10/02/1996
AIRPORT AUTHORITY
CITY OF CLEARWATER
October 2, 1996
Present: Charles Silcox Chair
Stephen Bils Vice Chair
Gary Benjamin Board Member
Charles Kilbride Board Member
Francis J. Werner Board Member
(arrived 4:09 p.m.)
John Carassas Assistant City Attorney
Terry Jennings Chief Engineer
Glen Bahnick Civil Engineer II, Staff Liaison
Gwen Legters Board Reporter
The Chair called the meeting to order at 3:00 p.m. in City Hall.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Minutes Approval -
September 4, 1996
Member Silcox corrected an error on page one, under Tenant Report, stating 10 enclosed
hangars are occupied, not 23 as the minutes reported.
moved to approve motion
Member Bils the minutes as corrected. The was duly
secondedcarried
and unanimously.
Tenant Report - FBO
The FBO was not present. The Chair reported 40 shade hangars, 10 enclosed hangars,
22 hard stands and 14 grass tiedowns are occupied.
Landfill Remediation
Miles Ballogg, City Environmental Specialist Supervisor, provided a historical overview of
the City property currently used by the airpark. He outlined the previous land use, discovery of
the landfill, the contamination assessment, and details of the geotechnical survey required by
State environmental regulatory staff to determine the extent of the landfill.
Chris Wilson, of Post, Buckley, Shuh and Jernigan, explained the phased approach used
in preparing the contamination assessment plan for submittal to DEP. A grid of test wells are
drilled to determine the vertical and horizontal extent of the contamination. Technical
memoranda are submitted to DEP at each juncture of the analysis to save money and speed
the process and reduce the chances of having to repeat certain aspects of the tests. Mr.
Wilson displayed an aerial photograph, pointing out areas of contamination revealed by
ground penetrating radar, and locations of the 11 test wells. He discussed details of the
testing operation, types and amounts of organic and nonorganic liquid and solid contaminants
present, and the possible resulting implications. While preliminary results indicate the
maa10.96 1 10/02/96
contamination is not as bad as had been feared, some mitigation will be required, depending
on the findings of the State regulators regarding the ground water.
In response to questions from Mr. Jennings, Mr. Wilson did not expect expensive soil
excavation to be required, because DEP will take into consideration the actual uses of the
airpark property, which is consistent with uses of former landfills. He said the DEP looks for
insidious substances with a high potential for toxicity. The ordinary debris revealed to date is
not a great cause for concern. Discussion ensued regarding historical photographs of various
uses of the property since 1955. Mr. Ballogg pointed out excavation and disposal of
contaminated soil, and site dewatering add substantial cost to a construction project.
Depending on the test results, some contamination may be able to be contained and/or treated
on site. He explained the City has a good working relationship with the DEP and did not
expect unusual problems. He will provide more information and updates once DEP’s
evaluation of the first round of testing is received.
Identification Badges
Mr. Bahnick reminded members to obtain their badges.
Security Signage
Mr. Bahnick said the Traffic sign shop will create the requested signage once they have
completed their move and their sign fabrication equipment is back on line. He will coordinate with
Member Silcox regarding number, type, and sign language required.
New Hangar Construction
Mr. Bahnick related how the project has been delayed from going to the City Commission. He
reported the agenda item had been delayed by a bid protest and the contractor had concerns the
controversial nature of the hangars may prevent approval. Discussion ensued regarding the project
in relation to the master plan, and stormwater retention requirements related to the new taxiway
construction. Mr. Bahnick responded to a question regarding constructing the taxiways with
permeable paving materials to eliminate the need for retention. He said DOT approved materials
must be used since they are providing 50% of the funding. Mr. Jennings concurred, stating he
would be reluctant to use turf blocks in any area that would bear much weight or traffic. He said
blowing dirt is another reason traditional paving and retention will be provided. Mr. Bahnick will
coordinate with the contractor when the item finally goes before the City Commission. Mr. Jennings
stated he has previously worked with the contractor and expected a smooth process.
Runway/Taxiway Lights
Mr. Bahnick reported this project is on hold until the FBO selection issue is settled. A question
was raised regarding how going forward with the lights would impact the new FBO. Mr. Jennings
responded some feel the airpark issue is controversial enough without having to deal with the issue
of the potential impact of night lighting on the surrounding residential property owners.
Request for Proposal -- FBO
Mr. Bahnick reported consideration of the selections committee’s suggested rankings is on
tomorrow night’s City Commission agenda. In response to a question, Mr. Bahnick outlined the
maa10.96 2 10/02/96
options if an FBO is not selected, stating City Commission direction to staff will be needed. One
member reiterated his request for a two year cash receipts and disbursements report and
projection. Mr. Jennings reiterated that is part of the business plan. He explained how the
projected income is to be redirected into airpark improvements for next year. It was indicated the
airpark currently has a negative cash flow, with the City making up approximately $1,640 annually
out of the General Fund. While acknowledging that is a relatively small figure, Mr. Bahnick said the
City Commission wants to look at ways to improve operations to generate increased cash flow and
make the airpark self supporting, with a view toward returning it to enterprise fund status in the
future. Discussion ensued regarding how capital expenditures are handled under an enterprise
fund versus a general fund.
Airpark Mowing Contract
It was indicated the mowing contract is up for renewal October 1, but will be delayed because
the FBO is supposed to take over mowing responsibilities. The City did not feel it was fair to solicit
a six month contract until the new FBO is seated. The current mowing contractor has agreed to
perform a set number of mowings between now and February.
Economic Benefit Analysis for Clearwater Airpark
Mr. Bahnick reported the City has engaged the firm of Post, Buckley, Shuh and Jernigan to
prepare an economic impact study of Clearwater Airpark and compare it to aviation centers
throughout the southeastern United States. The study will incorporate interviews with involved
parties to determine the benefit of keeping the airpark open. General discussion ensued and staff
was requested to incorporate the results of a comprehensive 1988 study in which the Airport
Authority participated heavily. Mr. Jennings expressed his willingness to continue learning from the
Airport Authority and keeping them informed of City activities from the staff level.
When Member Werner arrived, he reiterated an earlier request for a financial history of receipts
and disbursements the City has received from the airpark and whether or not it is running at a
deficit. Mr. Bahnick responded the five-year analysis in tomorrow night’s City Commission agenda
pack includes a four-year history and one year projection. Discussion ensued to bring Member
Werner up to date. The meeting recessed from 4:23 to 4:28 to acquire copies of the 10/3/96 City
Commission Item #36 for the members. After review of the handout, a large airpark budget
variance was pointed out and concern was expressed some of the numbers could have been
altered. Staff was requested to have someone from the City’s Finance Department at the next
meeting to provide more comprehensive details and an explanation of how these figures were
achieved. General discussion ensued regarding how FBO rental and fuel rates are set, why some
projected revenues were not realized because of the complications and delays in new hangar
construction and FBO lease renewal. Airport Authority members expressed an interest in having
Budget Director Tina Wilson present to report quarterly budget amendment data for the benefit of
airpark patrons expressing an interest.
It was noted, at the previous meeting, Airport Authority members had been requested
to review the FBO lease and make suggestions for amendments to take into new lease
negotiations. Mr. Jennings requested to wait for the results of the City Commission’s
decision tomorrow night, but the members indicated they wanted to time to review it for
changes that would apply to airpark operation regardless of whom the City Commission
selects. Mr. Jennings reiterated the City Commission will direct staff tomorrow night.
maa10.96 3 10/02/96
Other Business
??
American Tool and Mold representatives Steve Jarae and Demetre Loulourgas
addressed the Airport Authority. They wish to expand their facility, located adjacent to the
airpark, and they expressed an interest in leasing or purchasing a portion of airpark land
for use as an easement. The easement would remain open space and could possibly be
used for retention. They were informed about the landfill issue and the possibility of
groundwater contamination. While not opposed to a shared easement, Airport Authority
members expressed reluctance to sell any airpark land. Mr. Jennings pointed out a five
year lease would probably not be appropriate for an expansion of the magnitude
described, so the City Attorney would have to look at the alternatives for use of the portion
in question.
Discussion ensued regarding the proposal, and a question was raised how it would
affect the airpark master plan. Mr. Jennings stated the master plan needs to be revisited,
updated, and reapproved considering the landfill concerns. Discussion ensued regarding
what is contained in the master plan and what is to be revisited. Mr. Jennings will advise
Mr. Jarae and Mr. Loulourgas how to direct their inquiry through City channels.
??
Member Silcox expressed concern with the media alluding the City Commission is not
up to date on airpark business. He expressed the need to communicate more closely and
regularly with the Commission. Member Bils expressed concern with giving the
Commission information preemptively, stating a high profile operation invites controversy,
but an operation that calls less attention to itself experiences fewer risks. Member Silcox
felt the Commission is being influenced by outside information regarding airpark matters
and would benefit from being brought up to date sooner, in most cases. Mr. Jennings
explained the City Manager encourages staff to provide everything imaginable in an effort
to keep the City Commission informed.
??
Member Benjamin expressed concern the City Commission did not receive sufficient
information regarding the FBO selection process, so could not have an understanding how
the rankings were done. Lengthy discussion ensued regarding how greater Airport
Authority involvement is needed. Mr. Jennings agreed staff’s job is easier every time the
Airport Authority makes a recommendation, but stressed staff must follow the direction
received from their superiors. Member Benjamin expressed his frustration that the Airport
Authority is not attaining their goals for the airpark. Mr. Jennings agreed to take the
members’ comments to City Engineer Rich Baier to see how to improve communications
with the Airport Authority.
Call of the Next Meeting
The next regular meeting of the Airport Authority was called for November 6, 1996, at
3:00 p.m., in City Commission Chambers.
Adjournment
The meeting adjourned at 5:21 p.m.
maa10.96 4 10/02/96
Chair
Airport Authority
Attest:
Board Reporter
maa10.96 5 10/02/96
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AIRPORT AUTHORITY
CITY OF CLEARWATER
October 2, 1996
Present: Charles Silcox Chair
Stephen Bils Vice Chair
Gary Benjamin Board Member
Charles Kilbride Board Member
Francis J. Werner larrived 4:09 p.m.) Board Member
John Carassas Assistant City Attorney
Terry Jennings Chief Engineer
Glen Bahnick Civil Engineer II, Staff Liaison
Gwen Legters Board Reporter
The Chair called the meeting to order at 3:00 p.m. in City Hall.
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
, Minutes Approval- September 4, 1996
Member Silcox corrected an error on page one, under Tenant Report, stating 10 enclosed
hangars are occupied, not 23 as the minutes reported.
(~
r~!I
Member Bils moved to approve the minutes as corrected. The motion was duly
seconded and carried unanimously.
Tenant Report - FBO
The FBO was not present. The Chair reported 40 shade hangars, 10 enclosed
hangars, 22 hard stands and 14 grass tiedowns are occupied.
Landfill Remediation
Miles Ballogg, City Environmental Specialist Supervisor, provided a historical overview
of the City property currently used by the airpark. He outlined the previous land use,
discovery of the landfill, the contamination assessment, and details of the geotechnical
survey required by State environmental regulatory staff to determine the extent of the
landfill.
0'"
, .,.f.l~"
Chris Wilson, of Post, Buckley, Shuh and Jernigan, explained the phased approach
used in preparing the contamination assessment plan for submittal to DEP. A grid of test
wells are drilled to determine the vertical and horizontal extent of the contamination.
Technical memoranda are submitted to DEP at each juncture of the analysis to save money
and speed the process and reduce the chances of having to repeat certain aspects of the
tests. Mr. Wilson displayed an aerial photograph, pointing out areas of contamination
revealed by ground penetrating radar, and locations of the 11 test wells. He discussed
details of the testing operation, types and amounts of organic and nonorganic liquid and
maa10.96 1 10/02/96
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solid contaminants present, and the possible resulting implications. While preliminary
results indicate the contamination is not as bad as had been feared, some mitigation will
be required, depending on the findings of the State regulators regarding the ground water.
In response to questions from Mr. Jennings, Mr. Wilson did not expect expensive soil
excavation to be required, because DEP will take into consideration the actual uses of the
airpark property, which is consistent with uses of former landfills. He said the DEP looks
for insidious substances with a high potential for toxicity. The ordinary debris revealed to
date is not a great cause for concern. Discussion ensued regarding historical photographs
of various uses of the property since 1955. Mr. Ball09g pointed out excavation and
disposal of contaminated soil, and site dewatering add substantial cost to a construction
project. Depending on the test results, some contamination may be able to be contained
and/or treated on site. He explained the City has a good working relationship with the DEP
and did not expect unusual problems. He will provide more information and updates once
DEP's evaluation of the first round of testing is received.
Identification Badges
Mr. Sahnick reminded members to obtain their badges.
Security Signage
(~
':1;-)-#
Mr. Bahnick said the Traffic sign shop will create the requested signage once they have
completed their move and their sign fabrication equipment is back on line. He will coordinate
with Member Silcox regarding number, type, and sign language required.
New Hangar Construction
Mr. Bahnick related how the project has been delayed from going to the City Commission.
He reported the agenda item had been delayed by a bid protest and the contractor had
concerns the controversial nature of the hangars may prevent approval. Discussion ensued
regarding the project in relation to the master plan, and stormwater retention requirements
related to the new taxiway construction. Mr. Bahnick responded to a question regarding
constructing the taxiways with permeable paving materials to eliminate the need for retention.
He said DOT approved materials must be used since they are providing 50% of the funding.
Mr. Jennings concurred, stating he would be reluctant to use turf blocks in any area that would
bear much weight or traffic. He said blowing dirt is another reason traditional paving and
retention will be provided. Mr. Bahnick will coordinate with the contractor when the item
finally goes before the City Commission. Mr. Jennings stated he has previously worked with
the contractor and expected a smooth process.
RunwaylTaxiway Lights
Mr. Bahnick reported this project is on hold until the FBD selection issue is settled. A
question was raised regarding how going forward with the lights would impact the new FBO.
Mr. Jennings responded some feel the airpark issue is controversial enough without having to
deal with the issue of the potential impact of night lighting on the surrounding residential
o property owners.
maa10.96
2
10/02/96
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i~ Request for Proposal - FBO
,
Mr. Bahnick reported consideration of the selections committee's suggested rankin9s is on
tomorrow night's City Commission agenda. In response to a question, Mr. Bahnick outlined the
options if an FBD is not selected, stating City Commission direction to staff will be needed.
One member reiterated his request for a two year cash receipts and disbursements report and
projection. Mr. Jannings reiterated that is part of the business plan. He explained how the
projected income is to be redirected into airpark improvements for next year. It was indicated
the airpark currently has a negative cash flow, with the City making up approximately $1,640
annually out of the General Fund. While acknowledging that is a relatively small figure, Mr.
Sahnick said the City Commission wants to look at ways to improve operations to generate
increased cash flow and make the airpark self supporting. with a view toward returning it to
enterprise fund status in the future. Discussion ensued regarding how capital expenditures are
handled under an enterprise fund versus a general fund.
Airpark Mowing Contract
It was indicated the mowing contract is up for renewal October 1, but will be delayed
because the FBD is supposed to take over mowing responsibilities. The City did not feel it was
fair to solicit a six month contract until the new FBD is seated. The current mowing contractor
has agreed to perform a set number of mowings between now and February.
Economic Benefit Analysis for Clearwater Airpark
(Ii:;;,).
,\,rJlfJ./
Mr. Bahnick reported the City has engaged the firm of Post, Buckley, Shuh and Jernigan to
prepare an economic impact study of Clearwater Airpark and compare it to aviation centers
throughout the southeastern United States. The study will incorporate interviews with involved
parties to determine the benefit of keeping the airpark open. General discussion ensued and
staff was requested to incorporate the results of a comprehensive 1988 study in which the
Airport Authority participated heavily. Mr. Jennings expressed his willingness to continue
learning from the Airport Authority and keeping them informed of City activities from the staff
level.
u
When Member Werner arrived. he reiterated an earlier request for a financial history of
receipts and disbursements the City has received from the airpark and whether or not it is
running at a deficit. Mr. Bahnick responded the five-year analysis in tomorrow night's City
Commission agenda pack includes a four-year history and one year projection. Discussion
ensued to bring Member Werner up to date. The meeting recessed from 4:23 to 4:28 to
acquire copies of the 10/3/96 City Commission Item #36 for the members. After review of the
handout, a large airpark budget variance was pointed out and concern was expressed some of
the numbers could have been altered. Staff was requested to have someone from the City's
Finance Department at the next meeting to provide more comprehensive details and an
explanation of how these figures were achieved. General discussion ensued regarding how
FBD rental and fuel rates are set, why some projected revenues were not realized because of
the complications and delays in new hangar construction and FaD lease renewal. Airport
Authority members expressed an interest in having Budget Director Tina Wilson present to
report quarterly budget amendment data for the benefit of airpark patrons expressing an
interest.
maa10.96
3
10102/96
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It was noted, at the previous meeting, Airport Authority members had. been
requested to review the FBD lease and make suggestions for amendments to take into
new lease negotiations. Mr. Jennings requested to wait for the results of the City
Commission's decision tomorrow night, but the members indicated they wanted to
time to review it for changes that would apply to airpark operation regardless of whom
the City Commission selects. Mr. Jennings reiterated the City Commission will direct
staff tomorrow night.
Other Business
· American Tool and Mold representatives Steve Jarae and Demetre Loulourgas
addressed the Airport Authority. They wish to expand their facility, located adjacent
to the airpark, and they expressed an interest in leasing or purchasing a portion of
airpark land for use as an easement. The easement would remain open space and
could possibly be used for retention. They were informed about the landfill issue and
the possibility of groundwater contamination. While not opposed to a shared
easement, Airport Authority members expressed reluctance to sell any airpark land.
Mr. Jennings pointed out a five year lease would probably not be appropriate for an
expansion of the magnitude described, so the City Attorney would have to look at the
alternatives for use of the portion in question.
(,>;~
Discussion ensued regarding the proposal, and a question was raised how it would
affect the airpark master plan. Mr. Jennings stated the master plan needs to be
revisited, updated, and reapproved considering the landfill concerns. Discussion
ensued regarding what is contained in the master plan and what is to be revisited. Mr.
Jennings will advise Mr. Jarae and Mr. Loulourgas how to direct their inquiry through
City channels.
· Member Silcox expressed concern with the media alluding the City Commission is
not up to date on airpark business. He expressed the need to communicate more
.closely and regularly with the Commission. Member Bils expressed concern with
giving the Commission information preemptively, stating a high profile operation invites
controversy, but an operation that calls Jess attention to itself experiences fewer risks.
Member Silcox felt the Commission is being influenced by outside information
regarding airpark matters and would benefit from being brought up to date sooner, in
most cases. Mr. Jennings explained the City Manager encourages staff to provide
everything imaginable in an effort to keep the City Commission informed.
, """\
V
. Member Benjamin expressed concern the City Commission did not receive sufficient
information regarding the FBa selection process, so could not have an understanding
how the rankings were done. Lengthy discussion ensued regarding how greater Airport
Authority involvement is needed. Mr. Jennings agreed staff's job is easier every time
the Airport Authodty makes a recommendation, but stressed staff must follow the
direction received from their superiors. Member Benjamin expressed his frustration
that the Airport Authority is not attaining their goals for the airpark. Mr. Jennings
agreed to take the members' comments to City Engineer Rich Baier to see how to
improve communications with the Airport Authority.
maa10.96 4 10102/96
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..3 Call of the Next Meeting
The next regular meeting of the Airport Authority was called for November 6, 1996, at
3:00 p.m., ,in City Commission Chambers. '
Adjournment
The meeting adjourned at 5:21 p.m.
Attest;
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Airport Authority
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