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08/07/1996 AIRPORT AUTHORITY CITY OF CLEARWATER August 7, 1996 Present: Charles Silcox Chair Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member Francis J. Werner Board Member John Carassas Assistant City Attorney Richard Baier Engineering Director Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. The Chair called the meeting to order at 3:00 p.m. in City Hall. Minutes Approval -- July 3, 1996 moved to approve Member Benjamin the minutes as submitted in writing to each member motioncarried by the Board Reporter. The was duly seconded and unanimously Tenant Report -- FBO The FBO not present and no report was received. Request for Proposal -- FBO City Engineer Rich Baier arrived at 4:10 p.m. To discuss the status of the FBO selection process. He reported the selection committee has heard all the proposals and will prepare a City Commission agenda item showing the rankings and making a recommendation. He indicated the new FBO contract will be more stringent than the existing contract, to tighten the operation and ensure closer adherence to ADA standards. Concerns were expressed the proposals were ranked and preferences will be expressed to the City Commission without any participation by the Airport Authority. It was indicated Member Werner was to participate in the selection process on behalf of the Airport Authority, but was unable to attend. Mr. Baier did not feel it was appropriate to take the item to the Airport Authority before it went to the City Commission. He explained proposals are ranked from the most to least responsive to the established criteria and issues of concern. In response to a question, he indicated it occasionally happens that a first ranked bidder is not awarded a contract when contract terms cannot be agreed upon. In response to a question, Mr. Baier responded the Airport Authority will have the opportunity to review the contract prior to its submission to the candidates. One member felt maa08.96 1 08/07/96 the new contract should have strong financial requirements for the FBO, and a larger percentage of revenue to the City from commercial ventures at the airpark. Discussion ensued regarding contract requirements. Mr. Baier will discuss this issue at length with the Airport Authority during contract negotiations. Strong concerns were expressed the rankings have the potential for giving a higher priority to experience and financial factors than safety concerns. Some members felt Airport Authority input is vital to determine if the criteria receive the proper priority. It was noted changing the priority of the criteria could affect the ranking. Concerns were expressed that an Airport Authority member was not included in the original formation of the selection committee, and the timing of the RFP process did not allow the Airport Authority sufficient opportunity to participate. It was indicated the dates had been omitted from the RFP calendar copied to the members. One member noted having an Airport Authority representative on the selection committee was not intended to be in lieu of a full presentation before the board. Lengthy discussion ensued regarding whether to schedule a special meeting and rehear the candidates' presentations. Mr. Baier indicated this would require going through the bid process again, delaying the FBO selection about six months. He indicated this would delay plans for new and refurbished hangars, and the CAP land request, for which input from the new FBO was wanted. Some indicated they were willing to delay the scheduled projects if that was the only way the Airport Authority could participate in the FBO selection. One member suggested reviewing the minutes of the selection committee meeting. Mr. Baier requested clarification whether the Airport Authority wished to be part of the ranking process, or to review the results of the committee’s work to offer input prior to a City Commission decision. While most members did not want to second guess staff regarding the rankings, they strongly opposed moving forward with FBO selection until the Airport Authority hears how the committee arrived at their recommendations. It was indicated the Airport Authority’s mandate is to monitor airpark safety. Consensus was to hear, from the committee, how much weight was given to each facet of the presentations, to ensure safety issues received adequate priority in the rankings. Members did not feel it was necessary to sit through the presentations, but they wished to be able to tell the City Commission whether they agree with the rankings. Consensus was to have Mr. Baier report the rankings and how they were achieved at the beginning of the next Airport Authority meeting. It was understood the members would have no sway in the decision at that point. Comments were received from the public. Donald Hendricks stated he expects Airport Authority representatives to have a voice in the City and speak for him regarding airpark matters. Bob Bickerstaffe stated it is not the place of advisory boards to participate in the planning phase of a project, but merely to make recommendations to the City Commission that are not cast in concrete. While Airport Authority members agreed in principle, one member pointed out most advisory boards do not have as their subject matter a single contract that is so binding on the activities of that board. Short of an accident, FBO selection was felt to be the most important thing that could come before the board. It was agreed staff is competent and members had no quarrel with allowing staff to do their job. It was pointed out staff may lack certain disciplines and aspects of airport knowledge and the board’s desire was to have a member present as a consultant. A suggestion was made to ensure an expert consultant is part of staff’s decision making processes in the future. This would not change the Airport maa08.96 2 08/07/96 Authority’s desire to have an opportunity to offer input prior to a decision by the City Commission. Consensus was to hear a presentation at the next regular Airport Authority meeting on September 4, regarding how the selections were ranked. Mr. Bahnick stated the next selection committee meeting is Monday. He will work with Chair Silcox regarding the possibility of putting together a special presentation prior to the next regular meeting. Identification Badges Mr. Bahnick distributed mock-ups of Airport Authority identification badges for board approval. He noted minor text amendments suggested by the members. Security Gates It was indicated the gates have been installed, checked out, and are working properly. The manual code is the same for both gates, but the remote transmitters are coded differently. Discussion ensued regarding types of transmitters and switch codes. New Hangar Construction Mr. Bahnick reported the bid opening date is tomorrow at 1:30 p.m. Permitting is in place and the item is ready to go to the City Commission. He hoped the construction will be finished by Thanksgiving. Concerns had been expressed by tenants of Hangar “A” that some of the planned refurbishment is not needed and too much was being spent. Mr. Bahnick stressed the City wants them to feel welcome and may pare back the plans if the building is structurally sound. In response to a question, it was indicated the welding job on the doors was satisfactory. Runway/Taxiway Lights Mr. Bahnick stated the joint project agreement has been executed and he hoped the lighting project will move forward soon. Discussion ensued regarding City code mandated hours of operation, safety considerations in inclement weather, and the need for radio- controlled lights that can be activated from aircraft. It was indicated the airpark already owns the necessary radio controller. Discussion ensued regarding whether multiple intensity runway lighting will be needed. Enclose West End of Shade Hangar “B” While the permit has been issued, one tenant is not willing to move his aircraft. Chair Silcox and the EAA (Experimental Aircraft Association) will work to accommodate the tenant while the construction is being done. Mr. Bahnick wished to ensure the new construction is in keeping with the existing architectural style. Other Business maa08.96 3 08/07/96 Chair Silcox invited members to visit the airpark and attend EAA meetings on Saturdays or Sundays between 9:00 and 10:00 a.m. In response to a question from Member Kilbride, it was indicated the City Police Department does not have a helicopter. The Pinellas County Sheriff’s Department has two helicopters housed in St. Petersburg, where tours are available on request. Mr. Atanasio reported he met with City Manager Deptula and she will forward his concern regarding the Civil Air Patrol’s land request to the City Commission’s next work session. Mr. Atanasio urged consideration of a small restaurant on airpark property. Board members favored this idea and discussion ensued regarding location, size, and height restrictions. Mr. Bahnick pointed out two commercial lease parcels are shown on the Master Plan. Mr. Atanasio offered to follow through with leasing those parcels. Member Silcox requested assistance policing undesirable activities at the airpark. He expressed concern with pilots repeatedly dropping banners, claiming they had emergency situations. He related one incident when a pilot in violation had made a negative remark in the presence of Mr. Silcox’s daughter. He felt he was working alone to enforce airpark regulations when he should be receiving strong support from airpark management. Ken Love, airpark tenant, confirmed he has witnessed situations similar to those experienced by Mr. Silcox. Discussion ensued regarding how to enforce the regulations. Suggestions were made to contact FAA and the City Police Department. While a police officer could not issue a citation without witnessing a violation, it was thought their appearance after the fact could discourage repeat offenders. Assistant City Attorney Carassas advised having the FBO diligently track the violations for a backup record when violations are reported to the FAA. Discussion continued regarding instances when violations occurred and what was done in those situations. Member Bils expressed concern people from the golf course have been found on the adjacent runway, collecting stray golf balls. It was indicated warning signs are not posted on the golf course side of the airpark property. Mr. Bahnick will ask the sign shop to make and post more no tresspassing signs. Member Silcox requested signs listing hours of operation, too. Member Werner reported tenants in shade hangar “D” are experiencing problems with birds roosting in the rafters, ruining the painted surfaces of aircraft. Mr. Bahnick offered one technique used by the City traffic signal division and discussion ensued regarding other ways to avoid roosting birds. Member Silcox warned City personnel not to attempt to clean and treat the rafters while aircraft are present underneath. Member Werner complained of no trash receptacles around the hangars. Discussion ensued regarding the possibility of residential type black containers, to be serviced by the City. Mr. Bahnick will inquire of the Solid Waste Division what can be done. Mr. Werner expressed concern with oil spills leaking on the asphalt. Staff will investigate. When Engineering Director Rich Baier arrived at 4:10 p.m., discussion ensued regarding item #4. Call of the Next Meeting maa08.96 4 08/07/96 The next regular meeting of the Airport Authority was called for September 4, 1996, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 5:23 p.m. Chair Airport Authority Attest: Board Reporter maa08.96 5 08/07/96 , . " '" iI' , / ' ' , . , ",< , ',," ;', '~.,";" '~'~oJ' :~ct:;'~!:,;:',_.p-,:: ~:r.: ,~.'i..l "':/i'l~i.L~':'~;<'~J:',.;~.,,::~..,....,_.. q " ' ~ .,__ I~I' :....~ ~ ,0,\ ~ ".'. '.,Tl ,-1- ..,~' R' ; , ,\~ .. ~: ! " .~. ~ . " '" '. . , ": " , ~'. t, , <r J, .AA , " Airport Authority , Minutes \ :' , ~ t , , . , . I Da.te Aus US+.l ) , 19q~ I' ' I ' , j~8' r t. :" I' ' , , ' I. . ! \ , . . . " , .)e , \' , I, , ' r I 'Y<?:':';~:~: ,:' :::::~%??;;'?~;1~1; ,::~::~:, y :,'.:' "J .':1 . ' ,"', .::.j , ':;').::_'l.,".':"':"~ ~.....;.'l, ~...:.....'''':',t..'.:>",.;...,.l:" ' \'." '... ,,, '".lJ.,':." :'1,' :" ,"""\'.", ,: ,'",,' " ..~'."..' ':' ":.' ,,: . '. ,.1, ~ ot'q (~>,.rI l,';'t.~ ~ " .r .' AIRPORT AUTHORITY CITY OF CLEARWATER August 7, 1996 Present: Charles Silcox Stephen Bils Gary Benjamin Charles Kilbride Francis J. Werner John Carsssas Richard Baier Glen Bahnick Gwen Legters Chair Vice Chair Board Member Board Member Board. Member Assistant City Attorney Engineering Director Civil Engineer II, Staff Liaison Board Reporter To provide continuity for research, items are listed in agenda order although not necessarily discussed In that order. The Chair called the meeting to order at 3:00 p.m. in City Hall. Minutes Approval.. July 3, 1996 Member Benjamin moved to approve the minutes as submitted in writing to each member by the Board Reporter. The motion was duly seconded and carried unanimously Tenant Report.. FBO . The FBD not present and no report was received. Request for Proposal .- FBD City Engineer Rich Baier arrived at 4: 1 0 p.m. To discuss the status of the FBQ selection process. He reported the selection committee has heard all the proposals and will prepare a City Commission agenda item showing the rankings and making a recommendation. He indicated the new FBD contract will be more stringent than the existing contract, to tighten the operation and ensure closer adherence to ADA standards. Concerns were expressed the proposals were ranked and preferences will be expressed to the City Commission without any participation by the Airport Authority. It was indicated Member Werner was to participate in the selection process on behalf of the Airport Authority, but was unable to attend. Mr. Baier did not feel it was appropriate to take the item to the Airport Authority before it went to the City Commission. He explained proposals are ranked from the most to least responsive to the established criteria and issues of concern. In response to 8 question, he indicated it occasionally happens that a first ranked bidder is not awarded a contract when contract terms cannot be agreed upon. In response to a question, Mr. Baier responded the Airport Authority will have the opportunity to review 'the contract prior to its submission to the candidates. One member maa08.96 1 08/07/96 :...) .,. I~.I.J..I" , '-1.~.i,~-l:';"""""~I~I~J'~'"'''',LM ,'...' " ' ',~~ .'Jt .~ " :,\.,'.1 ,: ','.,.'I.,:""I,'"L~" :',l~:,,' "L"~";~~~"~"""~'4....l'''~''.''''4':'''' :"~-i..:""",...:,.':~",. ", 'I.'" "',':;".<.'.'.,:,- .'1 ,,', ,':>.: ",,':; .,' ,,~., '<',,',~;, ,-:',tl":l ,~ felt the new contract should have strong financial requirements for the FBD, and a larger ) percentage of revenue to the City from commercial ventures at the airpark. Discussion ensued regarding contract requirements. Mr. Baier will discuss this issue at length with the Airport Authority during contract negotiations. Strong concerns were expressed the rankings have the potential for giving a higher priority to experience and financial factors than safety concerns. Some members felt Airport Authority input is vital to determine if the criteria receive the proper priority. It was noted changing the priority of the criteria could affect the ranking. Concerns were expressed that an Airport Authority member was not included in the original formation of the selection committee, and the timing of the RFP process did not allow the Airport Authority sufficient opportunity to participate. It was indicated the dates had been omitted from the RFP calendar copied to the members. Dne member noted having an Airport Authority representative on the selection committee was not intended to be in lieu of a full presentation before the board. Lengthy discussion ensued regarding whether to schedule a special meeting and rehear the candidates' presentations. Mr. Baier indicated this would require going through the bid process again. delaying the FBD selection about six months. He indicated this would delay plans for new and refurbished hangars, and the CAP land request, for which input from the new FBD was wanted. Some indicated they were willing to delay the scheduled projects if that was the only way the Airport Authority could participate in the FBD selection. Dne member suggested reviewing the minutes of the selection committee meeting. I.::; Mr. Baier requested clarification whether the Airport Authority wished to be part of the ranking process, or to review the results of the committee's work to offer input prior to a City Commission decision. While most members did not want to second guess staff regarding the rankings, they strongly opposed moving forward with FBD selection until the Airport Authority hears how the committee arrived at their recommendations. It was indicated the Airport Authority's mandate is to monitor airpark safety. Consensus was to hear, from the committee, how much weight was given to each facet of the presentations, to ensure safety issues received adequate priority in the rankings. Members did not feel it was necessary to sit through the presentations, but they wished to be able to tell the City Commission whether they agree with the rankings. Consensus was to have Mr. Baier report the rankings and how they were achieved at the beginning of the next Airport Authority meeting. It was understood the members would have no sway in the decision at that point. ,.;;,'..\ \......... Comments were received from the public. Donald Hendricks stated he expects Airport Authority representatives to have a voice in the City and speak for him regarding airpark matters. Bob Bickerstaffe stated it is not the place of advisory boards to participate in the planning phase of a project, but merely to make recommendations to the City Commission that are not cast in concrete. While Airport Authority members agreed in principle, one member pointed out most advisory boards do not have as their subject matter a single contract that is so binding on the activities of that board. Short of an accident, FBD selection was felt to be the most important thing that could come before the board. It was agreed staft ;s competent and members had no quarrel with allowing staff to do their job, It was pointed out staff may lack certain disciplines and aspects of airport knowledge and maaDa.96 2 08/07/96 , I ...' ':-'-:<,__, "'..., ",,"\,~',:. ~-'. ;~I\' ,',',':',,'..:,: "l":"';""'::<':":"'":~"":~":"'" ',.,.,':.',',', ,'..',.".'~,..'; ~ I , , . .." ~ ~ ~" I, ' ' , . ;, .': " " , " ..... \.,. I, , '.' " ,". ".-.' "'......'" . , ~I' '( I '" " , ' , ' " .',' .,' , . . "Ii " , . 4' " . I }, I, I' . . . I t' , . ',~ ~. . ~ ' , ") the board's desire was to have a member present as a consultant. A suggestion was made to ensure an expert consultant is part of staff's decision making processes in the future. This would not change the Airport Authority's desire to have an opportunity to offer input prior to a decision by the City Commission. Consensus was to hear a presentation at the next regular Airport Authority meeting on September 4, regarding how the selections were ranked. Mr. Bahnick stated the next selection committee meeting is Monday. He will work with Chair Silcox regarding the possibility of putting together a special presentation prior to the next regular meeting. Identification Badges Mr. Bahnick distributed mock-ups of Airport Authority identification badges for board approval. He noted minor text amendments suggested by the members. Security Gates It was indicated the gates have been installed, checked out, and are working properly. The manual code is the same for both gates, but the remote transmitters are coded differently. Discussion ensued regarding types ot transmitters and switch codes. New Hangar Construction ,,,/.. I.".,..J" Mr. Bahnick reported the bid opening date is tomorrow at 1 :30 p.m. Permitting is in place and the item is ready to go to the City Commission. He hoped the construction will be finished by Thanksgiving. Concerns had been expressed by tenants of Hangar "A" that some of the planned refurbishment is not needed and too much was being spent. Mr. Sahnick stressod the City wants them to feel welcome and may pare back the plans if the building is structurally sound. In response to a question, it was indicated the welding job on the doors was satisfactory. RunwaylTaxlway Lights Mr. Bahnick stated the joint project agreement has been executed and he hoped the lighting project will move forward soon. Discussion ensued regarding City code mandated hours of operation, safety considerations in inclement weather, and the need for radio- controlled lights that can be activated from aircraft. It was indicated the airpark already owns the necessary radio controller. Discussion ensued regarding whether multiple intensity runway lighting will be needed. ' Enclose West End of Shade Hangar "B" While the permit has been issued, one tenant is not willing to move his aircraft. Chair Silcox and the EAA {Experimental Aircraft Association} will work to accommodate the tenant while the construction is being done. Mr. Bahnick wished to ensure the new construction is in keeping with the existing architectural style. o maa08.96 3 08/07/96 ,. "- ...........\l.~..~~..t~...'". " ... u...,.u.... ,," .c ~ , . ... ~, , , ... '.... _h ~ ..,,' " . < , '~".,~p_.,t' :".'~," ."_'" '" ,:,' ,',~,';', " .;":~ ", :-': .' ,'.'",', ': .'::.,..:',':., '." ',..'".',::,.,..>,.-' ,">.', ',J' ", /' :', ".' ,'.', ,.' ':.",::,....,-", " " ": '",' \" ,.;,......., ,..-,,' , " '-.'\" " ..' ',' "."j , . . ",' ' . .. ..' . .. " ,",' c ", .' " '."" ... , , .' , " : ".. , ~', '" ' .~ Other Business Chair Silcox invited members to visit the airpark and attend EAA meetings on Saturdays or Sundays between 9:00 and 10:00 a.m. In response to a question from Member Kilbride, it was indicated the City Police Department does not have a helicopter. The Pinellas County Sheriff's Department has two helicopters housed in St. Petersburg, where tours are available on request. Mr. Atanasio reported he met with City Manager Deptula and she will forward his concern regarding the Civil Air Patrol's land request to the City Commission's next work session. Mr. Atanasio urged consideration of a small restaurant on airpark property. Board members favored this idea and discussion ensued regarding location, size, and height restrictions. Mr. Bahnick pointed out two commercial lease parcels are shown on the Master Plan. Mr. Atanasio offered to follow through with leasing those parcels. (:> Member Silcox requested assistance policing undesirable activities at the airpark. He expressed concern with pirots repeatedly dropping banners, claiming they had emergency situations. He related one incident when a pilot in violation had made a negative remark in the presence of Mr. Silcox's daughter. He felt he was working alone to enforce airpark regulations when he should be receiving strong support from airpark management. Ken Love, airpark tenant, confirmed he has witnessed situations similar to those experienced by Mr. Silcox. Discussion ensued regarding how to enforce the regulations. Suggestions were made to contact FAA and the City Police Department. While a police officer could not issue a citation without witnessing a violation, it was thought their appearance after the fact could discourage repeat offenders. Assistant City Attorney Carassas advised having the FBa diligently track the violations for a backup record when violations are reported to the FAA. Discussion continued regarding instances when violations occurred and what was done in those situations. Member Bils expressed concern people from the golf course have been found on the adjacent runway, collecting stray golf balls. It was indicated warning signs are not posted on the golf course side of the airpark property. Mr. Sahnick will ask the sign shop to make and post more no tresspassing signs. Member Silcox requested signs listing hours of operation, too. Member Werner reported tenants in shade hangar .'0" are experiencing problems with birds roosting in the rafters, ruining the painted surfaces of aircraft. Mr. Bahnick offered one technique used by the City traffic signal division and discussion ensued regarding other ways to avoid roosting birds. Member Silcox warned City personnel not to attempt to clean and treat the rafters while aircraft are present underneath. ~ Member Werner complained of no trash receptacles around the hangars. Discussion ensued regarding the possibility of residential type black containers, to be serviced by the City. Mr. Bahnick will inquire of the Solid Waste Division what can be done. Mr. Werner expressed concern with oil spills leaking on the asphalt. Staff will investigate. maa08.96 4 08/07/96 '- , , , ",'<' '\_';;'\'" '. ' , ''',' ',,",: ':'~, ',: ,"'".' " :'" '. ,"" ,. "",:,', ,: . ',',~ ':;.','~..:",/::'::''''':;'\,\\".',''.':>:;',.:,..',<: :."" \':, ,..,;'.::;." ,~""",:, ::":.:;,..'..".1' 'c'~' , ,.,. ., ?" .', '.'~' ~ ~, ,'" '. <,~ ...." J' ...'~, I , .. '. ' , " " 'I ',. ~ ,1. ,I "L. '," -'!: ,\ ,~. "~'" >!' ~ , ',I ,",,' , \' I , , ' ,. ,."" , .-.' ,...,.. '. .. ' 'J" ,', \" , ,'. , . '.',. \', l'.' :: ',..' , ',:,;."". r ': . II'.'...... I .:, .". '..',~.." ~ ,. I .' ' , ..' ,..- , ,. " ~ ,.:.....'J ... ,,:, ' , " ., " . .' . < '. , '. ': ,::,:'. "'. 'I', :. '. ',"." : ",',. " ;. r' . ' ,', I ' :,~ I- o . , ' ' , ,,'., ,',). ':;~/~'i~";:"~':;,:~;!;:;~i-~\f?~;~;(,:~~,ii~~~:~';.">';;':;:,::;':;;Xt~':;::::>,::': ,::',.y ':" ~'. 't:-:,:'''{' ::" . ." n '., .~ When Engineering Director Rich Baier arrived at 4: 1 0 p.m., discussion ensued regarding item #4. . Call of the Next Meeting The, next reguJar meeting of the Airport Authority was caned for September 4, 1996, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 5:23 p.m. >. Chair Airport Authority Attest: f;I>: ..:Lr4k Board Reporter -, " .' {~', ~( . " ' o maaOS.96 5 08/07/96 j'.~l ~ ..............................~-.:............+._"'---~. ~ . I'" ....."'-......,-,._~_ "I...... ~......'....,,' .' q '.'.1__"; :.:, ".", ~, ',", ,;:',,' ,,': '.,.,:'.'::,: :,:,,:: ,:', ,','.',".,',..:.'..,.",;.,..'.',",,',,".',:, .' ~,., '-:,',~',," , '. I, ",,' '. _' ,," ,...... ',' ....-::..,' , , ,'_. I,., ',' , ." , '. .' I "",,'. I ," . . \ I,' ,_,,', 0 ' , " ' ,