08/11/2016 Pension Advisory Committee Meeting Minutes August 11, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Thursday, August 11, 2016
9:00 AM
Council Chambers - City Hall
Pension Advisory Committee
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City of Clearwater
Pension Advisory Committee Meeting Minutes August 11, 2016
Roll Call
Present 4 - Acting Chair Bill Jonson, Committee Member Greg Newland,
Committee Member Bob Cundiff, and Committee Member Diane
Devol
Absent 3 - Chair Nathan Hightower, Vice Chair Tom Jensen, and Committee
Member Hoyt Hamilton
Also Present - Stuart Kaufman —Attorney for the Committee, Joe Roseto - Human
Resources Director, Patricia O. Sullivan - Board Reporter
1. Call To Order
The Acting Chair called the meeting to order at 9:00 a.m. at City Hall.
2. Approval of Minutes
2.1 Approve minutes of July 14, 2016 Pension Advisory Committee meeting as submitted
in written summation.
Member Newland moved to approve minutes of July 14, 2016
Pension Advisory Committee meeting as submitted in written
summation. The motion was duly seconded and carried
unanimously
3. Citizens to be Heard Regarding Items Not on the Agenda: None.
4. New Business Items
4.1 Recommend approval of the new hires for acceptance into the Pension Plan as listed.
Name, Job Classification, Department Pension Eligibility Date
Todd Selby, Fleet Mechanic, General Services 07/11/2016
Jeremy Shaw, Drafting and Mapping Technician, Engineering 07/11/2016
Ryan Bianca *, Police Officer, Police Department 07/11/2016
Patrick Volpe, Police Officer, Police Department, 07/11/2016
Darius Moore **, Solid Waste Worker, Solid Waste 07/11/2016
Janet Roehrich ***, Development Review Tech., Planning & Development 07/23/2016
Michael Marry ****, Stormwater Technician II, Engineering 07/25/2016
Catherine Corcoran *****, Park Support Specialist, Parks and Recreation 07/25/2016
Ryan Healy, Parks Service Technician I, Parks and Recreation 07/25/2016
Tania Vasquez, Customer Service Representative, Planning & Development 07/25/2016
Patricia McPhillips, Police Information Technician I, Police Department 07/25/2016
Lacey Teagues, Police Communications Operator Trainee, Police Dept. 07/25/2016
Heather Geiler, Police Communications Operator Trainee, Police Dept. 07/25/2016
Richard Podolsky, Police Communications Operator Trainee, Police Dept. 07/25/2016
Sylvester Hall, Solid Waste Equipment Operator, Solid Waste 07/25/2016
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City of Clearwater
Pension Advisory Committee Meeting Minutes August 11, 2016
Logan Smith, Solid Waste Equipment Operator, Solid Waste 07/25/2016
* Ryan Bianca was employed in part time temporary positions through AmeriCorps from
01/02/2014 to 12/12/2014 and 01/05/2015 to 12/11/2015. He was hired into a full time position
on 07/11/2016 and will be eligible for pension as of 07/11/2016.
** Darius Moore was employed in a part time temporary position from 02/22/2016 to 07/10/2016,
and then hired into a full time position on 07/11/2016. He will be eligible for pension as of
07/11/2016.
***Janet Roehrich was previously employed in a full time position from 02/06/1995 to 07/19/1998,
and a part time position from 07/20/1998 to 07/22/2016. She was hired into a full time position on
07/23/2016 and will be eligible for pension as of 07/23/2016.
**** Michael Marry was employed in a part time temporary position from 04/18/2016 to 07/22/2016,
and then hired into a full time position on 07/25/2016. He will be eligible for pension as of
07/25/2016.
*****Catherine Corcoran was employed in a part time temporary position from 01/12/2013 to
09/27/2013. She was hired into a full time position on 07/25/2016 and will be eligible for pension
as of 07/25/2016.
Member Cundiff moved to recommend approval of the new hires for
acceptance into the Pension Plan as listed. The motion was duly
seconded and carried unanimously.
4.2 Recommend approval of the following request of employee Emanuel Dudley, Solid
Waste General Services Department to vest their pension as provided by Section
2.419 of the Employees' Pension Plan.
Emanuel Dudley, Solid Waste Equipment Operator, Solid Waste General
Services Department, was employed by the City on May 2, 2005 and began
participating in the Pension Plan on that date. Mr. Dudley terminated from City
employment on July 29, 2016.
The Employees' Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
following the month in which the employee normally would have been eligible
for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (1/1/13), a
member shall be eligible for retirement following the earlier of the date on
which a participant has reached the age of fifty-five (55) years and completed
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City of Clearwater
Pension Advisory Committee Meeting Minutes August 11, 2016
twenty (20) years of credited service; the date on which a participant has
reached age sixty-five (65) years and completed ten (10) years of credited
service; or the date on which a member has completed thirty (30) years of
service regardless of age. For non-hazardous duty employees hired on or
after the effective date of this restatement, a member shall be eligible for
retirement following the earlier of the date on which a participant has reached
the age of sixty (60) years and completed twenty-five (25) years of credited
service; or the date on which a participant has reached the age of sixty-five
(65) years and completed ten (10) years of credited service. Mr. Dudley will
meet the non-hazardous duty criteria and begin collecting a pension in
November 2033.
Member Newland moved to recommend approval of the following
request of employee Emanuel Dudley, Solid Waste General Services
Department to vest his pension as provided by Section 2.419 of the
Employees' Pension Plan. The motion was duly seconded and carried
unanimously.
4.3 Recommend approval of the following request of employees Dale Fitzpatrick, Solid
Waste General Services Department, Debora Kendall, Parks and Recreation
Department, Elaine V. Lewis, Police Department, Margarita Lyons, Library
Department, and Julia Tynefield, Parks and Recreation Department for a regular
pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan.
Dale Fitzpatrick, Building and Maintenance Supervisor, Solid Waste
General Services Department, was employed by the City on October 19,
1987, and his pension service credit is effective on that date. His pension will
be effective August 1, 2016. Based on an average salary of approximately
$61,612.21 over the past five years, the formula for computing regular
pensions and Mr. Fitzpatrick's selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $44,347.56 annually.
Debora Kendall, Parks Service Tech III, Parks and Recreation Department,
was employed by the City on February 8, 1988, and her pension service credit
is effective on that date. Her pension will be effective October 1, 2016.
Based on an average salary of approximately $46,941.86 over the past five
years, the formula for computing regular pensions and Ms. Kendall's selection
of the Life Annuity, this pension benefit will be approximately $36,923.40
annually.
Elaine V. Lewis, Police Office Specialist, Police Department, was employed
by the City on March 1, 1999, and her pension service credit is effective
October 7, 2002. Her pension will be effective October 1, 2016. Based on an
average salary of approximately $40,724.81 over the past five years, the
formula for computing regular pensions and Ms. Lewis' selection of the Life
Annuity, this pension benefit will be approximately $15,660.36 annually.
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City of Clearwater
Pension Advisory Committee Meeting Minutes August 11, 2016
Margarita Lyons, Library Assistant, Library Department, was employed
by the City on October 17, 1994, and her pension service credit is effective on
that date. Her pension will be effective October 1, 2016. Based on an average
salary of approximately $34,897.73 over the past five years, the formula for
computing regular pensions and Ms. Lyons' selection of the 50% Joint and
Survivor Annuity, this pension benefit will be approximately $22,256.04
annually.
Julia Tynefield, Personnel/Payroll Technician, Parks and Recreation
Department, was employed by the City on January 16, 2001, and her pension
service credit is effective on that date. Her pension will be effective October 1,
2016. Based on an average salary of approximately $31,423.84 over the past
five years, the formula for computing regular pensions and Ms. Tynefield's
selection of the Life Annuity, this pension benefit will be approximately
$13,557.72 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (1/1/13), a
member shall be eligible for retirement following the earlier of the date on
which a participant has reached the age of fifty-five (55) years and completed
twenty (20) years of credited service; the date on which a participant has
reached age sixty-five (65) years and completed ten (10) years of credited
service; or the date on which a member has completed thirty (30) years of
service regardless of age. For non-hazardous duty employees hired on or
after the effective date of this restatement, a member shall be eligible for
retirement following the earlier of the date on which a participant has reached
the age of sixty (60) years and completed twenty-five (25) years of credited
service; or the date on which a participant has reached the age of sixty-five
(65) years and completed ten (10) years of credited service. Mr. Fitzpatrick,
Ms. Kendall, Ms. Lewis, Ms. Lyons and Ms. Tynefield have met the
non-hazardous duty criteria.
Member Newland moved to recommend approval of the following
request of employees Dale Fitzpatrick, Solid Waste General
Services Department, Debora Kendall, Parks and Recreation
Department, Elaine V. Lewis, Police Department, Margarita Lyons,
Library Department, and Julia Tynefield, Parks and Recreation
Department for a regular pension as provided by Sections 2.416
and 2.424 of the Employees' Pension Plan as provided by Sections
2.416 and 2.424 of the Employees' Pension Plan. The motion was
duly seconded and carried unanimously.
4.4 Review and discuss PAC Policy and Procedures Manual
Discussion ensued re changes to the PAC Policy and Procedures
Manual. The Human Resources Department will update the manual and
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City of Clearwater
Pension Advisory Committee
Meeting Minutes August 11, 2016
distribute it to committee members prior to the September meeting.
Consensus was for staff to provide annual reports regarding continuing
eligibility of all disability pensioners for pension disability benefits and to
agenda annual review of the scope of medical exams that determine
existence of pre- existing medical conditions and eligibility for disability
pensions to make modifications if deemed appropriate.
5. Old Business Item: None
6. Director's Report: None.
7. Board Members to be Heard
8. Adjourn
Acting Chair Johnson encouraged members to attend FPPTA (Florida
Public Pension Trustees Association) classes on September 25 – 28,
2016, in Bonita Springs and the spring conference hosted by Attorney
Kaufman's law firm.
The meeting adjourned at 10:30 a.m.
Attest: Chair
Pension Advisory Committee
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Boa d Reporter
City of Clearwater
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