11/06/1996
AIRPORT AUTHORITY
CITY OF CLEARWATER
November 6, 1996
Present: Charles Silcox Chair
Stephen Bils Vice Chair
Gary Benjamin Board Member
Charles Kilbride Board Member
Francis J. Werner Board Member
John Carassas Assistant City Attorney
Glen Bahnick Civil Engineer II, Staff Liaison
Gwen Legters Board Reporter
The Chair called the meeting to order at 3:00 p.m. in City Hall.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Minutes Approval --
October 2, 1996
Member Benjamin requested an amendment of language on page 4, second paragraph.
The fifth sentence was changed as follows: “…Airport Authority members expressed
reluctance to give up sell any airpark land.” Assistant City Attorney Carassas briefly discussed
the options he is discussing with the American Tool and Mold representatives who expressed
an interest in putting a retention pond on a portion of airpark land. He agreed selling the land
is out of the question. Discussion ensued regarding technicalities of granting an easement.
moved to approve motion
Member Bils the minutes as emended. The was duly
carried
seconded and unanimously.
Tenant Report -- FBO
The FBO was not present. The Chair reported 40 shade hangars, 10 enclosed hangars,
22 hard stands and 14 grass tiedowns are occupied. Mr. Emshoff updated the number of hard
stands to 23 when he arrived at 3:57 p.m.
4. Security Signage
Mr. Bahnick said the City sign shop has completed its move and is ready for business. He
questioned the types and number of signs the members desire to have posted on airpark
property. Consensus was for the following signs: 1) additional no trespassing signs along the
golf course side; 2) City Engineering Director Rich Baier has requested signs restricting pets in
the flight operations building. While members did not want to prohibit pets from coming into
the airpark, it was agreed pets should not be allowed on the furniture; 3) the sign posting the
noise abatement procedures should be duplicated, or placed in a more visible location; 4) a
sign with the traffic pattern diagram indicating the correct landing direction and transmitting
frequency is needed outside; and 5) signs referencing the City ordinance setting airpark hours
maa11.96 1 11/06/96
of operation, with the ordinance number(s), were requested near every entrance. It was
indicated the CAP and Eagle flights are exempt from the hours of operation. Board members
praised the CAP for doing a great job.
5. New Hangar Construction
Mr. Bahnick reported he and Mr. Silcox were among the participants in the new hangar
preconstruction meeting. He reviewed project details to be arranged before the December 2
startup date and said Mr. Silcox had contributed good suggestions regarding a modified floor
plan. Fire Department representatives had been invited to address life safety issues.
Discussion had involved fire wall rating, ADA accessibility in every bay, and the need to find a
way to incorporate ADA accessible pedestrian doors into the rolling doors. The City is to install
a fire hydrant at no expense to the airpark. Safety will be a major issue. Pilots will be asked to
police each other, and the FDOT will do spot inspections during construction. The contractor
has spelled out a safety plan that must be followed to the letter. Staff is excited the project
tying into the Master Plan is moving forward. Mr. Bahnick said the Clearwater Airpark is an
impressive facility that compares favorably with seven general aviation airports in the Tampa
Bay area staff recently toured.
Discussion ensued regarding to where the airplanes may be moved during construction.
In response to a question, Mr. Bahnick said an insurance bond was required. Member
consensus was to plan an open house and ribbon cutting ceremony in the Spring.
6. Master Plan Update
Mr. Bahnick reported the desired safety overruns and taxiway lighting must be on the
FDOT approved Master Plan before they can be considered for State funding. Board and staff
agreed the lighting issue should not be pushed ahead so fast it is not done right. Discussion
ensued regarding details of proposed Master Plan updates. Members were requested to
brainstorm ideas for inclusion in the new plan. It was suggested the Airport Authority may want
to form a Master Plan update committee and set a special meeting. Mr. Bahnick will have a
draft of the Master Plan ready within two months. Discussion ensued regarding composition of
the Master Plan, and the benefits of combining the marketing aspect of the airpark with a
facility plan.
7. Request for Proposal -- FBO
Mr. Bahnick reported the City Commission did not accept the final FBO ranking suggested
by the selection committee. Some Commissioners thought the RFP was rushed and noted the
Airport Authority’s discomfort with the process. The RFP was returned to staff with instructions
for revision. After the draft ranking criteria are distributed to staff and the Airport Authority for
comments, the City Commission wants to have a special meeting with the Airport Authority. Mr.
Emshoff has consented to remain at the airpark for nine months, although Commissioner Clark
encourages staff to accomplish the new selection within six months. General discussion
ensued regarding this issue.
Members requested copies of the old lease that was marked with requested changes, to
avoid duplicating work. Mr. Silcox has information he retained from a survey of airpark tenants
three years ago he will bring to the table. Mr. Bahnick said the Commission wants an annual
independent certified audit of the FBO. Concerns were expressed such an audit would add
maa11.96 2 11/06/96
$2,500 to $15,000 to the airpark budget. Discussion continued regarding airpark operations,
service standards, bi-annual inspections, FBO evaluation criteria percentages, details of the
prospective RFP draft, and how it will be marketed. It was indicated the RFP will be loaded on
the City’s Internet website. Staff will provide the address to interested members after today’s
meeting. In response to a question, Mr. Bahnick said a couple of paragraphs in the RFP
address the Airport Authority’s vision for the airpark.
8. Economic Benefit Analysis for Clearwater Airpark
Board members reviewed the report prepared by the aviation group from Post, Buckley,
Shuh and Jernigan. Mr. Bahnick said minor adjustments will be made. The report indicates
the airpark is a $9 million benefit to the City. Brief discussion ensued regarding the report. It
was indicated the consultants did a nice job.
9. Airpark Budget
City Budget Director Tina Wilson was present to discuss a General Fund expenditure
analysis regarding the airpark budget for FY 93/94, 95/96 and as adopted for 1997. One
member expressed concern the Airport Authority has not previously received financial
information regarding airpark operation and requested regular updates. Ms. Wilson will
forward copies of the quarterly budget reports when they are prepared for the City Commission.
She said the airpark is tracked as a separate program, so the information should be easily
found in the report. She was requested to provide approved capital budget numbers for FY 95
through 97 at the next meeting.
Discussion ensued regarding how to return Clearwater Airpark to an enterprise fund. Ms.
Wilson said the airpark was changed to a General Fund because it had not been able to
support its expenses. She explained how the costs of staff time are distributed among projects
as a percentage of the budget. She will provide a history regarding the amount of money the
airpark was losing, including the last two years it was an enterprise fund. Board members
thanked Ms. Wilson for attending and indicated they were pleased with the information she
provided.
Other Business
??
Mr. Bahnick reported the Commission Chambers will not be available during City Hall
renovations. The first three Airport Authority meetings of 1997 will scheduled in a Municipal
Services building conference room. He said the City Management team has given advisory
boards the option of canceling meetings during renovations.
??
The Chair recognized John Atanasio, of the Civil Air Patrol. Mr. Atanasio complained he
has been told his request for use of airpark land has been sitting in the City Manager’s office
awaiting FBO selection. Discussion ensued regarding the value of the CAP to the community.
Mr. Bahnick said Mr. Baier has been working with the City Manager directly regarding this
issue. A question was raised whether the City Manager is acting on her discretion or that of
the City Commission. Member Silcox said he received a letter from Mayor Garvey thanking him
for his input and looking forward to working with the Airport Authority regarding the airpark.
maa11.96 3 11/06/96
??
Member Kilbride announced he was disappointed by what happened at the City
Commission meeting with regard to postponing the FBO selection. He understood it is the
Airport Authority’s responsibility to push staff to get things done at the airpark. He did not
understand why unfinished projects are brought up repeatedly and delayed. He requested to
come in for a personal update on the issues, some of which go back seven or eight years. He
liked the idea of marketing the airpark on the Internet. He felt the airpark should be receiving
revenue from restaurants and related family activities at the airpark. He expressed concern
the City Commission does not appear to have read Airport Authority minutes and questioned
the minutes distribution procedure. Member Silcox agreed the City Commission and Airport
Authority need to communicate better. He questioned the possibility of getting on a City
Commission agenda to provide background on major issues that will be coming before them for a
decision.
??
Member Benjamin expressed concern documents are produced piecemeal and there is no
appearance of continuity regarding airpark facility planning. He said the Airport Authority provides a
valuable and unique perspective due to the members’ background and experience. He wished to
take advantage of the opportunity to create a facility of which they will be proud in the future. He
said it is ludicrous what is being done to the CAP. He felt it is time to televise Airport Authority
meetings as a valuable way of reaching into the community and bringing information to the public.
One reason the meetings are not televised yet is because C-View staff’s time is already booked.
Mr. Bahnick said the Engineering Department may get its own cable TV channel on which to
broadcast matters of interest to the public.
moved
Member Benjamin to arrange to have Airport Authority meetings televised, to bring the
motionseconded
Airport Authority in line with other City advisory boards. The was duly and
carried
unanimously.
??
Member Silcox expressed concern with City code enforcement acting on anonymous
complaints. He referred to a complaint that Don Hendricks, a licensed, insured and qualified
aircraft mechanic, was doing field maintenance at the airpark. Mr. Carassas said the City has
a policy that accepts anonymous information to avoid discouraging people from reporting
violations.
??
Member Silcox said he has developed a personal website and is linked to the City of
Clearwater at the Main Library. He wishes to publish pictures and details about the airpark.
He reminded pilots aircraft have to be moved in time for the December 2 start-up of new
hangar construction. He will help Mr. Emshoff reposition the airplanes and will forward
information to staff about the condition of the site to the north. He invited Airport Authority
members to the Experimental Aircraft Association Christmas party on December 7, at Kally K’s
in Dunedin. It starts at 7:30 p.m. and tickets are $15.00 per meal. A guest speaker will talk
about putting people on the space shuttle.
??
A question was raised regarding a tour of general aviation facilities. Mr. Bahnick said the
Commission decided against a two-day bus tour due to time constraints. A flying tour will be
conducted instead. The Commission will depart from Clearwater Airpark at 8:30 a.m.,
Tuesday, November 26, weather permitting. As only two seats are open, it was not known if
Airport Authority members would attend.
Call of the Next Meeting
maa11.96 4 11/06/96
The next regular meeting of the Airport Authority was called for December 4, 1996, at
3:00 p.m., in City Commission Chambers.
Adjournment
The meeting adjourned at 4:43 p.m.
Chair
Airport Authority
Attest:
Board Reporter
maa11.96 5 11/06/96
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AIRPORT AUTHORITY
CITY OF CLEARWATER
November 6, 1996
Present:
Charles Silcox
Stephen Bils
Gary Benjamin
Charles Kilbride
Francis J. Werner
John Carassas
Glen Bahnick
Gwen Legters
Chair
Vice Chair
Board Member
Board Member
Board Member
Assistant City Attorney
Civil Engineer II, Staff Liaison
Board Reporter
c The Chair called the meeting to order at 3:00 p.m. in City Hall.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Minutes Approval -- October 2, 1996
Member Benjamin requested an amendment of language on page 4, second paragraph.
The fifth sentence was changed as follows: "...Airport Authority members expressed
reluctance to give up ~ any airpark rand." Assistant City Attorney Carassas briefly
discussed the options he is discussing with the American Tool and Mold representatives
who expressed an interest in putting a retention pond on a portion of airpark land. He
agreed selling the land is out of the question. Discussion ensued regarding technicalities of
granting an easement.
Member Bils moved to approve the minutes as emended. The motion was duly
seconded and carried unanimously.
Tenant Report -- FBO
The FBD was not present. The Chair reported 40 shade hangars, 10 enclosed
hangars, 22 hard stands and 14 grass tiedowns are occupied. Mr. Emshoff updated the
number of hard stands to 23 when he arrived at 3:57 p.m.
4. Set:urity Slgnage
Mr. Bahnick said the City sign shop has completed its move and is ready for business.
He questioned the types and number of signs the members desire to have posted on
airpark property. Consensus was for the following signs: 1) additional no trespassing
signs along the golf course side; 2) City Engineering Director Rich Baier has requested
signs restricting pets in the flight operations building. While members did not want to
prohibit pets from coming into the airpark, it was agreed pets should not be allowed on the
furniture; 3) the sign posting the noise abatement procedures should be duplicated, or
~Iaced in a more visible location; 4) a sign with the traffic pattern diagram indicating the
maa11.96 1 11/06/96
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I
correct landing direction and transmitting frequency is needed outside; and 5) signs
referencing the City ordinance setting airpark hours of operation, with the ordinance
number(s), wore requested near every entrance. It was indicated the CAP and Eagle
flights are exempt from the hours of operation. Board members praised the CAP for doing
a great job.
5. New Hangar Construction
Mr. Bahnick reported he and Mr. Silcox were among the participants in the new hangar
preconstruction meeting. He reviewed project details to be arranged before the
December 2 startup date and said Mr. Silcox had contributed good suggestions regarding a
modified floor plan. Fire Department representatives had been invited to address life
safety issues. Discussion had involved fire wall rating, ADA accessibility in every bay, and
the need to find a way to incorporate ADA accessible pedestrian doors into the rolling
doors. The City is to install a fire hydrant at no expense to the airpark. Safety will be a
major issue. Pilots will be asked to police each other, and the FOOT will do spot
inspections during construction. The contractor has spelled out a safety plan that must be
followed to the letter. Staff is excited the project tying into the Master Plan is moving
forward. Mr. Bahnick said the Clearwater Airpark is an impressive facility that compares
favorably with seven general aviation airports in the Tampa Bay area staff recently toured.
.-)
..............
Discussion ensued regarding to where the airplanes may be moved during
construction. In response to a question, Mr. Bahnick said an insurance bond was required.
Member consensus was to plan an open house and ribbon cutting ceremony in the Spring.
6. Master Plan Update
Mr. Bahnick reported the desired safety overruns and taxiway lighting must be on the
FOOT approved Master Plan before they can be considered for State funding. Board and
staff agreed the lighting issue should not be pushed ahead so fast it is not done right.
Discussion ensued regarding details of proposed Master Plan updates. Members were
requested to brainstorm ideas for inclusion in the new plan. It was suggested the Airport
Authority may want to form a Master Plan update committee and set a special meeting.
Mr. Bahnick will have B draft of the Master Plan ready within two months. Discussion
ensued regarding composition of the Master Plan, and the benefits of combining the
marketing aspect of the airpark with a facility plan.
7. Request for Proposal -- FBO
Mr. Bahnick reported the City Commission did not accept the final FBD ranking
suggested by the selection committee. Some Commissioners thought the RFP was rushed
and noted the Airport Authority's discomfort with the process. The RFP was returned to
staff with instructions for revision. After the draft ranking criteria are distributed to staff
and the Airport Authority for comments, the City Commission wants to have a special
meeting with the Airport Authority. Mr. Emshoff has consented to remain at the airpark
for nine months, although Commissioner Clark encourages staff to accomplish the new
selection within six months. General discussion ensued regarding this issue.
v
maa11.96
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Members requested copies of the old loase that was marked with requested changes,
to avoid duplicating work. Mr. Silcox has information he retained from a survey of airpark
tenants three years ago he will bring to the table. Mr. Bahnick said the Commission wants
an annual independent certified audit of the FBO. Concerns were expressed such an audit
would add $2,500 to $15,000 to the airpark budget. Discussion continued regarding
airpark operations, service standards, bi-annual inspections, FBO evaluation criteria
percentages, details of the prospective RFP draft, and how it will be marketed. It was
indicated the RFP will be loaded on the City's Internet website. Staff will provide the
address to interested members after today's meeting. In response to a question,
Mr. Bahnick said a couple of paragraphs in the RFP address the Airport Authority's vision
for the airpark.
8. Economic Benefit Analvsis for Clearwater Airpark
Board members reviewed the report prepared by the aviation group from Post,
Buckley, Shuh and Jernigan. Mr. Bahnick said minor adjustments will be made. The report
indicates the airpark is a $9 million benefit to the City. Brief discussion ensued regarding
the report. It was indicated the consultants did a nice job.
9. Airpark Budget
City Budget Director Tina Wilson was present to discuss a General Fund expenditure
analysis regarding the airpark budget for FY 93/94, 95/96 and as adopted for 1997. One
member expressed concern the Airport Authority has not previously received financial
information regarding airpark operation and requested regular updates. Ms. Wilson will
forward copies of the quarterly budget reports when they are prepared for the City
Commission. She said the airpark is tracked as a separate program, so the information
should be easily found in the report. She was requested to provide approved capital
budget numbers for FY 95 through 97 at the next meeting.
Discussion ensued regarding how to return Clearwater Airpark to an enterprise fund.
Ms. Wilson said the airpark was changed to a General Fund because it had not been able
to support its expenses. She explained how the costs of staff time are distributed among
projects as a percentage of the budget. She will provide a history regarding the amount of
money the airpark was losing, including the last two years it was an enterprise fund. Board
members thanked Ms. Wilson for attending and indicated they were pleased with the
information she provided.
Other Business
. Mr. Bahnick reported the Commission Chambers will not be available during City Hall
renovations. The first three Airport Authority meetings of 1997 will scheduled in a
Municipal Services building conference room. He said the City Management team has
given advisory boards the option of canceling meetings during renovations.
· The Chair recognized John Atanasio, of the Civil Air Patrol. Mr. Atanasio complained he
has been told his request for use of airpark fand has been sitting in the City Manager's
V office awaiting FBD selection. Discussion ensued regarding the value of the CAP to the
maa11.96 3 11/06/96
. . .,. ~....
~._.-.:"'~:.~. .
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community. Mr. Bahnick said Mr. Baier has been working with the City Manager directly
regarding this issue. A question was raised whether the City Manager is acting on her
discretion or that of the City Commission. Member Silcox said he received a letter from
Mayor Garvey thanking him for his input and looking forward to working with the Airport
Authority regarding the airpark.
· Member Kilbride announced he was disappointed by what happened at the City
Commission meeting with regard to postponing the FBO selection. He understood it is the
Airport Authority's responsibility to push staff to get things done at the airpark. He did not
understand why unfinished projects arB brought up repeatedly and delayed. He requested
to come in for a personal update on the issues, some of which go back seven or eight
years. He liked the idea of marketing the airpark on the Internet. He felt the airpark
should be receiving revenue from restaurants and related family activities at the airpark.
He expressed concern the City Commission does not appear to have read Airport Authority
minutes and questioned the minutes distribution procedure. Member Silcox agreed the City
Commission and Airport Authority need to communicate better. He questioned the
possibility of getting on a City Commission agenda to provide background on major issues that
will be coming before them for a decision.
1:)
· Member Benjamin expressed concern documents are produced piecemeal and there is no
appearance of continuity regarding airpark facility planning. He said the Airport Authority
provides a valuable and unique perspective due to the members' background and experience.
He wished to take advantage of the opportunity to create a facility of which they will be proud
in the future. He said it is ludicrous what is being done to the CAP. He felt it is time to
televise Airport Authority meetings as a valuable way of reaching into the community and
bringing information to the public. One reason the meetings are not televised yet is because
C-View staff's time is already booked. Mr. Bahnick said the Engineering Department may get
its own cable TV channel on which to broadcast matters of interest to the public.
Member Benjamin moved to arrange to have Airport Authority meetings televised. to bring
the Airport Authority in line with other City advisory boards. The motion was duly seconded
and carried unanimously.
· Member Silcox expressed concern with City code enforcement acting on anonymous
complaints. He referred to a complaint that Don Hendricks, a licensed, insured and
qualified aircraft mechanic, was doing field maintenance at the airpark. Mr. Carassas said
the City has a policy that accepts anonymous information to avoid discouraging people
from reporting violations.
Q
· Member Silcox said he has developed a personal website and is linked to the City of
Clearwater at the Main Library. He wishes to publish pictures and details about the
airpark. He reminded pilots aircraft have to be moved in time for the December 2 start-up
of new hangar construction. He will help Mr. Emshoff reposition the airplanes and will
forward information to staff about the condition of the site to the north. He invited Airport
Authority members to the Experimental Aircraft Association Christmas party on
December 7, at Kally K's in Dunedin. It starts at 7:30 p.m. and tickets are $15.00 per
meal. A guest speaker will talk about putting people on the space shuttle.
maal1.96
4
11/06/96
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· A question was raised regarding a tour of general aviation facilities. Mr. Bahnick said
the Commission decided against a two-day bus tour due to time constraints. A flying tour
will be conducted instead. The Commission will depart from Clearwater 'Airpark' at
8:30 a.m., Tuesday, November 26, weather permitting. As only two seats are open, it
was not known if Airport Authority members would attend.
Call of the Next Meeting
The next regular meeting of the Airport Authority was called for December 4, 1996, at
3:00 p.m., in City Commission Chambers.
Adjournment
The meeting adjourned at 4:43 p.m.
Chair
Airport Authority
. Attest:
o
Lj~~
B68rd Reporter . '
>.
maa1 1.96
5
11/06/96