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04/16/2007 COMMUNITY REDEVELOPMENT AGENCY AGENDA Location: Council Chambers - City Hall Date: 4/16/2007- 1 :30 PM 1. Call to Order 2. Approval of Minutes 2.1 Approve the minutes of the February 26, 2007 CRA Meeting and the March 15, 2007 Special CRA Meeting as submitted in written summation by the City Clerk. I@l Attachments 3. CRA Items 3.1 Discussion of schedule for pending CRA and CRA Related Development Efforts. I@l Attachments 3.2 Approve release of Request for Proposals/Qualifications (RFP/Q) for a residential infill development that includes a commercial component, on the Cleveland Street and Prospect Lake Park Site. I@l Attachments 4. Other Business 5. Adjourn Meeting Date:4/16/2007 Community Redevelopment Agency Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the minutes of the February 26, 2007 CRA Meeting and the March 15, 2007 Special CRA Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 1 Attachment number 1 Page 1 of 2 COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES CITY OF CLEARWATER February 26, 2007 Unapproved Present: Frank Hibbard Carlen Petersen J.B. Johnson William C. Jonson John Doran Chair/CRA Trustee CRA Trustee CRA Trustee CRA Trustee CRA Trustee Also Present: William B. Horne Garry Brumback Rod Irwin Paul R. Hull Cynthia E. Goudeau Brenda Moses City Manager Assistant City Manag Assistant City Manage Assistant City Attorney City Clerk Board Reporter The Chair called the meeting to order at 1 :40 p.m. To provide continuity for research, items ar discussed in that order. 2 - Approval of Minutes 2.1 A rove the minutes of the Fe meetin as submitted in writte u , 2007, meeting, as rustee. The motion was RA (Community Redevelopment Agency) meeting, the Disposition of Property between the Community ity of Clearwater and the Balk Company, Inc. was extended sole and exclusive purpose of considering assignment of the irway Development Group, Inc. of Sarasota. Subsequently, s unable to reach agreement with Balk Company on a release the assignment. The agreement is thus terminated. CR ecutive Director Rod Irwin said staff recommends issuing a RFQ (Request for Qualifications) that includes a substantial residential component and addresses workforce housing. Discussion ensued. In response to questions it was indicated there should not be a need to obtain additional approvals from the Department of Environmental Protection. Based on the responses to the RFQ, reasonable changes to the Downtown Plan could be made. Community Redevelopment Agency 2007-02-26 Item # 11 Attachment number 1 Page 2 of 2 Trustee Petersen moved for CRA staff to move forward with issuing a RFQ (Request for Qualifications) for development of the undeveloped portion of the "Balk Project." The motion was duly seconded and carried unanimously. The RFQ will be presented to the CRA Trustees prior to its release. 4 - Other Business Mr. Irwin referenced a Tampa Bay Business Journal article re requested feedback from the CRA. He recognized Trustee Peterse (Pinellas Suncoast Transit Authority) meeting related to considerat' with the City, County, and PST A. In response to a question, Traffic Operations Manager Paul Be Energy had not provided its estimate related to streetlights. In resp be agendaed, it was noted that related information from Progress E 5 - Adiourn The meeting adjourned at 2:02 p.m. Attest: Community Redevelopment Agency 2007-02-26 Item #21 Attachment number 2 Page 1 of 2 COMMUNITY REDEVELOPMENT AGENCY SPECIAL MEETING MINUTES CITY OF CLEARWATER March 15, 2007 Unapproved Present: Frank Hibbard Carlen Petersen J.B. Johnson William C. Jonson John Doran Chair/CRA Trustee CRA Trustee CRA Trustee CRA Trustee CRA Trustee Also Present: William B. Horne Garry Brumback Pamela Akin Cynthia E. Goudeau Brenda Moses City Manager Assistant City Manag City Attorney City Clerk Board Reporter The Chair called the meeting to order at 8:29 p.m. at City Hall. To provide continuity for research, items ar: necessarily discussed in that order. Proposed project for streetliqhts and sidewalks It was proposed that the CR Cleveland Street west of Missouri and Pedestrian Plan. said Public Works ng Director Geri Cleveland Street o prioritize streetlight and 00 CRA improvement project to install the south side of Cleveland, and sidewalks as edestrian Master Plan within the CRA district There was no second. direct the City Manager to bring back to the CRA within 90 days ich are missing sidewalks or streetlights, and where it is not by September 30, 2008, in the normal course of City business, or by development agreement within the near future. The motion was rried unanimously. Chair Community Redevelopment Agency Attest: Community Redevelopment Agency Special 2007-03-15 Item # 11 Attachment number 2 Page 2 of 2 City Clerk Community Redevelopment Agency Special 2007-03-15 Item #21 Meeting Date:4/16/2007 Community Redevelopment Agency Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Discussion of schedule for pending CRA and CRA Related Development Efforts. SUMMARY: There are several CRA and CRA-related development efforts pending resolution of Board priority and scheduling as a formal part of the CRA work program. The CRA Executive Director and the City Manager are seeking to begin discussions with the Board on priority and scheduling so that appropriate staff and resources can be available to support the Board priorities in this area in a timely manner. Among the projects specifically requiring direction to staff are: 1) Harborview redevelopment; 2) City marina redevelopment; 3) Coachman Park development; 4) OPUS/City Hall development. The CRA Executive Director will provide an overview of the status of each of the projects to begin and inform the discussion. Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 2 Meeting Date:4/16/2007 Community Redevelopment Agency Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve release of Request for Proposals/Qualifications (RFP/Q) for a residential infill development that includes a commercial component, on the Cleveland Street and Prospect Lake Park Site. SUMMARY: The purpose of this RFP is to select a qualified Development Team to successfully purchase and develop the 4.13+/- acre site located on Cleveland Street and Prospect A venue in Downtown Clearwater (formerly known as Mediterranean Village), just one block east of the Downtown Core. The CRA desires a residential infill project with a commercial component. The CRA's redevelopment strategy emphasizes the creation of a significant residential concentration in and around the downtown core, to create the support for a retail and recreational environment. The CRA views this parcel as a major opportunity to further this strategy. Such a development is consistent with the anticipated use for the property in the Downtown Redevelopment Plan. Among the preferred criteria for the site are the following: Mixed-use building fronting Cleveland Street three-four stories in height; Commercial uses located on first floor of mixed-use building and residential uses on the upper floors; Mixed-use building should have a pedestrian orientation with no vehicular access to Cleveland Street; Freestanding residential buildings shall be located south of the mixed-used building; Location and orientation of residential building should capitalize on site's proximity to Prospect Lake Park; and Maximum height of 75 feet for stand-alone residential buildings. Submissions reflecting significant variations from the preferred concept may be considered, but at the sole and exclusive option of the CRA. The Downtown Plan allows up to 30 dwelling units or 40 hotel units per acre; an FAR of 1 for commercial; and up to 75 feet in height. Additional density may be available pursuant to the City's Downtown Public Amenities Incentive Pool, in conjunction with the provision of significant public amenities. Proposals submitted will provide Developers the opportunity to demonstrate their ability to undertake the planning, design, financing, construction, and implementation of the project envisioned. A screening team will be formed to evaluate all submissions according to the following evaluation criteria: 1) Developer experience and qualifications- 25%; 2) Financial feasibility of the developer and project -25%; 3) Conceptual development program and vision -25%; 4) Economic Benefit to the CRA-25%. In addition, a 10% bonus may be applied to a project that reserves 10% of the residential units for workforce housing for a period of 20 years. The Screening Team will recommend a Preferred Developer to the CRA, who will make the final selection. The anticipated selection schedule is as follows: Release RFP May 3, 2007 Proposal Submittal Deadline June 12, 2007 Project Evaluation and Rankings week of June 25, 2007 Oral Presentations week of July 9, 2007 Approval of Selection by CRA August 2007 The RFP will be available on the city's website. We will mail out the RFP to our list of interested developers. We will also advertise the release of the RFP on the Urban Land Institute web site, several economic development and homebuilder association websites, as well as trade publications to ensure a wide variety of responses. Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 3 Attachment number 1 Page 1 of 7 Community Redevelopment Agency of the City of Clearwater, Florida REQUEST FOR PROPOSALS/QUALIFICA TIONS RFP/Q xx-07 FOR The Purchase and Development of the Cleveland Street and Prospect Lake Park Site In Downtown Clearwater 1 Item # 3 Attachment number 1 Page 2 of 7 REQUEST FOR PROPOSALS Town Lake Residential District, Downtown CLEARWATER, FLORIDA I. INTRODUCTION Purpose The purpose of this Request for Proposals/Qualifications (RFP) is to select a qualified Development Team (Developer) to purchase and develop a prime 4.13+/- acre site located on Cleveland Street and Prospect Avenue (Site) in Downtown Clearwater, just one block east of the Downtown Core. The Community Redevelopment Agency (CRA) of the City of Clearwater, Florida invites qualified applicants to submit proposals and qualifications for a residential infill development that includes a limited commercial component for the Site. The CRA redevelopment strategy emphasizes the creation of a significant residential concentration in and around the Downtown Core to create the support for a day- into-evening retail, office, recreational, and entertainment environment. The CRA envisions this parcel as a major opportunity to facilitate this strategy. Site Background, Location and Ownership The Site is owned by the CRA and located in the Town Lake Residential Character District of Downtown Clearwater. (INSERT MAP) 2 Item # 3 Attachment number 1 Page 3 of 7 The City targeted this prime development site, a former car dealership, for redevelopment in the late 1990s. The Site was purchased, along with some adjacent property, by the City to allow for environmental remediation of the site because of its former use. The goal was to create momentum for residential development in the downtown. The adjacent land was acquired for the use as a regional stormwater retention area, now Prospect Lake Park, and also to encourage redevelopment of the area. The City completed the environmental remediation of the site in 2004. A "comfort letter" provided by the Florida Department of Environmental Protection acknowledges the completion of the soil remediation at the Site and the current monitoring only plan for groundwater. The Site is ready for development but will need to include four monitoring wells to show sufficient natural attenuation of the groundwater. The property was originally separated into three tracts, or stages, and the first of these tracts was developed for residential use. Named Mediterranean Village in the Park Town homes, fifteen townhouses along with a community pavilion and pool were constructed on this first tract. Through this RFP, the CRA is seeking to redevelop the remaining 4.13+/- acres with a residential infill development. (INSERT MAP SHOWING PHASES) II. PROJECT SCOPE AND OBJECTIVES The subject property is located in the Town Lake Residential Character District of the Downtown. It has frontage on Cleveland Street, Prospect Avenue, and Ewing Avenue and is adjacent to Prospect Lake Park. The Downtown Redevelopment Plan envisions this District as a residential area with ancillary commercial uses, with more intensive commercial and office development directed to the major streets in the District. The CRA desires a mixed-use urban infill project in this location, with a predominant residential component. The CRA's redevelopment strategy emphasizes the creation of a significant residential concentration in and around the downtown core, to create the support for a retail and recreational environment. The City/CRA view this parcel as a major opportunity to 3 Item # 3 Attachment number 1 Page 4 of 7 further this strategy. While the City has a Flexible Development Code to encourage design, use mix and massing creativity on infill projects, certain preferred criteria have been established because of the importance of this Site. Development proposals should include a mixed-use building fronting Cleveland Street three-four stories in height. Commercial uses should be located on the first floor and residential uses on the upper floors. The building should have a pedestrian orientation with no means of vehicular ingress/egress on Cleveland Street. Freestanding residential buildings should be located to the south of the mixed-use building and may extend up to a maximum of 75 feet in height. The orientation of these residential buildings should capitalize on the site's proximity to Prospect Park Lake but not wall-off the park. The project's overall design should acknowledge and integrate the Lake as a design feature of the site. Submissions reflecting significant variations from the preferred concept may be considered, but at the sole and exclusive option of the CRA. The Downtown Plan allows residential density up to 30 dwelling units or 40 hotel units per acre and a floor area ratio (FAR) of 1.0 for commercial development. Through the Public Amenities Incentive Pool, a development proposal may attain additional density and/or FAR based on certain amenities provided by the developer, including but not limited to streetscape improvements, on-site public art, the inclusion of affordable housing within the development, and mixed-use projects that further the Plan's major redevelopment goals and character district vision. The amount of development potential made available to the project will be based on the type and scale of amenity provided and not a specific formula. The allocation of additional density/intensity is made in conjunction with a site plan application reviewed and approved by the Clearwater Community Development Board at a public hearing. Any proposed project must comply with the Downtown Design Guidelines, which require quality architectural and site design, an urban development pattern and the use of quality materials that enhance the quality of the Clearwater Downtown built environment. 4 Item # 3 Attachment number 1 Page 5 of 7 Site Purchase Price Price to negotiated, based upon the overall development proposal and the economic benefit to the CRA. Development Negotiations and Incentives A Development Agreement between the Developer and the CRA shall govern the terms and conditions associated with this project and the property acquisition. The selected Developer shall enter into a binding Development Agreement with the CRA, which shall outline the purchase and disposition of the subject Site, the underlying project development design parameters agreed to by the CRA and city, any incentives agreed upon, and the terms and conditions. Due to the importance of this particular downtown infill development site, it is the intention of the CRA to consider certain development "incentives" which might include, but not be limited to, the payment/waiver of certain impact fees and the use of tax increment financing revenues. III. QUALIFICATION AND SELECTION PROCESS Overview A screening team will evaluate all submissions according to the evaluation criteria delineated below and identify firms that will be invited to submit more detailed proposals, make oral presentations, or both. The screening team will rely upon the response to this RFP/Q in selection of finalists and the Preferred Developer and, therefore, respondents should emphasize information particularly pertinent to the project and the evaluation criteria and submit all information they wish the screening committee to consider. The Screening Team will recommend a Preferred Developer to the Community Redevelopment Agency (CRA) Board, who will make the final selection. The recommended Preferred Developer may be required to make a formal presentation to the CRA Board, if requested, as part of the selection process. 5 Item # 3 Attachment number 1 Page 6 of 7 The CRA will then enter into exclusive negotiations with the Preferred Developer for a Development Agreement, Purchase Agreement and any other appropriate CRA transactions. The selected Developer will be solely responsible for project design, development application submission and approval, securing required permits, construction of the project and ongoing project maintenance and operation. Selection Criteria - Developer Experience and Qualifications - Financial Feasibility (Developer & Project) - Conceptual Development Program/Vision - Economic Benefit to CRA 25% 25% 25% 25% * A 10% "bonus" may be applied to any project proposal containing a residential component with at least 10% of the units reserved for workforce affordable housing, at 120% of medium income, for a period of at least 20 years. Anticipated Selection Schedule Release RFP/Q Proposal Submittal Deadline Project Evaluation and Rankings Oral Presentations Approval of Selection by CRA May 3, 2007 June 12, 2007 week of June 25, 2007 week of July 9, 2007 August 2007 #### 6 Item # 3 Attachment number 1 Page 7 of 7 7 Item # 3