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07/03/1996 AIRPORT AUTHORITY CITY OF CLEARWATER July 3, 1996 Present: Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member Francis J. Werner Board Member (arrived 3:06 p.m.) John Carassas Assistant City Attorney (arrived 3:30 p.m.) Richard Baier Engineering Director Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter Absent: Charles Silcox Chair (arrived 3:59 p.m.) To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. The Vice Chair called the meeting to order at 3:00 p.m. in City Hall. Minutes Approval - June 5, 1996 moved to approve Member Benjamin the minutes as submitted in writing to each member motioncarried by the Board Reporter. The was duly seconded and unanimously Tenant Report - FBO The FBO not present and no report was received. Request for Proposal -- FBO Mr. Bahnick reported proposals have been received from Rick Emshoff, John Rich, the Jannelli group, and Ken Love. All proposals appear to meet the minimum requirements and presentations are to begin August 6, 1996. The selection committee is comprised of five staff members, including: Mr. Bahnick; Internal Audit Director Dan Katsiyiannis; Engineering Director Rich Baier; Solid Waste Director Bob Brumback; and Finance Director Margie Simmons. Discussion ensued regarding how the pending court case may affect selection of the new FBO. In response to a question, Mr. Bahnick said selection committee meetings are generally closed to the public. He will distribute copies of the proposals to Airport Authority members. Mr. Bahnick questioned whether the Airport Authority wished to have one of their members serve on the selection committee. It was indicated they did, and brief discussion ensued regarding selection of a representative. Member Werner expressed interest in reviewing the RFP’s with the committee because of his experience and involvement in airpark matters. If the meetings are closed to public input, he wished to serve on the committee. maa07.96 1 07/03/96 nominated Member Kilbride Francis Werner to represent the Airport Authority as a accepted member of the FBO selection committee. Member Warner the nomination. The motionsecondedcarried was duly and unanimously. Identification Badges Following up on a request at the previous meeting, Mr. Bahnick distributed personal data report/application forms required by the Police Department to obtain identification badges. He noted the information requested on the form is detailed and personal. Members will use their discretion in filling out the forms. Members requested the badges clearly and prominently identify them as members of the Airport Authority. They asked for badge clips so they may wear, rather than carry the ID badges during airpark business. Security Gates Mr. Bahnick said installation of a digital controller for the main entry and radio frequency controllers for both gates is nearing completion. The timers are to be on separate circuits, so overriding the mechanism to keep the gate open during the day will not prevent automatic closing at night. The keypad is good quality. Members indicated the electronic code will be made available to anyone wishing to purchase a transmitter. New Hangar Construction Mr. Bahnick reported the notice to bidders has been advertised and many calls have been received. Discussion ensued regarding details of estimated joint project costs, and coordination with SWFWMD and FDOT. While one of the FBO submittals proposes to build and operate the hangars, FDOT will not participate unless the municipality receives some revenue. Invitations to the bid opening will be sent to Airport Authority members. Mr. Bahnick will bring an item to the August meeting for recommendation to the City Commission. Start of construction is anticipated for the end of August. Discussion ensued regarding notification of pilots regarding relocation of aircraft. Mr. Bahnick appealed to the members for their help in keeping the inconvenience to a minimum. Runway/Taxiway Lights While this item was originally targeted for July, it has been moved behind new hangar construction. Mr. Bahnick will bring more details to the next meeting. Refurbishment of Hangar “A” Mr. Bahnick said funding and approvals are in place to begin this project in conjunction with completion of the new hangar. A suggestion was made to time the projects to enable tenants to move into the new hangar during Hangar A refurbishment. One member requested a brief written summary of what will happen in the next two years. Mr. Bahnick is preparing a written outline of the construction and refurbishment schedule and will publicize the information similar to a press release. He aims for minimal disruption, stating safety is a prime concern. Discussion ensued regarding coordination of activities during construction. All were pleased the projects are advancing. Other Business maa07.96 2 07/03/96 Mr. Bahnick reported he accompanied FDOT/FAA Inspector Lacey Moore on the annual airpark safety inspection. While Mr. Moore complimented the facility, he noted a number of problems that must receive immediate attention to avoid losing grant money. He did not like the safety zone, the berm, or the overgrowth of vegetation along the fence line. Overgrowth at the end of the runway must be mowed. Large oak trees on the south must be removed to correct the glide slopes. When Mr. Bahnick receives the inspection list, he will work with Public Works Director Gardner Smith toward swift remediation. He said Mr. Moore was impressed with the amount of airpark business he observed during his visit. Discussion ensued regarding tree removal regulations and coordination with surrounding property owners. Member Kilbride thanked staff for providing code sections relating to Airport Authority formation and responsibilities. Member Bils requested clarification of the duties of a vice chair acting as secretary. Discussion ensued regarding the status and time frame for correcting deficiencies listed on the in-house ADA report. In response to a question, it was indicated the airpark will not be shut down for ADA violations as long as reasonable accommodations are provided and progress is made toward correcting the deficiencies. Mr. Carassas concurred. Mr. Bahnick regretfully reported City Commission consideration of leased property issues was canceled and has not been rescheduled. He strongly recommended directing all further inquiries, comments and discussions to the City Management team, because nothing more can be done through the Airport Authority. General discussion ensued. Member Silcox arrived after an unavoidable delay and was briefed on today’s discussions. Call of the Next Meeting The next regular meeting of the Airport Authority was called for August 7, 1996, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:00 p.m. Chair Airport Authority Attest: Board Reporter maa07.96 3 07/03/96 , ,,~" '"", ~,~__.,."'",,".~ '",' ," ," '. '" '," .1<'" ',~, J "',' ' or , " " , , 1 I! " . , :"..' . , '~~ '; , ~.;, c. ~ " ' ; , . , 4:". , .' ;:'!}:'~~:'~(:-::~'>:";~,t",,:,'~, i"~~,~.;':.,~~..\~~>~tf?~:'~~T_~t'U'~~~'F..t;~~-.~.. .. , I ~ \ . _ T"'" , ~... ~ :~.. t' ..' . \' :' i . ,~ ,'. ; " ,( I. : :' p;' ~. . \ . .', "; l' ~ . "o';fl " , -t tiC < l ~~> ~': l' , . , ; J , ',' . T~, ~.. ". "', . , .., ,:~.l1.",.., :..~, , 'I' :'( , " " ,. ' . " ~.1t", " . ~'~".t1> ,~ c ':. .~. . ~. :' ~, : . " AA .1, :' ,: Airport Authority Minutes Date :30\1 3 ) \C19 ~ 3 :J. Ll ) . I' 'c t . ,'~::.," ,-':"", ,",;".."."..'.."":'...',.:,,,., ".' '." , - ' ", ,!'" ...;.., ,-' '~ I". " \ " , , , , . ' '. a I'.. ".,' .' :. ~: ~,,' I .,',,' < '.. " .' ':,: ":, .. . - ,. .. I,' '... . ~ _ ~ :.... '_01 \,' ..:_..""'" <'~ .., 4 J ',',...' ,. ,j'..' ",', '.' :'.' ;, ~ ' ,'~' ..~,' " I, J, " ':. '~ '. , .',' .. '. ~. ~.... i"" ..,. . ;". :... .~, ..' ~ ,~ AIRPORT AUTHORITY CITY OF CLEARWATER July 3, 1996 Present: Stephen Bils Gary Benjamin Charles Kilbride Francis J. Werner (arrived 3:06 p.m.) John Carassas larrived 3:30 p.m.) Richard Baier Glen Bahnick Gwen Legters Charles Silcox (arrived 3:59 p.m.' Vice Chair Board Member Board Member Board Member Assistant City Attorney Engineering Director Civil Engineer II, Staff Liaison Board Reporter Chair Absent: To provide continuity for research, items are listed in agenda order although not necessarily discussed In that order. The Vice Chair called the meeting to order at 3:00 p.m. in City Hall. Minutes Approval - June 5, 1996 ,,''1I~ I ' '.~~ Member Benjamin moved to approve the minutes as submitted in writing to each member by the Board Reporter. The motIon was dulV seconded and carried unanimously Tenant Report - FBO The FBD not present and no report was received. Request for Proposal -. FBO Mr. Bahnick reported proposals have been received from Rick Emshoff, John Rich, the Jannelli group, and Ken Love. All proposals appear to meet the minimum requirements and presentations are to begin August 6, 1996. The selection committee is comprised of five staff members, including: Mr. Bahnick; Internal Audit Director Dan Katsiyiannis; Engineering Director Rich Baier; Solid Waste Director Bob Brumback; and Finance Director Margie Simmons. Discussion ensued regarding how the pending court case may affect selection of the new FBD. In response to a question, Mr. Bahnick said selection committee meetings are generally closed to the public. He will distribute copies of the proposals to Airport Authority members. I.'I;':'~ ~ Mr. Bahnick questioned whether the Airport Authority wished to have one of their members serve on the selection committee. It was indicated they did, and brief discussion ensued regarding selection of a representative. Member Werner expressed interest in reviewing the RFP's with the committee because of his experience and involvement in airpark matters. If the meetings are closed to public input, he wished to serve on the committee. maa07.96 1 07/03/96 ~~h','.l-",""';:'",: >, ""\4. ~ j. '...., '. '" 'J .j .:' :' I,'~ .', ,.t".....a..~ ~ : .,. '\ .. ' , ..'~, :: 'I' '..::...'~.'.:':._" ,. ..' '.' ..::.....":::,:.:.....:' .:..::,:':...'/-,..............i.> '.,"'.:': . , > , " " " , , " '''. .... ' ., , ., )"~'" t ' , '" I '", ~'" ,,'~. ',,',' ::, ,':~ :......::\': .,', :.;'~, ;.',' .' :.,....: : ".,.".. ,.., '" Member Kilbride nominated Francis Werner to represent the Airport Authority as a member of the FBO selection committee. Member Warner accepted the nomination. The motion was dulV seconded and carried unanimouslv. Identification Badges Following up on a request at the previous meeting, Mr. Bahnick distributed personal data report/application forms required by the Police Department to obtain identification badges. He noted the information requested on the form is detailed and personal. Members will use their discretion in filling out the forms. Members requested the badges clearly and prominently identify them as members of the Airport Authority. They asked for badge clips so they may wear, rather than carry the 10 badges during airpark business. Security Gates Mr. Bahnick said installation of a digital controller for the main entry and radio frequency controllers for both gates is nearing completion. The timers are to be on separate circuits, so overriding the mechanism to keep the gate open during the day will not prevent automatic closing at night. The keypad is good quality. Members indicated the electronic code wiff be made available to anyone wishing to purchase a transmitter. New Hangar Construction ;.....t~ ""rJt'1 Mr. Bahnick reported the notice to bidders has been advertised and many calls have been received. Discussion ensued regarding details of estimated joint project costs, and coordination with SWFWMD and FOOT. While one of the FBO submittals proposes to build and operate the hangars, FDO'r will not participate unless the municipality receives some revenue. Invitations to the bid opening will be sent to Airport Authority members. Mr. Bahnick will bring an item to the August meeting for recommendation to the City Commission. Start of construction ;s anticipated for the end of August. Discussion ensued regarding notification of pilots regarding relocation of aircraft. Mr. Bahnick appealed to the members for their help in keeping the inconvenience to a minimum. RunwaylTaxlway Lights While this item was originally targeted for July, it has been moved behind new hangar construction. Mr. Bahnick will bring more details to the next meeting. , Refurbishment of Hangar -A- u Mr. Bahnick said funding and approvals are in place to begin this project in conjunction with completion of the new hangar. A suggestion was made to time the projects to enable tenants to move into the new hangar during Hangar A refurbishment. One member requested a brief written summary of what will happen in the next two years. Mr. Bahnick is preparing a written outline of the construction and refurbishment schedule and will publicize the Information similar to a press release. He aims for minimal disruption, stating safety is a prime concern. Discussion ensued regarding coordination of activities during construction. All were pleased the projects are advancing. maa07.96 2 07/03/96 ....~_.,~.. ,,", 't" ' > .., '".... '-'-....~.......-i'"""~...~'I.L\ ,', ' ':.',.', __" . "',' ':," ":'", ' ',". :. ,."<..":' '.':',.. :' "'>:, ."".,',' .. '. ":":',,:" ..,:"::...,,"':, '" }\.',::;:~,:/~'t:';,:::",,'::-:':':::':,,':.'.::"<,,; ',;",<:"~::",,,:,,:,.,::..',,:' . I . ,..\ ' . ,"',....,. . _' '. ~ ,...': :',:' " " ',' '\ ,', .', . ,"" ' '''''';',:' , , It,' .I~II '. I '.... '(,' "I. . '" I','" ~-,'.J:.:..J- ...", ~'~',,::'.. .:"..'.l ",-.: :',',1'." ,', I"'""'. , ..I ,::;) u '<' ,. . ~~ : ~,~ \:: !,. . Other Business Mr. Bahnick reported he accompanied FOOT/FAA Inspector Lacey Moore on the annual airpark safety inspection. While Mr. Moore complimented the facility, he noted a number of problems that must receive immediate attention to avoid losing grant money. He did not like the safety zone, the berm, or the overgrowth of vegetation along the fence line. Overgrowth at the end of the runway must be mowed. Large oak trees on the south must be removed to correct the glide slopes. When Mr. Bahnick receives the inspection list, he will work with Public Works Director Gardner Smith toward swift remediation. He said Mr. Moore was impressed with the amount of airpark business he observed during his visit. Discussion ensued regarding tree removal regulations and coordination with surrounding property owners. Member Kilbride thanked staff for providing code sections relating to Airport Authority formation and responsibilities. Member Bils requested clarification of the duties of a vice chair acting as secretary. Discussion ensued regarding the status and time frame for correcting deficiencies listed on the in-house ADA report. In response to a question, it was indicated the airpark will not be shut down for ADA violations as long as reasonable accommodations are provided and progress is made toward correcting the deficiencies. Mr. Carassas concurred. Mr. Bahnick regretfully reported City Commission consideration of leased property issues was cancaled and has not been rescheduled. He strongly recommended directing all further inquiries, comments and discussions to the City Management team, because nothing more can be done through the Airport Authority. General discussion ensued. Member Silcox arrived after an unavoidable delay and was briefed on today's discussions. Call of the Next Meeting The next regular meeting of the Airport Authority was called for August 7, 1996, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:00 p.m. t21 f4 Chair Airport Authority Attest: ~?J;;J B~ard Reporter :J maa07.96 3 07/03/96 ,. "