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04/03/1996 AIRPORT AUTHORITY CITY OF CLEARWATER April 3, 1996 Present: Charles Silcox Chair Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member John Carassas Assistant City Attorney Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter Absent: Dr. Theresa Goss Board Member The Chair called the meeting to order at 3:05 p.m. in City Hall. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Charles “Chuck” Kilbride was introduced and welcomed as a new member. Mr. Kilbride served as Vice President in charge of worldwide training and development with PanAm World Airways. He was with PanAm for 15 years. J. Marvin Guthrie was thanked for his years of loyal service. At the Advisory Board Appreciation dinner on April 2, 1996, Mr. Guthrie was awarded a plaque for completing two terms on the Airport Authority. It was indicated he has been a valuable asset to the Airport Authority and the City. Minutes Approval - March 6, 1996 moved to approve Member Bils the minutes as submitted in writing to each member by motioncarried the Board Reporter. The was duly seconded and unanimously 3. Tenant Report - FBO The Chair received the report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 23 hard stands and 20 grass tiedowns are occupied. 4. FBO Request for Proposal (RFP) Copies of the RFP were distributed in the members’ packets and Mr. Bahnick requested their input. It was indicated Rick Emshoff has filed suit against the City for a five year lease extension. Mr. Carassas explained the Legal Department will respond to the complaint and the City will proceed with the bid process at the same time. Until judicial determination is received regarding whether or not Mr. Emshoff has a legal option to exercise his renewal, the bid process will proceed. Mr. Carassas indicated it is hoped both parties can reach an agreement quickly to maa04.96 04/03/96 1 meet the deadline for getting an FBO. The bidding process would end if it is determined Mr. Emshoff has an option. It was indicated Mr. Emshoff is eligible to be one of the bidders and the suit should not weigh negatively in bidding consideration. John Atanasio of the Civil Air Patrol joined the conversation. Discussion ensued regarding the terms of Mr. Emshoff’s tenancy. Concerns were expressed that rushing the bid process will waste Engineering staff time and money if it is determined that Mr. Emshoff may renew. Mr. Carassas pointed out, if it is determined Mr. Emshoff may not renew, the City will need a new FBO in place within 30 days. He will speak to City Engineer Rich Baier whether he wishes to delay the RFP pending a judicial decision. Discussion ensued regarding timing of the various steps involved in the RFP selection process, and the law suit. Mr. Carassas will bring an update to the next meeting. It was felt to be unfortunate timing and disadvantageous to the City and FBO to tie lease renewal to the golf course. Mr. Emshoff was thanked for graciously continuing month-to-month in the interim. Mr. Carassas was requested to prepare a letter of agreement for the FBO to continue on a month-to-month basis until legal determination is received. The Airport Authority strongly urged the City to make every effort to allow Mr. Emshoff to exercise his renewal option. Staff was requested to delete the word “Executive” from the title of the airpark in all future documents. Member Silcox submitted a petition with 96 signatures in support of retaining Mr. Emshoff as the FBO. 5. Annual Report to the City Commission Member Silcox will meet with Mr. Bahnick to prepare this year’s presentation on May 16, 1996. Mr. Bahnick said he will provide a copy of last year’s report and any information, slides, or materials wanted for the presentation. 6. Business Plan Mr. Bahnick reported business plans were delayed until the new Commission is seated. He will distribute copies of the airpark business plan and inform the members when this item goes before the City Commission in June. It was not known if the CAP land request will come forward at that time. 7. TieDown and Hangar Lease Form Mr. Bahnick gave a status report, stating he will keep this item on the agenda until it is settled. The Fire Marshal will address his suggestions to the members and the form will not be implemented without members’ approval. Members strongly urged staff to create a generic, non-specific lease form, directing any and all specifics to the airpark rules and regulations document. maa04.96 04/03/96 2 In response to questions, it was indicated the lease form is an agreement between the tenants and the FBO. Mr. Carassas responded it is the intention to have the FBO responsible for creating the form. 8. New Hangar Construction Mr. Bahnick reported SWFWMD verbally approved the concept. However, permit approval was delayed when the permitting authority reverted from Pinellas County to Tampa. Mr. Bahnick did not expect any problems getting FDOT approval. 9. Other Business Mr. Atanasio reiterated his strong concern with the Commission’s delay to consider the highest and best use of the land before granting the CAP land request. He stated the CAP desperately needs the space for cadet training rooms. He implored the Airport Authority and the City Commission to make an immediate decision whether or not the CAP is going to get the parcel of land in question. The Airport Authority shared Mr. Atanasio’s frustration, but said they cannot accelerate the process established by the City Management team and City Commission. Suggestions were made for alternative parcels to accommodate the CAP. Discussion ensued regarding how the business plan proposes to use the various parcels of land at the airpark. Staff was requested to write a letter to the City Management team, on behalf of the Airport Authority, requesting the status, proposed agenda date, and anticipated determination of this item. In response to a question, it was indicated the FBO lease renewal does not have to go to referendum. Discussion ensued regarding maintenance needs at the airpark. Member Silcox reported the doors and hinges on hangar A4 have deteriorated and need replacement. Mr. Bahnick will place a work order request with City Building and Maintenance. Member Bils reported a plumbing problem and questioned who is responsible for those repairs. Plumbing maintenance was indicated to be the FBO’s responsibility. Mr. Emshoff said he is aware of the problem and is in the process of repairing the plumbing. Member Silcox reported the keypad at the electronic gate need replacement immediately. Discussion ensued regarding how this can be accomplished and the new code communicated to the tenants. In response to a question, it was indicated the idea of using garage door openers has not been pursued. Mr. Bahnick will contact Smith Fence company, the original installer. Mr. Emshoff suggested the City would receive higher bids if they waited until airpark refurbishments are accomplished before soliciting for a new FBO. Discussion ensued regarding how long the runway lights and hangars have been delayed. The members were pleased with how much has been accomplished since the Engineering Department has assumed responsibility for the airpark. Mr. Bahnick responded refurbishment is moving forward as part of the five year plan. He noted opposition from the nearby residents sometimes is a factor in how quickly plans can move forward. He referred to the recent hearing where negative comments from the nearby residents almost defeated the variance needed to construct the new hangars. maa04.96 04/03/96 3 Member Kilbride requested a new member’s tour of the airpark. Mr. Carassas suggested having Member Kilbride set up an appointment with Mr. Emshoff. Mr. Bahnick said Mr. Baier will address the Airport Authority at their next meeting regarding recent lobbyist registration legislation. 10. Call of the next Meeting The next regular meeting of the Airport Authority was called for May 1, 1996, at 3:00 p.m., in City Commission Chambers. 11. Adjournment The meeting adjourned at 4:24 p.m. Chair Airport Authority Attest: Board Reporter maa04.96 04/03/96 4 , " '. '. :', " '... '~:. '... .' : i " T' : ~ ," , '. ,,' , . " ,', . " 'n' . ,'., .: . ' ' .' I" ., . \.. ~f>' '. < ", ,"' ~ . I' , " ~, '. , . , ' , , , I '. ',' ~ ~ ." , ,', c< , '> :,., "f': t.~'. : > ' ..', ,. \.: ,., , ~ . c . I " , "~>(;~,,~.:~::,':':!:j:':'~!~~.::"!~,~1.~~('j\~':{;;~~~. ~:';"("';~::""\~ ~~.;'c.LL", ,~,.,:"...., : ,.',,, .,~ '. '.,:, \, .;: ;,.,:,: :.:. ' :/' ' :', . :\' i", ':: , ,> .. ,\, :, ,','" .':."..' , .' \ < '! . AA . " , " ." ~irportAuthority' ,Minutes .' , .. ,"II Date. . ttpv; ( 3, I qqCp I " \ I,', ,i j,C1' "'I " ' !, , .' , ' ", .'" '\ ',Ic' '!f . ' :,' : . J, , " ',\ J ' ", '.~ .~.,- ......;.;. .;:~ ._;. - ......:..... , '. - " ",' '&. I ,....J' J I,.U "," ;,,;', ;,., ,:" ',..,.,';' ',I ',.".1:',,' "';,..~,,;~:...,'~,.,~~,:."'r:":" ".','~', :,':.' ,'..',:., " \.'., "',,;" "','. ,I.:.... ~':' .,'.' '; '.., ~ I ,.1, :;",~, .' , , ',' ^') AIRPORT AUTHORITY CITY OF CLEARWATER April 3, 1996 Present: Charles. Silcox Stephen Bils Gary Benjamin Charles Kilbride John Carassas Glen Bahnick Gwen Legters Chair Vice Chair Board Member Board Member Assistant City Attorney Civil Engineer II, Staff Liaison Board Reporter Absent: Dr. Theresa Goss Board Member The Chair called the meeting to order at 3:05 p.m. in City Hall. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. o Charles MChuck" Kilbride was introduced and welcomed as a new member. Mr. Kilbride served as Vice President in charge of worldwide training and development with PanAm World Airways. He was with PanAm for 15 years. J. Marvin Guthrie was thanked for his years of loyal service. At the Advisory Board Appreciation dinner on April 2, 1996, Mr. Guthrie was awarded a plaque for completing two terms on the Airport Authority. It was indicated he has been a valuable asset to the Airport Authority and the City. Minutes Approval - March 6, 1996 Member Bils moved to approve the minutes as submitted in writing to each member by the Board Reporter. The motion was duly seconded and carried unanimously 3. Tenant Report - FBO The Chair received the report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 23 hard stands and 20 grass tiedowns are occupied. 4. FBO Request for Proposal (RFP) Copies of the RFP were distributed in the members' packets and Mr. Bahnick requested their input. It was indicated Rick Emshoff has filed suit against the City for a five year lease extension. Mr. Carassas explained the Legal Department will respond to the complaint and the City will proceed with the bid process at the same time. Until judicial determination is received regarding whether or not Mr. Emshoff has a legal option to ,exercise his renewa', ~" ;-'T..\ '. maa04.96 1 04/03/96 '::', "-' :," '.' .',..,\:,"".,' ,..','.'.,."'.,,, ','(",,':, ;',' "..,,'..',:'I....'..;'..,:~'.'>,:..< ,:,:',>::i>..,.,,:.',':,'.,.,~ , ,', \" ",.. '1-. ',...i,\ '.' "':''"'''-." J ;',,' ", '.' ",' , , ' 1 , .. . . : ",' i,,'.' ~' ,';1 I ,", ~..'. "" , . I I. i', ,l" ..','J' '.1, 't ,;."..,.'I'\.'ll'::,~"...;.......:~~~:.:..';'.I.~.....'.,,',.,;,~;'+...,.,. .':., '.',.\'" '.' ...,. ',..'..'...,'..',...,'.,":':.:.,'. :"~',,', ". ,:~."I:""" ':',;~<..:/:. ..>': '.:,.,.. .. :~ ~ the bid process will proceed. Mr. Carassas indicated it is hoped both parties can reach an agreement quickly to meet the deadline for getting an FBD. The bidding process would end if it is determined Mr. Emshoff has an option. It was indicated Mr. Emshoff is eligible to be one of the bidders and the suit should not weigh negatively in bidding consideration. John Atanasio of the Civil Air Patrol joined the conversation. Discussion ensued regarding the terms of Mr, Emshoff's tenancy. Concerns were expressed that rushing the bid process will waste Engineering staff time and money if it is determined that Mr. Emshoff may renew. Mr. Carass8s pointed out, if it is determined Mr. Emshoff may not renew, the City will need 8 new FBD in place within 30 days. He will speak to City Engineer Rich Baier whether he wishes to delay the RFP pending a judicial decision. Discussion ensued regarding timing of the various steps involved in the RFP selection process, and the law suit. Mr. Carassas will bring an update to the next meeting. It was felt to be unfortunate timing and disadvantageous to the City and FBO to tie lease renewal to the golf course. Mr. Emshoff was thanked for graciously continuing month-to-month in the interim. Mr. Carassas was requested to prepare a letter of agreement for the FBD to continue on a month-to-month basis until legal determination is received. The Airport Authority strongly urged the City to make every effort to allow Mr. Emshoff to exercise his renewal option. Staff was requested to delete the word "Executive" from the title of the airpark in all future documents. "J."~ '.f~, L,:,(!\i~t Member Silcox submitted a petition with 96 signatures in support of retaining Mr. Emshoff as the FBD. 5. Annual Report to the City Commission Member Silcox will meet with Mr. Bahnick to prepare this year's presentation on May 16. 1996. Mr. Bahnick said he will provide a copy of last year's report and any information, slides, or materials wanted for the presentation. 6. Business Plan Mr. Bahnick reported business plans were delayed until the new Commission is seated. He will distribute copies of the airpark business plan and inform the members when this item goes before the City Commission in June. It was not known if the CAP land request will come forward at that time. 7. TieDown and Hangar Lease Form Mr. Bahnick gave a status report, stating he will keep this item on the agenda until it is settled. The Fire Marshal will address his suggestions to the members and the form will not be implemented without members' approval. Members strongly urged staff to create a generic, non~speclfic lease form, directing any and all specifics to the airpark rules and regulations document. o maa04.96 2 04/03/96 .~I'_"'''''''''' - ''" '" 'IL '~.' ,~. ,< , ", '? '~..' l' , " .,~ ,':';. ,\J, "'f", ',' ." . " ,""", :,~",:,' \ \' '",,';' 1,.'.\; :"",', ,':.,~..~::",\:..~I,",:..,...::I.\..'I'~'.',,'..'~~I:',:1:' ':':~!. :.,,:.\ ".__"""."". ".,\1""""."""".,,,,,,.,,.,., ,.,',....": ",'.- ': ,', ,\ 'Y';.' " ",:' "'; '; \",,';;" ': ,'", ~,'..;...:".." ;":"':, ',:'.:',.,' :',';.'..~,::,'::,::',:;::'.:::;..,',;, ':"':~':';"'I":."'< .< :':, ,:,,;,.::,,:;'::'.'>" , , ...", " " " "I ~. "0/.1 ' "I '....I" , '.." ..,..., . ,..u.....I , , ,_ , '. , ," ~/<it..;~.U';t..,.y.. > '.';."..... ,~~..,.,: ,..." ""': :'.' ': ",'~,...:~......,.':";:~:,..;:..' .,:,':-I'':'.',;,':~:';.~:t'' ,. ,.,". ,,:', ;,. '. ~, , 'I"" ':' ..: ",: ,'." , \ I.," .',:' '. ,".:'," ','~,'.. , "~,: >: ,',' :~ I In response to questions, it was indicated the lease form is an agreement between the tenants and the FeD. Mr. Carassas responded it is the intention to have the FBO responsible for creating the form. 8. New Hangar Construction Mr. Bahnick reported SWFWMD verballv approved the concept. However, permit approval was delayed when the permitting authority reverted from Pinellas County to Tampa. Mr. Bahnick did not expect any problems getting FOOT approval. 9. Other Business Mr. Atanasio reiterated his strong concern with the Commission's delay to consider the highest and best use of the land before grantinG the CAP land request. He stated the CAP desperately needs the space for cadet training rooms. He implored the Airport Authority and the City Commission to make an immediate decision whether or not the CAP is going to get the parceJ of land in question. The Airport Authority shared Mr. Atanasio's frustration, but said they cannot accelerate the process established by the City Management team and City Commission. Suggestions were made for alternative parcels to accommodate the CAP. Discussion ensued regarding how the business plan proposes to use the various parcels of land at the airpark. Staff was requested to write a letter to the City Management team, on behalf of the Airport Authority, requesting the status, proposed agenda date, and anticipated determination of this item. v.;~ ~. .~\'/I In response to a question, it was indicated the FaD lease renewal does not have to go to referendum. Discussion ensued regarding maintenance needs at the airpark. Member Silcox reported the doors and hinges on hangar A4 ha"e deteriorated and need replacement. Mr. Bahnick will place a work order request with City Building and Maintenance. Member Bils reported a plumbing problem and questioned who is responsible for those repairs. Plumbing maintenance was indicated to be the FBO's responsibility. Mr. Emshoff said he is aware of the problem and is in the process of repairing the plumbing. Member Silcox reported the keypad at the electronic gate need replacement immediately. Discussion ensued regarding how this can be accomplished and the new code communicated to the tenants. In response to a question, it was indicated the idea of using garage door openers has not been pursued. Mr. Bahnick will contact Smith Fence company, the original installer. v Mr. Emshoff suggested the City would receive higher bids if they waited until airpark refurbishments are accomplished before soliciting for a new FaD. Discussion ensued regarding how long the runway lights and hangars have been delayed. The members were . pleased with how much has been accomplished since the Engineering Department has assumed responsibility for the airpark. Mr. Bahnick responded refurbishment is moving forward as part of the five year plan. He noted opposition from the nearby residents maa04.96 3 04/03/96 ~~'.td,.......H~' ~, . ~ ,~, ",lh, '> ,'. I , ~ " .::_' "",., "I ,:,', ":...".., ':" '~"': "....;--, '," .:,'".", ',:", '':-' ' ,,\\'\ ~ ',' ,"; ",,':.'.:", ,::'.:- :,:;-'-," ';',' . ':',;~>":'~:'::-~~" :",;", {, ,', , , ........".~' ,", " . ~ I " , ,:' I, ___, ,., ' .........,' ~,' ",'.'[ '~, .,' , ":; - , . " , " .' '. '." I' I j , ' ~. I ,', :c",." "" I " . ' ,L Ii ' r . '.. .:~ .,.:1 . ,a'-" > " I, ".,..' ~.",' , J ~ , .. 1,,_, :'~),;' '<'~,: <?~::.~~.,~ i':i\}t?,:::~:i:;' ;':\ ;><~. :,1:':_'': :; P", '. ,(;~' ~.. ,:' ".' '.1-' \ ' .' .~ ,sometimes Is a factor in how quickly plans can move forward. He referred to the recent hearing where negative comments from the nearby residents almost defeated the variance noeded to construct the new hangars. Member Kilbride requested a new member's tour of the airpark. Mr. Caresses suggested having Member Kilbride set up an appointment with Mr. Emshoff. Mr. Bahnick said Mr. Baier will address the Airport Authority at their next meeting regarding recent lobbyist registration legislation. 10. Call of the next Meeting The next regular meeting of the Airport Authority was called for May 1, 1996, at 3:00 p.m., in City Commission Chambers. 11. Adjournment The meeting adjourned at 4:24 p.m. o Chair Airport Authority Attest: ~01~ Board Reporter t/ 0, maa04.96, 4 04/03/96 "~;r't:::;'7i~ :.,':\': : ~ '> I , ~. '