the amount of $1,950,192.26. Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2644 A third quarter budget amendment will transfer $445,426 Sales Tax Infrastructure revenue (Penny for Pinellas) from the Special Development Fund to capital improvement project 0315-91150, Range Improvements, for total project funding in the amount of $2,845,426. Page 2 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2561 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Approve Parking Consultant of Record contracts with Kimley-Horn and Associates, TimHaahs, and Walker Parking Consultants for a period of three years, August 4, 2016 through July 31, 2019, and authorize the appropriate officials to execute same. (consent) SUMMARY: On May 17, 2016, Requests for Qualifications (RFQ 36-16) were solicited from parking consulting firms to serve as Parking Consultants of Record for the City for a three-year period. Four firms responded. Three were selected based on their experience as parking consultants performing quality work; consequently, staff is recommending entering into three-year contracts with these firms. These contracts will enable the City to continue to utilize well-qualified firms to complete a large variety of parking related tasks that will only be used for professional services related to construction projects estimated at less than $2 million or a study not exceeding $200,000. Funding sources for individual projects will be determined at time of work order approval. Page 1 City of Clearwater Printed on 8/3/2016 Purchasing Office 100 S Myrtle Ave Clearwater FL 33756-5520 PO Box 4748, 33578-4748 727-562-4630 Tel REQUEST FOR QUALIFICATIONS Parking Consultant of Record RFQ #36-16 May 17, 2016 NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of Clearwater (City) until 10:00 AM, Local Time, June 8, 2016 to provide Parking Consultant of Record Services. Brief Description: The City of Clearwater is seeking qualified consultants with specific expertise in parking facilities/operations including multi-story parking garages. Responses must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted. This Request for Qualifications, any attachments and addenda are available for download at www.myclearwater.com. Please read the entire solicitation package and submit the response in accordance with the instructions. This document (less this invitation and the instructions) and any required documents, attachments, and submissions will constitute the response. This Request for Qualifications is issued by: Alyce Benge, CPPO, C.P.M. Purchasing Manager Alyce.Benge@myclearwater.com General, Process or Technical Questions concerning this solicitation should be directed, IN WRITING, to the following Buyer: Cathy Tefft Buyer Cathy.Tefft@myclearwater.com INSTRUCTIONS Parking Consultant of Record 2 RFQ #36-16 i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Contact listed on Page One (1) - the Purchasing Manager. Questions should be submitted in writing via letter, fax or email. Questions received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City. i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website and mailed to those who register on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their response. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral c hanges to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a response. i.3 DUE DATE & TIME FOR SUBMISSION AND OPENING: Date: June 8, 2016 Time: 10:00 AM (Local Time) The City will open all responses properly and timely submitted, and will record the names and other information specified by law and rule. All responses become the property of the City and will not be returned except in the case of a late su bmission. Respondent names, as read at the opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, responses are available for inspection by contacting Purchasing. i.4 SUBMIT RESPONSES TO: Use label at the end of this solicitation package City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748 Responses will be received publicly at this address. Respondents may mail or hand-deliver responses. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a response that is not properly addressed and identified. i.5 LATE RESPONSES. The respondent assumes responsibility for having the response delivered on time at the place specified. All responses received after the date and time specified shall not be considered and will be returned unopened to the respondent. The respondent assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal deli very. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the City Purchasing Office as the official time. i.6 LOBBYING PROHIBITION. Any communication regarding this solicitation for the purpose of influencing the process or the award, between any person or affiliates seeking an award from this solicitation and the City, including but not limited to the City Council, employees, and consultants hired to assist in the solicitation, is prohibited. This prohibition is imposed from the time of the first public notice of the solicitation until the City cancels the solicitation, rejects all responses, awards a contract or otherwise takes action which ends the solicitation process. This section shall not prohibit public comment at any City Council meeting, study session or Council committee meeting. INSTRUCTIONS Parking Consultant of Record 3 RFQ #36-16 This prohibition shall not apply to communication with the contact(s) identified in the solicitation or City-initiated communications for the purposes of conducting the procurement including but not limited to clarification of responses, presentations if provided in the solicitation, contract negotiations, protest/appeal resolution, or surveying non-responsive vendors. Violations of this provision shall be reported to the Purchasing Manager. Persons violating this prohibition may be subject to a warning letter or rejection of their response depending on the nature of the violation. i.7 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page One (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the response. Respondents are cautioned to verify their responses before submission, as amendments to or withdrawal of responses submitted after time specified for opening of responses may not be considered. The City will not be responsible for any respondent errors or omissions. i.8 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses shall be submitted on the forms provided. An original and the designated number of copies of each response are required. Responses, including modifications, m ust be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the response is not properly signed or if any changes are not initialed, it may be considered non-responsive. The City may require that an electronic copy of the response be submitted. The response must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the response. i.9 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a (sub)contractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the respondent shall include a letter with its response identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided. A response from a respondent who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity may be rejected. i.10 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof; to reissue the solicitation; to reject non-responsive or non-responsible responses; to reject unbalanced responses; to reject responses where the terms and/or awards are conditioned upon another event; to reject individual responses for failure to meet any requirem ent; to award by part or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any response. The City may seek clarification of the response from respondent at any time, and failure to respond is cause for rejection. Submission of a response confers on respondent no right to an award or to a subsequent contract. The City is responsible to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order. i.11 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a respondent may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specificatio n unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be INSTRUCTIONS Parking Consultant of Record 4 RFQ #36-16 the official solicitation document. i.12 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each indi vidual who participates in the procurement process, including respondents and contractors. To achieve the purpose of this Article, it is essential that respondents and contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract. i.13 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or prospective respondents and affiliates. i.14 PROTESTS AND APPEALS. If a respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its response, and/or believes the selected response is not in the City’s best interests, the respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policies and Procedures. If any discrepancy exists between this Section and the Procurement Rules, the language of the Procurement Rules controls. Protests based upon alleged m istake, impropriety, or defect in a solicitation that is apparent before the opening must be filed with the Purchasing Manager no later than five (5) business days before Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The complete protest procedure can be obtained by contacting Purchasing. ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager City of Clearwater 100 So Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748 INSTRUCTIONS – EVALUATION Parking Consultant of Record 5 RFQ #36-16 i.15 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of City employees and/or authorized agents. The City staff may or may not initiate discussions with respondents for clarification purposes. Clarification is not an opportunity to change the response. Respondents shall not initiate discussions with any City employee or official. i.16 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three categories of information: responsiveness, responsibility, and the technical response. All responses must meet the following responsiveness and responsibility criteria. a) Responsiveness. The City will determine whether the response complies with the instructions for submitting responses including completeness of response which encompasses the inclusion of all required attachments and submissions. The City must reject any responses that are submitted late. Failure to meet other requirements may result in rejection. b) Responsibility. The City will determine whether the respondent is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: past performance, references (including those found outside the response), compliance with applicable laws, respondent's record of performance and integrity- e.g. has the respondent been delinquent or unfaithful to any contract with the City, whether the respondent is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A respondent must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review respondent’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply inform ation, or the quality of the information, will result in rejection. c) Technical Response. The City will determine how well responses meet its requirements in terms of the response to the solicitation and how well the offer addresses the needs of the project. The City will rank offers using a point ranking system (unless otherwise specified) as an aid in conducting the evaluation. The criteria that will be evaluated and their relative weights are: Evaluation Criteria (proposal format section) Points Prior Municipal Experience and References (Tab 2) 30 Management and Technical Staff Ability (Tab 3) 25 Availability to Expeditiously Complete Assignments (Tab 4) 20 Quality Control (Tab 5) 15 Business and Community Involvement (Tab 6) 10 i.17 PRESENTATIONS/INTERVIEWS. The respondent must provide a formal presentation/interview on-site at a City location upon request. i.18 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City to accept the response as submitted. If respondent fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject response or revoke the award, and may begin negotiations with another Respondent; see Exhibit A – Standard Terms and Conditions and Exhibit B - Sample Agreement. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order. INSTRUCTIONS – EVALUATION Parking Consultant of Record 6 RFQ #36-16 i.19 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the respondent’s responsibility to check the City of Clearwater’s Purchasing website at http://www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx to view Purchasing’s Intent to Award postings. i.21 RFP TIMELINE. Dates are tentative and subject to change. Release RFQ: May 17, 2016 Advertise Tampa Bay Times: May 18, 2016 Responses due: June 8, 2016 Review responses/presentations: June 8 - 30, 2016 Award recommendation: June 30, 2016 Council authorization: August 4, 2016 Contract begins: August, 2016 DETAILED SPECIFICATIONS Parking Consultant of Record 7 RFQ #36-16 1. PROJECT MISSION. The City of Clearwater is dedicated to providing superior services to its customers in order to improve the quality of life for Clearwater residents, businesses and visitors. The City is looking for vendors who share that dedication and will help the City meet that goal. 2. PROFESSIONAL SERVICES/CONSULTANTS’ COMPETITIVE NEGOTATION ACT (CCNA) – FLORIDA STATUTE 287.055. Professional services requested in this RFQ are within the scope of the practice of architecture, landscape architecture, professional engineering, or register ed land surveying, as defined by the laws of the State of Florida. Provisions of F.S. 287-055 apply. 3. SCOPE OF WORK. The City has on-going interests in surface parking lots, on-street parking and parking garages throughout the City, with emphasis in downtown and beach areas. Work may include preparation of economic financing studies for parking facilities and evaluation of emerging controlling and operational technologies. The term of service will be for a period of four (4) years. It shall be the responsibility of the Consultant to work with and for the City to perform an array of services as it relates to parking facilities/operations including creating additional parking garages and related parking facilities/operations. Assignment areas are expected to include, but not be limited to, planning, studies, or design services as listed:  Supply/Demand Study  Financial Feasibility Study  Operational Review (including access and revenue control equipment)  Functional Review  Site Analysis  Design and Construction Management 4. EXPERIENCE. The City of Clearwater, Florida is requesting qualifications from qualified consultants with specific expertise in the study, engineering, design, construction, and review of parking facilities/operations including multi-story parking garages. It is highly preferred that the Consultant have a fully staffed and operating office located within the Tampa Bay metropolitan area. 5. INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A - VII or better. In addition, the City has the right to review the Contractor’s deductible or self - insured retention and to require that it be reduced or elim inated. Specifically the Contractor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Unless waived by the State of Florida, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $100,000 (one hundred thousand dollars) each employee each accident, $100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five hundred thousand dollars) aggregate by disease with benefits afforded under the laws of the State of Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage DETAILED SPECIFICATIONS Parking Consultant of Record 8 RFQ #36-16 where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. d. If the Contractor is using its own property, or the property of the City or other provider, in connection with the performance of its obligations under this Agreement, then Contractor’s Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost coverage for property and equipment in the care, custody and control of others is required. e. Professional Liability Insurance coverage appropriate for the type of business engaged in by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (ERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. OTHER INSURANCE PROVISIONS. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured.” In addition when requested in writing from the City, Contractor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Engineering, RFQ 36-16 P.O. Box 4748 Clearwater, FL 33758-4748 b. Contractor shall provide thirty (30) days written notice of any cancellation, non -renewal, termination, material change or reduction in coverage. c. Contractor’s insurance as outlined above shall be primary and non -contributory coverage for Contractor’s negligence. d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and failure to request evidence of this insurance shall not be construed as a waiver of Contractor’s obligatio n to provide the insurance coverage specified. MILESTONES Parking Consultant of Record 9 RFQ #36-16 1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. August 2016 through July 2020. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 2. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. PROPOSAL RESPONSE FORMAT Parking Consultant of Record 10 RFQ #36-16 1. RESPONSE SUBMISSION - Submit a signed original (identified as ORIGINAL), four (4) copies of the Response, and ONE (1) electronic format copy on a disc or thumb drive in a sealed envelope/container. 2. RESPONSE FORMAT - Qualifications shall be submitted in bound volumes on standard 8½" x 11" paper. All information must be assembled and indexed in the order indicated below. The page (one (1) “page” is a single sheet of paper printed front and/or back) count shall include typed text, graphics, charts and photographs, but does not include supporting documents for Tabs 7 and 8, and the tabbed separator pages, cover page, and back page. TAB 1 – Letter of Interest (limit two [2] pages). A letter of interest detailing qualifications, related experience, ability to perform the work and to meet the above referenced selection criteria. Name, address, contact person and phone number, shall be provided. TAB 2 – Prior Municipal Experience and References (limit six [6] pages). Details on related work completed for other government agencies. The types of work and three (3) references provided shall correspond to the required consultant services listed in Detailed Specifications, 2. Scope of Work, page 7. TAB 3 – Management and Technical Staff Ability (limit ten [10] pages). The respondent shall submit a staffing plan which clearly illustrates the key elements of the organizational structure proposed to accomplish management, technical and administrative services as required. Project management, key technical personnel and local staff within each discipline shall be identified and past experience shall be discussed. Resumes (not to exceed two (2) pages total) for Project Dedicated full-time key personnel named on the staffing chart shall be included. The respondent shall address the necessity and utilization of sub-consultant services. TAB 4 – Ability to Expeditiously Complete Assignments (limit three [3] pages). The respondent shall discuss current and projected work load versus available staffing. The respondent shall identify staff that is available full-time and staff available as needed with availability stated. Full-time staff is defined as staff who can dedicate forty (40) hours per week or more to the City either reporting to the respondent’s or sub-consultant’s home office. TAB 5 – Quality Control (limit three [3] pages). The respondent shall present a Quality Assurance Plan. The plan shall address procedures to assure complete and accurate design and reporting, that all comments are addressed dur ing stakeholder review. If sub-consultants are used, the procedures that the respondent would use to assure accuracy of their work. The respondent shall discuss in detail, the manner in which proper coordination and information exchange will be assured between the Prime, Sub-consultants, The Project Manager, City Staff and Section/Design Consultants. TAB 6 – Business and Community Involvement (limit two [2] pages). The respondent shall discuss the types of business that they conduct in the region and non-business related community involvement of the firm and staff where they are located. TAB 7 – Litigation (no page limit). 1. Provide a complete listing of any convictions or fines incurred by the respondent firm or any of its principals for violations of any state or federal law within the past three (3) years. Identify firm’s executives who have current claims or who have parti cipated in litigation against the City of Clearwater while with another firm. Executives of firms currently under litigation with the City may not be considered for this project. 2. Provide a complete listing of all litigation involving a construction pr oject or contract (excluding personal injury and workers’ compensation) whether currently pending or concluded within the past three (3) years in which the respondent firm was a named party. 3. Provide a complete listing of all administrative proceedings involving a construction project or contract, whether currently pending or concluded within the past three (3) PROPOSAL RESPONSE FORMAT Parking Consultant of Record 11 RFQ #36-16 years, in which the respondent firm was a named party. (NOTE: Administrative Proceedings shall include: (i) any action taken or proceeding brought b y a governmental agency, department, or officer to enforce any law, regulation, code, legal, or contractual requirement, except for those brought in state or federal courts; (ii) any action taken by a governmental agency, department, or officer imposing penalties, fines, or other sanctions for failure to comply with any such legal or contractual requirement, or (iii) any other matter before an administrative body.) 4. Provide a complete listing of all arbitrations involving a construction project or contract, whether currently pending or concluded in the past three (3) years, in which the respondent firm was a named party. TAB 8 - Other Forms. The following forms should be completed and signed: 1. Exceptions, Additional Materials, Addenda form 2. Company Information form 3. Response Certification form 4. W-9 Form. All responses should include a fully completed, most current W -9 form. (http://www.irs.gov/pub/irs-pdf/fw9.pdf) EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA Parking Consultant of Record 12 RFQ #36-16 Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one): **Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a Response non-responsive. No exceptions Exceptions taken (describe--attach additional pages if needed) Additional Materials submitted (mark one): No additional materials have been included with this response Additional Materials attached (describe--attach additional pages if needed) Addenda Respondents are responsible for verifying receipt of any addenda issued by checking the City’s website at www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx/ prior to the bid opening. Failure to acknowledge any addenda issued may render a Bid Non-responsive. Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable): Addenda Number Initial to acknowledge receipt Vendor Name__________________________________________________ Date__________________ COMPANY INFORMATION Parking Consultant of Record 13 RFQ #36-16 Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address: Website: DUNS # Remit to Address (if different than above): Order from Address (if different from above): Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this response: Name: Fax: Phone: E-Mail Address: Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency: RESPONSE CERTIFICATION Parking Consultant of Record 14 RFQ #36-16 By signing and submitting this Response, the Company certifies that: a) It is under no legal prohibition to contract with the City of Clearwater. b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c) It has no known, undisclosed conflicts of interest. d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. e) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process. f) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. i) It is current in all obligations due to the City. j) It will accept such terms and conditions in a resulting contract if awarded by the City. k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding offers for the services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name: Title: Date: MAILING LABEL CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER Parking Consultant of Record 15 RFQ #36-16 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED RESPONSE Submitted by: Company Name: Address: City, State, Zip: RFQ #36-16, Parking Consultant of Record Due Date: Tuesday, June 8, 2016, at 10:00 A.M. City of Clearwater Attn: Purchasing PO Box 4748 Clearwater FL 33758-4748 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ SEALED RESPONSE Submitted by: Company Name: Address: City, State, Zip: RFQ #36-16, Parking Consultant of Record Due Date: Tuesday, June 8, 2016, at 10:00 A.M. ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ City of Clearwater Attn: Purchasing 100 S Myrtle Ave 3rd Fl Clearwater FL 33756-5520 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2582 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Approve the final plat for Brightwater Blue Townhomes, whose physical address is 152 Brightwater Drive, located on the 800 feet east of Hamdon Drive. (consent) SUMMARY: This plat will create 30 residential lots from existing 13 lots on 2.1 acres more or less. This is a Townhome development. This was approved through the Development Review Committee in April 2016. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/3/2016 GULFVIEWCORONADOWATER BAYSIDE ST HAMDENBRIGHT DR DR FIFTH GULFVIEW S.ParkwayS ShoreBAYWAY B L V D B L V D DEVON DRDRST DRBLVDTHIRD MarinaWINDWARDWay SR-60 SECONDST S.DEVON ^ PLATLOCATION LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TM N.T.S.276A 08-29s-15e06/07/2016Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: BRIGHTWATER BLUE TOWNHOMES PLAT Document Path: V:\GIS\Engineering\Location Maps\Brightwater_Blue_Townhomes_Plat.mxd CLEARWATERPASS CLEARWATERHARBOR FLOOD HAZARD WARNING: NOTICE: ACKNOWLEDGMENT: DEDICATION: SURVEYOR'S STATEMENT:ACKNOWLEDGEMENT: MORTGAGEE APPROVAL SURVEYOR'S NOTES: NOTES AND LEGEND · · · · · · · KENNETH W. THOMPSON REGISTRATION NO. 4080F:\Survey\ACTIVE\2012-06-003-BRIGHTWATER BLUE-CLEARWATER\BRIGHTWATER BLUE-PLAT-01-21-16.dwg,6/7/2016 9:46 AM, Ken ThompsonLEGAL DESCRIPTION:CERTIFICATE OF APPROVAL OF COUNTY COMMISSION: CONFORMITY TO CHAPTER 177, PART 1, FLORIDA STATUTES CERTIFICATE OF APPROVAL OF COUNTY CLERK: SURVEYING AND MAPPING BUSINESS - LB 8135STATE OF FLORIDA AUTHORIZATION FOR: (863) 940-4699 • Fax: (863) 680-1434 6700 South Florida Avenue, Suite 6, Lakeland, Florida 33813 BRIGHTWATER TOWNHOMESPLAT BOOK 126, PAGE 65112 13 14 15 TRACT "A" 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 15 HARBORSIDE TOWNHOMESPLAT BOOK 127, PAGE 80TRACT "A"62 3 4 5 6 7 8 9 10 11 12 13 14 15 TRACT "A" 16 17 18 19 20 F:\Survey\ACTIVE\2012-06-003-BRIGHTWATER BLUE-CLEARWATER\BRIGHTWATER BLUE-PLAT-01-21-16.dwg,6/7/2016 9:45 AM, Ken Thompson1" = 30'GRAPHIC SCALE 1"= 30' 0 30'60'120' NOTICE: KENNETH W. THOMPSON REGISTRATION NO. 4080 SURVEYING AND MAPPING BUSINESS - LB 8135STATE OF FLORIDA AUTHORIZATION FOR: (863) 940-4699 • Fax: (863) 680-1434 6700 South Florida Avenue, Suite 6, Lakeland, Florida 33813 15 HARBORSIDE TOWNHOMESPLAT BOOK 127, PAGE 80TRACT "A"62 3 4 5 6 7 8 9 10 11 12 13 14 15 TRACT "A" 16 17 18 19 20 BRIGHTWATER TOWNHOMESPLAT BOOK 126, PAGE 65112 13 14 15 TRACT "A" 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 F:\Survey\ACTIVE\2012-06-003-BRIGHTWATER BLUE-CLEARWATER\BRIGHTWATER BLUE-PLAT-01-21-16.dwg,6/7/2016 9:44 AM, Ken Thompson1" = 30'GRAPHIC SCALE 1"= 30' 0 30'60'120' NOTICE: KENNETH W. THOMPSON REGISTRATION NO. 4080 NOTICE: SURVEYING AND MAPPING BUSINESS - LB 8135STATE OF FLORIDA AUTHORIZATION FOR: (863) 940-4699 • Fax: (863) 680-1434 6700 South Florida Avenue, Suite 6, Lakeland, Florida 33813 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2604 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Approve the final plat for Sunstream Subdivision, whose physical address is 2850 Sunstream Lane, located on the north side of Lake Chautauqua Park and approximately 1500 feet west of Landmark Drive. (consent) SUMMARY: This plat will create 26 residential lots from 14.7 acres, more or less. This will be a single family development with 60 foot public rights-of-way. This was approved through the Development Review Committee in March 2015. APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 H a ve rh illHollowAve NFourth RDENTERPRISE DR CT NFirst St ESHORELAKECHAUTAUQUADIMMITT DR AVEThird Ave N Fourth Ave S Third Ave S McCORMICK DOGWOODHickoryDr EASTCtRunForestSand HollyhockBriarwoodWESTCypress View Cedar Ct daleBarks Bend AVEDRBONDHILLCREEK CIR SANTHONYLNAVEAVEDR BETHANY CT LANE DIVINO DRPARKSTREAME FOXHEADP H E A S A N T SABER CTWAYRUNSUNDANCERSABER CHANCERY Chelsea Pl NChautauquaSTRDRDLakeDR SUNSTREAM REGENCY TERENCEN CIREOAK CIELO CIR N CIELO CIR S CrestSHADEOAK M A R L OHILLCREEKTREEDRFallsrockHOLLYWINE WAY PARKCREEK DEER RUN DEER RUN SPLITWOODN KNOTTYPINEREDWOODSouth Marrie G lo ria C tDEER H AV E R H I L L Heatherwood Cot tonwood C tNorth AndersonFRISCODrWestCt DRSweetgumWPeachtree Cir ESWEETGUM S ES EASTLAND Oxbow R U N DR DR BURNTFORK DRLANDMARK DROakbrook Cir Renaissance Dr Patrick Pl Leanne CtSteven StLauren LnELn S LakebreezeLn N Lakebreeze BluewaterSweetgrassWayCtCt WINDING WOOD DRWINDING WOOD DRWINDING WOOD DR Willow Oaks ^ PLATLOCATION LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TM N.T.S.233A 32-28s-16e07/06/2016Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: SUNSTREAM SUBDIVISION PLAT Document Path: V:\GIS\Engineering\Location Maps\Sunstream_Subdivision_Plat.mxdU.S.HWY. 19 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2615 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Approve Construction Manager at Risk (CMR) Services for Continuing Contracts with Biltmore Construction Co., Inc. of Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach, FL; Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of Tarpons Springs, FL; J.O. Delotto and Sons, Inc. of Tampa, FL; Keystone Excavators, Inc. of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and Wharton-Smith, Inc. of Sanford, FL for a period of four years and authorize the appropriate officials to execute same. (consent) SUMMARY: April 7, 2016, Requests for Qualifications (RFQ 24-16) were solicited from area firms to act as construction managers for the City in accordance with Construction Manager at Risk (CMR) procedures. Thirteen responses were received including four incumbents, which were approved based on their past performance and not required to give a presentation. A short list of four firms gave oral presentations on June 1, 2016 to the selection committee consisting of representatives from Parks and Recreation, General Services, and Engineering. The eight recommended firms were selected based upon their construction experience, financial capability, availability of qualified staff, local knowledge and involvement in the community. In addition, the firm’s expertise in scheduling, cost control, value engineering, and pre-construction services were evaluated. The CMR firms selected will be available for a four-year period. The City may award work to these firms for projects up to $2 million. Competitive pricing will prevail for work completed under this CMR method based on the capability of firms to procure discounted materials and labor due to their size and experience. Numerous selected firms have been low bid contractors on past projects with the City and other governmental agencies. All procured subcontracts are open book; hence, the City will review the pricing and agree to a reasonable mark up to manage the work. This is the third RFQ for CMR firms. Previous terms were 2011 to 2013 and 2013 to 2016. Funding sources for individual projects will be determined at time of the specific CMR proposal approval. Page 1 City of Clearwater Printed on 8/3/2016 Purchasing Office 100 S Myrtle Ave Clearwater FL 33756-5520 PO Box 4748, 33578-4748 727-562-4630 Tel REQUEST FOR QUALIFICATIONS Construction Management at Risk Services for Continuing Contracts RFQ #24-16 April 7, 2016 NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of Clearwater (City) until 10:00 AM, Local Time, May 10, 2016 to provide Construction Management at Risk Services for Continuing Contracts. Brief Description: The City of Clearwater is seeking Construction Manager (CM) at Risk firms to provide CM services as needed, under continuing contract(s) for projects up to $2,000,000.00 each, for a four (4) year period. Responses must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted. This Request for Qualifications, any attachments and addenda are available for download at www.myclearwater.com. Please read the entire solicitation package and submit the response in accordance with the instructions. This document (less this invitation and the instructions) and any required documents, attachments, and submissions will constitute the response. This Request for Qualifications is issued by: Alyce Benge, CPPO, C.P.M. Purchasing Manager Alyce.Benge@myclearwater.com General, Process or Technical Questions concerning this solicitation should be directed, IN WRITING, to the following Buyer: Cathy Tefft Buyer Cathy.Tefft@myclearwater.com INSTRUCTIONS CM at Risk Services for Continuing Contracts 2 RFQ #24-16 i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Contact listed on Page One (1) - the Purchasing Manager. Questions should be submitted in writing via letter, fax or email. Questions received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City. i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website and mailed to those who regist er on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their response. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a response. i.3 DUE DATE & TIME FOR SUBMISSION AND OPENING: Date: May 10, 2016 Time: 10:00 AM (Local Time) The City will open all responses properly and timely submitted, and will record the names and other information specified by law and rule. All responses become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, responses are available for inspection by contacting Purchasing. i.4 SUBMIT RESPONSES TO: Use label at the end of this solicitation package City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748 Responses will be received publicly at this address. Respondents may mail or hand-deliver responses. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a response that is not properly addressed and identified. i.5 LATE RESPONSES. The respondent assumes responsibility for having the response delivered on time at the place specified. All responses received after the date and time specified shall not be considered and will be returned unopened to the respondent. The respondent assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the City Purchasing Office as the official time. i.6 LOBBYING PROHIBITION. Any communication regarding this solicitation for the purpose of influencing the process or the award, between any person or affiliates seeking an award from this solicitation and the City, including but not limited to the City Council, employees, and consultants hired to assist in the solicitation, is prohibited. This prohibition is imposed from the time of the first public notice of the solicitation until the City cancels the solicitation, rejects all responses, awards a contract or otherwise takes action which ends the solicitation process. This section shall not prohibit public comment at any City Council meeting, study session or Council committee meeting. INSTRUCTIONS CM at Risk Services for Continuing Contracts 3 RFQ #24-16 This prohibition shall not apply to communication with the contact(s) identified in the solicitation or City-initiated communications for the purposes of conducting the procurement including but not limited to clarification of responses, presentations if provided in the solicitation, contract negotiations, protest/appeal resolution, or surveying non-responsive vendors. Violations of this provision shall be reported to the Purchasing Manager. Persons violating this prohibition may be subject to a warning letter or rejection of their response depending on the nature of the violation. i.7 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page One (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the response. Respondents are cautioned to verify their responses before submission, as amendments to or withdrawal of responses submitted after time specified for opening of responses may not be considered. The City will not be responsible for any respondent errors or omissions. i.8 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses shall be submitted on the forms provided. An original and the designated number of copies of each response are required. Responses, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the response is not properly signed or if any changes are not initialed, it may be considered non-responsive. The City may require that an electronic copy of the response be submitted. The response must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the response. i.9 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a (sub)contractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the respondent shall include a letter with its response identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided. A response from a respondent who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity may be rejected. i.10 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof; to reissue the solicitation; to reject non-responsive or non-responsible responses; to reject unbalanced responses; to reject responses where the terms and/or awards are conditioned upon another event; to reject individual responses for failure to meet any requirement; to award by part or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any response. The City may seek clarification of the response from respondent at any time, and failure to respond is cause for rejection. Submission of a response confers on respondent no right to an award or to a subsequent contract. The City is responsible to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order. i.11 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a respondent may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be INSTRUCTIONS CM at Risk Services for Continuing Contracts 4 RFQ #24-16 the official solicitation document. i.12 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each indi vidual who participates in the procurement process, including respondents and contractors. To achieve the purpose of this Article, it is essential that respondents and contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other re quirement of a City Contract. i.13 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or prospective respondents and affiliates. i.14 PROTESTS AND APPEALS. If a respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its response, and/or believes the selected response is not in the City’s best interests, the respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policies and Procedures. If any discrepancy exists between this Section and the Procurement Rules, the language of the Procurement Rules controls. Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the opening must be filed with the Purchasing Manager no later than five (5) business days before Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The complete protest procedure can be obtained by contacting Purchasing. ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager City of Clearwater 100 So Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748 INSTRUCTIONS – EVALUATION CM at Risk Services for Continuing Contracts 5 RFQ #24-16 i.15 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of City employees and/or authorized agents. The City staff may or may not initiate discussions with respondents for clarification purposes. Clarification is not an opportunity to change the response. Respondents shall not initiate discussions with any City employee or official. i.16 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three categories of information: responsiveness, responsibility, and the technical response. All responses must meet the following responsiveness and responsibility criteria. a) Responsiveness. The City will determine whether the response complies with the instructions for submitting responses including completeness of response which encompasses the inclusion of all required attachments and submissions. The City must reject any responses that are submitted late. Failure to meet other requirements may result in rejection. b) Responsibility. The City will determine whether the respondent is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: past performance, references (including those found outside the response), compliance with applicable laws, respondent's record of performance and integrity- e.g. has the respondent been delinquent or unfaithful to any contract with the City, whether the respondent is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A respondent must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review respondent’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply inform ation, or the quality of the information, will result in rejection. c) Technical Response. The City will determine how well responses meet its requirements in terms of the response to the solicitation and how well the offer addresses the needs of the project. The City will rank offers using a point ranking system (unless otherwise specified) as an aid in conducting the evaluation. The criteria that will be evaluated and their relative weights are: Evaluation Criteria Points Prior Municipal Construction Experience 35 Scheduling, Cost Control, Constructability Review and Value Engineering Experience 25 Experience of Project Staff and Availability 20 Knowledge of Local Conditions, Permitting Process, and Scheduling 20 i.17 SHORT-LISTING. Short list selection will require a score of 70 or higher. Current CM at Risk firms in good standing with the City with a total score of 70 or greater may not be required to make an oral presentation unless new areas of expertise are proposed; however a score above 70 for a current CM at Risk firm does not automatically ensure renewal. Any new firms with a 70 - plus score will be invited to make an oral presentation. Upon conclusion of any presentations, the City will finalize the scoring against the evaluation criteria. i.18 PRESENTATIONS/INTERVIEWS. The respondent must provide a formal presentation/interview on-site at a City location upon request. i.19 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City to accept the response as submitted. If respondent fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject response or revoke the award, and INSTRUCTIONS – EVALUATION CM at Risk Services for Continuing Contracts 6 RFQ #24-16 may begin negotiations with another Respondent. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order. i.20 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the respondent’s responsibility to check the City of Clearwater’s Purchasing website at http://www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx to view Purchasing’s Intent to Award postings. i.21 RFP TIMELINE. Release RFQ: April 7, 2016 Advertise Tampa Bay Times: April 9, 2016 Responses due: May 10, 2016 Review responses/presentations: May 11-26, 2016 Award recommendation: May 27, 2016 Council authorization: June 16, 2016 Contract begins: June, 2016 DETAILED SPECIFICATIONS CM at Risk Services for Continuing Contracts 7 RFQ #24-16 1. PROJECT MISSION. The City of Clearwater is dedicated to providing superior services to its customers in order to improve the quality of life for Clearwater residents, businesses and visitors. The City is looking for vendors who share that dedication and will help the City meet that goal. 2. SCOPE OF WORK. The City requires Construction Management (CM) firms with project expertise involving site work, buildings (new, remodel, renovations, HVAC, plumping, electrical power, energy management and conservation, and ADA accessibility), roadway reconstruction, specialty coatings, infrastructure rehabilitation, constructability review, value engineering, uniq ue phasing, accelerated schedules, and unusual sensitivity concerns. The contract award includes potential of construction contracts of various size and scope where no single project shall exceed $2,000,000. 3. EXPERIENCE. Construction Management (CM) firms should have relevant successful experience at cost effectively performing Construction Management at Risk services on continuing contracts with public agencies. The selected CM must demonstrate that they can bring multiple qualified and competitive subcontractors in a wide range of construction trades to cost-effectively complete a variety of projects. The CM must be capable of supplying workers that meet Florida Department of Law Enforcement criminal history background checks. 4. INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A - VII or better. In addition, the City has the right to review the Contractor’s deductible or self - insured retention and to require that it be reduced or eliminated. Specifically the Contractor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement. Specific work may require additional coverage on a case by case basis: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Unless waived by the State of Florida, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $100,000 (one hundred thousand dollars) eac h employee each accident, $100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five hundred thousand dollars) aggregate by disease with benefits afforded under the laws of the State of Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. d. If the Contractor is using its own property, or the property of the City or other provider, in connection with the performance of its obligations under this Agreement, then Contractor’s Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost coverage for property and equipment in the care, custody and control of others is required. DETAILED SPECIFICATIONS CM at Risk Services for Continuing Contracts 8 RFQ #24-16 e. Professional Liability Insurance coverage appropriate for the type of business engaged in by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (ERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. 6. OTHER INSURANCE PROVISIONS. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evide ncing all of the coverage set forth above and naming the City as an “Additional Insured.” In addition when requested in writing from the City, Contractor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing, RFQ #24-16 P.O. Box 4748 Clearwater, FL 33758-4748 b. Contractor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c. Contractor’s insurance as outlined above shall be primary and non -contributory coverage for Contractor’s negligence. d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and failure to request ev idence of this insurance shall not be construed as a waiver of Contractor’s obligation to provide the insurance coverage specified. MILESTONES CM at Risk Services for Continuing Contracts 9 RFQ #24-16 ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM . June 2016 through June 2020. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 1. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. RESPONSE FORMAT CM at Risk Services for Continuing Contracts 10 RFQ #24-16 1. RESPONSE SUBMISSION - Submit a signed original (identified as ORIGINAL) along with five (5) copies of the Qualifications Response and ONE (1) electronic format copy on a disc or thumb drive in a sealed envelope/container. 2. RESPONSE FORMAT - Qualifications shall be submitted in bound volumes on standard 8½" x 11" paper. All information must be assembled and indexed in the order indicated below. The page count shall include typed text, graphics, charts and photographs, but does not include supporting documents for Tabs 6- 8, and the tabbed separator pages, cover page, and back page. TAB 1 – Letter of Interest (two [2] pages). A letter of interest detailing qualifications, related experience, ability to perform the work and to meet the above referenced selection criteria. Name, address, contact person and phone number, shall be provided. TAB 2 – Qualifications and Experience (four [4] pages). Details on related construction experience and specific CM at Risk projects. Provide project name, location, contract delivery method, and description; dates services were performed for the project; color images; initial and final construction cost, including change orders; type of contract and the state of design or construction when the construction contract amount (GMP) was agreed upon. TAB 3 – Expertise (three [3] pages). A summary of knowledge of local conditions, availability of materials and local labor, City of Clearwater permitting processes, local codes and ordinances, and challenges. TAB 4 – Methods (three [3] pages). Examples and methodology of project reporting systems, scheduling, cost estimating, constructability reviews, value engineering, and QA/QC procedures for municipal projects. TAB 5 – Qualifications of proposed staff (three [3] pages). Staff hierarchy and organizational structure, staff availability, and resumes of proposed staff. TAB 6 – References (two [2] pages). References from prior clients on municipal construction projects. TAB 7 – Litigation. 1. Provide a complete listing of any convictions or fines incurred by the respondent firm or any of its principals for violations of any state or federal law within the past three (3) years. Identify firm’s executives who have current claims or who have parti cipated in litigation against the City of Clearwater while with another firm. Executives of firms currently under litigation with the City may not be considered for this project. 2. Provide a complete listing of all litigation involving a construction pr oject or contract (excluding personal injury and workers’ compensation) whether currently pending or concluded within the past three (3) years in which the respondent firm was a named party. 3. Provide a complete listing of all administrative proceedings involving a construction project or contract, whether currently pending or concluded within the past three (3) years, in which the respondent firm was a named party. (NOTE: Administrative Proceedings shall include: (i) any action taken or proceeding brought b y a governmental agency, department, or officer to enforce any law, regulation, code, legal, or contractual requirement, except for those brought in state or federal courts; (ii) any action taken by a governmental agency, department, or officer imposing penalties, fines, or other sanctions for failure to comply with any such legal or contractual requirement, or (iii) any other matter before an administrative body.) 4. Provide a complete listing of all arbitrations involving a construction project or contract, whether currently pending or concluded in the past three (3) years, in which the respondent firm was a named party. RESPONSE FORMAT CM at Risk Services for Continuing Contracts 11 RFQ #24-16 TAB 8 - Other Forms. The following forms should be completed and signed: 1. Exceptions, Additional Materials, Addenda form 2. Company Information form 3. Response Certification form 4. Copy of the firm’s current Florida Department of Business and Professional Regulation’s License and Contractor License 5. Copy of the firm’s contracting license in the State of Florida at the time of submittal 6. If the firm is a corporation, a copy of the current Florida Corporation Registration 7. W-9 Form. All responses should include a fully completed, most current W -9 form. Failure to include the W -9 will not disqualify your bid. (http://www.irs.gov/pub/irs-pdf/fw9.pdf) EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA CM at Risk Services for Continuing Contracts 12 RFQ #24-16 Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one): **Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a Response non-responsive. No exceptions Exceptions taken (describe--attach additional pages if needed) Additional Materials submitted (mark one): No additional materials have been included with this response Additional Materials attached (describe--attach additional pages if needed) Addenda Respondents are responsible for verifying receipt of any addenda issued by checking the City’s website at www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx/ prior to the bid opening. Failure to acknowledge any addenda issued may render a Bid Non-responsive. Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable): Addenda Number Initial to acknowledge receipt Vendor Name__________________________________________________ Date__________________ COMPANY INFORMATION CM at Risk Services for Continuing Contracts 13 RFQ #24-16 Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address: Website: DUNS # Remit to Address (if different than above): Order from Address (if different from above): Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this response: Name: Fax: Phone: E-Mail Address: Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency: RESPONSE CERTIFICATION CM at Risk Services for Continuing Contracts 14 RFQ #24-16 By signing and submitting this Response, the Company certifies that: a) It is under no legal prohibition to contract with the City of Clearwater. b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c) It has no known, undisclosed conflicts of interest. d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. e) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process. f) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. i) It is current in all obligations due to the City. j) It will accept such terms and conditions in a resulting contract if awarded by the City. k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding offers for the services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name: Title: Date: MAILING LABEL CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER CM at Risk Services for Continuing Contracts 15 RFQ #24-16 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED RESPONSE Submitted by: Company Name: Address: City, State, Zip: RFQ #24-16, Construction Management at Risk Services for Continuing Contracts Due Date: Tuesday, May 10, 2016, at 10:00 A.M. City of Clearwater Attn: Purchasing PO Box 4748 Clearwater FL 33758-4748 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ SEALED RESPONSE Submitted by: Company Name: Address: City, State, Zip: RFQ #24-16, Construction Management at Risk Services for Continuing Contracts Due Date: Tuesday, May 10, 2016, at 10:00 A.M. ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ City of Clearwater Attn: Purchasing 100 S Myrtle Ave 3rd Fl Clearwater FL 33756 Page 1 of 10 RFQ #24-16, Construction Manager at Risk Services Exhibit B - Contract This CONTRACT made and entered into this ___________________by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the “City” or “Owner”, and_____________________. of the_______________, County Pinellas and State of Florida, hereinafter designated as the “Construction Manager”. The contracting entities shall collectively be known as the “Parties.” WITNESSETH: WHEREAS, the Clearwater City Council has approved using the Construction Manager at Risk approach on appropriate projects as determined by the City’s Engineering Department; and WHEREAS, the City desires that the Construction Manager perform the management of the necessary construction, design, and preconstruction services (collectively referred to as the Services) on an as - needed basis subject to the terms and conditions set forth in this agreement and any agreement incorporated into this agreement by reference. NOW, THEREFORE, IT IS AGREED BY THE PARTIES: ARTICLE 1: SCOPE OF WORK AND CONTRACT DOCUMENTS 1.1 The Construction Manager and its successors, assigns, executors or administrators, in consideration of the sums of money, as herein after set forth to be paid by the City to the Construction Manager, shall and will at its own cost and expense perform all labor, furnish all materials, tools and equipment for all individual projects assigned as a result of this contract. 1.2 For each individual project assigned, in accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, proposal and bond, which may be hereto attached, and any drawings, if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. 1.3 Unless otherwise specified in this contract, all work shall be completed in accordance with Section III and Section IV of the City of Clearwater Contract Specifications (the Specifications). For the purposes of this contract, the term Contractor in Section III shall include the Construction Manager. The Specifications, as may be supplemented and changed, along with this Contract constitute the “Contract Documents.” In the event there is any conflict between this Contract and the Specifications, this Contract shall take precedence except that the GMP PROPOSAL dated ___________ in the amount of $__________________ is expressly incorporated and made part of this Agreement. Further, the GMP Proposal shall be determinative and control in the event of any conflict, discrepancy, absence of information and / or term or condition to the contrary. Page 2 of 10 ARTICLE 2: CONSTRUCTION MANAGER’S DUTIES AND STATUS 2.1 The Construction Manager recognizes the relationship of trust and confidence established between it and the City by this Agreement, and agrees with the City to furnish its best skill and judgment and the overall supervision of its executives; to furnish efficient business administration and superintendence; and to use every effort to keep upon the project site at all times an adequate supply of workforce and materials to secure its execution and completion in the most expeditious and economical manner. 2.2 The Construction Manager represents that it has made a thorough examination of the premises and is thoroughly familiar with the conditions under which it is to work. 2.3 The Construction Manager agrees to perform and complete the Services in accordance with laws, rules, and regulations of all governmental authorities and departments thereof. 2.4 The Construction Manager agrees to cooperate with the City, Architect-Engineer, or any other Design Professional in all respects, including, but not limited to, providing necessary preconstruction services, such as evaluation of methods, availability and costs of the various components of the Services while under design consideration; supervising the Services and the progress thereof; the coordination of the Services and suggesting changes in the Services; and supplying information as to costs and availability of materials and methods of construction in order, amongst other things, to reduce costs wherever the same may be practicably consistent with the quality of the Services presented in the Contract Documents. 2.5 The Construction Manager agrees to the following: a) In connection with the performance of work under this Contract, the Construction Manager agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following employment: - upgrading - demotion or transfer - recruitment or recruitment advertising - lay-off or termination - rates of pay or other forms of compensation; and - selection for training, including apprenticeship b) The Construction Manager agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by t he contracting officer setting forth the provisions of the non-discrimination clause. c) The Construction Manager further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or work er’s representatives, except sub-contractors for standard commercial supplies or raw materials. ARTICLE 3: SCOPE OF THE SERVICES 3.1 The services that the Construction Manager shall provide include, but are not limited to those described in the following sections. 3.2 Reporting - Written reports shall be provided with the monthly pay requests as follows: Page 3 of 10 a) Monthly Executive Summary which provides an overview of current issues and pending decisions, future developments and expected achievements, and any problems or delays, including code violations found by any permitting agency. b) A Monthly Construction Progress Report that includes a cost narrative, a scheduling narrative and that summarizes the work of the various subcontractors. This report shall include information from the weekly job site meetings as applicable such as: - general conditions - long lead supplies - current deliveries - safety and labor relations programs permits - construction problems and recommendations; and - plans for the succeeding month 3.3 Scheduling a) Upon award of this Contract, the Construction Manager shall submit a master project schedule covering the planning and design approvals, construction and Owner occupancy of the Project. This schedule will serve as the framework for the subsequent development of all detailed schedules. The master project schedule shall be produced and updated monthly throughout the project. b) Within thirty (30) days after the date of the Owner’s issuance of a Notice to Proceed, the Construction Manager shall prepare and submit to the Owner two copies of a Critical Path Method (CPM) construction schedule graphically depicting the activities contemplated to occur as a necessary incident to performance of the work required to complete the project, showing the sequence in which the Construction Manager proposes for each such activity to occur and duration (dates of commencement and completion, respectively) of each activity. c) Following development and submittal of the construction schedule the Construction Manager shall, at the end of each calendar month during the project, or at such earlier intervals as circumstances may require, update and/or revise the construction schedule to show the actual progress of the work performed and the occurrences of all events which have affected the progress of performance of work already performed or will affect the progress of the performance of the work yet to be performed in contrast with the planned progress of performance of such work, as depicted on the original construction schedule and all updates and/or revisions thereto as reflected in the updated and/or revised construction schedule last submitted prior to submittal of each such monthly update and revision. Each such update and/or revision to the construction schedule shall be submitted to the Owner in duplicate. d) The Construction Manager shall provide current scheduling information and provide direction and coordination regarding milestones, beginning and finishing dates, responsibilities for performance and the relationships of the Construction Manager’s work to the work of his subcontractors and suppliers to enable them to perform their respective tasks so that the development of construction progresses in a smooth and efficient manner in conformance with the overall project schedule. The schedule shall include all phases of the construction work, material supplies, long lease procurement, approval of shop drawings, change orders in progress, schedules for change orders, and performance testing requirements. The Construction Manager shall advise the Owner, its representatives and the Architect-Engineer of their required participation in any meeting or inspection giving each at least one week notice unless such notice is made impossible by conditions beyond his control. The Page 4 of 10 Construction Manager shall hold job-site meetings at least once each month with the Construction Team and at least once each week with the subcontractors and the Architect- Engineer’s Field Representative, or more frequently as required by work progress, to review progress, discuss problems and their solutions and coordinate future work with all subcontractors. e) Twice per month corresponding as closely as possible with progress review meetings, a “two week” look ahead report shall be prepared and submitted to Owner and Architect / Engineer. 3.4 Design Review and Recommendations a) The Construction Manager shall familiarize himself thoroughly with the evolving architectural, civil, mechanical, plumbing, electrical and structural plans and specifications and shall follow the development of design through Contract Documents. The Construction Manager shall make recommendations with respect to the selection of systems and materials, and cost reducing alternatives including assistance to the Architect-Engineer and Owner in evaluating alternative comparisons versus long term cost effect. The evaluation shall speak to the benefits of the speed of erection and early completion of the project. The Construction Manager shall furnish pertinent information as to the availability of materials and labor that will be required. The Construction Manager shall submit to the Owner and Architect-Engineer such comments as may be appropriate concerning construction, feasibility, and practicality. The Construction Manager shall bring to the Owner and the Architect-Engineer’s attention any apparent defects in the design, drawing and specifications, or other documents. The Construction Manager shall prepare an estimate of the construction cost at appropriate milestones during the design and shall evaluate such estimate with the project budget. The Construction Manager shall recommend cost saving alternatives, as appropriate, at each design milestone. At each design milestone the Owner, Architect Engineer and Construction Manager shall conduct a value engineering review. b) After receiving the Construction Documents for each phase of the project, the Construction Manager shall perform a specific review thereof. Promptly after completion of the review, the Construction Manager shall submit to the Owner, with a duplicate t o the Architect- Engineer, a written report covering suggestions or recommendations previously submitted, additional suggestions or recommendations as the Construction Manager may deem appropriate, and all actions taken by the Architect-Engineer with respect to same, any comments he may deem to be appropriate with respect to separating the work into separate contracts and/or alternative materials. c) At completion of the Construction Manager’s review of the plans and specifications, except only as to specific matters as may be identified by appropriate comments pursuant to this section, the Construction Manager shall warrant, without assuming any architectural or engineering responsibility, that the plans and specifications are consistent, practical, feasible and constructible. The Construction Manager shall warrant that the work described in the plans and specifications for the various bidding packages is constructible within the scheduled construction time. d) The Construction Manager shall review the design for the purpose of identifying long lead procurement items (i.e. machinery, equipment, materials and supplies). When each item is identified, the Construction Manager shall notify the subcontractors, the Owner, and the Architect-Engineer of the required procurement and schedule. Such information shall be included in the bid documents and made a part of all affected sub-contracts. As soon as the Architect-Engineer has completed drawings and technical specifications and the Construction Manager has obtained permitting approval, the Construction Manager shall Page 5 of 10 prepare invitations for bids. The Construction Manager shall keep informed of the progress of the respective subcontractors or suppliers, manufacturing or fabricating such items and advise Project Director, Owner and Architect-Engineer of any problems or prospective delay in delivery. 3.5 Staffing - Key personnel assigned to City projects by the Construction Manager shall not be removed from the project until alternate personnel acceptable to the City are approved in writing by the City. 3.6 Soliciting Bids a) Without assuming responsibilities of the Architect-Engineer, and unless waived in writing by the Owner, the Construction Manager shall prepare invitations for bids, or requests for proposal when applicable, for all procurements of long lead items, materials and services, and for Subcontractor contracts. Such invitations for bids shall be prepared in accordance with the following guidelines: i) Contracts totaling $1,000 but not exceeding $10,000 may be entered into by the Construction Manager with the firm which is qualified and submits the lowest verbal quotation. The Construction Manager shall obtain a minimum of two (2) verbal quotations. These quotations shall be entered on a bid tabulation sheet and a copy of such tabulation sent to the Owner, Architect-Engineer and to each firm. The successful quotation shall be confirmed by written contract or purchase order to the low bid firm defining the scope and quality of work to be provided. ii) Contracts totaling $10,000 but not exceeding $200,000 may be entered into by the Construction Manager with the firm who is qualified and submits the lowest responsive proposal. The Construction Manager shall request at least three (3) firms to submit sealed written proposals based on written drawings and/or specifications. The written proposals shall all be opened publicly at the location, date and time named by the Construction Manager in his request for proposal. A tabulation of the results shall be furnished to the Owner, Architect-Engineer and to each firm. iii) Contracts totaling $200,000 but not exceeding $500,000 may be entered into by the Construction Manager with the firm who is pre-qualified and submits the lowest responsive proposal. The Construction Manager shall advertise these projects at least once with the last advertisement appearing at least 21 calendar days prior to the established bid opening date. These proposals shall be based on approved plans and specifications. Bids shall be received and opened publicly at the location, date and time established in the bid advertisement. iv) Contracts totaling $500,000 or greater shall be treated the same as described under iii above except that the advertisement shall be run for at least 30 days prior to the established bid opening and at least 5 days prior to any scheduled pre-bid conference. v) Individual purchases of materials or rentals or leases of equipment of up to $999.99 each may be made without bids or quotes when reasonably necessary to expedite work on the project; however, the Construction Manager shall not divide or separate a procurement in order to avoid the requirements set forth above. vi) Site utilities may be acquired at market rates from the entity(ies) providing such in the franchise area. Page 6 of 10 b) For each separate construction contract exceeding $35,000, the Construction Manager shall, unless waived by Owner, conduct a pre-bid conference with prospective bidders, the Architect-Engineer and the Owner. In the event questions are raised which require an interpretation of the bidding documents or otherwise indicate a need for clarification or correction of the invitation, the Construction Manager shall transmit these to the Architect- Engineer and upon receiving clarification or correction in writing shall prepare an addendum to the bidding document, and issue same to all of the prospective bidders. 3.7 Quality Control - The Construction Manager shall develop and maintain a program, acceptable to the Owner and Architect-Engineer that assures quality control of the construction. The Construction Manager shall supervise the work of all subcontractors providing instruction to each when their work does not conform to the requirements of the plans and specifications and shall continue to assert influence and control over each subcontractor to ensure that corrections are made in a timely manner so as to not affect the efficient progress of the work. Should disagreement occur between the Construction Manager, the Owner or the Architect-Engineer over acceptability of work and conformance with the requirements of the specifications and plans, the Owner shall be the final judge of performance and acceptability. 3.8 Subcontractor Interfacing - The Construction Manager shall be the single point of interface with all subcontractors for any work done under this Contract. The Construction Manager shall negotiate all change orders, field orders and request for proposals, with all affected subcontractors and shall review the costs of those proposals and advise the Owner and Architect-engineer of their validity and reasonableness, acting in the Owner’s best interest prior to requesting approval of each change order from the Owner. Before any work is begun on any change order, a written authorization from the Owner must be issued. When health and safety are threatened, however, the Construction Manager shall act immediately to remove such threat to health and safety. The Construction Manager shall also carefully review all shop drawings and then forward the same to the Architect- Engineer for review and actions. The Architect-Engineer will transmit them back to the Construction Manager who will then issue the shop drawings to the affected subcontractor for fabrication or revision. The Construction Manager shall maintain a record to promote expeditious handling. The Construction Manager shall request the Architect-Engineer to make interpretations of the drawings or specifications requested of him by the subcontractors and shall maintain a record to promote timely response. The Construction Manager shall advise the Owner and Architect-Engineer when timely response is not occurring on any of the above. The Construction Manager shall collect, review and submit to the Owner, all project closeout documentation including operation, maintenance and training manuals. ARTICLE 4: MAXIMUM PROJECT COST AND FEES FOR SERVICES 4.1 Guaranteed Maximum Price for Construction a) When the Construction Documents are sufficiently complete to establish the scope of work for the project or any portion thereof, the Construction Manager will establish and submit in writing to the Owner for his approval a Guaranteed Maximum Price (GMP) guaranteeing the maximum price to the Owner, for the construction cost of the project or designated part thereof. Such Guaranteed Maximum Price will be subject to modification for changes in the project as provided in article 4.1(e) below. Actual price paid for the work by the Owner, however, shall be the actual cost of all work subcontracts, supply contracts, direct labor costs, direct supervision costs and direct job costs, plus the Construction Manager’s fees or the GMP, whichever is less when the work is complete. Invoicing shall occur monthly for completed work with 5% retainage withheld until final completion and acceptance of all work covered in the contract documents in accordance to the City’s General Conditions. Page 7 of 10 b) At the time of submission of a Guaranteed Maximum Price, the Construction Manager will verify the time schedule for activities and work which were adopted and used to determine the Construction Manager’s cost of work. In addition to the cost of work, a GMP will include an agreed upon sum as the construction contingency which is included for the purpose of defraying the expenses due to unforeseen circumstances relating to construction. The Construction Manager will be required to furnish documentation evidencing expenditures charged to the contingency prior to the release of funds by the Owner. If bids are received below the applicable line items in the GMP, the surplus will be added to the contingency. c) If bids are received above the applicable line item in the GMP, the deficiency will be taken from the contingency; however, such occurrence shall not be cause to increase the GMP. d) If bids are not received for a portion of the work at or below the applicable line item amount in the GMP, the Construction Manager reserves the right to perform that portion of the work as acknowledged by the Owner or negotiate for its performance for the specified line item lump sum amount or less. e) The increase or decrease in the Guaranteed Maximum Price resulting from a change in the Project shall be determined in one or more of the following ways: i. By mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation by the Architect Engineer and owner; ii. By unit prices stated in the Agreement or subsequently agreed upon; iii. If none of the methods is agreed upon, the Construction Manager, provided it has received a signed written order by the Owner, shall promptly proceed with the work involved. The cost of such work shall then be determined on the basis of the reasonable expenditures and savings of those performing the work attributed to the change. In the event a Change Order is issued under these conditions, however, the Architect-Engineer will establish an estimated cost of the work and the Construction Manager shall not perform any work whose cost exceeds that estimate without prior written approval by the Owner. In such case, the Construction Manager shall keep and present, in such form as the Owner may prescribe, an itemized accounting together with appropriate supporting data of the increase in the Cost of the Project. The amount of decrease in the Guaranteed Maximum Price to be allowed by the Construction Manager to the Owner for any deletion or change which results in a net decrease in cost will be the amount of the actual net decrease; iv. The Architect-Engineer will have authority to order minor changes in the Project not involving an adjustment in the Guaranteed Maximum Price or an extension of the Construction Completion Date and not inconsistent with the intent of the Drawings and Specifications. Such changes shall be effected by written order. Documentation of changes shall be determined by the Architect-Engineer. Changes shall be approved by the Architect-Engineer. 4.2 Construction Manager’s Fee - In consideration of the performance of the contract, the Owner agrees to pay the Construction Manager as compensation for his services, fees as set forth below : Page 8 of 10 Preconstruction Phase Fee - shall be based on design costs if applicable, constructability review, value engineering and fee determination of Guaranteed Maximum Price. The fee for this phase in the amount of $ TBD___ shall be paid at the negotiated price upon receipt of the Guaranteed Maximum Price. a) Construction Phase Fee - Prior to commencement of the Construction Phase, the Owner will direct the Construction Manager in writing to proceed into the Construction Phase. The Construction Manager’s compensation for work or service performed during the Construction Phase shall be a fee of _TBD_____. The Construction Phase Fee shall be invoiced and paid in _TBD__ months. Payments will be remitted monthly at the cost of __TBD___ each and one final monthly payment of __TBD__ The first monthly payment shall become due thirty days following the issuance of the first Construction Authorization and the final monthly payment shall be paid only when construction of the project is completed and occupancy of the project accepted by t he Owner. If construction is authorized only for a part of the project, the fee paid shall be proportionate to the amount of work authorized by the Owner. ARTICLE 5: TERMINATION AND TIME OF THE ESSENCE 5.1 If the Construction Manager is adjudged bankrupt or makes a general assignment for the benefit of creditors, or if a receiver is appointed on account of its insolvency, or if refuses or fails, except in cases for which an extension of time is provided, to supply enough properly skilled workmen or proper materials for the Services, or otherwise be guilty of a substantial violation of any provision of this Agreement as determined by the certificate of the Architect, the Owner may, without prejudice and reserving any other right or remedy the Owner may have, after giving the Construction Manager seven (7) days’ written notice, terminate the employment of the Construction Manager and take possession of the premises and all materials, tools, and appliances thereon and finish the Project in whatever manner the Owner may deem expedient. 5.2 It is mutually agreed between the parties hereby that time is of the essence of this contract, and in the event that the Substantial Completion Date is not achieved within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Construction Manager, the sum of $1,000.00 per day for each day that the work to be performed by the Construction Manager remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Construction Manager to complete the work within the time stipulated, it being further agreed that the sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Construction Manager to complete and perform all work within the time period as specified in this contract. ARTICLE 6: INDEMNIFICATION 6.1The Construction Manager and his or its successors and assigns does hereby agree to assume the defense of any legal action which may be brought against the City as a result of the Construction Manager’s activities arising out of this contract and furthermore, in consideration of the terms, stipulations and conditions as contained herein, agrees to hold the city free and harmless from any and all claims for damages, costs of suits, judgments or decrees resulting from any claims made under this contract against the city or the contractor or the contractor’s sub-contractors, agents, servants or employees resulting from activities by the aforementioned contractor, sub-contractor, agent servants or employees. Page 9 of 10 6.2 Nothing contained herein shall be construed as a waiver of any immunity from or limitation of liability the City (Owner) may be entitled to under the doctrine of sovereign immunity or section 768.28, Florida Statutes. ARTICLE 7: TITLE TO THE PROJECT 7.1 The title of all work, completed portions of the Project and in the course of construction, and of all materials on account of which payment has been made shall be in the Owner. ARTICLE 8: ASSIGNMENT 8.1 This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, except that this Agreement may not be assigned by either party without the prior written consent of the other party. Any assignment made without such prior written consent shall not vest rights in the assignee. ARTICLE 9: ADDITIONAL PROVISIONS 9.1 This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, and the venue for any dispute under this Agreement shall be an appropriate court of competent jurisdiction in Pinellas County, Florida. 9.2 Any notice required to be given by the terms and provisions of this Agreement or by any law or governmental regulation, either by the Owner or Construction Manager, shall be in writing unless otherwise required by such law or regulation and shall be deemed to have been served and given when deposited in either Registered or Certified Mail in United States Branch Post Office, addressed to the party hereto to whom directed, at the address specified in the Specifications,. 9.3 The language in this Agreement shall be construed according to its customary meaning within the Florida building industry. Whenever used, the singular shall include the plural, the plural the singular, and the use of any gender shall be applicable to all genders. 9.4 If any provision of the Contract Documents is invalid or unenforceable as against any person or party, the remainder of the Contract Documents and the applicability of such provision to other persons or parties shall not be affected thereby. 9.5 Nothing contained in this Agreement shall be construed to mean that the Construction Manager and Owner are joint venturers or partners. Page 10 of 10 IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, in duplicate, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA Attest: By: _______________________________ (Seal) William B. Horne II City Manager Countersigned: _______________________________ Rosemarie Call, City Clerk By:__________________________________ Approved as to form: George Cretekos, Mayor-Councilmember ______________________________ Matthew Smith, Assistant City Attorney (Contractor must indicate whether Corporation, Partnership, company or Individual) ______________________________ ______________________________ (Contractor) (The person signing shall, in his own handwriting sign the Principal’s name, his own name and his title; where the person is signing for a Corporation By: ______________________(Seal) he must, by Affidavit, show his authority to bind the Corporation). Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2640 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Planning & Development Agenda Number: 7.9 SUBJECT/RECOMMENDATION: Approve an amendment to an existing professional services agreement with HR and A Advisors, Inc. for the Imagine Clearwater Downtown Waterfront Master Plan Project, increasing the purchase order by $60,000 to $438,000 as described in the Additional Scope of Services, and authorize the appropriate officials to execute same. (consent) SUMMARY: The master plan for the waterfront /bluff area was identified as a priority for the City of Clearwater by the Urban Land Institute (ULI) Advisory Services Panel during their study of Downtown Clearwater in June 2014. City Council awarded a contract to HR&A Advisors, Inc . to prepare the Imagine Clearwater Downtown Waterfront Master Plan in April 2016. The primary objectives of this plan is to better connect the bluff and the waterfront with the remainder of Downtown, create a strategy for economic development, activate the waterfront, define a parking strategy and create opportunities for waterfront events to benefit downtown businesses. Since the contract was awarded, several options for an aerial transit system have been presented that would link Downtown Clearwater to Clearwater Beach. In order to understand the technical and economic development implications of such systems, the Planning and Development Department believes that an evaluation of possible downtown terminus locations should be conducted. As the current Imagine Clearwater contract has both a transportation and economic development component, it can be expanded to include this work. The proposed additional scope of services includes data collection, analysis and preparation of a memorandum that identifies specific downtown sites for an aerial transit terminal. The memorandum will detail the positive and negative implications of each site in terms of connectivity, economic development potential and ease of implementation. The additional scope of services can be accommodated in the Imagine Clearwater project schedule. Both the original Imagine Clearwater project scope of work and the additional scope of services are attached for Council’s consideration. Funding for this contract is available in the CRA Project Fund 388-94885, ULI Implementation, to be authorized by the CRA at their August 1, 2016 meeting. Page 1 City of Clearwater Printed on 8/3/2016 AUTHORIZATION FOR ADDITIONAL SERVICES Date: July 13, 2016 “HR&A” HR&A ADVISORS, INC. 99 Hudson Street 3rd Floor, New York, NY 10013 T: (212) 977-5597 CLIENT CITY OF CLEARWATER 100 S. Myrtle Ave. 3rd Floor, Clearwater, FL 33756 T: (727) 224-6143 Project Name and Location: The Bluff/Waterfront Master Plan (RFP #04-16) City of Clearwater, Florida Change Order 1 This is authorization to perform additional services on the project as noted above. A. HR&A agrees to perform the following additional services: See the attached Additional Scope of Services, dated July 13, 2016. B. CLIENT agrees to compensate HR&A for such additional services in accordance with the terms of the initial agreement for additional amount stated below: Our team will complete the attached scope of work on a time and materials basis, with fees capped at $60,000. Any work not described in the attached scope of work will not be included in the $60,000 fee cap. We will invoice monthly based on the percentage of work completed. C. All other terms and conditions of the original agreement shall remain in full force and effect. D. Completion of this additional scope of services will have no effect on the overall project schedule. E. The effective date of this change order is the date on which the City signs below. AUTHORIZATION FOR ADDITIONAL SERVICES By signing below, the parties agree and affirm that each has reviewed and understands the provisions set out above and that each party shall be bound by each and all of said provisions. A copy of this agreement shall serve and may be relied upon as an original. HR&A ADVISORS, INC. Signature Signature Kate Coburn Partner Cary Hirschstein Partner Date Signed: 7/13/2016______ Date Signed: 7/13/2016______ CITY OF CLEARWATER George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Date Signed: ____________________ Attest: Rosemarie Call City Clerk AUTHORIZATION FOR ADDITIONAL SERVICES ADDITIONAL SCOPE OF SERVICES JULY 13, 2016 Phase 7) Aerial Transit Connection Downtown Terminus The draft scope of work below is associated with the evaluation of possible downtown terminus locations for an aerial transit connection from Downtown Clearwater to Clearwater Beach, including an assessment of technical and downtown redevelopment implications. Task 7.1: Data Collection and Information Gathering The HR&A Team, led by Kimley-Horn, will review relevant data and reports provided by the City or others, including:  US 19 Corridor Redevelopment Plan;  Pinellas Suncoast Transit Authority Terminal Study;  Water Taxi ridership data;  Jolley Trolley and PSTA ridership and trip schedule; and  Previous studies or presentations on system alternatives. HR&A and Kimley-Horn will then provide a data request to the City, and review relevant data provided by the City or other third parties with regard to relevant aerial transit systems. Successful completion of our study will require certain data, including ridership capacity, terminus facility technical requirements, etc., to be provided by the City or others. Data can be provided as ranges when appropriate. Required data includes:  Ridership capacity, taking into account potential speed and headways;  Aerial car/tram characteristics and options;  Pylon placement ranges;  Terminal requirements, including public-facing program (e.g. restrooms, etc.) and ticketing needs and back-of-house equipment space, including vertical transportation needs if required; and  Typical supporting infrastructure, including parking and access needs.1 Task 7.2: Analysis of Possible Downtown Terminus Sites The HR&A Team will work with the City to identify a shortlist of possible downtown terminus sites for further evaluation. Our analysis of shortlisted sites will consider:  Site needs identified in Task 1, including terminal and parking requirements;  The implications of site selection on downtown economic development; and  Connectivity and corridor expansion implications. 1 Excludes review of any structural design work AUTHORIZATION FOR ADDITIONAL SERVICES Task 7.3: Memorandum The HR&A Team will summarize its findings from Tasks 7.1 and 7.2 in a conceptual memorandum that will identify specific downtown sites for an aerial transit terminal and describe any positive and negative implications (pros or cons) of selecting each site, rating the sites along a set of evaluation criteria addressing connectivity, economic development potential, and ease of implementation. The Team will deliver this memorandum within approximately ten weeks of Project kick-off. Please note that our study is limited to the above items and excludes (i) any analysis related to possible terminus locations outside of Downtown Clearwater (such as terminus locations on Clearwater Beach), (ii) an assessment of possible alignments/routes, and (iii) an assessment of the financial feasibility and funding sources for an aerial transit system. PROJECT SCHEDULE Week12345678910 Phase 7: Aerial Transit Connection Downtown Terminus 7.1: Data Collection and Information Gathering 7.2: Analysis of Possible Downtown Terminus Sites 7.3: Memorandum BLUFF /WATERFRONT MASTER PLAN FOR CITY OF CLEARWATER This agreement made and entered into as of then day of Ari ( , 2016 by and between the City of Clearwater ( "Client "), and HR&A Advisors, Inc., a corporation organized and existing under the laws of the State of New York ( "Consultant "), who agree and contract as follows: WITNESSETH THAT: WHEREAS, Client desires to commission a master plan for the Bluff / Waterfont district of Downtown Clearwater, and WHEREAS, Client desires to retain the Consultant to lead a multi- disciplinary team to complete said master plan; NOW, THEREFORE, the parties hereto do mutually agree as follows: 1. Contracting of the Consultant Client hereby agrees to contract with Consultant, and the Consultant hereby agrees to perform services set forth hereinafter in connection with the Bluff /Waterfront Master Plan in accordance with the terms and conditions set forth herein. 2. Term of Contract Consultant services for the scope of work set forth hereinafter will be completed by I// 3i /Z0 (s, subject to modification by mutual agreement by the parties hereto. 3. Scone of Services The Consultant agrees to satisfactorily render and provide services hereinafter set forth in "Exhibit A, Scope of Services." 4. Disaosition of Work Materials Upon prompt payment of all sums due under this Agreement, all contract documents and similar work materials prepared by the Consultant in completing the scope of services shall be the property of Client. Notwithstanding any other provision to the contrary, the Consultant shall maintain copyright ownership of photographs and of all notes, terms and standard details included in all project- related documents, models, photographs, and other forms of expression created by the Consultant. Only with Client's prior written approval may Consultant use and reproduce its deliverables. The Consultant shall be permitted to retain copies of its deliverables and work product for its records and for its future professional endeavors, so long as Client is not specifically mentioned or utilized to promote such future professional endeavors. The Consultant grants Client a non - exclusive license to use and reproduce such models, photographs, and other forms of expressions created by the Consultant as long as payments due to the Consultant under this contract are made as provided herein. 5. Personnel The Consultant represents that it has, or will secure, at its own expense, all personnel or subconsultants required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with Client. All of the services required hereunder will be performed by the Consultant or under its supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under State, federal and local law to perform such services. 6. Termination and Suspension for Cause If, for any cause, the Consultant or Client shall fail to fulfill in a timely manner their obligations under this Agreement, or if the Consultant or Client shall violate any of the covenants, agreements, or stipulations of this Agreement, the other party shall thereupon have the right to terminate this Agreement by giving written notice. The Consultant shall be entitled to receive just and equitable compensation for work performed and expenses incurred as of the date of termination; likewise, Client shall be entitled to ownership of all documents, data, studies, surveys, drawings, maps, models, photographs and reports or other material prepared by the Consultant under this Agreement for which it has compensated the Consultant. If Client fails to make payments to the Consultant in accordance with this Agreement, in addition to the right of termination of this Agreement as set forth herein, at the Consultant's option and upon written notice to Client, it may suspend some or all performance of services under this Agreement and retain all Contract Documents and Work Materials for which payment is outstanding. In the event of a suspension of some or all services, retention of Contract Documents and Work Materials and /or the termination of the Agreement by the Consultant, the Consultant shall have no liability to Client for delay or damage caused Client because of such suspension of services. Before resuming services, the Consultant shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Consultant's services. The decision by the Consultant not to cease or suspend services or any portion thereof, or the decision by the Consultant to suspend certain but not all services under this Agreement shall not constitute a waiver of its right to suspend or terminate performance of any or all services under this Agreement so long as payments of undisputed amounts remain outstanding. 7. Changes Client or Consultant may, from time to time, request changes in the terms of this Agreement. Such changes, including any increase or decrease in the amount of compensation due to the Consultant, shall be mutually agreed upon by the parties hereto and shall be executed and incorporated in written amendments to this Agreement. 8. Compensation The cost of the Scope of Services shall not exceed $378,000. The division of this not -to- exceed fee is described below in "Budget by Task." The cost of services will be invoiced by the Consultant on a percent completion basis. Services performed outside of the Scope of Services shall be invoiced based on the hourly rates established below in "Consultant Hourly Rates" and will include requests for reimbursement of expenses incurred by the Consultant and its subconsultants at cost. Invoices will be transmitted monthly by the Consultant to Client. Client shall remit payment for an approved invoice within 30 days of receipt of the invoice provided all work is performed satisfactorily as reasonably determined by Client. 9. Equal Employment Opportunity The Consultant will not discriminate against any employee or applicant for employment with regard to race, religion, sex, color, national origin, age, sexual orientation, gender identity or disability. The Consultant will act to ensure that applicants are employed, and that employees are treated during employment, without regard to race, religion, sex, color, national origin, age sexual orientation, gender identity or disability. 10. Assignability The Consultant shall not assign any interest in this Agreement and shall not transfer any interest in the same, whether by assignment or notation without the prior written consent of Client thereto; provided, however, that claims for money may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly by Client. 11. Conditions and Assurances A. Access to Records: Consultant agrees that Client or any of its duly authorized representatives shall have access to any books, documents, papers, and records of the Consultant for the purposes of making audit, examination, excerpt, and transcripts. B. Retention of Records: The Consultant will be required to comply with Section 119.0701, Florida Statutes, specifically to i. Keep and maintain public records required by the City of Clearwater to perform the service; ii. Upon request from the City's Custodian of Records, provide the City of Clearwater with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer to the City of Clearwater; and iv. Upon completion of the contract, transfer, at no cost, to the City of Clearwater all public records in possession of the contractor or keep and maintain public records required by the City of Clearwater to perform the service. If the Consultant transfers all public records to the City of Clearwater upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City of Clearwater, upon request from the City of Clearwater's Custodian of Public Records, in a format that is compatible with the information technology systems of the City of Clearwater. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, ROSEMARIE CALL AT 727- 562 -4090, rosemarie.call Gimvclearwater.com, and /or 112 S. Osceola Ave., Clearwater, FL, 33617 12. Miscellaneous Provisions A. This Agreement shall be construed in accordance with the laws of the State of Florida, and venue for any dispute pertaining to this Agreement shall be in Pinellas County, Florida. B. In case one or more of the provisions in the Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such as invalidity, illegality, or non - enforceability, it shall not affect any other provision thereof, and this Agreement shall not be effective unless consented to, in writing, by both parties. C. Nothing contained herein shall be deemed by the parties hereto, nor any third parties, as creating the relationship of principal and agent, employer and employee, or as a partnership or joint venture between the parties. Consultant is the City's independent contractor, and nothing contained herein is intended to create any relationship other than that between the parties. D. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall be constitute one and the some instrument. E. This Agreement shall be binding upon and inure to the benefit of each of the Consultant's and the Client's respective successors and assigns. 13. Indemnification A. Consultant shall indemnify, defend and hold harmless Client and its officers, employees, agents and permitted assigns from and against any and all suits, claims, losses, damages, charges, or expenses, whether direct or indirect, and liability of every name and nature to which they or any of them may be put or subjected by reason of any personal injury or damage to real or tangible property arising from or in connection with any acts or omissions on the part of the Consultant or arising from any breach by Consultant under this Agreement. B. Subject to Florida statutory limits on sovereign immunity, the City agrees to indemnify the Consultant and its officers, employees, agents, and permitted assigns from and against liability or expenses incurred on account of the negligent acts of the City, its employees, servants, or agents in relation to this Agreement. Nothing contained herein, however, shall be construed as a waiver of or limitation of liability that the City may be entitled to under section 768.28, Florida Statutes. In no event shall any officer, shareholder, member, employee or agent of Consultant or Client (or any of Consultant's or Client's affiliates) be personally liable for the performance of either party's obligations hereunder. IN WITNESS WHEREOF, the City of Clearwater and the Consultant have executed this Agreement on this the 10 day of AQyi 1 , 2016. HR& Cary sors, Inc. irschstein, Partner 44-2O -16 Date ATTEST IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: w 1.QL0,4 611-4.L.--- Attest: i4 ._r2 .-12.A SEAL) Rosemarie Call, William B. Horne, II, City Clerk City Manager Countersigned: leo<<e crekekS Appr• ed a to f• m: George N. Cretekos, Camilo A. Soto, Mayor Assistant City Attorney 4/..2,iVje/ fr Date it'. \ }‘, ire A, THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER SCOPE OF SERVICES CLEARWATER BLUFF/WATERFRONT MASTER PLAN The HR &A Team proposes a scope of services that will meet the City of Clearwater's need for a Master Plan that will integrate the Bluff, Waterfront, and Downtown. The overarching goal of this plan will be to catalyze new development, invigorate the local economy, manage stakeholder partnerships, and create a vibrant waterfront. Public engagement will be an ongoing effort throughout the plan's duration. Our public engagement goals for the Clearwater Bluff /Waterfront Master Plan are twofold. Successful public outreach will engage a wide range of Clearwater's residents to ensure that the plan's design is grounded in the public's aspirations and sensitive to the public's concerns, while also building the consensus and partnerships required to ensure a successful implementation plan. 1) Project Kick -Off Phase 1 provides an opportunity for the HR &A Team to review background information and engage with the City to establish priorities for the plan. Phase 1 will take place over the first several weeks of the project, with Task 1.3 occurring concurrently with initial Phase 2 activities. Task 1.1: Review of Existing Plans and Data The HR &A Team will review all existing plans related to the study area. Plans will include the Urban Land Institute's assessment, the Clearwater Downtown Redevelopment Plan, the Comprehensive Boating Plan, and the City's stormwater manual, among others. Furthermore, we will review any market studies and related data sources provided by the City. This task will help set the stage for Phase 2, the Existing Conditions Analysis. Task 1.2: Initial Project Conference Call HR &A will participate in a conference call with the City's project lead. The purpose of this call will be to plan the Team's first trip to Clearwater. Task 1.3: Project Kick -Off in Clearwater To formally initiate the project, the HR &A Team will make a two -day trip to Clearwater (Trip #1) in order to: Hold a kick -off meeting with City officials to discuss the project's schedule and work plan, in addition to planning for the public engagement strategy that B2 Communications will assist with, including: o Planning for public engagement activities; o Project website content, launch, and maintenance; and o Social media strategy and email list; HR &A Advisors, Inc. New York 1 Los Angeles Washington, D.C. Dallas 1 1 THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER Anal\ it'. A\(1V IBC Hold a kickoff meeting with initial Stakeholder Coalition, described in Task 2.1 a; and Conduct a tour of the study area. 2) Public Engagement and Stakeholder Coalition Launch The activities described in Phase 2, which include the creation of and engagement with a Stakeholder Coalition, will overlap with specific activities throughout the entirety of the project scope of work. Please reference the project schedule for an illustration of the relationship of the proposed activities. Task 2.1: Form a Stakeholder Coalition We will help to lay the groundwork for a robust coalition of stakeholder organizations that can articulate the views of the City's diverse constituents and play a supporting role in the Team and City's robust outreach process. Our work will include the following subtasks: Subtask 2.1a. Initiate Stakeholder Coalition. During Trip #1, following our kick -off meeting with the City, we will meet with the group of Clearwater stakeholders already identified by the City in order to discuss a strategy to create a broader coalition of stakeholders. We will prepare a summary of our findings and recommendations to share with the City and stakeholders, as referenced in the deliverable description below. DELIVERABLE: FEEDBACK FROM PROJECT KICK -OFF After Phase II, HR&A will draft a memo to report back to the City staff and the Stakeholder Coalition on feedback gathered during project kick -off and key considerations to guide the planning process, including recommendations regarding the supporting role to be played by the Stakeholder Coalition. Subtask 2.1 b. Refine Outreach Plan. Once we have established an initial set of goals and supporting roles for the Stakeholder Coalition, we will return to Clearwater for Trip #2, timed to align with the conclusion of the Existing Conditions phase, to discuss outreach progress with the group and the City, acknowledging that the City will likely play the largest role in one -on -one outreach to neighborhood groups and other community organizations in between the official public meetings. We will discuss the Stakeholder Coalition's role — and the role of specific members — in supporting the City's implementation of the outreach strategy, as well as any implications from the Team's existing conditions findings. Subtask 2.1c. Conduct Initial Public Meetings. During Trip #2 we will conduct three highly - promoted initial public meetings to gather initial input and suggestions from Clearwater's citizens regarding the broad direction of the waterfront planning effort and their vision for the site, as well as understand their thoughts and aspirations for downtown. The public events will be designed in a charrette -style to engage attendees in a highly interactive discussion of specific core areas of interest, which might include waterfront recreation, parks and open space, or real estate development. The events will be coordinated with the City of Clearwater to maximize public HR&A Advisors, Inc. 1 New York Los Angeles 1 Washington, D.C. 1 Dallas 1 2 3rt.a,tc_ \ilv °. THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER participation, and we will likely vary location to reach a wide cross - section of Clearwater residents. Our conversation will be informed by the Team's existing conditions findings. B2 Communications will work with the City to encourage event attendance by diverse Clearwater constituents via digital and other outreach. Task 2.2: Provide Ongoing Parallel Outreach Support The City intends to take a leadership role in managing a parallel outreach process to be undertaken primarily by the City and secondarily by key members of the Coalition. While the City will organize and attend the majority of these meetings, it may discuss strategy regarding outreach targets, participation and materials with the Team. We will be available throughout the master planning process to support the City by helping staff tweak any templates created for earlier public meetings (e.g. presentation slides, visual aids) for use during outreach meetings. Task 2.3: Provide Ongoing Digital Engagement Strategy and Media Relations Efforts Over the course of the project, B2 Communications will launch and oversee a digital engagement and media relations strategy, as follows: Subtask 2.3a. Digital Engagement Strategy. B2 Communications will coordinate with the City to generate awareness and excitement about the master planning process and its community meetings. B2 will support the maintenance of an email listsery that has already been developed by the City, to be used throughout the project's duration. Simultaneously, B2 will work with the City to deploy social media, using outlets such as Facebook and Twitter, as a means of communicating with the public and circulating information. B2 will support the City's launch of a project website that will serve as a "command center" for the planning process and complement the City's existing MyClearwaterinput.com. The site will be a place to publicly display aspects of the plan as it unfolds and may also serve as forum to collect public feedback. The City will manage the development, maintenance and hosting of the web portal. Subtask 2.3b. Media Content and Relations. Throughout the master planning process, B2 Communications will coordinate with the City's Public Communications Department to actively pursue key media placements with reporters and publications to generate informative stories about the planning process. These news articles and press releases will support the efforts of the City's Public Communications Department and ensure that messaging is targeted and accurate. B2 will provide strategic guidance to the City regarding content for major social media postings, newspaper articles, email announcements and website postings, while the City's Public Communications Department and other City leadership will handle announcements and other simple postings independently. HR&A Advisors, Inc. 1 New York Los Angeles Washington, D.C. I Dallas 13 3) Existing Conditions Analysis THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER In Phase 3, the HR &A Team will analyze economic trends and the physical conditions of the study area as a platform for understanding the waterfront's needs going forward. Task 3.1: Demographic, Economic, and Real Estate Market Analysis Subtask 3.1a. Demographic and Economic Analysis: HR &A will analyze demographic and employment trends and indicators in the study area, as well as the Tampa -St. Petersburg - Clearwater MSA in order to contextualize the study area within its greater context. HR &A will assess trends in population, age, migration, educational attainment, and commuting patterns. We will also examine the performance of the region's key industry sectors in terms of employment and earnings trends in order to assess employers' potential space needs. The firm will conduct this analysis using third -party data from the U.S. Census Bureau, ESRI Business Analyst, the U.S. Bureau of Labor Statistics, as well as available local sources. This effort will provide a foundation of knowledge for the Master Plan. Subtask 3.1b. Real Estate Market Analysis: HR &A will complete an analysis of Clearwater's real estate market. This study will address multiple asset classes, including retail, residential, commercial office, and hotel in order to determine what mix of uses Clearwater's market is likely to support. HR &A will supplement third party data sources such as CoStar, REIS, Smith Travel Research, and broker market reports, through interviews with real estate industry experts including real estate brokers and developers. This real estate market analysis will include: A review of recent trends in inventory, rents, and vacancy for residential, commercial office, and retail uses. A survey of recent market activity and the development pipeline for each asset class, focused on the City of Clearwater and the region. HR &A will profile successful projects in Clearwater and the region that could serve as precedents for future development. A review of Clearwater's existing housing stock and an analysis of the area's resident market in order to consider the potential for new residential development. An analysis of the office market in Clearwater and the region that will include absorption potential based on trends in supply and demand. A retail gap analysis intended to identify potential categories of growth for Clearwater's retail market based on spending potential and existing sales. A hotel analysis that identifies the potential for additional hotel development in Clearwater based on recent trends in occupancy, average daily rate, revenue per available room, and supply of hotel rooms. Task 3.2: Physical Conditions Analysis Subtask 3.2a. Circulation and Parking Conditions: Kimley -Horn will lead the HR &A Team's analysis of circulation and parking conditions. Kimley -Horn will study existing pedestrian, bicycle, vehicular, and watercraft transit networks in order to determine how they perform individually and as a system HR &A Advisors, Inc. I New York l Los Angeles I Washington, D.C. I Dallas 1 4 n sly rc•. \(i1 iw. ; \(. s. THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER overall. Kimley Horn will also review existing parking conditions, including (i) an inventory of on- and off - street parking facilities, which will include access points, wayfinding /signage, hours of operation, and cost, and (ii) a study of parking occupancy counts within the study area for both a typical weekday and weekend day. Kimley -Horn will review past, completed studies such as the Urban Land Institute's Advisory Services Panel Report, the Comprehensive Boating Plan, the Clearwater Downtown Redevelopment Plan, and Pinellas County's 2040 Long Range Transportation Plan to supplement the Team's own analysis with an understanding of broader planned and proposed transportation infrastructure improvements. Subtask 3.2b. Parks and Open Space Conditions: Sasaki will lead the HR &A Team's analysis of existing parks and open space. Sasaki will study discrete green spaces such as Coachman Park, linear pathways such as the Pinellas Trail, and more general open space networks. Overall, the Team will assess Clearwater's open space assets for their ability to cater to a range of different activities, including passive recreation and special programming, through their design and physical conditions. Furthermore, the Team will consider the resiliency of the study area's green spaces with respect to usage, flooding, and environmental concerns. A key output of this analysis will be an assessment of Coachman Park's assets, challenges, and opportunities to support planning efforts moving forward. Subtask 3.2c. Existing Public Realm Conditions: Sasaki will lead the HR &A Team's analysis of existing urban realm conditions. The Team will study the design of the urban realm overall, considering how its many land uses and multifaceted form facilitate or inhibit daily life. Layered on top of our studies of circulation, parking, parks, and open space, this study of the urban realm will reveal how Clearwater's many systems interact. Subtask 3.2d. Opportunities Assessment: The HR &A Team will build upon its analysis of Existing Public Realm Conditions by assessing major parcels and sites within the study area, including those specified in the RFP. This will allow the Team to vet key opportunities for catalyst projects that could become essential "first steps" in activating the downtown waterfront. Specifically, HR &A and Sasaki will develop a scorecard for each potential catalyst project to guide City priorities going forward. Factors to be considered may include: Property usage Physical constraints Access and adjacencies Timing of potential availability Current uses & future devt. plans Infrastructure availability /requirements Zoning restrictions Other legal restrictions Visions expressed in planning documents Market analysis implications The scorecard will include metrics by which to rank properties or areas according to the above criteria. DELIVERABLE: EXISTING CONDITIONS PRESENTATION The HR &A Team will prepare a presentation summarizing the findings of the existing conditions analysis. The existing conditions analysis will document the study area's economic outlook and real estate market, circulation system, and opportunities to improve upon existing public spaces and activate catalyst the projects. This analysis provides a necessary foundation for subsequent phases of the planning process. HR &A Advisors, Inc. 1 New York 1 Los Angeles 1 Washington, D.C. 1 Dallas I5 THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER n; lv /( \d ug . ,Ar1. Task 3.3: Presentation of Existing Conditions Findings and Public Engagement Part 11 The HR &A Team will make a two -day trip to Clearwater (Trip #2) to undertake the following activities: The HR &A Team will preview our findings with City representatives, either in advance of Trip #2, or during, in order to identify any changes necessary in advance of briefing the Stakeholder Coalition and the public. During Stakeholder Coalition Meeting #2 we will introduce the study, present preliminary existing conditions findings, discuss potential opportunities and challenges, and provide a venue to comment on the existing community vision for Downtown. During Public Workshops #1, 2 and 3, as described in Task 2.1a, we will gather input from the public on their priorities and vision for the waterfront. Task 3.4: Conference Call with Client to Discuss Public Engagement Findings from Trip #2 The HR &A Team will join a conference call with the Client to discuss findings from the public engagement activities completed during Trip #2. This call will help guide Phase 3 of the project by determining how to best incorporate public feedback. DELIVERABLE: FEEDBACK FROM ENGAGEMENT The Team will prepare a summary of findings from our public engagement activities, including a summary of goals, opportunities and challenges associated with waterfront redevelopment. 4) Development of Framework Plan In Phase 4, the HR &A Team will build upon the existing conditions analysis and feedback from public engagement to develop a Framework Plan. The Framework Plan will address salient issues through topical chapters including circulation, open space, and catalyst projects, which the HR &A Team will then vet through additional public engagement to confirm the elements of the final plan. Task 4.1: Framework Plan Concept Development The HR &A Team will meet internally to workshop the overall vision for the Master Plan and the key framework elements being prepared by Team members. This workshop will be an opportunity to put forth a number of hypotheses and ideas that can unite the components of the Framework Plan. Topics to be considered will include the overall spatial ordering, identification of sites to prioritize, identification of programmatic opportunities to pursue, and the overall vision for the study area's future. The output of this workshop will be up to three (3) conceptual scenarios that may vary by spatial arrangement, uses of catalytic sites, or program of public amenities and spaces. The Team may propose a single conceptual scenario should it seem appropriate. HR &A Advisors, Inc. 1 New York 1 Los Angeles 1 Washington, D.C. 1 Dallas 1 6 Andk Advi' AcI THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER Task 4.2: High -Level Conceptual Framework Plan Components: The HR &A Team will create high -level conceptual framework plans in order to steer further plan development. The framework plans will flow from the scenarios outlined during an internal opportunities workshop. Each framework plan will, based upon the scenarios developed, offer a set of alternative strategies for improvement to be tested and refined through public engagement. These framework plans will be executed on a high level so that more detail may be added at a later phase. Subtask 4.2a. Catalyst Projects Framework Plan: HR &A and Sasaki will develop a conceptual Catalyst Projects Framework Plan that will prioritize up to three alternative development strategies based on the findings of the opportunities assessment. This plan will reflect the values of the community in spatial terms to provide a clear phasing structure that will identify tangible, specific first steps." The Catalyst Projects Framework Plan will delineate a mix of land uses both within the study area and in immediately adjacent areas to ensure that sites, when redeveloped, have multiple ripple effects on economic development, public realm enhancement and greater connectivity for the City as a whole. Subtask 4.2b. Parks, Open Space, and Public Realm Framework Plan: Our Team will develop a conceptual Parks, Open Space, and Public Realm Framework Plan. The framework plan will provide options for the overall physical structure for the Bluff /Waterfront Master Plan by prioritizing major open space networks, and by giving form to the spatial character and function of the Bluff's great placemaking opportunity, Coachman Park. Opportunities for passive and active recreation will be considered from the outset. Clear and inviting access will be the first critical step in creating a true destination — Clearwater's own vibrant city - scaled waterfront park and public realm network. Furthermore, the Team will incorporate principles of Low Impact Design in order to mitigate stormwater runoff and maximize the usability of the study area's open spaces. Subtask 4.2c. Circulation Framework Plan and Parking Strategy: Our Team, led by Kimley Horn, will also develop a conceptual Circulation Framework Plan and parking strategy. This plan will unite the previous two framework plans, providing options for a circulation system that will facilitate successful new developments, exciting open spaces, and a functional, pleasant public realm. A high -level transportation network will include walking and bicycle access, transit access /circulation, vehicular traffic flow, watercraft access including water taxi, emergency vehicle access and staging, maintenance access, deliveries (food service, etc.), and special event access and traffic circulation. The overriding principle of the framework plan will be to set the stage for creating a walkable and bike -able environment that is pleasant, interesting, and seamlessly connected and integrated with downtown. Kimley -Horn will also lead the Team in generating a parking strategy for the study area. The parking strategy will assess the study area's parking demand in Tight of both existing demand and the proposed development program for catalyst sites. We will identify locations for new parking facilities, in addition to opportunities for shared parking (public and private). The strategy will also propose parking design guidelines, zoning code updates, and a management strategy, as appropriate. Kimley- Horn's approach to parking strategy is at the forefront of technology- driven planning, an approach that the Team hopes to bring to Clearwater. HR &A Advisors, Inc. 1 New York 1 Los Angeles 1 Washington, D.C. 1 Dallas 1 7 nal\ / AdE is . l{ THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER DELIVERABLE: DRAFT FRAMEWORK PLAN The HR &A Team will prepare the Conceptual Framework Plan in presentation format. The document will utilize data visualization techniques, graphic drawings and renderings, and narrative text, among other communicative means as needed. The presentation will convey the Conceptual Framework Plan's different scenarios in an accessible manner so that the Team may receive feedback on options from City representatives, the Stakeholder Coalition and the public. Task 4.3: Presentation of Framework Plan The HR &A Team will visit Clearwater for a three -day trip (Trip #3) in order to: Preview the Conceptual Framework Plan with the City representatives to solicit input in advance of presenting to the Stakeholder Coalition. Meet with the Stakeholder Coalition to receive feedback on the Conceptual Framework Plan. We will present the alternative scenarios comprising each framework element so that members can voice preferences for specific elements to be elaborated further in the final Framework Plan. Conduct two public events to introduce the Conceptual Framework Plan to the local community. These sessions will be an opportunity for the public to provide input on the options presented in the scenarios, such as urban design initiatives, open space improvements and infrastructure priorities. These sessions will be highly interactive and will occur after meetings with City representatives. Workshop -style activities that utilize graphic materials will provide an accessible avenue for community members to communicate their ideas, comments, and concerns. As before, B2 Communications will work with the City to drive diverse attendance through various forms of digital outreach. B2 will also report back on the outcome(s) of the workshops. Present the Conceptual Framework Plan to City Council for feedback. B2 Communications will coordinate with the City in managing media relations prior to and after the meeting. DELIVERABLE: FEEDBACK FROM ENGAGEMENT The Team will prepare a summary of findings from our public engagement activities and how the engagement exercises suggest refinements to the conceptual framework plan. Task 4.4: Prepare Infrastructure Cost Estimates Based on the overall development concept, the HR &A Team, led by Kimley -Horn, will prepare infrastructure cost estimates for public investments. The Team's approach to assisting in budget management and cost estimating will be to employ cost mechanisms to establish Opinions of Probable Costs. Kimley -Horn will use readily available construction cost guides to determine relevant unit price index for recent bids as well as bids for private sector projects of similar magnitude. HR &A Advisors, Inc. 1 New York I Los Angeles I Washington, D.C. I Dallas 1 8 THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER n.ul\ i& ;\tlum Task 4.5: Finalize Framework Plan Following the feedback received from Trip #4, the HR &A Team will refine and finalize our Catalyst Projects, Parks, Open Space, Public Realm, and Circulation Framework Plans into a synthesized Framework Plan. For each of the elements, the Framework Plan may represent the selection of one alternative among the scenarios, or hybrid plans that combine elements of one of more scenarios. The Framework Plan will incorporate a greater degree of detail than the conceptual plans completed earlier in Phase 4. DELIVERABLE: FRAMEWORK PLAN The HR &A Team will prepare a presentation containing all aspects of the Framework Plan. This document will utilize data visualization techniques, case studies, graphic drawings and renderings, and narrative text, among other communicative means as needed. The Framework Plan will present a synthesis of the scenarios proposed in the Draft Framework Plan, based on feedback from public engagement exercises. 5) Action Plan Development In Phase 5, the HR &A Team will develop an Action Plan in order to guide the implementation of the Framework Plan's initiatives, which the Team will develop based on active consultation with City representatives and the Stakeholder Coalition. Task 5.1: Action Plan Production In order to advance the work completed to date, the City will require an implementation strategy that considers factors such as market potential, property ownership, and policy. Based on feedback from public engagement on the Framework Plan, HR &A will produce an implementation strategy for: Catalyst Projects Capital Improvements for Open Spaces, the Public Realm, and Infrastructure Upgrades Policy Changes Private Stakeholder Actions /Collaborations To begin to formulate this strategy, HR &A will participate in a conference call with the Client in order to discuss key roles and responsibilities for the eventual implementation of the Master Plan. Building on previous conversations, this conference call will allow HR &A to establish the parameters of the implementation strategy. HR &A will subsequently establish clear, actionable guidance regarding which public and private entities should take charge of specific projects, the phasing of such projects, and funding sources to support each project. We will prepare a timeline to guide implementation actions over the next 1 -2, 5, and 10 years. We will also assess local, state, and federal economic development strategies, funding sources, and financing strategies in support of the proposed catalyst projects and capital improvements. HR &A Advisors, Inc. 1 New York 1 Los Angeles I Washington, D.C. Dallas 19 not k ie•. Ai l ii . Act. THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER DELIVERABLE: ACTION PLAN HR &A will prepare a briefing book detailing the proposed Action Plan to guide the implementation of the overall Master Plan. The Action Plan will become the final chapter of the synthesized Master Plan. Task 5.2: Presentation and Refinement of Action Plan The HR &A Team will present the Action Plan via 1 -2 WebEx meetings with City representatives and the leadership of the Stakeholder Coalition, in order to receive commentary so that the Team may refine the Action Plan. These meetings will be an opportunity to outline responsibilities with regard to implementation. 6) Master Plan Development and Presentations In Phase 7, the HR &A Team will synthesize all of its work to date into a cohesive Master Plan. The Team will present the draft final plan to City representatives and the public via workshops. Task 6.1: Draft Master Plan Production Based on feedback from public engagement and the City on the initial Framework Plan and Implementation Strategy, the HR &A Team, with graphic production led by Sasaki, will produce a Draft Master Plan outlining our detailed recommendations. The Draft Master Plan will synthesize the analysis and strategies embedded within the Framework Plan and Action Plan into a single, cohesive document. DELIVERABLE: DRAFT MASTER PLAN The HR &A Team will prepare a Draft Master Plan for the City of Clearwater's downtown and waterfront in the form of a narrative document. The deliverable will likely include charts, tables, case studies, graphic drawings and renderings, and narrative text. The Draft Master Plan will be a comprehensive document that can guide future development and City -led actions, the synthesis of the Framework Plan and the Action Plan. The HR &A Team will also prepare a supplemental presentation in order to present the Draft Master Plan to City representatives, the Stakeholder Coalition and the public. Task 6.2: Presentation of the Draft Master Plan The HR &A Team will travel to Clearwater (Trip #4) for a two -day trip in order to: Review and discuss the Draft Master Plan with City representatives, receive comments, and further discuss implementation roles, either in advance of the trip, or during. This will be the final opportunity for the City to comment on the plan before it is finalized. Meet with the Stakeholder Coalition to review the Draft Master Plan, receive comments, and further discuss implementation roles. This will be the final opportunity for the Stakeholder Coalition to comment on the plan before it is finalized. HR &A Advisors, Inc. 1 New York Los Angeles 1 Washington, D.C. Dallas 1 10 Analv n,. Bch. THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER Host two public events to present the Draft Master Plan and receive public feedback. These sessions will be exciting events geared toward generating public support for the plan, centered around a presentation of the plan and then breakout stations to receive feedback on specific components of the plan and field questions. As before, B2 Communications will work with the City to drive diverse attendance through various forms of digital outreach. The Team will also report back on the outcome(s) of the workshops. Following these workshops the Draft Master Plon will be posted on the project website in order to allow more community members to comment. Present the Draft Master Plan to the City Council to receive feedback. B2 Communications will coordinate with the City in managing media relations prior to and after the hearing. DELIVERABLE: FINAL MASTER PLAN The Final Master Plan will take the form of a narrative document, incorporating and synthesizing all of the Team's findings and proposals to date. We will update the document based on feedback received during Trip #4. As with all previous deliverables, HR&A will provide electronic copies of the Final Master Plan in its original format, as well as in PDF format, to facilitate the City's incorporation of its content into the broader Clearwater Downtown Plan. HR&A Advisors, Inc. 1 New York I Los Angeles I Washington, D.C. I Dallas 1 1 1 WATERFRONT MASTER PLAN ACTIVITIES lic Engagement and holder Coalition Launch Week 3- Ongoing Enisting Conditio Analysis Weeks 4 -8 Development of Framework Plan Weeks 9 -17 HRSAnalyze. Advise. Ad. 0 0 Action Plan Development Maser Plan Development and Presento tions Weeks I8 -21 Weeks 22 -25 Trip #2 Trip #3 WebEx Trip #4 Week 8 Week 14 Week 21 Week 25 Interactive sessions including design charrettes and other activities Interactive sessions including design charrettes and other activities Ongoing Digital Outreach + Media Relations 0 s s e a _e a YY E i Public sessions aimed at refining master plan building support Master Plan Schedule Week I 2 3 4 5 6 7 8 9 70 77 72 13 14 75 76 17 78 79 20 27 22 23 24 25 lr Coalition Launch Support irategy and Media Relations Efforts Market Analysis rigs and Public Engagement Part II blic Engagement Findings From Trip #2 Components Ian entations rk in Progress Dider Coalition /City Council THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER UPDATED PROJECT BUDGET CLEARWATER BLUFF/WATERFRONT MASTER PLAN Our team will provide the Scope of Services for a fixed fee price of $378,000, inclusive of travel expenses and data purchases. We have broken out the price proposal by both phase and firm below. We will invoice monthly based on the percentage of work completed. BUDGET BY TASK Task Total 1. Project Kick -Off 2. Public Engagement and Stakeholder Coalition Launch* 3. Existing Conditions Analysis 4. Development of Framework Plan 5. Action Plan Development 6. Master Plan Development and Presentations Total New task BUDGET BY FIRM 20,000 108,000 58,000 118,000 39,000 35,000 378,000 Firm Total HR &A Advisors Kimley -Horn Sasaki Associates B2 Communications Tota I 190,000 77,000 76,000 35,000 378,000 HR &A Advisors, Inc. 1 New York j Los Angeles 1 Washington, D.C. 1 Dallas THE BLUFF / WATERFRONT MASTER PLAN CITY OF CLEARWATER Anal \ HR &A Team — Hourly Rates These hourly rates by staff member will be valid through the contract period assumed herein. HR &A Public /Non- Profit Billing Rates Personnel Chair / Vice Chair Hourly Rate 435 Senior Advisor 405 Partner 405 Senior Principal 405 Principal 360 Director 310 Senior Analyst 225 Analyst 175 Research Analyst 140 Admin 100 Kimley -Horn Billing Rates Personnel Range of Hourly Rates Principal 265 320 Senior Professional 195 280 Professional 115 205 Senior Technical Support 125 190 Technical Support 80 150 Support Staff 67.50 105 Sasaki Associates Billing Rates Personnel Principal Landscape Architect Hourly Rates 250 150 B2 Communications Billing Rates Personnel Firm Blended Rate Hourly Rates 165 HR &A Advisors, Inc. 1 New York 1 Los Angeles I Washington, D.C. 1 Dallas Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2629 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.10 SUBJECT/RECOMMENDATION: Award a contract (blanket purchase order) to GSA Security Inc. of Tampa, FL, in the annual amount of $500,000.00, with two, one-year renewal options, for the purchase of camera installations at various city locations and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater solicited proposals on June 23,2016 for a qualified vendor to provide Axis IP Cameras, software (Milestone VMS) licensing, and installation services. The scope of services to be performed includes procurement, installation, and activation of Axis IP cameras. The work includes, but is not limited to, supplying the cameras, materials, wiring installation, camera implementation and start-up, etc. Work will require the vendor to utilize a bucket truck or other form of personnel lift. Permits and removal of waste materials resulting from the installation of the cameras and mounting structures are the responsibility of the vendor. Initial work under this multi-year contract will be camera and related equipment/software installations at the two largest fire stations: Station 45 (28 cameras) and Station 48 (21 cameras). The second phase of work involves five city fire stations. Evaluation and award of the contract is based on unit pricing for the first two stations and additional work under this contract will be estimated by the Vendor based on bid unit prices along with additional item(s) needed, to be evaluated and accepted at the City’s discretion. The estimate for Fire Station 45 $49,500 and the estimate for Fire Station 48 $41,000. GSA Security Inc. was selected under Invitation to Bid 41-16, Security Cameras. The City received three bids from GSA, ACCI and APG Automation and GSA was determined the lowest responsible bidder. The contract will be for a one-year term, with an option for two one-year renewal with costs not to exceed $500,000 annually. APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will establish capital improvement project 315-91270, Fire Station Security Cameras to be funded with General Fund Reserves. This will fund the estimated installation costs for security cameras at Fire Stations 44, 45, 47, 48, 49 and 51. Installation of security cameras at other city facilities will be funded from various operating/capital codes as requested. Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2629 USE OF RESERVE FUNDS: Funding for this contract will be provided by a third quarter budget amendment allocating General Fund reserves in the amount of $250,000 to capital improvement project 315-91270, Fire Station Security Cameras. Inclusive of this item if approved, a net total of $2,318,646 of General Fund reserves has been appropriated by Council to fund expenditures in the 2015/16 operating budget. The remaining balance in General Fund reserves is approximately $29.4 million, or 23.6% of the current General Fund operating budget. Page 2 City of Clearwater Printed on 8/3/2016 v. 9/2014 Purchasing Office 100 S Myrtle Ave Clearwater FL 33756-5520 PO Box 4748 33758-4748 727-562-4633 INVITATION TO BID #41-16 Security Cameras June 23, 2016 NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00 A.M., Local Time, July 14, 2016 to provide and install Axis Communication IP Cameras. Brief Description: The City of Clearwater (City) seeks an experienced, qualified vendor to provide Axis IP Cameras, software (Milestone VMS) licensing, and installation services. Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted. Bid packets, any attachments and addenda are available for download at http://www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx . Please read the entire solicitation package and submit the bid in accordance with the instructions. This document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid. Questions concerning this solicitation should be directed, IN WRITING, to the following project contacts or their designees: General, Process or Technical Questions: Alyce Benge, CPPO, C.P.M. Purchasing Manager Finance Department alyce.benge@myclearwater.com INSTRUCTIONS Security Cameras 2 ITB #41-16 i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Purchasing Manager. Questions should be submitted in writing via letter, fax or email. Questi ons received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City. i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website and mailed to those who register on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their bid. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a bid. i.3 VENDOR CONFERENCE / SITE VISIT: Yes No Mandatory Attendance: Yes No Date and Time: June 30, 2016, 9:00 A.M. Location: City of Clearwater Fire Station 45 1140 Court Street, 3rd Floor Conference Room Clearwater, FL 33756 (parking available behind the station) Attendance is mandatory as a condition of submitting a bid. The conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect the site and ask questions. During any site visit you must fully acquaint yourself with the conditions as they exist and the character of the operations to be conducted under the resulting contract. i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING: Date: July 14, 2016 Time: 10:00 A.M. (Local Time) The City will open all bids properly and timely submitted, and will record the names and other information specified by law and rule. All bids become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, bids are available for inspection by contacting Purchasing. . i.5 BID FIRM TIME: 90 days from Opening Bid shall remain firm and unaltered after opening for the number of days shown above. The City may accept the bid, subject to successful contract negotiations, at any time during this time. i.6 BID SECURITY: Yes No If so designated above, a bid security in the amount specified must be submitted with the bid. The security may be submitted in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, or cashier's check payable to the City of Clearwater (personal or company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the bidder selected fail to execute a contract when requested. PERFORMANCE SECURITY: Yes 10% of annual contract amount No INSTRUCTIONS Security Cameras 3 ITB #41-16 If required herein, the Contractor, simultaneously with the execution of the Contract, will be required to furnish a performance security. The security may be submitted in one -year increments and in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, cashier's check or money order payable to the City of Clearwater (personal and company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial in stitution and acceptable to the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the contract, the City shall have the right to use all or such part of said security as may be necessary to reimburse the City for loss sustained by reason of such breach. The balance of said security, if any, will be returned to Contractor upon the expiration or termination of the contract. i.7 SUBMIT BIDS TO: Use label at the end of this solicitation package City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748 Bids will be received at this address. Bidders may mail or hand-deliver bids. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a bid that is not properly addressed and identified. i.8 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place specified. All bids received after the date and time specified shall not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. You must allow adequate time to accommodate all registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City Purchasing Office as the official time. i.9 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval and execution of the contract, bidder does so at its own risk. i.10 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page one (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the bid. Bidders are cautioned to verify their bids before submission, as amendments to or withdrawal of bids submitted after time specified for opening of bids may not be considered. The City will not be responsible for any bidder errors or omissions. i.11 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted on the forms provided. An original and the designated number of copies of each bid are required. Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the bid is not properly signed or if any changes are not initialed, it may be considered non -responsive. In the event of a disparity between the unit price and the extended price, the unit price shall prevail unless obviously in error, as determined by the City. The City may require that an electronic copy of the bid be submitted. The bid must provide all information requested and must address all INSTRUCTIONS Security Cameras 4 ITB #41-16 points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the bid. i.12 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates will be considered upon demonstrating the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics. Minor differences that do not affect the suitability of the supply or service for the City’s needs may be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems unacceptable. i.13 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted an d will be corrected after opening. No oral requests will be allowed. Requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion. i.14 DEBARMENT DISCLOSURE. If the vendor submitting this bid has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procur ement activity is currently pending, the bidder shall include a letter with its bid identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment. i.15 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual bids for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to a subsequent contract. The City is charged by its Charter to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the Cit y. No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. i.16 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document. i.17 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including without limitation any documents and/or materials copyrighted by the bidder. The City’s right to copy shall be for internal use in evaluating the proposal. i.18 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the Procurement process, including Respondents and Contractors. To achieve the purpose of this Article, it is essential that Respondents and Contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: INSTRUCTIONS Security Cameras 5 ITB #41-16 a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract. i.19 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective bidders and affiliates. The City may request product samples from vendors for product evaluation. i.20 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing Policy controls. Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the bid opening must be filed with the Procurement Officer no later than five (5) business days before Bid Opening. Protests that only become apparent a fter the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purcha sing ordinance. The complete protest procedure can be obtained by contacting Purchasing. ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager 100 S Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748 STANDARD TERMS AND CONDITIONS Security Cameras 6 ITB #41-16 i.21 EVALUATION PROCESS. Bids will be reviewed by Purchasing and representative(s) of the respective department(s). The City staff may or may not initiate discussions with bidders for clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate discussions with any City employee or official. i.22 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon request. i.23 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three categories of information: responsiveness, responsibility, and price. All bids must meet the following responsiveness and responsibility criteria to be considered further. a) Responsiveness. The City will determine whether the bid complies with the instructions for submitting bids including completeness of bid which encompasses the inclusion of all required attachments and submissions. The City must reject any bids that are submitted late. Failure to meet other requirements may result in rejection. b) Responsibility. The City will determine whether the bidder is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: excessively high or low priced bids, past performance, references (including those found outside the bid), compliance with applicable laws-including tax laws, bidder's record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any contract with the City, whether the bidder is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A bidder must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review bidder’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection. c) Price. We will then evaluate the bids that have met the requirements above. i.24 COST JUSTIFICATION. In the event only one response is received, the City may require that the bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to determine if the bid price is fair and reasonable. i.25 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations with another bidder. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. i.26 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s Purchasing website at http://www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx to view relevant bid information and notices. i.27 BID TIMELINE. Dates are tentative and subject to change. Release ITB: June 23, 2016 Advertise Tampa Bay Times: June 25, 2016 Mandatory Site Visit: June 30, 2016 Bids due: July 14, 2016 Review bids: July 14 – 20, 2016 Award recommendation: July 20, 2016 Council authorization: August 4, 2016 Contract begins: August, 2016 STANDARD TERMS AND CONDITIONS Security Cameras 7 ITB #41-16 S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor, supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city, Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”. S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees. Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City from all such claims. S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein. S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from any of its obligations and liabilities under the Agreement. S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns. S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties. S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are encompassed through this Agreement. S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor. S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations under this Agreement. S.10 COMPLIANCE WITH APPLICABLE LAWS. a. General. Contractor must procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, and regulations that in any manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and other activities used to ensure compliance. b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified STANDARD TERMS AND CONDITIONS Security Cameras 8 ITB #41-16 in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel, and will ensure that Contractor personnel do not use or possess illegal drugs while in the course of performing their duties. c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States. (i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”). (ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this Agreement at the sole discretion of the City. (iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide services under this Agreement to ensure that Contractor or its subcontractors are complying with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections. (iv) The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification performed. (v) Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and 274B of the Federal Immigration and Nationality Act. d. Nondiscrimination. Contractor represents and warrants that it does not discriminate agains t any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and applicable rules in performance under this Agreement. S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest, and penalties imposed upon the City. The City is exempt from paying state and local sales/use taxes and certain federal excise taxes and will furnish an exemption certificate upon request. S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City. STANDARD TERMS AND CONDITIONS Security Cameras 9 ITB #41-16 S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral presentations, meetings where vendors answer questions, other submissions, correspondence, and all records made thereof, as well as negotiations or meetings where negotiation strat egies are discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with Chapters 119 and 286, Florida Statutes. Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure until such time that the City provides notice of an intended decision or until 30 days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. Oral presentations, meetings where vendors answer questions, or meetings convened by City staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed meeting. The recording of, and any records presented at, the exempt m eeting shall be available to the public when the City provides notice of an intended decision or until 30 days after opening proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records presented at the exempt meeting remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the Agreement. Contractor will permit such inspections and audits during normal business hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of business or at City offices, as determined by the City. S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested background checks of Contractor personnel who would perform services under the Agreement or who will have access to the City’s information, data, or facilities in accordance with the City’s current background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law. S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City, remove any such individual from performance of services under this Agreement. S.17 DEFAULT. a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii) conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out any term, promise, or condition of the Agreement. STANDARD TERMS AND CONDITIONS Security Cameras 10 ITB #41-16 b. Contractor will be in default of this Agreement if Contractor is debarred from participating in City procurements and solicitations in accordance with the City’s Purchasing Policy and Procedures Manual. c. Notice and Opportunity to Cure. In the event a party is in default then the other party may, at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such default. Failure of the non-defaulting party to provide notice of the default does not waive any rights under the Agreement. d. Anticipatory Repudiation. Whenever the City in good faith has reason to question Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no written assurance is given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement. S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy will not preclude the use of other remedies. In the event of default: a. The non-defaulting party may terminate the Agreement, and the termination will be effective immediately or at such other date as specified by the terminating party. b. The City may purchase the services required under the Agreement from the open market, complete required work itself, or have it completed at the expense of Contractor. I f the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the propos al and/or performance security, if any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all, fees, and expenses incurred in obtain ing substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and costs. c. The non-defaulting party will have all other rights granted under this Agreement and all rights at law or in equity that may be available to it. d. Neither party will be liable for incidental, special, or consequential damages. S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement. S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in part or in whole upon thirty (30) calendar days’ written notice. S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S. Section 112, the City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor. S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines that it does not have funds to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally STANDARD TERMS AND CONDITIONS Security Cameras 11 ITB #41-16 available. In the event of such termination, the City agrees to provide written notice of its inten t to terminate thirty (30) calendar days prior to the stated termination date. S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final invoice. S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies. S.25 INDEMNIFICATION/LIABILITY. a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the obligations established by this Agreement. b. Contractor will update the City during the course of the litigation to timely notify the City of any issues that may involve the independent negligence of the City that is not covered by this indemnification. c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided supplies or services. S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like and professional manner. The City’s acceptance of service or materials provided by Contractor will not relieve Contractor from its obligations under this warranty. If any materials or services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction. Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications. S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery. S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, STANDARD TERMS AND CONDITIONS Security Cameras 12 ITB #41-16 but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs. S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City. S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City. S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public officer or employee within the last two (2) years shall not represent another organization before the City on any matter for which the officer or employee was directly concerned and personally participated in during their service or employment or over which they had a substantial or material administrative discretion. S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination freight prepaid and allowed unless otherwise agreed. S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder. S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or in the custody of Contractor or its employees. S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use, the materials and services being provided and that the City may use same without suit, trouble or hindrance from Contractor or third parties. S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded against the City in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any part thereof by reason of any alleged infringement, Contract or will, at its expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur to acquire substitute supplies or services. S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing Administrator and/or an authorized representative from the using department. All questions regarding the contract will be referred to the administrator for resolution. Supplements may be written to the contract for the addition or deletion of services. Payment will be negotiated and determined by the contract administrator(s). S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent STANDARD TERMS AND CONDITIONS Security Cameras 13 ITB #41-16 such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task unless agreed upon by the parties. S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing agreements with other Florida government agencies, including the Tampa Bay Area Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use by other municipalities, school districts and government agencies in the State of Florida with the approval of Contractor. Any such usage by other entities must be in acc ordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency. Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others. S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price increases will be accepted without proper request by Contractor and response by the City’s Purchasing Division. S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof. S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this Agreement will be Pinellas County, Florida. S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto, supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed. S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it. S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability. S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination. DETAILED SPECIFICATIONS Security Cameras 14 ITB #41-16 1. INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the Tampa Bay region. It is the third largest city in the region with an estimated population of 110,000 residents. The City of Clearwater is also a major tourist destination – Clearwater Beach was recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013” by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor League Baseball and hosts several sports tournaments through the year that attract visitors from across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine Aquarium. Winter’s story has made it all the way to Hollywood in the motion pictures” Dolphin Tale” and “Dolphin Tale 2”, both filmed here in Clearwater. 2. BACKGROUND. The City currently has approximately 350 Axis Communication IP cameras integrated into the Milestone XProtect Enterprise IP video management software (VMS). To further optimize security the City is expanding its use of IP cameras. 3. SCOPE OF WORK. The scope of services to be performed includes procurement, installation, and activation of Axis IP cameras. The work includes, but is not limited to, supplying the cameras, materials, wiring installation, camera implementation and start-up, etc. Work will require the vendor to utilize a bucket truck or other form of personnel lift. Permits and removal of any waste materials resulting from the installation of the cameras and mounting structures are the responsibility of the vendor . Respondents are required to be an Axis Communications Partner and Milestone Systems Partner. Initial work under this multi-year contract will be camera and related equipment/software installations at the two (2) largest Fire Stations: Station 45 (28 cameras) and Station 48 (21 cameras). The next phase of work involves five (5) City fire stations. Evaluation and award of the contract is based on unit pricing for the first two (2) stations. Additional as-needed work under this contract will be estimated by the Vendor based on bid unit prices along with additional item(s) needed, to be evaluated and accepted at the City’s discretion. Camera installations will include at a minimum:  Secure mounting  Protective dome  Wiring, mounting brackets, and other related hardware necessary for installation  Proper weatherized housing for all exterior cameras  Programming, focusing, adjust of camera to manufacturer’s specifications  Commissioning and licensing of each camera individually and as part of Milestone System  Weather-proof polycarbonate enclosures for pole mounting as needed where fiber is in use or a pole mount switch is needed  All materials must be properly rated for the intended use (i.e. outdoor, etc.) Installation drawings for Stations 45 and 48 will be made available at the site visit. 4. REQUIRED QUALIFICATIONS. BICSI RCDD - All work shall be supervised on-site by a BICSI Registered Communications Distribution Designer (RCDD). Must demonstrate knowledge and compliance with all BICSI, TIA/EIA, UL, and NEC standards and codes. Contractor shall submit proof of RCDD designation of employee(s) or subcontractor(s). Axis Certified Professional - All work shall be supervised on-site by an Axis Certified Professional (ACP). Contractor shall submit proof of ACP designation. Milestone Gold Certification - Contractor must hold a minimum of GOLD Certification from Milestone Systems. Contractor shall submit proof of Milestone certification. DETAILED SPECIFICATIONS Security Cameras 15 ITB #41-16 Respondents shall furnish a list of three (3) current references to include name, title, address, telephone numbers for which they are currently furnishing or have in the recent past (last three years) sold products and/or furnished services on a same or similar contract or agreement. 5. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A -VII or better. In addition, the City has the right to review the Con tractor’s deductible or self-insured retention and to require that it be reduced or eliminated. Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. Other Insurance Provisions. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance and the Commercial Automobile Liability Insurance. In addition when requested in writing from the City, Vendor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing Department, ITB # 41-16 P.O. Box 4748 Clearwater, FL 33758-4748 DETAILED SPECIFICATIONS Security Cameras 16 ITB #41-16 b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence. d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified. MILESTONES Security Cameras 17 ITB #41-16 1. BEGINNING AND END DATE OF INITIAL TERM. August 2016 through July 2017. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 2. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. 3. RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as provided. The decision to renew a contract rests solely with the City. The City will give written notice of its intention to renew the contract no later than thirty (30) days prior to the expiration. Two (2), one (1) year renewals possible at the City’s option. 4. PRICES. All pricing shall be firm for the initial term of one (1) year except where otherwise provided by the specifications, and include all transportation, insurance and warranty costs. The City shall not be invoiced at prices higher than those stated in any contract resulting from th is bid. a. The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other buyers for similar quantities under similar conditions. The Contractor further agrees that any reductions in the price of the goods or services covered by this bid and occurring after award will apply to the undelivered balance. The Contractor shall promptly notify the City of such price reductions. During the sixty (60) day period prior to each annual anniversary of the contract effective date, the Contractor may submit a written request that the City increase the prices in an amount for no more than the twelve month change in the Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, Not Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor Statistics (http://www.bls.gov/cpi/home.htm). The City shall review the request for adjustment and respond in writing; such response and approval shall not be unreasonably withheld. At the end of the initial term, pricing may be adjusted for amounts other than inflation based on mutual agreement of the parties after review of appropriate documentation. Renewal prices shall be firm for at least one year, and may be adjusted thereafter as outlined in the previous paragraph. No fuel surcharges will be accepted. RESPONSE ELEMENTS Security Cameras 18 ITB #41-16 1. BID SUBMISSION - Submit one (1) signed original bid and two (2) copies of the bid, in a sealed container. 2. BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed Specifications with your bid response. Only submit the requested forms and any other requested or descriptive literature. Original and proper number of copies included Bid container properly labeled Bid Pricing form completed and included Complete Project Estimates for Fire Station 45 and Fire Station 48 included W -9 Request for Taxpayer Identification Number and Certification form completed and included (http://www.irs.gov/pub/irs-pdf/fw9.pdf) Exceptions/Additional Materials/Addenda form completed and included Vendor Information form completed and included Offer Certification form completed and included Warranty information BID PRICING Security Cameras 19 ITB #41-16 Pursuant to the Invitation to Bid specifications described herein, the Vendor agree to furnish, install, and activate Security Cameras for the City of Clearwater at the unit price(s) stated on Page 20, incorporated into two (2) complete Project Estimates.  NOT ALL OF THESE ITEMS WILL BE REQUIRED FOR THE INIT IAL WORK AT STATIONS 45 AND 48  PRICING IS BEING ESTABLISHED FOR THE INITIAL ONE-YEAR TERM OF THIS CONTRACT Bidders are to provide unit pricing as requested herein. A complete bid also requires two (2) project estimates for Station 45 and Station 48 (to be provided in the bidder’s usual format). The estimates are to be based on these unit prices and supplemental materials required and must be complete including unit quantities, required hours to complete the work, and estimated timeline for completion of the work. This Invitation to Bid will be evaluated based on the two (2) project estimates, with cursory consideration for supplemental hourly rates, materials mark-up/discount percentage, and annual camera licensing fee. DELIVERY REQUIREMENTS FOB: Destination, Freight Prepaid and Allowed Freight Costs: Unit prices should include all freight and shipping charges. PAYMENT TERMS Select one choice of payment terms:  Net 30, City of Clearwater’s standard payment terms  2%15, Net 30  _____%10, Net 30 (identify discount not less than 3%)  Procurement card (Bank of America Visa card): Credit processing fees apply Invoices under $2,500 paid by department  Electronic “e-payment” for all invoices (Bank of America Visa): Credit processing fees apply Approved invoices all paid upon receipt in Finance Department BID PRICING Security Cameras 20 ITB #41-16 Line # Description Unit of Measure Unit Price 1 Axis Q3505-V 9mm IP Camera Each 2 Axis Q3505-V 22mm IP Camera Each 3 Axis P3367-VE IP Camera Each 4 Axis M3037-PVE – 180 mode IP Camera Each 5 Axis Q6000E (solo) IP Camera Each 6 Axis Q6000E w/PTZ Q6045-E MK II IP Camera Each 7 Axis Communications 64GB microSD Extended Capacity (microSDXC) Each 8 Axis T8415 (provide to the City following the initial installation) Each 9 Fiber (SM6 strand) Foot 10 Weather-proof polycarbonate enclosure, L-com.com #NB181608-100 or equal Each 11 Outdoor switch, Antaira LMP-0601G-SFP-T Each 12 Mount for outdoor switch, DIN-RAIL-10 Each 13 Rails for outdoor switch, DR-120-48 Each 14 CAT6a - indoor Foot 15 CAT 6a – outdoor, shielded Foot 16 CAT5e - indoor Foot 17 CAT5e – outdoor, shielded Foot 18 Outdoor Gel Tape Shielded CAT5e FTP Cable, Shireen #DC-1042 or equal Foot 19 VMS software – per camera license fee Each 20 VMS software – per camera annual license fee renewal Each 21 Miscellaneous materials: terminals, connectors, etc. Cost +/- Percentage 22 BICSI RCDD site supervisor Hour 23 Axis Certified Professional Hour 24 Other labor _________________________________ Hour 25 Other labor _________________________________ Hour VENDOR (sign) _________________________________________ DATE _____________________ EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA Security Cameras 21 ITB #41-16 Bidders shall indicate any and all exceptions taken to the provisions or specifications in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one): Note – Any material exceptions taken to the City’s Standard Terms and Conditions will render a Bid Non-responsive. No exceptions Exceptions taken (describe--attach additional pages if needed) Additional Materials submitted (mark one): No additional materials have been included with this bid Additional Materials attached (describe--attach additional pages if needed) Addenda Bidders are responsible for verifying receipt of any addenda issued by checking the City’s website at www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx/ prior to the bid opening. Failure to acknowledge any addenda issued may result in a response being deemed non-responsive. Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable): Addenda Number Initial to acknowledge receipt Vendor Name Date: VENDOR INFORMATION Security Cameras 22 ITB #41-16 Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address: Website: DUNS # Remit to Address (if different than above): Order from Address (if different from above): Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this bid: Name: Fax: Phone: E-Mail Address: Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency: OFFER CERTIFICATION Security Cameras 23 ITB #41-16 By signing and submitting this Bid, the Vendor certifies that: a) It is under no legal prohibition on contracting with the City of Clearwater. b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c) It has no known, undisclosed conflicts of interest. d) The prices offered were independently developed without consultation or collusion with any of the other respondents or potential respondents or any other anti-competitive practices. e) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. f) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process; provided that Clearwater agrees not to change or delete any copyright or proprietary notices. g) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. h) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. i) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. j) It is current in all obligations due to the City. k) It will accept such terms and conditions in a resulting contract if awarded by the City. l) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding offers for the goods or services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name: Title: Date: MAILING LABEL CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER Security Cameras 24 ITB #41-16 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED BID Submitted by: Company Name: Address: City, State, Zip: ITB #41-16, Security Cameras Due Date: July 14, 2016, at 10:00 A.M. City of Clearwater Attn: Purchasing PO Box 4748 Clearwater FL 33758-4748 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ SEALED BID Submitted by: Company Name: Address: City, State, Zip: ITB #41-16, Security Cameras Due Date: July 14, 2016, at 10:00 A.M. City of Clearwater Attn: Purchasing 100 S Myrtle Ave 3rd Fl Clearwater FL 33756-5520 ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ CITY OF CLEARWATER ITB # 41-16, Security Cameras DUE DATE: July 14, 2016; 10:00 AM BID TABULATION Unit Price Unit Price Unit Price ACCI APG Automation GSA Security 1 Axis Q3505-V 9mm IP Camera Each $ 954.89 $ 1,042.88 $ 813.36 2 Axis Q3505-V 22mm IP Camera Each $ 1,050.47 $ 1,147.26 $ 894.78 3 Axis P3367-VE IP Camera Each $ 1,146.06 $ 1,251.65 $ 976.20 4 Axis M3037-PVE – 180 mode IP Camera Each $ 763.72 $ 834.09 $ 976.20 5 Axis Q6000E (solo) IP Camera Each $ 1,528.38 no bid $ 1,464.70 6 Axis Q6000E w/PTZ Q6045-E MK II IP Camera Each $ 3,447.70 $ 1,669.21 $ 3,900.00 7 Axis Communications 64GB microSD Extended Capacity (microSDXC)Each $ 75.67 $ 86.36 $ 65.05 8 Axis T8415 (provide to the City following the initial installation)Each $ 669.60 $ 647.69 $ 487.68 9 Fiber (SM6 strand)Foot $ 1.01 $ 1.61 $ 0.35 10 Weather-proof polycarbonate enclosure, L- com.com #NB181608-100 or equal Each $ 322.29 $ 355.60 $ 425.00 11 Outdoor switch, Antaira LMP-0601G-SFP-T Each $ 575.00 $ 900.43 $ 735.00 12 Mount for outdoor switch, DIN-RAIL-10 Each $ 2.99 $ 7.62 $ 6.10 13 Rails for outdoor switch, DR-120-48 Each $ 94.30 $ 104.14 $ 90.10 14 CAT6a - indoor Foot $ 0.69 $ 0.88 $ 0.33 15 CAT 6a – outdoor, shielded Foot $ 0.57 no bid $ 0.58 16 CAT5e - indoor Foot $ 0.15 no bid $ 0.12 17 CAT5e – outdoor, shielded Foot $ 0.39 no bid $ 0.46 18 Outdoor Gel Tape Shielded CAT5e FTP Cable, Shireen #DC-1042 or equal Foot $ 0.25 no bid $ 0.25 19 VMS software – per camera license fee Each $ 286.16 $ 313.38 $ 263.00 20 VMS software – per camera annual license fee renewal Each n/a $ 60.18 $ 48.00 10,920.29$ 8,422.98$ 11,147.26$ Line #Description Unit of Measure Total Page 1 of 2 Unit Price Unit Price Unit Price ACCI APG Automation GSA Security 1 Axis Q3505-V 9mm IP Camera Each $ 954.89 $ 1,042.88 $ 813.36 2 Axis Q3505-V 22mm IP Camera Each $ 1,050.47 $ 1,147.26 $ 894.78 3 Axis P3367-VE IP Camera Each $ 1,146.06 $ 1,251.65 $ 976.20 4 Axis M3037-PVE – 180 mode IP Camera Each $ 763.72 $ 834.09 $ 976.20 Line #Description Unit of Measure Unit Price Unit Price Unit Price ACCI APG Automation GSA Security Cost +/- Percentage 22 BICSI RCDD site supervisor Hour $ 65.00 $ 185.00 $ 65.00 23 Axis Certified Professional Hour $ 55.00 $ 130.00 $ 55.00 24 Other labor _________________________________Hour $ 50.00 $ 100.00 $ 45.00 25 Other labor _________________________________Hour no bid no bid electrician $76.50 24 Fire Station 45 Estimate Project $ 64,893.08 $ 123,000.00 $ 49,103.44 25 Fire Station 48 Estimate Project $ 59,657.35 $ 102,000.00 $ 40,455.80 +10% Line #Description Unit of Measure 21 Miscellaneous materials: terminals, connectors, etc. +5%+60% Page 2 of 2 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2622 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Marine & Aviation Agenda Number: 7.11 SUBJECT/RECOMMENDATION: Authorize a Dollar Amount not to exceed $350,000.00 in funding to Gator Dredging of Clearwater Florida, for dredging Cuts E and D-D of the Federal Project Cut Channel section of the Clearwater Pass Federal Project for Maintenance Dredging from CIP 315-93422, Dredging of City Waterways. (consent) SUMMARY: This project is for maintenance dredging of the Clearwater Point portion of the Clearwater Pass Federal Project area approved by the appropriate federal and states agencies and to be executed through a signed contract with Gator Dredging in the amount of $310,752.00 to dredge the sand from the channel bottom and relocated it to an upland storage area for proper drainage and future use for beach nourishment. The Gator Dredge contract will be in accordance with City Code, Exceptions to Bidding, 2.564(1)(d), utilization of another government entity contract, Using the Gator Dredge City of Cape Coral, Florida Contract CON-PW11-11/MT, valid through September 30, 2016. This project will restore safe navigation in the federally marked channel off Clearwater Point. This channel was last dredged in 2012 by the Army Corps of Engineers and is no longer safely navigable by most of our commercial vessels or recreational vessels with a draft over 3 feet. Pre-dredge sampling results show the dredge material to be beach compatible, and therefore there is no severance fee due to the State of Florida, as long as materials are placed on adjacent eroding beaches permitted to accept such material. City permits allow for dredged material to be placed on a self -contained upland site and used for public purposes at a later date. The Scope of Work identifies the dredge contractor as being responsible for final disposition of dredge materials as outlined in the city permits referenced in the Scope of Work. Past Army Corps of Engineer projects required taking the sand offshore for “near shore” disposal. This was due to the limitations of the method of dredging using a hopper dredge. A hopper dredge is similar to an open barge which retains the sand within its hull, takes the sand offshore and opens the bottom of the hull to deposit the sand “near shore” to eventually wash up on the beach. This historically used method made it physically impossible to retain any beach quality sand for beach nourishment where needed in Clearwater. This new project/method makes it possible to have the sand retained in Clearwater for use for local beach nourishment. This current project covers only the dredging of the sand from the 3.9 acres of the channel bottom as depicted and depositing the sand on city uplands for future use. The permitting process has taken two years due to the multiple federal and state agency constraints, environmental constraints and the state ownership of the bottom land being Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2622 dredged. This contract is to properly dredge (8 foot depth) with an allowed “over dredge” of an additional 2 feet for a maximum dredge depth of 10 feet in the project 3.9 acre area. This contract is a standalone project and is not tied to disposition of the dredged material. The frequent shoaling of this channel impacts our Charter vessel operators, recreational vessels, numerous visiting boaters who look for the shortest route to and from our Marina and Clearwater Pass. Additionally, City Marine Police using as well as our city fire vessel and other agency LE vessels are forced to use Memorial Causeway Channel and the Intracoastal Water Way. They use more fuel and time to get to and from the Gulf whether for commercial, recreational, Law Enforcement or public safety activity /emergency response due to the recurring shoaling. As an interim measure in the past, the Coast Guard has moved channel markers to the deeper East side of the channel at Clearwater Point until dredging could be done to restore the existing channel. Past Army Corps of Engineer dredging projects have required funding them upfront $1 million dollars to be put on their schedule for a future year with no set project date. Past projects have cost between $560,000 and $756,000 dollars with funds refunded months after their project is closed out often crossing fiscal years. This contract method gives us the ability to do more frequent spot dredging of known trouble areas as local upland properties in the pass work to design and permit more permanent rock groins/jetties to best retain sand and slow future sand loss into Clearwater Harbor which creates our historical shoaling problem. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-93422, Dredging of City Waterways, to fund this contract. Page 2 City of Clearwater Printed on 8/3/2016 CLEARWATER PASS DREDGING CLEARWATER, FL. 33767 GENERAL SCOPE OF WORK - To dredge 3.9 acres (14,400 cubic yards) of sediment via hydraulic dredge from a shallow draft barge within the Clearwater Pass federal navigation channel, east of Clearwater Point, in Section 17, Township 29 South, Range 15 East, Clearwater, Pinellas County, Florida. The channel will be dredged to -8 feet below mean lower low water with an overdredge of 2 feet. All dredge material is to become the responsibility of the contractor for beneficial reuse. The pre-dredge sampling results show the dredge material to be beach compatible, and therefore there is no severance fee due to the State of Florida as long as materials are placed on adjacent eroding beaches, permitted to accept such material. NOTE: Contractor will abide by standard Manatee Protection procedures for in-water work. The pay item is to be lump sum including all equipment, labor and materials necessary to complete the work. DEBRIS DISPOSAL - All debris is to be disposed of in accordance with all regulatory requirements. Contractor to take control of and dispose of all dredged material. CONSTRUCTION TIME – Work will commence following Labor Day 2016. PROJECT SAFETY - The Contractor is cautioned that the project is located in an area with frequent watercraft traffic. The Contractor is to take any and all safety precautions necessary to protect the general public and to keep the general public away from the work at all times. REPAIR OF DAMAGED APPURTENANCES - The Contractor is responsible for repair or damage to any city or adjacent property. EROSION CONTROL - The City desires to prevent the movement of sediments into adjacent travel ways and storm systems. The Contractor will be required to place sediment traps, around all storm inlets within the scope of the project and to maintain them until the work is completed. PERMITS AND LICENSES - It shall be the responsibility of the Contractor to be properly licensed. All necessary permits have been obtained by the City. Contractor to abide by any and all permit conditions, including post dredge as- built certification. These permits include: 1) FDEP Exemption, No. 52-0335250-001 Granted: 06-17-15. With no expiration date. 2) Pinellas County Water & Navigation Permit No. DF2511-16 Issued 02-29-16. Expires 02-28-17 3) ACOE Permit No. SAJ-2015-01929 (LP-JLC) Issued 01-13-16. Expires 01-13-21. NOTIFICATIONS OF WORK PROGRESS AND INSPECTIONS - The Contractor will notify the City of Clearwater Engineering Department when work is to be started and when work is completed to obtain final inspections and approval of work completed. One final invoice billing will be processed on this project. DIRECTION TO CONTRACTOR - The Contractor is cautioned to only take project direction from the Engineering Department project representative unless specifically instructed in writing otherwise. This is particularly important where the Contractor may expect an increase in contract price. The Contractor is to only proceed with work which will increase the contract price with written direction from the City. A 10% contingency will be available if necessary, pending city authorization. PROJECT CONTRACT/INFORMATION - Please contact Mr. Ed Chesney, P.E. Environmental Manager at (727) 562-4742. BIDDER’S PROPOSAL CLEARWATER PASS DREDGE BID ITEMS UNIT EST. QTY. UNIT PRICE TOTAL 1 DREDGE UP TO 14,400 CUBIC YARDS OF MATERIAL. INCLUDES ALL MOB/DEMOB AND EQUIPEMENT COSTS, OFF SITE DISPOSAL, EROSION SEDIMENT CONTROL, SITE CLEANUP/RESTORATION. AS-BUILT CERTIFICATION YD3 14400 $ $ SUB-TOTAL (ITEM 1) $ $ $ TOTAL PROJECT COST (ITEMS 1) $ CONTRACTOR: _____________________________________________________________ BIDDER'S TOTAL $___________________________________________________(Numbers) BIDDER'S TOTAL $_____________________________________________________(Words) CONTRACT #CON-PWI 1-1 1 MT THIS CONTRACT is made this Z4?h day of flavbh ,2012 by and between the CITY OF CAPE CORAL, FLORIDA, hereinafter called "CITY", and Waterfront Promrtv Services. LLC. dlbla Gator , ~ ---- Dredging, doing business as a corporation, hereinafter called w~~ICI~~A~~~~m. ' WITNESSETH: For and in consideration of the payments and agreements mentioned hereinafter: 1. The CONTRACTOR will provide canal dredging services within the city canal system in accordance with the "Contract Documents". General description of work is outlined in RFP-PW11-1 IIMT, any items requiring further clarification or were modified are in the attached EXHIBIT 1 titled Description of Work. If there is a conflict between any item in the RFP and the attached exhibit the attached exhibit shall supersede the RFP. A Dredging Work Plan is attached as EXHIBIT 2. Before a specific Work Order per fiscal year is issued by CITY. Specific quantities for dredging, number of dewatering cells to be constructed and number of dredge moves shall be prepared by CONTRACTOR for approval by CITY. 2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the completion of the services described in the Contract Documents. Time is of the essence in the performance of this Contract. 3. The CONTRACTOR will commence work as required by the CONTRACT DOCUMENTS within 10 calendar days after the receipt of the written Notice to Proceed and will complete the same by September 30, 2014. This contract may be renewed for two (2) additional one (1) year periods upon mutual agreement of the ClTY and CONTRACTOR. 4. The CONTRACTOR agrees to perform all of the WORK during the term of the agreement described in the CONTRACT DOCUMENTS and compensated as stated in this contract. $102,000.00 for General Mobilization as defined in EXHIBIT 1 minus 10% retainage paid as follows: 60% paid upon placement of first dredge in water at first work location, 20% paid thirty (30) calendar days from receipt of first mobilization pay request, 20% paid ninety (90) calendar days from receipt of second mobilization pay request, retainage for mobilization paid twelve (12) months after receipt first mobilization pay request $14.50 per cubic yard for Dredging, Dewatering and Disposal and 10% retainage will be held by ClTY and paid to CONTRACTOR after completion and full site restoration of each project. CONTRACTOR shall provide three (3) Dewatering Cell Builds at no charge. The charge for additional Dewatering Cells shall be $30,000.00 per Cell. Dewatering Cells will include a 10% retainage held by ClTY and paid to CONTRACTOR after completion and full site restoration of each project. CONTRACTOR shall provide three (3) Dredge Moves at no charge. The charge for additional Dredge Moves shall be $12,500.00 per Move. Each Dredge Move will include a 10% retainage held by ClTY and paid to CONTRACTOR after completion and full site restoration of each project. Retainage will be paid upon final completion of project which will include removal of all dredging equipment, dismantling of all dewatering cells, and restoration of site t INITIALS Page 1 of 7 CONTRACT #CON-PW1 1 -1 1 MT An Inspector designated by the CITY'S Project Manager will validate areas and sign-off on Work Orders before payments are made. This Contract may be terminated at any time by the ClTY for non-performance or substandard performance on the part of the COMRACTOR or when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period upon thirty (30) calendar day's prior written notice to the CONTRACTOR. In the event of termination, the CONTRACTOR shall be paid as compensation in full for work performed to the day of such termination, an amount prorated in accordance with the work substantially performed under this Contract. Such amount shall be paid by the ClTY after inspection of the work to determine the extent of performance under this Contract, whether completed or in progress. The Term "Contract Documents" shall include this Contract, City of Cape Coral Dredging Management Master Plans, Dredging Services Request for Proposal #PW11-11/MT document prepared and issued by the City, CONTRACTOR'S response to Request for Proposal, EXHIBIT 1, EXHIBIT 2, the Notice to Proceed and any Change Orders. In the event of conflict between any provision of any other document referenced herein as part of the contract and this Contract, the terms of this Contract shall control. Assianment: This Contract may not be assigned except with the written consent of the CITY, and if so assigned, shall extend and be binding upon the successors and assigns of the CONTRACTOR. Disclosure: The CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONTRACTOR to solicit or secure this Contract and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the CONTRACTOR, any fee, commission, percentage, gift, or other compensation contingent upon or resulting from the award or making of the Contract. Administration of Contract: The Public Works Director, or his representative, shall administer this Contract for the CITY. Governina Law: The validity, construction and effect of this Contract shall be governed by the laws of the State of Florida. All claim and/or dispute resolution under this Agreement, whether by mediation, arbitration, litigation, or other method of dispute resolution, shall take place in Lee County, Florida. More specifically, any litigation between the parties to this Agreement shall be conducted in the Twentieth Judicial Circuit, in and for Lee County, Florida. In the event of any litigation arising out of this Contract, the prevailing party shall be entitled to recover from the non-prevailing party reasonable costs and attorney's fees. Amendments: No Amendments, Change Orders or variation of the terms, conditions or prices of this Contract shall be valid unless in writing and signed by the parties. Pavments: ClTY shall make payment and CONTRACTOR shall be in receipt of all sums properly invoiced within thirty (30) calendar days of the City's receipt of such invoice unless, within a fifteen (15) calendar day period, ClTY notifies CONTRACTOR in writing of its objection to the amount of such invoice, together with CITY'S determination of the proper amount of such invoice. ClTY shall pay any .-. undisputed portion of such invoice within such thirty (30) calendar INITIALS Page 2 of 7 CONTRACT #CON-PW11-11 MT If ClTY shall give such notice to the CONTRACTOR within such ffleen (1 5) calendar day period, such dispute over the proper amount of such invoice shall be resolved, and after final resolution of such dispute, ClTY shall promptly pay the CONTRACTOR the amount so determined, less any amounts previously paid by ClTY with respect to such invoice. In the event it is determined that ClTY has overpaid such invoice, the CONTRACTOR shall promptly refund to the CITY the amount of such overpayment. 13. Contractor's Re~resentations: In order to induce CITY to enter into the Contract CONTRACTOR makes the following representations: CONTRACTOR has been familiarized with the Contract Documents and the nature and extent of the work required to be performed, locality, local conditions, and Federal, State, and Local laws, ordinances, rules and regulations that in any manner may affect costs, progress or performance of the work. CONTRACTOR has made or caused to be made examinations, investigations and tests and studies as deemed necessary for the performance of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. CONTRACTOR has given CITY written notice of all conflicts, errors or discrepancies that have been discovered in the CONTRACT DOCUMENTS and the written resolution thereof by ClTY is acceptable to CONTRACTOR. 14. Force Maleure: The CONTRACTOR shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the CONTRACTOR or its employees or agents contributed to the delay and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the CONTRACTOR'S control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to the CONTRACTOR. In case of any delay the CONTRACTOR believes is excusable, the CONTRACTOR shall notify the ClTY in writing of the delay or potential delay and describe the cause of the delay either (1) within ten (10) calendar days after the cause that creates or will create the delay first arose, if the CONTRACTOR could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) calendar days after the date the CONTRACTOR first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE CONTRACTOR'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages, other than for an extension of time, shall be asserted against the CITY. The CONTRACTOR shall not be entitled to an increase in the Contract price or payment of any kind from the ClTY for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. INITIALS Page 3 of 7 CONTRACT #CON-PW11-1 I MT If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist the CONTRACTOR shall perform at no increased cost, unless the ClTY determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the CITY, in which case the ClTY may (1) accept allocated performance or deliveries from the CONTRACTOR, provided that the CONTRACTOR grants preferential treatment to ClTYs with respect to products subjected to allocation, or (2) purchase from other sources (without recourse to and by the CONTRACTOR for the related costs and expenses) to replace all or part of the products that are the subject of the delay, which purchases may be deducted from the Contract quantity, or (3) terminate the Contract in whole or in part. 15. Indemnitv: To the extent permitted by law (F.S. 768.28)) the CONTRACTOR shall indemntfy and hold harmless the CITY, its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and any persons employed or utilized by CONTRACTOR in the performance of this Contract. 16. Invalid Provision: The invalidity or unenforceability of any particular provision of this Contract shall not affect the other provisions hereof, and the Contract shall be construed in all respects as if such invalid or unenforceable provisions were omitted. 17. Proiect Records: The CONTRACTOR shall maintain auditable records concerning the procurement adequate to account for all receipts and expenditures, and to document compliance with the specifications. These records shall be kept in accordance with generally accepted accounting principles, and the ClTY reserves the right to determine the record-keeping method in the event of non- conformity. These records shall be maintained for five (5) years after final payment has been made, ten (10) years for capital improvements to real property, and shall be readily available to ClTY personnel with reasonable notice, and to other persons in accordance with the Florida Public Disclosure Statutes. 18. Insurance: Unless otherwise specified, CONTRACTOR shall, at its own expense, carry and maintain the following minimum insurance coverage, as well as any insurance coverage required by law: a. Workers' Compensation: Coverage to apply for all employees for statutory limits in compliance with the applicable state and federal laws. The policy must include Employers' Liability and USL&H coverage with a limit of $1,000,000 each accident. b. Broad Form Commercial General Liability Insurance (on an occurrence basis), with a minimum combined single limit for Bodily Injury, including Death of $1,000,000 per occurrence and for Property Damage of at least $1,000,000 per occurrence. c. Business Auto Liability lnsurance with minimum Bodily Injury and Death Limit per accident of $1,000,000 and a minimum Property Damage Limit per accident of $1,000,000. d. CONTRACTOR shall require its subcontractors to provide for such benefits and carry and maintain the foregoing types of insurance at no expense to CITY. INITIALS eE Page 4 of 7 CONTRACT #CON-PW11-I 1 MT e. CITY shall be named as an "Additional Insuredw under the CONTRACTOR'S General Liability Insurance Policy with respect to the services performed by the CONTRACTOR or by the OWNER. f. Prior to commencing any Work under this Agreement, CONTRACTOR shall submit to CITY a certificate or certificates of insurance evidencing that such benefits have been provided, and that such insurance is being carried and maintained. Such certificates shall stipulate that the insurance will not be cancelled or materially changed without thirty(30) calendar days prior written notice by certified mail to CITY, and shall also specify the date such benefits and insurance expire. CONTRACTOR agrees that such benefits shall be provided and such insurance carried and maintained until the Work has been completed and accepted by CITY. g. Such benefits and such coverage as are required herein, or in any other document to be considered a part hereof, shall not be deemed to limit CONTRACTOR'S liability under this Agreement. 19. Unauthorized Aliens: The employment of unauthorized aliens by any Contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the Contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of any contract resulting from this solicitation. This applies to any sub-contractors used by the Contractor as well. 20. Fuel Price Adlustment: For this section. BASE PRICE shall refer to the ner aallon rice of Ultra 2 Diesel. Low Sulfur, as . " established by the State of Florida Department of ~rans~o~ation, Price Index (INDEX) or any successor index for the month and year in which the Notice to Proceed was issued. ClTY and CONTRACTOR agree to compensate the other party on a monthly basis commencing on the month succeeding the issuance of the Notice to Proceed (BEGINNING MONTH) when the price of diesel fuel either increases or decreases by more than 5% from the BASE PRICE. The ClTY will determine the price adjustment as follows: For diesel fuel used for this project, CONTRACTOR shall submit fuel invoices for the BEGINNING MONTH and each succeeding month for the term of this Agreement by the 10' day of each month to the ClTY Project Manager along with an invoice summary to include a minimum of product description, gallons, unit price, and invoice total. In addition to the invoice summary, City its agents and employees shall have the right to view and make copies of the original invoice, driver trip logs, mileage logs of vehicles used in this project, employee time records, receipts or other indicia indicating where dredging material was disposed. The above mentioned items shall be maintained in accordance with the provisions of section 17 of this Agreement. From the BEGINNING MONTH until the termination of this Agreement when the INDEX price exceeds 105% of the BASE PRICE the CONTRACTOR shall be compensated by the City for the number of gallons of fuel used by the CONTRACTOR for the month, subject to reasonable verification by the City, by multiplying the INDEX price for the month in excess of 105% of the BASE PRICE by the number of gallons of fuel used by the CONTRACOR for that month. INITIALS Page 5 of 7 CONTRACT #CON-PW11-11 MT From the BEGINNING MONTH until the termination of this Agreement when the INDEX price is below 95% of the BASE PRICE, the City will deduct from any amounts due CONTRACTOR, an amount determined by multiplying the INDEX price for the month below 95% of the BASE PRICE by the number of gallons of fuel used by the CONTRACTOR for that month. When the INDEX price is 95% to 105% of the BASE PRICE, then no compensation adjustment shall be made. Notwithstanding the above, the City's payment of fuel adjustment costs paid by ClTY to CONTRACTOR shall not exceed any contingency approved by City Council. Once this amount is paid by the City, City shall have no further obligation for any fuel adjustment payments to CONTRACTOR. 21. Differinn Site Conditions: a. The CONTRACTOR shall promptly, and before the conditions are disturbed, give a written notice to the ClTY Project Manager of: 1. Subsurface or latent physical conditions at the site which differ materially from those indicated in this contract; or 2. Unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the contract. b. The ClTY Project Manager shall investigate the site conditions promptly after receiving the notice. If the conditions do materially so differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performing any part of the work under this contract, whether or not changed as a result of the conditions, an equitable adjustment shall be made under this clause and the contract modified in writing accordingly. c. No request by the CONTRACTOR for an equitable adjustment to the contract under this clause shall be allowed, unless the CONTRACTOR has given the written notice required; provided, that the time prescribed in paragraph (a) of this clause for giving written notice may be extended by the ClTY Project Manager. d. No request by the Contractor for an equitable adjustment to the contract for differing site conditions shall be allowed if made after final payment under this contract. 22. Cooperative Purchasing: Pursuant to their own governing laws, other Florida governmental entities may be permitted to procure services at the prices, terms and conditions contained herein, if offered by CONTRACTOR. Services procured by other Florida governmental entities are independent of this contract between CITY and CONTRACTOR. 23. Entire Agreement: This Contract constitutes the entire and exclusive agreement between the parties and supersedes any and all prior communications, discussions, negoti agreements, whether written or verbal. INITIALS Page 6 of 7 CONTRACT #CON-PW11-11 MT WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized icials this CONTRACT in counterparts which shall be deemed an original on the date last signed as - ~ --- below written. WITNESS CITY: CITY: Citv of Ca~e Coral. Florida Signat Signature: I / Typed Name: Rebecca van Deutekom Typed Name: Stephen H. Pohlman Title: Citv Clerk Title: 01/2 7 ($2 Dolores ~enenaez 7 ,,/ (1 Date City Attorney ' -v WITNESS CONTRACTOR: CONTRACTOR: Company: Waterfront Pro~ertv services. LLC. d/b/a Gator Dredaina Title: Managing Member Title: Managing Member Date: 3 /29//2- I Page 7 of 7 EXHIBIT I Description of Work Dredging Services CONTRACT CON-PW11-1 IIMT General Mobilization: Upon notice to proceed, a one time, initial delivery of equipment to the City of Cape Coral City limit, including the set up of pipelines, dredges, vehicles, administration, bidding, license and insurance costs. Acute Mobilization: In accordance with the approved dredging contract work plan, a repetitive, delivery of equipment to each canal location requiring sediment removal at each project; including the set up of pipelines, dredges, vehicles, silt fences, or other appurtenances as required by DEP or ACOE permit. Pursuant to the Request for Proposal, one acute mobilization and two additional acute mobilizations are factored into the price of general mobilization. Any additional acute mobilizations to perform Dredging, Dewatering, and Disposal at the projects in the Southeast Dredging Management Master Plan (SEDMMP) work plan shall be considered additional compensable activities. Dewatering Cells: A sediment containment site generally constructed on a single family lot size of 80 ft x 125 ft. For project defined as Large Dredge Projects which require multiple cells to be constructed in order to remove the sediment due to extended lengths or volume of sediment, the City shall pay for no more than two dewatering cells per canal. For projects defined as Medium Dredge Projects which require multiple cells to be constructed due to extended lengths of volume of sediment, the City may pay for the construction of multiple cells in excess of one per canal after review of project and mutually agreed to by City and Contractor. In no case shall the City pay for more than three dewatering cells per project as described in the work plan. Dredging, Dewatering, and Disposal: Includes all labor, materials, and equipment necessary to perform hydraulic or mechanical dredging of sediment to the canal dredge limit lines as depicted in the detail hydrographic surveys performed as part of task 3 of the SE Region Canals-Dredging Management Master Plan (SEDMMP), and to the grades of -5' MLW in tidal canals or -5' from the drainage basins fixed weir elevation. 42,868 cubic yards (CY) have been identified for dredging in the SE Quadrant of the city canal system. 4,371 CY have been identified for dredging in the SW Region, VaqueroIRogue Canal. Total volume to be guaranteed for removal under this scope of work equals 47,239 CY. Additional volumes and dredging projects may be identified for completion in the SW Quadrant, as well as other areas of the city; however, no guarantee to perform dredging, dewatering, disposal for those unstated volumes or projects is implied under this scope of work. This contract does not guarantee exclusivity for dredging projects throughout the duration of the agreement. At any point during the term of this contract the City and Contractor may, upon a written mutual agreement, agree to extend the work plan as needed to include additional volumes or projects outside of the SEDMMP. The costs associated with any additional work outside the original project work plan volumes shall be mutually agreed to in the written agreement. Those costs include the cost per cubic EXHIBIT I Description of Work Dredging Services CONTRACT CON-PW11-1 IIMT yard, dewatering cell construction, and acute mobilization. Dewatered sediments removed from project locations will be loaded into trucks for transportation to the DEP and ACOE permitted upland disposal site. Large Dredge Projects (Projects > 1,200 CY) For large dredge projects, greater than 1,200 CY, an 8-12 inch diameter hydraulic dredge is proposed. This type of hydraulic dredge is an operator controlled, water-based steel barge (approximately 50 feet) with a mounted swinging ladder or stationary cutterhead and an 8-12 inch suction pump. The cutterhead of the dredge is in constant contact with the sediment during dredging operations. During transport or relocation, the dredge head sits at the water line with no suction. Behind the cutterhead is the hydraulic pump which pumps sediment and water to dewatering cell@). The dredge slurry consists of approximately 80120 ratio of waterlsand and the dredge will only allow 3.5-inch solids through the pump. Medium Dredging Projects (1,200 CY > Project > 150 CY) Medium dredging projects are defined as projects less than 1,200 CY and greater than 150 CY. A 6- inch diameter hydraulic dredge pump mounted on a 204 barge is proposed for medium dredging projects. The hydraulic power unit can be staged on shore at various staging areas based on dredging locations. This pump is powered by a diesel motor and the hydraulic power is supplied using biodegradable hydraulic fluid. Hydraulic hoses will run along the canal edge from the floating barge with mechanical attachment to the dewatering cell. Small Dredging Projects (Project > 150 CY) Small dredging projects are defined as projects less than 150 CY. Dredging of small projects is proposed using a 4-6 inch diameter hydraulic submersible dredge pump. The hydraulic power unit will be staged on shore at various staging areas based on dredging locations. This unit is powered by diesel and the hydraulic power is supplied using biodegradable hydraulic fluid. Hydraulic hoses will run along the canal edge to a floating pontoon where the submersible pump head will be mounted. Attached to the pump head will be a 25-foot long Cinch diameter hand held flexible hose. The sediment will be pumped through a temporary 4-inch flexible pipeline into dewatering tanks located upland in road right of ways or vacant lots based on dredging locations. City drainage easements and right-of-ways will be utilized. The sediment will fall out into the dewatering tanks (40 cubic yard roll-off tanks or 20 cubic yard dump trucks with seals) which are specially designed with interior baffles to slow the velocities allowing for EXHIBIT 1 Description of Work Dredging Services CONTRACT CON-PW11-1 IIMT maximum settling time. All sealed and self contained dewatering tanks or dump trucks will be located in the designated staging areas. The sediment will remain in the tank and the decant water which spills over the interior weirs will be directed back to the dredge area in flexible hoses via gravity. The return water location will be enclosed by the floating turbidity curtain surrounding the dredge area and will be re-cycled for the dredging process. Return water will not be allowed to enter surface waters, storm drainage facilities, or wetlands. Once the tanks reach the maximum 15 cubic yard sediment hauling capacity, the excess decant water will be removed and the tanks will be hauled to the permitted disposal site. This process will be repeated until the work is completed. Demobilization: Done within thirty (30) calendar days of dredging completion. Measurement and verification: City agrees to pay for cubic yards of material removed from projects based on the Detailed Hydrographic Surveys provided in task 3 of the SEDMMP. Contractor agrees to have 4 miles of canals surveyed by an independent Professional Licensed Surveyor (PLS) in the State of Florida. The location of the 4 miles shall be assigned by the City with the following allocation: 2 miles of PLS certified surveys performed as Pre-Dredging and 2 miles of PLS certified surveys as Post-Dredging. Pre and Post surveys shall be completed with 5 business days of actual acute mobilization for dredging, dewatering, and disposal. Prior to acute demobilization and cell demolition, the Contractor shall transport a City inspector throughout the project length to verify the dredged canal depths meet the stated permitted depths. All discrepancies hall be corrected before releasing project retainage and processing of the final invoice for the stated project. Ad hoc jobs: Unanticipated projects requested by the City will be billed at contract prices. CONTRACT #CON-PW1 1 -I 1 MT EXHIBIT 2 CONTRACT #CON -PW11-11 /MT FINAL R ENEWAL PAGE 1OF2 Reference is made to the Contract ente red into between the CITY OF CAPE CORAL and WATERFRONT PROPERTY SERVICES, LLC, d/b/a/ GATOR DREDG I NG, which has an option of a final 1-year renewal period . All terms, conditions, specif ications and items of the aforementioned Cont ract and First Renewal are incorporated herein by reference and rema in in full force and effect except as clarified herein . 1. The Final Renewal Work Plan is attached and Included as a Contract Document. 2. Records of the CONTRACTOR'S personnel , sub-con tractors, and the costs pertaining to the Project shall be kept in accordance with generally accepted accounting practices . 3. CONTRACTOR shall keep full and detailed accounts and financial records pertaining to the provision of services for the CITY. Prior to commencing work, CONTRACTOR shall review with and obtain the CITY'S approval of the accounting procedures and records to be utilized by the CONTRACTOR on the Project. CONTRACTOR shall preserve the aforementioned Project records for a period of ten (10) years after fina l payment , or for such longer period as may be req uired by law. 4. The CITY Is a public agency subject to Chapter 119, Florida Statutes. The CONTRACTOR shall comply with Florida's Public Records Law . Spec ifi cally, the CONTRACTOR shall: A. Keep ancl maintain public re cords th at ordinarily and necessarily would be required by the CITY in order to perform the service; 0. Provide th e public with access to such public records on th e same terms and conditions th at the CITY would provide th e records and at a cost that does not exceed that provided In chupter 119, FS, or as otherwise provicled by law; C. Ensure that public records that are exempt or that are confiden ti al and exempt from public record requirements are not disclosed except as authorized by l(lw; D. Meet all requirements for ret aining public records and transfer to the CITY, at no cost, all public records in possession of the CONTRACTOR upon termination of th e Agreement and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the CITY In a format that is compatible with the information technology system s of th e agency . The f ai luro of CONTRACTOR to corn ply with th e provi sion s in th e Articl e shall con stitute a default and breach of this Contract. END OF Pl\Gl CONTRACT #CON -PW11 -11/MT FINAL RENEWAL PAGE 2 OF 2 By mutual agreement of the Contracting Parties, the Contract Period Is hereby extended for an additional 1-year period effective October 1, 2015 through September 30, 2016 . FOR THE CITY OF CAPE CORAL: Signature: ~ Printed Na:-~n Szerlag Rebecca van Deutekom City Clerk LEGAL REVIEW FOR WATERFRONT PROPERTY SERVICES, LLC, d/b/a/ GATOR DREDGING: FEIN:. __ 2_tJ_-_7_~_'tJ_3_f1_'f_3 ____ _ Signature ~-"----- Printed Name : Jo/;11 ~· 1flfi11ms1 Jr: Title: # 4"ttft1J 4/&IJJRe/ Date : /kf ,/!P CONTRACT CON-PW11-11/MT FINAL RENEWAL WORK PLAN - S/W and N/W Quadrant Dredging 9/1/15 S/Wor Volune " Total Cost Per N/W Canal Name length {LF) Cost@ $14.5Q /CV Type of Dredge #Cells #Mob's FY2016 QUAD# (CY} Location I Location Cost 36 AlbacOf"e 1,400 453 Is 6,568.50 Medium l 1 s 49,068.50 s 49,068.SO 37 Porpoise 1,000 339 $ 4,915.50 Medium 1 1 s 47,415.SO s 47,415.SO 38 Perch 400 185 $ 2,682.50 Medium 1 1 s 45,182.SO s 45,182.SO 39 Snook 600 S.:!. $ 1,174.50 Small 0 1 s 13,674.50 s 13,674.SO 40 Gator Slough • • 5,900 3,058 $ 44,341.00 Medium 3 2 $ 159,341.00 $ 159,341.00 41 Redfcsh 600 276 s 4,002.00 Medium 1 1 s 46,502.00 s 46,502.00 42 Arroz 500 164 Is 2,378.00 Medium 1 1 s 44,878.00 s 44,878.00 43 wazee 1,400 as s 1,232.50 Small 1 1 s 43,732.50 s 43,732.50 44 H=u Rod:•••(Sl!iO/CYI 1,0SL I 232 s 81,200.00 Sectic~I Bilrges 0 1 s 93,700.00 s 93,700.00 ' I I ! I 12,852 4,873 9 10 $ 543,494.50 $ 543,494.50 •• lndudes work area past bridge intoSprec.der Canal • •• Approximate volumes p:ovided. Contractor shall confirm total volume prio~ to mobilization. Estimated at $350/CY fer in water rock excavation. 8:;M/tf Gator Dredging Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2570 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.12 SUBJECT/RECOMMENDATION: Approve an increase to Purchase Order (contract) BR511703 in the amount of $100,000 with Coastal Alternative Fuel Systems, for Ford vehicle up -fitting services (CNG conversion); authorize purchase under the City ’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) SUMMARY: On June 29, 2016, City Manager Horne approved a blanket purchase order (BR511703) in the amount of $99,500 to Coastal Alternative Fuel Systems, to facilitate the timely scheduling of CNG up-fit/conversion services for nine Ford trucks in the City ’s possession. The requested increase will result in a revised purchase order amount of $199,500, and provide for the up-fit/conversion services required for the remaining six additional Ford trucks in the current Fiscal Year 15/16: new addl 2016 Ford F150 Crew Cab 4 x 2 CNG Solid Waste 2082 27162016 Ford F150 Crew Cab 4 x 2 CNG Solid Waste 2083 27172016 Ford F150 Crew Cab 4 x 2 CNG Solid Waste 2083 14032016 Ford F150 Crew Cab 4 x 2 CNG Recycling 2043 34302016 Ford F250 Ext Cab SVC Body-CNG Gas 2067 34242015 Ford F250 Ext Cab 4x2 CNG Gas 2175 At this time Coastal Alternative Fuel Systems is the only Ford Qualified /Certified Vehicle Modifier in the State of Florida. Pursuant to City Code Section 2.564(b) Exceptions to Bid and Quotation Procedure, Coastal Alternative Fuel Systems is a sole source and therefore these services are exempt from bidding. APPROPRIATION CODE AND AMOUNT: 316-94241-564100-519-000 $100,000.00 Page 1 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2631 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.13 SUBJECT/RECOMMENDATION: Approve an increase of $200,000 to the purchase agreement (blanket purchase order) with Waste Management Inc. of Florida for Class III waste disposal at their site for the period October 1, 2015 through September 30, 2016, including two, one-year renewals, and authorize the appropriate officials to execute same. (consent) SUMMARY: On October 1, 2015, City Council approved a purchase agreement in the amount of $400,000 with Waste Management Inc. of Florida for waste disposal at their site. This approval was based on Invitation to Bid 67-15, which includes two, one-year renewal terms at the City’s discretion. This increase for Class III waste is necessary because the year-to-date total of tons disposed is 50% higher than the prior year, upon which the requested amount was based. The reason for the increase is due to a significant volume increase for both tons and frequency hauled by roll-off collection (primarily construction and demolition debris). A smaller increase has also been identified within residential bulk collection. This vendor is utilized because of the lower disposal rate ($29.25/ton) for Class III waste versus the disposal rate at Pinellas County (37.50/ton) for putrescible waste. APPROPRIATION CODE AND AMOUNT: Funds are available as part of the Fiscal Year 2015/16 Operating Budget of the Solid Waste Fund in the following cost codes: ·0-424-02082-543500-534-000-0000 (Residential Collection Dump Fees) ·0-424-02089-543500-534-000-0000 (Roll-Off Collection Dump Fees) USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2572 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 2 File Type: AppointmentIn Control: Official Records & Legislative Services Agenda Number: 7.14 SUBJECT/RECOMMENDATION: Appoint Susan Oliveto to the Nuisance Abatement Board to fill the remainder of an unexpired term through August 31, 2019. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Nuisance Abatement Board TERM: 4 years FINANCIAL DISCLOSURE: Yes APPOINTED BY: City Council RESIDENCY REQUIREMENT: City of Clearwater MEMBERS: 7 APPTS. NEEDED: 1 Purpose: The Nuisance Abatement Board will be composed of seven city residents who will conduct hearings on public nuisance cases associated with prostitution and drug-related activities on known properties throughout the City. THE FOLLOWING BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: Gregory Livingston Lord - 1640 Ridgewood St., 33755 - Retired Teacher Original appointment: 8/20/15 - (was serving 1st term until 8/31/19) Resigned: 6/8/16 THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Greg A. Brown - 1279 Bermuda St., 33755 - Production Asst. 2. Jeffrey E. Feeley - 3301 San Domingo St., 33759 - Real Estate Investor 3. Mary Ann Lane - 3030 Homestead Ct., 33759 - Clinical Social Worker 4. Susan Oliveto - 100 Waverly Way #303, 33756 - English Teacher/Librarian Zip codes of current members: 3 at 33755 2 at 33756 1 at 33759 Current Categories: Attorney HR Analyst Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2572 Industrial Safety Training Restaurant Owner Retired Business Management Retired/Management Page 2 City of Clearwater Printed on 8/3/2016 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Name: Greg A. Brown Home Address: 1279 Bermuda St. Clearwater,fl Zip 33755 Telephone: 727 - 458 -9724 Cell Phone: 727-458-9724 How long a resident of Clearwater? 16 Years Occupation: Production Assistant Office Address: 1279 Bermuda st. Clearwater,Fl Zip 33755 Telephone: 727 - 458 -9724 E -mail Address: indyhair @hotmail.com Field of Education: High School Diploma -GSHS 1986 Musicians Institute 1989 -1991 Employer: Self/ Live Nation/ AEG Other Work Experience: I have worked my whole career as a Full time Musician tour manager /production manager. If retired, former occupation: Community Activities: Cub Scouts, Outdoor Concerts and Help at My sons' School Activities. Other Interests: Making Clearwater Beautiful Again. Board Service (current and past): Board Preference: Additional Comments: Since being a Home Owner in Clearwater, I want to help make Our Neighborhoods and This City a Beautiful, Safe and Nurturing Environment for Our Kids and Our Residents. And to help to do my part for this Community. Sign Date: r ' See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note; For boards requiring Clearwater residency this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? To determine if Properties within the city are, or becoming a nuisance and to determine if action is to be taken against the Property Owner or Resident of that Property. 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? Yes 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? Just being in the community and wanting to do my part to Better it. My experience dealing with people over the years have given me a chance to see all aspects of life and living and I think this Board is a important part of our everyday life. And I would like to Help serve Clearwater. 4. Why do you want to serve on this Board? feel that what this Board does is Very Important to the Safety and Productiveness of Our Neighborhoods and I want to do all I can as a resident to make sure Our neighborhoods are Safe.And Being on this Board 1 will do everything I can to be Fair and serve the Community. Name: Greg A. Brown Board Name: Nuisance Abatement Board Name: CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Home Address: Office Address: i ‘at_ 1 L Zip 37 S9, Zip Telephone: 7 2 7 j-4- Telephone: Cell Phone 1 j a3C) [ OR E -mail Address: How long a resident of Clearwater? 5 -4 NC_52._ 1 p.L Occupation:POL_6 7} TL 1 N (..-Zr'' s ' Employer: __Kk/ Field of Education: Other Work Experie ce: V.A. J ' Vd i t CG veury2aciA 1 riltiL crNstATC a1 ccSS Rcil L) e ft) If retired, former occupation: Cv iT)Th 3,' t1IA L DC C Community Activities:M }r* C)2 SSA %G1 d fc : rte, C flr W Chelec Other Interests: I II Board Service (current and past): Board Preference: P‘ Additional Comments: -I. hA 0 C c 1- `,'N 5 z cy1 t2 L k = ' ) (s /}/..) (9_ ,A tg4 erg cAyi /4 Signat re: ,, Date: ki \ L., \ ; iG' See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits 2( BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 1,:szoci,q7cd (404- pie:lc,' T1 \--drt )1 cy), ir,{ \--4 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? N0 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? 1-1 r 1' 1-k ({U1' t t AAO A) 11)elt11t I. An) 3 Lor fc St AiVT c4re__ or ( ' r w', ri 9 'f -bv k-) c; t (6 *CV- Cyrr.ACS L76 hoJV0ti A 1" m cvrl(z/0 (( G ('reCT(v iT S,(04,( (<411-A LetA 0 "g0i C vi.c)(4.1 01 nol‘Wi 2 L;S;A"ce‘ VJ ) C ok ICJ 5 ItA01 4)Wlyk- docnt)ant toosserve on this Board? "11 krniut-- pZeOt C) rrT tc j 'hnt,9E bNcj hi_ 6 c›C vcAutik) bL1 N W a to i 4 et-t- JcC' rA 140 nr m4rf ' t,i ild(Gy2 boil) c. 4) -7sc1" k1 sc.)( 1 <4 JL,T- Board Name:U 44 -in S11-10C2 .A17)H ?L.•wr•, A(zi) CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Cl earwater resident) Name: f Pk/ € / /n/"),J Home Address: Office Address: 0 3D Worn, 1,/ , g/ pi, 9 6 Zip 9”1' Zip Telephone: '2 i — 0 (., - <%' ' Telephone: Cell Phone: ?11 H— 3 3 Ti E -mail Address: How long a resident of Clearwater? 55 Ai cc, / 'Y' Occupation: G (I •t _c S °6-4 (A)64-- Employer: 11/M L ar ^)S Field of Education: If retired, former occupation: Community Activities: Other Work Experience: L,, 4() .k VA S;N - rig? a - (4 - 0 11 +(tt( rr-12/ C0 u Other Interests: k G <lb(Jl €Q > C l.J Board Service (current and past): S _ 7 `7 a c)-- L -- I) I- - _ / 0 /f5) US l -e--k" 1- %X C` z Board Preference: t-- 1 J I SQ -r'- - -`'SL .; 0 Additional Comments: Signature Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits' =" - Declaration of Domicile filed with the city clerk affirming residency within city limits 10 O.1=iCi.A. RECORDS AND LEG SLAT IVE S VCS DEPT BOARD QUESTIONNAIRE 1. What is yyoo r understanding of the board's duties and responsibilities? p()-vu 5 e(_e_-p6- a ( ()L,,,c-L 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? / rt r c- (a-Q tp-rilk-c( ,.=f2 Jr 0,a A/6==r U u 4. Why do you want to serve on this Board? ) 3 I s„- y .e. Name: J Board Name: I 5f2-± yam_ ,, ; CITY OF CLEARWATER - APPLICATION FOR-ADVISORY BOARDS must be Clearwater resident) Name: Susan Oliveto Home Address: Office Address: 100 Waverly Way #303, Clearwater, FL 100 Waverly Way #303,- Clearwater, FL Zip 33756 Zip 33756 Telephone: 727 - 415 -5634 Telephone: 727-415 -5634 Cell Phone: 727-415 -5634 E -mail Address: soliveto @tampabay.rr.com How long a resident of Clearwater? For the past 13 years (2002- 2015), and growing up (1970 -1982) Occupation: English Teacher /Librarian Employer: Pinellas County Schools Field of Education: B.S. Fine Arts, New College, FL B.A. English Education, USF Other Work Experience: I taught English for 5 years in Hungary. If retired, former occupation: Community Activities: Volunteer at my daughter's high school, (Clearwater H.S.) and for the City of Clearwater parks clean up, etc. Other Interests: Reading, health and fitness Board Service (current and past): Board Preference: I have no previous experience serving on a city board, however, I do have experience working on committees in my role as a Pinellas County School teacher. Nuisance Abatement Board Additional Comments: I read last Friday's Clearwater Times and saw that they are looking for Clearwater residents to serve on . newly formin! . ance Abatement Board and I am very interested in this local initiative. A'I .+. r /ft Date: 07 -05 -2015Signatur See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits RECEUED Declaration of Domicile filed with the city clerk affirming residency within city limits 06: OFFICt .i. iiECORDS AND LEGISLATIVE SRVCS DEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Participate in hearings that will assist local law enforcement in dealing with local businesses that are repeatedly cited for, and have become magnets for prostitution, illegal drugs, and other criminal activity. 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? Yes, I have watched an occasional city board meeting on the city TV station. 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? As an educator, I have over 25 years experience working with a diverse community of both parents and students. I have spent the last two years as a member of Pinellas County School's Lead the Learning Cadre assisting with the transition to the Florida Core Standards. I am also a. member of my School Based Leadership Team as well as the chairperson for my school's Literacy Team. 4. Why do you want to serve on this Board? I have lived in the Eastern Gateway District of Clearwater for the past thirteen years, and I would love to become a part of the solution that works to reduce the very visible daily crime in this area. The Eastern Gateway has the potential to be one of Clearwater's shining stars that is safe for both residents and tourists to navigate through rather than avoid. Name: Susan Oliveto Board Name: Susan Oliveto Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2576 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 2 File Type: AppointmentIn Control: Official Records & Legislative Services Agenda Number: 7.15 SUBJECT/RECOMMENDATION: Appoint Ken Marlow to the Marine Advisory Board to fill the remainder of an unexpired term through March 31, 2017. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Marine Advisory Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 + 1 Ex Officio member CHAIRPERSON: Paul J. Kelley MEETING DATES: 2nd Wed., 8 am (Quarterly) PLACE: Chambers APPTS. NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED FROM THIS BOARD AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: Paul J. Kelley - 18540 U.S. Hwy 19 N., Unit D, 33764 - Self Employed Original Appointment: 6/20/12 (was serving 1st term until 3/31/17) Resigned 6/7/16 - (no longer resides within Clearwater city limits) THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1.Jack Kleban - 331 Cleveland Street #703, 33755 - Educator/Mechanical Eng. 2.Kevin R. T. Laughlin - 1237 Rose Road, 33759 - OSHA Compliance Trainer 3.Ken Marlow - 1315 Ranchwood Dr., 33764 - Retired/Financial Services Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2576 Zip codes of current members on board: 1 at 33756 2 at 33761 1 at 33764 3 at 33767 Page 2 City of Clearwater Printed on 8/3/2016 CITY OF CLEARWATER -- APPLICATION FOR ADVISORY BOARDS mii f ha (:Iaarwatar rasiriant) Please type or print clearly. Name. Jack Kleban Home Address: Office Address: 331 Cleveland Street #703 Zip Zip Telephone: Telephone: Cell Phone: 727.365.5590 Email Address: kleban @fiu.edu How long a resident of Clearwater? 1 year 8 months Occupation: Educator Field of Education: Mechanical Engineering Employer: Florida Intl University Other Work Experience: Professor /GMC /Holcim MBA Small Business Start-Ups If retired. former occupation: Community Activities: NE29 Little Haiti Community Development; MIMO CRA Iniative; BICED Director (Community and Economic Development)- Miami; Other Interests: Sailing; Reading;Early American History;Drawing Board Service (current anti nasty Park Board - Louisiana Missouri TT Board of Directors - Aventura Board Preference: Marine Transit Library; Enterprise Additional Comments: I am semi - retired and have a desire to give back to my community. Date: June 8, 2016 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limitsE ED Declaration of Domicile filed with the city clerk affirming residency within city limits JUN 08 Leh OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT Rflncn ( t ICCTIt MMAID= 1. What is your understanding of the board's duties and responsibilities? To oadvise the city on marine related matters and to attend all posted meetings. 2. Have you ever observed a board meeting either in person or on the Citv's TV station C -View? Yes, in Miami 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Rnnrd? My experience, education, and desire to serve my community. I can offer my engineering, underserved community development, and work experiences. 4. Why do you want to serve on this Board? To give back to my community and our society as a gesture of appreciation for the good life it has offered to me. Name: Jack Kleban Board Name: Marine Advisory Committee CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: KEVIN R T LAUGHLIN Home Address: 1237 ROSE ROAD Office Address: SAME Zip Zip Telephone: 727 - 422 -1269 Cell Phone: 727- 422 -1269 Telephone: N/A Email Address: kevin @breezeworks.us How long a resident of Clearwater? 3 years (23 in Pinellas) Occupation: OSHA Compliance trainer Employer: Breezeworks Services, Inc. Field of Education: Business and Education Other Work Experience: Marine Parts Manager, Dockmaster, Boat Sales Rep, Owner of breezeworks.net and World's Authority on Mercruiser 470 Stern Drive. If retired, former occupation: Community Activities: Recently appeared in 'A Flea in her Ear' at FWPH Community Theater and just joined Sages Theater group to give back to our senior community. Other Interests: http: / /www.tampabay.com/ things- to -do/ stage/ farce - turns - marital - troubles- into- laughs/2224852 Board Service (current and past): Board Preference: Clearwater Nuisance Abatement Board Marine Advisory Board Additional Comments: I have been on the water since I was born in 1959 in Erie, PA. Owned a boat for 21 of the 23 years I have lived in Pinellas and utilized all of Clearwater's marine services. Digitally signed by KEVIN R T LAUGHLIN KEVINR T LAUGHLIN Nf cn=KEV d "k LAUGHLIN, SERVICE. Signature: Date: 10,6.06.,50,3959 - 04'00' Date: 06/15/2016 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency wit cityJixnits a OFFIChin ' A! CO DS ANDLEGISLATIVESVCSDEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Create ideas to continue to improve Clearwater's beautiful waterfront and make it the key to beach and downtown development. I also have great interest in protecting the ecosystem with careful policies and safe practices. 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? I have been to both Pinellas and Clearwater Council meetings and a few Bayfront development workshops. 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? I have owned a boat in Pinellas County for 21 of my 23 years here. I have been a Dockmaster, Sales Rep, Sales Manager, Parts Manager and Marina Manager in the Marine industry starting in 1987. I still run breezeworks.net, supporting hundreds of owners of the old Mercruiser 470 Sterndrive Engine, selling parts in over 27 countries. 4. Why do you want to serve on this Board? I applied and was appointed to the Nuisance Abatement Board because of my experience with property development, especially in the gateway area on Clearwater -Largo Rd and, as I approach retirement I feel a growing need to become more involved in my community. Having spent nearly my life on the water, it is where my heart lies and why I live in Clearwater. Name: Kevin R.T. Laughlin Board Name: Marine Advisory Board CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: Ken Marlow Home Address: 1315 Ranchwood Dr Office Address: Zip 33764 Zip 33764 Telephone: Telephone: Cell Phone:727- 421 -2434 Email Address: marlow.kw @gmail.com How long a resident of Clearwater ?25 yrs Occupation: Retired Field of Education: Financial Services B S Government Employer: Other Work Experience: If retired, former occupation: Account executive, SVP Investment Services Community Activities: Other Interests: Boating, Fishing, Board Service (current and past): None Board Preference: Marine Advisory Board Additional Comments: I have over 40 years of boating experience and currently have a boat at my condo. I believe I can add value to the board. Signature: / l-€_ fi? Date: 7,8- 2 o/ 6 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits ErDeclarationofDomicilefiledwiththecityclerkaffirmingresidencywithincity GEI V JUL 13 2016 C"FICIAL RECORDS AND s SiA1t ' " va DEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Makes recomendations on city marinas and waterways. 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? Yes 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? have over 40 years of active boating experience. I own a boat and use the waterways in and around Cleawater frequently. 4. Why do you want to serve on this Board? To give back to the community and improve the overall boating experience for the residents of Clearwater and visitors alike. Name: Board Name: Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2581 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 1 File Type: AppointmentIn Control: Official Records & Legislative Services Agenda Number: 7.16 SUBJECT/RECOMMENDATION: Appoint Mark T. Parry to the Brownfields Advisory Board as the agency or government representative to fill the remainder of an unexpired term through November 30, 2018. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Brownfields Advisory Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: ** MEMBERS: 9 CHAIRPERSON: Ryley Jeanne Marchion - Chair MEETING DATE: As Called PLACE: Determined when called STAFF LIAISON: Diane Hufford APPTS. NEEDED: 1 SPECIAL QUALIFICATIONS: ** Three members will be Clearwater residents who live within or adjacent to the Brownfields Area; Three members will be owners or representatives of businesses operating in the Brownfields area and need not be residents of Clearwater; Three members will be representatives of federal or state agencies or local governments involved with the Brownfields remediation process within Pinellas County and need not be Clearwater residents THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: Katie See - 2011 Forest View Dr., Palm Harbor, FL 34683 - was Senior Planner/Planning & Dev. Services Original Appointment: 11/6/14 - (was serving 1st term to expire 11/30/18) Resigned 6/27/16 - (left employment with the city) (Agency or Government rep.) Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2581 THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Mark T. Parry - 1655 Linwood Drive., 33755 - Senior Planner/Planning & Dev. Services (Agency or Government rep.) Zip codes of current members: 2 at 33755 2 at 33756 1 at 33761 1 at 33767 1 at 33771 1 at 33773 Current Categories: 2 Agency or Government rep. 3 Business Owner or rep. 3 Residents Page 2 City of Clearwater Printed on 8/3/2016 CITY OF CLEARWATER CLEARWATER BROWNFIELDS ADVISORY BOARD Name: Mark T. Parry Home Address: 1655 Linwood Drive Clearwater, FL Zip 33755 Telephone: 727 - 742 -2461 How long a resident of Clearwater? 18 years Occupation: City Planner Field of Education: Landscape Architecture; Planning; Environmental Planning and Design Office Address: 100 South Myrtle Avenue Clearwater, FL Telephone: 727 - 562 -4741 Zip 33756 Employer: City of Clearwater Other Work Experience: Intern — Institute for Responsible Management; Environmental work; water /soil sampling — CardnoTBE If retired, former occupation: Community Activities: Other Interests: reading, kayaking, fishing; walking Board Service (current and past): Additional Comr6ents: Signed: / Category Applying For: X ) Agency involved in Brownfields redevelopment Board Preference: Clearwater Brownfields Advisory Board RECEIVED Date: 06 -29 -16 JUL 01 2016 OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT Business Owner ( must own a business within the Designated Brownfield Area) Resident (must be a resident within or adjacent to the Designated Brownfield Area) Please return this application and board questionnaire to the Official Records & Legislative Services Department, P.O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? To provide a planning and City perspective as related to brownfields issues and opportunities and to help guide development and redevelopment opportunities within the brownfield area. 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? No 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? City resident since 1998; City Planner for 10 years; interned with the Institute for Responsible Management in college (this was the original information clearinghouse for the brownfields pilot back in the 1990s): Conducted soil and water sampling when I worked with CardnoTBE — this involved grey and brownfields sites. Lead Planner with regard to downtown development and issues in which much of the Citv's brownfield area is located. 4. Why do you want to serve on this Board? To help play an active role in appropriate downtown development and help properties within the brownfields area become productive, contributing sites to the overall economy and specifically to the downtown planning area. Name: Mark T. Parry, AICP, Senior Planner Board Name: Clearwater Brownfields Advisory Board Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2560 Agenda Date: 8/4/2016 Status: Consent AgendaVersion: 2 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.17 SUBJECT/RECOMMENDATION: Approve the Clearwater Marine Aquarium’s (CMA) request to subordinate the City’s reverter interest in a portion of the CMA property to $25 million financing. (consent) SUMMARY: The Clearwater Marine Aquarium (CMA) submitted a letter to the city manager dated June 22, 2016 requesting that Council conceptually agree to subordinate the City’s reverter interest in a portion of the CMA property to a future as yet undetermined lender. The Council has previously agreed to subordinate the City’s reverter interest. Most recently in January 2011, the City agreed to subordinate to a $8.6 million loan between CMA and BB&T; and subsequently, in June 2013, the CMA requested and the City approved a subordination agreement in favor of BB&T in an amount not to exceed $14,839,179. Ultimately, this last subordination agreement and loan were not consummated. CMA is negotiating financing for its garage and expansion and renovation project. They are requesting approval to increase the subordination amount to $25 million. The subordination agreement is not yet drafted and would be subject to negotiation. If Council approves the concept, the Subordination Agreement would be brought back to Council for approval. The Subordination Agreement would provide, among other things that: The City Council approves the subordination of its reverter rights applicable to Parcel 1 to the lender’s mortgage of $25,000,000. In return for the City’s subordination, the lender will provide the City with the right of first refusal to acquire its first mortgage position and/or title, if applicable, to Parcels 1, 2 and 3, should the City elect to exercise its reverter rights by paying off the existing indebtedness in the event of the Aquarium’s default or demise. The City will have no obligation to purchase the mortgage, nor is the City guaranteeing any debt. Should the Aquarium fail and/or default on the outstanding indebtedness, and the lender pursues its mortgage rights, the City would have the option to either obtain control of the entire CMA campus (all Parcels) in return for payment of the then existing debt balance, or waive this option, with the lender then able to proceed with foreclosure on the Parcels. APPROPRIATION CODE AND AMOUNT: N/A Page 1 City of Clearwater Printed on 8/3/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2613 Agenda Date: 8/4/2016 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed 2510 Mulberry Drive to vacate a drainage and utility easement along the west ten feet of their property; and pass Ordinance 8930-16 on first reading. (VAC2016-03) SUMMARY: An unpermitted addition was put onto the building at 2510 Mulberry Drive. The building now encroaches on a platted drainage and utility easement. A future owner is applying to vacate this easement to avoid potential troubles. The City of Clearwater does not have any utilities in this easement. All city departments have reviewed and do not object. The applicant has received all required Letters of No Objection from private utility companies. Page 1 City of Clearwater Printed on 8/3/2016 1 Ord. No. 8930-16 ORDINANCE NO. 8930-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A DRAINAGE AND UTILITY EASEMENT ALONG THE WEST TEN FEET OF LOT 10 OF COUNTRYSIDE TRACT 6 REPLAT, AS RECORDED IN PLAT BOOK 78, PAGES 11 AND 12, PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: An Easement described as follows: The West 10’ of Lot 10, also being a platted 10’ Drainage and Utility Easement, less the southerly 5 feet and the northerly 10 feet of Lot 10, of property described in the plat “Countryside Tract 6 Replat” in Plat Book 78, Page 11 in the Public Records of Pinellas County, FL. is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 2 Ord. No. 8930-16 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk Lot 9 Countryside Tract 6 Replat Plat Book 78, Page 11 Lot 8Lot 10 Lot 11 Lot 12 Linetype Legend Legal Description: Abbreviation Legend NORTHSIDE DR US-19 NCURLEW RD C O U N T R YSID EBLVDHYDEPARKDRLANDM A R K D RSANDYRIDGEDRMULBERRY DR S LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com EASEMENT VACATION ^ JB XX N.T.S.188B 19-28s-16e7/15/16Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: DRAINAGE AND UTILITY EASEMENT VACATION2510 MULBERRY DRIVE Document Path: S:\ENV\Jim Benwell\GIS\Location Map 2510 Mulberry Vacation.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8901-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 8901-16 on second reading, annexing certain real properties whose post office addresses are 2191 Bell Cheer Drive and 2130 Pleasant Parkway, both within Clearwater, Florida 33764, into the corporate limits of the city, and redefining the boundary lines of the city to include said additions. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8901-16 ORDINANCE NO. 8901-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF DRUID ROAD, EAST OF SOUTH HERCULES AVENUE, NORTH OF LAKEVIEW ROAD, AND WEST OF SOUTH BELCHER ROAD, WHOSE POST OFFICE ADDRESSES ARE 2191 BELL CHEER DRIVE AND 2130 PLEASANT PARKWAY, BOTH WITHIN CLEARWATER, FLORIDA 33764, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for legal descriptions (ANX2016-04013) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8901-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2016-04013 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-72144-000-0130 Lot 13 2130 Pleasant Parkway The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 2. 24-29-15-06408-000-0190 Lot 19 & West 27 ft of Lots 20 and 21 2191 Bell Cheer Drive The above in BELL-CHEER subdivision, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of Pinellas County, Florida. Exhibit B PROPOSED ANNEXATION Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR 50 8010040606060 60 60 50 80 6072144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 20 21 1 2 332198765 4 3 2 1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 13 12 11 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/01 5.11 11/04 4.76 11/0911/0811/0511/03 11/02 11/06 11/07 11/10AC A C 1 BURNICE DR LAKEVIEW RD S BELCHER RD BELL CHEER DR DORADO PL PLEASANT PKWY 78356421290 221021312112217321722192212721432173211221102147214821552135214921671200 1276210921982152211721382123218421472155217921392185213021072197212521062101210621572166216021182190211921252166211521422191211821242174213521672111 1220 2143214321612100217821852100218812 2154121602122 22061 1 1221162130 1221401 1 1 2124210021482130128221342191 -Not to Scale--Not a Survey-Rev. 4/11/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Location.docx LOCATION MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR DRUID RD NURSERY RD S BELCHER RD HARN BLVD S HERCULES AVE LAKEVIEW RD FLUSHING AVE BURNICE DR STEWART BLVD EMBASSY DR ST. CHARLES DR GLENMOOR RD N 3rd ST WILLIAMS DR VIOLA DR WOODLEY RD MINNEOLA RD MAGNOLIA DR GROVEWOOD RD CAMPUS DR COLLEGE DR BARBER DR CURTIS DR S CLAIBORNE DR ACADEMY DR JAFFA PL CURTIS DR N HABERSHAM DR BELL CHEER DR 1st ST AMBASSADOR DR ALEMANDA DR 2nd ST CATALINA DR S MORNINGSIDE DR MANDARIN DR CORONET LN OAK GROVE DR DIPLOMAT DR BARCELONA DR S UNIVERSITY DR EDENVILLE AVE IMPERIAL WAY HERMITAGE AVE RIPON DR MAPLE FOREST RD RANCHW OOD DR GLENMOOR RD S LEES CT 16th ST EVELYN AVE CROYDON DR JEFFORDS ST KENMOORE DR SANDRA DR FAIRBANKS DR CHINABERRY RD ATTACHE CT GLENMOOR CT REBECCA DR CURTIS DR EGLENMOOR RD 2nd ST -Not to Scale--Not a Survey-Rev. 4/11/2016 ^ PROJECT SITE ^ PROJECT SITES S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Aerial.docx AERIAL PHOTOGRAPH Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR BURNICE DR BURNICE DR LAKEVIEW RD LAKEVIEW RD S BELCHER RD S BELCHER RD BELL CHEER DR BELL CHEER DR DORADO PL DORADO PL PLEASANT PKWY PLEASANT PKWY -Not to Scale--Not a Survey-Rev. 4/11/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Existing.docx EXISTING SURROUNDING USES MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR 50 8010040606060 60 60 50 80 6072144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 20 21 1 2 332198765 4 3 2 1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 13 12 11 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/01 5.11 11/04 4.76 11/0911/0811/0511/03 11/02 11/06 11/07 11/10AC A C 1 BURNICE DR LAKEVIEW RD S BELCHER RD BELL CHEER DR DORADO PL PLEASANT PKWY 78356421290 221021312112217321722192212721432173211221102147214821552135214921671200 1276210921982152211721382123218421472155217921392185213021072197212521062101210621572166216021182190211921252166211521422191211821242174213521672111 1220 2143214321612100217821852100218812 2154121602122 22061 1 1221162130 1221401 1 1 2124210021482130128221342191 -Not to Scale--Not a Survey-Rev. 4/11/2016 Woodlands Single Family Residential Water Vacant Single Family Residential Single Family Residential View looking south at the subject property, 2191 Bell Cheer Drive Across the street, north of the subject property East of the subject property West of the subject property ANX2016-04013 Muriel L. Arnold 2191 Bell Cheer Drive View looking easterly along Bell Cheer Drive View looking westerly along Bell Cheer Drive View looking northeast at the subject property, 2130 Pleasant Parkway Across the street, southeast of the subject property East of the subject property West of the subject property ANX2016-04013 Peter A. and Carolyn W. Scondras 2130 Pleasant Parkway View looking westerly along Pleasant Parkway Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8902-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 8902-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 2191 Bell Cheer Drive and 2130 Pleasant Parkway, both within Clearwater, Florida 33764, upon annexation into the city of Clearwater, as Residential Low (RL). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8902-16 ORDINANCE NO. 8902-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF DRUID ROAD, EAST OF SOUTH HERCULES AVENUE, NORTH OF LAKEVIEW ROAD, AND WEST OF SOUTH BELCHER ROAD, WHOSE POST OFFICE ADDRESSES ARE 2191 BELL CHEER DRIVE AND 2130 PLEASANT PARKWAY, BOTH WITHIN CLEARWATER, FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for legal descriptions Residential Low (RL) (ANX2016-04013) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8901-16. Ordinance No. 8902-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2016-04013 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-72144-000-0130 Lot 13 2130 Pleasant Parkway The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 2. 24-29-15-06408-000-0190 Lot 19 & West 27 ft of Lots 20 and 21 2191 Bell Cheer Drive The above in BELL-CHEER subdivision, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of Pinellas County, Florida. S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for CC1\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 FLU.docx FUTURE LAND USE MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR 50 8010040606060 60 60 50 80 6072144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 20 21 1 2 332198765 4 3 2 1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 13 12 11 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/01 5.11 11/04 4.76 11/0911/0811/0511/03 11/02 11/06 11/07 11/10AC A C 1 RL P RL RL I WATER RU RUBURNICE DR LAKEVIEW RD S BELCHER RD BELL CHEER DR DORADO PL PLEASANT PKWY 783564221981290 221021312112217321722192212721432173211221102147214821552135214921671200 127621092196211721382123218421472155217921392185213021072197212521062101210621572166216021182190211921252166211521422191211821242174213521672111 1220 2143214321612100217821852100218812 2154121602122 220621521 1 1221162130 1221401 1 1 2124210021482130128221342191 -Not to Scale--Not a Survey-Rev. 5/20/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Location.docx LOCATION MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR DRUID RD NURSERY RD S BELCHER RD HARN BLVD S HERCULES AVE LAKEVIEW RD FLUSHING AVE BURNICE DR STEWART BLVD EMBASSY DR ST. CHARLES DR GLENMOOR RD N 3rd ST WILLIAMS DR VIOLA DR WOODLEY RD MINNEOLA RD MAGNOLIA DR GROVEWOOD RD CAMPUS DR COLLEGE DR BARBER DR CURTIS DR S CLAIBORNE DR ACADEMY DR JAFFA PL CURTIS DR N HABERSHAM DR BELL CHEER DR 1st ST AMBASSADOR DR ALEMANDA DR 2nd ST CATALINA DR S MORNINGSIDE DR MANDARIN DR CORONET LN OAK GROVE DR DIPLOMAT DR BARCELONA DR S UNIVERSITY DR EDENVILLE AVE IMPERIAL WAY HERMITAGE AVE RIPON DR MAPLE FOREST RD RANCHW OOD DR GLENMOOR RD S LEES CT 16th ST EVELYN AVE CROYDON DR JEFFORDS ST KENMOORE DR SANDRA DR FAIRBANKS DR CHINABERRY RD ATTACHE CT GLENMOOR CT REBECCA DR CURTIS DR EGLENMOOR RD 2nd ST -Not to Scale--Not a Survey-Rev. 4/11/2016 ^ PROJECT SITE ^ PROJECT SITES S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Aerial.docx AERIAL PHOTOGRAPH Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR BURNICE DR BURNICE DR LAKEVIEW RD LAKEVIEW RD S BELCHER RD S BELCHER RD BELL CHEER DR BELL CHEER DR DORADO PL DORADO PL PLEASANT PKWY PLEASANT PKWY -Not to Scale--Not a Survey-Rev. 4/11/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Existing.docx EXISTING SURROUNDING USES MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR 50 8010040606060 60 60 50 80 6072144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 20 21 1 2 332198765 4 3 2 1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 13 12 11 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/01 5.11 11/04 4.76 11/0911/0811/0511/03 11/02 11/06 11/07 11/10AC A C 1 BURNICE DR LAKEVIEW RD S BELCHER RD BELL CHEER DR DORADO PL PLEASANT PKWY 78356421290 221021312112217321722192212721432173211221102147214821552135214921671200 1276210921982152211721382123218421472155217921392185213021072197212521062101210621572166216021182190211921252166211521422191211821242174213521672111 1220 2143214321612100217821852100218812 2154121602122 22061 1 1221162130 1221401 1 1 2124210021482130128221342191 -Not to Scale--Not a Survey-Rev. 4/11/2016 Woodlands Single Family Residential Water Vacant Single Family Residential Single Family Residential View looking south at the subject property, 2191 Bell Cheer Drive Across the street, north of the subject property East of the subject property West of the subject property ANX2016-04013 Muriel L. Arnold 2191 Bell Cheer Drive View looking easterly along Bell Cheer Drive View looking westerly along Bell Cheer Drive View looking northeast at the subject property, 2130 Pleasant Parkway Across the street, southeast of the subject property East of the subject property West of the subject property ANX2016-04013 Peter A. and Carolyn W. Scondras 2130 Pleasant Parkway View looking westerly along Pleasant Parkway Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8903-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 8903-16 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 2191 Bell Cheer Drive and 2130 Pleasant Parkway, both with Clearwater, Florida 33764, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8903-16 ORDINANCE NO. 8903-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF DRUID ROAD, EAST OF SOUTH HERCULES AVENUE, NORTH OF LAKEVIEW ROAD, AND WEST OF SOUTH BELCHER ROAD, WHOSE POST OFFICE ADDRESSES ARE 2191 BELL CHEER DRIVE AND 2130 PLEASANT PARKWAY, BOTH WITHIN CLEARWATER, FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8901-16. Property Zoning District See attached Exhibit A for legal descriptions Low Medium Density Residential (LMDR) (ANX2016-04013) Ordinance No. 8903-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2016-04013 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-72144-000-0130 Lot 13 2130 Pleasant Parkway The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 2. 24-29-15-06408-000-0190 Lot 19 & West 27 ft of Lots 20 and 21 2191 Bell Cheer Drive The above in BELL-CHEER subdivision, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of Pinellas County, Florida. Exhibit B ZONING MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR 50 8010040606060 60 60 50 80 6072144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 20 21 1 2 332198765 4 3 2 1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 13 12 11 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/01 5.11 11/04 4.76 11/0911/0811/0511/03 11/02 11/06 11/07 11/10AC A C 1 LMDR P LMDR I P O BURNICE DR LAKEVIEW RD S BELCHER RD BELL CHEER DR DORADO PL PLEASANT PKWY 78356421290 22102131211221732172219221272143211221102147214821552135214921671200 1276210921982152211721382123218421472155217921852130210721972125210621012106215721662160211821902119216621152142219121182124217421352111 1220 2143214321612100217821852100218812 21541 2173216021222206121391 1221162130 1221401 12125121242100216721482130 128221342191 -Not to Scale--Not a Survey-Rev. 4/11/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Location.docx LOCATION MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR DRUID RD NURSERY RD S BELCHER RD HARN BLVD S HERCULES AVE LAKEVIEW RD FLUSHING AVE BURNICE DR STEWART BLVD EMBASSY DR ST. CHARLES DR GLENMOOR RD N 3rd ST WILLIAMS DR VIOLA DR WOODLEY RD MINNEOLA RD MAGNOLIA DR GROVEWOOD RD CAMPUS DR COLLEGE DR BARBER DR CURTIS DR S CLAIBORNE DR ACADEMY DR JAFFA PL CURTIS DR N HABERSHAM DR BELL CHEER DR 1st ST AMBASSADOR DR ALEMANDA DR 2nd ST CATALINA DR S MORNINGSIDE DR MANDARIN DR CORONET LN OAK GROVE DR DIPLOMAT DR BARCELONA DR S UNIVERSITY DR EDENVILLE AVE IMPERIAL WAY HERMITAGE AVE RIPON DR MAPLE FOREST RD RANCHW OOD DR GLENMOOR RD S LEES CT 16th ST EVELYN AVE CROYDON DR JEFFORDS ST KENMOORE DR SANDRA DR FAIRBANKS DR CHINABERRY RD ATTACHE CT GLENMOOR CT REBECCA DR CURTIS DR EGLENMOOR RD 2nd ST -Not to Scale--Not a Survey-Rev. 4/11/2016 ^ PROJECT SITE ^ PROJECT SITES S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Aerial.docx AERIAL PHOTOGRAPH Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR BURNICE DR BURNICE DR LAKEVIEW RD LAKEVIEW RD S BELCHER RD S BELCHER RD BELL CHEER DR BELL CHEER DR DORADO PL DORADO PL PLEASANT PKWY PLEASANT PKWY -Not to Scale--Not a Survey-Rev. 4/11/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016- 04013 - Arnold\Maps\ANX2016-04013 Existing.docx EXISTING SURROUNDING USES MAP Owner(s): Muriel L. Arnold Peter A. and Carolyn W. Scondras Case: ANX2016-04013 Site: 2191 Bell Cheer Drive 2130 Pleasant Parkway Property Size(Acres): ROW (Acres): 0.667 Land Use Zoning PIN: 24-29-15-06408-000-0190 24-29-15-72144-000-0130 From : RL R-3 Atlas Page: 308B To: RL LMDR 50 8010040606060 60 60 50 80 6072144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 20 21 1 2 332198765 4 3 2 1 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 13 12 11 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/01 5.11 11/04 4.76 11/0911/0811/0511/03 11/02 11/06 11/07 11/10AC A C 1 BURNICE DR LAKEVIEW RD S BELCHER RD BELL CHEER DR DORADO PL PLEASANT PKWY 78356421290 221021312112217321722192212721432173211221102147214821552135214921671200 1276210921982152211721382123218421472155217921392185213021072197212521062101210621572166216021182190211921252166211521422191211821242174213521672111 1220 2143214321612100217821852100218812 2154121602122 22061 1 1221162130 1221401 1 1 2124210021482130128221342191 -Not to Scale--Not a Survey-Rev. 4/11/2016 Woodlands Single Family Residential Water Vacant Single Family Residential Single Family Residential View looking south at the subject property, 2191 Bell Cheer Drive Across the street, north of the subject property East of the subject property West of the subject property ANX2016-04013 Muriel L. Arnold 2191 Bell Cheer Drive View looking easterly along Bell Cheer Drive View looking westerly along Bell Cheer Drive View looking northeast at the subject property, 2130 Pleasant Parkway Across the street, southeast of the subject property East of the subject property West of the subject property ANX2016-04013 Peter A. and Carolyn W. Scondras 2130 Pleasant Parkway View looking westerly along Pleasant Parkway Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8904-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 8904-16 on second reading, annexing certain real property whose post office address is 1739 El Trinidad Drive East, Clearwater, Florida 33759, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8904-16 ORDINANCE NO. 8904-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST APPROXIMATELY 570 FEET NORTH OF SR 590, WHOSE POST OFFICE ADDRESS IS 1739 EL TRINIDAD DRIVE EAST, CLEARWATER, FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real property described herein and depicted on the map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 9, LESS AND EXCEPT the Easterly 32 feet thereof in Block 1 of VIRGINIA GROVE TERRACE, according to the map or plat thereof as recorded in Plat Book 37, Page 29 of the Public Records of Pinellas County, Florida; (ANX2016-04014) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8904-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR 66 66 60 609432094410 4 2 2 1 B 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 123 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 1 3 24 5 6 7 8 9 10 SR 590 GROVE DR ST. CROIX DR EL TRINDAD DR EST. ANTHONY DR ST. JOHN DR 1712 1708 1717 1721 1704 1721 1704 1765 1737 282827601700 28311711 1 7 3 0 1705 1736 1716 1734 1714 1713 1748 1700 28361 7 3 4 1748 1751 1733 1747 1764 1718 1728 1724 1728 1740 1705 1746 17012818 1 7 3 8 1741 1736 1725 1758 1720 1740 1730 1740 1729 1734 28341765 1756 1722 1752 1759 28301750 1754 1768 1713 1759 28231720 28241746 1745 28321725 1727 1729 1709 28001731 1708 282628271760 1726 1716 1717 1751 1709 1732 1 7 2 6 1755 1712 27701770 1735 1739 175 1724 176 175 17 4 28221737 1749 1 7 176 -Not to Scale--Not a Survey-Rev.4/13/2016 LOCATION MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR US-19 NSR 590 SUNSET POINT RD SOUTH DR OWEN DR E US-19 FRONTAGE RDST. CROIX DR EVANS DR CR 193 ST. JOHN DR MORNINGSIDE DR WOODRING DR LUCAS DR DIANE DR GROVE DR AUDREY DR THOMAS DR N TERRACE DR CARDINAL DR CATHERINE DR EL TRINDAD DR ESUE DR KUMQUAT DR SARAH DR CARLTON DR SOULE RD E VIRGINIA LN SHADDOCK DR ST. ANTHONY DR N TERRACE DR SPRING LAKE DR HARBOR CIR OWEN DR -Not to Scale--Not a Survey-Rev.4/13/2016 ^ PROJECT SITE AERIAL PHOGOTRAPH Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR SR 590 SR 590 GROVE DR GROVE DR ST. CROIX DR ST. CROIX DR EL TRINDAD DR EEL TRINDAD DR EST. ANTHONY DR ST. ANTHONY DR ST. JOHN DR ST. JOHN DR -Not to Scale--Not a Survey-Rev.4/13/2016 EXISTING SURROUNDING USE MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR 66 66 60 609432094410 4 2 2 1 B 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 123 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 1 3 24 5 6 7 8 9 10 SR 590 GROVE DR ST. CROIX DR EL TRINDAD DR EST. ANTHONY DR ST. JOHN DR 1712 1708 1717 1721 1704 1721 1704 1765 1737 282827601700 28311711 1 7 3 0 1705 1736 1716 1734 1714 1713 1748 1700 28361 7 3 4 1748 1751 1733 1747 1764 1718 1728 1724 1728 1740 1705 1746 17012818 1 7 3 8 1741 1736 1725 1758 1720 1740 1730 1740 1729 1734 28341765 1756 1722 1752 1759 28301750 1754 1768 1713 1759 28231720 28241746 1745 28321725 1727 1729 1709 28001731 1708 282628271760 1726 1716 1717 1751 1709 1732 1 7 2 6 1755 1712 27701770 1735 1739 175 1724 176 175 17 4 28221737 1749 1 7 176 -Not to Scale--Not a Survey-Rev.4/13/2016 Single Family Residential Single Family Residential Single Family Residential View looking east at the subject property, 1739 El Trinidad Drive East North of the subject property South of the subject property Across the street, to the west of the subject property ANX2016-04014 Steven J. and Jane L. Peterson 1739 El Trinidad Drive East View looking northerly along El Trinidad Drive East View looking southerly along El Trinidad Drive East Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8905-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.5 SUBJECT/RECOMMENDATION: Adopt Ordinance 8905-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1739 El Trinidad Drive East, Clearwater, Florida 33759, upon annexation into the city of Clearwater as Residential Low (RL). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8905-16 ORDINANCE NO. 8905-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST APPROXIMATELY 570 FEET NORTH OF SR 590, WHOSE POST OFFICE ADDRESS IS 1739 EL TRINIDAD DRIVE EAST, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 9, LESS AND EXCEPT the Easterly 32 feet thereof in Block 1 of VIRGINIA GROVE TERRACE, according to the map or plat thereof as recorded in Plat Book 37, Page 29 of the Public Records of Pinellas County, Florida; Residential Low (RL) (ANX2016-04014) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8904-16. Ordinance No. 8905-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR 66 66 60 609432094410 4 2 2 1 B 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 123 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 1 3 24 5 6 7 8 9 10 SR 590 GROVE DR ST. CROIX DR EL TRINDAD DR EST. ANTHONY DR ST. JOHN DR RL RL RU RL RL RU RU RU RU RU RU 1712 1708 1717 1721 1704 1721 1704 1765 1737 282827601700 28311 7 3 0 1705 1736 1716 1734 1714 1713 1748 1700 28361 7 3 4 1748 1751 1733 1747 1764 1718 1724 1728 1740 1705 1746 17012818 1 7 3 8 1741 1736 1758 1720 1730 1740 1729 1734 28341765 1756 1722 1752 1759 28301750 1754 1768 1713 1759 28231720 28241746 1745 28321725 1729 1709 28001731 1708 282628271760 1726 1716 1717 1751 1709 1732 1 7 2 6 1755 1712 1770 1735 1739 1711 175 1728 17241725 176 1740 175 17 4 28221727 1737 1749 1 7 2770176 -Not to Scale--Not a Survey-Rev.4/13/2016 LOCATION MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR US-19 NSR 590 SUNSET POINT RD SOUTH DR OWEN DR E US-19 FRONTAGE RDST. CROIX DR EVANS DR CR 193 ST. JOHN DR MORNINGSIDE DR WOODRING DR LUCAS DR DIANE DR GROVE DR AUDREY DR THOMAS DR N TERRACE DR CARDINAL DR CATHERINE DR EL TRINDAD DR ESUE DR KUMQUAT DR SARAH DR CARLTON DR SOULE RD E VIRGINIA LN SHADDOCK DR ST. ANTHONY DR N TERRACE DR SPRING LAKE DR HARBOR CIR OWEN DR -Not to Scale--Not a Survey-Rev.4/13/2016 ^ PROJECT SITE AERIAL PHOGOTRAPH Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR SR 590 SR 590 GROVE DR GROVE DR ST. CROIX DR ST. CROIX DR EL TRINDAD DR EEL TRINDAD DR EST. ANTHONY DR ST. ANTHONY DR ST. JOHN DR ST. JOHN DR -Not to Scale--Not a Survey-Rev.4/13/2016 EXISTING SURROUNDING USE MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR 66 66 60 609432094410 4 2 2 1 B 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 123 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 1 3 24 5 6 7 8 9 10 SR 590 GROVE DR ST. CROIX DR EL TRINDAD DR EST. ANTHONY DR ST. JOHN DR 1712 1708 1717 1721 1704 1721 1704 1765 1737 282827601700 28311711 1 7 3 0 1705 1736 1716 1734 1714 1713 1748 1700 28361 7 3 4 1748 1751 1733 1747 1764 1718 1728 1724 1728 1740 1705 1746 17012818 1 7 3 8 1741 1736 1725 1758 1720 1740 1730 1740 1729 1734 28341765 1756 1722 1752 1759 28301750 1754 1768 1713 1759 28231720 28241746 1745 28321725 1727 1729 1709 28001731 1708 282628271760 1726 1716 1717 1751 1709 1732 1 7 2 6 1755 1712 27701770 1735 1739 175 1724 176 175 17 4 28221737 1749 1 7 176 -Not to Scale--Not a Survey-Rev.4/13/2016 Single Family Residential Single Family Residential Single Family Residential View looking east at the subject property, 1739 El Trinidad Drive East North of the subject property South of the subject property Across the street, to the west of the subject property ANX2016-04014 Steven J. and Jane L. Peterson 1739 El Trinidad Drive East View looking northerly along El Trinidad Drive East View looking southerly along El Trinidad Drive East Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8906-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.6 SUBJECT/RECOMMENDATION: Adopt Ordinance 8906-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1739 El Trinidad Drive East, Clearwater, Florida 33759, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8906-16 ORDINANCE NO. 8906-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST APPROXIMATELY 570 FEET NORTH OF SR 590, WHOSE POST OFFICE ADDRESS IS 1739 EL TRINIDAD DRIVE EAST, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8904-16. Property Zoning District Lot 9, LESS AND EXCEPT the Easterly 32 feet thereof in Block 1 of VIRGINIA GROVE TERRACE, according to the map or plat thereof as recorded in Plat Book 37, Page 29 of the Public Records of Pinellas County, Florida; Low Medium Density Residential (LMDR) (ANX2016-04014) Ordinance No. 8906-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR 66 66 60 609432094410 4 2 2 1 B 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 123 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 1 3 24 5 6 7 8 9 10 LMDR SR 590 GROVE DR ST. CROIX DR EL TRINDAD DR EST. ANTHONY DR ST. JOHN DR LMDR 1712 1708 1717 1721 1704 1721 1704 1765 1737 282827601700 28311711 1 7 3 0 1705 1736 1716 1734 1714 1713 1748 1700 28361 7 3 4 1748 1751 1747 1764 1718 1728 1724 1728 1740 1705 1746 17012818 1 7 3 8 1741 1736 1725 1758 1720 1740 1730 1740 1729 1734 28341765 1756 1722 1752 1759 28301750 1754 1768 1713 1759 28231720 28241746 1745 28321725 1727 1729 1709 28001731 1708 282628271760 1726 1716 1717 1751 1709 1732 1 7 2 6 1755 1712 27701770 1735 1739 175 1733 1724 176 175 17 4 28221737 1749 1 7 176 -Not to Scale--Not a Survey-Rev.4/13/2016 LOCATION MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR US-19 NSR 590 SUNSET POINT RD SOUTH DR OWEN DR E US-19 FRONTAGE RDST. CROIX DR EVANS DR CR 193 ST. JOHN DR MORNINGSIDE DR WOODRING DR LUCAS DR DIANE DR GROVE DR AUDREY DR THOMAS DR N TERRACE DR CARDINAL DR CATHERINE DR EL TRINDAD DR ESUE DR KUMQUAT DR SARAH DR CARLTON DR SOULE RD E VIRGINIA LN SHADDOCK DR ST. ANTHONY DR N TERRACE DR SPRING LAKE DR HARBOR CIR OWEN DR -Not to Scale--Not a Survey-Rev.4/13/2016 ^ PROJECT SITE AERIAL PHOGOTRAPH Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR SR 590 SR 590 GROVE DR GROVE DR ST. CROIX DR ST. CROIX DR EL TRINDAD DR EEL TRINDAD DR EST. ANTHONY DR ST. ANTHONY DR ST. JOHN DR ST. JOHN DR -Not to Scale--Not a Survey-Rev.4/13/2016 EXISTING SURROUNDING USE MAP Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014 Site: 1739 El Trinidad Drive E Property Size(Acres): ROW (Acres): 0.161 Land Use Zoning PIN: 05-29-16-94320-001-0090 From : RL R-3 Atlas Page: 264B To: RL LMDR 66 66 60 609432094410 4 2 2 1 B 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 123 4 5 6 7 8 9 10 11 12 1318 19 20 21 22 23 24 25 1 3 24 5 6 7 8 9 10 SR 590 GROVE DR ST. CROIX DR EL TRINDAD DR EST. ANTHONY DR ST. JOHN DR 1712 1708 1717 1721 1704 1721 1704 1765 1737 282827601700 28311711 1 7 3 0 1705 1736 1716 1734 1714 1713 1748 1700 28361 7 3 4 1748 1751 1733 1747 1764 1718 1728 1724 1728 1740 1705 1746 17012818 1 7 3 8 1741 1736 1725 1758 1720 1740 1730 1740 1729 1734 28341765 1756 1722 1752 1759 28301750 1754 1768 1713 1759 28231720 28241746 1745 28321725 1727 1729 1709 28001731 1708 282628271760 1726 1716 1717 1751 1709 1732 1 7 2 6 1755 1712 27701770 1735 1739 175 1724 176 175 17 4 28221737 1749 1 7 176 -Not to Scale--Not a Survey-Rev.4/13/2016 Single Family Residential Single Family Residential Single Family Residential View looking east at the subject property, 1739 El Trinidad Drive East North of the subject property South of the subject property Across the street, to the west of the subject property ANX2016-04014 Steven J. and Jane L. Peterson 1739 El Trinidad Drive East View looking northerly along El Trinidad Drive East View looking southerly along El Trinidad Drive East Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8907-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.7 SUBJECT/RECOMMENDATION: Adopt Ordinance 8907-16 on second reading, annexing certain real property whose post office address is 1321 Springdale Street, Clearwater, Florida 33755, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8907-16 ORDINANCE NO. 8907-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF SPRINGDALE STREET APPROXIMATELY 338 FEET EAST OF NORTH BETTY LANE, WHOSE POST OFFICE ADDRESS IS 1321 SPRINGDALE STREET, CLEARWATER, FLORIDA 33755, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real property described herein and depicted on the map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 4, Block D, PINE RIDGE, according to the map or plat thereof, as recorded in Plat Book 28, Page 98, Public Records of Pinellas County, Florida; (ANX2016-04015) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8907-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR 5050 60 60 6083.38 90 71694 B C D E 16 17 1815 14 1 2 3 16 15 14 1 2 3 16 15 14 9 8 7 6 5 4 3 2 1 1 2 3 10 11 12 13 14 15 16 17 18 16 15 14 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 4 10 11 12 13 14 15 16 17 18 27 5 1 12 11 1N BETTY LN OVERLEA ST WOODBINE ST ROLLEN RD SPRINGDALE ST 1407 134113261411 13451409 1349134413041417 130513171308132013411349134413481325131613451325132413401325134013091313130412401321134813401333132013121315 1423 1301 13321341132713081604 1328132413121408 1408 130913201312124113321419 1348131613211315134513331410 1501 13491329130113303001501 1421 1601 1316131713171413 274 278276 13211427 -Not to Scale--Not a Survey-Rev. 4/13/2016 LOCATION MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR N BETTY LN KINGS HWY PALMETTO ST N HIGHLAND AVE WOOD AVE FLAGLER DR OVERLEA ST ROLLEN RD HOLT AVE OTTEN ST MARY L RD SANDY LN TERRACE RD LONG ST BONAIR ST FAIRMONT ST FAIRBURN AVE CLARK ST LEVERN ST LINWOOD DR ADMIRAL WOODSON LN PINEBROOK DR GREENLEA DR CARLOS AVE PINELAND DR N HIBISCUS ST S HIBISCUS ST WESTON DR BARBARA AVE GENTRY ST ROSEMONT DR O V E R B R O O K A V E CLAIRE DR HIBISCUS ST STEVENSONS DR PALM TERRACE DR WOODBINE ST PARKWOOD ST CROWN ST ENGMAN ST SPRINGDALE ST SHERWOOD ST BENTLEY ST SANDY LN PINEBROOK DR SANDY LN WOODBINE ST -Not to Scale--Not a Survey-Rev. 4/13/2016 ^ PROJECT SITE AERIAL PHOTOGRAPH Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR N BETTY LN N BETTY LN OVERLEA ST OVERLEA ST WOODBINE ST WOODBINE ST ROLLEN RD ROLLEN RD SPRINGDALE ST SPRINGDALE ST -Not to Scale--Not a Survey-Rev. 4/13/2016 EXISTING SURROUNDING USES MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR 5050 60 60 6083.38 90 71694 B C D E 16 17 1815 14 1 2 3 16 15 14 1 2 3 16 15 14 9 8 7 6 5 4 3 2 1 1 2 3 10 11 12 13 14 15 16 17 18 16 15 14 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 4 10 11 12 13 14 15 16 17 18 27 5 1 12 11 1N BETTY LN OVERLEA ST WOODBINE ST ROLLEN RD SPRINGDALE ST 1407 134113261411 13451409 1349134413041417 130513171308132013411349134413481325131613451325132413401325134013091313130412401321134813401333132013121315 1423 1301 13321341132713081604 1328132413121408 1408 130913201312124113321419 1348131613211315134513331410 1501 13491329130113303001501 1421 1601 1316131713171413 274 278276 13211427 -Not to Scale--Not a Survey-Rev. 4/13/2016 Church Vacant Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Commercial View looking south at the subject property, 1321 Springdale Street East of the subject property West of the subject property Across the street, to the north of the subject property ANX2016-04015 Sharon L. Edge 1321 Springdale Street View looking easterly along Springdale Street View looking westerly along Springdale Street Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8908-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.8 SUBJECT/RECOMMENDATION: Adopt Ordinance 8908-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1321 Springdale Street, Clearwater Florida 33755, upon annexation into the city of Clearwater as Residential Low (RL). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8908-16 ORDINANCE NO. 8908-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF SPRINGDALE STREET APPROXIMATELY 338 FEET EAST OF NORTH BETTY LANE, WHOSE POST OFFICE ADDRESS IS 1321 SPRINGDALE STREET, CLEARWATER, FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 4, Block D, PINE RIDGE, according to the map or plat thereof, as recorded in Plat Book 28, Page 98, Public Records of Pinellas County, Florida; Residential Low (RL) (ANX2016-04015) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8907-16. Ordinance No. 8908-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USES MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR 5050 60 60 6083.38 90 71694 B C D E 16 17 1815 14 1 2 3 16 15 14 1 2 3 16 15 14 9 8 7 6 5 4 3 2 1 1 2 3 10 11 12 13 14 15 16 17 18 16 15 14 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 4 10 11 12 13 14 15 16 17 18 27 5 1 12 11 1 I RU RU RUCG RU RL RL RU RURL R/OS RU RL RL CG RL P RL CG CG RL RURU WATER WATER WATER N BETTY LN OVERLEA ST WOODBINE ST ROLLEN RD SPRINGDALE ST 1407 13411411 13451409 134913441417 13051317130813201341134913441348132513451325132413401325134013091313130412401321134813401333132013121423 1301 1332134113271308132413121408 1309132012411419 131613211315134513331410 1501 1349132913011330300 1326130415011421 1601 1316131613171315 1604 132813171408 1413 13121332274 278 1348276 13211427 -Not to Scale--Not a Survey-Rev. 4/13/2016 LOCATION MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR N BETTY LN KINGS HWY PALMETTO ST N HIGHLAND AVE WOOD AVE FLAGLER DR OVERLEA ST ROLLEN RD HOLT AVE OTTEN ST MARY L RD SANDY LN TERRACE RD LONG ST BONAIR ST FAIRMONT ST FAIRBURN AVE CLARK ST LEVERN ST LINWOOD DR ADMIRAL WOODSON LN PINEBROOK DR GREENLEA DR CARLOS AVE PINELAND DR N HIBISCUS ST S HIBISCUS ST WESTON DR BARBARA AVE GENTRY ST ROSEMONT DR O V E R B R O O K A V E CLAIRE DR HIBISCUS ST STEVENSONS DR PALM TERRACE DR WOODBINE ST PARKWOOD ST CROWN ST ENGMAN ST SPRINGDALE ST SHERWOOD ST BENTLEY ST SANDY LN PINEBROOK DR SANDY LN WOODBINE ST -Not to Scale--Not a Survey-Rev. 4/13/2016 ^ PROJECT SITE AERIAL PHOTOGRAPH Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR N BETTY LN N BETTY LN OVERLEA ST OVERLEA ST WOODBINE ST WOODBINE ST ROLLEN RD ROLLEN RD SPRINGDALE ST SPRINGDALE ST -Not to Scale--Not a Survey-Rev. 4/13/2016 EXISTING SURROUNDING USES MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR 5050 60 60 6083.38 90 71694 B C D E 16 17 1815 14 1 2 3 16 15 14 1 2 3 16 15 14 9 8 7 6 5 4 3 2 1 1 2 3 10 11 12 13 14 15 16 17 18 16 15 14 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 4 10 11 12 13 14 15 16 17 18 27 5 1 12 11 1N BETTY LN OVERLEA ST WOODBINE ST ROLLEN RD SPRINGDALE ST 1407 134113261411 13451409 1349134413041417 130513171308132013411349134413481325131613451325132413401325134013091313130412401321134813401333132013121315 1423 1301 13321341132713081604 1328132413121408 1408 130913201312124113321419 1348131613211315134513331410 1501 13491329130113303001501 1421 1601 1316131713171413 274 278276 13211427 -Not to Scale--Not a Survey-Rev. 4/13/2016 Church Vacant Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Commercial View looking south at the subject property, 1321 Springdale Street East of the subject property West of the subject property Across the street, to the north of the subject property ANX2016-04015 Sharon L. Edge 1321 Springdale Street View looking easterly along Springdale Street View looking westerly along Springdale Street Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8909-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.9 SUBJECT/RECOMMENDATION: Adopt Ordinance 8909-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1321 Springdale Street, Clearwater Florida 33755, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8909-16 ORDINANCE NO. 8909-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF SPRINGDALE STREET APPROXIMATELY 338 FEET EAST OF NORTH BETTY LANE, WHOSE POST OFFICE ADDRESS IS 1321 SPRINGDALE STREET, CLEARWATER, FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8907-16. Property Zoning District Lot 4, Block D, PINE RIDGE, according to the map or plat thereof, as recorded in Plat Book 28, Page 98, Public Records of Pinellas County, Florida; Low Medium Density Residential (LMDR) (ANX2016-04015) Ordinance No. 8909-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR 5050 60 60 6083.38 90 71694 B C D E 16 17 1815 14 1 2 3 16 15 14 1 2 3 16 15 14 9 8 7 6 5 4 3 2 1 1 2 3 10 11 12 13 14 15 16 17 18 16 15 14 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 4 10 11 12 13 14 15 16 17 18 27 5 1 12 11 1 I LMDR C OS/R P C LMDR N BETTY LN OVERLEA ST WOODBINE ST ROLLEN RD SPRINGDALE ST 1407 134113261411 13451409 1349134413041417 130513171308132013411349134413481325131613451325132413401325134013091313130412401321134813401333132013121315 1423 1301 13321341132713081604 1328132413121408 1408 130913201312124113321419 1348131613211315134513331410 1501 13491329130113303001501 1421 1601 1316131713171413 274 278276 13211427 -Not to Scale--Not a Survey-Rev. 4/13/2016 LOCATION MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR N BETTY LN KINGS HWY PALMETTO ST N HIGHLAND AVE WOOD AVE FLAGLER DR OVERLEA ST ROLLEN RD HOLT AVE OTTEN ST MARY L RD SANDY LN TERRACE RD LONG ST BONAIR ST FAIRMONT ST FAIRBURN AVE CLARK ST LEVERN ST LINWOOD DR ADMIRAL WOODSON LN PINEBROOK DR GREENLEA DR CARLOS AVE PINELAND DR N HIBISCUS ST S HIBISCUS ST WESTON DR BARBARA AVE GENTRY ST ROSEMONT DR O V E R B R O O K A V E CLAIRE DR HIBISCUS ST STEVENSONS DR PALM TERRACE DR WOODBINE ST PARKWOOD ST CROWN ST ENGMAN ST SPRINGDALE ST SHERWOOD ST BENTLEY ST SANDY LN PINEBROOK DR SANDY LN WOODBINE ST -Not to Scale--Not a Survey-Rev. 4/13/2016 ^ PROJECT SITE AERIAL PHOTOGRAPH Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR N BETTY LN N BETTY LN OVERLEA ST OVERLEA ST WOODBINE ST WOODBINE ST ROLLEN RD ROLLEN RD SPRINGDALE ST SPRINGDALE ST -Not to Scale--Not a Survey-Rev. 4/13/2016 EXISTING SURROUNDING USES MAP Owner(s): Sharon L. Edge Case: ANX2016-04015 Site: 1321 Springdale Street Property Size(Acres): ROW (Acres): 0.178 Land Use Zoning PIN: 10-29-15-71964-004-0040 From : RL R-3 Atlas Page: 269B To: RL LMDR 5050 60 60 6083.38 90 71694 B C D E 16 17 1815 14 1 2 3 16 15 14 1 2 3 16 15 14 9 8 7 6 5 4 3 2 1 1 2 3 10 11 12 13 14 15 16 17 18 16 15 14 9 8 7 6 5 4 3 2 1 10 11 12 13 14 15 16 17 18 9 8 7 6 5 4 3 2 1 4 10 11 12 13 14 15 16 17 18 27 5 1 12 11 1N BETTY LN OVERLEA ST WOODBINE ST ROLLEN RD SPRINGDALE ST 1407 134113261411 13451409 1349134413041417 130513171308132013411349134413481325131613451325132413401325134013091313130412401321134813401333132013121315 1423 1301 13321341132713081604 1328132413121408 1408 130913201312124113321419 1348131613211315134513331410 1501 13491329130113303001501 1421 1601 1316131713171413 274 278276 13211427 -Not to Scale--Not a Survey-Rev. 4/13/2016 Church Vacant Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Commercial View looking south at the subject property, 1321 Springdale Street East of the subject property West of the subject property Across the street, to the north of the subject property ANX2016-04015 Sharon L. Edge 1321 Springdale Street View looking easterly along Springdale Street View looking westerly along Springdale Street Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8910-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.10 SUBJECT/RECOMMENDATION: Adopt Ordinance 8910-16 on second reading, annexing certain real property whose post office address is 1300 Fairfield Drive, Clearwater, Florida 33764, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8910-16 ORDINANCE NO. 8910-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTHWEST CORNER OF LAKEVIEW ROAD AND FAIRFIELD DRIVE, WHOSE POST OFFICE ADDRESS IS 1300 FAIRFIELD DRIVE, CLEARWATER, FLORIDA 33764, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 1, Douglas Manor Park, a subdivision according to the plat thereof recorded at Plat Book 53, Page 19, in the Public Records of Pinellas County, Florida. (ANX2016-04016) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8910-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 60 60 60 6060 505060 21 22 23 24 25 26 1 2 3 4 5 621 22 23 24 25 26 1 2 3 4 5 6 1 2 3 4 5 6 7 36 37 38 39 40 41 42 43 44 45 46 47 48 49 7 71 7222/1322/1422/1522/1622/1722/0822/0922/1022/1122/1219201 3 1 6 1 3 2 418671301 1317 1311 1 3 0 01866 1 3 2 3 1 3 0 1 13291878 1 3 3 01330 1306 18821331 1316 1323 1310 1328 1 3 1 918551889 1 3 3 6 1 3 1 6 1300 1 3 2 4 133618751307 1310 1326 132318611304 1311 1 3 1 3 1 3 0 9 1322 18611305 1327 1 3 1 018691301 1316185413171862 1333 1 3 0 918 1 3 3 518130018 1344 62 1 3 2 9 70 1 3 1 0 1 3 11818LAKEVIEW RD HAMLIN DR DOROTHY DR FAIRFIELD DR HI GHFIE LD DR BRENTWOOD DR BROOKSIDE RD G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Location.docx LOCATION MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR DRUID RD S KEENE RD NURSERY RD VIEWTOP DR STANCEL DR S HERCULES AVE FAIRFIELD DR HIGHFIELD DR EASTFIELD DR HUNT LN BUGLE LN BURNICE DR EMBASSY DR WELLINGTON DR WEBER DR HAMLIN DR BRENTWOOD DR VIOLA DR WOODLEY RD MAGNOLIA DR CAMPUS DR DOROTHY DR SANDRA DR WHITACRE DR COLLEGE DR REGENT AVE DOUGLAS DR ACADEMY DR BELL CHEER DR KENDALL DR AMBASSADOR DR WOODRUFF AVE REBECCA DR JEFFORDS ST OXFORD DR ALEMANDA DR CATALINA DR SSEVARD AVE FOX CIR CORONET LN OAK GROVE DR DIPLOMAT DR BARCELONA DR MEADOW LN S UNIVERSITY DR REDCOAT LN IMPERIAL WAY RIPON DR OAK LAKE DR CROYDON DR KENMOORE DR ATTACHE CT REBECCA DR SANDRA DR JEFFORDS ST RIPON DR -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Aerial.docx AERIAL PHOTOGRAPH Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 1818181818LAKEVIEW RD LAKEVIEW RD HAMLIN DR HAMLIN DR DOROTHY DR DOROTHY DR FAIRFIELD DR FAIRFIELD DR HI GHFIE LD DR HI GHFIE LD DR BRENTWOOD DR BRENTWOOD DR BROOKSIDE RD BROOKSIDE RD G R E A T O A K D R G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Existing.docx EXISTING SURROUNDING USES MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 60 60 60 6060 505060 21 22 23 24 25 26 1 2 3 4 5 621 22 23 24 25 26 1 2 3 4 5 6 1 2 3 4 5 6 7 36 37 38 39 40 41 42 43 44 45 46 47 48 49 7 71 7222/1322/1422/1522/1622/1722/0822/0922/1022/1122/1219201 3 1 6 1 3 2 418671301 1317 1311 1 3 0 01866 1 3 2 3 1 3 0 1 13291878 1 3 3 01330 1306 18821331 1316 1323 1310 1328 1 3 1 918551889 1 3 3 6 1 3 1 6 1300 1 3 2 4 133618751307 1310 1326 132318611304 1311 1 3 1 3 1 3 0 9 1322 18611305 1327 1 3 1 018691301 1316185413171862 1333 1 3 0 918 1 3 3 518130018 1344 62 1 3 2 9 70 1 3 1 0 1 3 11818LAKEVIEW RD HAMLIN DR DOROTHY DR FAIRFIELD DR HI GHFIE LD DR BRENTWOOD DR BROOKSIDE RD G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 School Single Family Residential Single Family Residential Single Family Residential Single Family Residential View looking west at the subject property, 1300 Fairfield Drive Across the street, east of the subject property North of the subject property South of the subject property ANX2016-04016 34 Stonewall Lane LLC 1300 Fairfield Drive View looking northerly along Fairfield Drive View looking southerly along Fairfield Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8911-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.11 SUBJECT/RECOMMENDATION: Adopt Ordinance 8911-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1300 Fairfield Drive, Clearwater, Florida 33764, upon annexation into the city of Clearwater as Residential Low (RL). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8911-16 ORDINANCE NO. 8911-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTHWEST CORNER OF LAKEVIEW ROAD AND FAIRFIELD DRIVE, WHOSE POST OFFICE ADDRESS IS 1300 FAIRFIELD DRIVE, CLEARWATER, FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 1, Douglas Manor Park, a subdivision according to the plat thereof recorded at Plat Book 53, Page 19, in the Public Records of Pinellas County, Florida. Residential Low (RL) (ANX2016-04016) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8910-16. Ordinance No. 8911-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 60 60 60 6060 505060 21 22 23 24 25 26 1 2 3 4 5 621 22 23 24 25 26 1 2 3 4 5 6 1 2 3 4 5 6 7 36 37 38 39 40 41 42 43 44 45 46 47 48 49 7 71 7222/1322/1422/1522/1622/1722/0822/0922/1022/1122/1219201818181818I RLRL RL RL RL RL RL LAKEVIEW RD HAMLIN DR DOROTHY DR FAIRFIELD DR HI GHFIE LD DR BRENTWOOD DR BROOKSIDE RD G R E A T O A K D R 1 3 1 6 1 3 2 418671301 1317 1311 13 0 01866 1 3 2 3 13 0 1 13291878 1 3 3 01330 1306 18821316 1323 1310 1328 1 3 1 918551889 1 3 3 6 1 3 1 6 1300 1 3 2 4 133618751307 1326 132318611304 1311 1 3 1 3 1 3 0 9 1322 18611305 1327 1 3 1 018691301 1316185413171862 1 3 0 918 1 3 3 51813001862 1310 1 3 2 9 0 1 3 1 0 1 3 11818-Not to Scale--Not a Survey-Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Location.docx LOCATION MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR DRUID RD S KEENE RD NURSERY RD VIEWTOP DR STANCEL DR S HERCULES AVE FAIRFIELD DR HIGHFIELD DR EASTFIELD DR HUNT LN BUGLE LN BURNICE DR EMBASSY DR WELLINGTON DR WEBER DR HAMLIN DR BRENTWOOD DR VIOLA DR WOODLEY RD MAGNOLIA DR CAMPUS DR DOROTHY DR SANDRA DR WHITACRE DR COLLEGE DR REGENT AVE DOUGLAS DR ACADEMY DR BELL CHEER DR KENDALL DR AMBASSADOR DR WOODRUFF AVE REBECCA DR JEFFORDS ST OXFORD DR ALEMANDA DR CATALINA DR SSEVARD AVE FOX CIR CORONET LN OAK GROVE DR DIPLOMAT DR BARCELONA DR MEADOW LN S UNIVERSITY DR REDCOAT LN IMPERIAL WAY RIPON DR OAK LAKE DR CROYDON DR KENMOORE DR ATTACHE CT REBECCA DR SANDRA DR JEFFORDS ST RIPON DR -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Aerial.docx AERIAL PHOTOGRAPH Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 1818181818LAKEVIEW RD LAKEVIEW RD HAMLIN DR HAMLIN DR DOROTHY DR DOROTHY DR FAIRFIELD DR FAIRFIELD DR HI GHFIE LD DR HI GHFIE LD DR BRENTWOOD DR BRENTWOOD DR BROOKSIDE RD BROOKSIDE RD G R E A T O A K D R G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Existing.docx EXISTING SURROUNDING USES MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 60 60 60 6060 505060 21 22 23 24 25 26 1 2 3 4 5 621 22 23 24 25 26 1 2 3 4 5 6 1 2 3 4 5 6 7 36 37 38 39 40 41 42 43 44 45 46 47 48 49 7 71 7222/1322/1422/1522/1622/1722/0822/0922/1022/1122/1219201 3 1 6 1 3 2 418671301 1317 1311 1 3 0 01866 1 3 2 3 1 3 0 1 13291878 1 3 3 01330 1306 18821331 1316 1323 1310 1328 1 3 1 918551889 1 3 3 6 1 3 1 6 1300 1 3 2 4 133618751307 1310 1326 132318611304 1311 1 3 1 3 1 3 0 9 1322 18611305 1327 1 3 1 018691301 1316185413171862 1333 1 3 0 918 1 3 3 518130018 1344 62 1 3 2 9 70 1 3 1 0 1 3 11818LAKEVIEW RD HAMLIN DR DOROTHY DR FAIRFIELD DR HI GHFIE LD DR BRENTWOOD DR BROOKSIDE RD G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 School Single Family Residential Single Family Residential Single Family Residential Single Family Residential View looking west at the subject property, 1300 Fairfield Drive Across the street, east of the subject property North of the subject property South of the subject property ANX2016-04016 34 Stonewall Lane LLC 1300 Fairfield Drive View looking northerly along Fairfield Drive View looking southerly along Fairfield Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8912-16 Agenda Date: 8/4/2016 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.12 SUBJECT/RECOMMENDATION: Adopt Ordinance 8912-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1300 Fairfield Drive, Clearwater, Florida 33764, upon annexation into the city of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/3/2016 Ordinance No. 8912-16 ORDINANCE NO. 8912-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTHWEST CORNER OF LAKEVIEW ROAD AND FAIRFIELD DRIVE, WHOSE POST OFFICE ADDRESS IS 1300 FAIRFIELD DRIVE, CLEARWATER, FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8910-16. Property Zoning District Lot 1, Douglas Manor Park, a subdivision according to the plat thereof recorded at Plat Book 53, Page 19, in the Public Records of Pinellas County, Florida. Low Medium Density Residential (LMDR) (ANX2016-04016) Ordinance No. 8912-16 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 60 60 60 6060 505060 21 22 23 24 25 26 1 2 3 4 5 621 22 23 24 25 26 1 2 3 4 5 6 1 2 3 4 5 6 7 36 37 38 39 40 41 42 43 44 45 46 47 48 49 7 71 7222/1322/1422/1522/1622/1722/0822/0922/1022/1122/1219201818181818I LDR LMDR LAKEVIEW RD HAMLIN DR DOROTHY DR FAIRFIELD DR HI GHFIE LD DR BRENTWOOD DR BROOKSIDE RD G R E A T O A K D R 1 3 1 6 1 3 2 418671301 1317 1311 13 0 01866 1 3 2 3 13 0 1 13291878 1 3 3 01330 1306 18821331 1316 1323 1310 1328 1 3 1 918551889 1 3 3 6 1 3 1 6 1300 1 3 2 4 133618751307 1310 1326 132318611304 1311 1 3 1 3 1 3 0 9 1322 18611305 1327 1 3 1 018691301 1316185413171862 1333 1 3 0 918 1 3 3 518130018 1344 62 1 3 2 9 0 1 3 1 0 1 3 11818-Not to Scale--Not a Survey-Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Location.docx LOCATION MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR DRUID RD S KEENE RD NURSERY RD VIEWTOP DR STANCEL DR S HERCULES AVE FAIRFIELD DR HIGHFIELD DR EASTFIELD DR HUNT LN BUGLE LN BURNICE DR EMBASSY DR WELLINGTON DR WEBER DR HAMLIN DR BRENTWOOD DR VIOLA DR WOODLEY RD MAGNOLIA DR CAMPUS DR DOROTHY DR SANDRA DR WHITACRE DR COLLEGE DR REGENT AVE DOUGLAS DR ACADEMY DR BELL CHEER DR KENDALL DR AMBASSADOR DR WOODRUFF AVE REBECCA DR JEFFORDS ST OXFORD DR ALEMANDA DR CATALINA DR SSEVARD AVE FOX CIR CORONET LN OAK GROVE DR DIPLOMAT DR BARCELONA DR MEADOW LN S UNIVERSITY DR REDCOAT LN IMPERIAL WAY RIPON DR OAK LAKE DR CROYDON DR KENMOORE DR ATTACHE CT REBECCA DR SANDRA DR JEFFORDS ST RIPON DR -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Aerial.docx AERIAL PHOTOGRAPH Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 1818181818LAKEVIEW RD LAKEVIEW RD HAMLIN DR HAMLIN DR DOROTHY DR DOROTHY DR FAIRFIELD DR FAIRFIELD DR HI GHFIE LD DR HI GHFIE LD DR BRENTWOOD DR BRENTWOOD DR BROOKSIDE RD BROOKSIDE RD G R E A T O A K D R G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016 - 34 Stonewall Lane LLC\Maps\ANX2016-04016 Existing.docx EXISTING SURROUNDING USES MAP Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016 Site: 1300 Fairfield Drive Property Size(Acres): ROW (Acres): 0.238 Land Use Zoning PIN: 24-29-15-22284-000-0010 From : RL R-2 Atlas Page: 308A To: RL LMDR 60 60 60 6060 505060 21 22 23 24 25 26 1 2 3 4 5 621 22 23 24 25 26 1 2 3 4 5 6 1 2 3 4 5 6 7 36 37 38 39 40 41 42 43 44 45 46 47 48 49 7 71 7222/1322/1422/1522/1622/1722/0822/0922/1022/1122/1219201 3 1 6 1 3 2 418671301 1317 1311 1 3 0 01866 1 3 2 3 1 3 0 1 13291878 1 3 3 01330 1306 18821331 1316 1323 1310 1328 1 3 1 918551889 1 3 3 6 1 3 1 6 1300 1 3 2 4 133618751307 1310 1326 132318611304 1311 1 3 1 3 1 3 0 9 1322 18611305 1327 1 3 1 018691301 1316185413171862 1333 1 3 0 918 1 3 3 518130018 1344 62 1 3 2 9 70 1 3 1 0 1 3 11818LAKEVIEW RD HAMLIN DR DOROTHY DR FAIRFIELD DR HI GHFIE LD DR BRENTWOOD DR BROOKSIDE RD G R E A T O A K D R -Not to Scale--Not a Survey-Rev. 4/13/2016 School Single Family Residential Single Family Residential Single Family Residential Single Family Residential View looking west at the subject property, 1300 Fairfield Drive Across the street, east of the subject property North of the subject property South of the subject property ANX2016-04016 34 Stonewall Lane LLC 1300 Fairfield Drive View looking northerly along Fairfield Drive View looking southerly along Fairfield Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8929-16 Agenda Date: 8/4/2016 Status: City Manager ReportVersion: 1 File Type: OrdinanceIn Control: Public Utilities Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Increase domestic water, lawn water, wastewater collection, and reclaimed water rates by 3.75 percent, effective October 1, 2016; increase same by 3.75 percent every October 1st from 2017 through 2020, and pass Ordinance 8929-16 on first reading. SUMMARY: The utility rate increase is needed to provide funding to operate the utility, maintain compliance with debt service coverage requirements, and to support the continuation of capital improvement projects needed to sustain the City's utility infrastructure. Infrastructure improvements are needed for compliance with federal, state and Southwest Florida Water Management District regulations concerning water supply and treatment, the wastewater collection system, the water reclamation facilities, and the reclaimed water system. Burton & Associates has completed a Water and Sewer Revenue Sufficiency Analysis to cover five years of operations. Considerations were to provide adequate revenue to fund utility cost requirements while recognizing the effects of recent minor customer and demand growth, purchased water costs, increasing renewal and replacement requirements. The study covers the period Fiscal Year 2017 through Fiscal Year 2021 and recommends 3.75 percent increases annually for the entire period to be effective October 1, 2016, October 1, 2017, October 1, 2018, October 1, 2019, and October 1, 2020. The increases are applicable to domestic water, lawn water, wastewater collection, and reclaimed water. The last rate change, Ordinance 8266-11, was approved on June 2, 2011 and provided for increasing domestic water, lawn water, wastewater collection and reclaimed water rates by 4.5 percent in Fiscal Years 2012 through 2016. Page 1 City of Clearwater Printed on 8/3/2016 [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 1 ORDINANCE NO. 8929-16 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA RELATING TO THE SCHEDULE FOR DOMESTIC WATER, LAWN WATER, RECLAIMED WATER, AND WASTEWATER COLLECTION UTILITY RATES; AMENDING APPENDIX A, ARTICLE XXIV PUBLIC WORKS – FEES, RATES AND CHARGES; SECTION (3)(a) WATER RATES, SECTION (3)(b) WASTEWATER COLLECTION UTILITY RATES AND (3)(f) RECLAIMED WATER RATES CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXIV, PUBLIC WORKS—FEES, RATES AND CHARGES, Section (3)(a) Water Rates, Clearwater Code of Ordinances is amended as follows: (3) Rates: (a) Water rates. Water rates for all water furnished by the city shall be as follows: 1. Domestic water rates shall be a monthly fee as provided in the table below based on the meter size and volume allowance, with an additional charge per 1,000 gallons of water consumed over the allowance per the table below. Such rates will take effect for bills issued on or after the dates shown in the following table, and shall remain in effect thereafter unless amended: Meter Size October 1, 20116 October 1, 20127 October 1, 20138 October 1, 20149 October 1, 201520 Under 1‐inch: Base service charge with allowance up to 3,000 gallons $16.30 20.16 $17.03 20.91 $17.80 21.69 $18.60 22.50 $19.44 23.34 Plus, from 3,001 to 9,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 9,001 gallons up, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 1‐inch: Base service charge with allowance up 38.04 39.75 41.54 43.41 45.36 [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 2 to 7,000 gallons 47.04 48.79 50.61 52.50 54.46 Plus, from 7,001 to 40,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 40,001 gallons up, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 1½‐inch: Base service charge with allowance up to 100,000 gallons 543.40 672.00 567.85 697.00 593.40 723.00 620.10 750.00 648.00 778.00 Plus, from 100,001 to 140,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 140,001 gallons, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 2‐inch: Base service charge with allowance up to 233,000 gallons 1,266.12 1,565.76 1,323.10 1,624.01 1,382.64 1,684.59 1,444.86 1,747.50 1,509.88 1,812.74 Plus, from 233,001 to 343,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 343,001 gallons, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 3‐inch or 2‐inch in manifold: [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 3 Base service charge with allowance up to 359,000 gallons 1,950.81 2,412.48 2,038.60 2,502.23 2,130.34 2,595.57 2,226.21 2,692.50 2,326.39 2,793.02 Plus, from 359,001 to 474,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 474,001 gallons, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 4‐inch: Base service charge with allowance up to 691,000 gallons 3,754.89 4,643.52 3,923.86 4,816.27 4,100.43 4,995.93 4,284.95 5,182.50 4,477.77 5,375.98 Plus, from 691,001 to 979,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 979,001 gallons, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 6‐inch: Base service charge with allowance up to 1,775,000 gallons 9,645.35 11,928.00 10,079.39 12,371.75 10,532.96 12,833.25 11,006.94 13,312.50 11,502.25 13,809.50 Plus, from 1,775,001 to 2,025,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 2,025,001 gallons, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 4 8‐inch: Base service charge with allowance up to 3,000,000 gallons 16,302.00 20,160.00 17,035.59 20,910.00 17,802.19 21,690.00 18,603.29 22,500.00 19,440.44 23,340.00 Plus, from 3,000,001 to 3,413,000 gallons, per 1,000 gallons 6.60 8.17 6.90 8.47 7.21 8.79 7.53 9.12 7.87 9.46 Plus, from 3,413,001 gallons, per 1,000 gallons 8.33 10.30 8.70 10.69 9.09 11.09 9.50 11.51 9.93 11.94 2. Lawn water meters. Lawn water rates shall be as follows and will take effect for bills issued on or after the dates specified: Lawn meter size: Under 1‐inch: October 1, 20116 October 1, 20127 October 1, 20138 October 1, 2019 October 1, 2015 20 Base service, with no usage allowance $5.81 7.19 $6.07 7.46 $6.34 7.74 $6.63 8.03 $6.93 8.33 Plus, up to 2,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 2,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 1‐inch: Base service charge, with no usage 17.44 18.22 19.04 19.90 20.80 [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 5 allowance 21.58 22.39 23.23 24.10 25.00 Plus, up to 7,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 7,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 1½‐inch: Base service charge, with no usage allowance 87.27 107.97 91.20 112.02 95.30 116.22 99.59 120.58 104.07 125.10 Plus, up to 9,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 9,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 2‐inch: Base service charge, with no usage allowance 244.34 302.32 255.34 313.65 266.83 325.42 278.84 337.62 291.39 350.28 Plus, up to 40,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 40,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 3‐inch or two 2‐inch in manifold: [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 6 Base service charge, with no usage allowance 482.86 597.42 504.59 619.83 527.30 643.07 551.03 667.19 575.83 692.21 Plus, up to 100,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 100,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 4‐inch: Base service charge, with no usage allowance 930.84 1,151.67 972.73 1,194.85 1,016.50 1,239.66 1,062.24 1,286.15 1,110.04 1,334.38 Plus, up to 233,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 233,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 6‐inch: Base service charge, with no usage allowance 2,809.97 3,476.61 2,936.42 3,606.98 3,068.56 3,742.25 3,206.65 3,882.58 3,350.95 4,028.18 Plus, up to 359,000 gallons, per 1,000 gallons 7.07 8.75 7.39 9.07 7.72 9.41 8.07 9.77 8.43 10.13 Plus, from 359,001 gallons, per 1,000 gallons 9.74 12.06 10.18 12.51 10.64 12.98 11.12 13.46 11.62 13.97 [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 7 * * * * * * * * * * Section 2. Appendix A, Article XXIV, PUBLIC WORKS—FEES, RATES AND CHARGES, Section (3)(b) Wastewater Collection Utility Rates, Clearwater Code of Ordinances is amended as follows: (b) Wastewater collection utility rates. 1. There is hereby established a uniform schedule of rates and charges for the availability of use of the wastewater collection system. The wastewater collection utility rate shall be a monthly fee, as provided in the table below, based on the meter size and volume allowance of domestic water, with an additional charge per 1,000 gallons of water consumed over the allowance per the table below. Such rates shall take effect for bills issued on or after the dates as shown in the following table, and shall remain in effect thereafter unless amended: Base Monthly Charge With or Without Consumption Size of Meter October 1, 2011 6 October 1, 2012 7 October 1, 2013 8 October 1, 201 9 October 1, 2015 20 Allowance (gallons) Under 1‐inch 22.44 $27.75 23.46 $28.80 24.51 $29.88 25.62 $31.02 26.76 $32.16 3,000 or less 1‐inch 52.36 64.75 54.74 67.20 57.19 69.72 59.78 72.38 62.44 75.04 7,000 or less 1 ½‐inch 748.00 925.00 782.00 960.00 817.00 996.00 854.00 1,034.00 892.00 1,072.00 100,000 or less 2‐inch 1,742.84 2,155.25 1,822.06 2,236.80 1,903.61 2,320.68 1,989.82 2,409.22 2,078.36 2,497.76 233,000 or less 3‐inch or 2 two 2‐inch manifold 2,685.32 3,320.75 2,807.38 3,446.40 2,933.03 3,575.64 3,065.86 3,712.06 3,202.28 3,848.48 359,000 or less 4‐inch 5,168.68 6,391.75 5,403.62 6,633.60 5,645.47 6,882.36 5,901.14 7,144.94 6,163.72 7,407.52 691,000 or less 6‐inch 13,277.00 16,418.75 13,880.50 17,040.00 14,501.75 17,679.00 15,158.50 18,353.50 15,833.00 19,028.00 1,775,000 or less [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 8 8‐inch 22,440.00 27,750.00 23,460.00 28,800.00 24,510.00 29,880.00 25,620.00 31,020.00 26,760.00 32,160.00 3,000,000 or less Charge per 1,000 gallons of water used over the allowance 7.48 9.25 7.82 9.60 8.17 9.96 8.54 10.34 8.92 10.72 * * * * * * * * * * Section 3. Appendix A, Article XXIV, PUBLIC WORKS—FEES, RATES AND CHARGES, Section (3)(f) Reclaimed Water Rates, Clearwater Code of Ordinances is amended as follows: (f) Reclaimed water rates. There is hereby established a uniform schedule of rates and charges for the use or availability of use of the reclaimed water system. The reclaimed water rate shall be a monthly fee consisting of an availability charge as the basic allowance in the following table, plus a charge per 1,000 gallons of reclaimed water consumed as indicated. Such rates shall take effect for bills issued on or after dates as shown in the following table, and shall remain in effect thereafter unless amended: October 1, 20116 October 1, 20127 October 1, 20138 October 1, 2019 October 1, 201520 Single‐family, duplex or triplex (per domestic water account), commercial/industri al or multi‐family dwelling and open space Availability charge 11.18$13.83 11.68$14.35 12.21$14.89 12.76$15.44 13.33$16.02 Usage—Metered per 1,000 gallons used 0.931.15 0.971.19 1.011.24 1.061.29 1.111.33 Section 4. This ordinance shall take effect immediately upon adoption. [A04‐02051 /187625/1] Ord. No. 8929‐16 Page 9 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Final Report July 21, 2016 City of Clearwater FY 2016 Water & Sewer Revenue Sufficiency Analysis Prepared by: 1000 North Ashley Drive, Suite 513 • Tampa, Florida 33602 • Phone (813) 443-5138 • Fax (813) 443-8289 E-mail: Andrew.Burnham@hawksley.com July 21, 2016 Mr. Jay Ravins Finance Director City of Clearwater 100 S. Myrtle Avenue Clearwater, FL 33756 Re: FY 2016 Water & Sewer Revenue Sufficiency Analysis – Final Report Dear Mr. Ravins: Burton & Associates is pleased to present this Final Report of the FY 2016 Revenue Sufficiency Analysis that we have performed for the City’s Water and Sewer Enterprise Fund. We appreciate the fine assistance provided by you, your staff, and all of the members of City staff who participated in the analysis. If you have any questions, please do not hesitate to call me at (813) 443-5138. Very truly yours, Andrew J. Burnham Senior Vice President FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS TABLE OF CONTENTS i City of Clearwater Final Report TABLE OF CONTENTS SECTION 1. INTRODUCTION ........................................................................................................... 1 1.1 BACKGROUND ........................................................................................................................... 1 1.2 OBJECTIVE ................................................................................................................................. 1 1.3 STUDY PROCEDURES ................................................................................................................. 2 SECTION 2. ANALYSIS ....................................................................................................................... 4 2.1 ASSUMPTIONS ............................................................................................................................ 4 2.2 RESULTS ...................................................................................................................................11 SECTION 3. RATE SURVEY ..............................................................................................................13 3.1 METHODOLOGY ........................................................................................................................13 3.2 RESULTS ...................................................................................................................................13 SECTION 4. CONCLUSIONS & RECOMMENDATIONS .............................................................17 4.1 CONCLUSIONS ...........................................................................................................................17 4.2 RECOMMENDATIONS .................................................................................................................17 APPENDIX ..................................................................................................................................................18 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS INTRODUCTION 1 City of Clearwater Final Report SECTION 1. INTRODUCTION Burton & Associates has conducted a Revenue Sufficiency Analysis (RSA) for the City of Clearwater’s Water & Sewer Enterprise Fund (Utility). The following sections of this report describe in detail the procedures, assumptions, results, and recommendations of the RSA. 1.1 BACKGROUND In recent years, many challenges have affected the financial performance of the Utility. Pinellas County, the City’s wholesale water provider, has continued to increase its wholesale rates. Aging infrastructure continues to drive the need for additional renewal and replacement projects within the Utility’s capital improvement plan. Moreover, a combination of recent economic conditions and continued conservation awareness has caused many of the Utility’s customers to reduce the quantity of water they are using. With these challenges and many others ahead, the City retained Burton & Associates to evaluate the adequacy of the revenue provided by its current rates and the annual rate adjustments proposed in the FY 2015 RSA Study1 to meet its financial requirements over a five-year planning period and ten-year projection period. Additionally, the Utility requested Burton & Associates update a detailed water demand and customer account analysis to continue to understand the trends and magnitude of these reductions and to develop updated customer and demand projections for use in this RSA. 1.2 OBJECTIVE The objective of this RSA was to evaluate the sufficiency of the Utility’s current rates and proposed annual rate adjustments for water and wastewater and to identify a plan of future 1 The 2015 RSA proposed 4.5% rate increase for FY 2016 and 4.0% annual increases for FY 2017 through FY 2025 for water and wastewater. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS INTRODUCTION 2 City of Clearwater Final Report increases that would provide adequate revenue to fund the Utility’s cost requirements over a multi-year projection period while recognizing the effects of recent minor customer and demand growth 2, increasing purchased water costs, and increasing renewal and replacement requirements. 1.3 STUDY PROCEDURES During the conduct of this RSA, we evaluated the Utility’s financial management plan by examining the impact of key parameters (such as a small increase in customers and demand, price elasticity, increasing reclaimed water usage, increasing purchased water costs, additional renewal and replacement and operating expenses, etc.) upon important financial indicators by use of graphical representations projected on a large viewing screen from our computer rate models. In this way, we evaluated the adequacy of the Utility’s current plan of annual rate increases to provide sufficient revenues to fund the Utility’s cost requirements for FY 2017 and identified a plan of equal annual future increases over the remainder of the projection period (FY 2017 thru FY 2026) that would meet the financial requirements, goals, and objectives of the Utility. In order to initiate the RSA, we obtained the Utility’s historical and budgeted financial information regarding the operation of the Water and Sewer Enterprise Fund. We obtained the Utility’s multi-year capital improvement program (CIP) and the Utility’s current debt obligations and the covenants, or promises made to bond holders or other lenders, relative to net income coverage requirements, reserves, etc. We also counseled with City staff regarding other assumptions and policies that would affect the Water and Sewer Enterprise Fund, such as required levels of reserves, interest earnings rates, escalation rates for operating costs, increases to wholesale water costs, etc. 2 Since the Great Recession the Utility experienced significant account and consumption declines and in recent years that downward trend has started to slowly reverse. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS INTRODUCTION 3 City of Clearwater Final Report All of this information was entered into our Financial Analysis and Management System (FAMS) interactive model. The FAMS model produces a multi-year projection of the sufficiency of the Utility’s revenues to meet all of its current and projected financial requirements and determines the level of rate revenue increases necessary in each year to provide sufficient revenues to fund all of the Utility’s requirements. FAMS also utilizes all available and unrestricted funds in each year of the projection period to pay for capital projects, in accordance with the cash application rules in the model as defined with City staff. This produces a detailed summary of the funding sources to be used for each project in the CIP. To the extent that current revenues and unrestricted reserves are not adequate to fund all capital projects in any year of the projection period, the FAMS model identifies a borrowing requirement to fund those projects or portions thereof that are determined to be eligible for borrowing. In this way, the FAMS model is used to develop a borrowing program that includes the required borrowing amount by year and the resultant annual debt service obligations of the Utility for each year in the projection period. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 4 City of Clearwater Final Report SECTION 2. ANALYSIS This section presents the results of the analysis and the financial management plan developed during the conduct of this RSA. The first sub-section presents a description of the base data, assumptions, and policies of the RSA. The second sub-section provides the results of the RSA, while the Appendix includes detailed financial analysis schedules supporting the financial management plan identified herein. 2.1 ASSUMPTIONS During the conduct of the RSA, we communicated with City staff regarding various data and assumptions used in the development of the financial management plan presented herein. The base data, assumptions, and policies included in the RSA are as follows: Beginning Fund Balances – The Utility’s Comparative Balance Sheet and Restricted Asset Statement for September 30, 2015 provided the historical financial information used to establish the beginning FY 2016 balances for each of the various funds. It is important to note that funds reserved or encumbered for specific capital projects were included in the beginning fund balances available for capital projects in FY 2016 and the associated capital project costs were included in the CIP. Base Revenues – The revenues utilized in the RSA reflect a combination of estimated and budgeted FY 2016 amounts. The estimated FY 2016 results are based on FY 2015 actual amounts, adjusted for assumed customer and usage changes as well as the adopted 4.5% rate increase for FY 2016. Revenues consist of water, wastewater, irrigation and reclaimed water rate revenues and all other categories of revenue. Table 2 below presents a comparison of the projected rate revenues from the FY 2015 RSA and the actual and estimated information utilized in the current RSA. As can be seen, the FY 2016 revenue estimate from this RSA is approximately $401,000, or 0.56%, higher than the projected amount from the FY 2015 RSA. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 5 City of Clearwater Final Report Table 2. Actual/Estimated Revenues vs. FY 2015 RSA Projections FY 2015 FY 2016 Actual/Estimated Rate Revenue* $68,655,644 72,249,062 FY 2015 RSA Projected Revenue* $68,736,150 71,848,267 Difference $80,506 $400,795 *Rate Revenue includes Water, Irrigation, Reclaimed Water, and Sewer Revenue. For each year after FY 2016, rate revenues in this RSA are adjusted based upon assumed rate increases, customer growth, and changes in demand. All other non-rate revenues were based upon the FY 2016 Approved Budget and FY 2017 Preliminary Budget. Customer Growth – As stated previously, we performed an analysis of the Utility’s historical account and demand data. Relative to accounts or customers, we specifically reviewed changes in the number of active accounts by month during the past 10 years. Based upon this review, we developed annual forecasts of active accounts for each service type that recognize a gradual return to historical number of active accounts over the next ten years. Schedule 2 of the Appendix includes detailed projections of active accounts for water, irrigation, sewer, and reclaimed water service. Forecast of Billed Demands – The analysis of historical billed demands was based upon a review of the Utility’s monthly billing consumption by service and customer class for the past 10 fiscal years. The results of this analysis concluded that in recent years a minor increase in accounts has caused a stabilization and/or minor increase in demand. Despite overall increase in demand, the trend of declining average usage per account continues (see Table 3). The Utility has experienced a reduction of approximately 11.6% in total billed potable water demand since 2008; or approximately 1.40% per year. However, as economic conditions are slowly improving, we anticipate and estimate that average use per single- family residential account per month will increase slightly from the FY 2015 level of 3,931 gallons to 3,953 gallons in FY 2016. Across all customer classes, we anticipate a slight increase (0.26%) in total billed potable water demand in FY 2016 as compared to FY 2015. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 6 City of Clearwater Final Report Table 3. Changes in Billed Potable Water Demand from FY 2010 to FY 2016 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 (est.) Total Annual Demand (In Thousand Gallons)* 3,370,436 3,402,819 3,359,115 3,379,731 3,342,953 3,362,701 3,371,372 Percentage Change -3.51% 0.96% -1.28% 0.61% -1.09% 0.59% 0.26% Average Monthly Single-Family Demand/Account 4,292 4,278 4,132 4,080 3,997 3,931 3,953 Percentage Change -0.32% -3.41% -1.27% -2.03% -0.02% 0.01% *Includes Single-Family, Multi-Family, Commercial, Government, and Industrial Demands. We incorporated the multi-year billed demand projections into the RSA for each service (which include both the effects of changes in use per account and the annual changes in accounts described previously). Schedule 2 of the Appendix includes detailed projections of billed demand by service. Reclaimed Water Use Revenue Impacts – As reclaimed water is made available to more customers and reclaimed water usage increases, there will be a reduction in the Utility’s potable irrigation customers and demands as well as a corresponding reduction in the amount of wholesale water that has to be purchased. As such, there will also be a reduction in lawn irrigation revenues as they are replaced by lower revenues from reclaimed water customers. The net effect of these reclaimed water impacts causes projected rate increases to be larger. The customer and demand projections for lawn irrigation and reclaimed water service on Schedule 2 include the impact of the continued expansion of the reclaimed water system. Price Elasticity – This adjustment is incorporated into the FAMS model to reflect that as rates increase, discretionary water usage will likely decline. Therefore, in order to generate sufficient revenue, projected rate increases will have to be adjusted to reflect a smaller usage base to which they will be applied, thus causing the projected rate increases to be larger. The price elasticity adjustment reduces all usage revenues by the product of the annual rate increase and the annual assumed elasticity coefficient. In each year of the projection period the price elasticity coefficient is 0.30, meaning for every 10% increase in rates, there is a resulting 3% reduction in consumption. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 7 City of Clearwater Final Report Interest Earnings – The projection of interest earnings on invested funds (including funds dedicated for CIP projects) was calculated in each year based upon a computation of average fund balances in each year of the analysis and assumed annual interest rates of 1.50% in FY 2016, 1.75% in FY 2017, 2.00% in FY 2018, and 2.5% in FY 2019 and each year thereafter for the remainder of the projection period. Base Operating Expenditures – To offset the impacts of the observed revenue reductions which resulted from decreases in customers and demands during the recent economic recession, City staff undertook several cost containment/cutting initiatives. As economic conditions revert to better levels, operating expenditures are anticipated to track growth. Table 4 presents a comparison of the projected operating expenditures (excluding purchased water costs) from the FY 2015 RSA and the estimated/projected information utilized in the current RSA. As can be seen, the Utility’s estimated operating expenditures for FY 2016 and FY 2017 are slightly higher (2.98% and 1.40%, respectively) than the projections of the FY 2015 RSA. Table 4. Estimated/Budgeted Expenditures vs. FY 2015 RSA Projections FY 2016 FY 2017 Currently Estimated/Budgeted Expenditures* $40,386,936 41,635,749 FY 2015 RSA Projected Expenditures* $39,218,359 41,063,393 Difference $1,168,577 $572,356 *Expenditures exclude purchased water costs, debt service, PILOT, lease-purchase expenses, and renewal & replacement transfer. The FY 2016 revenue requirements in this RSA are based principally upon the FY 2016 Approved Budget, which reflect all operations and maintenance (O&M) expenses, other miscellaneous expenses, debt service requirements, and inter-fund transfers (including PILOT and Renewal & Replacement (R&R) Transfers). Future O&M expense adjustments, not included in the FY 2016 Approved Budget, were provided by City staff. Renewal & Replacement Transfers – The R&R Transfers include annual contributions from the Wastewater Collection, WPC Plant Operations and Water Distribution departments and an Additional R&R Transfer. The FY 2016 transfer amounts were FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 8 City of Clearwater Final Report provided in the FY 2016 Budget, and beginning in FY 2017, are calculated based upon 5% of prior year’s total operating revenue, distributed to each department based upon the ratio of budgeted FY 2016 transfers by department to the total transfer amount. Based upon discussions with City staff, the RSA includes an Additional R&R Transfer in order to comply with updated rating agency criteria for funding capital projects with cash rather than additional borrowing. The Additional R&R Transfer is assumed to begin in FY 2016 in the amount of $1,000,000 and is assumed to increase by $1,000,000 in each year of the projection period such that by FY 2025, the Additional R&R Transfer will be $10,000,000 and will stay at $10,000,000 in FY 2026. O&M Cost Additions – In addition to the base budgeted amounts of O&M expenses, incremental operating costs have been included in the RSA, mainly relating to future additional water supply and treatment expenses associated with planned facility expansions. The complete list of all future additional/incremental O&M costs that were included in the RSA is presented on Schedule 7 of the Appendix. Cost Escalation – Annual cost escalators for the various types of O&M expenses were provided by City staff and applied in each year of the projection period beginning in FY 2017. A summary of the specific cost escalation factors are presented on Schedule 1 of the Appendix. Payment in Lieu of Taxes – The annual calculation of the payment in lieu of taxes transfer is based upon FY 2016 Approved budget and upon 5.5% of the prior year’s total operating revenues in FY 2017 and each year thereafter of the projection period. Total Demand and Purchased Water Expenses – The total forecasted demand that is purchased by the City is based upon the billed demand projections described previously and is assumed to be approximately 3.50 million gallons per day (MGD) in FY 2016. This volume takes into account several projects still included in the CIP that seek to reduce the City’s reliance on Pinellas County’s Water Supply. As such, purchased water demands throughout the projection period are reduced to approximately 1.5 MGD in FY 2019, per City plans to significantly reduce the amount of water purchased from Pinellas County. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 9 City of Clearwater Final Report It is the goal of the City to provide as much of the City’s average daily flow demand locally, but maintain reliance upon the County and Regional System for maintenance, peaking demands, and emergency supply. The annual amount of water purchased is multiplied against the projected wholesale water rate of Pinellas County in order to determine the purchased water expense each year that is incorporated into the RSA. Increases in Pinellas County Water Rates – Per the current plan of adjustments as adopted by the Pinellas County Board of County Commissioners, it is assumed that Pinellas County wholesale water rates charged to the City will increase by 1.75% in FY 2017 and each year thereafter, consistent with Pinellas County’s most recent rate study3 available at the time the RSA was being conducted. Minimum Working Capital – The plan assumes that the Utility will maintain a minimum Working Capital Reserve fund balance in an amount equal to six months of O&M and purchased water expenses from FY 2017 thru FY 2026. Utilities typically establish a target reserve balance for working capital, or unrestricted, reserves in order to provide the ability to withstand cash-flow fluctuations. There can be a significant length of time between when a system provides a service and when a customer may pay for that service. In addition to timing, the volume of cash flow for utilities can be substantially affected by weather and seasonal demand patterns. Absent a detailed multi- year historical study of monthly cash flows and an analysis of the aging of accounts receivable, there are various industry guidelines and practices available to determine an appropriate target reserve. However, per a recent analysis conducted by the Rates and Charges Committee of the American Water Works Association (AWWA), a prudent level of minimum unrestricted reserves is an amount equal to at least 2 months of operating and maintenance expenses. This is also consistent with our industry experience, in which water and sewer utilities 3 FY 2015 Utility Rate Study, Final Report dated July 30, 2015. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 10 City of Clearwater Final Report generally target minimum reserves in the range of 2 to 6 months of operating and maintenance expenses. Capital Projects Funding – The CIP was provided by City staff through FY 2022. Beginning in FY 2023, unspecified future capital projects were projected based upon the average annual CIP spending for the preceding five years. It is important to note that beginning in FY 2018, a 3.0% annual compounding cost escalation factor has been applied to each capital project to account for inflation in the future cost of construction. In total, the cost of the CIP (including cost inflation) from FY 2016 – FY 2026 equals approximately $349 million. A detailed list of the specific projects and costs by year are presented on Schedule 4 of the Appendix of this Report. Borrowing Assumptions – To the extent new debt would be required in any year of the projection period to fund a portion of the CIP, the FAMS model calculates debt service with the following terms: Senior-Lien Debt Service Payment Schedule – All future revenue bond issues, as calculated by FAMS, are assumed to be issued in the middle of the fiscal year. As a result, only an interest payment is made in the year in which each bond is issued. All subsequent years reflect full annual principal and interest payments. Interim Financing – The analysis assumes the use of interim financing in FY 2017, FY Table 5. Borrowing Assumptions Senior-Lien Debt: Term 30 Years Interest Rate 5.50 % Interim Financing: Term 1 Year Interest Rate 1.50% - 2.50% Short-Term Debt: Term 5 Years Interest Rate 1.50% - 2.50% It is assumed that any interim borrowings would be refinanced the following year and included in a senior-lien revenue bond or bank loan. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 11 City of Clearwater Final Report 2019, FY 2021, FY 2023 and FY 2025; while it assumes senior-lien borrowing, or revenue bonds, are issued in FY 2018 and every even year thereafter. All interim financing issues are assumed at the beginning of the fiscal year and are refinanced in the subsequent year as part of the senior-lien borrowing. Until refinanced as part of the subsequent bond issue, the only carrying costs for the interim financing are interest-only payments. Short-Term Borrowing – The analysis assumes the use of short-term borrowing to calculate the debt service for lease/payments provided by staff as part of the Capital Improvement Plan. Debt Service Coverage – There are two debt service coverage tests in the Utility’s outstanding bond covenants as follows: • Rate Covenant – Net income must be at least 1.15 times annual debt service • Parity Test – Net income must be at least 1.20 times maximum annual debt service (only in years when revenue bonds are issued). It is important to note that these coverage requirements are minimum requirements. To the extent that a utility is unable to meet these requirements, it could be found in technical default and would potentially have its credit rating downgraded, which would affect the interest rates and terms of future financing initiatives. As a policy decision, utilities often measure revenue sufficiency and set rates based upon a higher coverage level so as to ensure compliance with these covenants in the event future projections of revenue and expenses do not occur as predicted. As such, the RSA reflects a target debt service coverage ratio of 1.50, which is considered Midrange for utility systems per recently published guidance from the municipal ratings agency Fitch Ratings (July 2013). 2.2 RESULTS The steady reduction in billed water demand (despite the minor reversal in this trend in FY 2015) has had a measurable impact on the revenues of the Utility. However, the revenue impacts from demand reductions have largely been offset by 1) the avoidance of purchased FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS ANALYSIS 12 City of Clearwater Final Report water expenses due to demand reductions and increases of City production capacity, and 2) operating cost containment initiatives undertaken by City staff. Using our financial forecasting model, we determined that an annual increase of 3.75% to water, wastewater, and reclaimed water rates through FY 2021 would provide adequate revenue to meet the Utility’s operating and capital cost, debt service coverage, and reserve requirements during that time period. In fact, the RSA shows that 3.75% annual rate increases through FY 2026 should provide adequate revenue to meet the projected requirements of the Utility during each remaining year of the projection period. Table 6 Recommended Financial Management Plan FY 2017 - 26 Water* 3.75% Reclaimed Water 3.75% Wastewater 3.75% *Rate increases applicable to Potable and Irrigation rates. 2.2.1 Financial Results of Operations and Sources and Uses of Funds The Appendix presents Schedules 1 through 13 that support the financial management plan identified in this Report. The schedules presented in the Appendix reflect a projection period that extends through FY 2026. While the immediate five-year period is most important, our analysis extends beyond this time period so that any significant cost or revenue shortfalls just outside of the first five year planning period may be identified and potentially addressed in the current RSA to avoid future financial harm and adverse rate impacts to customers. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS RATE SURVEY 13 City of Clearwater Final Report SECTION 3. RATE SURVEY As part of the RSA, we prepared two residential rate surveys that compare the current monthly bill for the Utility’s typical residential user to that of neighboring communities. The rate surveys were performed in order to provide an understanding of the current market range of typical residential utility costs and how the Utility fits within that range. 3.1 METHODOLOGY The rate surveys were conducted during the spring of calendar year 2016 and the rates presented in the survey were in effect at the time the survey was created (i.e. FY 2016 rates). The monthly bill calculations reflect typical single-family residential usage of 3,000 gallons per month (50% of the City’s residential bills are issued at or below this level and it represents the most commonly billed usage amount) and 4,000 gallons per month (the statistical average usage). The rates used in the surveys were based upon information available on each utility’s website, provided by its billing department, and/or published in rate ordinances as available on Municode.com. The utilities surveyed were: Clearwater, Dunedin, Gulfport, Hillsborough County, New Port Richey, Oldsmar, Pasco County, Pinellas County, Port Richey, Safety Harbor, St. Petersburg, Tampa, Tarpon Springs, and Zephyrhills. 3.2 RESULTS Assuming 3,000 gallons of water use, the Utility charges a monthly water and sewer bill that is slightly less than the median combined bill of the utilities surveyed. Table 7 demonstrates that the City’s FY 2016 monthly water and sewer bill ($46.20) is $1.26 less than the median bill ($47.46). FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS RATE SURVEY 14 City of Clearwater Final Report Table 7. Monthly Residential Water & Sewer (Using 3,000 gallons) The information presented in the table above is shown graphically below. Assuming 4,000 gallons per month of water use, the Utility charges a monthly water and sewer bill that is slightly higher than the median combined bill of the utilities surveyed. Table 8 demonstrates that the City’s FY 2016 monthly water and sewer bill ($62.99) is $4.91 higher than the median bill ($58.08). Water & Sewer System Water Sewer Total Tarpon Springs $28.36 $27.36 $55.72 Hillsborough County $21.31 $28.78 $50.08 St. Petersburg $22.95 $26.76 $49.71 Pinellas County $21.04 $27.78 $48.82 Oldsmar $23.19 $25.59 $48.78 Pasco County $15.93 $32.64 $48.57 Safety Harbor $19.62 $27.84 $47.46 Gulfport $20.76 $25.81 $46.57 Clearwater $19.44 $26.76 $46.20 Port Richey $18.45 $27.74 $46.18 New Port Richey $17.50 $24.70 $42.20 Dunedin $18.06 $23.07 $41.13 Zephyrhills $9.74 $28.40 $38.14 Tampa $8.37 $18.90 $27.27 Median (excluding Clearwater)$47.46 Mean (excluding Clearwater)$45.43 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS RATE SURVEY 15 City of Clearwater Final Report Table 8. Monthly Residential Water & Sewer (Using 4,000 gallons) The information presented in the table above is shown graphically below. 3.2.1 Future Considerations It is important to note that this survey is a “snapshot in time” for FY 2016. With the multitude of financial and water demand pressures each utility is currently facing, many of the monthly bills shown in this survey are certain to change in FY 2017 and beyond. Water & Sewer System Water Sewer Total Gulfport $28.59 $34.87 $63.46 Tarpon Springs $31.78 $31.37 $63.15 Clearwater $27.31 $35.68 $62.99 Oldsmar $28.66 $32.01 $60.67 Pinellas County $25.90 $32.62 $58.52 St. Petersburg $26.93 $31.53 $58.46 Hillsborough County $24.93 $33.16 $58.08 Pasco County $18.63 $37.74 $56.37 Safety Harbor $21.65 $33.01 $54.66 Port Richey $21.48 $33.12 $54.59 Dunedin $21.90 $28.58 $50.48 New Port Richey $20.19 $29.01 $49.20 Zephyrhills $11.58 $32.88 $44.46 Tampa $11.28 $25.20 $36.48 Median (excluding Clearwater)$56.37 Mean (excluding Clearwater)$54.51 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS RATE SURVEY 16 City of Clearwater Final Report Several cities currently have approved multi-year or automatic annual rate adjustment plans in place for FY 2017 and subsequent years, including Zephyr Hills, Hillsborough County, Tarpon Springs, Pinellas County, Port Richey, Dunedin, and New Port Richey to name a few. Similarly, other utilities are currently conducting or intend to conduct rate studies that will likely result in rate adjustments for FY 2017 and future years as well. Therefore, while we will continue to perform such surveys as part of future revenue sufficiency analyses to reflect the most current and updated rate information for neighboring communities, we do not expect that the City will vary significantly from the median bill of the utilities surveyed in the future. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS CONCLUSIONS & RECOMMENDATIONS 17 City of Clearwater Final Report SECTION 4. CONCLUSIONS & RECOMMENDATIONS This section presents our conclusions and recommendations of the RSA. 4.1 CONCLUSIONS • Based upon the assumptions and supporting data described in Section 2.1, a plan of 3.75% water, wastewater, irrigation and reclaimed water rate increases in FY 2017 through FY 2021 should generate sufficient revenue to fund the Utility’s system requirements in those years, including annual operating requirements and CIP expenditures, existing and new debt service, and adequate working capital reserves. • Moreover, annual rate increases of 3.75% for the remainder of the projection period (i.e. FY 2022 – FY 2026) should generate sufficient revenue to meet the Utility’s cost requirements during that time period, while meeting the financial performance goals and objectives of the Utility. 4.2 RECOMMENDATIONS Based upon the analysis presented herein and the conclusions presented in the prior subsection, we recommend the following: • The City should approve a 5-year plan of annual 3.75% rate increases through FY 2021. In doing so, the City affirms to rating agencies financial stability and willingness to set rates that will ensure sufficient revenues to cover future costs. • We strongly recommend that the City continue to review the financial performance of the Utility on an annual basis and evaluate the adequacy of its revenues and current plan of rate increases. Doing so will allow for the recognition of updated revenue and expense information and changes in economic conditions so that any necessary adjustments can be made to planned rate increases in order to allow the Utility to meet its requirements during the projection period and minimize rate impacts to customers from future events occurring differently than currently projected. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS APPENDIX 18 City of Clearwater Final Report Appendix Supporting Schedules for the Revenue Sufficiency Analysis FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 1 – Assumptions APPENDIX 19 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Cost Escalation Factors: Inflationary Cost Escalator (1)N/A 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% Internal Service Charges N/A 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 540100 540200 540300 540400 540500 540600 540700 540800 540900 541000 541100 541200 541400 541500 541600 541700 541800 542000 542700 542800 542900 547900 Salaries & Overtime N/A 2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Health Insurance N/A 9.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00% EMP Pension Plan (% of Salaries)N/A 18.00%18.00%18.00%18.00%18.00%18.00%18.00%18.00%18.00%18.00% Additional OPEB Accrual N/A 0.48%14.40%5.33%16.44%3.46%17.94%3.17%6.17%9.44%8.04% PILOT (% of Current Year Operating Revenue)N/A 5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50% Elec-Util Charges N/A 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% Pinellas County Rate Increase N/A 1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75% Average Annual Cost Escalation N/A 1.15%2.86%0.75%5.41%3.59%2.25%2.11%2.04%1.99%1.99% Impact Fees: Water 480$ 480$ 480$ 480$ 480$ 480$ 480$ 480$ 480$ 480$ 480$ Sewer 900$ 900$ 900$ 900$ 900$ 900$ 900$ 900$ 900$ 900$ 900$ Average Annual Interest Earnings Rate: Revenue Fund 1.50%1.75%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Renewal & Replacement Fund 1.50%1.75%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Bond Funds (New Issues)1.50%1.75%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Other Assumptions: Price Elasticity 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 Working Capital Reserve Target (Months of O&M):3.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 Projected Annual Budget Execution: O&M Spending (1)100%100%100%100%100%100%100%100%100%100%100% Capital Spending 100%100%100%100%100%100%100%100%100%100%100% Debt Assumptions: Debt Service Reserve Fund 1 Years of Debt Service Capitalized Interest to Bond Sinking Fund 0 times total Debt Service Total Costs of Issuance 2% of Par Term of Issuance 30 Years Annual Interest Rate 5.5% Rate Covenant:1.5 x Debt Service Parity Test:1.2 x Debt Service Debt Service Structure:Level Debt Service (1) Applies to all O&M line-items, unless otherwise presented in this Schedule. Internal Service Charge Codes FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 2 – Growth and Demand Projections APPENDIX 20 City of Clearwater Final Report FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 (Actual)(Estimated)(Projected)(Projected)(Projected)(Projected)(Projected)(Projected)(Projected)(Projected)(Projected)(Projected) 1 Annual Water Growth: (1) 2 Accounts 33,109 33,209 33,259 33,309 33,359 33,409 33,459 33,509 33,559 33,609 33,659 33,709 3 Projected Growth in Accounts 100 50 50 50 50 50 50 50 50 50 50 4 Percentage Growth in Accounts 0.30%0.15%0.15%0.15%0.15%0.15%0.15%0.15%0.15%0.15%0.15% 5 Consumption (Tgal per Yr)3,362,701 3,371,372 3,374,961 3,378,545 3,382,124 3,385,699 3,389,269 3,392,835 3,396,396 3,399,953 3,403,506 3,407,054 6 Projected Change in Consumption 8,671 3,588 3,584 3,579 3,575 3,570 3,566 3,561 3,557 3,552 3,548 7 Percentage Change in Consumption 0.26%0.11%0.11%0.11%0.11%0.11%0.11%0.10%0.10%0.10%0.10% 8 Annual Irrigation Growth: (1) 9 Accounts 2,054 2,036 2,014 1,992 1,971 1,949 1,928 1,906 1,884 1,863 1,841 1,820 10 Projected Growth in Accounts (18)(22)(22)(22)(22)(22)(22)(22)(22)(22)(22) 11 Percentage Growth in Accounts -0.89%-1.06%-1.07%-1.08%-1.10%-1.11%-1.12%-1.13%-1.15%-1.16%-1.17% 12 Consumption (Tgal per Yr)194,585 194,809 194,714 194,622 194,534 194,449 194,368 194,290 194,216 194,146 194,080 190,800 13 Projected Change in Consumption 224 (95)(92)(88)(85)(81)(78)(74)(70)(66)(3,280) 14 Percentage Change in Consumption 0.12%-0.05%-0.05%-0.05%-0.04%-0.04%-0.04%-0.04%-0.04%-0.03%-1.69% 15 Annual Reclaimed Water Growth: (1) 16 Flat Rate Accounts 1,675 1,575 1,475 1,375 1,275 1,175 1,075 975 875 775 675 575 17 Projected Growth in Accounts (100)(100)(100)(100)(100)(100)(100)(100)(100)(100)(100) 18 Percentage Growth in Accounts -5.97%-6.35%-6.78%-7.27%-7.84%-8.51%-9.30%-10.26%-11.43%-12.90%-14.81% 19 Metered Accounts 5,475 5,625 5,775 5,925 6,075 6,225 6,375 6,525 6,675 6,825 6,975 7,125 20 Projected Growth in Accounts 150 150 150 150 150 150 150 150 150 150 150 21 Percentage Growth in Accounts 2.74%2.67%2.60%2.53%2.47%2.41%2.35%2.30%2.25%2.20%2.15% 22 Consumption (Tgal per Yr)1,600,051 1,645,683 1,691,510 1,737,531 1,783,744 1,830,147 1,876,740 1,923,519 1,970,485 2,017,635 2,064,967 2,112,481 23 Projected Change in Consumption 45,632 45,827 46,021 46,213 46,403 46,592 46,780 46,965 47,150 47,333 47,514 24 Percentage Change in Consumption 2.85%2.78%2.72%2.66%2.60%2.55%2.49%2.44%2.39%2.35%2.30% 25 Annual Sewer Growth: (1) 26 Accounts 33,585 33,613 33,627 33,640 33,654 33,668 33,682 33,696 33,710 33,724 33,737 33,751 27 Projected Growth in Accounts 28 14 14 14 14 14 14 14 14 14 14 28 Percentage Growth in Accounts 0.08%0.04%0.04%0.04%0.04%0.04%0.04%0.04%0.04%0.04%0.04% 29 Consumption (Tgal per Yr)3,368,248 3,369,535 3,369,433 3,369,330 3,369,226 3,369,120 3,369,013 3,368,905 3,368,795 3,368,685 3,368,573 3,367,078 30 Projected Change in Consumption 1,288 (102)(103)(105)(106)(107)(108)(109)(111)(112)(1,495) 31 Percentage Change in Consumption 0.04%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%-0.04% 32 Purchased Water Projections: 33 Total Billed Demand (MGD)9.75 9.77 9.78 9.79 9.80 9.81 9.82 9.83 9.84 9.85 9.86 9.86 34 Adj. for Lost & Unaccounted for Water (2)11.58 11.43 11.44 11.45 11.46 11.48 11.49 11.50 11.51 11.52 11.53 11.53 35 City-Based Production 6.48 8.50 8.50 8.50 10.55 10.55 10.55 10.55 10.55 10.55 10.55 10.55 36 Pinellas County Purchased Water (MGD)5.09 3.50 2.94 2.95 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 37 Pinellas County Rate (per Tgal)$3.86 $3.92 $3.99 $4.06 $4.13 $4.21 $4.28 $4.35 $4.43 $4.51 $4.59 $4.67 38 Current Rate Adjustment Forecast N/A 1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75%1.75% 39 Forecast Purchased Water Expense N/A 5,011,904$ 4,287,346 4,378,969 2,262,711 2,302,309 2,342,599 2,383,595 2,425,308 2,467,751 2,510,936 2,554,878 (1) Per Service Count & Demand Analysis. (2) Adj. for Lost & Unaccounted is estimated to be 17% for the projection period based on a 5-year average of prior year actual calculated for adjustments. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 3 – Beginning Balances APPENDIX 21 City of Clearwater Final Report Fund Number 421 376 327 243, 246, 247, 263, 270, 279, 280, 286 GROUPING OF FUNDS IN MODEL Revenue Fund Water Impact Fees Sewer Impact Fees Capital Projects Fund Renewal & Replacement Restricted Reserves CURRENT UNRESTRICTED ASSETS Cash and Cash Equivalents 37,929,997 - 1,756,629 - 12,299,492 21,356,501 Interest Receivable 235,006 - - - 60,594 45,085 Accounts Receivable, net of allowance for uncollectibles - - - - - - Billed 3,829,926 - - - - - Unbilled Charges Estimated 2,686,600 - - - - - Less: Allowances for Uncollectible Accounts (110,759) - - - - - Due from other funds - - - - - - Due From Other Governmental Entities - - - - - - Due From Developers - - - - - - Inventories at Cost 784,060 - - - - - Prepaid Expenses and Other Assets 4,404 - - - - - TOTAL ASSETS 45,359,234 - 1,756,629 - 12,360,086 21,401,586 Less: Accounts and Contract Payable (4,718,227) - - - (412,337) - Less: Accrued Payroll (257,437) - - - - - Less: Accrued Interest Payable (13,865) - - - - (2,469,522) Less: Due to Other Funds - - - - - - Less: Due to Other Governmental Entities - - - - - - Less: Due to Other Funds (Deficit and Pooled Cash)- - - - - - Less: Deposits (3,191,015) - - - - - Less: Deferred Revenues - - - - - - Current Portion of Long-Term Liabilities - - - - - - Less: Compensated Absences (399,613) - - - - - Less: Revenue Bonds (1,062,500) - - - - (5,312,500) Less: Capital Lease Purchase Payable (57,484) - - - - - CALCULATED FUND BALANCE (ASSETS - LIABILITIES)35,659,093 - 1,756,629 - 11,947,749 13,619,564 Plus/(Less): Inventories at Cost (784,060) - - - - - Plus/(Less):- - - - - - Plus/(Less):- - - - - - NET FUND BALANCE 34,875,033 - 1,756,629 - 11,947,749 13,619,564 FUND BALANCES As of 9/30/2015 Water Impact Fees -$ Sewer Impact Fees 1,756,629$ Capital Projects Fund -$ Renewal & Replacement 11,947,749$ Revenue Fund 34,875,033$ Restricted Reserves 13,619,564$ Total Consolidated Fund Balance 62,198,975$ FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 4 – Capital Improvement Program APPENDIX 22 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 1 WATER PROJECTS 2 Publ Util Admin Bldg R&R - 231,000 200,000 70,000 - 25,000 - - - - - 3 Publ Util Admin Bldg R&R 167,396 - - - - - - - - - - 4 System R&R-Maint - 1,890,000 1,760,000 985,000 2,365,000 1,270,000 560,000 - - - - 5 System R&R-Maint 440,086 - - - - - - - - - - 6 Water Supp-Trtmnt - 3,565,000 1,750,000 2,250,000 1,500,000 - 175,000 - - - - 7 Water Supp-Trtmnt 320,490 - - - - - - - - - - 8 Syst R&R-Capitlzd - 2,220,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 - - - - 9 Syst R&R-Capitlzd 342,845 - - - - - - - - - - 10 Line Reloc-Capitlzd - 1,440,000 485,000 1,275,000 400,000 2,350,000 400,000 - - - - 11 Line Reloc-Capitlzd 1,411,302 - - - - - - - - - - 12 Mtr/Back Flow Prev Dev Change 335,244 50,000 50,000 50,000 50,000 50,000 50,000 - - - - 13 System Expnsn 24,000 - - - - - - - - - - 14 System Expnsn 89,508 100,000 100,000 100,000 100,000 100,000 100,000 - - - - 15 Water Svc Lines 40,853 - - - - - - - - - - 16 RO Plant Expsn R1 868,799 135,000 750,000 - - - - - - - - 17 Water Quality Monitoring Devices - - - - 600,000 - - - - - - 18 Rvrs Osmosis @ Resv 2 166,380 - - - - - - - - - - 19 Rebate- Well, Lake Pond, Irig Abatemnt 720 - 20,000 - 20,000 - - - - - - 20 Groundwater Replenishment Facility 3,058,837 - 5,104,000 9,236,000 - - - - - - - 21 Automated Meter Reading - - - - - 100,000 - - - - - 22 Arsenic Treatment RO 3 - 2,050,000 - 8,150,000 - - - - - - - 23 Arsenic Treatment RO 3 62,090 - - - - - - - - - - 24 Future Water Expansion Projects - - - - - - - 250,000 80,000 60,000 40,000 25 Future Water Non-Expansion Projects - - - - - - - 10,480,000 8,206,200 3,273,000 1,956,000 26 TOTAL WATER PROJECTS 7,328,550 11,681,000 11,619,000 23,516,000 6,435,000 5,295,000 2,685,000 10,730,000 8,286,200 3,333,000 1,996,000 27 SEWER PROJECTS 28 Public Works Complex - 325,000 3,100,000 400,000 4,000,000 - 112,240 - - - - 29 Citywide Connect - 300,000 100,000 100,000 50,000 50,000 - - - - - 30 WWTP Screw Pump Replacement - 100,000 750,000 - - - - - - - - 31 WWTP Screw Pump Replacement 66 - - - - - - - - - - 32 WWTP UV Disinfection Sys - 700,000 3,000,000 - - - - - - - - 33 Bio Solids Trtmnt 148,841 940,550 2,250,000 3,073,220 - - - - - - - 34 Odor Control 200,000 300,000 1,150,000 - - - - - - - - 35 WWTP Generator Replacements 40,491 - 1,055,560 - - - - - - - - 36 Sanitary Swr Extnsn 876,209 - - - - - - - - - - 37 Sanitary Swr Extnsn 3,166,800 4,299,000 2,369,000 2,611,000 3,128,000 100,000 - - - - - 38 Sanitary Swr Extnsn 97,566 - - - - - - - - - - 39 Sanitary Swr Extnsn - - - - - - 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 40 Sanitary Util Reloc - 1,684,640 395,000 360,000 360,000 360,000 360,000 - - - - 41 Sanitary Util Reloc 1,677,939 - - - - - - - - - - 42 Laboratory Upgrd - 230,000 150,000 20,000 - - - - - - - 43 Laboratory Upgrd 172,525 - - - - - - - - - - 44 Facilities Upgrd & Impr 1,350,582 9,797,230 4,575,000 2,165,000 3,300,000 500,000 2,975,000 - - - - FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 4 – Capital Improvement Program APPENDIX 23 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 45 Facilities Upgrd & Impr 415,628 - - - - - - - - - - 46 WPC R&R 1,328,570 8,316,500 4,149,500 3,174,500 2,926,000 1,699,000 1,400,000 - - - - 47 WPC R&R 1,264,153 - - - - - - - - - - 48 Sanitary Swr R&R 3,772,653 13,968,500 9,825,000 6,189,500 4,014,000 3,385,000 3,385,000 - - - - 49 Sanitary Swr R&R 924,260 - - - - - - - - - - 50 Pump Stn Rplcmnt 770,799 1,357,000 1,240,500 2,062,500 1,430,000 2,442,500 4,470,000 - - - - 51 Wet NNC Rule Compliance - - 1,407,410 - - - - - - - - 52 Future Sewer Non-Expansion Projects - - - - - - - 1,641,600 1,167,800 645,600 20,000 53 Future Sewer Expansion Projects - - - - - - - 17,582,286 10,952,692 7,443,748 4,227,748 54 TOTAL SEWER PROJECTS 16,207,082 42,318,420 35,516,970 20,155,720 19,208,000 8,536,500 16,702,240 23,223,886 16,120,492 12,089,348 8,247,748 55 RECLAIMED PROJECTS 56 Recl Wtr Dist Syst-Grants 1,322,286 1,250,000 600,000 1,250,000 250,000 1,250,000 750,000 - - - - 57 TOTAL RECLAIMED PROJECTS 1,322,286 1,250,000 600,000 1,250,000 250,000 1,250,000 750,000 - - - - 58 Total CIP Budget (in FY 2016 dollars)24,857,918 55,249,420 47,735,970 44,921,720 25,893,000 15,081,500 20,137,240 33,953,886 24,406,692 15,422,348 10,243,748 59 Cumulative Projected Cost Escalation 0.0%0.0%3.0%6.1%9.3%12.6%15.9%19.4%23.0%26.7%30.5% 60 Total CIP Budget (in Future dollars)24,857,918 55,249,420 49,168,049 47,657,453 28,293,980 16,974,361 23,344,580 40,542,716 30,017,153 19,536,569 13,365,768 61 Annual CIP Execution Percentage 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0% 62 Projected Annual CIP Spending (in Future dollars)24,857,918 55,249,420 49,168,049 47,661,945 28,301,049 16,981,769 23,339,061 40,540,940 30,020,231 19,540,115 13,368,091 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 5 – Projection of Cash Inflows APPENDIX 24 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 1 Rate Revenue Growth Assumptions: 2 Growth in Water Accounts 0.30%0.15%0.15%0.15%0.15%0.15%0.15%0.15%0.15%0.15%0.15% 3 Growth in Water Usage 0.26%0.11%0.11%0.11%0.11%0.11%0.11%0.10%0.10%0.10%0.10% 4 Growth in Lawn Irrigation Accounts -0.89%-1.06%-1.07%-1.08%-1.10%-1.11%-1.12%-1.13%-1.15%-1.16%-1.17% 5 Growth in Lawn Irrigation Usage 0.12%-0.05%-0.05%-0.05%-0.04%-0.04%-0.04%-0.04%-0.04%-0.03%-1.69% 6 Growth in Reclaimed Water Accounts 2.74%2.67%2.60%2.53%2.47%2.41%2.35%2.30%2.25%2.20%2.15% 7 Growth in Reclaimed Water Usage 2.85%2.78%2.72%2.66%2.60%2.55%2.49%2.44%2.39%2.35%2.30% 8 Growth in Sewer Accounts 0.08%0.04%0.04%0.04%0.04%0.04%0.04%0.04%0.04%0.04%0.04% 9 Growth in Sewer Usage 0.04%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%-0.04% 10 Annual Rate Revenue Adjustments: 11 Water Rate Increase N/A 3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75% 12 Lawn Irrigation Rate Increase N/A 3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75% 13 Reclaimed Water Rate Increase N/A 3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75% 14 Sewer Rate Increase N/A 3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75% 15 Water & Sewer Rate Revenue: 16 Water Rate Revenue 17 Service Availability Charges 17,697,856$ 18,389,172 19,107,448 19,853,735 20,629,123 21,434,747 22,271,783 23,141,453 24,045,030 24,983,832 25,959,230 18 Usage Charges 12,311,395$ 12,642,817 12,983,129 13,332,569 13,691,381 14,059,814 14,438,128 14,826,584 15,225,456 15,635,020 16,055,563 19 Lawn Irrigation Rate Revenue 20 Service Availability Charges 449,450$ 466,305 483,791 501,933 520,756 540,284 560,545 581,565 603,374 626,000 649,475 21 Usage Charges 2,192,557$ 2,274,778 2,360,082 2,448,585 2,540,407 2,635,672 2,734,510 2,837,054 2,943,444 3,053,823 3,168,341 22 Reclaimed Water Rate Revenue 23 Service Availability Charges 1,168,988$ 1,221,248 1,275,783 1,332,690 1,392,072 1,454,034 1,518,684 1,586,139 1,656,518 1,729,944 1,806,548 24 Usage Charges 1,826,708$ 1,926,071 2,029,573 2,137,368 2,249,611 2,366,465 2,488,096 2,614,678 2,746,391 2,883,418 3,025,951 25 Sewer Rate Revenue 26 Service Availability Charges 23,966,291$ 24,875,270 25,818,719 26,797,945 27,814,307 28,869,211 29,964,118 31,100,547 32,280,070 33,504,323 34,775,001 27 Usage Charges 12,635,816$ 12,961,783 13,296,154 13,639,146 13,990,980 14,351,886 14,722,095 15,101,849 15,491,392 15,890,978 16,294,178 28 Total Water & Sewer Rate Revenue 72,249,062$ 74,757,442 77,354,679 80,043,972 82,828,637 85,712,112 88,697,959 91,789,870 94,991,674 98,307,338 101,734,287 29 Other Operating Revenue: 30 Water Taps 80,733$ 80,733 80,733 80,733 80,733 80,733 80,733 80,733 80,733 80,733 80,733 31 Sewer Taps 173,325$ 31,150 31,150 31,150 31,150 31,150 31,150 31,150 31,150 31,150 31,150 32 Water Service Charges 200,000$ 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 33 Material & Water Service 45,000$ 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 34 Fire Line Detect Instilln 44,865$ 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 35 Other Water Revenue 80,490$ 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 36 Wpc Fee Safety Harbor 1,100,000$ 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 37 Other Sewer Revenue 13,000$ 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 38 Grease Ord Revenue 55,000$ 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 39 Industrial Pretreatment Rv 20,000$ 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 40 Lab Testing Fees 27,567$ - - - - - - - - - - 41 Late Payment Fee 262,524$ 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 42 Pretreatment Permit Violat 4,750$ - - - - - - - - - - 43 Rents-Commercial Property 18,000$ 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 44 Ins Proceeds-Other 10,604$ - - - - - - - - - - 45 Sale Of Scrap 11,183$ 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 46 Cap Labor-Water 81,963$ 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 180,000 47 Workers Comp Reimburse 5,000$ 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 48 Storm Water Utility Fund 4,300$ 4,300 4,300 4,300 4,300 4,300 4,300 4,300 4,300 4,300 4,300 49 Total Other Operating Revenue 2,238,304$ 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 5 – Projection of Cash Inflows APPENDIX 25 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 50 Other Non-Operating Revenue: 51 Interest Earned on Unrestricted Funds 526,747$ 494,925 465,788 592,655 610,972 638,325 656,882 671,187 685,095 698,879 712,779 52 Interest Earned on Restricted Funds 204,293$ 238,342 323,500 468,260 518,354 568,448 582,708 596,969 635,946 674,923 688,314 53 Less: Interim Financing Payments -$ (249,274) - (452,753) - (62,077) - (322,636) - (105,252) - 54 Total Non-Operating Revenue 731,040$ 483,994 789,288 608,162 1,129,326 1,144,696 1,239,590 945,520 1,321,041 1,268,549 1,401,093 55 Impact Fee Revenue: 56 Water Impact Fees 48,000$ 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 57 Sewer Impact Fees 24,922$ 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 58 Total Impact Fee Revenue 72,922$ 36,461 36,461 36,461 36,461 36,461 36,461 36,461 36,461 36,461 36,461 59 Total Revenue 75,291,329$ 77,411,080 80,313,611 82,821,778 86,127,607 89,026,452 92,107,193 94,905,034 98,482,359 101,745,531 105,305,024 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 26 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 1 1345 Admin Department 2 Personal Services 3 Full Time Salaries & Wages 477,250$ 486,795 496,531 506,462 516,591 526,923 537,461 548,210 559,174 570,358 581,765 4 Overtime 5,320$ 5,426 5,535 5,646 5,759 5,874 5,991 6,111 6,233 6,358 6,485 5 Life Ins $2500 Empl & Pens 70$ 71 73 74 76 77 79 80 82 84 85 6 1% Life Insurance-Employee 450$ 459 468 478 487 497 507 517 527 538 549 7 Samp Life Insurance 1,790$ 1,826 1,862 1,900 1,938 1,976 2,016 2,056 2,097 2,139 2,182 8 Major Medical Ins-Emp 61,040$ 62,261 63,506 64,776 66,072 67,393 68,741 70,116 71,518 72,948 74,407 9 Social Security-Employee 19,090$ 19,472 19,861 20,258 20,664 21,077 21,498 21,928 22,367 22,814 23,271 10 Emp Pension Plan 45,310$ 87,623 89,376 91,163 92,986 94,846 96,743 98,678 100,651 102,664 104,718 11 Workers Compensation 5,460$ 5,569 5,681 5,794 5,910 6,028 6,149 6,272 6,397 6,525 6,656 12 Disability Insurance 950$ 969 988 1,008 1,028 1,049 1,070 1,091 1,113 1,135 1,158 13 Total Personal Services 616,730$ 670,472 683,881 697,559 711,510 725,740 740,255 755,060 770,161 785,564 801,276 14 O&M Expenses 15 Professional Services 86,000$ 87,720 89,474 91,264 93,089 94,951 96,850 98,787 100,763 102,778 104,834 16 Other Contractual Serv 410$ 418 427 435 444 453 462 471 480 490 500 17 Postage 70$ 71 73 74 76 77 79 80 82 84 85 18 Interfd Other Serv Chgs 62,050$ 63,291 64,557 65,848 67,165 68,508 69,878 71,276 72,701 74,155 75,639 19 Interfd Admin Service Chg 95,530$ 97,441 99,389 101,377 103,405 105,473 107,582 109,734 111,929 114,167 116,451 20 Advertising 400$ 408 416 424 433 442 450 459 469 478 488 21 Other Promotion Activity 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 22 Printing & Binding 200$ 204 208 212 216 221 225 230 234 239 244 23 Equipt Rental 600$ 612 624 637 649 662 676 689 703 717 731 24 Other Equip Svc & Repair 6,870$ 7,007 7,148 7,290 7,436 7,585 7,737 7,891 8,049 8,210 8,374 25 Insurance 50$ 51 52 53 54 55 56 57 59 60 61 26 Ofc Equip Svc & Repair 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 27 R & R Structural Facil 1,120$ 1,142 1,165 1,189 1,212 1,237 1,261 1,287 1,312 1,339 1,365 28 Uniforms-Employee 7,400$ 7,548 7,699 7,853 8,010 8,170 8,334 8,500 8,670 8,844 9,021 29 Travel Expense-Emp 700$ 714 728 743 758 773 788 804 820 837 853 30 Mileage Reimbursement 200$ 204 208 212 216 221 225 230 234 239 244 31 Meals-Employee 150$ 153 156 159 162 166 169 172 176 179 183 32 Office Supplies 3,000$ 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 33 Operating Supplies & Matls 20,000$ 20,400 20,808 21,224 21,649 22,082 22,523 22,974 23,433 23,902 24,380 34 Medical Supplies 100$ 102 104 106 108 110 113 115 117 120 122 35 Memberships/Subs/Lic Emp 34,800$ 35,496 36,206 36,930 37,669 38,422 39,190 39,974 40,774 41,589 42,421 36 Officl Recognition-Emp 70$ 71 73 74 76 77 79 80 82 84 85 37 Training & Ref Employee 7,000$ 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 38 Telephone Service Variable 1,200$ 1,224 1,248 1,273 1,299 1,325 1,351 1,378 1,406 1,434 1,463 39 Radio Svc-Fixed 670$ 683 697 711 725 740 755 770 785 801 817 40 Telephone Svc Fixed 660$ 673 687 700 714 729 743 758 773 789 805 41 Postal Service 400$ 408 416 424 433 442 450 459 469 478 488 42 Risk Mgmt Service 1,840$ 1,877 1,914 1,953 1,992 2,032 2,072 2,114 2,156 2,199 2,243 43 Info Technology Charge 36,500$ 37,230 37,975 38,734 39,509 40,299 41,105 41,927 42,766 43,621 44,493 44 Employee Benefits-Fixed 1,480$ 1,510 1,540 1,571 1,602 1,634 1,667 1,700 1,734 1,769 1,804 45 Total O&M Expenses 371,470$ 378,899 386,477 394,207 402,091 410,133 418,336 426,702 435,236 443,941 452,820 46 TOTAL 1345 ADMIN DEPARTMENT 988,200$ 1,049,371 1,070,358 1,091,765 1,113,601 1,135,873 1,158,590 1,181,762 1,205,397 1,229,505 1,254,095 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 27 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 47 1346 WW Collection 48 Personal Services 49 Full Time Salaries & Wages 1,000,860$ 1,020,877 1,041,295 1,062,121 1,083,363 1,105,030 1,127,131 1,149,674 1,172,667 1,196,120 1,220,043 50 Overtime 40,420$ 41,228 42,053 42,894 43,752 44,627 45,519 46,430 47,358 48,306 49,272 51 Major Medical Ins-Emp 239,700$ 244,494 249,384 254,372 259,459 264,648 269,941 275,340 280,847 286,464 292,193 52 Social Security-Employee 14,380$ 14,668 14,961 15,260 15,565 15,877 16,194 16,518 16,848 17,185 17,529 53 Emp Pension Plan 174,820$ 183,758 187,433 191,182 195,005 198,905 202,884 206,941 211,080 215,302 219,608 54 Workers Compensation 38,770$ 39,545 40,336 41,143 41,966 42,805 43,661 44,535 45,425 46,334 47,260 55 CWA Life Insurance 4,570$ 4,661 4,755 4,850 4,947 5,046 5,147 5,249 5,354 5,462 5,571 56 Total Personal Services 1,513,520$ 1,549,232 1,580,217 1,611,821 1,644,057 1,676,938 1,710,477 1,744,687 1,779,580 1,815,172 1,851,476 57 O&M Expenses 58 Professional Services 40,000$ 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 59 Other Contractual Serv 14,500$ 14,790 15,086 15,388 15,695 16,009 16,329 16,656 16,989 17,329 17,675 60 Telephone-Util Chgs 6,500$ 6,630 6,763 6,898 7,036 7,177 7,320 7,466 7,616 7,768 7,923 61 Gas,Water & Sanitation Utl 10,000$ 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 62 Postage 200$ 204 208 212 216 221 225 230 234 239 244 63 Interfd Svc Chg-Other Fund 27,980$ 28,540 29,110 29,693 30,286 30,892 31,510 32,140 32,783 33,439 34,107 64 Interfd Other Serv Chgs 279,180$ 284,764 290,459 296,268 302,193 308,237 314,402 320,690 327,104 333,646 340,319 65 Interfd Admin Service Chg 327,530$ 334,081 340,762 347,577 354,529 361,620 368,852 376,229 383,754 391,429 399,257 66 Advertising 100$ 102 104 106 108 110 113 115 117 120 122 67 Other Promotion Activity 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 68 Printing & Binding 1,200$ 1,224 1,248 1,273 1,299 1,325 1,351 1,378 1,406 1,434 1,463 69 Dump Fee 1,600$ 1,632 1,665 1,698 1,732 1,767 1,802 1,838 1,875 1,912 1,950 70 Equipt Rental 4,000$ 4,080 4,162 4,245 4,330 4,416 4,505 4,595 4,687 4,780 4,876 71 Insurance 271,670$ 277,103 282,645 288,298 294,064 299,946 305,945 312,063 318,305 324,671 331,164 72 Other Equip Svc & Repair 10,500$ 10,710 10,924 11,143 11,366 11,593 11,825 12,061 12,302 12,548 12,799 73 Uniforms-Employee 8,160$ 8,323 8,490 8,659 8,833 9,009 9,189 9,373 9,561 9,752 9,947 74 Travel Expense-Emp 3,500$ 3,570 3,641 3,714 3,789 3,864 3,942 4,020 4,101 4,183 4,266 75 Mileage Reimbursement 250$ 255 260 265 271 276 282 287 293 299 305 76 Meals-Employee 150$ 153 156 159 162 166 169 172 176 179 183 77 Other Services Or Charges 400$ 408 416 424 433 442 450 459 469 478 488 78 Office Supplies 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 79 Operating Supplies & Matls 125,000$ 127,500 130,050 132,651 135,304 138,010 140,770 143,586 146,457 149,387 152,374 80 Medical Supplies 150$ 153 156 159 162 166 169 172 176 179 183 81 $750-5000 Mach & Equip 5,200$ 5,304 5,410 5,518 5,629 5,741 5,856 5,973 6,093 6,214 6,339 82 Memberships/Subs/Lic Emp 1,530$ 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 1,865 83 Officl Recognition-Emp 240$ 245 250 255 260 265 270 276 281 287 293 84 Training & Ref Employee 16,930$ 17,269 17,614 17,966 18,326 18,692 19,066 19,447 19,836 20,233 20,638 85 Garage Services 573,060$ 584,521 596,212 608,136 620,299 632,705 645,359 658,266 671,431 684,860 698,557 86 Telephone Service Variable 2,900$ 2,958 3,017 3,078 3,139 3,202 3,266 3,331 3,398 3,466 3,535 87 Radio Svc-Fixed 11,820$ 12,056 12,298 12,543 12,794 13,050 13,311 13,577 13,849 14,126 14,409 88 Telephone Svc Fixed 2,220$ 2,264 2,310 2,356 2,403 2,451 2,500 2,550 2,601 2,653 2,706 89 Postal Service 50$ 51 52 53 54 55 56 57 59 60 61 90 Risk Mgmt Service 6,320$ 6,446 6,575 6,707 6,841 6,978 7,117 7,260 7,405 7,553 7,704 91 Info Technology Charge 84,960$ 86,659 88,392 90,160 91,963 93,803 95,679 97,592 99,544 101,535 103,566 92 Garage Variable 8,500$ 8,670 8,843 9,020 9,201 9,385 9,572 9,764 9,959 10,158 10,361 93 Administrative Charge 575,430$ 586,939 598,677 610,651 622,864 635,321 648,028 660,988 674,208 687,692 701,446 94 Employee Benefits-Fixed 5,070$ 5,171 5,275 5,380 5,488 5,598 5,710 5,824 5,940 6,059 6,180 95 Total O&M Expenses 2,429,800$ 2,478,396 2,527,964 2,578,523 2,630,094 2,682,696 2,736,349 2,791,076 2,846,898 2,903,836 2,961,913 96 Capital Outlay 97 >$5,000 Machinery & Equip 17,800$ 18,156 18,519 18,890 19,267 19,653 20,046 20,447 20,856 21,273 21,698 98 Total Capital Outlay 17,800$ 18,156 18,519 18,890 19,267 19,653 20,046 20,447 20,856 21,273 21,698 99 TOTAL 1346 WW COLLECTION 3,961,120$ 4,045,784 4,126,700 4,209,234 4,293,418 4,379,287 4,466,872 4,556,210 4,647,334 4,740,281 4,835,086 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 28 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 100 1347 WW Main 101 Personal Services 102 Full Time Salaries & Wages 1,266,080$ 1,291,402 1,317,230 1,343,574 1,370,446 1,397,855 1,425,812 1,454,328 1,483,415 1,513,083 1,543,344 103 Overtime 84,890$ 86,588 88,320 90,086 91,888 93,725 95,600 97,512 99,462 101,451 103,480 104 Life Ins $2500 Empl & Pens 10$ 10 10 11 11 11 11 11 12 12 12 105 Samp Life Insurance 250$ 255 260 265 271 276 282 287 293 299 305 106 Major Medical Ins-Emp 288,650$ 294,423 300,311 306,318 312,444 318,693 325,067 331,568 338,199 344,963 351,863 107 Social Security-Employee 21,160$ 21,583 22,015 22,455 22,904 23,362 23,830 24,306 24,792 25,288 25,794 108 Emp Pension Plan 221,380$ 232,452 237,101 241,843 246,680 251,614 256,646 261,779 267,015 272,355 277,802 109 CWA Life Insurance 5,290$ 5,396 5,504 5,614 5,726 5,841 5,957 6,077 6,198 6,322 6,448 110 Total Personal Services 1,887,710$ 1,932,109 1,970,751 2,010,166 2,050,369 2,091,377 2,133,204 2,175,868 2,219,386 2,263,774 2,309,049 111 O&M Expenses 112 Professional Services 193,000$ 196,860 200,797 204,813 208,909 213,088 217,349 221,696 226,130 230,653 235,266 113 Other Contractual Serv 12,300$ 12,546 12,797 13,053 13,314 13,580 13,852 14,129 14,411 14,700 14,994 114 Elec-Util Charges 250,000$ 255,000 260,100 265,302 270,608 276,020 281,541 287,171 292,915 298,773 304,749 115 Gas,Water & Sanitation Utl 12,700$ 12,954 13,213 13,477 13,747 14,022 14,302 14,588 14,880 15,178 15,481 116 Postage 600$ 612 624 637 649 662 676 689 703 717 731 117 Interfd Svc Chg-Other Fund 2,240$ 2,285 2,330 2,377 2,425 2,473 2,523 2,573 2,625 2,677 2,731 118 Interfd Other Serv Chgs 257,110$ 262,252 267,497 272,847 278,304 283,870 289,548 295,339 301,245 307,270 313,416 119 Interfd Admin Service Chg 395,760$ 403,675 411,749 419,984 428,383 436,951 445,690 454,604 463,696 472,970 482,429 120 Advertising 100$ 102 104 106 108 110 113 115 117 120 122 121 Printing & Binding 100$ 102 104 106 108 110 113 115 117 120 122 122 Taxes 30$ 31 31 32 32 33 34 34 35 36 37 123 Equipt Rental 5,000$ 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 124 Uniform Rental -$ - - - - - - - - - - 125 Insurance 47,560$ 48,511 49,481 50,471 51,480 52,510 53,560 54,631 55,724 56,839 57,975 126 Other Equip Svc & Repair 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 127 Uniforms-Employee 9,860$ 10,057 10,258 10,464 10,673 10,886 11,104 11,326 11,553 11,784 12,019 128 Travel Expense-Emp 5,000$ 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 129 Mileage Reimbursement 400$ 408 416 424 433 442 450 459 469 478 488 130 Meals-Employee 400$ 408 416 424 433 442 450 459 469 478 488 131 Other Services Or Charges 600$ 612 624 637 649 662 676 689 703 717 731 132 Office Supplies 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 133 Operating Supplies & Matls 170,000$ 173,400 176,868 180,405 184,013 187,694 191,448 195,277 199,182 203,166 207,229 134 Lab Chem Supplies 18,000$ 18,360 18,727 19,102 19,484 19,873 20,271 20,676 21,090 21,512 21,942 135 Medical Supplies 100$ 102 104 106 108 110 113 115 117 120 122 136 $750-5000 Mach & Equip 9,100$ 9,282 9,468 9,657 9,850 10,047 10,248 10,453 10,662 10,875 11,093 137 Memberships/Subs/Lic Emp 2,100$ 2,142 2,185 2,229 2,273 2,319 2,365 2,412 2,460 2,510 2,560 138 Officl Recognition-Emp 290$ 296 302 308 314 320 327 333 340 347 354 139 Training & Ref Employee 25,160$ 25,663 26,176 26,700 27,234 27,779 28,334 28,901 29,479 30,069 30,670 140 Garage Services 197,490$ 201,440 205,469 209,578 213,770 218,045 222,406 226,854 231,391 236,019 240,739 141 Telephone Service Variable 4,950$ 5,049 5,150 5,253 5,358 5,465 5,575 5,686 5,800 5,916 6,034 142 Radio Svc-Fixed 17,060$ 17,401 17,749 18,104 18,466 18,836 19,212 19,597 19,989 20,388 20,796 143 Risk Mgmt Service 7,110$ 7,252 7,397 7,545 7,696 7,850 8,007 8,167 8,330 8,497 8,667 144 Info Technology Charge 89,750$ 91,545 93,376 95,243 97,148 99,091 101,073 103,095 105,156 107,260 109,405 145 Bldg & Maint Dept Svc Fx 6,770$ 6,905 7,044 7,184 7,328 7,475 7,624 7,777 7,932 8,091 8,253 146 Garage Variable 32,500$ 33,150 33,813 34,489 35,179 35,883 36,600 37,332 38,079 38,841 39,617 147 Bldg & Maint-Variable 500$ 510 520 531 541 552 563 574 586 598 609 148 Employee Benefits-Fixed 5,710$ 5,824 5,941 6,059 6,181 6,304 6,430 6,559 6,690 6,824 6,960 149 Total O&M Expenses 1,783,350$ 1,819,017 1,855,397 1,892,505 1,930,355 1,968,963 2,008,342 2,048,509 2,089,479 2,131,268 2,173,894 150 Capital Outlay 151 >$5,000 Machinery & Equip 13,500$ 13,770 14,045 14,326 14,613 14,905 15,203 15,507 15,817 16,134 16,456 152 Total Capital Outlay 13,500$ 13,770 14,045 14,326 14,613 14,905 15,203 15,507 15,817 16,134 16,456 153 TOTAL 1347 WW MAIN 3,684,560$ 3,764,896 3,840,194 3,916,998 3,995,338 4,075,244 4,156,749 4,239,884 4,324,682 4,411,176 4,499,399 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 29 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 154 1351 WPC Plant Ops 155 Personal Services 156 Full Time Salaries & Wages 2,021,040$ 2,061,461 2,102,690 2,144,744 2,187,639 2,231,391 2,276,019 2,321,540 2,367,970 2,415,330 2,463,636 157 Overtime 277,690$ 283,244 288,909 294,687 300,581 306,592 312,724 318,979 325,358 331,865 338,503 158 Life Ins $2500 Empl & Pens 20$ 20 21 21 22 22 23 23 23 24 24 159 Samp Life Insurance 580$ 592 603 616 628 640 653 666 680 693 707 160 Major Medical Ins-Emp 384,460$ 392,149 399,992 407,992 416,152 424,475 432,964 441,624 450,456 459,465 468,655 161 Social Security-Employee 38,220$ 38,984 39,764 40,559 41,371 42,198 43,042 43,903 44,781 45,676 46,590 162 Emp Pension Plan 353,960$ 371,063 378,484 386,054 393,775 401,650 409,683 417,877 426,235 434,759 443,455 163 Workers Compensation 25,580$ 26,092 26,613 27,146 27,689 28,242 28,807 29,383 29,971 30,570 31,182 164 Disability Insurance 420$ 428 437 446 455 464 473 482 492 502 512 165 CWA Life Insurance 7,920$ 8,078 8,240 8,405 8,573 8,744 8,919 9,098 9,280 9,465 9,654 166 Total Personal Services 3,109,890$ 3,182,112 3,245,754 3,310,669 3,376,882 3,444,420 3,513,308 3,583,574 3,655,246 3,728,351 3,802,918 167 O&M Expenses 168 Professional Services 507,000$ 517,140 527,483 538,032 548,793 559,769 570,964 582,384 594,031 605,912 618,030 169 Other Contractual Serv 978,900$ 998,478 1,018,448 1,038,817 1,059,593 1,080,785 1,102,400 1,124,448 1,146,937 1,169,876 1,193,274 170 Elec-Util Charges 2,650,000$ 2,703,000 2,757,060 2,812,201 2,868,445 2,925,814 2,984,330 3,044,017 3,104,897 3,166,995 3,230,335 171 Gas,Water & Sanitation Utl 250,000$ 255,000 260,100 265,302 270,608 276,020 281,541 287,171 292,915 298,773 304,749 172 Postage 16,000$ 16,320 16,646 16,979 17,319 17,665 18,019 18,379 18,747 19,121 19,504 173 Interfd Other Serv Chgs 372,350$ 379,797 387,393 395,141 403,044 411,104 419,327 427,713 436,267 444,993 453,893 174 Interfd Admin Service Chg 573,180$ 584,644 596,336 608,263 620,428 632,837 645,494 658,404 671,572 685,003 698,703 175 Advertising 1,500$ 1,530 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 176 Other Promotion Activity 500$ 510 520 531 541 552 563 574 586 598 609 177 Freight 400$ 408 416 424 433 442 450 459 469 478 488 178 Printing & Binding 300$ 306 312 318 325 331 338 345 351 359 366 179 Dump Fee 500$ 510 520 531 541 552 563 574 586 598 609 180 Taxes 45,000$ 45,900 46,818 47,754 48,709 49,684 50,677 51,691 52,725 53,779 54,855 181 Equipt Rental 40,000$ 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 182 Insurance 241,420$ 246,248 251,173 256,197 261,321 266,547 271,878 277,316 282,862 288,519 294,290 183 Ofc Equip Svc & Repair 250$ 255 260 265 271 276 282 287 293 299 305 184 Other Equip Svc & Repair 25,000$ 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 185 Bldg Repair Maint Svcs 3,000$ 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 186 Uniforms-Employee 14,280$ 14,566 14,857 15,154 15,457 15,766 16,082 16,403 16,731 17,066 17,407 187 Travel Expense-Emp 10,000$ 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 188 Mileage Reimbursement 2,600$ 2,652 2,705 2,759 2,814 2,871 2,928 2,987 3,046 3,107 3,169 189 Meals-Employee 6,000$ 6,120 6,242 6,367 6,495 6,624 6,757 6,892 7,030 7,171 7,314 190 Other Services Or Charges 1,500$ 1,530 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 191 Office Supplies 9,000$ 9,180 9,364 9,551 9,742 9,937 10,135 10,338 10,545 10,756 10,971 192 Operating Supplies & Matls 200,000$ 204,000 208,080 212,242 216,486 220,816 225,232 229,737 234,332 239,019 243,799 193 Lab Chem Supplies 2,250,000$ 2,295,000 2,340,900 2,387,718 2,435,472 2,484,182 2,533,865 2,584,543 2,636,234 2,688,958 2,742,737 194 Medical Supplies 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 195 $750-5000 Mach & Equip 20,900$ 21,318 21,744 22,179 22,623 23,075 23,537 24,008 24,488 24,977 25,477 196 Memberships/Subs/Lic Emp 9,940$ 10,139 10,342 10,548 10,759 10,975 11,194 11,418 11,646 11,879 12,117 197 Officl Recognition-Emp 400$ 408 416 424 433 442 450 459 469 478 488 198 Training & Ref Employee 13,700$ 13,974 14,253 14,539 14,829 15,126 15,428 15,737 16,052 16,373 16,700 199 Garage Services 170,450$ 173,859 177,336 180,883 184,501 188,191 191,954 195,793 199,709 203,704 207,778 200 Telephone Service Variable 28,490$ 29,060 29,641 30,234 30,838 31,455 32,084 32,726 33,381 34,048 34,729 201 Messenger Service 780$ 796 812 828 844 861 878 896 914 932 951 202 Radio Svc-Fixed 11,150$ 11,373 11,600 11,832 12,069 12,311 12,557 12,808 13,064 13,325 13,592 203 Telephone Svc Fixed 4,300$ 4,386 4,474 4,563 4,654 4,748 4,842 4,939 5,038 5,139 5,242 204 Postal Service 600$ 612 624 637 649 662 676 689 703 717 731 205 Risk Mgmt Service 10,530$ 10,741 10,955 11,175 11,398 11,626 11,858 12,096 12,338 12,584 12,836 206 Info Technology Charge 133,750$ 136,425 139,154 141,937 144,775 147,671 150,624 153,637 156,709 159,844 163,041 207 Bldg & Maint Dept Svc Fx 306,620$ 312,752 319,007 325,388 331,895 338,533 345,304 352,210 359,254 366,439 373,768 208 Custodial Service 22,030$ 22,471 22,920 23,378 23,846 24,323 24,809 25,306 25,812 26,328 26,854 209 Garage Variable 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 210 Bldg & Maint-Variable 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 211 Employee Benefits-Fixed 8,460$ 8,629 8,802 8,978 9,157 9,341 9,527 9,718 9,912 10,110 10,313 212 Total O&M Expenses 8,943,780$ 9,122,656 9,305,109 9,491,211 9,681,035 9,874,656 10,072,149 10,273,592 10,479,064 10,688,645 10,902,418 213 TOTAL 1351 WPC PLANT OPS 12,053,670$ 12,304,767 12,550,862 12,801,880 13,057,917 13,319,076 13,585,457 13,857,166 14,134,310 14,416,996 14,705,336 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 30 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 214 1352 WPC Lab 215 Personal Services 216 Full Time Salaries & Wages 421,440$ 429,869 438,466 447,235 456,180 465,304 474,610 484,102 493,784 503,660 513,733 217 Life Ins $2500 Empl & Pens 90$ 92 94 96 97 99 101 103 105 108 110 218 Samp Life Insurance 1,610$ 1,642 1,675 1,709 1,743 1,778 1,813 1,849 1,886 1,924 1,963 219 Major Medical Ins-Emp 88,420$ 90,188 91,992 93,832 95,709 97,623 99,575 101,567 103,598 105,670 107,783 220 Social Security-Employee 10,300$ 10,506 10,716 10,930 11,149 11,372 11,599 11,831 12,068 12,309 12,556 221 Emp Pension Plan 58,700$ 77,376 78,924 80,502 82,112 83,755 85,430 87,138 88,881 90,659 92,472 222 Workers Compensation 4,050$ 4,131 4,214 4,298 4,384 4,472 4,561 4,652 4,745 4,840 4,937 223 Disability Insurance 360$ 367 375 382 390 397 405 414 422 430 439 224 Total Personal Services 584,970$ 614,172 626,455 638,984 651,764 664,799 678,095 691,657 705,490 719,600 733,992 225 O&M Expenses 226 Professional Services 30,000$ 30,600 31,212 31,836 32,473 33,122 33,785 34,461 35,150 35,853 36,570 227 Other Contractual Serv 183,500$ 187,170 190,913 194,732 198,626 202,599 206,651 210,784 214,999 219,299 223,685 228 Gas,Water & Sanitation Utl 42,000$ 42,840 43,697 44,571 45,462 46,371 47,299 48,245 49,210 50,194 51,198 229 Postage 100$ 102 104 106 108 110 113 115 117 120 122 230 Interfd Other Serv Chgs 79,790$ 81,386 83,014 84,674 86,367 88,095 89,856 91,654 93,487 95,356 97,264 231 Interfd Admin Service Chg 122,820$ 125,276 127,782 130,338 132,944 135,603 138,315 141,082 143,903 146,781 149,717 232 Printing & Binding 100$ 102 104 106 108 110 113 115 117 120 122 233 Taxes 4,700$ 4,794 4,890 4,988 5,087 5,189 5,293 5,399 5,507 5,617 5,729 234 Equipt Rental 4,620$ 4,712 4,807 4,903 5,001 5,101 5,203 5,307 5,413 5,521 5,632 235 Insurance 1,880$ 1,918 1,956 1,995 2,035 2,076 2,117 2,160 2,203 2,247 2,292 236 Other Equip Svc & Repair 6,000$ 6,120 6,242 6,367 6,495 6,624 6,757 6,892 7,030 7,171 7,314 237 Uniforms-Employee 3,060$ 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 3,730 238 Travel Expense-Emp 7,000$ 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 239 Mileage Reimbursement 700$ 714 728 743 758 773 788 804 820 837 853 240 Meals-Employee 300$ 306 312 318 325 331 338 345 351 359 366 241 Other Services Or Charges 200$ 204 208 212 216 221 225 230 234 239 244 242 Office Supplies 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 243 Operating Supplies & Matls 6,000$ 6,120 6,242 6,367 6,495 6,624 6,757 6,892 7,030 7,171 7,314 244 Lab Chem Supplies 125,000$ 127,500 130,050 132,651 135,304 138,010 140,770 143,586 146,457 149,387 152,374 245 Memberships/Subs/Lic Emp 400$ 408 416 424 433 442 450 459 469 478 488 246 Officl Recognition-Emp 90$ 92 94 96 97 99 101 103 105 108 110 247 Training & Ref Employee 17,700$ 18,054 18,415 18,783 19,159 19,542 19,933 20,332 20,738 21,153 21,576 248 Garage Services 6,490$ 6,620 6,752 6,887 7,025 7,165 7,309 7,455 7,604 7,756 7,911 249 Telephone Service Variable 650$ 663 676 690 704 718 732 747 762 777 792 250 Risk Mgmt Service 2,110$ 2,152 2,195 2,239 2,284 2,330 2,376 2,424 2,472 2,522 2,572 251 Info Technology Charge 44,290$ 45,176 46,079 47,001 47,941 48,900 49,878 50,875 51,893 52,931 53,989 252 Bldg & Maint Dept Svc Fx 41,720$ 42,554 43,405 44,274 45,159 46,062 46,983 47,923 48,882 49,859 50,856 253 Custodial Service 8,430$ 8,599 8,771 8,946 9,125 9,307 9,494 9,683 9,877 10,075 10,276 254 Garage Variable 500$ 510 520 531 541 552 563 574 586 598 609 255 Bldg & Maint-Variable 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 256 Employee Benefits-Fixed 1,690$ 1,724 1,758 1,793 1,829 1,866 1,903 1,941 1,980 2,020 2,060 257 Total O&M Expenses 744,840$ 759,737 774,932 790,430 806,239 822,364 838,811 855,587 872,699 890,153 907,956 258 TOTAL 1352 WPC LAB 1,329,810$ 1,373,909 1,401,387 1,429,414 1,458,003 1,487,163 1,516,906 1,547,244 1,578,189 1,609,753 1,641,948 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 31 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 259 1353 Indust Pretreat 260 Personal Services 261 Full Time Salaries & Wages 270,410$ 275,818 281,335 286,961 292,700 298,554 304,526 310,616 316,828 323,165 329,628 262 Overtime 15,490$ 15,800 16,116 16,438 16,767 17,102 17,444 17,793 18,149 18,512 18,882 263 Life Ins $2500 Empl & Pens 10$ 10 10 11 11 11 11 11 12 12 12 264 1% Life Insurance-Employee 720$ 734 749 764 779 795 811 827 844 860 878 265 Samp Life Insurance 280$ 286 291 297 303 309 315 322 328 335 341 266 Major Medical Ins-Emp 73,190$ 74,654 76,147 77,670 79,223 80,808 82,424 84,072 85,754 87,469 89,218 267 Social Security-Employee 4,140$ 4,223 4,307 4,393 4,481 4,571 4,662 4,756 4,851 4,948 5,047 268 Emp Pension Plan 48,340$ 49,647 50,640 51,653 52,686 53,740 54,815 55,911 57,029 58,170 59,333 269 Workers Compensation 3,100$ 3,162 3,225 3,290 3,356 3,423 3,491 3,561 3,632 3,705 3,779 270 CWA Life Insurance 960$ 979 999 1,019 1,039 1,060 1,081 1,103 1,125 1,147 1,170 271 Total Personal Services 416,640$ 425,313 433,820 442,496 451,346 460,373 469,580 478,972 488,551 498,322 508,289 272 O&M Expenses 273 Professional Services 25,000$ 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 274 Other Contractual Serv 67,750$ 69,105 70,487 71,897 73,335 74,801 76,298 77,823 79,380 80,968 82,587 275 Postage 400$ 408 416 424 433 442 450 459 469 478 488 276 Interfd Other Serv Chgs 53,200$ 54,264 55,349 56,456 57,585 58,737 59,912 61,110 62,332 63,579 64,851 277 Interfd Admin Service Chg 81,880$ 83,518 85,188 86,892 88,630 90,402 92,210 94,054 95,935 97,854 99,811 278 Advertising 800$ 816 832 849 866 883 901 919 937 956 975 279 Other Promotion Activity 40,000$ 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 280 Printing & Binding 300$ 306 312 318 325 331 338 345 351 359 366 281 Equipt Rental 1,200$ 1,224 1,248 1,273 1,299 1,325 1,351 1,378 1,406 1,434 1,463 282 Insurance 1,890$ 1,928 1,966 2,006 2,046 2,087 2,128 2,171 2,214 2,259 2,304 283 Other Equip Svc & Repair 1,600$ 1,632 1,665 1,698 1,732 1,767 1,802 1,838 1,875 1,912 1,950 284 Uniforms-Employee 2,150$ 2,193 2,237 2,282 2,327 2,374 2,421 2,470 2,519 2,569 2,621 285 Travel Expense-Emp 4,940$ 5,039 5,140 5,242 5,347 5,454 5,563 5,675 5,788 5,904 6,022 286 Mileage Reimbursement 520$ 530 541 552 563 574 586 597 609 621 634 287 Meals-Employee 120$ 122 125 127 130 132 135 138 141 143 146 288 Other Services Or Charges 200$ 204 208 212 216 221 225 230 234 239 244 289 Office Supplies 1,250$ 1,275 1,301 1,327 1,353 1,380 1,408 1,436 1,465 1,494 1,524 290 Operating Supplies & Matls 13,250$ 13,515 13,785 14,061 14,342 14,629 14,922 15,220 15,524 15,835 16,152 291 Lab Chem Supplies 1,300$ 1,326 1,353 1,380 1,407 1,435 1,464 1,493 1,523 1,554 1,585 292 Memberships/Subs/Lic Emp 960$ 979 999 1,019 1,039 1,060 1,081 1,103 1,125 1,147 1,170 293 Officl Recognition-Emp 60$ 61 62 64 65 66 68 69 70 72 73 294 Training & Ref Employee 6,350$ 6,477 6,607 6,739 6,873 7,011 7,151 7,294 7,440 7,589 7,741 295 Garage Services 16,190$ 16,514 16,844 17,181 17,525 17,875 18,233 18,597 18,969 19,349 19,736 296 Telephone Service Variable 1,300$ 1,326 1,353 1,380 1,407 1,435 1,464 1,493 1,523 1,554 1,585 297 Radio Svc-Fixed 2,620$ 2,672 2,726 2,780 2,836 2,893 2,951 3,010 3,070 3,131 3,194 298 Postal Service 900$ 918 936 955 974 994 1,014 1,034 1,054 1,076 1,097 299 Risk Mgmt Service 1,580$ 1,612 1,644 1,677 1,710 1,744 1,779 1,815 1,851 1,888 1,926 300 Info Technology Charge 46,970$ 47,909 48,868 49,845 50,842 51,859 52,896 53,954 55,033 56,133 57,256 301 Garage Variable 500$ 510 520 531 541 552 563 574 586 598 609 302 Bldg & Maint-Variable 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 303 Employee Benefits-Fixed 1,270$ 1,295 1,321 1,348 1,375 1,402 1,430 1,459 1,488 1,518 1,548 304 Total O&M Expenses 377,450$ 384,999 392,699 400,553 408,564 416,735 425,070 433,571 442,243 451,088 460,109 305 TOTAL 1353 INDUST PRETREAT 794,090$ 810,312 826,519 843,049 859,910 877,108 894,650 912,543 930,794 949,410 968,398 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 32 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 306 2051 Water Distrib 307 Personal Services 308 Full Time Salaries & Wages 1,577,890$ 1,609,448 1,641,637 1,674,469 1,707,959 1,742,118 1,776,960 1,812,500 1,848,750 1,885,725 1,923,439 309 Overtime 83,690$ 85,364 87,071 88,812 90,589 92,401 94,249 96,134 98,056 100,017 102,018 310 Life Ins $2500 Empl & Pens 20$ 20 21 21 22 22 23 23 23 24 24 311 1% Life Insurance-Employee 700$ 714 728 743 758 773 788 804 820 837 853 312 Samp Life Insurance 580$ 592 603 616 628 640 653 666 680 693 707 313 Major Medical Ins-Emp 350,170$ 357,173 364,317 371,603 379,035 386,616 394,348 402,235 410,280 418,486 426,855 314 Social Security-Employee 24,610$ 25,102 25,604 26,116 26,639 27,171 27,715 28,269 28,835 29,411 29,999 315 Emp Pension Plan 264,890$ 289,701 295,495 301,405 307,433 313,581 319,853 326,250 332,775 339,430 346,219 316 Workers Compensation 24,720$ 25,214 25,719 26,233 26,758 27,293 27,839 28,396 28,963 29,543 30,134 317 Disability Insurance 260$ 265 271 276 281 287 293 299 305 311 317 318 CWA Life Insurance 6,750$ 6,885 7,023 7,163 7,306 7,453 7,602 7,754 7,909 8,067 8,228 319 Total Personal Services 2,334,280$ 2,400,478 2,448,488 2,497,458 2,547,407 2,598,355 2,650,322 2,703,329 2,757,395 2,812,543 2,868,794 320 O&M Expenses 321 Professional Services 81,000$ 82,620 84,272 85,958 87,677 89,431 91,219 93,044 94,904 96,802 98,739 322 Other Contractual Serv 4,750$ 4,845 4,942 5,041 5,142 5,244 5,349 5,456 5,565 5,677 5,790 323 Telephone-Util Chgs 4,500$ 4,590 4,682 4,775 4,871 4,968 5,068 5,169 5,272 5,378 5,485 324 Postage 300$ 306 312 318 325 331 338 345 351 359 366 325 Interfd Svc Chg-Other Fund 74,990$ 76,490 78,020 79,580 81,172 82,795 84,451 86,140 87,863 89,620 91,412 326 Interfd Other Serv Chgs 432,370$ 441,017 449,838 458,835 468,011 477,371 486,919 496,657 506,590 516,722 527,057 327 Interfd Admin Service Chg 504,940$ 515,039 525,340 535,846 546,563 557,495 568,644 580,017 591,618 603,450 615,519 328 Advertising 150$ 153 156 159 162 166 169 172 176 179 183 329 Other Promotion Activity 3,000$ 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 330 Printing & Binding 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 331 Taxes 500$ 510 520 531 541 552 563 574 586 598 609 332 Equipt Rental 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 333 Insurance 171,770$ 175,205 178,710 182,284 185,929 189,648 193,441 197,310 201,256 205,281 209,387 334 Other Equip Svc & Repair 3,000$ 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 335 Uniforms-Employee 12,580$ 12,832 13,088 13,350 13,617 13,889 14,167 14,450 14,739 15,034 15,335 336 Travel Expense-Emp 13,550$ 13,821 14,097 14,379 14,667 14,960 15,260 15,565 15,876 16,194 16,517 337 Mileage Reimbursement 500$ 510 520 531 541 552 563 574 586 598 609 338 Meals-Employee 400$ 408 416 424 433 442 450 459 469 478 488 339 Other Services Or Charges 400$ 408 416 424 433 442 450 459 469 478 488 340 Office Supplies 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 341 Operating Supplies & Matls 350,000$ 357,000 364,140 371,423 378,851 386,428 394,157 402,040 410,081 418,282 426,648 342 Medical Supplies 800$ 816 832 849 866 883 901 919 937 956 975 343 $750-5000 Mach & Equip 8,000$ 8,160 8,323 8,490 8,659 8,833 9,009 9,189 9,373 9,561 9,752 344 Memberships/Subs/Lic Emp 7,870$ 8,027 8,188 8,352 8,519 8,689 8,863 9,040 9,221 9,405 9,593 345 Officl Recognition-Emp 360$ 367 375 382 390 397 405 414 422 430 439 346 Training & Ref Employee 24,020$ 24,500 24,990 25,490 26,000 26,520 27,050 27,591 28,143 28,706 29,280 347 Garage Services 441,620$ 450,452 459,461 468,651 478,024 487,584 497,336 507,283 517,428 527,777 538,332 348 Telephone Service Variable 4,460$ 4,549 4,640 4,733 4,828 4,924 5,023 5,123 5,226 5,330 5,437 349 Messenger Service 780$ 796 812 828 844 861 878 896 914 932 951 350 Radio Svc-Fixed 8,910$ 9,088 9,270 9,455 9,644 9,837 10,034 10,235 10,439 10,648 10,861 351 Telephone Svc Fixed 3,490$ 3,560 3,631 3,704 3,778 3,853 3,930 4,009 4,089 4,171 4,254 352 Postal Service 200$ 204 208 212 216 221 225 230 234 239 244 353 Risk Mgmt Service 9,480$ 9,670 9,863 10,060 10,261 10,467 10,676 10,890 11,107 11,329 11,556 354 Info Technology Charge 145,460$ 148,369 151,337 154,363 157,451 160,600 163,812 167,088 170,430 173,838 177,315 355 Garage Variable 13,000$ 13,260 13,525 13,796 14,072 14,353 14,640 14,933 15,232 15,536 15,847 356 Bldg & Maint-Variable 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 357 Administrative Charge 896,990$ 914,930 933,228 951,893 970,931 990,349 1,010,156 1,030,360 1,050,967 1,071,986 1,093,426 358 Employee Benefits-Fixed 7,610$ 7,762 7,917 8,076 8,237 8,402 8,570 8,741 8,916 9,095 9,277 359 Total O&M Expenses 3,238,750$ 3,303,525 3,369,596 3,436,987 3,505,727 3,575,842 3,647,359 3,720,306 3,794,712 3,870,606 3,948,018 360 TOTAL 2051 WATER DISTRIB 5,573,030$ 5,704,003 5,818,083 5,934,445 6,053,134 6,174,197 6,297,681 6,423,634 6,552,107 6,683,149 6,816,812 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 33 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 361 2053 Water Supply 362 Personal Services 363 Full Time Salaries & Wages 875,660$ 893,173 911,037 929,257 947,843 966,799 986,135 1,005,858 1,025,975 1,046,495 1,067,425 364 Overtime 31,920$ 32,558 33,210 33,874 34,551 35,242 35,947 36,666 37,399 38,147 38,910 365 Life Ins $2500 Empl & Pens 10$ 10 10 11 11 11 11 11 12 12 12 366 Samp Life Insurance 280$ 286 291 297 303 309 315 322 328 335 341 367 Major Medical Ins-Emp 184,050$ 187,731 191,486 195,315 199,222 203,206 207,270 211,416 215,644 219,957 224,356 368 Social Security-Employee 13,150$ 13,413 13,681 13,955 14,234 14,519 14,809 15,105 15,407 15,715 16,030 369 Emp Pension Plan 145,270$ 160,771 163,987 167,266 170,612 174,024 177,504 181,054 184,676 188,369 192,136 370 Workers Compensation 10,320$ 10,526 10,737 10,952 11,171 11,394 11,622 11,854 12,092 12,333 12,580 371 CWA Life Insurance 3,890$ 3,968 4,047 4,128 4,211 4,295 4,381 4,468 4,558 4,649 4,742 372 Total Personal Services 1,264,550$ 1,302,437 1,328,486 1,355,055 1,382,156 1,409,799 1,437,995 1,466,755 1,496,090 1,526,012 1,556,533 373 O&M Expenses 374 Professional Services 210,000$ 214,200 218,484 222,854 227,311 231,857 236,494 241,224 246,048 250,969 255,989 375 Other Contractual Serv 98,750$ 100,725 102,740 104,794 106,890 109,028 111,209 113,433 115,701 118,015 120,376 376 Elec-Util Charges 2,677,530$ 2,731,081 2,785,702 2,841,416 2,898,245 2,956,209 3,015,334 3,075,640 3,137,153 3,199,896 3,263,894 377 Gas,Water & Sanitation Utl 24,000$ 24,480 24,970 25,469 25,978 26,498 27,028 27,568 28,120 28,682 29,256 378 Postage 100$ 102 104 106 108 110 113 115 117 120 122 379 Interfd Svc Chg-Other Fund 6,720$ 6,854 6,991 7,131 7,274 7,419 7,568 7,719 7,874 8,031 8,192 380 Interfd Other Serv Chgs 186,180$ 189,904 193,702 197,576 201,527 205,558 209,669 213,862 218,140 222,502 226,952 381 Interfd Admin Service Chg 286,590$ 292,322 298,168 304,132 310,214 316,419 322,747 329,202 335,786 342,502 349,352 382 Advertising 200$ 204 208 212 216 221 225 230 234 239 244 383 Other Promotion Activity 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 384 Freight 500$ 510 520 531 541 552 563 574 586 598 609 385 Printing & Binding 1,500$ 1,530 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 386 Dump Fee 500$ 510 520 531 541 552 563 574 586 598 609 387 Taxes 7,000$ 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 388 Equipt Rental 3,000$ 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 389 Insurance 46,920$ 47,858 48,816 49,792 50,788 51,803 52,840 53,896 54,974 56,074 57,195 390 Ofc Equip Svc & Repair 100$ 102 104 106 108 110 113 115 117 120 122 391 Other Equip Svc & Repair 104,200$ 106,284 108,410 110,578 112,789 115,045 117,346 119,693 122,087 124,529 127,019 392 Uniforms-Employee 7,140$ 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 8,704 393 Travel Expense-Emp 7,000$ 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 394 Mileage Reimbursement 100$ 102 104 106 108 110 113 115 117 120 122 395 Meals-Employee 100$ 102 104 106 108 110 113 115 117 120 122 396 Office Supplies 3,000$ 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 397 Operating Supplies & Matls 1,445,850$ 1,474,767 1,504,262 1,534,348 1,565,035 1,596,335 1,628,262 1,660,827 1,694,044 1,727,925 1,762,483 398 Lab Chem Supplies 2,601,110$ 2,653,132 2,706,195 2,760,319 2,815,525 2,871,836 2,929,272 2,987,858 3,047,615 3,108,567 3,170,739 399 Medical Supplies 200$ 204 208 212 216 221 225 230 234 239 244 400 Memberships/Subs/Lic Emp 770$ 785 801 817 833 850 867 884 902 920 939 401 Officl Recognition-Emp 190$ 194 198 202 206 210 214 218 223 227 232 402 Training & Ref Employee 6,790$ 6,926 7,064 7,206 7,350 7,497 7,647 7,800 7,956 8,115 8,277 403 Garage Services 105,060$ 107,161 109,304 111,491 113,720 115,995 118,315 120,681 123,095 125,556 128,068 404 Telephone Service Variable 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 405 Radio Svc-Fixed 1,310$ 1,336 1,363 1,390 1,418 1,446 1,475 1,505 1,535 1,566 1,597 406 Telephone Svc Fixed 320$ 326 333 340 346 353 360 368 375 382 390 407 Postal Service 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 408 Risk Mgmt Service 5,000$ 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 409 Info Technology Charge 97,670$ 99,623 101,616 103,648 105,721 107,836 109,992 112,192 114,436 116,725 119,059 410 Bldg & Maint Dept Svc Fx 123,350$ 125,817 128,333 130,900 133,518 136,188 138,912 141,690 144,524 147,415 150,363 411 Custodial Service 8,510$ 8,680 8,854 9,031 9,211 9,396 9,584 9,775 9,971 10,170 10,374 412 Garage Variable 2,000$ 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 413 Bldg & Maint-Variable 500$ 510 520 531 541 552 563 574 586 598 609 414 Employee Benefits-Fixed 4,020$ 4,100 4,182 4,266 4,351 4,438 4,527 4,618 4,710 4,804 4,900 415 Total O&M Expenses 8,078,780$ 8,240,356 8,405,163 8,573,266 8,744,731 8,919,626 9,098,018 9,279,979 9,465,578 9,654,890 9,847,988 416 Capital Outlay 417 Contribution to Garge Fund 25,000$ 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 418 Total Capital Outlay 25,000$ 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 419 TOTAL 2053 WATER SUPPLY 9,368,330$ 9,568,292 9,759,658 9,954,851 10,153,948 10,357,027 10,564,168 10,775,451 10,990,960 11,210,780 11,434,995 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 34 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 420 2054 Reclaimed 421 Personal Services 422 Full Time Salaries & Wages 723,380$ 737,848 752,605 767,657 783,010 798,670 814,643 830,936 847,555 864,506 881,796 423 Overtime 54,190$ 55,274 56,379 57,507 58,657 59,830 61,027 62,247 63,492 64,762 66,057 424 Life Ins $2500 Empl & Pens 10$ 10 10 11 11 11 11 11 12 12 12 425 Samp Life Insurance 270$ 275 281 287 292 298 304 310 316 323 329 426 Major Medical Ins-Emp 166,120$ 169,442 172,831 176,288 179,814 183,410 187,078 190,820 194,636 198,529 202,499 427 Social Security-Employee 10,260$ 10,465 10,675 10,888 11,106 11,328 11,554 11,786 12,021 12,262 12,507 428 Emp Pension Plan 127,480$ 132,813 135,469 138,178 140,942 143,761 146,636 149,569 152,560 155,611 158,723 429 Workers Compensation 16,110$ 16,432 16,761 17,096 17,438 17,787 18,142 18,505 18,875 19,253 19,638 430 CWA Life Insurance 3,210$ 3,274 3,340 3,406 3,475 3,544 3,615 3,687 3,761 3,836 3,913 431 Total Personal Services 1,101,030$ 1,125,834 1,148,350 1,171,317 1,194,744 1,218,638 1,243,011 1,267,871 1,293,229 1,319,093 1,345,475 432 O&M Expenses 433 Professional Services 38,000$ 38,760 39,535 40,326 41,132 41,955 42,794 43,650 44,523 45,414 46,322 434 Postage 100$ 102 104 106 108 110 113 115 117 120 122 435 Interfd Other Serv Chgs 150,720$ 153,734 156,809 159,945 163,144 166,407 169,735 173,130 176,593 180,124 183,727 436 Interfd Admin Service Chg 232,000$ 236,640 241,373 246,200 251,124 256,147 261,270 266,495 271,825 277,261 282,807 437 Other Promotion Activity 50,000$ 51,000 52,020 53,060 54,122 55,204 56,308 57,434 58,583 59,755 60,950 438 Printing & Binding 800$ 816 832 849 866 883 901 919 937 956 975 439 Insurance 17,850$ 18,207 18,571 18,943 19,321 19,708 20,102 20,504 20,914 21,332 21,759 440 Uniforms-Employee 5,780$ 5,896 6,014 6,134 6,256 6,382 6,509 6,639 6,772 6,908 7,046 441 Travel Expense-Emp 4,450$ 4,539 4,630 4,722 4,817 4,913 5,011 5,112 5,214 5,318 5,425 442 Mileage Reimbursement 300$ 306 312 318 325 331 338 345 351 359 366 443 Meals-Employee 200$ 204 208 212 216 221 225 230 234 239 244 444 Other Services Or Charges 500$ 510 520 531 541 552 563 574 586 598 609 445 Office Supplies 1,200$ 1,224 1,248 1,273 1,299 1,325 1,351 1,378 1,406 1,434 1,463 446 Operating Supplies & Matls 30,000$ 30,600 31,212 31,836 32,473 33,122 33,785 34,461 35,150 35,853 36,570 447 Medical Supplies 250$ 255 260 265 271 276 282 287 293 299 305 448 $750-5000 Mach & Equip 9,200$ 9,384 9,572 9,763 9,958 10,158 10,361 10,568 10,779 10,995 11,215 449 Memberships/Subs/Lic Emp 1,450$ 1,479 1,509 1,539 1,570 1,601 1,633 1,666 1,699 1,733 1,768 450 Officl Recognition-Emp 170$ 173 177 180 184 188 191 195 199 203 207 451 Training & Ref Employee 19,550$ 19,941 20,340 20,747 21,162 21,585 22,016 22,457 22,906 23,364 23,831 452 Garage Services 130,220$ 132,824 135,481 138,191 140,954 143,773 146,649 149,582 152,573 155,625 158,737 453 Telephone Service Variable 3,300$ 3,366 3,433 3,502 3,572 3,643 3,716 3,791 3,866 3,944 4,023 454 Radio Svc-Fixed 8,530$ 8,701 8,875 9,052 9,233 9,418 9,606 9,798 9,994 10,194 10,398 455 Telephone Svc Fixed 440$ 449 458 467 476 486 496 505 516 526 536 456 Risk Mgmt Service 4,470$ 4,559 4,651 4,744 4,838 4,935 5,034 5,135 5,237 5,342 5,449 457 Info Technology Charge 77,450$ 78,999 80,579 82,191 83,834 85,511 87,221 88,966 90,745 92,560 94,411 458 Garage Variable 1,000$ 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 459 Administrative Charge 220,020$ 224,420 228,909 233,487 238,157 242,920 247,778 252,734 257,788 262,944 268,203 460 Employee Benefits-Fixed 3,590$ 3,662 3,735 3,810 3,886 3,964 4,043 4,124 4,206 4,290 4,376 461 Total O&M Expenses 1,011,540$ 1,031,771 1,052,406 1,073,454 1,094,923 1,116,822 1,139,158 1,161,942 1,185,180 1,208,884 1,233,062 462 Capital Outlay 463 >$5,000 Machinery & Equip 42,500$ 43,350 44,217 45,101 46,003 46,923 47,862 48,819 49,796 50,791 51,807 464 Total Capital Outlay 42,500$ 43,350 44,217 45,101 46,003 46,923 47,862 48,819 49,796 50,791 51,807 465 TOTAL 2054 RECLAIMED 2,155,070$ 2,200,954 2,244,973 2,289,873 2,335,670 2,382,384 2,430,031 2,478,632 2,528,205 2,578,769 2,630,344 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 35 City of Clearwater Final Report FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 6 –Projection of Cash Outflows APPENDIX 36 City of Clearwater Final Report FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 7 – Additional Incremental O&M APPENDIX 37 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 1 Water System CIP O&M Impacts 2 Reverse Osmosis Plant Expansion - Reservoir #1 (1),(4),(8) 3 Reverse Osmosis Plant @ Reservoir #2 (1),(3),(4),(8)-$ - - - - - - - - - - 5 Groundwater Replenishment Facility (1), (3), (4), (8)-$ - - 842,450 1,761,370 1,834,971 1,912,149 1,993,070 2,032,931 2,073,590 2,115,062 6 Additional Treatment WTP #3 -$ - - 245,000 504,700 519,840 535,440 551,500 562,530 573,781 585,257 7 Sewer System CIP O&M Impacts 8 WWTP UV Disinfection (1) (4)-$ - 193,090 404,750 424,220 893,680 920,490 948,100 967,062 986,403 1,006,131 9 WET NNC Rule Complance (1) (3)-$ - - 308,840 717,900 1,026,750 1,047,285 1,068,231 1,089,595 1,111,387 1,133,615 10 Trailer Mounted Biosolids Centrifuge -$ - 150,520 150,520 150,520 150,520 153,530 156,601 159,733 162,928 166,186 11 Maintenance Vehicles (3)234,762$ 209,494 214,368 219,388 224,559 229,885 234,483 239,173 243,956 248,835 253,812 12 Other Incremental O&M*-$ 200,000 204,000 208,080 212,242 216,486 220,816 225,232 229,737 234,332 239,019 13 Engineer (Addl)**-$ 100,000 102,000 104,040 106,121 108,243 110,408 112,616 114,869 117,166 119,509 14 Uniform costs***-$ 60,000 61,200 62,424 63,672 64,946 66,245 67,570 68,921 70,300 71,706 15 TOTAL INCREMENTAL EXPENDITURES 234,762$ 569,494 925,178 2,545,493 4,165,304 5,045,322 5,200,847 5,362,093 5,469,335 5,578,722 5,690,296 * Reflects the addition of 2 new positions, a Safety Compliance and Traning Coordinator and a Maintenance Manager. ** Reflects the addition of 1 new Water & Sewer Engineer. *** Reflects additional costs related to renegotiation of uniform contracts. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 8 – FAMS-XL © Control Panel APPENDIX 38 City of Clearwater Final Report Note: Current Plan (blue bars) reflect results of FY 2016 Revenue Sufficiency Analysis (RSA) results and Last Plan (green bars) reflect results of FY 2015 RSA results. FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%FY 2021 FY 2026 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%20.21%44.56% 4.50%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%0.00%22.23%48.68% 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%PS FY17 ►100.0% 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%OMV FY17 ►100.0% 4.50%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%0.00%OMF FY17 ►100.0% 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%CIP Tfr $1.00 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%PILOT 5.5% 4.50%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%0.00% 2.19 2.31 1.87 1.88 1.98 1.95 1.96 2.02 1.91 1.95 1.98 2.47 2.06 1.94 1.64 1.91 1.80 1.82 1.76 1.80 1.74 N/A $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 100%100%100%100%100%100%100%100%100%100%100% 3 6 6 6 6 6 6 6 6 6 6 Water $27.31 $27.31 28.34 29.41 30.51 31.65 32.83 34.07 35.35 36.67 38.05 39.48Sewer$35.68 $35.68 37.01 38.40 39.84 41.33 42.88 44.49 46.16 47.89 49.69 51.56 Reclaimed $31.09 $31.09 31.09 32.23 33.39 34.57 35.93 37.31 38.71 40.13 41.58 43.21 Average Bill (4,000 gals.)$94.08 96.44 100.04 103.74 107.55 111.64 115.87 120.22 124.69 129.32 134.25 $63.00 65.52 68.14 70.87 73.69 76.64 79.70 82.88 86.19 89.63 0.00 Check -$ FINANCIAL ANALYSIS AND MANAGEMENT SYSTEM (FAMS) SUMMARY Water Rate Increases Last Plan Cumulative Change Override ► Override ► Last Plan Last Plan Sewer Rate Increases Override ► Reclaimed Rate Increases Last Plan Last Plan CIP Execution % ► Operating Reserve Mo ► Rate Covenant CIP $ Redistribution ► 0 20 40 60 16 17 18 19 20 21 22 23 24 25 26Millions ($)Capital Spending Current Plan Last Plan 0 20 40 60 80 16 17 18 19 20 21 22 23 24 25 26Millions ($)Long-Term Borrowing Current Plan Last Plan SAVE CALC 0 20 40 60 80 100 16 17 18 19 20 21 22 23 24 25 26Millions ($)CIP Funding Debt OperatingR&R Impact Fees 0 10 20 30 40 16 17 18 19 20 21 22 23 24 25 26Millions ($)Interim Financing Current Plan Last Plan ROLL 0 20 40 60 80 15 16 17 18 19 20 21 22 23 24 25 26Millions ($)Operating Fund Current Plan Last Plan Target 0 50 100 150 16 17 18 19 20 21 22 23 24 25 26Millions ($)Rev Vs. Exp Cash In Cash Out Cash Out Excl. CIP FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 9 – Pro Forma APPENDIX 39 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 1 Total Rate Revenue 2 Base Rate Revenue 72,249,062$ 72,348,137 74,860,233 77,461,324 80,154,616 82,943,431 85,831,211 88,821,523 91,918,068 95,124,680 98,445,331 3 Additional Revenue From Growth -$ 108,226 111,741 115,369 119,116 122,983 126,976 131,097 135,353 139,746 137,763 4 Other Revenue Adjustments -$ - - - - - - - - - - 5 Subtotal: Base Revenue With Growth 72,249,062$ 72,456,363 74,971,973 77,576,694 80,273,732 83,066,414 85,958,186 88,952,621 92,053,421 95,264,425 98,583,094 6 Weighted Average Rate Increase 0.00%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75%3.75% 7 Additional Rate Revenue From Rate Increase -$ 2,614,323 2,704,804 2,798,482 2,895,471 2,995,892 3,099,867 3,207,525 3,318,998 3,434,423 3,553,698 8 Price Elasticity Adjustment -$ (313,244) (322,098) (331,203) (340,566) (350,194) (360,095) (370,276) (380,745) (391,510) (402,505) 9 Total Rate Revenue 72,249,062$ 74,757,442 77,354,679 80,043,972 82,828,637 85,712,112 88,697,959 91,789,870 94,991,674 98,307,338 101,734,287 10 Plus: Other Operating Revenue (1)2,238,304$ 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 2,133,183 11 EQUALS: TOTAL OPERATING REVENUE 74,487,366$ 76,890,625 79,487,862 82,177,155 84,961,820 87,845,295 90,831,142 93,923,053 97,124,857 100,440,521 103,867,470 12 Less: Operating Expenses 13 Purchased Water Expenses (5,011,904)$ (4,287,346) (4,378,969) (2,262,711) (2,302,309) (2,342,599) (2,383,595) (2,425,308) (2,467,751) (2,510,936) (2,554,878) 14 O&M (40,386,936)$ (41,635,749) (42,855,506) (45,327,560) (47,862,999) (49,624,032) (50,750,900) (51,830,054) (52,892,048) (53,949,889) (55,028,887) 15 EQUALS: NET OPERATING INCOME 29,088,527$ 30,967,531$ 32,253,387$ 34,586,884$ 34,796,512$ 35,878,664$ 37,696,647$ 39,667,691$ 41,765,058$ 43,979,695$ 46,283,706$ 16 Plus: Non-Operating Income/(Expense) 17 Non-Operating Revenue -$ - - - - - - - - - - 18 Interest of Fund Balances Less Interest on Interim Financing 731,040$ 483,994 789,288 608,162 1,129,326 1,144,696 1,239,590 945,520 1,321,041 1,268,549 1,401,093 19 Impact Fees 72,922$ 36,461 36,461 36,461 36,461 36,461 36,461 36,461 36,461 36,461 36,461 20 Transfers In -$ - - - - - - - - - - 21 Equals: Net Income 29,892,489$ 31,487,986 33,079,136 35,231,507 35,962,299 37,059,821 38,972,698 40,649,672 43,122,560 45,284,706 47,721,259 22 Less: Revenues Excluded From Coverage Test 23 Impact Fees (72,922)$ (36,461) (36,461) (36,461) (36,461) (36,461) (36,461) (36,461) (36,461) (36,461) (36,461) 24 Transfers In -$ - - - - - - - - - - 25 Equals: Net Income Available For Debt Service 29,819,567$ 31,451,525 33,042,675 35,195,046 35,925,838 37,023,360 38,936,237 40,613,211 43,086,099 45,248,245 47,684,798 26 Existing And New Debt Service For Coverage Test 27 Existing Debt Service 13,625,349$ 13,616,020 13,613,496 13,576,787 9,831,001 9,820,359 9,818,833 9,820,734 9,823,846 9,821,792 9,841,695 28 Cumulative New Debt Service As Calculated by Model -$ - 4,085,384 5,110,845 8,314,262 9,118,342 10,030,280 10,259,183 12,751,699 13,377,338 14,233,673 29 Total Conventional Debt Service Target 13,625,349$ 13,616,020 17,698,880 18,687,632 18,145,262 18,938,701 19,849,114 20,079,917 22,575,544 23,199,129 24,075,368 30 Calculated Debt Service Coverage 1.50 2.19 2.31 1.87 1.88 1.98 1.95 1.96 2.02 1.91 1.95 1.98 31 Cash Flow Test 32 Net Income Available For Debt Service 29,819,567$ 31,451,525 33,042,675 35,195,046 35,925,838 37,023,360 38,936,237 40,613,211 43,086,099 45,248,245 47,684,798 33 Net Interfund Transfers (In - Out)(3,686,040)$ (4,228,984) (4,371,832) (4,519,744) (4,672,900) (4,831,491) (4,995,713) (5,165,768) (5,341,867) (5,524,229) (5,712,711) 34 Net Debt Service Payment (13,625,349)$ (13,616,020) (17,698,880) (18,687,632) (18,145,262) (18,938,701) (19,849,114) (20,079,917) (22,575,544) (23,199,129) (24,075,368) 35 Short-Term Debt Service (L/P)(63,678)$ (68,404) (299,933) (299,933) (299,933) (264,240) (235,732) - - - - 36 Capital Outlay (98,800)$ (100,776) (102,792) (104,847) (106,944) (109,083) (111,265) (113,490) (115,760) (118,075) (120,437) 37 Renewal & Replacement (9,667,170)$ (5,844,531) (6,974,393) (8,108,858) (9,248,091) (10,392,265) (11,541,557) (12,696,153) (13,856,243) (15,022,026) (15,193,374) 38 Net Cash Flow 2,678,530$ 7,592,809 3,594,845 3,474,032 3,452,708 2,487,580 2,202,857 2,557,883 1,196,685 1,384,786 2,582,910 39 Unrestricted Reserve Fund Test 40 Balance At Beginning Of Fiscal Year 34,875,033$ 33,601,300 22,961,547 23,617,237 23,795,136 25,082,654 25,983,316 26,567,247 27,127,681 27,679,899 28,230,413 41 Cash Flow Surplus/(Deficit)2,678,530$ 7,592,809 3,594,845 3,474,032 3,452,708 2,487,580 2,202,857 2,557,883 1,196,685 1,384,786 2,582,910 42 Projects Paid With Reserve Funds (Non Specified Funds)(3,952,263)$ (18,232,562) (2,939,155) (3,296,134) (2,165,189) (1,586,919) (1,618,925) (1,997,450) (644,466) (834,272) (2,021,440) 43 Balance At End Of Fiscal Year 33,601,300$ 22,961,547 23,617,237 23,795,136 25,082,654 25,983,316 26,567,247 27,127,681 27,679,899 28,230,413 28,791,882 44 Minimum Working Capital Reserve Target 6 Mos *11,349,710$ 22,961,547 23,617,237 23,795,136 25,082,654 25,983,316 26,567,247 27,127,681 27,679,899 28,230,413 28,791,882 45 Excess/(Deficiency) Of Working Capital To Target 22,251,590$ - - - - - - - - - - (1) Other Operating Revenues includes specific service charge revenues, Safety Harbor payments, collection fee charges, rents/leases, and other miscellaneous operating revenues. * Operating Reserve Target is adjusted from 3 Months of O&M to 6 Months of O&M starting in FY 2017 per City Staff. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 10 – Projected CIP Funding Sources APPENDIX 40 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 WATER IMPACT FEES 48,000$ 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 SEWER IMPACT FEES 1,781,551$ 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 RECLAIMED IMPACT FEES -$ - - - - - - - - - - FUTURE BOND PROCEEDS -$ - - - - - - - - - - CAPITAL PROJECTS FUND -$ - - - - - - - - - - RENEWAL & REPLACEMENT 19,076,104$ 8,491,995 6,997,558 8,109,089 9,248,094 10,392,265 11,541,557 12,696,153 13,856,243 10,249,204 5,543,311 ASSESSMENT FUND -$ - - - - - - - - - - REVENUE FUND 3,952,263$ 18,232,562 2,939,155 3,296,134 2,165,189 1,586,919 1,618,925 1,997,450 644,466 834,272 2,021,440 SRF PROCEEDS -$ - - - - - - - - - - INTERIM FINANCING -$ 28,488,402 - 36,220,260 - 4,966,124 - 25,810,877 - 8,420,177 - DEBT PROCEEDS -$ - 39,194,875 - 16,851,305 - 10,142,118 - 15,483,061 - 5,766,879 TOTAL PROJECTED CAPITAL SPENDING 24,857,918$ 55,249,420 49,168,049 47,661,945 28,301,049 16,981,769 23,339,061 40,540,940 30,020,231 19,540,115 13,368,091 (1) Schedules 11 & 12 present the detail for each projected Long-Term and Short-Term debt issuance. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 11 – Senior-Lien Borrowing Projections APPENDIX 41 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Term (Years)30 30 30 30 30 30 30 30 30 30 30 Interest Rate 5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50% Sources of Funds Par Amount -$ - 74,279,716 - 58,243,941 - 16,580,698 - 45,318,461 - 15,569,732 Uses of Funds Proceeds -$ - 67,683,277 - 53,071,565 - 15,108,243 - 41,293,937 - 14,187,056 Cost of Issuance 2.00%of Par -$ - 1,485,594 - 1,164,879 - 331,614 - 906,369 - 311,395 Underwriter's Discount $0.00 per $1,000 -$ - - - - - - - - - - Bond Insurance 0 times total Debt Service -$ - - - - - - - - - - Capitalized Interest 0 Years Interest -$ - - - - - - - - - - Debt Service Surety 0.00%of Debt Service -$ - - - - - - - - - - Debt Service Reserve 1 Year(s) of Debt Service -$ - 5,110,845 - 4,007,497 - 1,140,841 - 3,118,154 - 1,071,281 Other Costs Total Uses -$ - 74,279,716 - 58,243,941 - 16,580,698 - 45,318,461 - 15,569,732 1 Year Interest -$ - 4,085,384 - 3,203,417 - 911,938 - 2,492,515 - 856,335 Annual Debt Service -$ - 5,110,845 - 4,007,497 - 1,140,841 - 3,118,154 - 1,071,281 Total Debt Service -$ - 153,325,344 - 120,224,912 - 34,225,242 - 93,544,631 - 32,138,444 Required Proceeds for Capital Funding -$ 28,488,402 39,194,875 36,220,260 16,851,305 4,966,124 10,142,118 25,810,877 15,483,061 8,420,177 5,766,879 Interim Financing Interest Rate 1.50%1.75%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Utilize Interim Financing?Y Y N Y N Y N Y N Y N Proceeds -$ 28,488,402 - 36,220,260 - 4,966,124 - 25,810,877 - 8,420,177 - Interest Payments -$ 249,274 - 452,753 - 62,077 - 322,636 - 105,252 - End of Year Balance -$ 28,488,402 - 36,220,260 - 4,966,124 - 25,810,877 - 8,420,177 - Proceeds to be Bond-Funded -$ - 67,683,277 - 53,071,565 - 15,108,243 - 41,293,937 - 14,187,056 Cumulative New Annual Debt Service (1) -$ - 4,085,384 5,110,845 8,314,262 9,118,342 10,030,280 10,259,183 12,751,699 13,377,338 14,233,673 (1) It is assumed that all debt is issued mid-fiscal year, resulting in interest-only payments in the year of issuance. FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 12 – Short-Term Borrowing Projections APPENDIX 42 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Term (Years)5 5 5 5 5 5 5 5 5 5 5 Interest Rate 1.50%1.75%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Sources of Funds Par Amount 170,707$ 135,354 1,111,111 - - - - - - - - Uses of Funds Proceeds 169,000$ 134,000 1,100,000 - - - - - - - - Cost of Issuance 1.00%of Par 1,707$ 1,354 11,111 - - - - - - - - Underwriter's Discount $0.00 per $1,000 -$ - - - - - - - - - - Bond Insurance 0 times total Debt Service -$ - - - - - - - - - - Capitalized Interest 0 Years Interest -$ - - - - - - - - - - Debt Service Reserve 0 Year(s) of Debt Service -$ - - - - - - - - - - Other Costs -$ - - - - - - - - - - Total Uses 170,707$ 135,354 1,111,111 - - - - - - - - 1 Year Interest 2,561$ 2,369 22,222 - - - - - - - - Annual Debt Service 35,693$ 28,508 235,732 - - - - - - - - Total Debt Service 178,465$ 142,540 1,178,660 - - - - - - - - Cumulative New Annual Short Term Debt Service 35,693$ 64,201 299,933 299,933 299,933 264,240 235,732 - - - - FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 13 – Funding Summary by Fund APPENDIX 43 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 1 WATER IMPACT FEES 2 Balance At Beginning Of Fiscal Year -$ - - - - - - - - - - 3 Additional Annual Revenues 48,000$ 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 4 Less: Payment Of Debt Service -$ - - - - - - - - - - 5 Subtotal 48,000$ 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 6 Less: Restricted Funds -$ - - - - - - - - - - 7 Total Amount Available For Projects 48,000$ 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 8 Amount Paid For Projects (48,000)$ (24,000) (24,000) (24,000) (24,000) (24,000) (24,000) (24,000) (24,000) (24,000) (24,000) 9 Subtotal -$ - - - - - - - - - - 10 Add Back: Restricted Funds -$ - - - - - - - - - - 11 Plus: Interest Earnings -$ - - - - - - - - - - 12 Less: Interest Allocated To Cash Flow -$ - - - - - - - - - - 13 Balance At End Of Fiscal Year -$ - - - - - - - - - - 14 SEWER IMPACT FEES 15 Balance At Beginning Of Fiscal Year 1,756,629$ - - - - - - - - - - 16 Additional Annual Revenues 24,922$ 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 17 Less: Payment Of Debt Service -$ - - - - - - - - - - 18 Subtotal 1,781,551$ 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 19 Less: Restricted Funds -$ - - - - - - - - - - 20 Total Amount Available For Projects 1,781,551$ 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 12,461 21 Amount Paid For Projects (1,781,551)$ (12,461) (12,461) (12,461) (12,461) (12,461) (12,461) (12,461) (12,461) (12,461) (12,461) 22 Subtotal -$ - - - - - - - - - - 23 Add Back: Restricted Funds -$ - - - - - - - - - - 24 Plus: Interest Earnings 13,175$ - - - - - - - - - - 25 Less: Interest Allocated To Cash Flow (13,175)$ - - - - - - - - - - 26 Balance At End Of Fiscal Year -$ - - - - - - - - - - 40 RENEWAL & REPLACEMENT 41 Balance At Beginning Of Fiscal Year 11,947,749$ 2,647,464 23,165 232 3 0 0 0 0 0 4,832,482 42 Additional Annual Revenues 9,667,170$ 5,844,531 6,974,393 8,108,858 9,248,091 10,392,265 11,541,557 12,696,153 13,856,243 15,022,026 15,193,374 43 Less: Payment Of Debt Service -$ - - - - - - - - - - 44 Subtotal 21,614,919$ 8,491,995 6,997,558 8,109,089 9,248,094 10,392,265 11,541,557 12,696,153 13,856,243 15,022,026 20,025,856 45 Less: Restricted Funds -$ - - - - - - - - - - 46 Total Amount Available For Projects 21,614,919$ 8,491,995 6,997,558 8,109,089 9,248,094 10,392,265 11,541,557 12,696,153 13,856,243 15,022,026 20,025,856 47 Amount Paid For Projects (19,076,104)$ (8,491,995) (6,997,558) (8,109,089) (9,248,094) (10,392,265) (11,541,557) (12,696,153) (13,856,243) (10,249,204) (5,543,311) 48 Subtotal 2,538,815$ - - - - - - - - 4,772,822 14,482,545 49 Add Back: Restricted Funds -$ - - - - - - - - - - 50 Plus: Interest Earnings 108,649$ 23,165 232 3 0 0 0 0 0 59,660 241,438 51 Less: Interest Allocated To Cash Flow -$ - - - - - - - - - - 52 Balance At End Of Fiscal Year 2,647,464$ 23,165 232 3 0 0 0 0 0 4,832,482 14,723,983 FY 2016 WATER & SEWER REVENUE SUFFICIENCY ANALYSIS Schedule 13 – Funding Summary by Fund APPENDIX 44 City of Clearwater Final Report FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 53 REVENUE FUND 54 Balance At Beginning Of Fiscal Year 34,875,033$ 33,601,300 22,961,547 23,617,237 23,795,136 25,082,654 25,983,316 26,567,247 27,127,681 27,679,899 28,230,413 55 Additional Annual Revenues 2,678,530$ 7,592,809 3,594,845 3,474,032 3,452,708 2,487,580 2,202,857 2,557,883 1,196,685 1,384,786 2,582,910 56 Less: Cash-Funded Capital Projects -$ - - - - - - - - - - 57 Less: Payment Of Debt Service -$ - - - - - - - - - - 58 Subtotal 37,553,563$ 41,194,109 26,556,392 27,091,270 27,247,843 27,570,234 28,186,172 29,125,131 28,324,366 29,064,685 30,813,322 59 Less: Restricted Funds (11,349,710)$ (22,961,547) (23,617,237) (23,795,136) (25,082,654) (25,983,316) (26,567,247) (27,127,681) (27,679,899) (28,230,413) (28,791,882) 60 Total Amount Available For Projects 26,203,853$ 18,232,562 2,939,155 3,296,134 2,165,189 1,586,919 1,618,925 1,997,450 644,466 834,272 2,021,440 61 Amount Paid For Projects (3,952,263)$ (18,232,562) (2,939,155) (3,296,134) (2,165,189) (1,586,919) (1,618,925) (1,997,450) (644,466) (834,272) (2,021,440) 62 Subtotal 22,251,590$ - - - - - - - - - - 63 Add Back: Restricted Funds 11,349,710$ 22,961,547 23,617,237 23,795,136 25,082,654 25,983,316 26,567,247 27,127,681 27,679,899 28,230,413 28,791,882 64 Plus: Interest Earnings 513,572$ 494,925 465,788 592,655 610,972 638,325 656,882 671,187 685,095 698,879 712,779 65 Less: Interest Allocated To Cash Flow (513,572)$ (494,925) (465,788) (592,655) (610,972) (638,325) (656,882) (671,187) (685,095) (698,879) (712,779) 66 Balance At End Of Fiscal Year 33,601,300$ 22,961,547 23,617,237 23,795,136 25,082,654 25,983,316 26,567,247 27,127,681 27,679,899 28,230,413 28,791,882 67 RESTRICTED RESERVES 68 Balance At Beginning Of Fiscal Year 13,619,564$ 13,619,564 13,619,564 18,730,409 18,730,409 22,737,906 22,737,906 23,878,747 23,878,747 26,996,902 26,996,902 69 Additional Funds:-$ - - - - - - - - - - 70 Debt Service Reserve On New Debt -$ - 5,110,845 - 4,007,497 - 1,140,841 - 3,118,154 - 1,071,281 71 Other Additional Funds -$ - - - - - - - - - - 72 Subtotal 13,619,564$ 13,619,564 18,730,409 18,730,409 22,737,906 22,737,906 23,878,747 23,878,747 26,996,902 26,996,902 28,068,183 73 Plus: Interest Earnings 204,293$ 238,342 323,500 468,260 518,354 568,448 582,708 596,969 635,946 674,923 688,314 74 Less: Interest Allocated To Cash Flow (204,293)$ (238,342) (323,500) (468,260) (518,354) (568,448) (582,708) (596,969) (635,946) (674,923) (688,314) 75 Balance At End Of Fiscal Year 13,619,564$ 13,619,564 18,730,409 18,730,409 22,737,906 22,737,906 23,878,747 23,878,747 26,996,902 26,996,902 28,068,183 Andrew J. BurnhamAndrew J. BurnhamVice President, Burton & AssociatesVice President, Burton & AssociatesDavid David W. Porter, W. Porter, P.E.P.E.Ci Ci f Clf ClCity City of Clearwaterof ClearwaterCity Council ~ Aug. 1, 2016City Council ~ Aug. 1, 2016 FinancialPlanning&Rate‐SettingHistoryFinancial Planning & RateSetting HistoryCity’s practice - Adopt multi-year rate plans ftiiti &lidfor water, irrigation, sewer & reclaimedCurrent rate plan - 4.5% increases/year th FY 2016thru FY 2016City conducts annual or bi-annual revenue ysufficiency studies for utility enterprise fundsInteractivemodel&decision supportte act eode&dec s o suppo tprocess2 SummaryofFY2015StudySummary of FY 2015 StudyKey issues:Sustainable funding of capital needsMaintaining adequate reservesgqStrong debt coverage ratiosSt d identified 4 0% ann al rate increasesStudy identified 4.0% annual rate increases to meet system needs starting in FY 20173 OverviewoftheAnalyticalProcessInteractive Modeling Interactive Modeling ProcesswithFAMSProcesswithFAMS‐‐XLXL©©Historical Financial DataINPUTSOverview of the Analytical ProcessProcess with FAMSProcess with FAMSXLXLCustomer & Demand ForecastCapital & Operating PlansPolicyConsiderationsPolicy ConsiderationsRegulatory RequirementsFINANCIAL FINANCIAL MASTERMASTERPLANPLANRevenue&OperatingCostProjectionsOUTPUTSMASTER MASTER PLANPLANRevenue & Operating Cost Projections Capital Funding PlanReserves, Debt Coverage Ratios, KPIsRateAdjustmentRequirements4Rate Adjustment RequirementsCustomer Impacts KeyFinancialPerformanceObjectivesKey Financial Performance ObjectivesBalanced Funding of InfrastructureTarget: 50/50 mix of debt vs. cash fundingAction: Requires increase in annual cash f di f CIP f $1M/funding of CIP of $1M/yrMaintaining Sufficient Operating ReservesTarget: 6 months of operating & maintenance expensesIndicative of strong systems per rating agencies and industry organizations5 KeyPerformanceObjectivesCont’dKey Performance Objectives Cont dMaintaining Sufficient Debt Service CoverageWhat it is: Net income / annual principal & interest expensesGoal: Net revenues 2 x greater than annual debt service (min. target of at least 1.5 x)Idi tiffi i ll t tilitIndicative of financially strong utility per rating agencies’ published criteria6 SnapshotofFinancialManagementPlanSnapshot of Financial Management PlanFY2016FY2017FY2018FY2019FY2020FY2021FY2022FY2023FY2024FY2025FY2026FY2021FY2026FINANCIAL ANALYSIS AND MANAGEMENT SYSTEM (FAMS) SUMMARYCumulative ChangeSAVECALCROLLFY 2016FY 2017FY 2018FY 2019FY 2020FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026FY 2021FY 20260.00% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 20.21% 44.56%0.00% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75%OMV FY17 ►100.0%0.00% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75% 3.75%PILOT5.5%2.19 2.31 1.87 1.88 1.98 1.95 1.96 2.02 1.91 1.95 1.98Water Rate IncreasesSewer Rate IncreasesReclaimed Rate IncreasesRate Covenant100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%666666666 6 6Average Bill (4,000 gals.) $62.99 65.35 67.81 70.35 72.98 75.71 78.56 81.51 84.56 87.74 91.04CIP Execution % ►Operating Reserve Mo ►80Capital Spending80Long‐Term Borrowing80Operating Fund020406016 17 18 19 20 21 22 23 24 25 26Millions ($)020406016 17 18 19 20 21 22 23 24 25 26Millions ($)020406015 16 17 18 19 20 21 22 23 24 25 26Millions ($)20406080illions ($)CIP FundingDebtOperatingR&RImpact Fees20406080illions ($)Interim Financing4080120160illions ($)Rev Vs. ExpCash InCash OutCash Out Excl. CIP02016 17 18 19 20 21 22 23 24 25 26Mi02016 17 18 19 20 21 22 23 24 25 26M04016 17 18 19 20 21 22 23 24 25 26Mi7 Comparison to National Trends140%80%US CPI ‐Water & Sewerage Maintenance SeriesAnnual IncreaseCPI Cumulative % IncreaseComparison to National Trends100%120%140%6.0%7.0%8.0%reasese60%80%3.0%4.0%5.0%mulative Incrnnual Increas0%20%40%0.0%1.0%2.0%CumAnMeasures the national average change in the cost of water and sewer service to households2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015water and sewer service to householdsMuch more specific and relevant to utilities than overall CPI; 10-year avg. annual increase = 5.7%14 FY2016ResidentialBillComparisonFY 2016 Residential Bill ComparisonTSi$55 72Combined Water & Sewer Bill Survey at 3,000 Gallons per MonthTarpon Springs$55.72Hillsborough County$50.08St. Petersburg$49.71PinellasCounty$48 82Pinellas County$48.82Oldsmar$48.78Pasco County$48.57SafetyHarbor$47 46Safety Harbor$47.46Gulfport$46.57Clearwater$46.20PortRichey$46.18$46.20Port Richey$46.18New Port Richey$42.20Dunedin$41.13Zephyrhills$38.149py$Tampa$27.27 ProjectedFY2017BillComparisonProjected FY 2017 Bill Comparison(Based upon current available information; actual rates may vary)$Combined Water & Sewer Bill Survey at 3,000 Gallons per MonthTarpon Springs$59.24St. Petersburg$52.05Hillsborough County$50.59Pinellas County$50.14Old$48 78Oldsmar$48.78Pasco County$48.57Clearwater$47.93Port Richey$47.90SftHb$47 46$47.93Safety Harbor$47.46Gulfport$46.57New Port Richey$43.89Dunedin$43.55Zephyrhills$38 141) Safety Harbor is conducting a rate study – increases expected but unknown, so none are reflectedZephyrhills$38.14Tampa$27.2710expected but unknown, so none are reflected2) No information available on potential increases for Oldsmar, Gulfport, Tampa & Pasco County Summary of Results & RecommendationsyCurrent rates do not generate sufficient revenue for system costsrevenue for system costsExhausts fund balance and results in technical default on debt byFY 2021technical default on debt by FY 20215-yr plan of rate increases (FY17–FY21): 3.75% per year to water, irrigation, sewer & reclaimed ratesAchieves key financial objectivesComparabletonational and local trends11Comparable to national and local trends Results & Recommendations, Cont’d,Continue to perform annual revenue sufficiency studiessufficiency studiesModify rate adjustment plan as appropriate (up or down)(up or down)Cost of service to typical residential user is comparable to local communitiesPresently and into the future12 Andrew J. BurnhamAndrew J. BurnhamVice President, Burton & AssociatesVice President, Burton & AssociatesDavid David W. Porter, W. Porter, P.E.P.E.Ci Ci f Clf ClCity City of Clearwaterof ClearwaterCity Council ~ Aug. 1, 2016City Council ~ Aug. 1, 2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-20 Agenda Date: 8/4/2016 Status: City Manager ReportVersion: 1 File Type: ResolutionIn Control: Engineering Department Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Support a countywide bike sharing plan and adopt Resolution 16-20. SUMMARY: The Pinellas County MPO’s (aka Forward Pinellas) Bike Share Feasibility Study evaluated the potential for a countywide bike share program and concluded that downtown St. Petersburg, downtown Clearwater, and the Gulf beaches were areas where bike sharing could be successful. Forward Pinellas authorized staff to work with interested local governments to develop a bike sharing program that meets local transportation needs. Various members of city staff have worked with Forward Pinellas and other municipalities in developing the proposed resolution to support the development of a Countywide Bike Sharing Plan. This resolution is worded to be universal across Pinellas County. There are no costs associated with the resolution at this time and staff recommends approval of the resolution. Page 1 City of Clearwater Printed on 8/3/2016 16-20 RESOLUTION NO. 16-20 A RESOLUTION OF CITY OF CLEARWATER SUPPORTING THE VISION OF A BIKE SHARING PROGRAM IN PINELLAS COUNTY. WHEREAS, the City of Clearwater has found that bicycling provides health benefits to City residents and contributes to improved air quality by reducing the consumption of gasoline and emission of pollutants; and WHEREAS, bike sharing programs are most successful in dense, urban places with a prevalence of short trips and extensive public transit, and is ideally suited for certain areas of Pinellas County; and WHEREAS, many cities of all sizes across the United States have implemented bike sharing programs which have been found to increase bicycle access, reduce parking demands, promote tourism and increase bicycling activities; and WHEREAS, bike sharing programs are shown to fuel local economies by spurring more trips to local shops and institutions, including in the Washington, D.C. metro region, where a study found that 44% of respondents used bike share to make at least one trip in a month that they would not have made if bike share had not been available, almost all of which were for shopping, eating and entertainment; and WHEREAS, the installation of bike sharing stations can be fast and easy, requiring no digging or roadwork, and instead using solar power and wireless technology; and WHEREAS, bike sharing programs can be equipped with GPS that provides opportunities for open data sharing for system monitoring, evaluation, and analysis; and WHEREAS, the City of Clearwater finds that implementing a bike share program in the near term will rely on public, private, and non-profit leadership in order to secure the resources necessary to establish a program; and WHEREAS, implementation of a bike sharing program in the City of Clearwater will require extensive cooperation and collaboration across many sectors including businesses, schools, civic institutions, Forward Pinellas, Pinellas County, and various departments of the City to address: 1. Financial support for both establishing and maintaining bike sharing stations at appropriate locations within public rights-of-way. 2 16-02 2. Planning for site locations including considerations of safety, accessibility, social equity and environmental justice. 3. Appropriate mechanisms to reduce risk and provide indemnification. 4. Attention to issues of appropriate signage and advertising. 5. Strategy for monitoring maintenance, operations, appearance of the system, and for evaluating success and community benefits; and WHEREAS, Forward Pinellas has studied and endorsed bike sharing because it offers self-service access to bicycles for short trips without the hassle of maintenance or storage of a bicycle, it complements traditional public transit by serving first- and last- mile needs, it provides residents and visitors alike with more travel options, it is also a clean, affordable, healthy and fun option for getting around; and NOW, THEREFORE, BE IT RESOLVED, that the City of Clearwater supports the vision of a bike sharing program as part of the transportation solution for Pinellas County. PASSED AND ADOPTED THIS _____ day of __________________, 2016. CITY OF CLEARWATER, FLORIDA By:__________________________ George N. Cretekos Mayor Approved as to form: Attest: ___________________________________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#16-2611 Agenda Date: 8/4/2016 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 10.3 SUBJECT/RECOMMENDATION: Approve roadway conversions of Coronado Drive to one-way southbound and Hamden Drive to one-way northbound and authorize the appropriate officials to execute same. SUMMARY: Traffic Operations staff previously presented a proposal to convert Coronado Drive and Hamden Drive on Clearwater Beach to a one-way pair. Since then, city staff has conducted several public outreach events and information distribution initiatives to obtain input from residents and business owners on Clearwater Beach. The limits of the roadway conversions would be First Street on the north end and Gulfview Boulevard/Hamden Drive on the south end. The goal is to reduce travel time through the area between First Street/Coronado Drive and Gulfview Blvd./Hamden Drive (the box) southbound after clearing the signal at Coronado Drive and Gulfview, while reducing the travel time northbound through the box. In addition to the one way pair operation, the recently installed “queuing trigger” for northbound Coronado Drive will assist with reducing delay northbound on Coronado Drive. A shorter travel time across the box is a shorter travel time for the overall trip outside of the box. Beach by Design also mentions one-way pairs as proposed as one of the options for reducing delay. However, it does mention higher speeds as one consequence of adopting one -way operations but that is an enforcement matter that could be mitigated by all way stops at Third Street and Fifth Street on each corridor. The latest spreadsheet showing the output of three tiers of the transportation model run was updated on July 1, 2016. It shows updated hotel room numbers on tier 3, which is the future scenario model run including all new hotel rooms. There is also a bar graph representation of the same information on the spreadsheet (Page 2). The initial cost to carry out the roadway conversions is approximately $10,000 and shall be paid for by the Streets & Sidewalks Capital Improvement Project. Maintenance will be handled by Traffic Operations and there is no anticipated increase in maintenance costs. Based on all the data, modeling, research, and public outreach events, city staff recommends approval to convert Coronado Drive to one-way southbound and Hamden Drive to one-way northbound. APPROPRIATION CODE AND AMOUNT: 0315-92277-562700-541-000-0000 Page 1 City of Clearwater Printed on 8/3/2016 File Number: ID#16-2611 Page 2 City of Clearwater Printed on 8/3/2016 Coronado / Hamden One Way Pairs Updated 7/1/16 Based on mid-week PM peak traffic volumes 1/20/2016 INTERSECTION CAPACITY UTILIZATION (v/c)AVERAGE DELAY ( sec/vehicle)CAPACITY UTILIZATION (v/c)AVERAGE DELAY ( sec/vehicle) Coronado Dr @ 1st St 40.4%1.2 30.4%0.0 Coronado Dr @ 2nd St 31.8%1.1 23.0%0.0 Coronado Dr @ 3rd St 38.5%0.6 29.1%1.2 Coronado Dr @ Brightwater 54.8%0.7 18.7%1.7 Coronado Dr @ 5th St 47.8%2.1 29.3%2.5 Hamden Dr @ Devon 20.0%2.0 25.6%0.0 Hamden Dr @ 3rd St 22.1%1.7 29.1%0.9 Hamden Dr@ Brightwater 23.9%4.8 29.2%1.8 Hamden Dr@ 5th St 21.2%2.4 22.6%1.8 Bayside Dr @ Hamden Dr 18.1%2.5 21.8%0.5 Coronado Dr @ Hamden Dr 44.2%0.0 30.1%0.0 OVERALL NETWORK 33.0%19.1 26.3%10.4 Average v/c Total Av. Delay (sec/vehicle)Average v/c Total Av. Delay (sec/vehicle) Spring break simulation existing volumes INTERSECTION CAPACITY UTILIZATION (v/c)AVERAGE DELAY ( sec/vehicle)CAPACITY UTILIZATION (v/c)AVERAGE DELAY ( sec/vehicle) Coronado Dr @ 1st St 70.8%3.2 54.1%0.0 Coronado Dr @ 2nd St 55.1%6.3 26.8%0.0 Coronado Dr @ 3rd St 67.1%1.1 51.6%0.3 Coronado Dr @ Brightwater 95.9%1.1 27.3%2.4 Coronado Dr @ 5th St 66.8%33.8 34.9%5.4 Hamden Dr @ Devon 14.2%2.0 40.0%0.0 Hamden Dr @ 3rd St 25.0%1.7 51.6%1.3 Hamden Dr@ Brightwater 29.4%5.1 44.9%3.4 Hamden Dr@ 5th St 25.2%2.4 38.4%2.7 Bayside Dr @ Hamden Dr 19.6%2.7 32.2%0.6 Coronado Dr @ Hamden Dr 71.3%0.0 50.1%0.0 OVERALL NETWORK 49.1%59.4 41.1%16.1 Average v/c Total Av. Delay (sec/vehicle)Average v/c Total Av. Delay (sec/vehicle) Spring break with future hotels full occupancy* INTERSECTION CAPACITY UTILIZATION (v/c)AVERAGE DELAY ( sec/vehicle)CAPACITY UTILIZATION (v/c)AVERAGE DELAY ( sec/vehicle) Coronado Dr @ 1st St 88.0%7.3 70.6%0.0 Coronado Dr @ 2nd St 65.1%18.9 25.2%0.0 Coronado Dr @ 3rd St 84.2%3.9 65.8%3.3 Coronado Dr @ Brightwater 88.0%1.5 36.8%2.7 Coronado Dr @ 5th St 108.0%223.0 39.4%17.2 Hamden Dr @ Devon 21.4%2.9 50.3%0.0 Hamden Dr @ 3rd St 22.7%2.3 65.8%3.9 Hamden Dr@ Brightwater 28.0%5.8 53.4%6.5 Hamden Dr@ 5th St 24.2%3.9 44.7%3.4 Bayside Dr @ Hamden Dr 22.2%3.2 38.4%0.5 Coronado Dr @ Hamden Dr 82.3%0.0 60.8%0.0 OVERALL NETWORK 57.6%272.7 50.1%37.5 Average v/c Total Av. Delay (sec/vehicle)Average v/c Total Av. Delay (sec/vehicle) * Future Hotel projects:Additional Rooms: Marquesas 208 The Views- Wyndham 92 Hampton Inn 181 Gulfview Hotel 34 Captian Bligh 159 Coconut Cove/Bayway Hotel 32 Entrada/Guest House 155 Alanik Hotel 100 Mainstream "A"100 Mainstream "B"144 Mainstream "C"166 Brightwater Blue Resort 30 Spring Hill Suites 118 Wyndham Grand 450 Sea Captain 71 Total additional rooms:2040 EXISTING CONFIGURATION ONE WAY PAIRS EXISTING CONFIGURATION ONE WAY PAIRS EXISTING CONFIGURATION ONE WAY PAIRS Coronado / Hamden One Way Pairs Based on mid-week PM peak traffic volumes 1/20/2016 Spring break simulation existing volumes Spring break with future hotels full occupancy* 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% EXISTING CONFIGURATION ONE WAY PAIRS Capacity Utiization 0.0 5.0 10.0 15.0 20.0 25.0 EXISTING CONFIGURATION ONE WAY PAIRS Average Delay 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% EXISTING CONFIGURATION ONE WAY PAIRS Capacity Utiization 0.0 5.0 10.0 15.0 20.0 25.0 EXISTING CONFIGURATION ONE WAY PAIRS Average Delay33.8 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% EXISTING CONFIGURATION ONE WAY PAIRS Capacity Utiization 0.0 5.0 10.0 15.0 20.0 25.0 EXISTING CONFIGURATION ONE WAY PAIRS Average Delay223.0 Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name A e0 v t to i 4 2crC.t, GfrigrVi4 7eLL Signature Address Q6. G "54 ,ea.r -- Phone /Email Yh 1, &- Seri[& ecwiealiQ6'lc e I Li sj,QA ortAxkz_ Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets o9 South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email at& 1)e71)(c-4. 32-1— (M- Le 2J5?/ Aariara PUbles f_61-113- C Ofr) rti ar al Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email r arla N( olovska Ora tjj j( troka lifts b{arrrler) Ij . Soy 5 - 3IS - /Lfoa Oncr n .-rra y14-1' torn e4-, n .e4 Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion;that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email 69f2zut_vilaruL. eckaA . - 331( C7+ Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name I,1 1:9-A* Address Phone /Email Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress - egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name A_299suiald Signature Address Phone /Email 5 £ /h aJ t Pr, ( z) ZJt -e70 4 Dod kside 4 riairsualee relpthfie -41 °"t^• roe - z/b - ii-9- IIo/ AtuAL/ `HS S.. 142/44 ILL do 6 aeA.4 We # Yob C Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name JeffManning Signature Address Phone /Email a 5 Hamden Dr, #502 jmanning707@yahoo.com Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach 1 The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress - egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Affz_111A6tii Signature Address Phone Email 5D / 1 £ k / en405 .M2 - 22s -4ifZ yq.5Aimih,f1 fir• Cf,iap bridle 33767 Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living /vonDevon, Brightwater, and Bayside Drivess 4 g0 H4.na eK u'-7 VV- >ceks,e i+ 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email geig jerser f's`.s' /ieuteiteu 1,iv e95 c atvrA/ er 13atali 703 Sleo —5-0 32 rrtielse ( Vale ex. ne7; o factzt Q. t. LX' d;77;— R4 . Mir Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name 2.4- V (4_ lies Si na SzAddress Phone /Email V(1 1-071166-A) 02 2t7 , G( S- y3_Lrla Ws ! . 1‘;G -7.-7 5y3-2P6-D Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address bOCkS Ck/G7i Phone /Email 70 899 -w 3 g- f50--e4- cf-e0-vvi cu' 1 s Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email Kurf 5E-s %wd- Scti . u s -vto Crab& k js,,(,tios.3e, (4 sg60( 40.8- cgs - /O, kWUC-kUICkS k6t VV"31'' C‘"\ Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address ast A/KJ --fie 02.7 Phone /Email 1 ._. /-epraitt ke C //( a2cti S V$- rz-c se& ad-h, 7)/ gaRgt.5 2.r:LeSkiflo oj. wise.) nn O''f-- le4D c&c) 1- cA-0- ZG, 6ca -s.cm-}-€) bao- YS s'-4- e- Koz -s(c3 Ycw .6y4 Alk CIO fc eW, 74'1404, Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Signature Address Phone /Email 7, 7- Y2z -((2/ e? - l' /6/v,J d/2.. e y7- f7 (- Ai e ‚Q/ 7274 -2 6Y/ 14e 7.27 -94,z -gay 1$00euaiiIr S13-6-DD- 9 fro J w et,_ '4-7-77J-30'4C 27."(0-175r71/4 21-6 4-ttordviLcrri43-(6-4013T Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress offirst responders (Fire, Paramedic and Police vehicles) in the event ci an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email 7J7_ C &I ,aide s'.• /2 6 4s,c3 Ptt)a.k-r- j j C leaiv :fie f 3377 pid , It ,% , /? B,' w 4 +s• -# .3 , Cie. crd,c: Fc_ a3'lG ion- &a -7.339 Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 5000 on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email tivtAti R uri -5 Ojr& ax mufeA ) = 1.79 / uo ) pg. Ci - ;H Ai? c 3. Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address 442-(10(444, 1/ ,(c) s; Ca /11/ ,w • /% X8,11.20 `0N4 ems, 11(4f , _ XS. 8 L' B-n. ,Z,?h, ? 27 14 / "13 76 Phone /Email ea/le-Kerr. o N Qcvn. i tI Ara 4COrw Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress - egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Al /cJ »(i- SS2©/1m4,0 m e, Pr 7"!i4A Arke,k4"a_ R.sp(4,-`-Jt`:s ` Address Phone /Email 7 2 7 - 'Pig - 98 ?7/ 286 Bays/ 1)6" Dg. wit Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress - egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email FE:L1)144,-) /43 Sf Ysi' 1)/ 7°77-7 c -- 3s 3i k',obAFc- cnr e+aQ74 1fr6 Y& alt, co 4111ct J raitierw 23 ( 5c ' 7', 72 -2 -2 — gl2C, KOCAZAAV 1Al I Ot )Z7- may- 77`{114,4014,4-y .) ire Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email c. qk s-30/ (o Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Signature ddress Phone /Email 1-/(,) cko 702 ?) cozy- 72S Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name 4f7(o, /arh n nlitms s. A. Mow() Ar. natur Address Phone /Email PiChew, Ulm th/' mq 141 n (" IN). i/sZ laJ J v A6 cam• Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name 7// 14%10 Address Phone /Email 1 a.li6l/oJ ) r‹, T` x/4(40 -,(/. cc29 i-, Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email s74 iJ e f / V c. e. rn 4Gh i1 zyaNbR . (727 ie42 -096'1 a Mes14 44 1 G /v/(',, / (.10AavitisK, /77006440/V a 7 a ays6DI's da les ails 0/4 #100, CD Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address ss._ i , k , A-Milrbft- St'1'S l 7 3 2v t (.- 7z7-4r?1 -4 9i fiTC(LL /L 7LeeLCf *fl 31Ec t1c'4 7 VCS —V9/Ci Phone /Email Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress- egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress offirst responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email ZT4A) /y ,qt)h Zr6 1141titEAP2A. 7z7 C/y2,(96Z 57-6-v 1-5 rU n /d ei D cvoyi/ b'L 27 92 cd7 4,37 Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name are' Pe/%'CZs Signature Address Phone /Email 44dfe ''. ' ?e.1 / `os /) o kat ai. 4JreTi Ft. Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email 1 3767 Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address 1{-9\ i tA-7 1?„6:s /(1. to-gts Rr,sue 4, , if / 5 1 Phone /Email 727 - Y /2-.G33 rr Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for the following reasons: 1 The proposed plan will not alleviate traffic congestion that only exists during Spring Break and major summer holidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoning is unsafe and bad public policy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents living on Devon, Brightwater, and Bayside Drives. 5 The proposal will severely restrict ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Signature Address Phone /Email r\-iN ., ' • (30lk s ice -- -' - c3z)cr NAcru_ p S Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for thefollowingreasons: 1 The proposed plan will not alleviate traffic congestion that only exists duringSpringBreakandmajorsummerholidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoningisunsafeandbadpublicpolicy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents livingonDevon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residents. a • commercial zones. Name Signature elz r1lL Altos riclAetcavij irrvrxr Address a tC. 9/.17 S, n? 1)tin-ft_ si t tort 10- Phone /Email U d!C t )).u55 636 I 6d/ /n Pi{vv, 7Z7.J-gf -rrsf 06.Jc:FI 33-n) StDr D' GG - 73767 pr CtiJ 35-7L-7 ctebi9 i rt1 c i@ hoo , cosl Ft-1 t A44,-1 j `.Q`` `mil 3 15Ays i ,) A ft 3374 7 I S D \ Pois tDL D.a. kucr CLU et- Nte,Prr; -t? - teA 1s,' f" .nC Z. c^ . Q/eca- ka? r /14/4124/ 11. J Petition In Opposition to Proposed One -Way Realignment of Coronado & Hamden Streets on South Clearwater Beach The residents of Clearwater Beach and business owners listed below are opposed to converting Coronado and Hamden Streets into one -way north and south bound traffic for thefollowingreasons: 1 The proposed plan will not alleviate traffic congestion that only exists duringSpringBreakandmajorsummerholidays. 2 The proposal will increase traffic count by over 500% on Hamden which serves as a buffer to the residential zoning and provides easier access for residents on Devon, Brightwater and Bayside Drives. 3 Increasing traffic into the residential zoning and away from the commercial zoningisunsafeandbadpublicpolicy. 4 The proposal severely restricts vehicular and pedestrian ingress - egress for residents livingonDevon, Brightwater, and Bayside Drives. 5 The proposal will severely restricts ingress- egress of first responders (Fire, Paramedic and Police vehicles) in the event of an emergency during peak traffic. 6 The proposal impedes on the peaceable use of our homestead by elimination of the buffer zone between the residential and commercial zones. Name Si• Addressi r. NILALED,)tock th ar 6.t.01, 6 U Phone /Email 1,10 L g1 t 01447 Clip• t Leh Q,is -qsf -011 727 -945-P3 ' CLEARWATER CITY COMMISSION Meeting Date: Item# /0, 3 As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, uptoamaximumoftenminutes." We the undersigned designate as our spokesperson and waive our r rAP/le- S gnature Signature Signature A-„, Signature Print Name 5/IO (please print) j % it.te3/ Print Name Print Name Print Name Print Name Ii\r StAA r ^o Sh S Print ame fg ( j 11.3 Print Name CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: rA/t Item # l • As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, uptoamaximumoftenminutes." We the undersigned designate as our spokesperson and waive our right to speak. Te. a rf Signature Signature Signature please print) 1V4,ricescA L I/e__‘z, Print Name Print Name f J r\ ir / gy p Print Name pa. ry 7 i/1 U Gr Print Name Print Name Print Name CH3 \CLERK\FORMS \Public Comments at Com Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: OVA Item # As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, uptoamaximumoftenminutes." We the undersigned designate ,,,eA % as our spokesperson and waive our right to speak e4/ LL1' VSignature Signature Signature Signature Signature Signature Signature please print) Print Name Print Name Print Name Print Name Print Name Print Name Print Name CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: g °' ' 0 Item# /b,3 As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten minutes." We the undersigned designate as our spokesperson and waive our right to speak. Signa Signature Signature Cr- Pri t Name a ( 1.7)? please print) 4s ei' Print Name re Signature Signar Signature Print Name Print Name tqir-` 9 Print Name Print Name 1 Print Name 1 GC CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: P-- Y-/ Item # 10..3 -T `e61/ As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, uptoamaximumoftenminutes." We the undersigned designate J llt .41,4 7 / as our spokesperson and waive our right to speak. please print) K J ;7 FL LN/0") Signature Print Name Signature ignature Signature Signature Signature Signature 4( ,Da Cis Print Name PI/(% ame Print Name Print Name Print Name Print Name CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: ir -- _ / to, Item# J0,3 U As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, uptoamaximumoftenminutes." We the undersigned designate as our spokesperson and waive our right to speak. Signature Signature please print) Print Name Pri t Name Ar,L 47/./. Print Name Cie ciriG (A/t I// arils Print Name Print Name ji0A0 FAV Print Name Print Name CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: b `- Li 11(% Item # lb, 3 As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten minutes." We the undersigned designate ke-d (please print) as our spokesperson and waive our right to speak. 1-,v,\) c1 yj l Print Name UCCI n nel plot) Print Name ee "z-o-P E fc(JiLLocf Print Name e 44-5 Print Name 7 6h eW In ' Print Name 113\9\ Signature Print Name Print Name CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034 CLEARWATER CITY COMMISSION Meeting Date: /r; Item # 3,1— / li As stated in Commission Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, uptoamaximumoftenminutes." We the undersigned designate L.ma/e4 41,k. ' .. as our spokesperson and waive our right to speak. zek 471e/ c&/J/ Signature Print Name fV7) U1b " '' Signature Signature Signature Signature Signature Signature please print) 7 2 / } z L- /ycpl,9 ) Print Name Print Name Print Name Print Name Print Name Print Name CH3 \CLERK\FORMS \Public Comments at Corn Mtg.doc Jan 9, 2002 9700 -0034