09/12/2016 Council Work Session Meeting Minutes September 12, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, September 12, 2016
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff, and Councilmember
Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Jill S. Silverboard — Deputy City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 September Service Awards
Three service awards were presented to city employees. The
September/October 2016 Bimonthly Team Award was presented to the
Team for Margo Chauncey. Vicki Fletcher, Trava Alston, Danny Kight,
Allie Stewart, Diane Devol, Christin Harris, Julie Phillips, Nilda Espinosa,
Terry Teunis, Cpl. Todd Turpack, Det. Chris Precious, Det. Matt Dupree,
Det. Jarred Stiff, Det. John Maser, Det. Chris Kakalow, Sgt. Tim
Downes, Rufus Whiting, Tank Jones, Dominic Sharp, Mike McGlockton,
and John Pittman.
The Council recessed from 1:07 p.m. to 1:29 p.m. to meet as the Community
Redevelopment Agency and Pension Trustees.
3. Office of Management and Budget
3.1 Amend the City's fiscal year 2015/16 Operating and Capital Improvement Budgets at
third quarter and pass Ordinances 8943-16 and 8944-16 on first reading.
The fiscal year 2015/16 Operating and Capital Improvement Budgets were
adopted in September 2015 by Ordinances 8767-15 and 8768-15. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
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Council Work Session Meeting Minutes September 12, 2016
improvement projects. The memorandum and the accompanying report
provide this information and outline the issues at third quarter that require
amendment.
In response to a question, Engineering Director Mike Quillen said the parking
fund increase is due to the rate changes last year and the success at the
beach.
3.2 Set final millage rate of 5.1550 mills for fiscal year 2016/17 against non-exempt real
and personal property within the City of Clearwater and pass Ordinance 8945-16 on
first reading.
In accordance with Chapter 200 of the Florida Statutes, which defines
requirements for the Determination of Millage and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearings to
adopt a final millage rate for the new fiscal year. The adoption of this
ordinance to establish the millage rate and the two related budget ordinances
are an integral part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.1550 mills on July 21, 2016,
which is the rate that appeared on the TRIM bill notices mailed to taxpayers in
August. The millage rate of 5.1550 mills represents a 6.71% increase from the
rolled back rate of 4.8310 mills.
Ordinance 8945-16 is presented in order to adopt the millage rate of 5.1550
mills to support the operating and capital improvement budgets for the 2016/17
fiscal year.
In response to a question, Budget Manager Kayleen Kastel said the roll-back
rate is the millage rate that levies the same revenue as the prior year.
3.3 Approve the City of Clearwater Annual Operating Budget for the 2016/17 fiscal year
and pass Ordinance 8946-16 on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt the budget. The adoption of this ordinance and the related
ordinances adopting the 2016/17 millage rate and the Capital Improvement
Budget are an integral part of fulfilling these requirements.
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Council Work Session Meeting Minutes September 12, 2016
On June 30, 2016, the City Manager provided the City Council with a
Preliminary Annual Operating and Capital Improvement Budget that outlined
estimates of revenues and expenditures for the 2016/17 fiscal year. The City
Manager presented the preliminary budget at the City Council meeting on July
21, 2016, and at the August 4, 2016 Special Budget Council meeting for
Council discussion and citizen input.
At the Special Budget Council meeting on August 4, 2016, Council approved
an increase in the General Fund to provide increased funding for the Nagano
program in fiscal year 2016/17. On September 1, 2016, Council approved an
amendment to the Pier 60 program to add funding for two additional FTE's.
The fiscal year 2016/17 General Fund budget is being increased for the full
year funding of these additional positions. These are the only changes to the
Preliminary Operating Budget at this time.
In response to questions, Deputy City Manager Jill Silverboard said in the
absence of updating Shifting Gears, staff is considering in October to move
forward with a bike share program through a contract since Forward Pinellas
had advised that a countywide program is not being pursued. The new
Transportation Planner would be tasked with pursuing the bicycle friendly city
designation. Ms. Silverboard said the City will be required to appoint a citizen
advisory bicycle committee and a bicycle coordinator, as well as amend the
ordinance to implement bicycle friendly provisions. Regarding capital
investments for bicycle friendly improvements, staff is evaluating the
improvements that can be pursued in order to propose a schedule of criteria
for council consideration.
There was no consensus to utilize reserve funding to expedite bicycle friendly
improvements.
3.4 Adopt the Fiscal Year 2016/17 Annual Capital Improvement Budget and establish a
six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 8947-16
on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearing to adopt the final budget. The adoption of this ordinance and the
related ordinances adopting the 2016/17 millage rate and operating budget are
an integral part of fulfilling these requirements.
On June 30, 2016, the City Manager provided the City Council with a
Preliminary Annual Operating and Capital Improvement Budget that outlined
estimates of revenues and expenditures for the 2016/17 fiscal year. The City
Manager presented the preliminary budget at the City Council meeting on July
21, 2016, and at the August 4, 2016 Special Budget Council Meeting for
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Council discussion and citizen input.
The total fiscal year 2016/17 Capital Improvement Fund budget presented here
reflects an increase of$680,000 from the preliminary budget. This increase is
due to the inclusion of the lease purchase funding in the Police Vehicles
project (315-94238) for additional vehicles related to the take home vehicle
program which was mistakenly left out of the Capital Improvement Fund in the
preliminary budget. This change reflects an increase of$680,000 in fiscal
year 2016/17 and $430,000 in fiscal year 2017/18 for a total increase to the six
year plan of$1,110,000. Although this was missed in the Capital Improvement
Fund, it was correctly included in the operating budget. The preliminary budget
for the Police Department operating budget includes estimated debt payments
for these additional vehicles. This is the only change to the Preliminary Capital
Improvement budget at this time.
In response to questions, Deputy City Manager Jill Silverboard said the
department related to the Local Mitigation Strategy has not submitted a capital
request. Fire Division Chief Scott Ehlers said many of the projects listed in the
Local Mitigation Strategy are unfunded, the City must prioritize the capital
improvements and identify how they will be funded. Mr. Ehlers said the City's
CRS rating is currently a 6, to get to a 5 or 4, the City would have to implement
a substantial number of items.
3.5 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years
2016/17 through 2019/20.
On March 6, 1997, the City Council adopted Ordinance 6137-97. The
ordinance established the requirement for a special hearing prior to adoption of
the capital improvement budget to discuss the use of Penny for Pinellas tax,
and at any time in which there is any proposed change to the Penny for
Pinellas project funding of$500,000 or more.
Changes to Penny for Pinellas projects that meet this criteria in the proposed
2016/17 capital improvement budget and six-year plan include the following:
• City Emergency Operations (EOC) and Disaster Recovery
Facility Expansion - This project has been established in the
amount of$3,360,000. The funding will provide for the creation
of an EOC for mission critical operations at the existing training
facility. The build out will provide for a new CAT-5 data center,
emergency call center and communications studio to support
mission critical City operations during emergency or disaster
conditions.
• Crest Lake Park Improvements - This project has been
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established in the amount of$1,600,000, to provide for
sidewalk/path improvements; park amenities for example water
fountains, benches and bike rack; restrooms; additional parking
and landscaping improvements. This funding has been
reallocated from the Neighborhood Parks Renovations project.
• Fire Ladder Truck - This project has been established in the
amount of$1,155,820 to provide for the purchase and equipping
of a replacement aerial unit for one of the three (3) existing
Pierce Aerial vehicles.
• Fire Boat - Marine 44 - This project has been established in the
amount of$650,000 to provide funds needed for the
replacement of the Fire Department's Marine 44.
• Police Vehicles - The total project funding for the replacement of
Police Vehicles has been increased from $100,000 to $700,000.
This represents an additional $200,000 in funding for fiscal year
2017 and 2018 to assist in the purchase of additional vehicles
for the assigned vehicle program, and adds $100,000 to fund
vehicle replacements in 2019 and 2020.
• Long Center Parking Improvements - This project has been
established in the amount of$550,000 to provide funding for
parking improvements. This funding has been reallocated from
the Neighborhood Parks Renovation project.
• Ed Wright Park Renovations - This project has been established
in the amount of$490,000 to provide for the renovations to
include a new design to allow for more efficient use of the space
for parking, picnic areas, and restrooms. This funding has been
reallocated from the Neighborhood Parks Renovation project.
• Woodgate Park Renovation - This project has been established
in the amount of$450,000 to provide for improved parking
facilities, three new basketball courts, and renovation to existing
restrooms. This funding has been reallocated from the
Neighborhood Parks Renovation project.
• Del Oro Park Renovations - This project has been established in
the amount of$450,000 to provide for new tennis courts; a
refurbished playground area; and improvements to existing
parking, sidewalks and shelters. This funding has been
reallocated from the Neighborhood Parks Renovation project.
• North East Coachman Park Renovations - This project has been
established in the amount of$300,000 to provide for the
renovation including the construction of a parking lot and
improvement to the disc golf course. This funding has been
reallocated from the Neighborhood Parks Renovation project.
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• Morningside Recreation Center Replacement - This project
funding has been increased $250,000 for a new total of
$2,830,000. The additional funding will provide for the
replacement of the swimming pool filtration and pumping
system.
• Neighborhood Parks Renovations - This project was reduced by
$3,840,000 with the funding being reallocated to Crest Lake
Park Improvement project in the amount of$1,600,000; Long
Center Parking Improvements in the amount of$550,000; Ed
Wright Park Renovations in the amount of$490,000; Woodgate
Park Renovation in the amount of$450,000; Del Oro Park
Renovations in the amount of$450,000; North East Coachman
Park Renovations in the amount of$300,000.
In response to questions, Deputy City Manager Jill Silverboard said the
additional $250,000 for Morningside was allocated from undesignated Penny
funds. Parks and Recreation Director Kevin Dunbar said the restroom facilities
at Woodgate were never removed, the renovated restrooms will be accessible
when the basketball courts are operational. Woodgate is being elevated to a
regional park and the proposed change was included in the Master Plan.
Budget Manager Kayleen Kastel said the Penny List is reviewed every year to
discuss changes. Deputy City Manager Jill Silverboard said the Penny List
may be amended at any time. Mr. Dunbar said improvements at Moccasin
Lake are not included on the list as they are already funded, work on the
bridge is underway.
4. Economic Development and Housing
4.1 Endorse the Housing First and Coordinated Entry System being implemented by the
Pinellas County Homeless Leadership Board, Inc. and adopt Resolution 16-18.
The Pinellas County Homeless Leadership Board, Inc. (HLB) is the designated
Continuum of Care (CoC) for Pinellas County through the Department of
Housing and Urban Development (HUD). The HLB is committed to developing
a homeless services system that ensures that homelessness among Pinellas
County citizens is rare, brief, and nonrecurring.
HUD has established a commitment to the Housing First philosophy, which
under federal law is an approach to homeless assistance that prioritizes rapid
placement and stabilization in permanent housing and does not have service
participation requirements or preconditions, such as sobriety or a minimum
income threshold. This philosophy includes the following components: 1)
removing barriers to entry; 2) establishing a coordinated entry system; 3)
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practicing client-centered service delivery; 4) prioritizing households most in
need; and 5) ensuring inclusive decision making.
The HLB has requested the City of Clearwater adopt a Resolution endorsing
the HLB Housing First and Coordinated Entry System.
"Implementing Housing First," a White Paper written by Community
Development Manager Gabe Parra, provides additional information regarding
the local implementation of this philosophy.
In response to questions, Community Development Manager Gabe Parra said
adopting the resolution will change any current practices. The City provides
financial support to the service providers, who are mandated by HUD to
implement the Housing First initiative. Economic Development and Housing
Director Denise Sanderson said staff has spoken to all of the service providers
regarding Housing First, which requires the service providers to implement the
Housing First programs and services by 2019. No matter where one enters the
system, it is intended that service will be provided by the appropriate partner.
Ms. Sanderson said many of the local service providers have identified
concerns and challenges with eliminating or reducing the barriers to entry. Mr.
Parra said the Path Beyond Shelter began in New York in 1992 to assist
homeless individuals with mental health issues. The program led to the birth of
Housing First, statistics from 1996-1998 show that 80% of participating
individuals were able to obtain and keep permanent housing. One of the
service providers raised a concern that Pinellas County does not have the
infrastructure needed for the Housing First system. Mr. Parra said
infrastructure is not currently in place but Pinellas County is working on
implementing the infrastructure. The City Manager said if the needed
infrastructure is not implemented by 2019, HUD will not award funding to the
service providers who have implemented the Housing First model. Mr. Parra
said Pinellas County and the city of Belleair have adopted a resolution.
4.2 Approve a grant of$75,000 in General Fund Reserves to be set aside for a
commitment as the local government contribution that is required for applicants to
participate in the State of Florida's Low Income Housing Tax Credit Program (LIHTC)
for Woodlawn Trail, a proposed 80-unit affordable housing development to be
developed by Southport Development, Inc.; and authorize the appropriate officials to
execute same. (consent)
Woodlawn Trail is a proposed 80-unit, new construction, affordable housing
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community located at 826 Woodlawn Street, Clearwater. The proposed
development team includes Southport Development, Inc., Vaughn Bay
Construction, Inc. and Architectonics Studios, Inc. The applicant, SP Trail,
LLC, shares the same key principal as Southport Development, Inc., J. David
Page. The proposed commencement date is second quarter of calendar year
2017 and completion is estimated for second quarter of 2018.
Staff is recommending a funding commitment to Woodlawn Trail using $75,000
from General Fund Reserves. At the time of project award the Housing
Division will commit funds from one of the following funding sources to refund
the General Fund: CDBG, HOME, SHIP and PCHTF. Ultimately, the project
will have no impact on the General Fund.
The proposed development will include 80 two and three bedroom units in six
total buildings that will serve the family demographic. Five buildings will house
the residential units and the sixth building will house the office and clubhouse.
90% of the units will be set-aside for residents with family incomes at or below
60% of Area Median Income (AMI) and 10% of the units will be set aside for
residents with family incomes at 40% of AMI.
The Florida Housing Finance Corporation requires that projects of this type
provide resident programs for the life of the compliance period, which is 50
years in this case. Proposed resident programs include English as a second
language training, computer training, health and nutrition classes, resident
activities, and case management/residential stabilization services. These
program offerings are intended to supplement programming currently offered
at the nearby Ross Norton Recreation Center.
The City of Clearwater's 2016-2020 Consolidated Plan (Plan) discusses the
City's housing priorities. The Plan describes numerous housing needs, plans
and strategies which include, but are not limited to, reducing the cost burden of
housing for extremely low to moderate income residents and the creation of
new owner and rental units. The proposed project, intended to serve low and
very low income residents within the family demographic, is consistent with
these priorities.
As background, the Low Income Housing Tax Credit Program is governed by
the U.S. Department of Treasury under Section 252 of the Tax Reform Act of
1986 and Section 42 of the Internal Revenue Code, as amended. The program
was established to provide for-profit and non-profit organizations with a
dollar-for-dollar reduction in federal tax liability in exchange for the acquisition
and substantial rehabilitation or new construction of low and very low-income
rental housing units (60% of the Area Median Income and below with a set
aside for 40% of AMI and below). The proposed contribution of$75,000
represents local government support of the project. Local government support
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may affect whether the project gains necessary approvals.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by General Fund reserves in the
amount of$75,000.
Inclusive of this item if approved, a net total of$2,429,880 of General Fund
reserves has been appropriated by Council to fund expenditures during fiscal
2015/2016. The remaining unappropriated balance of General Fund reserves
is approximately $29.3 million, or 23.5% of the current General Fund operating
budget.
In response to questions, Economic Development and Housing Director
Denise Sanderson said the Community Service Foundation expressed an
interest in the 8-unit condominium but the property owner was unwilling to
separate the parcels. The Foundation then approached Habitat for Humanity
(Habitat) regarding the property site but Habitat was not interested. The
property owner is looking to sell the site at the highest and best use, the City
and County would be limited to purchase the site at the appraised value of the
site. Staff estimates that the site can handle 15 single-family homes, including
the 8-unit condominium. Police Chief Dan Slaughter said there has been some
crime activity on the undeveloped site, one drug arrest in 2014 and 2 in 2015.
Developing the site would drive the criminal activity elsewhere. Ms. Sanderson
said the project is intended to be a gated community and near the healthcare
community and likely to attract hospital employees. The City Attorney said the
City does not have the ability to derail the private real estate transaction, the
City may decide whether to, or not, make the grant. Ms. Sanderson said if the
State funds are not awarded, the City's designated funds would be returned.
There was consensus to take the item off the Consent Agenda.
5. Finance
5.1 Award a contract for arbitrage consulting services not to exceed $50,000 for the
five-year period ending September 30, 2021, to Arbitrage Consulting Services, Inc., of
Centennial, Colorado, and authorize the appropriate officials to execute same.
(consent)
Issuers of tax-exempt bonds are required to timely file IRS Form 8038-T and
remit any positive arbitrage on every 5-year anniversary of a bond issue. The
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IRS rules regarding arbitrage calculation are complex and most municipalities
elect to hire experts in this area to ensure compliance.
RFP 40-16 was issued soliciting proposals from professional firms providing
arbitrage compliance consulting services.
The City received four proposals from firms responding and all were deemed
responsible proposals.
These proposals were evaluated on the basis of firm qualifications, personnel
qualifications, fees, and references. The committee recommends the Council
approve a contract with Arbitrage Compliance Specialists as the firm
submitting the proposal that best meets the City's requirements.
Appropriation Code:
2xx-07000-530100-xxx-xxx-xxxx $50,000
Paid from debt service funds associated with the bond issue.
5.2 Approve blanket purchase orders for citywide signage purchases to designated
vendors, for the annual amount of$100,000, including two one-year renewal terms at
the City's option, and authorize the appropriate officials to execute same. (consent)
The City has a variety of signs which require updating or replacement due to
the new logo introduction. Invitation to Bid 17-16, Citywide Signage, was
issued July 12, 2016 and eight responses were received on August 10, 2016.
One bidder was deemed non-responsive due to not being properly licensed as
a Non-Electric Sign Contractor in Pinellas County (in accordance with Pinellas
County Construction Licensing Board [PCCLB] code) per the bid requirements.
The bid included primary signage requirements such as regulatory and
identification type signage found at the City's parks, recreation centers, and at
the beach. Additional signage requirements included aluminum blanks with
digital and cut vinyl reflective overlays with anti-graffiti coatings. Miscellaneous
bid items included banners of all sizes, light pole banners, sign posts, sign
refurbishments, and installation services.
The award of blanket purchase orders to Elite Designs Unlimited, Inc., of
Safety Harbor, FL, and Ryan-Markland Signs, Inc. of Inverness, FL, is
recommended in an aggregate amount of$100,000 for the initial contract term
of September 19, 2016 through August 31, 2017; and $50,000 annually for the
two one-year renewal terms. The lump sum is requested to allow for flexibility
in how the funds are allocated based on specific needs.
Signage replacement during the months of September through December
2016 will be significant due to updating of logos on a multitude of citywide
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signage as noted. The requirement for new signage and refurbishments will
be less in subsequent years.
APPROPRIATION CODE AND AMOUNT:
Funding has been included in the individual departments' 2016 and 2017 fiscal
year budgets.
In response to questions, Purchasing Manager Alyce Benge said vendors are
being awarded separate bids, Elite Designs will handle the regulatory signs
and Ryan-Markland will handle the banners. The vendors in the area did not
provide competitive cost proposals. Ryland provides maintenance and repair
services with their signs for an additional cost. Ms. Benge said the city
department determines the banner size and functionality.
Staff was directed to provide the bid tab prior to the council meeting.
It was suggested that staff consider rotating banners. Parks and Recreation
Director Kevin Dunbar said the banners on Memorial Causeway are approved
by FDOT and limit the types of signs.
The Council recessed from 2:58 p.m. to 3:05 p.m.
Police Chief Dan Slaughter said Leila Davis Elementary School received a call
concerning a potential bomb on site. The school was evacuated and
searched, no suspicious devices were found. Normal operations have
resumed at the school.
6. Parks and Recreation
6.1 Approve the grant agreement between the City of Clearwater and the State of Florida
Department of Environmental Protection Recreation Trails Program (RTP) for a grant
in the amount of$104,637 for replacement of a trail bridge on the Ream Wilson Trail,
and authorize the appropriate officials to execute same. (consent)
The City has been awarded a matching grant in the amount of$104,637 for the
design and construction of a trail bridge on the Ream Wilson Trail within the
Carpenter Field Complex. The City will be required to match the grant with
$104,638. The funding is available in the CIP 315-93272 Bicycle
Paths-Bridges.
The Ream Wilson Trail is recognized as a National Recreation Trail by the US
Department of Interior. There are only two others with this recognition in
Pinellas County (the Pinellas Trail and the North Bay Trail).
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Presently, the existing bridge is 6' in width and is inadequate for a shared use
path. The bridge was initially installed prior to the development of nationally
accepted guidelines for shared use paths, and was adequate at the time of
construction. Since then, the American Association of State Highway and
Transportation Officials' "Guide for the Development of Bicycle Facilities"
recommends a minimum of a 10' width for a shared use path.
The project includes the design, engineering, site preparation and the
construction of a 12' wide steel truss trail bridge including railing and asphalt
approaches. It is important to have a wider width due to the high volume of use
of the trail.
This grant was brought forward and approved by the Resource Management
Committee at their April 1, 2015 meeting.
No additional operating impacts are needed to support this project.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93272, Bicycle
Paths-Bridges, to match this grant.
USE OF RESERVE FUNDS: N/A
6.2 Approve receiving funds awarded to the City from Senior Citizens Services, Inc. in the
amount of$15,000 to expand Evidence Based Wellness Programs (EBWP) for older
adults and establish a special program (181-99905, Senior Citizens Services - EBWP)
for these funds at first quarter. (consent)
The City has been awarded funds in the amount of$15,000 to expand EBWP
in Clearwater to improve older adults' quality of life through proven, research
tested interventions for Clearwater adults age 55 and older.
The program expansion would occur for two existing targeted EBWP which
are: Boston University's A Matter of Balance (MoB) Program and Stanford
University's Chronic Disease Self Management Program (CDSMP).
There is proof that older adults who participate in EBWP can lower their risk of
chronic diseases and falls or improve long-term effects of chronic diseases or
falls. EBWP are based on rigorous study of the effects or outcomes of specific
interventions or model programs. They demonstrate reliable and consistently
positive changes in important health-related and functional measures.
Funds will be used for programs and initiatives in Clearwater, Florida, as well
as training for staff and outside instructors to become master trainers who can
then be certified to train other instructors.
No matching funds are required.
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This grant was approved by the Resource Management Committee at their
June 2, 2016 meeting.
No additional operating impacts are needed to support this program.
A first quarter budget amendment will establish program 181-99905, Senior
Citizens Services - EBWP, with a budget of$15,000 to account for this grant
funding.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the Long Center provides the aging well services to participants years 50 and
older.
6.3 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of
Clearwater for funding of youth programs, including an increase of 0.8 FTE needed to
expand the program, approve a first quarter budget amendment of$361,791 in
special program 181-99872, Coordinated Child Care Ross Norton, and authorize the
appropriate officials to execute same. (consent)
Since 2000, the City has received annual funding from JWB Children's
Services Council to provide after school and summer programming for youth in
Clearwater. Once again, the City has been awarded funding for youth
programming for FY 2016/17 from JWB.
The budget is based on a current average of 100 children participating in the
program on a daily basis. In FY 2015/16, the City was awarded $345,924 for
this program based on youth enrollment and staff to youth supervision ratio.
In June 2015 the City Resource Committee approved the original grant
application that covered not only 2015 but additional years. This year, JWB did
not require a request for proposal, thus providing a continuation of program
services and gave a three percent increase for staff costs.
JWB currently funds 4.3 FTE's, which are included in Fiscal Year 2016/17
budget. In order to meet growth in the program and allow more children to
take advantage of the program in Fiscal Year 2016/17 staff is recommending
the approval of an additional 0.8 FTE to be paid for by the grant.
"Charting a Course for Youth" is a program developed to nurture youngsters at
the Clearwater neighborhoods in which youth need the most direction. The
program leaders have developed a safe haven for community youth ages 6-17
at Ross Norton and North Greenwood Recreation Complexes.
The program is designed to incorporate exercise and nutrition based activities
in an after school and summer camp setting, to encourage healthy lifestyle
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choices, improve social skills, increase athletic abilities, and develop leadership
skills of the participants. Academic enrichment curriculum is also included in
the program.
There is no requirement to continue the program when the grant ends.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide an increase of$361,791 in other
governmental revenue in special program 181-99872, Coordinated Child Care
Ross Norton, to account for both revenues and expenditures for this
agreement.
In response to questions, Parks and Recreation Director Kevin Dunbar said
after school programs and summer camp is offered at North Greenwood and
Ross Norton. JWB provides approximately 98% of MLK's funding. A couple of
benches were placed on the trail as a result of a grant.
6.4 Approve a five-year Agreement, effective October 1, 2016 through September 30,
2021, and one additional five-year renewal option with Youth Development Initiatives
(YDI) for facility use of North Greenwood complex to provide school success initiative
programs such as tutoring and education development for children, and authorize the
appropriate officials to execute same. (consent)
Since 2014, the City has provided office space to conduct administrative
functions and classroom space to accommodate school readiness programs to
the community. This agenda item is to formalize an agreement of facility use
and program delivery at the North Greenwood facility. The City does not
provide direct funding, only in-kind support through the use of the facility during
operational hours to provide after school and summer educational
programming for youth in Clearwater.
Youth Development Initiates (YDI) is a comprehensive co-educational
intergenerational youth development program serving youth between the ages
10-18, with a special emphasis on recruitment and intake of youth at the 6th
grade level. It is designed to promote health and wellness, build self-esteem,
develop leadership skills, and mastery of skill and competencies that foster
success in school, the community, and ultimately in life.
YDI program provides necessary community based services that incorporate
educational development, tutoring, computer literacy, personal visits with
parents to assist with academic progress, attendance, and school parent portal
assistance to assist with children to stay on academic success.
There is no requirement to continue the arrangement when YDI is unable to
offer services.
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Council Work Session Meeting Minutes September 12, 2016
This item supports the City's Strategic Plan by partnering with other public
organizations to be more efficient in providing services and programs to the
youth of our community.
6.5 Approve a proposal by Construction Manager at Risk, Certus Builders of Tampa,
Florida, in the amount of$534,458, which includes a $15,000-contingency, for the
renovation of approx. 3,000 sq. ft. of office and program space and construction of
ADA improvements, including an elevator and stairs to provide access to the
renovated spaces, located at Jack Russell Stadium, 800 Phillies Drive; establish a
new CIP project 315-93664 (Jack Russell Renovations), to be funded by the transfer
of$100,000 from CIP 93649 (Jack Russell Scoreboard and ADA Improvements),
$230,000 from CIP 315-93655 (Joe DiMaggio Sports Complex), $75,000 from CIP
315-94530 (Building Systems) and $150,000 from CIP 315-93656 (Jack Russell
Demolition and Refurbishment) for a total revised budget of$555,000; and authorize
the appropriate officials to execute same. (consent)
In April 2015, the Lease Agreement between the City and The Winning Inning
Inc. for the use, operation and maintenance of Jack Russell Stadium was
mutually terminated. Since then the City has assumed operations of the
stadium and continues to program and operate a vibrant and busy schedule of
activities throughout the year.
The City is currently renovating restrooms, scoreboard and batting tunnels at
Jack Russell. Future projects will include the demolition and relocation of
stadium bleachers to accommodate 1,000 seats as well as the demolition of
unused structures. Also staff is working to partner with both Clearwater High
School and St. Petersburg College regarding the upgrade and renovations of
the locker rooms at the stadium so both programs can use this as their home
field.
The space to be renovated is on the second floor of the clubhouse, which was
used for administrative offices of the Philadelphia Phillies when they used Jack
Russell Stadium as their Spring Training facility.
This project will provide for complete renovations of the office space area
including new windows, air conditioner, flooring, doors, ceilings, restroom, etc.;
as well as addressing the life safety and ADA access issues by constructing
new stairs and elevator.
Recommended funding for the project comes from a variety of sources as
outlined below:
CIP 315-93649 Jack Russell Scoreboard and ADA Improvements
$100,000
CIP 315-93655 Joe DiMaggio Sports Complex
$230,000
CIP 315-93656 Jack Russell Demolition and Refurbishment
$150,000
CIP 315-94530 Buildinq Systems (Building & Maintenance)
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Council Work Session Meeting Minutes September 12, 2016
$ 75,000
Total
$555,000
Staff is requesting that these funds be transferred at first quarter into a new
CIP 315-93664, Jack Russell Renovations.
Certus Builders of Tampa, Florida is on the City's approved Construction
Manager at Risk roster.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of$100,000 from
capital improvement project 315-93649, Jack Russell Scoreboard and ADA
Improvements; a transfer of$230,000 from capital improvement project
315-93655, Joe DiMaggio Sports Complex; a transfer of$150,000 from capital
improvement project 315-93656, Jack Russell Demolition and Refurbishment;
and a transfer of$75,000 from capital improvement project 315-94530, Building
Systems (Building & Maintenance), to fund this contract.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the renovations will be in the 2-story building along the outfield. Staff will utilize
the office space on the second floor. Mr. Dunbar said staff is working with St.
Petersburg College and Clearwater High School on a proposal that would
have both organizations use Jack Russell Stadium as their home baseball
facilities. The City's athletic staff is currently housed in the armory. The City
Manager said the school district has expressed an interest in providing some
funding for the proposal. Mr. Dunbar said a good portion of the funds is for the
ADA improvements, which include a new fagade, interior stairwell and new
elevator.
7. Police Department
7.1 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2016-2017 in the amount of$171,402.34 to underwrite the cost of additional
Community Policing services by the Clearwater Police Department in the East
Gateway CRA District, pursuant to the East Gateway Five-Year Action Program for
fiscal years 2012-2017, and authorize the appropriate officials to execute same.
(consent)
On October 15, 2012, the CRA approved the East Gateway District Five-Year
Action Program for FY 2012-2017. The Action Program responded to public
input on the issues of drug dealing, prostitution and street crime by including
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Council Work Session Meeting Minutes September 12, 2016
an action item for the continuation of increased police presence and crime
reduction within the East Gateway District.
An allowable funding source of this action item is the use of CRA Tax
Increment Financing (TIF) funds. Florida Statutes allows for the use of TIF
funds for "community policing innovations" in Community Redevelopment
Areas.
The CRA and Clearwater Police Department have reached an agreement on a
proposed scope of services and terms as delineated in the Interlocal
Agreement. Included in the scope is the delineation of specific, measurable
crime reduction targets by which to monitor the success of the initiative as well
as providing clear language required by statute assuring that the resources are
applied to the CRA/East Gateway area.
Funds in the amount of$171,402.34 are available in account 388-94849, CRA
East Gateway Project, to fund this contract.
APPROPRIATION CODE AND AMOUNT:
Funds in the amount of$171,402.34 are available in account 388-94849, CRA
East Gateway Project, to fund this contract.
In response to questions, Major Eric Gandy said the Department's relationship
with the community has been very helpful, reporting sales at convenience
stores, in and around the East Gateway. The City Manager said the item
before Council is for policing services, staff will need to make sure the code
enforcement support is consistent with this objective. Major Gandy said the
department works with code, a future discussion regarding how the associated
costs are transferred to code enforcement may be needed. The City Clerk said
staff is working on filling a vacancy on the Nuisance Abatement Board.
8. Engineering
8.1 Approve an amendment to the Florida Department of Transportation (FDOT) Traffic
Signal Maintenance and Reimbursement Agreement, which allows the City to be
financially reimbursed by FDOT for maintaining state traffic signals on the state
highway system within the city limits, and authorize the appropriate officials to execute
same. (consent)
June 3, 2015, City Council approved a Traffic Signal Maintenance and
Reimbursement Agreement with the FDOT. FDOT has recently issued an
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
amendment to the 2015 agreement and is requesting that all maintaining
agencies sign the amendment.
The primary difference between this amendment and the 2015 agreement is
that the state now assumes most of the liability for traffic signal mast arms and
also stipulates more definite processes in the maintenance arena. Executing
the amendment automatically adopts the 2016 agreement (and revised terms)
which itself does not need to be signed. Both the amendment and the revised
terms have been prepared in this manner to avoid issuance of new contract
numbers/documents by FDOT for each maintaining agency.
The new maintenance agreement allows the City to continue to be reimbursed
for maintenance performed by the Traffic Operations Division on the state's
traffic signals within the City of Clearwater. City staff recommends approval of
the amendment to the Florida Department of Transportation (FDOT) Traffic
Signal Maintenance and Reimbursement Agreement.
In response to questions, Traffic Operations Manager Paul Bertels said DOT
pays the City$3,500 annually to maintain the paint on a single mast arm. In
the past, the City was liable for replacing the mast arm. The mast arms on the
beach will be painted white in the near future.
8.2 Award a construction contract to Kamminga and Roodvoets, Inc. of Tampa, FL, in the
amount of$1,630,751.10 for Mango Street Outfall (13-0041-EN), which is the lowest
responsible bid received in accordance with plans and specifications, and authorize
the appropriate officials to execute same. (consent)
The existing stormwater system at this location currently does not have optimal
capacity. This results in excess overland flow and localized street flooding of
the surrounding area. The intent of this project is to capture as much surface
water runoff as possible and direct it through an improved stormwater
conveyance system.
The project includes stormwater treatment devices located at the Stormwater
inlets which will collect leaves, debris and hydrocarbons improving water
quality.
The designed alignment of the conveyance system will require existing
subsurface utilities in conflict to be offset or relocated as part of this project.
February 5, 2015, City Council approved a funding agreement with Southwest
Florida Water Management District (SWFWMD) to co-operatively fund the
project at a 50% cost share with a maximum cost not to exceed $900,000.
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Council Work Session Meeting Minutes September 12, 2016
Construction duration is 365 calendar days with an anticipated start in October
2016.
APPROPRIATION CODE AND AMOUNT:
0315-96187-563700-535-000-0000 $864,685.39
0327-96742-563800-533-000-0000 $342,724.15
0327-96634-563800-535-000-0000 $283,753.79
0315-96739-563800-533-000-0000 $139,587.77
Funds are available in Capital Improvement Projects in amounts of
$864,685.39 in 315-96187, Mango Outfall, and $139,587.77 in 0315-96739,
Reclaimed Water Distribution, and in Utility Renewal and Replacement
Projects in amounts of$342,724.15 in 0327-96742, Line Relocation - Capital,
and $283,753.79 in 0327-96634, Sanitary Utility Relocation Accommodation, to
fund this contract.
In response to questions, Engineering Utility Manager Elliot Shoberg said the
project was included in the Local Mitigation Report. This improvement would
not have helped during the recent hurricane once the tide went up. Many of the
manholes on the beach have a 3.2 elevation, during the storm, elevations
went up to 5.8 on several occasions. There was a 2 ft. storm surge once the
tide went up.
8.3 Approve Engineer of Record Supplemental Work Order 1 to AECOM Technical
Services, Inc. in the amount of$8,729 for Cooper's Point Hydrologic Improvement
Project (15-0027-EN) and authorize the appropriate officials to execute same.
(consent)
July 21, 2015, the City Manager approved the initial work order for design and
permitting of a new 200-foot channel that connects Cooper's Bayou with Old
Tampa Bay on the Cooper's Point peninsula in the amount of$99,896.
Supplement work order 1 is to address additional design and permitting efforts
required by regulatory agencies for a new work order value of$108,625.
This project was one of the top ranked water quality improvement construction
projects chosen by the Tampa Bay Estuary Program.
Stormwater will own and maintain the channel.
APPROPRIATION CODE AND AMOUNT:
0315-96173-561200-539-000-0000 $8,729
Funds are available in capital improvement project 315-96173, Alligator Creek
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
Watershed Projects, to fund this work order.
In response to a question, Environmental Manager Ed Chesney said the item
before Council is the design work order. The construction contract will go
before Council at a future date. Approximately$300,000 in Restore Act
funding was awarded to the City. Part of the mitigation plan includes plantings
that will help stabilize the area.
8.4 Award a five-year contract (blanket purchase order) to Pinellas County Solid Waste,
beginning October 1, 2016 through September 30, 2021, in the amount of$1,250,000
for the disposal of solid waste at the Pinellas County landfill as provided in the City's
Code of Ordinances, Section 2.564(1)(d), Services provided by Other Governmental
Entities, and authorize the appropriate officials to execute same. (consent)
The National Pollutant Discharge Elimination System permit that the
Stormwater Maintenance Division operates under requires the disposal of all
debris generated from street sweepers, jet/vac operations and ditch and pond
cleanings at a licensed landfill disposal site.
Pinellas County operates the only licensed landfill in the county.
Contracts will be evaluated and renewed annually for up to five years, with a
first year award of$250,000.
APPROPRIATION CODE AND AMOUNT:
0419-02090-543500-539-000-0000 $250,000
Funding is included in the recommended 2016/17 City Manager's
Recommended Stormwater Maintenance Operating Budget in the amount of
$250,000 for Dump Fees and will be included in Stormwater Maintenance
Operations recommended budgets to fund Fiscal Years 2018 through 2021 for
renewal of this contract.
9. Fire Department
9.1 Receive and review the Local Mitigation Strategy (LMS) 2015 Annual Report.
(consent)
The LMS is a countywide hazard mitigation plan that includes Pinellas
County and participating municipalities, as well as several agencies and
non-governmental stakeholders. The current LMS was adopted by the
Council in May 2015 under Resolution 15-10.
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Council Work Session Meeting Minutes September 12, 2016
The purpose of the LMS is to establish an ongoing process that will
make hazard mitigation part of the daily functioning of the entire
community. The Local Mitigation Strategy serves as a bridge between
local governments' growth management plans, the county
comprehensive emergency plan, land development regulations, and
relevant ordinances and codes such as those for floodplain
management.
The object of the LMS is to develop a "blueprint" or guide intended to
provide a unified and consistent course of action needed to eliminate or
reduce the impact of disasters that threaten Pinellas County and its
municipalities.
The LMS Working Group developed the 2015 LMS update schedule in
July 2015. Pinellas County and its municipalities reviewed, and revised
as needed, the action items. The updates were discussed by the
Working Group in October 2015, and further reviewed by a
subcommittee. In January 2016, the Working Group reviewed and
finalized the 2015 updates and sent them to the state for approval.
The State approved the 2015 updates January 29, 2016; and the LMS
Working Group subcommittee updated the LMS document and posted it
to the LMS website. The County notified the public of the update via a
news release and has submitted the update to the Board of County
Commissioners.
The LMS annual updates are required to be reviewed by the City
Council as part of its continued favorable rating under the National Flood
Insurance Program's Community Rating System.
10. Library
10.1Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2016-2017 in the amount of$100,270 to underwrite activities in the Clearwater Main
Library that support community learning in the areas of Science, Technology,
Engineering, Math, Entrepreneurship and small business growth and development
pursuant to the recommendations of the Urban Land Institute report on economic
enhancement of the downtown Clearwater area and authorize the appropriate officials
to execute same. (consent)
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Council Work Session Meeting Minutes September 12, 2016
The Clearwater Main Library is a partner in the Clearwater Business SPARK
ecosystem of organizations working to support the development of
entrepreneurship and small businesses throughout Clearwater. This
partnership was prompted by the ULI report recommending public/private
partnerships to encourage business growth in this area. The Main Library has
a prominent position in the CRA area, and will provide education and training in
the Business and STEM areas through research opportunities, STEM maker
space areas, classes and tutorials and meeting accommodation. The CRA
funding will pay one staff member to oversee these functions, assist with
additional library hours to make the facility available when needed by the
business community and provide educational and training opportunities.
APPROPRIATION CODE AND AMOUNT:
Funding will be from 388-94887 Library Activation budget.
11. Planning
11.1Approve amendments to the Clearwater Comprehensive Plan to support the
implementation of the US 19 Corridor Redevelopment Plan and new US 19 future
land use categories, establish criteria for plan amendments in the Coastal Storm Area,
and update various terms and references; and pass Ordinance 8923-16 on first
reading. (CPA2016-04001)
This proposed ordinance contains numerous amendments to the goals,
objectives and policies of the Future Land Use Element of the Clearwater
Comprehensive Plan. Many of the proposed amendments are proposed to
address the implementation of several city plans, including the Economic
Development Strategic Plan (2011), Clearwater Greenprint (2011), and the US
19 Corridor Redevelopment Plan (2012). Additionally, several proposed
amendments address changes within the new Countywide Plan for Pinellas
County (Countywide Plan) which was adopted by the Countywide Planning
Authority in August 2015. The updated Countywide Plan established 16
Countywide Plan Map categories, while the previous Plan contained 36, and
also designated areas along US Highway 19 as Activity Center or Multimodal
Corridor on the Countywide Plan Map, consistent with the Corridor Plan.
US 19 Corridor Redevelopment Plan (Corridor Plan) Related Amendments
The proposed amendments include the creation of new US 19 Regional
Center, US 19 Neighborhood Center and US 19 Corridor future land use
categories and zoning districts, and establishes the corresponding floor area
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
ratio (FAR) standards for the future land use categories, all consistent with the
Corridor Plan. These changes are depicted on a new Future Land Use Table
A-1, which is proposed to replace the existing table in the Element. This table
identifies the City of Clearwater land use categories and each category's
primary uses and maximum density/intensity.
Ordinance 8923-16 also includes a new policy restricting residential density for
those properties within the Coastal Storm Area along US Highway 19 to that
which is already permitted, as well as a new Map A-16 (Future Land Uses
Within CSA, US 19 Redevelopment Area) depicting what areas are affected
and what those residential densities shall remain. Changes within the citywide
design structure pertaining to US Highway 19 are proposed in order to
recognize completed work and to further support the implementation of the
Corridor Plan. This includes a proposed new policy encouraging the
establishment of design standards as envisioned within the Corridor Plan, as
well as updates to Maps A-13 (Activity Centers) and A-14 (Citywide Design
Structure). Additionally, a new policy is proposed which would allow the
appropriate US 19 future land use category to be assigned to parcels that
annex within the US 19 Corridor Redevelopment Area, which is depicted on
proposed Map A-17 (US 19 Corridor Redevelopment Area).
Countywide Plan for Pinellas County Consistency Amendments
In addition to minor amendments updating references to the Countywide Plan
for Pinellas County, and changing other small references consistent with new
language in the Countywide Plan, a new policy is proposed to adopt "balancing
criteria" against which the City may evaluate amendments proposing increases
in permanent population within the coastal storm areas. These criteria are
included in the new Countywide Rules, and adopting them locally would
provide the City with more discretion at the local level in evaluating proposed
changes within the coastal storm area. Proposed Future Land Use Table A-1
includes a new Target Employment Center Overlay (TEC) category, which will
enable the City to designate industrial areas in the future to allow a 100%
increase in development potential (FAR) for manufacturing, office, and
research/development uses. A new Table A-2 is proposed which identifies the
consistent Countywide Plan Map categories/subcategories as well as the
consistent city zoning districts for each City future land use category.
In addition to the above, staff is also proposing the following:
• Replacing footnotes to the existing Future Land Use Table pertaining to
transit oriented development (TOD) and FAR bonus provisions for
hospital uses with new policies addressing the same;
• Creating a new policy addressing residential equivalent uses and beds
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
per dwelling unit allowance;
• Adding a policy emphasizing preservation of the character of North
Clearwater Beach, recognizing that it is a residential area on Clearwater
Beach which is otherwise primarily tourist oriented; and
• Making minor changes to update references or correct small errors.
The Community Development Board (CDB) reviewed the proposed
amendment at its meeting on August 16, 2016 and unanimously recommended
the amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review
and approval by the Florida Department of Economic Opportunity is required.
As part of the state review, the proposed amendments will be transmitted to
the various State agencies and Pinellas County for review prior to second
reading (adoption) by City Council, which is anticipated to occur in December.
In response to questions, Planning Manager Lauren Matzke said having the
residential density based on FAR would move development to a more market
driven approach. The coastal storm area is defined as when the property is
more than 20% within the coastal high hazard area or within 20% of the high
velocity zone. There a small bits of coastal storm areas along US Hwy. 19 that
are mostly designated preservation. The item before Council is one of four
pieces related to US Hwy. 19: the comprehensive plan amendment creates
the land use categories to be applied, future land use map amendment is the
first step in applying those designations to the City's land use map, the new
zoning district standards for those properties and the rezoning of those
properties to the new zoning districts. Ms. Matzke said the proposed
amendments have been shared with Forward Pinellas and are consistent with
the countywide rules at this point.
11.2Approve a Future Land Use Map Amendment from 17 different future land use
categories corridor-wide to the US 19 Regional Center (US 19-RC), US 19
Neighborhood Center (US 19-NC), US 19 Corridor (US 19-C), Preservation (P) and
Water/Drainage Feature categories for property generally located along US Highway
19 between Belleair Road and Curlew Road, including properties east and west of US
19 along cross streets; and pass Ordinance 8932-16 on first reading.
(LUP2016-06004, LUP2016-06005, LUP2016-06006)
US Highway 19 has always served as a major commercial corridor in
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
Clearwater. Because of its economic importance to the City and opportunities
presented by the improved regional access, the City has concentrated its
efforts to study and plan for the corridor, preparing for the time when the
Florida Department of Transportation completed construction. Several major
city plans address the need to amend City policies and codes to allow more
intense development while also developing new zoning standards to
encourage infill development in a pedestrian- and transit-supportive manner,
including the City's Economic Development Strategic Plan (2011), Clearwater
Greenprint (2011) and the US 19 Corridor Redevelopment Plan (Corridor Plan)
(2012). Additionally, the Countywide Plan for Pinellas County (Countywide
Plan), a future oriented plan, identifies US Highway 19 as an appropriate
location for Activity Centers at major intersections, with the remainder of the
corridor being appropriate for more intense development as a Multimodal
Corridor (new designations adopted into the Countywide Plan in August 2015).
The proposed amendment area includes 4,036 parcels of land (±1,641.35
acres in area). These properties are generally located along US Highway 19
between Belleair Road and Curlew Road, including properties east and west of
US 19 along cross streets.
The City is initiating this amendment in order to designate the properties as US
19 Regional Center (US 19-RC), US 19 Neighborhood Center (US 19-NC), and
US 19 Corridor (US 19-C) on the Future Land Use Map in order to enable the
forthcoming zoning district and design standards, thereby implementing the
vision in the Corridor Plan. The proposed amendment area does include areas
designated as Preservation (P) and Water/Drainage Feature on the City's
Future Land Use Map. There are no proposed changes to the Preservation (P)
areas, but the amount of land designated with Water/Drainage Feature would
drop slightly. The proposed US 19 Regional Center (US 19-RC), US 19
Neighborhood Center (US 19-NC), and US 19 Corridor (US 19-C) designations
are consistent with the Activity Center and Multimodal Corridor designations on
the Countywide Plan Map.
The Planning and Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan,
the Countywide Plan Rules, and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
• The proposed amendment will not have an adverse impact on the use
of property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas
Planning Council, and the Board of County Commissioners acting as the
Countywide Planning Authority. The application is a large-scale amendment so
review and approval by the Florida Department of Economic Opportunity and
other state agencies is also required.
The Community Development Board reviewed the proposed amendments at its
August 16, 2016 meeting and unanimously recommended approval.
11.3Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2130 Burnice Drive and 2154 Bell Cheer Drive, and pass Ordinances
8933-16, 8934-16 and 8935-16 on first reading. (ANX2016-07020)
These voluntary annexation petitions involve two parcels of land totaling 0.472
acres, both occupied by single family homes. The parcels are located generally
south of Druid Road, east of South Hercules Avenue, west of South Belcher
Road and north of Lakeview Road. The applicants are requesting annexation
in order to receive solid waste service from the City and have been connected
to the city sanitary sewer as part of the Belcher Area Sanitary Sewer System
Extension Project. The properties are contiguous to existing city limits along at
least one property boundary. It is proposed that the properties be assigned a
Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from Pinellas County.
Collection of solid waste will be provided to the properties by the City.
The applicants have paid the sewer impact fee in full and have been
connected to the City's sanitary sewer system. The properties are
located within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to this properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. Water service will continue to be provided
by the County. The proposed annexations will not have an adverse
effect on public facilities and their levels of service; and
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The uses
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexation
is consistent with Florida Statutes Chapter 171.044.
11.4Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1450 Carolyn Lane, together with certain Carolyn Lane right-of-way; and
pass Ordinances 8936-16, 8937-16 and 8938-16 on first reading. (ANX2016-07021)
This voluntary annexation petition involves one parcel of land totaling 0.184
acres which is occupied by a single family home. The parcel is located on the
northeast corner of Carolyn Lane and Weston Drive. The applicant is
requesting annexation in order to receive solid waste service from the City. The
Development Review Committee is proposing that 0.173-acres of Carolyn Lane
right-of-way not currently within the city limits also be annexed. The property is
located within an enclave and is contiguous to existing city limits to the west
and east. It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
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Council Work Session Meeting Minutes September 12, 2016
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water and sanitary sewer service from
the City. Collection of solid waste will be provided to the property by the
City. The property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station 51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve this property with solid waste, police, fire
and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the west and east. Therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
11.5Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3031 Hoyt Avenue and 3077 Grand View Avenue, together with certain
McMullen Booth Road right-of-way; and pass Ordinances 8939-16, 8940-16 and
8941-16 on first reading. (ANX2016-07022)
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Council Work Session Meeting Minutes September 12, 2016
These voluntary annexation petitions involve two parcels of land totaling 0.409
acres, both of which are occupied by single family homes. The parcels are
located generally north of Drew Street, south of SR 590, and within '/4 mile
west of McMullen Booth Road. The Development Review Committee is also
proposing that 3.238-acres of certain McMullen Booth Road right-of-way be
annexed into the City. The applicants are requesting annexation in order to
receive solid waste service from the City and will be connected to the City's
sanitary sewer system when it is available in the future, as part of the Kapok
Terrace Sanitary Sewer Expansion Project area.
The property at 3031 Hoyt Avenue is contiguous to existing city limits along to
the west and south. The property at 3077 Grand View Avenue is not
contiguous to existing city limits; however, it is in an enclave surrounded by city
property on all sides (Type A) and is eligible for annexation pursuant to the
Interlocal Service Boundary Agreement with Pinellas County. It is proposed
that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants will connect to the City's sanitary sewer service when it is
available and are aware that the sewer impact fee must be paid in full in
order to connect to city sewer and of the financial incentives available.
The properties are located within Police District III and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this properties by Station 49 located at 565 Sky Harbor
Drive. The City has adequate capacity to serve these properties with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexations will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
single-family residential properties upon request.
Policy A.7.2.4 Allow voluntary annexations for noncontiguous
properties that are within an enclave as defined by Section
171.031(13)(a), Florida Statutes (Type A enclaves) and as
authorized by the 2014 Interlocal Service Boundary Agreement
(ISBA) between Pinellas County and municipalities, including
the City of Clearwater.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The uses
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation at 3031 Hoyt Avenue is
contiguous to existing city limits to the west and south. Therefore, the
annexation is consistent with Florida Statutes Chapter 171.044. The
property proposed for annexation at 3077 Grand View Avenue is not
contiguous to city limits but is located in a Type A Enclave; therefore,
the annexation is consistent with the Interlocal Service Boundary
Agreement authorized by Florida Statutes Chapter 171.204.
12. Public Utilities
12.1Approve a Blanket Purchase Order (BPO) with Huber Technology Inc of Huntersville,
NC, in the annual amount of$100,000.00 with the option for two, one-year term
extensions for the purchase of parts for the Barscreens at the three Water
Reclamation Facilities effective September 16, 2016, and authorize the appropriate
officials to execute same. (consent)
Huber Technologies provides replacement parts for the barscreens at the
City's three Water Reclamation Facilities. The parts needed are specific to the
design of this equipment and Huber holds the patent on this barscreen. In
accordance with City Code Section 2.564 (1)(b), Exceptions to Bidding, Huber
Technologies has been determined a sole source vendor for replacement
parts.
The barscreens are used for proper operation and screening of influent water
coming into the plants which are required by the Florida Department of
Environmental Protection. The barscreens capture items people flush into the
system that are untreatable such as rags, rocks, and other debris. By removing
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
the debris early in the treatment process, the other downstream equipment is
protected from damage.
APPROPRIATION CODE AND AMOUNT:
0421-01351-550400-535-000-0000 $10,000.00 FY 16/17
0421-01351-550400-535-000-0000 $90,000.00 FY 17/18
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
center 0421-01351, Wastewater Operations, in the amount of$10,000.00, to
fund the current fiscal year's cost of the contract. The funding for the remaining
balance of$90,000.00 will be included in the Water and Sewer recommended
operating budget from the Director.
12.2Approve a Blanket Purchase Order (BPO) with Neptune Technology Group of
Tallassee, AL, in the annual amount of$350,000.00 with the option for two, one-year
term extensions for the purchase of Neptune Water Meters and Original Equipment
Manufacturer (OEM) replacement parts effective November 1, 2016, and authorize the
appropriate officials to execute same. (consent)
Neptune Water Meters are purchased in compliance with the Hillsborough
County Term Contract, Agreement 215208514. The Hillsborough County Term
Contract is effective May 1, 2015 through April 30, 2018.
The Blanket Purchase Order annual amount of$350,000.00 with the option for
two, one-year term extensions will end on April 30, 2018 unless Hillsborough
County continues their contract with Neptune Technologies.
In order to maintain the Neptune water meters, Public Utilities also purchases
Original Equipment Manufacturer replacement parts. In accordance with City
Code Section 2.564 (1)(b), Exceptions to Bidding, Neptune Technologies has
been determined a sole source vendor for Neptune Water Meter replacement
parts.
APPROPRIATION CODE AND AMOUNT:
0421-02051-550400-533-000-0000 $ 320,000.00 FY 16/17
0421-02051-550400-533-000-0000 $ 30,000.00 FY 17/18
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
center 0421-02051, Water Operations, in the amount of$320,000.00, to fund
the current fiscal year's cost of the contract. The funding for the remaining
balance of$30,000.00 will be included in the Water and Sewer recommended
operating budget from the director.
13. Solid Waste
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Council Work Session Meeting Minutes September 12, 2016
13.1Approve the purchase authorization of vehicles (heavy and light duty) and equipment
on the 16/17 Vehicle Replacement List as approved in the 16/17 Fiscal Year Budget,
per the pricing, terms and conditions of the following contracts, in accordance with
City Code of Ordinances, Section 2.564 (1)(d) Other Government Entities Bid: Florida
Sherriff's Contract/ Florida Association of Counties (FSA/FAC) Contracts: Police
Rated, Administrative, Utility Vehicles, Trucks and Vans Contract, Heavy Equipment,
Cab/Chassis and Other Fleet Equipment Contract; National Joint Powers Alliance
(NJPA), Heavy and Utility Equipment; Houston-Galveston Area Council (HGAC);
Various State of Florida: Department of Management Services, (DMS) Vehicles,
Equipment and Fleet Contracts. (consent)
The Fleet Department is requesting a consolidated expenditure authorization
not to exceed $8,461,740.00 for the acquisition of vehicles and equipment, and
the authorization to surplus the designated units being replaced. New
purchases are to replace designated units due for replacement in Fiscal Year
(FY) 2017, which have reached the end of their useful and economic life.
Factors used to determine the end of useful life and economic life include but
are not limited to: age, life to date, mileage/hours of operations, historical
maintenance cost as compared to like vehicles, operating cost per mile/hour,
anticipated and ongoing repairs, and physical condition.
All of the contracts recommended for purchase authorization are competitively
bid and awarded by their respective jurisdictions:
• FSA/FAC is a purchasing cooperative in the State of Florida for police
and municipal requirements.
• NJPA is a purchasing cooperative operating under legislative authority
in the State of Minnesota
• The HGAC is a regional purchasing cooperative in Southeastern Texas
comprising over thirteen counties and 100 cities.
• State of Florida, Department of Management Services, cooperatively
bids requirements of agencies throughout Florida.
The city anticipates expenditures of approximately $5.7 million of the $6 million
budgeted for the 15/16 Vehicle Replacement List.
The authorization to surplus the designated units being replaced as the new
vehicle(s)/equipment arrive is being requested. Pursuant to City of Clearwater
Code of Ordinances, Section 2.621, surplus sales of common bulk items of an
estimated value greater than $5,000 shall be through public auction or open
market, following authorization by the City Council.
Both authorizations requested herein represent a consolidation of multiple
agenda items, and authorizations by the City Manager and Purchasing
Manager required during Fiscal Year 2017 for vehicle/equipment purchases
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City of Clearwater
Council Work Session Meeting Minutes September 12, 2016
and surplus authorization.
APPROPRIATION CODE AND AMOUNT:
Fund Impacted Fund Impacted
General Fund $1,364,000.00
419 Stormwater $659,600.00
421 Public Utilities $538,000.00
423 Gas $657,000.00
424 Solid Waste $2,918,000.00
435 Parking $71,000.00
555 Customer Service$105,000.00
565 General Services $128,000.00
Total $6,440,600.00
Penny Funds (315-94238) $300,000.00
Garage Fund Motorized Cash (315-94233) $46,800.00
Parking L/P Additional (316-94244) $21,000.00
Fire Department L/P Additional (316-94244) $42,000.00
Solid Waste Operating Budget (424-02082) $200,000.00
Parks & Rec LP Additional (316-93662/93663/93244) $130,840.00
Police L/P Additional (316-94238) $680,000.00
Public Utilities LP Additional (316-96210/96781) $134,000.00
Public Utilities Operating Budget (421-1347/1353/2051) $42,500.00
Gas L/P Additional (316-96390/96392) $424,000.00
Total $2,021,140.00
14. Official Records and Legislative Services
14.1 Move the November 16, 2016 council meeting to Thursday, November 17, 2016 at
6:00 p.m. (consent)
When the 2016 council meeting schedule was approved by Council last
November, the second council meeting in November was moved to
Wednesday, November 16, 2016 to accommodate the Florida League of
Cities' Annual Legislative Conference. The League has since moved the
conference to Friday, December 8.
Staff is requesting to move the November 16 council meeting to Thursday,
November 17.
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Council Work Session Meeting Minutes September 12, 2016
15. Legal
15.1Approve an Interlocal Agreement with the Community Redevelopment Agency (CRA)
to provide staffing, Information Technology services and telephone services for the
CRA, provide for the reimbursement of certain expenses by the CRA to the City, and
authorize the appropriate officials to execute same. (consent)
On May 16, 2016, the Community Redevelopment Agency approved the City
Manager's hiring of a CRA Director as a city employee. The City will provide
additional staff to assist the CRA Director, for which the CRA agrees to
reimburse the City.
Section 163.387, Florida Statutes, allows that moneys in the redevelopment
trust fund may be expended from time to time for undertakings of a community
redevelopment agency, including providing for staff, as described in the
community redevelopment plan and the Clearwater Downtown Redevelopment
Plan establishes that funds received by the CRA through the use of Tax
Increment Financing (TIF) may be used for certain redevelopment activities.
The CRA agrees to provide TIF funding in a total amount not to exceed
$408,181.00 for this contract year to provide staffing for the CRA.
In addition, the City will charge the CRA $11,690.00 for Information
Technology Services and $1,250.00 for telephone services.
These amounts are subject to adjustment and approval in the CRA budget
each year.
16. City Manager Verbal Reports
16.1 Citizens Academy November 8, 2016 Meeting
The City Manager said Council is scheduled to attend the Citizens Academy's
last class on Tuesday, November 8, Election Day. The Mayor and
Councilmember Cundiff are not able to attend. Direction is needed regarding
rescheduling the class to another day.
Public Communications Director Joelle Castelli said staff would have to poll
the class regarding an alternative day. Graduation Day must be rescheduled
to Thursday, November 17 council meeting (Item 14.1).
Discussion ensued with a suggestion made that class be rescheduled to
Thursday, November 10 or Thursday, November 17.
Staff was directed to poll the class regarding rescheduling the November 8
and November 17 sessions.
17. City Attorney Verbal Reports — None.
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Council Work Session Meeting Minutes September 12, 2016
18. Council Discussion Item
18.1 Food Trucks - Mayor Cretekos
Mayor Cretekos said he was approached at a recent event and asked why
Clearwater does not allow food trucks and food truck rallies. He responded
that our code does not allow such an event and that the Chamber of
Commerce was opposed to them as it took business away from brick and
mortar businesses.
In response to questions, Planning and Development Director Michael Delk
said generally, itinerant food service activity is not permitted, however, special
event permits could include such activity. To clarify, Mr. Delk said someone
could not obtain a permit to set up food trucks on a vacant lot. A farmer's
market or street carnival, under a special events permit, could include food
trucks. Deputy City Manager Jill Silverboard said any itinerant business (i.e.
bed sheets or flags) would be prohibited from setting up on a vacant lot or
street corner.
18.2PSTA Millage Increase - Vice Mayor Jonson
Vice Mayor Jonson provided Council with a summary sheet explaining the
millage increase proposal that will be voted on by PSTA's board, the millage
increase would generate approximately$1 million in revenue and would go
toward expanding hours and routes to accommodate those who work during
hours the buses do not currently operate. He said should the increase be
approved, the revenue from the additional rides would be approximately
$100,000 annually.
There was consensus to support a yes vote for the PSTA millage increase.
18.3AIternatives to a Formal Council Listening Tour - Vice Mayor Jonson
Vice Mayor Jonson said Council attends various meetings in the community
and that there are a variety of options for citizens to contact
Councilmembers. He recalled when he was on Council the first time, citizens
attended council breakfast meetings and didn't necessarily participate but
were there and interested. He said he supported Councilmember CundifYs
idea to host a Listening Tour for citizens to meet with him.
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Council Work Session Meeting Minutes September 12, 2016
Discussion ensued with comment made that all Councilmembers would need
to be given the same opportunity and that it would take staff time to prepare for
and attend such meetings. It was said that with current technology, Council is
more readily available to citizens than ever before.
19. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). None.
20. Closing Comments by Mayor — None.
21. Adjourn
The meeting adjourned at 4:54 p.m.
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City of Clearwater