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06/05/1996 AIRPORT AUTHORITY CITY OF CLEARWATER June 5, 1996 Present: Charles Silcox Chair Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member Francis J. Werner Board Member John Carassas Assistant City Attorney Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. The Chair called the meeting to order at 3:00 p.m. in City Hall. Francis J. Werner was introduced and welcomed as a new member. Minutes Approval - May 1, 1996 moved to approve Member Benjamin the minutes as submitted in writing to each member motioncarried by the Board Reporter. The was duly seconded and unanimously Tenant Report - FBO The Chair received the FBO’s report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 22 hard stands and 19 grass tiedowns are occupied. Request for Proposal -- FBO Mr. Bahnick reported 45 RFP’s were distributed but none has been returned. The Engineering Department is forming a selection committee and received numerous calls. It is hoped the new FBO will be seated in February, 1997. Mr. Carassas reported the court has set a hearing for August 27 to decide whether the current FBO has an existing lease. He will report the results during the September meeting. Business Plan Mr. Bahnick stated the new Commission has put the plan on hold until August, at the earliest. This will allow staff time to ensure the new FBO plan meshes with the business plan. Security Gates Mr. Bahnick reported Matt Fischler of Smith Fence Company has given the following estimates: 1) $479 for 7-day timers and complete installation on both gates; 2) $436 for radio frequency controllers, receivers, cabling, and installation on both gates; and 3) $35 apiece for remote transmitters. He has facilities maintenance money in the operating budget for this purchase. Discussion ensued regarding desired gate opening and closing times. Consensus was to leave the main gate open during the day and the maintenance gate closed except during ingress/egress. In response to a question, the FBO had no objections to this proposal. maa06.96 1 06/05/96 moved Member Bils to install a timer to automatically close the main gate at 8:00 p.m.; to install no timer on the maintenance hangar gate; and to install identically coded remote control devices on both gates, with the understanding the keypad will continue to function for those motion who do not wish to purchase a remote transmitter. After additional discussion, the was secondedcarried duly and unanimously. New Hangar Construction Mr. Bahnick said they will mail the security plan requested by FDOT by the end of this week. He believed FDOT comments were favorable and said he is still waiting to hear from SWFWMD. He felt City Commission approval was likely and hoped ground breaking will be in July. He listed design build and advertising provisions. Runway/Taxiway Lights Mr. Bahnick displayed and discussed the drawing for the proposed runway/taxiway light project. He said the joint project agreement has been approved by the State and the City Commission, funds are available to cover the up front money required by the State grant program. While concerns have been express with the amount of time taken, he pointed out FDOT and aviation specifications must be followed. They will investigate whether the contractors can help with value engineering to cut costs. A question was raised regarding whether the City could bid the electrical work to help cut costs. Mr. Bahnick felt this was a good idea and will investigate. Refurbishment of Hangar “A” Discussion ensued regarding tenants’ wishes regarding where to house their aircraft during and after refurbishment and new construction. Mr. Bahnick wished to reassure existing tenants they will not be forced out by the construction. He reported the request for $100 thousand for the refurbishment will be on the June 20 City Commission agenda, and indicated this will take care of the Fire Department’s concerns. Discussion ensued regarding JPA approval and funds encumbrance, notifying the tenants of their options, and different styles of electric and manual doors. Other Business Member Silcox reported his presentation of the annual report was received favorably by the City Commission. Mr. Atanasio questioned when the City Commission will do the expected property issues review. It was indicated a full day work session is scheduled for Friday, June 14. Mr. Atanasio and the members asked to be informed as soon as it is known when airpark parcels will be discussed. Member Silcox homeowners near Old Coachman Road West of US 19 have complained of low flying helicopters disturbing the residents. It was believed helicopter rides were being sold from a field along US 19. Staff was asked to work with the FBO with regard to determining and contacting the regulating authority. Member Silcox welcomed the public to maa06.96 2 06/05/96 EAA (Experimental Aircraft Association) meetings at 7:00 p.m., on the first Monday of every month. Discussion ensued with Mr. Atanasio regarding night takeoff and landings. Member Kilbride stated enjoyed his tour of the airpark on May 10. He questioned if business cards are appropriate when dealing with airpark matters. It was indicated advisory board volunteers are provided with identification badges, when desired. Consensus was for staff to pursue ID badges for the Airport Authority. Member Bils requested a means of receiving input from airpark users, similar to what the City marina does for boaters. Mr. Bahnick will inquire of the Harbormaster during their meeting this Friday. Member Warner questioned the possibility of posting pictures and names of Airport Authority members at the airpark for the benefit of the public. Member Benjamin requested a copy of the ADA report for the airpark. Mr. Bahnick reported advisory boards have been exempted from the Lobbyist Registration ordinance. On another issue, he reported a complaint he received about mowing was because the mowers are only paid for three mowings per month and the month of May had five weeks. Staff was requested to inform the mowers that the FBO will move aircraft for mowing, when necessary. Call of the Next Meeting The next regular meeting of the Airport Authority was called for July 3, 1996, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:23 p.m. Chair Airport Authority Attest: Board Reporter maa06.96 3 06/05/96 I . '. ' -.' ' '.' ~_ .,~ ~ _ .,' . ' ,:, ' , ~ I " " " , ", .1 '. '. ' "" \ .' .;' >/ " .. , ' ' " . ~' ' >.', . 'I , . } . "" >' ,~ '. ' .~I " . . 'c,. ",' c, . ,:" t ,10',' \~ t'~~}l<\i-J.~' ."' \ " M;~ ' ~.' ~ r~' ' ," ': t , ,'~ " .', < N".~.>HI-.~~'\7'\\',:I'''''':''''''j<'~'~~: . " " , '.. ';,., ..",1J,~ L" ,,1o.t,c ., ~ ,~";i\.""'~r"'~'" , .~"".",~~.'<~"P......" - .~'>,p. ,>'.~~":l';: " " ,I' ., .AA . , . Airport Authority Minutes "Date :June. s-) lqq Cp , J j16 " ' ,.,' I; !";- ,', , \ ,,' , ~ : ~ ' , . ," I' '. ~---'~~ , I _':........--:-"____...~..:, , --:-;......---..~ 'T f r I'fII..........-H.........;t,. ....~.....................--......,._._r.. TO.................. ......,.l! ,.~.: .~.. J' ,"\,0 "c T I ,',1/ j,..,.~, ' , " ", ," ",.' " .: ' ':. ." " .' :" , ,.. , :"".' " . ' " ':.' ...:' '" ',' ' ", ,"';' ',';' ".' I: ,'.' ",:. " " " ' ";,...,'_'.,, ',' ","', "", '.'10-";.",...;...' ',~::",'.,' "(~I': .""', :' ,',,'., " ',' , " .' . .. 11, ,.' '. ' " ',., ,,' ,,' "\\'';';l':'c.,l' ,I, ,'~' '.' '1'.;.".-,......;_._.. ~..>' ,.:, l\'': .~.:,: '" ,'..,' .. , 'I,'." :' "i",:.' .~~ ",:: ". '; , ','1. :' : ,': , ~ (~ 0,,' , ' ~ j, I,. . I, ,. ,.:' ~ ...:~:~/',~' .. of . < ~ , '., . . " , , " . ': ! .,' AIRPORT AUTHORITV CITY OF CLEARWATER June 5, 1996 Present: Charles Silcox Stephen Bils Gary Benjamin Charles Kilbride Francis J. Werner John Carassas Glen Bahnick Gwen Legters To provide continuity for research, items are necessarilv discu'3sed in that order. Chair Vice Chair Board Member Board Member Board Member Assistant City Attorney Civil Engineer II, Staff Liaison Board Reporter listed in agenda order although not The Chair called the meeting to order at 3:00 p.m. in City Hall. Francis J. Werner was introduced and welcomed as a new member. Minutes Approval - May 1, 1996 Member Benjamin moved to approve the minutes as submitted in writing to each member by the Board Reporter. The motion was duly seconded and carried unanimously Tenant Report - FBO The Chair received the FBD's report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 22 hard stands and 19 grass tied owns are occupied. Request for Proposal -- FBO Mr. Bahnick reported 45 RFP's were distributed but none has been returned. The Engineering Department is forming a selection committee and received numerous calls. It is hoped the new FBD will be seated in February, 1997. Mr. Carassas reported the court has set a hearing for August 27 to decide whether the current FBO has an existing lease. He will report the results during the September meeting. Business IJran Mr. Bahnick stated the new Commission has put the plan on hold until August, at the e~rliest. This will allow staff time to ensure the new FBD plan meshes with the business plan. Security Gates Mr. Bahnick reported Matt Fischler of Smith Fence Company has given the following estimates: 1) $479 for 7-day timers and complete installation on both gates; 2) $436 for radio frequency controllers, receivers. cabling, and installation on both gates; and 3) $35 apiece for remote transmitters. He has facilities maintenance inoney in the operating budget for this purchase. Discussion ensued regarding desired gate opening and closing times. Consensus was to leave the main gate open during the day and the maintenance gate closed except during ingress/egress. In response to a question, the FBD had no objections to this proposal. maa06.96 1 06/05/96 ',' , ,','." \ ',. .. " . ' ',', ," , .,.., ' '., ".' " ". " "'-"""""""""""""""""""'" ':,:.',,:, ::,:: ;:'~ ,,'~' ,:, :','.' :',,:: ,,;, :"',,.. ,:;, , 1':',,:''-: ,:;',' '>'':':__ '.- "~;; ",' ".. "": . ":~.:,.,j-:", ';, ':: : :',':'~:: ,:>'.' '. ':,"..:'-:'.:>.;,::" ":" ,i, . :' ,',- " ',',' .~ ',:,;' ':': .... .; ,;' ". :... '':.- " " . ," , .." ',' , \' , , ' ' " I~. ..., \" '. '" "~ '," ,I' I ' \, '," , ',,' " . ." , I II ~, ',I , ' '." , . ." . I '., i:'.I. , , ,k' .'. .' .", ~,,' , ','." ' ,':'" '.'," . ", ,\,';,'.. .. !-.::.......~'.,',.,r. .r':........~._~:.l,...':.t~'~, '~.\:'. :,,' ~"'.1", ,'., "...,'.'", It'.' :'.: :\.:,':. ".:,.' :~. ,.' ,..,':, l:,' ",,':'. " .,!+ ' , ' , " . I ~ .t, I~ Member Bils moved to install a timer to automatically close the main gate at 8:00 p.m.; to install no timer on the maintenance hangar gate; and to install identically coded remote control devices on both gates, with the understanding the keypad will continue to function for those who do not wish to purchase a remote transmitter. After additional discussion, the motion was duly seconded and carried unanimously. New Hangar Construction Mr. Bahnick said they will mail the security plan requested by FDOT by the end of this week. He believed FOOT comments wers favorable and said he is still waiting to hear from SWFWMO. He felt City Commission approval was likely and hoped ground breaking will be in July. He listed design build and advertising provisions. RunwaylTaxlway Lights Mr. Sahnick displayed and discussed the drawing for the proposed runway/taxiway light project. He said the joint project agreement has been approved by the State and the City Commission, funds are available to cover the up front money required by the State grant program. While concerns have been express with the amount of time taken, he pointed out FOOT and aviation specifications must be followed. They will investigate whether the contractors can help with value engineering to cut costs. A question was raised regarding whether the City could bid the electrical work to help cut costs. Mr. Bahnick felt this was a good idea and will investigate. I:~::' Refurbishment of Hangar" A" Discussion ensued regarding tenants' wishes regarding where to house their aircraft during and after refurbishment and new construction. Mr. Bahnick wished to reassure existing tenants they will not be forced out by the construction. He reported the request for $100 thousand for the refurbishment will be on the June 20 City Commission agenda, and indicated this will take care of the Fire Department's concerns. Discussion ensued regarding JPA approval and funds encumbrance, notifying the tenants of their options, and different styles of electric and manual doors. Other Business Member Silcox reported his presentation of the annual report was received favorably by the City Commission. Mr. Atanasio questioned when the City Commission will do the expected property issues review. It was indicated a full day work session is scheduled for Friday, June 14. Mr. Atanasio and the members asked to be informed as soon as it is known when airpark parcels will be discussed. Member Silcox homeowners near Old Coachman Road West of US 19 have complained of low flying helicopters disturbing the residents. It was believed helicopter rides were being sold from a field along US 19. Staff was asked to work with the FBO U with regard to determining and contacting the regulating authority. Member Silcox maa06.96 2 06/05/96 .~..--......,r ~ T' c, ~"" <, ~. ' I, ~ '"" "~I".......,...:.::..;.....'~itJ".~~;.: 'd' \. '.,":,.',.c: , " ',.:' . ,: '.., ":'_" ' . :," ", ,\~, "',.:,:', ".:',." ..',:..:.::,;'..:.':,:,:', "':~::<'~:~",',:,',:,""',.;':',:,::<', "."..:',,\ :":.:,:',::':'}:::'\..",)~:,.'~:~,,::',;~~,'::~,,:,",~.'::\;:i":;~,:';'~~'::.i':','.:~<,"j',''''''::'\; ::~',: ,:."::';::',':.. ',<, , ': '. ':",~..:"::.:,:'~P".',:\.:.:'>' , '. ,,',', .. ", "\ ..",' "\' '1-.' . "~I' " '"~''' \ "" " I'!"" , '" " " ".." !' ,,' , " . ", . ' .,' ." -.~', ., " , . """ ..', ' "I '. '.i.i:.~i:."\ " 1"':' .'.1,'1' .'. ,'t ' ,,~'. . I," " - Member Kilbride stated enjoyed his tour of the airpark on May 10. business cards are appropriate when dealing with airpark matters. advisory board volunteers are provided with identification badges, Consensus was for staff to pursue 10 badges for the Airport Authority. He questioned if It was indicated when desired. I' , , ,J ,~' ~ ',', '" .:c';., I . . t ~ I IT, . I ,...'.' ';.,'> ". ~ . ,Jf welcomed the public to EAA (Experimental Aircraft Association) meetings at 7:00 p.m., on the first Monday of every month. Discussion ensued with Mr. Atanasio regarding night takeoff and landings. Member: ails requested a means of receiving input from airpark users, similar to what the City marina does for boaters. Mr. Bahnick will inquire of the Harbormaster during their meeting this Friday. Member Warner Questioned the possibility of posting pictures and names of Airport Authority members at the airpark for the benefit of the public. Member Benjamin requested a copy of the ADA report for the airpark. Mr. Bahnick reported advisory boards have been exempted from the Lobbyist Registration ordinance. On another issue, he reported a complaint he received about mowing was because the mowers are only paid for three mowin9s per month and the month of May had five weeks. Staff was requested to inform the mowers that the FBO will move aircraft for mowing, when necessary. .fr' '~.g Call of the Next Meeting The next regular meeting of the Airport Authority was called for July 3, 1996, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:23 p.m. air Airport Authority Attest: ~~~ Board Reporter , o maa06.96 3 06/05/96 ".~........,. ~''''.I ~h,..."", f:"~~....:';~.~. :"I"~ ". ,:~' , '.:,,, ;1 ~ ,~~." 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