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FY 2016 JAG GRANT - EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANTPage 1 of 2 APPLICATION FOR FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 1. TYPE OF SUBMISSION Application Non - Construction 3. DATE RECEIVED BY STATE State Application Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5.APPLICANT INFORMATION Legal Name City of Clearwater. Florida Organizational Unit Police Department Address P.O. Box 4748 Clearwater, Florida 33758 -4748 Name and telephone number of the person to be contacted on matters involving this application Skinner, Janet (727) 562 -4348 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 59- 6000289 7. TYPE OF APPLICANT Municipal 8. TYPE OF APPLICATION New 9. NAME OF FEDERAL AGENCY Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 16.738 CFDA Edward Byrne Memorial Justice Assistance Grant TITLE: Program 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT FY 2016 JAG Grant 12. AREAS AFFECTED BY PROJECT City of Clearwater 13. PROPOSED PROJECT Start Date: October 01, 2015 End Date: September 30, 2019 14. CONGRESSIONAL DISTRICTS OF a. Applicant b. Project FL13 15. ESTIMATED FUNDING 16. IS APPLICATION Federal 851.192 SUBJECT TO REVIEW BY STATE Applicant $0 EXECUTIVE ORDER 12372 PROCESS? State $0 Local $0 Program has not been selected by state for review Other $0 https: / /grants.oj p. usdoj .gov /gmsexternal /appl icationReview.do ?print =ves 5/20/2016 Program Income I$0 TOTAL $51,192 Page 2 of 2 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Close Window https: // grants. ojp. usdoj. gov/ gmsexternal /applicationReview.do ?print=yes 5/20/2016 Project Abstract City of Clearwater Computer Tablet Project Problem: Officers assigned to the Motorcycle, Bike, or CPR teams are by their very nature more "mobile" and often do not have ready access to the computers and printers that are now part of each CPD patrol car. Currently, if an officer assigned to any of these units confronts a person who has violated a City ordinance or Florida statute, the officer cannot issue a written citation on the spot, but must escort the individual to a patrol cruiser or call for another officer with a vehicle that has a laptop computer and printer. From an officer safety and efficiency standpoint, the current system is not in the best interest of police or the public. Targeted Area/Population: Citywide, entire population Goals: • To keep abreast of new and improved technology. • To utilize tools that contribute to increased public and officer safety. Strategy: CPD wishes to purchase a number of computer tablets and portable printers for use by these officers. CPD will purchase 14 tablets, 18 portable printers and accessories. Smaller and more portable than a laptop, tablets offer the handheld portability, security, power and durability that is desired by the police officer on the beat. The tablets are now featured in a "ruggedized" version especially for use by law enforcement and are designed to withstand drops, shock, spills, moisture, extreme temperatures, and other on -duty hazards. Because the tablets are smaller and more portable than a laptop, they can provide increased productivity and efficiency for officers who operate outside of the traditional patrol vehicle. Outcomes: The utilization of tablets and portable printers that the officer can carry on his/her person, motorcycle, or bicycle will allow the officer to cite a violator on the spot and then resume patrol duties immediately. This will provide much greater coverage of the City, making the patrol officers more efficient and providing a safer environment for Clearwater's residents. Project Identifiers: Computer Software/Hardware Officer Safety Policing • Program Narrative The City of Clearwater Police Department (CPD) is applying for $51,192 in FY 2016 Justice Assistance Grant (JAG) funding. Clearwater would like to utilize the grant funds for the purchase of 14 " ruggedized" computer tablets and accessories for its Motorcycle Unit. Bicycle Patrol (Bike) Team, and Community Problem Response (CPR) Team. CPD's Motorcycle Unit is a part of the department's Traffic Enforcement Team, which supplements uniform patrol operations by providing selective traffic enforcement, preventing crashes, saving lives, reducing injuries, and promoting voluntary compliance with the traffic laws of the State of Florida and the City of Clearwater. The Unit members are often called upon to monitor and enforce applicable speed laws. deploy at high crash intersections and DUI sobriety roadblocks, perform selective enforcement during peak traffic hours, and participate in multi jurisdictional enforcement activities. The Bike Team supplements uniform patrol operations by addressing specific problems related to the downtown corridor, Clearwater Beach. and other areas of the City where bicycles are easier to maneuver. such as shopping centers, special events or concerts, parades and festivals. The Bike Team is also utilized to address the growing number of pedestrians and bicyclists on the streets throughout Clearwater and works to ensure public safety through the active enforcement of the state's bicycle and pedestrian laws. CPR Teams address those specific problems of a neighborhood which may not respond to traditional police patrol. Using a predictability driven policing approach, CPR Teams respond to identified crime problems by utilizing a variety of police tactics including (but not limited to) uniform, plainclothes, decoy, saturation, and other creative problem- solving methods. These 1 teams serve as a flexible, supplemental patrol resource to be utilized to suit the needs of the community and CPD. CPR Team Officers patrol the community on foot, bicycle, cruiser or other special purpose vehicle, such as an ATV. Officers assigned to the Motorcycle. Bike. or CPR teams are by their very nature more "mobile" and often do not have ready access to the computers and printers that are now part of each CPD patrol car. Currently, if an officer assigned to any of these units confronts a person who has violated a City ordinance or Florida statute, the officer cannot issue a written citation on the spot, but must escort the individual to a patrol cruiser or call for another officer with a vehicle that has a laptop computer and printer. From an officer safety and efficiency standpoint. the current system is not in the best interest of police or the public. Due to the nature of the work of the Motorcycle, Bike and CPR Teams, CPU wishes to purchase a number of computer tablets and portable printers for use by these officers. It is proposed that CPD purchase 14 tablets, 18 portable printers, batteries and accessories. Law enforcement technology has changed dramatically over the years and CPD has always been at the forefront in incorporating new technology into its day -to -day operations. Not long ago, mobile laptops in police cruisers were the cutting edge for law enforcement agencies. The tech revolution has now advanced to the next step — tablet computers. Smaller and more portable than a laptop, tablets offer the handheld portability, security, power and durability that is desired by the police officer on the beat. The tablets are now featured in a '`ruggedized" version especially for use by law enforcement and are designed to withstand drops, shock, spills, moisture, extreme temperatures. and other on -duty hazards. Because the tablets are smaller and 2 more portable than a laptop, they can provide increased productivity and efficiency for officers who operate outside of the traditional patrol vehicle. Currently, the officers assigned to the Motorcycle. Bike or CPR Teams have no capability to complete an electronic report while on the scene of an incident, such as an alcoholic ordinance or traffic violation. Officers are required to return to a patrol vehicle in order to access the laptop and printer that is accessible in the car. The current system is neither efficient nor conducive to officer safety. It is proposed that the utilization of tablets and portable printers that the officer can carry on his/her person, motorcycle, or bicycle will allow the officer to cite a violator on the spot and then resume patrol duties immediately. This will provide much greater coverage of the City, making the patrol officers more efficient and providing a safer environment for Clearwater's residents. 3 Budget Detail Worksheet A. Personnel — List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Salary Compensation Cost TOTAL -0- B. Fringe Benefits — Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (a) and only for the percentage of time devoted to the project. Name /Position Benefits Computation Cost TOTAL -0- C. Travel — Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3 -day training at $X airfare, $X lodging, $X subsistence). In training projects. travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Destination Item Computation Cost TOTAL -0- D. Equipment — List non - expendable items that are to be purchased. Nonexpendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5.000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing Tess than $5,000). Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing items versus leasing equipment, especially high -cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost TOTAL -0- E. Supplies — List items by type (office supplies, postage, training materials, copying paper, and expendable items costing less than $5,000, such as books, hand -held tape recorders), and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation All prices are based on quote for Getac or Brother brand merchandise or equivalent F l 10 Tablet F110 Battery F110 Case F110 External Duel Bay Battery Charger Bracket w/Rotating Handstrap RJ -4030 Printer 10' USB Cable Li ION Battery Warranty 3 year T800 Tablet T800 Battery Snapback Battery T800 Case T800 External Duel Bay Battery Charger Hand Carry Strap 12 v Cigarette Lighter Charger LB3691 -001 Brother Printer AC Charger Cost 9 x $2,855.43 each $25,698.87 9 x $78.57 707.13 9 x $87.30 785.70 1 x $344.97 344.97 9 x $71.51 643.59 18 x $430 7740.00 18 (Included in Printer Cost) -0- 18 x $90.00 1260.00 18 x $27.00 486.00 5 x $2,076.60 10,383.00 5 x$113.49 567.45 5 x $156.58 782.90 5 x $89.00 445.00 1 x 233.14 5 x $43.65 14 x $19.00 14 x $45.00 233.14 218.25 266.00 630.00 TOTAL S51,192.00 F. Construction — As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the program office before budgeting funds in this category. Purpose Description of Work Cost TOTAL -0- G. Consultants /Contracts — Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known; service to be provided; hourly or daily fee (8 -hour day); and estimated time on the project. Consultant fees in excess of $250 per day require additional justification and prior approval for OJP. Name of Consultant Service Provided Computation Cost Subtotal $ -0- Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (e.g., travel. meals. lodging. etc.). Item Location Computation Cost Subtotal $ -0- Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost Subtotal -0- TOTAL -0- H. Other Costs — List items (e.g., rent. reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, and provide a monthly rental cost and how many months to rent. Description Computation Cost TOTAL -0- I. Indirect Costs — Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval (a fully executed, negotiated agreement) must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct cost categories. Description Computation Cost TOTAL -0- J. Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non - Federal funds that will support the project. Budget Category A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Consultants /Contracts H. Other Total Direct Costs I. Indirect Costs Amount $ -0- $ -0- $ -0- $ -0- $51,192 $ -0- $ -0- $ -0- $51,192 $ -0- TOTAL PROJECT COSTS $51,192 Federal Request $51,192 Non - Federal Request $ -0- Budget Narrative E. Supplies ($51,192) Clearwater has budgeted for a total of 14 "ruggedized" computer tablets - 9 of these @ $2,855.43 each will be a larger model (F110 Tablet or equivalent), to be used by the Community Problem Response Team, 5 @ $2,076.60 each will be a smaller model (T800 Tablet), to be used by the Bicycle Team and Motorcycle Unit. We will be purchasing the basic accessories for each of the tablets, including batteries, cases, and hand straps. A total of 18 portable printers @ $430 each will also be purchased. This includes 4 extra printers to be utilized as back -ups in the police cruisers. We will also be purchasing 14 Cigarette Lighter Chargers (� $19 each to provide power for the portable printers from a cigarette lighter in a police vehicle. Additional cable, 18 Li ION batteries @ $90 each, and 18 3 -year warranties @ $27 each are also budgeted for the printers. One F110 External Duel Bay Battery Charger @ $344.97; one T800 External Duel Bay Battery Charger @ $233.14; and 5 Snapback Batteries @ $156.58 each will be purchased to provide maximized battery performance and to ensure that the tablets have the ability to go a full shift out in the field instead of being into plugged into the wall to charge the batteries. 14 Brother Printer AC Chargers @$45 each will be purchased to provide the ability to recharge the battery in the printer. ALL COSTS ARE ESTIMATES AND ARE BASED ON QUOTES FOR GETAC OR BROTHER BRAND MERCHANDISE. THE CITY OF CLEARWATER PURCHASING REQUIREMENTS DICTATE THAT WE GO OUT FOR BID AFTER THE GRANT IS AWARDED SO PRICES ARE SUBJECT TO CHANGE. Countersigned: —'ec2ft eft crt‘Cky George N. Cretekos Mayor Approved as to form: Rda Robert J. jrette Assistant City Attorney CITY OF CLEARWATER, FLORIDA By: Attest: William B. Horne II City Manager racix,alr, ea.g. Rosemarie CaII City Clerk