06/13/2016Monday, June 13, 2016
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Council Work Session
Work Session Agenda
June 13, 2016Council Work Session Work Session Agenda
1. Call to Order
2. Presentations
June Service Awards2.1
Police Officer Oaths2.2
FEMA Plaque Presentation - Elliot Shoberg, Engineering Manager2.3
PSTA/Trolley Services RFP Presentation - Cassandra Borchers, PSTA
Chief Development Officer
2.4
3. Finance
Approve settlement of workers’ compensation claims 14000052 and
15000029, for payment of $60,000.00 inclusive and authorize the
appropriate officials to execute same. (consent)
3.1
Approve one-year blanket purchase contracts for citywide t-shirt
purchases (non-embroidered) to designated vendors, for the annual
amount of $75,000.00, including two one-year renewal terms at the
City’s option, and authorize the appropriate officials to execute same.
(consent)
3.2
4. Gas System
Report on the Clearwater Gas System (CGS) Fiscal Year 15/16
Dividend to the City General Fund. (WSO)
4.1
Accept a Natural Gas Easement over, under, across and through a
portion of the Belleview Biltmore Country Club, conveyed by Belleview
Biltmore Country Club Corp, a Florida Corporation, given in
consideration of receipt of $1.00 and the benefits to be derived there
from. (consent)
4.2
5. Human Resources
Approve an increase to the Blanket Purchase Order BR510631 in the
amount of $220,000.00, to Unum Life Insurance Group, for life
insurance premiums, for the period June 2016 through December 2016,
and authorize the appropriate officials to execute same. (consent)
5.1
6. Parks and Recreation
Page 2 City of Clearwater Printed on 6/10/2016
June 13, 2016Council Work Session Work Session Agenda
Approve blanket purchase orders (contracts) to Blue Jays Baseball Club
(Blue Jays) and Philadelphia Phillies Baseball Club (Phillies) for renting
of Florida Auto Exchange Stadium and Bright House Networks Field in
the amount of $40,000 each, to accommodate Sport Tourism
tournaments held at these venues as a sole source, with two one-year
renewal terms at the City's option, and authorize the appropriate officials
to execute same. (consent)
6.1
Approve a purchase order (contract) to Construction Manager at Risk
Keystone Excavators, Inc. of Oldsmar, Florida in the amount of
$300,085.50, which includes a 10% contingency, for site work and
construction of a pier and boardwalk associated with the Marina District
Boardwalk at the Papaya Street Entry Node; increase CIP 315-93639
Marina District Boardwalk and Entry Nodes by $150,000, increasing the
budget from $606,510 to $756,510, to be funded by the transfer of
$150,000 from general fund reserves at third quarter; and authorize the
appropriate officials to execute same. (consent)
6.2
Approve First Amendment to Revocable License Agreement with All
Around Amusements, LLC (AAA) to provide additional entertainment
concessions at Pier 60 Park, increase AAA license fee from $52,500 to
$102,500 per year, extend option to renew Agreement by two additional
years from four to six, and authorize the appropriate officials to execute
same. (consent)
6.3
Approve modifications to Purchase Order ST 112388 to Omega Sign
Service Corporation of Odessa, Florida, in order to allow Omega to
complete contractual obligations to construct scoreboards and
decorative signs at Carpenter Complex and Jack Russell Stadium.
(consent)
6.4
Approve blanket purchase order to Pyrotechnico of New Castle, PA for
$95,000 to provide fireworks displays for special events, most notably
the Fourth of July Ceremony (RFP 1-15), one one-year renewal terms at
the City's option, and authorize the appropriate officials to execute
same. (consent)
6.5
Approve a proposal by Construction Manager at Risk Certus Builders of
Tampa, Florida, in the amount of $149,635.95 for the renovation and
construction of restrooms at Jack Russell Stadium located at 800
Phillies Drive and authorize the appropriate officials to execute same.
(consent)
6.6
Support the SUN Trail funding to construct the Courtney Campbell
Causeway Trail Overpass, authorize the City Manager to commit to the
transfer of necessary city right-of-way/property for the project, authorize
the City Manager to execute a Memorandum of Understanding for
maintenance of the overpass upon completion, and adopt Resolution
16-16.
6.7
Page 3 City of Clearwater Printed on 6/10/2016
June 13, 2016Council Work Session Work Session Agenda
Support the SUN Trail funding to complete the Pinellas Trail Loop and
adopt Resolution 16-17.
6.8
7. Police Department
Authorize the Chief of Police to sign a Memorandum of Understanding
with the Panama City Police Department for the use of the Electronic
License and Vehicle Information System (ELVIS) and Interface system
as well as the use of the TraCS electronic Traffic Crash reporting
system, operated and maintained by the Florida State University.
(consent)
7.1
8. Engineering
Approve Engineer of Record (EOR) Supplemental 3 Work Order to
McKim and Creed in the amount of $126,700 for Inflow and Infiltration
Flow Reduction Project (15-0004-UT) and authorize the appropriate
officials to execute same. (consent)
8.1
Award a Purchase Order (Contract) to Evoqua Water Technologies LCC
of Waukesha, WI, for the East Water Reclamation Facilities Clarifiers 1
and 2 replacement of mechanical equipment in the amount of $225,874,
which is the lowest responsible bid received in accordance with the
plans and specifications, and authorize the appropriate officials to
execute same. (consent)
8.2
9. Fire Department
Approve the Pinellas County Emergency Medical Services Continuing
Medical Education Agreement with the City of Clearwater effective
October 1, 2015 through September 30, 2017 and authorize the
appropriate officials to execute same. (consent)
9.1
10. Library
Approve the Design and Construction agreement with St. Petersburg
College for an amount not to exceed $5,664,639 for a Joint Use Library
to be built on the Clearwater Campus of St. Petersburg College,
replacing the existing East Branch Library of the Clearwater Public
Library System, and authorize the appropriate officials to execute same.
(consent)
10.1
Approve the Operating Agreement with St. Petersburg College for the
ongoing operation of the Joint Use Library to be built on the Clearwater
Campus of St. Petersburg College, replacing the existing East Branch
Library of the Clearwater Public Library System, and authorize the
appropriate officials to execute same. (consent)
10.2
Page 4 City of Clearwater Printed on 6/10/2016
June 13, 2016Council Work Session Work Session Agenda
11. Planning
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 2191 Bell Cheer Drive and 2130
Pleasant Parkway, and pass Ordinances 8901-16, 8902-16 and
8903-16 on first reading. (ANX2016-04013)
11.1
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 1739 El Trinidad Drive East and
pass Ordinances 8904-16, 8905-16 and 8906-16 on first reading.
(ANX2016-04014)
11.2
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL), and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District for 1321 Springdale Street,
and pass Ordinances 8907-16, 8908-16, and 8909-16 on first reading.
(ANX2016-04015)
11.3
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 1300 Fairfield Drive; and pass
Ordinances 8910-16, 8911-16 and 8912-16 on first reading.
(ANX2016-04016)
11.4
12. Marine & Aviation
Approve Department of Environmental Protection (DEP) Agreement:
MV192 for CVA15-760 for Clean Vessel Act Grant Program funding for
the operation, maintenance and repair of the Clearwater Beach Marina
pump out vessel and authorize the appropriate officials to execute
same. (consent)
12.1
Ratify and confirm a new lease agreement with Steven M. Hasley, d/b/a
REMAX Action First for a lease term of five years with a five-year
extension option and approve the Clearwater Marina Parking Permit
Office Project.
12.2
13. Public Utilities
Approve a Blanket Purchase Order to SNF Polydyne Inc., of Riceboro,
GA, in the annual amount of $450,000.00 with the option for two,
one-year term extensions for Polymer Services effective July 1, 2016,
and authorize the appropriate officials to execute the same. (consent)
13.1
14. Economic Development and Housing
Page 5 City of Clearwater Printed on 6/10/2016
June 13, 2016Council Work Session Work Session Agenda
Continued from 6/1/16: Approve the 2016 Affordable Housing Inventory
List pursuant to requirements of Chapter 166.0451, Florida Statutes and
adopt Resolution 16-14.
14.1
15. Official Records and Legislative Services
Reappoint Michael Potts to the Neighborhood and Affordable Housing
Advisory Board (NAHAB) as the citizen who is actively engaged in the
residential home building industry in connection with affordable housing
with term to expire June 30, 2020. (consent)
15.1
Designate a councilmember to be the official voting delegate at the
Florida League of Cities’ Annual Conference, August 18-20, 2016.
15.2
16. Legal
Adopt Ordinance 8856-16 on second reading, annexing certain real
properties whose post office addresses are 1217 Sheridan Road, 1234
Sunset Point Road, and 1904 Coles Road, all within Clearwater, Florida
33755, together with certain Rights-of-Way of Coles Road, Sheridan
Road, and Sunset Point Road, into the corporate limits of the city and
redefining the boundary lines of the city to include said additions.
16.1
Adopt Ordinance 8857-16 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real properties whose post office addresses are
1217 Sheridan Road, 1234 Sunset Point Road, and 1904 Coles Road,
all within Clearwater, Florida 33755, upon annexation into the City of
Clearwater, as Residential Urban (RU).
16.2
Adopt Ordinance 8858-16 on second reading, amending the Zoning
Atlas of the city by zoning certain real properties whose post office
addresses are 1217 Sheridan Road, 1234 Sunset Point Road, and 1904
Coles Road, all within Clearwater, Florida 33755, upon annexation into
the City of Clearwater, as Low Medium Density Residential (LMDR).
16.3
Adopt Ordinance 8859-16 on second reading, annexing certain real
properties whose post office addresses are 1909 and 1910 Coles Road,
all within Clearwater, Florida 33755, together with certain Rights-of-Way
of Coles Road, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
16.4
Adopt Ordinance 8860-16 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real properties whose post office addresses are
1909 and 1910 Coles Road, all within Clearwater, Florida 33755, upon
annexation into the City of Clearwater, as Residential Urban (RU).
16.5
Page 6 City of Clearwater Printed on 6/10/2016
June 13, 2016Council Work Session Work Session Agenda
Adopt Ordinance 8861-16 on second reading, amending the Zoning
Atlas of the city by zoning certain real properties whose post office
addresses are 1909 and 1910 Coles Road, all within Clearwater, Florida
33755, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
16.6
Adopt Ordinance 8862-16 on second reading, annexing certain real
property whose post office address is 1913 Coles Road, Clearwater,
Florida 33755, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
16.7
Adopt Ordinance 8863-16 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real property whose post office address is 1913
Coles Road, Clearwater, Florida 33755, upon annexation into the City of
Clearwater, as Residential Urban (RU).
16.8
Adopt Ordinance 8864-16 on second reading, amending the Zoning
Atlas of the city by zoning certain real property whose post office
address is 1913 Coles Road, Clearwater, Florida 33755, upon
annexation into the City of Clearwater, As Low Medium Density
Residential (LMDR).
16.9
Adopt Ordinance 8913-16 on second reading, vacating a portion of that
certain 16 foot alley along the center of Block 11 of Milton Park
Subdivision, as recorded in Plat Book 1, Page 69, of the Public Records
of Pinellas County, Florida.
16.10
Adopt Ordinance 8924-16 on second reading, amending the Operating
Budget for the Fiscal Year ending September 30, 2016 to reflect
increases and decreases in revenues and expenditures for the General
Fund, Special Development Fund, Special Program Fund, Gas Fund,
Solid Waste and Recycling Fund, Parking Fund and Central Insurance
Fund.
16.11
Adopt Ordinance 8925-16 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2016, to
reflect a net decrease of $11,641,097.
16.12
17. City Manager Verbal Reports
Centennial Monument Lighting Policy17.1
Environmental Advisory Board’s recommendation for the City to support
a fracking ban.
17.2
18. City Attorney Verbal Reports
19. Council Discussion Item
Page 7 City of Clearwater Printed on 6/10/2016
June 13, 2016Council Work Session Work Session Agenda
Barrier Islands Governmental Council Resolution - Mayor Cretekos19.1
20. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
21. Closing Comments by Mayor
22. Adjourn
23. Presentation(s) for Council Meeting
June Service Awards23.1
Check presentation from Clearwater for Youth - Hank Webb, Executive
Director
23.2
Check presentation from Clearwater Little League - Mike Woodall,
President
23.3
Prestigious American Gas Association (AGA) Bronze Award of Merit -
Chuck Warrington, Managing Director/Executive Officer Clearwater Gas
System
23.4
Page 8 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2474
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
June Service Awards
SUMMARY:
10 Years of Service
Nathan Brigman Parks and Recreation
Bradlee Starks Police
Jason Lambe Police
Marcos Valdez Police
William Nahorodny Police
Maurice Bryant Engineering/Stormwater
Eric Holmes Public Utilities
Robert Reedy Public Utilities
Michelle Casares Engineering
Harold Godfrey Gas
Jason Samanipour Fire
Tiffany Seabolt Fire
Edward Schultz Fire
Bonnie Potters Library
15 Years of Service
Dennis Acker Police
20 Years of Service
Terri Ralat Solid Waste
David Nugent Police
Nat Medlin Police
Peter Johnson Public Utilities
30 Years of Service
Paul Henderson Engineering
Wilton Lee Police
35 Years of Service
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2474
Nelson Coy Gas
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2522
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.2
SUBJECT/RECOMMENDATION:
Police Officer Oaths
SUMMARY:
Seth Stiers
Dylan Drummond
Mark Bentoski
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2544
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.3
SUBJECT/RECOMMENDATION:
FEMA Plaque Presentation - Elliot Shoberg, Engineering Manager
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2523
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.4
SUBJECT/RECOMMENDATION:
PSTA/Trolley Services RFP Presentation - Cassandra Borchers, PSTA Chief Development
Officer
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
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PM
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n
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pm
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l
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n
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th
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e
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r
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e
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h
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u
b
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f
o
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m
a
t
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o
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9
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r
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10
•
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u
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n
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r
v
i
c
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0
mi
n
3 da
y
s
/
week (2
tr
o
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)
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M
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o
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u
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a
l
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a
i
n
t
a
i
n
i
n
g
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min service
–L
a
c
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of
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a
u
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f
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c
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Cu
r
r
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c
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:
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l
.
re
a
l
l
o
c
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t
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of
north Route 66
ho
u
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i
s
t
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g
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a
c
h
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n
n
e
c
t
i
v
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t
y
13
To
t
a
l
trolleys
on
bridge:
•
7 trolleys/ hour + CMA
Fu
l
l
Trip
Dt
n
t
o
Beach:
•
2 trolleys/ hour
Tr
a
n
s
f
e
r
:
•
Is
l
a
n
d
Estates
Pr
o
p
o
s
e
d
Be
a
c
h
Co
n
n
e
c
t
i
v
i
t
y
14
To
t
a
l
trolleys
on
bridge:
•
7 trolleys/ hour + CMA
Fu
l
l
Trip
Dt
n
t
o
Beach:
•
5 trolleys/ hour
Tr
a
n
s
f
e
r
s
:
•
Downtown
•
Beach
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e
b
r
u
a
r
y
20
1
6
A
d
v
e
r
t
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e
fo
r
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n
s
u
l
t
a
n
t
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s
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t
a
n
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e
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a
r
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h
20
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e
g
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n
Re
s
e
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r
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In
f
o
r
m
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e
c
i
f
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c
a
t
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De
v
e
l
o
p
m
e
n
t
•
J
u
l
y
/
A
u
g
u
s
t
20
1
6
C
i
r
c
u
l
a
t
e
Dr
a
f
t
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c
i
f
i
c
a
t
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s
with
Pa
r
t
n
e
r
Ci
t
i
e
s
•
S
e
p
t
e
m
b
e
r
20
1
6
Re
l
e
a
s
e
RF
P
fo
r
Tr
o
l
l
e
y
Op
e
r
a
t
i
o
n
Se
r
v
i
c
e
s
•
J
a
n
u
a
r
y
/
F
e
b
r
u
a
r
y
20
1
7
V
e
n
d
o
r
Se
l
e
c
t
i
o
n
•
S
p
r
i
n
g
/
S
u
m
m
e
r
20
1
7
F
i
n
a
l
i
z
e
MO
U
s
wi
t
h
Pa
r
t
n
e
r
Cities
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c
t
o
b
e
r
20
1
7
S
e
l
e
c
t
e
d
Ve
n
d
o
r
Be
g
i
n
s
Se
r
v
i
c
e
Tr
o
l
l
e
y
Pr
o
c
u
r
e
m
e
n
t
fo
r
FY
1
8
15
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m
p
r
o
v
e
s
tr
a
n
s
i
t
co
n
n
e
c
t
i
v
i
t
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to
th
e
be
a
c
h
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o
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n
t
ef
f
o
r
t
be
t
w
e
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n
Ci
t
y
st
a
f
f
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PS
T
A
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r
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p
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r
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fo
r
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a
c
h
to
TI
A
ex
p
r
e
s
s
se
r
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o
p
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d
Ca
u
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w
a
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v
d
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s
Ba
y
16
•
P
S
T
A
Pr
i
o
r
i
t
y
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p
a
n
s
i
o
n
Pr
o
j
e
c
t
•
Se
r
v
i
c
e
ev
e
r
y
30
mi
n
u
t
e
s
•
7 da
y
s
/
w
e
e
k
,
5a
m
to
mi
d
n
i
g
h
t
•
40
’
Di
e
s
e
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h
i
c
l
e
s
wi
t
h
lu
g
g
a
g
e
ra
c
k
s
an
d
25
pa
s
s
e
n
g
e
r
ca
p
a
c
i
t
y
•
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o
p
o
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to
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co
n
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r
a
c
t
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to
a
pr
i
v
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t
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e
r
a
t
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r
Cl
e
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r
w
a
t
e
r
Be
a
c
h
to
TI
A
Ex
p
r
e
s
s
17
•
F
Y
1
7
Jo
l
l
e
y
Tr
o
l
l
e
y
Be
a
c
h
Ro
u
t
e
s
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O
U
be
t
w
e
e
n
Pa
r
t
n
e
r
Ci
t
i
e
s
an
d
PS
T
A
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S
T
A
Co
n
t
r
a
c
t
wi
t
h
Jo
l
l
e
y
Tr
o
l
l
e
y
be
g
i
n
s
Oc
t
20
1
6
•
P
S
T
A
Sy
s
t
e
m
Re
d
e
s
i
g
n
•
D
e
v
e
l
o
p
m
e
n
t
of
ne
w
bu
s
ba
y
at
be
a
c
h
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e
s
i
g
n
Un
d
e
r
w
a
y
–
C
o
n
s
t
r
u
c
t
i
o
n
Ea
r
l
y
Fa
l
l
20
1
6
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Y
18
Tr
o
l
l
e
y
Se
r
v
i
c
e
s
Pr
o
c
u
r
e
m
e
n
t
–
P
r
o
p
o
s
e
d
Se
r
v
i
c
e
to
be
g
i
n
Oc
t
o
b
e
r
20
1
7
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d
v
a
n
c
e
Cl
e
a
r
w
a
t
e
r
Be
a
c
h
to
TI
A
Ex
p
r
e
s
s
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S
T
A
Le
g
i
s
l
a
t
i
v
e
Pr
i
o
r
i
t
y
Su
m
m
a
r
y
of
Co
o
r
d
i
n
a
t
i
o
n
Ef
f
o
r
t
s
18
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2503
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Approve settlement of workers’ compensation claims 14000052 and 15000029, for payment of
$60,000.00 inclusive and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Claimant was previously employed by the City of Clearwater as a Fire Fighter /Medic. On
April 22, 2014, Claimant suffered a back injury while responding to a call. Claimant had
surgery and was released to full duty. On February 8, 2015, Claimant had an on -the-job injury
that aggravated the previous back injury. Claimant had another surgery and was assigned a
total 12% impairment rating. The treating physician opined that Claimant could never go back
to Fire Fighter duties again. To date, the City has spent $160,658.61 for expenses related to
these claims.
The Claimant was approved for a disability pension on May 12, 2016. The claimant and
claimant’s attorney have agreed to settle this claim for $60,000 inclusive of attorney fees and
costs.
The entire past and future indemnity and medical claims with a general release and all
attorney fees and cost would settle per statute for a total settlement of $60,000. The City’s
Risk Management Division; outside attorney for the City of Clearwater, Mark Hungate with
Banker Lopez Gassler, P.A.; and the City’s Claims Committee recommend approval.
APPROPRIATION CODE AND AMOUNT:
Funding for the payment of this settlement is available in the budget for claims expense in the
Central Insurance Fund, 0590-07590-545800-519-000-0000
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2509
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 3.2
SUBJECT/RECOMMENDATION:
Approve one-year blanket purchase contracts for citywide t-shirt purchases (non-embroidered)
to designated vendors, for the annual amount of $75,000.00, including two one-year renewal
terms at the City’s option, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
With the branding rollout and new logo introduction, departments have been purchasing
embroidered uniform and miscellaneous clothing items from DesignLab, as approved by
Council on March 3, 2016.
DesignLab’s expertise is embroidered items. Their cost for printed t-shirts was prohibitive and
outside the scope of the Pinellas County contract which we piggyback. City departments
purchase a variety of t-shirts for myriad of requirements; a few examples are:
·Uniforms (Fire, Parks & Recreation, General Services, Gas)
·Summer Camps (Parks & Recreation)
·Sponsor/promotion and Special Events (Public Communications, Parks &
Recreation, Gas)
·Hi-Visibility Safety T-shirts (Parking, Customer Services, Solid Waste, Marine &
Aviation)
Citywide t-shirt requirements were aggregated and Invitation to Bid (ITB) 25-16, Screen Print,
Heat Transfer, and Digital Print T-Shirts was issued on April 9, 2016; eight responses were
received on April 29, 2016. T-shirt vendors often specialize in one or two types of printing, as
evidenced by the single bid we received for providing Heat Transfer t-shirts.
Purchasing requests Council authorization to award ITB 25-16 as follows:
T-shirt Print Category Primary Award Vendor Secondary Award Vendor
Screen Print Logo HQ JB Edwards
Heat Transfer EmbroidMe n/a
Digital Print Reliable Promotions n/a
Purchasing recommends a primary and secondary vendor award for screen print t-shirts due
to the volume and variety required. The award is recommended for an annual amount of
$75,000.00, with two one-year renewal terms at the City’s option.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract has been included in the individual departments’ fiscal year budget
and will be included in future year budget requests.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2509
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2462
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Report on the Clearwater Gas System (CGS) Fiscal Year 15/16 Dividend to the City General
Fund. (WSO)
SUMMARY:
By City Council policy, CGS pays an Annual Dividend of at minimum $1,700,000 to the City’s
General Fund. After the City books close for the year, the Gas System calculates the Annual
Adjusted Dividend payment to return ½ of its annual Net Income less debt service interest as
a Dividend to the City in the following year. CGS’ financial performance for Fiscal Year 14/15
exceeded the minimum requirements resulting in a total dividend for Fiscal Year 15/16 of
$2,546,812, an increase of $846,812 above the minimum payment to the City.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
ANNUAL REPORT ON
FY 2015/16 DIVIDEND
Clearwater
GasSystem
FY 2015/16 Dividend
$1,700,000=PolicyMin.
+846,812=Increase__
$2,546,812=Total
Gas System Returns To City
$0.4
$0.2
$1.0
$1.0
$1.0
$1.0
$1.0
$1.0
$1.0
$1.0
$1.3
$1.0
$1.4
$1.4
$2.6
$1.6
$1.8
$4.3
$1.7
$3.5
$3.0
$2.6
$3.8
$2.5
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
HISTORICAL DIVIDEND PAYMENTS TO CITY ($ Millions)
Gas Transfer Payments to City
$2,546,812
$1,602,280
$2,380,650
$569,637 $584,480
$20,000
Dividend Payment (A)
Administrative Transfer (B)
Clearwater City Services (C)
Clearwater Franchise (D)
Clearwater Utility Tax (E)
Other Contributions (F)
Projected FY 15/16 Total = $7,703,859
Gas System Returns To City
$2.5
$3.5
$3.8
$3.7
$3.7$3.7
$3.9
$4.2
$4.9$4.9
$5.3
$5.2$5.6
$5.8
$6.9
$6.1
$6.1
$8.8
$6.2
$8.0$7.7
$7.3
$8.7
$7.7
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
$10.0
HISTORICAL TRANSFER PAYMENTS TO CITY ($Millions)
ANNUAL REPORT ON
FY 2015/16 DIVIDEND
Clearwater
GasSystem
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2478
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Accept a Natural Gas Easement over, under, across and through a portion of the Belleview
Biltmore Country Club, conveyed by Belleview Biltmore Country Club Corp, a Florida
Corporation, given in consideration of receipt of $1.00 and the benefits to be derived there
from. (consent)
SUMMARY:
The Belleview Biltmore Country Club, Inc. (Grantor) has granted a five-foot wide natural gas
easement at address One Country Club Lane, which is a privately-owned property (Parcel ID#
21-29-15-06480-000-0100), for the installation of a natural gas main. The main extension will
serve the property currently under development, which is owned by Belleview Place Land, LLC
(Parcel ID# 21-29-15-06480-000-0301). This is the former location of the Belleview Biltmore
Hotel. A separate Easement will be granted to serve the Belleview Biltmore redevelopment
site.
The easement grant is sufficient for the City to maintain and replace its facilities as necessary
in perpetuity, or until such time as the City determines to abandon its use.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 6/10/2016
[A04-02064 /176103/1]
Exhibit “A”
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2526
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Human Resources
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve an increase to the Blanket Purchase Order BR510631 in the amount of $220,000.00,
to Unum Life Insurance Group, for life insurance premiums, for the period June 2016 through
December 2016, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Approve the increase to Blanket Purchase Order BR510631 in the amount of $220,000.00 for
the following life insurance premiums: City Basic Life, CWA Life, SAMP Life, SAMP
Supplemental Life, Retiree Life and Long Term Disability. On December 4, 2014, Council
approved the current purchase order for the term of January 2015 through December 2016, in
the amount of $456,000.00. Due to premium increases in January 2015, the premiums have
averaged $27,000 a month and the Purchase Order funds have been expended.
Unum provides for the following group life insurance benefits:
CWA Life: 1 1/2 times annual salary, not to exceed $50,000
SAMP Life: 1 times annual salary
Voluntary SAMP Supplemental: in incremental amounts of $50,000, not to exceed $500,000,
payroll deducted from employee
Basic Life Insurance in the amount of $2,500 for Police, Fire and SAMP employees;
Long Term Disability Insurance for contract employees who do not participate in the pension;
Retiree Life Insurance in the amount of $1,000 for those who retired prior to October 1, 2008.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 590-07590-545500, Life Insurance Premium , to fund this
increase.
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2378
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Approve blanket purchase orders (contracts) to Blue Jays Baseball Club (Blue Jays) and
Philadelphia Phillies Baseball Club (Phillies) for renting of Florida Auto Exchange Stadium and
Bright House Networks Field in the amount of $40,000 each, to accommodate Sport Tourism
tournaments held at these venues as a sole source, with two one-year renewal terms at the
City's option, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Staff is requesting a blanket purchase order be issued to both Blue Jays and Phillies in order
to facilitate the renting of the two stadiums for tournaments and baseball games associated
with Sport Tourism in Clearwater and Pinellas County.
The City has an agreement with the Phillies to manage the city-owned Bright House Networks
Field and share in revenue from events cosponsored by the City and Phillies i.e. High School
Graduations, American Conference Baseball Tournament, Boo Fest etc. However, when
teams and tournaments come to Clearwater as a destination for their national or international
events and desire to use one or both of these stadiums a rent is charged to the user groups.
The City Parks and Recreation Athletic Division assists in helping these groups schedule time
and rent these stadiums since neither the Phillies nor Blue Jays have any desire in renting
directly to user groups. The City operates as facilitator for these groups, ensuring the funds
are collected from the user groups and remitted to the teams.
The City has been doing this for several years, specifically for the Men’s Senior League
Baseball (MSLB) International Tournament held on fields in Clearwater and Dunedin in the fall.
In accordance with City Code, Section 2.564 (b), Exceptions to bid and quotation procedure,
the utilization of these fields is not subject to bid as they are available from only the respective
entities, therefore a sole source.
APPROPRIATION CODE AND AMOUNT:
Funding for the Blanket Purchase Order will come from revenue generated by the event
sponsor and submitted to the City through the Special Events funding code 181-99865
through the remainder of fiscal year 2015/16. In fiscal year 2016/17, all sports tourism
expenditures will be charged to cost center 010-01836 (Sports Tourism) with offsetting
revenues received in code 010-344561 (Rentals).
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2378
N/A
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2499
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.2
SUBJECT/RECOMMENDATION:
Approve a purchase order (contract) to Construction Manager at Risk Keystone Excavators,
Inc. of Oldsmar, Florida in the amount of $300,085.50, which includes a 10% contingency, for
site work and construction of a pier and boardwalk associated with the Marina District
Boardwalk at the Papaya Street Entry Node; increase CIP 315-93639 Marina District
Boardwalk and Entry Nodes by $150,000, increasing the budget from $606,510 to $756,510,
to be funded by the transfer of $150,000 from general fund reserves at third quarter; and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
On August 14, 2013, the City Council approved establishing a Capital Improvement Project
Marina District Boardwalk and Entry Nodes (CIP 315-93639) for $606,510 to design, permit
and construct three access entry nodes for the future Marina District Boardwalk at Baymont
Street, Papaya Street and the pedestrian walk under bridge at SR 60.
Staff has been working for over two years to obtain all of the necessary permits to construct
the pier and boardwalk in the intercoastal as well as design and plan for the construction
primarily of the Papaya Street entry node.
Staff has met with representatives and homeowners adjacent to the street end at Baymont
and determined to delay the entry node at this location since it may be many years before
this entry point is needed. Furthermore, the street right-of-way on Baymont has several
issues that need to be addressed prior to any development occurring.
This purchase order is for the construction of a pier and boardwalk approximately 90 feet in
length and 14 feet wide in accordance to the Marina District Boardwalk Guidelines
established by Ordinance 8438-13 on September 5, 2013 as well as providing the necessary
site work and utility work to construct the Papaya Street Plaza.
Items which have already been purchased or encumbered for the plaza include palm trees,
brick pavers, electrical contract, and light bollards.
Items still to be purchased include masonry blocks, wall caps, fountain, entrance sign, and
installation of concrete walks, brick pavers and planters.
If approved, Keystone Excavators will begin site work and construction on July 15. All
construction on the plaza is to be completed by November 15, 2016.
Keystone Excavators was selected under the Request for Qualifications process based on
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2499
qualifications, experience on similar projects, staff experience and availability, and knowledge
of city standards. Keystone has been the selected low bidder on many past city projects of
similar scope and the City was pleased with their performance.
Additional funding of $150,000 is being requested to address increased costs of the project,
including electrical/utility relocation; pier redesign and material modifications needed to
address sea grass beds and engineering and design costs due to length of permitting
process. None of these were anticipated in the original budget.
APPROPRIATION CODE AND AMOUNT:
Additional funding needed for this contract will be provided by a third quarter budget
amendment allocating General Fund reserves in the amount of $150,000 to capital
improvement project 93639, Marina District Boardwalk & Entry Nodes.
USE OF RESERVE FUNDS:
Inclusive of this item if approved, a net total of $2,068,646 of General Fund reserves has been
appropriated by Council to fund expenditures in the 2015/16 operating budget. The remaining
balance in General Fund reserves is approximately $29.6 million, or 23.8% of the current
General Fund operating budget.
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2504
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.3
SUBJECT/RECOMMENDATION:
Approve First Amendment to Revocable License Agreement with All Around Amusements,
LLC (AAA) to provide additional entertainment concessions at Pier 60 Park, increase AAA
license fee from $52,500 to $102,500 per year, extend option to renew Agreement by two
additional years from four to six, and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
On April 16, 2014, the Council approved a Revocable License Agreement with AAA to provide
entertainment concessions at Pier 60 Park that included an inflatable bounce house, dry slide,
wet slide and other inflatable concessions.
Under this License Agreement, AAA pays a license fee of $52,500 per year payable on
monthly terms designated in the Agreement. The City has the opportunity to renew the
Agreement on an annual basis up to four additional years. They have requested renewal for
the second year as well as a modification of their Agreement to provide additional
entertainment options including trampoline bungee jumps on Clearwater beach.
AAA has been providing this alternative entertainment option since a similar Agreement with
Emerald Coast Bungee, Inc. was terminated.
Staff is recommending amending AAA’s Revocable License Agreement to formalize the
current temporary status that allows AAA to provide additional entertainment in the way of
providing trampoline bungee jumps.
While the current Agreement allows them to add new entertainment options, there is no
provision that specifies the additional revenue due the City for expansion of their business.
Therefore, this First Amendment to Revocable License Agreement increases the amount of
the license fee from $52,500 to $102,500 and adds an additional two years of renewal options
to the Agreement.
The City will have the opportunity to renew the Agreement with the Amendment on an annual
basis up to four more years at which time a new Request for Proposal will be issued for
renewal or new services.
Staff is requesting the additional two years so that AAA can recoup any capital costs
associated with expanding the scope of the Agreement.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2504
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2505
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.4
SUBJECT/RECOMMENDATION:
Approve modifications to Purchase Order ST 112388 to Omega Sign Service Corporation of
Odessa, Florida, in order to allow Omega to complete contractual obligations to construct
scoreboards and decorative signs at Carpenter Complex and Jack Russell Stadium. (consent)
SUMMARY:
Omega Sign Service Corporation of Odessa, Florida was awarded a purchase order contract
to construct scoreboards and decorative signs at Carpenter Complex and Jack Russell
Stadium in the amount of $163,225 on December 3, 2015. Notice to Proceed was given on
December 9, 2015 with a projected construction and completion date of February 10, 2016
(45-day contract).
As of May 23, 2016, the contract has yet to be completed. The City has paid invoices based
on work performed and materials and scoreboards on site of $69,227 leaving a balance of
$93,998 to complete the contract.
Based on the fact that the contract was not completed on time, the City has determined that
Omega Sign Service Corporation is in default of the contract (S.17) and unable to complete
the contract without some modifications to the contract.
In an attempt to salvage the work already done and the fact that the contractor is willing to
work with the City to complete the project the contract will be modified under Remedies (S.
18). These remedies allow for the City to purchase the services required under the contract
from the open market to complete the required work.
Since Omega Sign is willing to do all of the work required by the contract but does not have
the financial means to purchase necessary materials and labor to complete the project, the
City will purchase these items with the cost of said items deducted from the contract issued to
Omega Sign Purchase Order ST112388.
A complete list of equipment, supplies and labor necessary to complete the project has been
identified. Items from this list will be purchased by the City according to all city purchasing
requirements. Omega will then construct the signs using city-owned materials and services
under the direct supervision of Parks and Recreation Construction Manager.
If there is a balance of funds remaining in purchase order ST112388 after all invoices have
been paid, the remainder will be submitted to Omega Signs. The current estimate cost to
complete the project based on the list is $91,004.20. The current balance remaining in the
purchase order is $93,998, leaving a balance of $2,993.80 for Omega Signs once the project
is complete.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2505
Upon approval, Omega will complete construction of the signs according to the specifications
no later than 30 days. Failure to do so will result in default of the modified contract and all
materials and equipment purchased will be forfeited to the City.
This modified contract does not invalidate the remainder of the original purchase order
contract and all other conditions of the contract remain in force.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2507
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.5
SUBJECT/RECOMMENDATION:
Approve blanket purchase order to Pyrotechnico of New Castle, PA for $95,000 to provide
fireworks displays for special events, most notably the Fourth of July Ceremony (RFP 1-15),
one one-year renewal terms at the City's option, and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
The City issued a request for proposal (RFP 1-15) in April 2015 for fireworks. The
successful bidder was Pyrotechnico of New Castle, PA and a Blanket Purchase Order
(BR510720) was issued for $95,000 with two one-year renewal terms at the City’s option.
Pyrotechnico provided excellent service the past year and staff is recommending a renewal of
the contract for the second year under the terms of the original RFP.
Since the amount of the contract over a three-year term exceeds $100,000, staff is seeking
Council approve this item.
APPROPRIATION CODE AND AMOUNT:
Funding for the Blanket Purchase Order will come from a variety of operating codes but
primarily from the special events cost center 010-01814.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2513
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.6
SUBJECT/RECOMMENDATION:
Approve a proposal by Construction Manager at Risk Certus Builders of Tampa, Florida, in the
amount of $149,635.95 for the renovation and construction of restrooms at Jack Russell
Stadium located at 800 Phillies Drive and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
In April 2015, the Lease Agreement between the City and The Winning Inning Inc. for the use,
operation and maintenance of Jack Russell Stadium was mutually terminated. Since then the
City has assumed operations of the stadium and continues to program and operate a vibrant
and busy schedule of activities throughout the year.
This project will convert a men’s restroom on the third base side of Jack Russell Field into a
men’s and women’s restroom that can be used by visitors to either Jack Russell or Walter
Campbell Park.
CDBG (Community Development Block Grant) funding has been secured and will be used to
assist in the funding of this project.
Request to award the contract to an at risk contractor is due to the very tight time schedule
and need to complete the project to meet federal funding guidelines associated with CDBG
funding.
This item supports the City Strategic Direction by providing not only quality facilities and
improvements to maintain the city infrastructure but also provides efficiency in partnering with
other funding agencies to meet the needs of the community.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Project 315-93656, Jack Russell Demolition and
Refurbishment.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2518
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.7
SUBJECT/RECOMMENDATION:
Support the SUN Trail funding to construct the Courtney Campbell Causeway Trail Overpass,
authorize the City Manager to commit to the transfer of necessary city right-of-way/property for
the project, authorize the City Manager to execute a Memorandum of Understanding for
maintenance of the overpass upon completion, and adopt Resolution 16-16.
SUMMARY:
Trails are an essential part of the City of Clearwater's multi-modal transportation and
recreation network.
In 2004, the City identified both the Courtney Campbell Causeway Trail and the Ream Wilson
Clearwater Trail, Bayshore segment, as trails needed in the bicycle and pedestrian master
plan. Subsequently both the trails have been included in the Pinellas County long range
transportation plan and have been funded and completed.
The Courtney Campbell Causeway Trail currently terminates on the south side of SR 60
(Gulf-to-Bay Blvd.) connecting to the Ream Wilson Clearwater Trail, Bayshore segment, on
the north side utilizing a signalized pedestrian crosswalk. The current configuration slows
down motor vehicle traffic on SR 60 (Gulf-to-Bay Blvd). The proposed overpass project will
provide a safer alternative to the current at grade crossing for the trail users as well as
enhancing the traffic flow of motor vehicles on SR 60 (Gulf-to-Bay Blvd.).
The Courtney Campbell Causeway Trail Overpass has been identified as a priority by the
Pinellas County Metropolitan Planning Organization in their long range transportation plan and
on their transportation alternatives list. The City of Clearwater will be submitting an application
for SUN Trail funding to complete the Courtney Campbell Causeway Trail Overpass.
Although the funding source does not require a match, FDOT will require that the City
maintain the overpass on completion.
The application requires demonstration of city support.
The Florida Department of Transportation requires a letter demonstrating the City’s
commitment to convey the necessary city right-of way and/or city owned property that will be
necessary for the overpass structure. The property, 3198 Gulf-to-Bay Boulevard, was
acquired last year by the City of Clearwater to serve this purpose.
APPROPRIATION CODE AND AMOUNT: N/A
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2518
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2519
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.8
SUBJECT/RECOMMENDATION:
Support the SUN Trail funding to complete the Pinellas Trail Loop and adopt Resolution
16-17.
SUMMARY:
Pinellas County will be submitting an application for SUN Trail funding to complete the Pinellas
Trail Loop. The Pinellas Trail Loop provides transportation and recreation access throughout
Pinellas County. A large portion of the Pinellas Trail is completed with the exception of several
segments, including one in Clearwater's jurisdiction in the Countryside area.
The application requires demonstration of community support.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2514
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Police Department
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Authorize the Chief of Police to sign a Memorandum of Understanding with the Panama City
Police Department for the use of the Electronic License and Vehicle Information System
(ELVIS) and Interface system as well as the use of the TraCS electronic Traffic Crash
reporting system, operated and maintained by the Florida State University. (consent)
SUMMARY:
Currently the Clearwater Police Department (CPD) utilizes multiple sources to obtain Criminal
Justice Information, to obtain information related to the registration and operation of motor
vehicles, and to create vehicular crash reports.
The Florida State University (FSU), supported by the Florida Department of Transportation
(FDOT), has created a centralized program that will allow law enforcement agencies to access
Criminal Justice information, vehicular registrations, and drivers’ license information through
FSU’s centralized program.
FSU, supported by FDOT, has also created a centralized program that allows law
enforcement agencies to create vehicular crash reports.
The Panama City Police Department presently has the benefit of an Electronic License and
Vehicle Information System (ELVIS) interface, operated and maintained by FSU, which
provides access to the National Crime Information Center and the Florida Crime Information
Center.
The Panama City Police Department also presently has the benefit of contracting with TraCS
Florida, a private vendor, operated and maintained by FSU, which provides the use of the
TraCS electronic Traffic Crash reporting system.
CPD will be required to enter into a Memorandum of Understanding with the Panama City
Police Department to access the ELVIS and TraCS systems.
The Panama City Police Department wants to be held harmless for any and all liability relating
to or arising out of the validity and accuracy of information and data CPD submits for entry into
the NCIC and FCIC Information Systems.
There are no operating costs associated with utilizing the ELVIS and TraCS systems for law
enforcement agencies.
Currently, CPD utilizes the electronic Crash Report system “QuickCrash with ReportBeam,” at
an annual cost of $18,115.65. By utilizing the TraCS system, CPD will no longer incur those
costs.
APPROPRIATION CODE AND AMOUNT:
There are no operating costs associated with utilizing the ELVIS and TraCS systems for law
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2514
enforcement agencies.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 6/10/2016
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 1 of 4
MEMORANDUM OF UNDERSTANDING
WITNESSETH
WHEREAS, The Panama City Police Department, hereafter referred to as PCPD, and
the _______________________, hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of
Investigation (FBI) and the Florida Department of Law Enforcement (FDLE), and;
WHEREAS, PCPD and the CA are headquartered within the boundaries of the State of
Florida, and;
WHEREAS, both PCPD and the CA have entered in Criminal Justice User Agreements
(UA) with FDLE and are required to abide by the FBI Criminal Justice Information
System (CJIS) Security Policy (CSP) for access to state and national Criminal Justice
Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for
the State of Florida, required by the CSP and UA to grant and authorize access to CJI
within the State of Florida, and;
WHEREAS, PCPD presently has the benefit of an Electronic License and Vehicle
Information System (ELVIS) interface, operated and maintained by Florida State
University (FSU), which provides access to the National Crime Information Center,
hereafter NCIC, and the Florida Crime Information Center, hereafter FCIC; and,
WHEREAS, PCPD presently has the benefit of contracting with TraCS Florida, a private
vendor, operated and maintained by FSU, which provides access to TraCS and,
WHEREAS, The CA wishes to utilize the PCPD FSU ELVIS interface for access to
NCIC and FCIC Information Systems for law enforcement purposes, and/or the CA
wishes to utilize the PCPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, PCPD is willing to share FSU employee background screening information
obtained from state and national fingerprint based records checks with the CA, in a
manner consistent with the requirements of the CSP;
NOW THEREFORE, The parties agree as follows,
1. FSU will provide the PCPD with a current and complete list of all FSU employees
who require unescorted physical or local access to CJI.
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 2 of 4
2. PCPD will ensure all FSU employees provided in Section 1, above, are
appropriately screened and trained.
3. PCPD will fingerprint and submit the requisite identification information on FSU
employees who require unescorted physical or local access to CJI prior to being
granted access. The PCPD will use its criminal justice ORI for submitting
fingerprints required by the CSP and UA.
4. PCPD will maintain a current and complete list of all FSU employees who have
been authorized to access CJI. Employee information shall include name, date of
birth, and, if previously provided, Social Security number or unique identification to
accurately identify the employee.
5. PCPD shall provide to the CA the list of all FSU employees who are authorized
access to CJI.
6 PCPD shall defer to the FDLE CSO regarding any issues with respect to CJI
access eligibility as required by the CSP and the UA.
7. When any change occurs to the list of authorized FSU employees, the PCPD shall
provide to the CA the corrected or revised list of authorized FSU employees, and
specifically identify any additions, deletions, or modifications to the list.
8. PCPD will notify the CA in the event that a FSU employee, whether seeking or
already authorized access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes
available, every year, PCPD shall perform a name-based check via the FCIC
message switch, to include, but not be limited to, hot files, and state/national
criminal history record information searches, on all FSU employees authorized
access to CJI.
10. Upon notification/determination of any type of reported or observed criminal or
other disqualifying activity by a FSU employee authorized access to CJI, the PCPD
shall immediately notify the CA via formal correspondence of the employee’s
activity.
11. PCPD shall immediately notify the CA upon learning of the termination or
suspension from employment of a FSU employee authorized access to CJI.
12. The CA shall be entitled to use, through agents and employees of the PCPD, the
FSU ELVIS interface located at the PCPD for the purpose of gaining access to
NCIC and FCIC Information Systems.
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 3 of 4
13. The CA shall be entitled to use, through agents and employees of the PCPD, the
FSU TraCS interface located at the PCPD for law enforcement purposes.
14. The CA agrees to abide by all applicable local, state, and federal laws, rules and
regulations, as well as the rules and regulations of NCIC and FCIC with regards to
the use of any device accessing CJI, ELVIS, or TraCS under the terms of this
agreement.
15. The CA agrees to abide by all the terms and conditions of the most recent UA
executed into between FDLE and the CA.
16. The CA agrees that it shall make use of the ELVIS and/or TraCS access in
compliance with the CSP.
17. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to
have and operate a Mobile Device Management (MDM) solution as required by the
CSP.
18. The CA agrees to retain responsibility for, and be ultimately liable for, the validity
and accuracy of all information or data submitted for entry into the NCIC and FCIC
Information Systems by the CA, CA’s agents, and the CA’s authorized designees.
Subject to such authority and limitations provided pursuant to Section 768.28,
Florida Statutes, and subject strictly to the financial limits stated in Section 768.28,
Florida Statutes, the CA shall indemnify and hold harmless PCPD for any and all
liability relating to or arising out of the validity and accuracy of information and data
it submits for entry into the NCIC and FCIC Information Systems.
19. PCPD agrees to retain responsibility for, and be ultimately liable for, the validity
and accuracy of all information or data submitted for entry into the NCIC and FCIC
Information System entered by PCPD, PCPD agents, and PCPD’s authorized
designees. PCPD agrees to save and hold harmless, and indemnify the CA from
any and all liability relating to or arising out of the validity and accuracy of
information and data it submits for entry into the NCIC and FCIC Information
Systems.
20. In compliance with the FDLE UA, the CA agrees to have a formal written policy
restricting ELVIS and/or TraCS access to agency owned devices and forbidding
access and use of ELVIS and/or TraCS on personally owned or public devices.
21. The CA shall designate a primary and secondary point of contact within its agency
to receive information and updates regarding FSU employees authorized to access
CJI.
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 4 of 4
22. PCPD agrees both the designated primary and secondary points of contact within
the CA shall be notified by PCPD of updates and information regarding FSU
employees authorized to access CJI.
23. PCPD shall have formal written guidelines defining the processes associated with
implementation of this Agreement.
24. PCPD will forward a copy of this Agreement to the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed
by both parties.
26. The term of this agreement is 5 years from the date of commencement, or shall
end on _____/_____/_____ (mm/dd/yyyy), whichever comes first.
27. Either party may terminate this Agreement upon thirty (30) days written notice or
immediately by PCPD without notice upon finding that the CA has violated the
terms of this Agreement, or immediately by the CA without notice upon finding that
the PCPD has violated the terms of this Agreement.
28. This Agreement constitutes the entire agreement of the parties and may not be
modified or amended without written agreement executed by both parties.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed
by the proper officers and officials.
Panama City Police Department
Agency Name
Authorized Signatory Date
Witness Date
Agency Name
Authorized Signatory Date
Witness Date
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2466
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve Engineer of Record (EOR) Supplemental 3 Work Order to McKim and Creed in the
amount of $126,700 for Inflow and Infiltration Flow Reduction Project (15-0004-UT) and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
March 19, 2015, City Council approved a work order to EOR McKim & Creed to identify
sources and quantity of Inflow and Infiltration (I/I) problematic sewer basins to remediate in the
amount of $146,200.
August 14, 2015, City Manager approved supplemental 1 work order for the removal of
temporary flow meters and the installation of open channel meters and a level sensing device
at various locations increasing the work order by $14,550.
October 1, 2015, City Council approved supplemental 2 work order to relocate and add extra
flow sensors, followed by site investigations to exactly locate points of I/I and generate
maintenance work orders for the City to implement immediately. To summarize, the goal of
this phase of the project is to “Find and Fix” significant sources of I/I in the Marshall Street
Water Reclamation Facility (WRF) and East WRF basins, in the amount of $179,825.
Supplemental 3 provides for I and I flow reduction verification via flow metering and the
determination of resulting savings and return on investment for the East and Marshall Street
WRF basins. In addition, flow monitoring will commence on the NorthEast WRF basin in the
amount of $126,700 for a new work order value of $467,275 .
APPROPRIATION CODE AND AMOUNT:
0315-96665-561300-535-000-0000 $126,700
Funds are available in capital improvement project 315-96665, Sanitary Sewer R&R.
Page 1 City of Clearwater Printed on 6/10/2016
WO Initiation Form.docx 1of 11 8/1/2014
1365 Hamlet Ave Clearwater, FL 33756, (727) 442-7196
SUPPLEMENTAL WORK ORDER
for the CITY OF CLEARWATER
Date:April 13, 2016
Project Number:___________
City Project Number:15-0004-UT
Plan Set Number:___________
1.PROJECT TITLE:
Inflow & Infiltration Flow Reduction: PostAbatement Flow Reduction –Phase IIA
2.SCOPE OF SERVICES:
A phased approach to the issues of inflow and infiltration(I/I)tothe City’s wastewater collectionsystem
has been the primary focus ofWork Order 15-0004-UT. ThatWork Order includedthe completion of two
primary Phases; Phase 1–‘I/I Analysis’and Phase 2– ‘I/I Source Identification and Abatement’in the
Marshall Street WRF and East WRF sewer service areas. Phase1 has been completed and it is the
intention of this Work Order to expand the scope of the Phase 2activities to include post I/I abatement
flow reduction documentationin the East WRF service areaand Marshall Street WRF service area, as
well as performing I/I analysis in the Northeast WRF service area .
I.POST ABATEMENT FLOW MONITORING SUMMARY:
The scope of the post abatement Phase2activities includes the installation and maintenance of 6 flow
meters and 1 rainfall gaugein the East WRF Service Area,8 flow meters and 2 rainfall gauges in the
Marshall Street WRF Service Area.Flow monitoring/rainfall gaugingwill be conducted for 60 consecutive
days.
The flow information gained during thisperiod will be utilized to document the volume of I/I thatbeen
removed from the East and Marshall Street Service Area wastewater collection systems due to
performed mitigation activities thus far (i.e.rain pan installation), and will additionally identify those
areas within the Northeast WRF Service Area, that have the high levels of I/I. See Attachment “C”.
For consistency, the 14(6 East & 8 Marshall Street)flow meters in the East and Marshall Street WRF
Service Areas will be installed at the same locations that were utilized during the initial flow monitoring
period conducted during the summer months of 2015. The new flow data gained during this post I/I
abatementwill be compared to the flow data captured during the 2015 monitoring period.
The flow data analysis conducted during the 2015 monitoring period, in the East and Marshall Street
Service Areas, included establishment of I/I volumes during various rainfall events that had differing
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magnitudes and durations. By plotting the recorded flow volumes associated with various recorded
rainfall intensities/magnitudes; it allowed for development of a scattergraph for each flow monitoring
site. These scattergraphs will again be utilized to show the level of I/I volume which entered the
collectionsystem prior to I/I abatement in the East and Marshall Street Service Areas and with the new
flow data, predictthe level of I/I which will besuccessfully removed from the waste stream as part of
the completed I/I remediation.
Flow Monitoring for the Northeast WRF Service Area.
As part of the overall wastewater system I/I analysis;areas not monitoredrecentlyfor I/I flow, will be
incorporated into the analysis. 13 flow meters and 3 rain gauges will be installed in the Northeast WRF
Service Area at thelocations previously utilized during a2007flow monitoring effort and new flow
monitoring data will be compared to the2007flow metering effort. See Attachment “C”.
With thismonitoring and rainfall gauging in the Northeast WRF Service Area;the magnitude of I/I in
each flow meter basin will be established and the basins with the highest levels will be recommended
for further evaluation. Thisevaluation, willbe completed under a supplementalWork Order, and will
include smoke/dye testing and potentiallymanhole inspections and night flow isolations. The
information gained during those activities will be utilized to eliminate sources of I/I.
The following describes,in detail, the activities which will be completed as part thisflow
monitoring/rainfall gauging foreach WRF service area.
EAST WRF SERVICE AREA
Task 1:Project Management will be conducted during the monitoring period. Management will include
maintaining project schedules, field coordination and employee organization and attendance at monthly
project update meetings.
Task 2:Flow monitoring activities will include the installation and 60 day maintenance of 6 flow meters.
The meters will be installed at the monitoring locations utilized during the 2015 flow monitoring project.
The flow meters will be installed at the outfall piping of the following basins;E1B, E1C, E2A, E2A2, E3A
and E3A2. The I/I reductionflow analysis activities will include a complete evaluationof the impact of
groundwater infiltration and RainfallDerived Infiltration and Inflow (RDII)into the collection system
prior to and after I/I abatement.
This will entail development of a summary that identifies the following post I/I abatement flow
characteristicsand are defined further:
Pre and Post Abatement Base Flow -Dry Day Flow -Wet Weather Flow -Rainfall Dependent
Storm Water Inflow -Rainfall Dependent Groundwater Infiltration –Apparent Groundwater
Infiltration
Base Flow:Water consumption records are generally used to establish the Service Area Base
Flow Rates. This is generally an acceptable method, but leaves much to the discretion of the
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client to determine how much of the consumed water is actually returning to the system. Values
ranging from 80 to 90 percent are generally used.
Dry Day Flow:Dry Day Flow is established by averaging recorded daily flow rates during dry
weather periods.
Wet Weather Flow:Wet Weather Flow is determined by establishing an inflow relationship for
various measured rainfall events and metered wastewater flow rates recorded during the
events. This typically takes several major rainfall events to allow for development of an inflow
model which can then be used to evaluate the impact of different storm return frequencies (5-
year, 10-year) on the collection system being evaluated.
Rainfall Dependent Inflow:Rainfall DependentInflow is established by subtracting Dry Day Flow
from Wet Weather Flow and is considered the extraneous volume of clean storm water which is
entering the wastewater collection system through direct connections/sources.
Rainfall Dependent Infiltration:Rainfall DependentInfiltration is established by determining the
volume of storm water entering the collection system, after a significantrainfall event, through
the ground surrounding the collection piping. This additional volume is determined by
calculating the maximum time required (Tc) for any storm water to enter the collection system
via typical direct sources: storm drain cross connections, manhole frames and covers, roof
leader, etc. and allowing for additional time to reach the metering equipment. The flow and
rainfall accumulation data is then evaluated to determine when the impact of the inflow ended
and the storm water infiltrating the collection piping began. The additional volume is then
subtracted from the Average Dry Day Flow rates for similar times during the day.
Apparent Groundwater Infiltration:Apparent Groundwater infiltration is established by
subtractingBase Flow Rates from the Dry Day Flow Rates. This, of course, is dependent on
groundwater elevations during flow monitoring periods and the method used to establish Base
Flow.
From the data and information collected during the flow monitoring activities, anI/I
Identification Technical Memorandum, TM,will be generated summarizing daily and weekly
flow, quantifying groundwater infiltration and RDII, and rankings of each of the 6basinsby
severity of I/Iduring the pre and post abatement periods. An analysis of theoretical and actual
pipe capacity and usage will be included. Digital (ArcView) Sewer System Maps showing basin
boundaries, flow monitoring locations, piping and manhole locations, drainage areas, and
“Planimetric”features will also be presented in the I/I Identification TM. The I/I Identification
TMshall also identifythe level of I/I reduction, and the return on investment of removing the I/I
; cost of identification/removal versus the cost to transport and treat the extraneous clean
water.The TM will begenerated and submitted to the City identifying the results of the
metering effortwithin 120 days of meter startup.
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Task 3:During the flow-metering period, rainfall gauging will also be performed. The Project Team shall
install and maintain adigital tipping bucket rainfall recorder at the East WRFto establish thestorm
duration and the magnitude of all recorded rainfall events. This data will be used to determine storm
water inflow and rainfall dependent inflow and infiltration (RDII),rates. The rainfall gaugewill also
utilize the same cellular telemetry based communication system as the flow meters so that the data is
accessible to the City.
MARSHALL STREET WRF SERVICE AREA
Task 1:Project Management will be conducted during the additional monitoring period in the same
fashion as currently being performed. Management will include maintaining project schedules, field
coordination and employee organization and attendance at monthly project update meetings.
Task 2:Flow monitoring activities will include theinstallation and 60 day maintenance of 8 flow meters
The meters will be installed at the monitoring locations utilized during the 2015 flow monitoring project.
The flow meters will be installed at the outfall piping of the following basins. M2B (LS 14), M2D (LS 11
East), M2E (LS 11 West), M2F (LS 10), M2G (LS 9), M2H (LS 45), M6A (LS2), M6B (LS 26) and M6C (LS 1).
TheI/I reductionflow analysis activities will include a complete evaluationof the impact of groundwater
infiltration and RainfallDerived Infiltration and Inflow (RDII)into the collection systemprior to and after
I/I abatement.
This will entail development of a summary that identifies the post I/I abatement flow in a similar
fashion/with the same methodology to that described for the East WRF service area.
Task 3:During the flow-metering period, rainfall gauging will also be performed. The Project Team shall
install and maintain 2digital tipping bucket rainfall recorders located at LS 45 and at the Marshall Street
WRFto establish the storm duration and the magnitude of all recorded rainfall events. This data will be
used to determine storm water inflow and rainfall dependent inflow and infiltration (RDII),rates. The
rainfall gauges will also utilize the same cellular telemetry based communication system as the flow
meters so that the data is accessible to the City.
NORTHEAST WRF SERVICE AREA
Task 1:Project Management will beconducted during the flowmonitoring period. Management will
include maintaining project schedules, field coordination and employee organization and attendance at
monthly project update meetings.
Task 2:Flow monitoring activities will include the installation and 60 day maintenance of 13 flow
meters. The meters will be installed at the monitoring locations utilized during the 2007 flow monitoring
project. The flow meters will be installed at the outfall piping of the following basins; 2, 3, 4, 5, 6, 7, 8, 9,
10, 11, 12, 14 and 18. The flow analysis activities will include a complete evaluationof the impact of
groundwater infiltration and RDII into the individual basin collection systems. This will entail
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development of a synopsis in a similar fashion/with the same methodology to that described for the
East WRF service area except that there will be no post I/I abatement analysis.
Task 3:During the flow-metering period, rainfall gauging will also be performed. The Project Team shall
install and maintain 3digital tipping bucket rainfall recorderslocated within the limits of the Northeast
WRF Service Area limits. The proposed rain gauge locations will be presented to the City for approval
prior to placement. The rainfall gauges will be usedto establish the storm duration and the magnitude
of all recorded rainfall events. This data will be used to determine storm water inflow and rainfall
dependent inflow and infiltration (RDII),rates. The rainfall gauges will also utilize the same cellular
telemetry based communication system asthe flow meters so that the data is accessible to the City
3.PROJECT GOALS:
The first goal of the this project is to document the total volume of I/I which has been successfully
removed as part of the I/I abatement initiatives in the East and Marshall Street WRF service areas and to
identify the return on investment of conducting the identification/removal of the I/I. The second goal of
this projectis to identify locations/defects within the Northeast WRFwastewater collection systems
where I/I iscost effective to remediate and to develop the necessary inspection protocols and reporting
mechanisms to allow for proper abatement of the condition(s) and to accurately track the
improvements. The next goal is to ensure that the system put in place willenhance the City’s ability to
“physically rectify/repair and measure the improvement shortly after identification”. In general the
goalsof this project is for McKim & Creed to develop a program for the City that helps in the
identification of excessive I/I, provides a means for effective/efficient I/I remediation and allows for the
ability to quantify the volumetric I/I reduction after the improvements have been completed.
4.BUDGET:
SeeAttachment “B”.The price includes all labor and expenses anticipated to be incurred by McKim &
Creed for the completion of this Work Order in accordance with Professional Services Method “B” –
Lump Sum –Percentage of Completion by Task for a fee not to exceedOne hundred twenty six
thousand seven hundred dollars($126,700.00).
5.SCHEDULE:
As this project will includephases/activities not yet scoped, the schedule presented below is based on
the completion of Phase 1and previously scoped Phase 2activities, as well as the activities to be
completed as part of this Work Order. Phase1 was originally scheduledto be completedwithin210days
from issuance of notice-to-proceed and Phase 2 was to be completed 300 days frominitial issuance of
notice-to-proceed received for Phase 1.As theflow monitoring period was extended as part of an
expanded Phase 1 scope; which included additional monitoring locations, the original schedule was
extended for an additional 60 daysand the expansion of the scope of services of the Phase 2 ‘I/I Source
Identification’ from 15,000 linear feet of smoke testing to 245,000 linear feet of smoke testing extended
the original scope by 120 days. The proposed ‘Post I/I AbatementFlow Reduction Documentation’and
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the ‘Northeast WRF I/I Analysis’will also extend thePhase 2 initiative by another 180 days. The project
milestones have been modifiedto be completedas follows:
I/I IdentificationTM December 23, 2015
City Review of I/I TM January 23, 2016
Final I/I TM Submittal February 4, 2016
Smoke Testing February18, 2015
Dye Testing April13, 2016
Manhole Inspection April28, 2016
Night Flow Isolation April 28, 2016
Source Identification/Abatement TM May16, 2016
City Review of Pilot AreaTM June 16, 2016
Final Source Identification/Abatement TMSubmittal June 24, 2016
Post I/I Abatement Flow Monitoring Start Date June 13, 2016
Northeast WRF I/I Analysis Flow Monitoring Start Date June 13, 2016
Post I/I Abatement Flow Reduction Documentation TM October 13, 2016
NortheastWRF I/I Analysis TM October 13, 2016
City Review of Flow Reduction DocumentationTM November13, 2016
City Review of Northeast I/I Analysis TM November 13, 2016
Final Post I/I Abatement Flow Reduction Documentation TM November 20, 2016
Final Northeast WRF I/I Analysis TM November 20, 2016
Evaluation (Other Basins) TBD
R&R Planning and Design TBD
6.STAFF ASSIGNMENT (Consultant):
McKim & Creed –Aubrey Haudricourt, Greg Anderson, PE, Naba Subedi, EI, Sunil Khanal, Mark
Pohutsky, Delvin Carter, Patrick Goode, Nick Andersonand Le’Roy Wilson
7.CORRESPONDENCE/REPORTING PROCEDURES:
Engineer’s/Architect’sproject correspondence shall be directed to:
AubreyHaudricourt
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All City project correspondence shall be directed to:
Jeff Walkerwith copies to others as may be appropriate.
8.INVOICING/FUNDING PROCEDURES:
Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering
Department, Attn.:Veronica Josef, Senior Staff Assistant,PO Box 4748, Clearwater, Florida
33758-4748.
City Invoicing Code: 0315-96665-561300-535-000-0000
9.INVOICING PROCEDURES:
At a minimum, in addition to the invoice amount(s) the following information shall be provided
on all invoices submitted on the Work Order:
A.Purchase Order Number and Contract Amount.
B.The time period (begin and end date) covered by the invoice.
C.A short narrative summary of activities completed in the time period.
D.Contract billing method –Lump Sum or Cost Times Multiplier.
E.If Lump Sum, the percent completion, amount due, previous amountearned and total
earned to date for all tasks (direct costs, if any, shall be included in lump sum amount).
F.If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, total earned to date for eachtask and other direct costs (receipts
will be required for any single item with a cost of $50 or greater or cumulative monthly
expenses greater than $100).
G.If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice
amounts by funding code.
10.SPECIAL CONSIDERATIONS:
The consultant named above is required to comply with Section 119.0701, Florida Statutes
(2013) where applicable.
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PREPARED BY:APPROVED BY:
__________________________________________________________
Street Lee, PE Michael D. Quillen, PE
Senior Vice President City Engineer
McKim & Creed, Inc.City of Clearwater
______________________________________
Date Date
Attachment “A”
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WORK ORDER INITIATION FORM
CITY OF CLEARWATER DELIVERABLES STANDARDS
FORMAT:
The Technical Memorandums identified in the scope of services shall be compiledusing MSWord 97-
2003 and all mapping preparations shall be completed usingCity of Clearwater CAD standards and will
be submitted in ArcView 10.1 format.
The design plans shall be compiled utilizing one of the following standards:City of Clearwater CAD
standards or Consultant’s CAD standards (please provide all supporting documents when utilizing
Consultant’s Standards).
DATUM:
Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical)
and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States
Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater
Engineering/Geographic Technology Division.
DELIVERABLES:
Technical Memorandums: A minimum of two (2) signed and sealedhard copy Technical Memorandums
will be provided for each submittal identified by the scope of services as well as an electronic copy.
Design Documents: A minimum of two (2) signed and sealed Plans and Contract Documents
(specifications book) labeled “ISSUED FOR BID” shall be provided at the onsetof the bid phase, as well as
electronic copies. Electronic plan copies in PDF and CAD and electroniccontract documents in PDF and
MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise.The consultant shall also deliver all digital files in CAD drawing format and PDF
format together with all project data in AutoCAD Civil 3D file format. All references, such as other
drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and
electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed
plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All
revisions made during the bid phase shall be included in the plan sets and noted in the revision block or
as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions
made during the bid phase shall be incorporated into the Contract Documents.Electronic copies of
“CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided
prior to the City Council award date.
NOTES:
If approved deviation from usingClearwater CAD standards, the consultant shall include all
necessary information to aid in manipulating and printing/plotting the drawings. Please address
any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at
(727) 562-4762 or email address:tom.mahony@myclearwater.com.
Attachment “B”
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Inflow & Infiltration Flow Reduction
McKim & Creed, Inc.
WORK ORDER INITIATION FORM
PROJECT BUDGET
Totals for Post I/I Abatement Flow Reduction Documentation’ and ‘Northeast WRF I/I Analysis’
Phase/Task Description Sub-
Consultant
Services
Labor Total
Phase 2/3 Modified I/I Analysis
Task 1.0 Project Management/Meetings $10,000 $10,000
Task 1.1 Flow Monitoring $81,000 $81,000
Task 1.2 Rainfall Gauging $4,500 $4,500
Task 1.4 Data Analysis TM Preparation I/I $31,200 $31,200
Grand Total $126,700
Attachment “C”
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REVIEW PERIOD SUBMITTAL REQUIREMENTS
This list is intended as a guideline of the items to be completed at various levels of project completion.
The specific list for each project shall be finalized in the work order.
East WRF & Marshall Street WRF Post I/IAbatement Reduction
DocumentationTechnical Memorandum Submittal
Requirements for the PostI/I Abatement Reduction DocumentationTechnical Memorandum
submittal shall include the following:
a.Cover Sheet,
b.Table of Contents,
c.Description of Services Completed,
d.Results of Services Completed,
e.I/I reductionfor Flow Monitoring Basins,
f.Recommended Source Identification/Abatementto be Completed in Other Marshall Street and
East WRF Flow Meter Basins
Northeast WRF I/I Analysis Technical Memorandum Submittal
Requirements for the Northeast WRF I/I AnalysisTechnical Memorandum submittal shall include
the following:
g.Cover Sheet,
h.Table of Contents,
i.Description of Services Completed,
j.Results of Services Completed,
k.I/I calculations for Flow Monitoring Basins,
l.Recommended Source Identification/Abatement to be Completed in which Northeast WRF
Flow Meter Basins
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2490
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Award a Purchase Order (Contract) to Evoqua Water Technologies LCC of Waukesha, WI,
for the East Water Reclamation Facilities Clarifiers 1 and 2 replacement of mechanical
equipment in the amount of $225,874, which is the lowest responsible bid received in
accordance with the plans and specifications, and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
This equipment purchase allows for the rehabilitation of the East WRF existing clarifiers 1 and
2. These are the last two of fourteen secondary clarifiers scheduled for rehabilitation at the
City’s three Water Reclamation Facilities. Similar to the other successful clarifier rehabilitation
projects, the old equipment will be sequentially taken out of service and replaced with the new
mechanical equipment.
Project benefits are improved process efficiencies, ongoing rehabilitation and restoration
strategy of treatment infrastructure, increased environmental protection and regulatory
compliance.
The design phase is scheduled to be completed in July of 2016 and the construction phase is
scheduled for completion in February of 2017.
Engineer of Record, King Engineering Inc. has reviewed the four bids received and
recommended award to Evoqua Water Technologies LCC.
King Engineering under separate contract will be providing Construction Engineering
Inspection services during the construction phase.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating and
maintaining the East Water Reclamation Facility.
APPROPRIATION CODE AND AMOUNT:
0315-96654-563800-535-000-0000 $225,874
Funds are available in capital improvement project 315-96654, Facilities Upgrade and
Improvements, to fund this contract.
Page 1 City of Clearwater Printed on 6/10/2016
CITY OF CLEARWATER
ITB # 31-16, East Water Reclamation Facility (WRF) Clarifier Equipment
DUE DATE: May 25, 2016; 10:00 AM
BID TABULATION
Qty DESCRIPTION Envirodyne Systems, Inc.Evoqua Water Technologies
LLC Ovivo USA, LLC WesTechEngineering, Inc.
1 ea
East Clarifier, per specifications inclusive of all labor, materials,
tools, equipment, and supervision required to perform the work
as shown on the Drawings and described in the specifications
herein including, but not limited to, the design, manufacture of
and furnishing of all equipment, materials, spare parts, special
tools, new clarifier components including center columns (heights
not identical), drives, bridges and walkways, rotating
mechanisms, scum beaches with supports, O&M manuals,
factory testing, field services, training, warranty and other
materials and items and services normally provided by the
manufacturer of the equipment, including mobilization and
indemnification
134,531.00$ 130,876.00$ 137,169.00$ 137,780.00$
1 ea
West Clarifier, per specifications inclusive of all labor, materials,
tools, equipment, and supervision required to perform the work
as shown on the Drawings and described in the specifications
herein including, but not limited to, the design, manufacture of
and furnishing of all equipment, materials, spare parts, special
tools, new clarifier components including center columns (heights
not identical), drives, bridges and walkways, rotating
mechanisms, scum beaches with supports, O&M manuals,
factory testing, field services, training, warranty and other
materials and items and services normally provided by the
manufacturer of the equipment, including mobilization and
indemnification
134,531.00$ 130,876.00$ 137,169.00$ 137,780.00$
Total Base Bid:269,062.00$ 261,752.00$ 274,338.00$ 275,560.00$
1 ea
Contingency
(will not be considered a part of base bid)10,000.00$ -$ -$ TBD
1 ea
Additional Site Visit (reference 11225-3)
(will not be considered a part of base bid)3,000.00$ $1,200.00 2,000.00$ 1,400.00$
Total All Bid Items:282,062.00$ 262,952.00$ 276,338.00$ 276,960.00$
NOTE:
Evoqua offers a reduced price of $225,874.00 for both clarifiers if purchased at the same time.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2511
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Approve the Pinellas County Emergency Medical Services Continuing Medical Education
Agreement with the City of Clearwater effective October 1, 2015 through September 30, 2017
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Pinellas County Emergency Medical Services (PCEMS) and the Fire & Rescue Department
have implemented a transition of the EMS training platform. This EMS training platform is
called Continuing Medical Education (CME). St. Petersburg College historically provided this
service under contract with PCEMS and in collaboration with the Pinellas County Office of the
Medical Director.
To improve responsiveness and to increase efficiency, the various stakeholders of PCEMS
proposed to have the EMS agencies provide CME. A major shift in the CME program is to
have instructors from the Fire Departments and Sunstar. This is part of global collaborative
approach by all Pinellas County EMS agencies to increase the quality of the CME training.
The end result is a higher level of care provided to the community.
This change in delivery of CME has numerous positive influences on the EMS system as
whole. Some examples include allowing members of the EMS system teach others in the
system which allows for a cohesive feedback mechanism. At the same time, there is flexibility
built into the delivery mechanism to allow adjustments based on call volume to ensure
comprehensive operational needs.
Each individual agency receives reimbursement from PCEMS for all associated costs. The
agreement provides salary and benefit reimbursement to Clearwater Fire & Rescue for
instructors’ class and preparation time. The proposed CME Contract duration is two years
with two options to extend it for one year periods.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
EMERGENCY MEDICAL SERVICES
CONTINUING MEDICAL EDUCATION AGREEMENT
CITY OF CLEARWATER
OCTOBER 1, 2015
PINELLAS COUNTY
EMERGENCY MEDICAL SERVICES AUTHORITY
12490 Ulmerton Road
Largo, FL 33774
Emergency Medical Services
Continuing Medical Education Agreement
Page 2
EMERGENCY MEDICAL SERVICES
CONTINUING MEDICAL EDUCATION AGREEMENT
AGREEMENT made this _____ day of ________________, 2016, between the Cities of
Clearwater, Dunedin, Gulfport, Largo, Madeira Beach, Oldsmar, Pinellas Park, Safety
Harbor, Seminole, St. Pete Beach, St. Petersburg, South Pasadena, Tarpon Springs and
Treasure Island, Florida municipal corporations; the East Lake Tarpon Special Fire
Control District, Lealman Special Fire Control District, Palm Harbor Special Fire Control
District and Pinellas Suncoast Fire & Rescue District, Florida political subdivisions
("Contractors") and the PINELLAS COUNTY EMERGENCY MEDICAL SERVICES
AUTHORITY, a special district ("Authority") known as (“Parties”).
RECITALS
1. The Authority is a special district created for the purpose of providing Emergency
Medical Services (“EMS”) throughout Pinellas County (“County”), pursuant to
Chapter 80-585, Laws of Florida and Chapter 54, Article III, Pinellas County Code,
as amended ("The Acts").
2. Pursuant to The Acts, the Authority has contracted with various municipalities,
independent special fire districts, and corporations to provide first responder
services, ambulance services and Medical Director services.
3. Pursuant to Chapter 401, Florida Statutes, Chapter 64J-1, Florida
Administrative Code and Pinellas County EMS Rules and Regulations,
Paramedics and Emergency Medical Technicians ("EMTs") must meet
certain Continuing Medical Education ("CME") requirements in order to be
certified to provide emergency medical services in Pinellas County.
4. The Authority is responsible for providing and making available to Contractors a
CME training program at multiple, regionally located training sites.
5. The Authority has determined that it is in the best interest of the Pinellas County
EMS System that the CME training program be conducted under the joint
Emergency Medical Services
Continuing Medical Education Agreement
Page 3
auspices of the Authority and the Contractors for first responder services and
ambulance services.
6. The Authority and Contractors desire to partner and cooperate to implement and
maintain a CME training program.
7. The intent is to utilize classroom training for scenario and competency based skills
assessment coupled with online training to meet CME requirements.
8. Classroom based training will include making a sufficient number of classes
available at regional training sites on days, times and shifts necessary to
maximize the availability of first responder units and ambulances.
NOW THEREFORE, in consideration of the premises and mutual promises set forth
herein, the Parties hereby agree as follows:
ARTICLE I
THE AGREEMENT
SECTION 101. RECITALS AND PURPOSE
The foregoing recitals are hereby incorporated and made part of this Agreement. The
purpose of this Agreement is to define the obligations and responsibilities of the Parties
hereto to enable the cooperative provision of a comprehensive CME training program.
SECTION 102. COOPERATION
The Parties shall cooperate and use all reasonable efforts, pursuant to the terms of this
Agreement, to facilitate the terms of this Agreement.
SECTION 103. CONTRACT DOCUMENTS
The following Appendix is attached to and made part of this Agreement:
Appendix A. List of Contractors
Appendix B. Reimbursement Form
Emergency Medical Services
Continuing Medical Education Agreement
Page 4
ARTICLE II
DEFINITIONS
SECTION 201. WORDS AND TERMS
Terms used but not defined in this Agreement shall have the same meaning as those
terms in the Emergency Medical Services ALS First Responder Agreement between the
Authority and Contractors.
Unless the context otherwise requires, capitalized terms used herein shall have the
following meanings ascribed to them:
"Continuing Medical Education Training Program" or "CME Training Program"
means the medical education training program, through distance learning or classroom
based courses, provided in accordance with the EMS Rules & Regulations.
“CME Instructor” means a County Certified Paramedic or County Certified
registered nurse, employed and approved by a Provider Agency, who meets the
qualifications set forth in the EMS Rules and Regulations and is approved by the
Medical Director. CME Instructors may be utilized to teach regular CME classes,
specialized Courses, EMS System orientation or serve as a subject matter expert,
curriculum developer or to complete a specific task assignment.
"Course" means any individual CME offering available online or through a sufficient
number of classroom based training classes. Regular CME Courses, whether online or
classroom based, will be two (2) hours in duration.
"EMS Director" means the Authority’s Director of the EMS System or his/her designee.
“Learning Management System” means the integrated fire and EMS software system
utilized by Provider Agencies for online training, classroom based training attendance
tracking, in-service education; dissemination of administrative and medical control
directives, tracking receipt of protocols and directives, skill assessment and tes ting
results. Authority’s staff and Medical Director shall have administrative rights to upload
Emergency Medical Services
Continuing Medical Education Agreement
Page 5
and post CME curriculum, in-service training modules, administrative and medical
control directives, run attendance and grade reports for all students, and reports for CME
Instructor activity. All Contractors will utilize the common software platform, Target
Solutions, or a successor software product as determined by the Authority upon
agreement with the CME steering committee as defined in the EMS Rules and
Regulations.
ARTICLE III
OBLIGATIONS, COMPENSATION AND OTHER FINANCIAL PROVISIONS
SECTION 301. PROVISION OF CME. Contractors will use their best efforts to
provide a sufficient number of CME Instructors to conduct courses. The Authority will
use its best efforts to provide a sufficient number of classes available at regional
training sites on days, times and shifts necessary to maximize the availability of First
Responder units and ambulances up to one hundred eighty (180) classes per regular
CME Course or ninety (90) classes for paramedic only CME Courses . Contractors
understand the Authority is responsible for the provision of CME instruction and if the
pool of CME Instructors made available by the Contractors is deemed inadequate or
insufficient by the Authority, the Authority may elect to provide the CME program
directly or through another means.
SECTION 302. REIMBURSEMENT FOR CME INSTRUCTORS. The Authority shall
reimburse each Contractor for the actual cost of salary and benefits up to $60.00 per
hour for overtime or backfill costs for the Contractor’s CME Instructor hours that are
actually performed and preapproved in writing, through the published master EMS
training calendar, by the Authority. Contractor may establish a rate of pay for CME
Instructor which shall be subject to the $60.00 per hour cap. The Authority shall not
reimburse Contractor for the personnel costs for students to attend Courses or CME
Instructor hours that are not preapproved in writing. Contractor shall submit invoices to
Authority utilizing Exhibit B within twenty (20) days following the last day of each
month. Contractor shall be reimbursed monthly in arrears.
Emergency Medical Services
Continuing Medical Education Agreement
Page 6
SECTION 303. FISCAL NON-FUNDING. In the event sufficient budgeted funds are not
available for a new Fiscal Year, the Authority shall timely notify Contractor of such
occurrence prior to the end of the current Fiscal Year and this Agreement shall
terminate on the last day of the current Fiscal Year.
SECTION 304. NOT TO EXCEED CAP.
The cumulative, not-to-exceed budgeted amount for all CME Instructor
reimbursement for all Contractors for the Fiscal Year 2015 -2016 under this
Agreement, and the analogous provisions of the corresponding Ambulance Services
Agreement, as amended, is Five Hundred Thousand Dollars ($500,000.00).
The Authority shall reimburse annually, in the first payment in each Fiscal Year, the
Contractor’s cost for the use of the Learning Management System for its students. Such
reimbursement shall be fifty percent (50%) of the costs of use of the Learning
Management System up to $50 per student per Fiscal Year (does not include payment
for student training time).
For each year during the term of this Agreement, the total compensation amounts
shall be established through the Authority’s budget process, but in no event, shall
the cumulative compensation to all Contractors for all payments under this
Agreement, and payment for the analogous training provisions of the Ambulance
Services Agreement, as amended, for any Fiscal Year exceed Six Hundred and Fifty
Thousand Dollars ($650,000).
It is recognized by the Parties that no payment may be compelled or made without a
budget amendment approved by the Authority for any compensation that exceeds t he
total compensation authorized through the Authority approved budget for CME training.
It is further agreed and understood among the Parties that the Authority may not compel
the Contractors to incur expenses beyond the Authority’s approved budget amount until
such time as a budget amendment raising such budget is approved.
Emergency Medical Services
Continuing Medical Education Agreement
Page 7
ARTICLE IV
INSURANCE AND INDEMNIFICATION
SECTION 401. INSURANCE REQUIREMENTS. Contractors and Authority adopt
and incorporate herein the Minimum Insurance Requirements and Additional Insurance
Requirements of the Emergency Medical Services ALS First Responder Agreement.
SECTION 402. LIABILITY. Contractors and Authority agree to be fully responsible
for their own acts of negligence or their respective agents’ acts of negligence when acting
within the scope of their employment, and agree to be liable for any damages resulting
from said negligence. Nothing herein is intended to s erve as a waiver of sovereign
immunity or the limits of liability contained in Section 768.28, Florida Statutes, by the
Contractor, County or Authority. Nothing herein shall be construed as consent by
Contractor or Authority to be sued by third parties in any manner rising out of this
Agreement. Contractor is not liable for the causes of action arising out of the negligence
of the Authority, its employees or agents, or arising out of the negligence of any persons
or entities contracted by, appointed by, or approved by the Authority to provide services
related to this Agreement (including but not limited to other Contractors, the Ambulance
Contractor, Medical Control Board and Medical Director.) This Section 402 shall survive
expiration or earlier termination of this Agreement.
ARTICLE V
TERM AND TERMINATION
SECTION 501. TERM OF AGREEMENT. This Agreement shall be for a term of two (2)
years beginning on October 1, 2015, and shall expire on September 30, 2017. This
Agreement may be renewed for two (2) additional one (1) year terms at the end of the
initial term through written agreement of the Parties.
SECTION 502. TERMINATION WITHOUT CAUSE. This Agreement may be
terminated without cause by any Party at any time, upon giving ninety (90) days written
notice to all Parties in accordance with Section 604.
Emergency Medical Services
Continuing Medical Education Agreement
Page 8
SECTION 503. EFFECTIVE DATE. The effective date of this Agreement shall be
retroactive to October 1, 2015 for reimbursement purposes.
ARTICLE VI
MISCELLANEOUS
SECTION 601. CONTRACTOR IS INDEPENDENT CONTRACTOR. The Parties
agree that throughout the term of this Agreement, and during the performance of any
obligations hereunder, Contractor is an independent contractor in all respects and sha ll
not be the agent, servant, officer or employee of the Authority or the County.
SECTION 602. APPLICABLE LAWS. Florida Law shall govern the validity,
interpretation, construction and performance of this Agreement.
SECTION 603. COUNTERPARTS. This Agreement may be executed in more than
one counterpart, each of which shall be deemed an original.
SECTION 604. NOTICES. All notices, consents, and agreements required or
permitted by this Agreement shall be in writing, and, as applicable, shall be trans mitted
by registered or certified mail, return receipt requested, with notice deemed to be given
upon receipt, and shall be addressed as follows:
If to Authority: Executive Director, Pinellas County EMS Authority
Pinellas Country EMS & Fire Administration
12490 Ulmerton Road – Suite 134
Largo, Florida 33774
If to Contractor: See Appendix A.
Emergency Medical Services
Continuing Medical Education Agreement
Page 9
IN WITNESS WHEREOF the parties hereto, by and through their undersigned
authorized officers have caused this Agreement to be executed on this________ day
of _______________, 2016.
ATTEST: PINELLAS COUNTY EMERGENCY
KENNETH BURKE, CLERK MEDICAL SERVICES AUTHORITY
By and through its Board of County
Commissioners
by:____________________________ by:___________________________
Deputy Clerk Chairman
Countersigned: CITY OF CLEARWATER, FLORIDA
by:____________________________ by:___________________________
Mayor City Manager
Approved as to form: Attest:
by:____________________________ by:___________________________
Assistant City Attorney City Clerk
Emergency Medical Services
Continuing Medical Education Agreement
Page 10
Appendix A
List of Contractors
City Manager
CITY OF CLEARWATER
112 S. Osceola Avenue
Clearwater, FL 33756
City Manager
CITY OF PINELLAS PARK
P 0 Box 1100
Pinellas Park, FL 33780-1100
City Manager
CITY OF DUNEDIN
P 0 Box 1348
Dunedin, FL 34697
Chairman, Board of Fire Commissioners
PINELLAS SUNCOAST FIRE & RESCUE
DISTRICT
304 First Street
Indian Rocks Beach, FL 33785
Chairman, Board of Commissioners
EAST LAKE TARPON SPECIAL FIRE CONTROL
DISTRICT
3375 Tarpon Lake Boulevard
Palm Harbor, FL 34685
City Manager
CITY OF SAFETY HARBOR
750 Main Street
Safety Harbor, FL 34695-3597
City Manager
CITY OF GULFPORT
2401 53rd Street South
Gulfport, FL 33707
City Manager
CITY OF ST. PETE BEACH
155 Corey Avenue
St. Pete Beach, FL 33706-1701
City Manager
CITY OF LARGO
P 0 Box 296
Largo, FL 33779-0296
Mayor
CITY OF ST. PETERSBURG
175 Fifth Street North
St. Petersburg, FL 33701
Chairman, Board of Commissioners
LEALMAN SPECIAL FIRE CONTROL DISTRICT
4360 55th Avenue North
St. Petersburg, FL 33714
City Manager
CITY OF SEMINOLE
9199 113th Street North
Seminole, FL 33772-2806
City Manager
CITY OF MADEIRA BEACH
300 Municipal Drive
Madeira Beach, FL 33708
City Clerk
CITY OF SOUTH PASADENA
7047 Sunset Drive South
South Pasadena, FL 33707-2895
City Manager
CITY OF OLDSMAR
100 State Street West
Oldsmar, FL 34677-3655
City Manager
CITY OF TARPON SPRINGS
324 Pine Street East
Tarpon Springs, FL 34689
Chairman, Board of Commissioners
PALM HARBOR SPECIAL FIRE CONTROL DISTRICT
250 W. Lake Road
Palm Harbor, FL 34684
City Manager
CITY OF TREASURE ISLAND
120 1 08th Avenue
Treasure Island, FL 33706-4794
CMEINSTRUCTORREIMBURSEMENTFORM
Agency
CMEInstructorName
CourseName(a)Date
Start
Time
Stop
TimeLocation
PCEMSAuthorized
ClassCode(b)
StraightTime(ST)
Overtime(OT)
Backfill(BF)BackfillName(c)
Hours
Worked
(d)
HourlyRate
w/benefitsTotalCost
1 $-
2 $-
3 $-
4 $-
5 $-
6 $-
7 $-
8 $-
9 $-
10 $-
11 $-
12 $-
13 $-
14 $-
15 $-
TOTALReimbursementAmount:-$
PrintName&Title SubmittedBy-AuthorizedSignature Date
Notes:
(a)OneInstructorperform
(b)CourseName(i.e.January2016CME,EMSSystemOrientation,PHTLS,ACLS,TCCC,etc.)
(c)ForreimbursementtheclassmustbepreauthorizedbyPCEMSthroughtheissuanceofaAuthorizedClassCode.
(d)FirstName,LastNameofpersoncovering-mustbesamerankorbelow.
(e)ActualHoursWorked-Upto60minutesforpreparation/setup,breakdown,paperworkandtravelforeachClass.
04-22-16C.Hare
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2501
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Library
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Approve the Design and Construction agreement with St. Petersburg College for an amount
not to exceed $5,664,639 for a Joint Use Library to be built on the Clearwater Campus of St.
Petersburg College, replacing the existing East Branch Library of the Clearwater Public
Library System, and authorize the appropriate officials to execute same . (consent)
SUMMARY:
The project to create a Joint Use Library on the Clearwater Campus of SPC incorporating the
Clearwater East Branch of the public library system has been under discussion for several
years. Planning is now complete and this agreement will allow the College to begin
construction on this project. The City space will include 16,466 square feet comprised of
9,456 square feet of City-designated Space and the City’s proportionate share (37.8 percent)
of the Shared Space within the Library building which is calculated to be 7,010 square feet.
The City’s costs are not to exceed $5,664,639. The GMP lists the cost per square foot at
$277.08. The City is also responsible for additional costs for dedicated parking spaces,
design fees and public art. Funding is available from Penny III funding. The approximate
duration of the construction time is 18 months, with the City opening expected in early 2018.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93530, Consolidated Eastside/SPC
Library, to fund this contract.
Page 1 City of Clearwater Printed on 6/10/2016
43,789
DESCRIPTION COST $/SF
1 Site package 1,247,774$ 28.50$
2 Building Demo 195,150$ 4.46$
3 Landscape/Hardscape/Irrigation 217,579$ 4.97$
4 New Library Building 8,535,538$ 194.92$
-$
Cost Per SQFT Subtotals 232.84$
SUBTOTAL CONSTRUCTION COSTS 10,196,041$
.
General Conditions 680,507$
Builders Risk Insurance 30,000$ Allowance
Liability Insurance 0.45%48,944$
Overhead / Profit 4.00%438,220$
Construction Management Fee 4.00%438,220$
Contingency 3.00%354,958$
Payment & Performance Bond 80,498$
SUBTOTAL GENERAL COSTS 2,071,347$
12,267,388$ 280.15$
SUBTOTAL PROJECT COST
(141,075)$
Anticipated Sales Tax Savings
Total Project GMP w/ Savings 12,126,313$ 276.93$
Value Engineering Incorporated in
the GMP 1 Reduced the building height by 2'0"
2 Deluge system in lieu of Fire Lite Glass
3 Spray Fireproofing in lieu of intumescent
4 Storefront in lieu of curtainwall
5 Reduction of 6 AHU's to 4
6 Deleted the Mechanical penthouse
7 Elimination of exterior canopies
8 Right sizing the building Square Feet
9 Simplication of the ceilings
10 Deleted the Terrazzo from the second floor and stair treads
11 Reduction in Creative's O&P by .05%
Additional Projected Value
Engineered Savings.(130,000.00)$
Total Project GMP w/ Savings 11,996,313$
CONSTRUCTION COST SUMMARY
CREATIVE CONTRACTORS, INC.
SPC CLEARWATER LIBRARY
May 27,2016
GMP Estimate
PROJECT COST SUMMARY
1 of 1
BUDGET AND PLANNING, 5/27/16
Proposed Budget
Clearwater East Community Library at St. Petersburg College
Building/Site Improvements
CONSTRUCTION UNIT Construction Cost $/GSF City SF College SF
Library GMP (Cretaive Contractors)43,515 11,996,313$ 275.68$ 16,466 27,049
Miscellaneaous costs (test &
balance, surveys, testing, 3.75%449,862$ 10.34$
inspections, security, bid ad-
vertising, building locks, ground-
breaking, etc.)
Total Construction Costs 12,446,175$ 286.02$ 4,709,611.00$ 7,736,564.00$
OTHER PROJECT COSTS
1,087,875$ 25.00$ 411,650.00 676,225.00
Furniture & Equipment (FF&E)1,435,995$ 33.00$ 543,378.00 892,617.00
TOTAL PROJECT COSTS 14,970,045$ 344.02$ 5,664,639.00 9,305,406.00
Design fees (Canerday, Belfsky & Arroyo Architects)
[GM14-1721-003/185211/1]
Date Filed with the Pinellas County Clerk’s Office:___________
INTERGOVERNMENTAL AGREEMENT FOR THE CONSTRUCTION
AND DESIGN OF THE SHARED USE COMMUNITY LIBRARY
LOCATED ON THE ST. PETERSBURG COLLEGE CAMPUS AT 2465
DREW STREET, CLEARWATER, FLORIDA
________________________________________________
Between
CITY OF CLEARWATER, for and on behalf of the Clearwater Public
Library System
and
ST. PETERSBURG COLLEGE BOARD OF TRUSTEES, for and on
behalf of St. Petersburg College –Clearwater Campus
[GM14-1721-003/185211/1]
Intergovernmental Construction and Design Agreement
Table of Contents
ARTICLE 1:DEFINITIONS……………………………………….……… 1
ARTICLE 2:OWNERSHIP AND USE……………………………....… 3
ARTICLE 3: NAME OF LIBRARY………………………….………… 4
ARTICLE 4: LOCATION, DESIGN AND CONSTRUCTION...................4
ARTICLE 5 FUNDING……………………………….………………… 6
ARTICLE 6: TERM…………………………………………………….… 9
ARTICLE 7: FURNISHINGS, FIXTURES AND EQUIPMENT…………9
ARTICLE 8: CITY-DEDICATED LIBRARY CAPITAL CONTRIBUTION:
SHARED LIBRARY CAPITAL CONTRIBUTION; ROUTINE
MAINTENANCE AND COST-SHARING…………………….………..….10
ARTICLE 9: FUTURE ISSUES………………………………………….. 10
ARTICLE 10: APPROPRIATION……………………………………….. 10
ARTICLE 11: INDEMNIFICATION…………………………………... 10
ARTICLE 12: INSURANCE……………..………..…………………….. 11
ARTICLE 13: DISPUTE RESOLUTION………………………….…… 13
ARTICLE 14: FISCAL NONFUNDING …………………………..…… 13
ARTICLE 15: DEFAULT, BREACH, TERMINATION AND
ENFORCEMENT OF AGREEMENT………………………………..…… 13
ARTICLE 16: CONDEMNATION………………………………….…… 13
ARTICLE 17: EFFECTIVE DATE………………………….………..… 14
ARTICLE 18: COMPLIANCE WITH LAWS…………………….…… 14
ARTICLE 19: REPRESENTATATIONS AND WARRANTIES………. 14
ARTICLE 20: ASSIGNMENT…………………………………..……… 14
ARTICLE 21: EXHIBITS………………………………………………. 14
ARTICLE 22: NOTICES………………………………………………… 15
ARTICLE 23: WAIVER…………………………………………..……… 15
ARTICLE 24: GOVERNINGLAW……………….……………………….. 15
ARTICLE 25: JURISDICTION AND VENUE…………….…………..… 15
ARTICLE 26: SURVIVAL……………………………………………….. 15
ARTICLE 27: PUBLIC RECORDS/STUDENT RECORDS…………. 15
[GM14-1721-003/185211/1]
ARTICLE 28: BINDING EFFECT………………………………… 15
ARTICLE 29: NO THIRD PARTY BENEFICIARY………………… 15
ARTICLE 30: HEADINGS……………………………………………. 16
ARTICLE 31: UNDERSTANDING AND DRAFTING OF
AGREEMENT...........................................................................................16
ARTICLE 32: ENTIRE AGREEMENT…………………………..……. 16
ARTICLE 33: SEVERABILITY…………………………………..…… 16
[GM14-1721-003/185211/1]Page 1of 17
INTERGOVERNMENTAL AGREEMENT
This Intergovernmental Agreement ("Agreement") is originally made and entered into on
the _____ day of _______, 2016by and between the City of Clearwater, Florida ("City or
Party"), a municipal corporation, and the Board of Trustees of St. Petersburg College ("College
or Party"), a political subdivision of the State of Florida, (collectively, "Parties").
WITNESSETH:
WHEREAS, the City and College desire that library facilities (“Library”) shall be
jointly planned, designed, and constructed on the College's Clearwater Campus at 2465 Drew
Street, Clearwater, FL, 33765, to provide library programs, services, materials and resources to
benefit the citizens of the City and the students, staff and faculty of the College; and
WHEREAS, the Parties are authorized to enter into intergovernmental agreements,
pursuant to section 163.01, Florida Statutes, to provide any function, service, or facility; and
WHEREAS,the City and College desire to enter into this Agreement in order to set
forth their respective rights and obligations concerning the design, construction, maintenance,
operation, management and use of the Library; and
WHEREAS,the land upon which the Library will be built is owned by the College; and
WHEREAS,the Library building will be owned by the College; and
WHEREAS, the College is required to provide library services and resources as part of
its accreditation as an institution of higher education under the standards of the Southern
Association of Colleges and Schools Commission on Colleges;and
WHEREAS,the College anticipates that the Library will serve that purpose; and
WHEREAS, the City desires to provide library service to citizens in the service area of
the Library and all other citizens of the City; and
WHEREAS,the City anticipatesthat the Library will serve that purpose.
NOW,THEREFORE,for and in consideration of the foregoing recitals (all of which
are hereby adopted as an integral part of this Agreement), the mutual promises contained herein
and other good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, the City and College agree as follows:
Article 1.Definitions.
A."City Council" means the City Council of the City of Clearwater.
B."City Library Director" means the Director of the City's library system, or his or her
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authorized designee.
C."Directorof Learning Resources" means the Director of Learning Resources at College
libraries, or his or her authorized designee.
D.“City-dedicated Space” means space generally reserved for the City’s exclusive use.
E."City Librarian" means the librarian who oversees the City-designated Space and Shared
Spaceof the Library and delivery of services to community users. The CityLibrarian
shall be a member of the City and Shared Operations Staff.
F."City and Shared Operations Staff” means a qualified and experienced library staff that
will be assigned to work both City-designated and shared operations areas of the
Library. City and Shared Operations Staff will primarily provide community library
services. College understands that volunteers, interns, etc. may supplement essential
staffing levels but will not be a substitute.
G.“College-dedicated Space” means space generally reserved for the College’s exclusive
use.
H.“College Use Staff” means a qualified and experienced library staff that will be assigned
to work in the College-designatedand shared operation areas of the Library and
participate primarily in the delivery of programs and services to College users.
I."Days" or "days" means calendar days, exclusive of City and/or College holidays.
J."Educational Specifications" or "Ed. Specs." means a document developed by the
Educational Specifications Team and approved by the City and College that sets forth
the programmatic requirements of the City and College related to the design and
construction of the Library, including furnishings, fixtures, and equipment.
K."Educational Specifications Team" or "Ed. Specs. Team" means the groupof
representatives designated by the City and College, under the direction of the College
and in conjunction with the City, that shall meet to develop, review and approve the
programming and design of the Library.
L."Effective Date" means the date this Agreement is executed by the last Party to this
agreement. This Agreement is contingent upon the approval of the governing board or
entity of each Party.
M.“Laws" means all applicable present and future (i) federal, state, and local laws,
statutes, ordinances,rules, regulations, and codes and the federal and state constitutions;
(ii) decrees, orders, applicable equitable remedies and decisions by courts in cases
where such decisions are binding precedent in the State of Florida; (iii) decisions of
federal courts applying the Laws of the State of Florida; and (iv) regulations and orders
of quasi-official entities orbodies (e.g., boards, bureaus and public utilities), as the
same may be amended or supplemented from time to time. "Laws" shall include,
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without limitation, the bonding requirements of Section255.05, Florida Statutes, the
public records requirements of Chapter 119, Florida Statutes, theAmericans with
Disabilities Act, and employment laws.
N."Library'' means the library facilities, including the building, landscaping, relevant
furniture, fixtures, equipment and related parking to be designed and constructed
pursuant to this Agreement, as further described in the recitals set forth above.
O."President" means the president of the College, or his or her authorized designee.
P.“Shared Space” means all space notdesignated College-dedicated space or City-
dedicated space, which is utilized by both entities on the first floor of the Library.
Shared Space includes first floor areas such as the Reception, Staff Workroom,
Community Room, Storage, Galley, Library Point of Service, Shared Computer Space,
the Seating & Circulation and Stack Areas related to the Audio Visual/Periodical, and
Shared Workroom. The second floor of the Library contains no Shared Space beyond
the “common areas” referenced in this paragraph.SharedSpace also includes “common
areas” which generally meansspace for electrical, mechanical and HVAC equipment,
general circulation include stairs and elevators, student sanitation, staff andpublic
sanitation, custodial, interior and exterior walls, open malls and under roof overhangs.
Article 2.Ownership andUse.
A. Ownership. The land upon which the Library will be built and, upon completion of
construction of the Library, the building, the capital improvements, and fixtures related to the
Library shall be owned by the College.
B. Operating Agreement. The Parties shall negotiate and sign a separate agreement
specifying each party’s rights and obligations concerning the use and operation of the Library
(“Operating Agreement”). The signing of the Operating Agreement is a condition precedent for
the City to provide the College the funding specified in this Agreement for the design and
construction of the Library. The Operating Agreement will address the following, but is not
limited to: library governance and management; staffing; hours of Library operation; circulation
services; computer access; security; Library patron identification systems; city-specific parking;
operating expenses; shared and separate Library uses; and a mission statement for the Library.
The Parties will enter into an Operating Agreement for a minimum of thirty (30) years, with
two optional ten-year (10) extensions.
C.Limitation of Use. The Parties agree that the Library and the land it will occupy shall be
used solely as a joint academic and community library serving the campus of the College and
the City’s community for a minimum of thirty (30) years, with two optional ten-year (10)
extensions. Neither party shall allow any use of the Library for any purpose or action that
compromises the aforementioned Operating Agreement. This promise shall be enforceable by
injunctive, declaratory, or other relief. If this Intergovernmental Agreement is terminated, the
City is entitled to a full refund of any design and construction costs paid to the College up to the
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date of termination.
D.Amortization of City’s Investment. If the College breaches the promise to utilize the
Library and land as a joint academic and community library, or the Operating Agreement is
terminatedby the Collegewithout cause,or by the City for-cause,the College agrees to pay the
City an amount equal to the unamortized design and construction funds provided to the College
by the City, calculated as detailed in Exhibit A, on the date of the breach, such unamortized
design and construction costs to be determined by amortizing on a straight line basis over a
thirty (30) year period commencing on the Operating Agreement commencement date. If the
Operating Agreement is terminated during the span of an agreement year, then the amount of
the City’s refund will be prorated for that particular agreement year. If the City terminates the
Operating Agreementwithout cause,the College may keep all funds paid toward the design and
construction of the Library, withoutanyreimbursement to the City.
Article 3.Name of Library.
A. Library Name. The College and the City shall agree to name the Librarythe
Clearwater East Community Libraryat St. Petersburg College. Any subsequent name change to
the Library shall be subject to the approval and guidelines of the City Council and the College’s
Board of Trustees. The College’s Rule on Naming of College Facilities, located in the Board of
Trustees Rules and College Procedures (http://www.spcollege.edu/central/botrules/#) and as
amended during the span of this Intergovernmental Agreement and/or the Operating
Agreement, is incorporated herein by reference.
B. Names of Allocated Space. The College and the City shall each retain the right to
name spaces within the College-designated Space and the City-designated Space, respectively,
subject to the reasonable approval of the other Party.
C. Names of Shared Space. Either Party shall have the right to propose to the other Party
names for any Shared Space within the Library. Such proposed names shall be submitted by
the Party proposing such name to the other Party, and the Parties, each using their respective
guidelines and procedures, shalldecide whether or not to approve of such names. In the event
the Parties do not agree as to any such proposed name, such Shared Space shall not be named.
Article 4.Location,Design,andConstruction.
A. Location. The Library will be located at a site within the SPC–Clearwater
campus at 2465 Drew Street, Clearwater, Florida, and it shall be easily visible and accessible
from Drew Street. The site plan, specifically describing the location, is attached hereto as Exhibit
B. The square footage of the Library building shall total Forty-Three Thousand, Five Hundred
and Fifteen (43,515) square feet. The City’s anticipated square footage will include 16,466
square feet comprised of 9,456 square feet of City-designatedSpace and the City’s proportionate
share (37.8percent) of the Shared Space within the Library buildingwhich is calculated to be
7,010square feet. The College’s anticipatedsquare footage will include 27,049square feet,
comprised of 15,533square feet of College-dedicated Space and its proportionate share(62.2%)
of Shared Space totaling 11,516square feet. The square footage of City-dedicated Space,
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College-dedicated Space and Shared Space by location and use shall be delineated in ExhibitC.
The Library will include utility and technology infrastructure; curbs; sidewalks; landscaping;
and other site improvements. At minimum, eighty (80) City-exclusive parking spaces will be
located near the immediate vicinity of the Library building, and such City-exclusive parking
shall meet the City’s and College’s requirements.The parking constructed at the Library will be
built to industry standards and consistent with the type of parking that is typically constructed at
other college/university libraries.The City’scontribution toward itsexclusive-use parkingis
included in its contribution toward Construction Costs, as detailed herein.
B. The Ed. Specs. Team shall meet not less than once per month during the design phase of the
Library project. The Ed. Specs. Team shall cease meeting at the conclusion of design
development.
C.College’s Obligations. The College:
1.Shall complete the Library project in accordance with applicable
Laws, including but not limited to the Americans with Disabilities Act (“ADA”), State
Requirements for Educational Facilities (“SREF”) and the Florida Building Code. All building
requirements, permits and inspections shall be under the jurisdiction of the College and not
subject to City building permittingor inspection ordinances. The College will submit to the
City's site plan review process for the Library project.
2.HasselectedCanerday,BelfskyandArroyoArchitects,Inc., asthe
architect (“Architect”) and Creative Contractors, Inc., as the Construction Manager At-Risk
(“Construction Manager”)fortheLibraryproject.
3.Shall be solely responsible for developing and constructing the Library
and other associated site improvements associated with the construction of the Library in
accordance with the plans and specifications prepared by the Architect and afterapproval bythe
City. Both the College and the City will collaborate in the contractor selection and all project
design decisions.
4.Shall procure goods and services for the Library in compliance with law
of the state of Florida.
5.Shall, on behalf of itself and the City, pay any and all fees and charges
associated with the construction of the Library project.
6.Shall provide the City with a copy of all payment invoices, requests, or
applications at the time as submitted to the College at the address provided in this Agreement.
7. Shall serve as fiscal agent for the design and construction of the Library
and management of the Project Construction Budget, as defined in this Agreement.
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8. Shall serve as the designated project manager through the planning,
design, and construction phases of the Library.
9.Pursuant to the City’s public art policy, the College shall incorporate
public art into the Library Project. The City shall contribute $53,620.47toward thecost of such
public art.
E.City’s Obligation. The City, subject to the College’s performance under this Agreement,
shall make payments to the College in the manner detailed by this Agreement.
F.The College and the City’s Joint Obligations. The Parties:
1. ThePartiesshallparticipateinthe selectionoftheConstruction Manager
throughthecompetitive selectionprocess setforthinSection287.055,FloridaStatutes,and
administered bytheCollege. TheCity’s participantsintheselection processshallbe
designatedbytheCityandmaybemembersoftheEd. Specs.Team. TheCollege shallnot
replacetheArchitectorConstruction ManagerselectedbythePartieswithouttheCity’s
priorwritten consent.
2.TheCollegeandtheCity,throughtheEd.Specs.Team,shalldevelop
the Ed.Specs. TheEd.Specs.shallbeusedbythearchitectin thedevelopment ofthedesign
documents.ThosedocumentsshallbeprovidedtotheCity, andtheCity shallhavethirty(30)
daysfromthedateofreceiptofsuchdocumentstoreviewandcomment onthedocuments
andreturnsuchdocumentstotheCollege, as the City could require approval from its City
Council. TheCollege shallnotcommenceconstructionoftheLibraryuntiltheCityhas
notified theCollege,inwriting,ofthe City'sapproval ofthefully developed construction
documents(“100% Construction Documents”),which approval shall not be unreasonably
withheld. FailureoftheCitytorespond totheCollegewithintheabove-referenced thirty(30)
day timeframeshall constitute approval by the City for the Collegetoproceedwith
constructionoftheLibraryinaccordancewiththe 100% ConstructionDocumentsprovidedto
theCity.TheCollegeshallnot modify the 100% ConstructionDocuments without the City’s
prior written approval, whichapprovalshallbesubjecttotheabove-referencedthirty(30) day
time frame.
3.The Parties shall conduct one or more design charettesto seek
community input on the design of the City-designated areas in the Library.
Article 5.Funding.
A.Library Construction Budget. The Library construction budget (“Library Construction
Budget”) shall consist of the projected design and construction costs, including site development
and all furnishings, fixtures, and equipment costs for the Library that the College and the City
will share.
B.Site Development Costs. It is understood and agreed by the Parties that the site
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development costs included in the Library Construction Budget are those necessary and directly
related to the construction of the Library, or that are required to connect the Library site with
infrastructure, such as existing utilities and roads.
C.Exceeding the Library Construction Budget. In the event that the guaranteed maximum
price for the construction of the Library exceeds the dollar amounts provided for in the Library
Construction Budget, the Parties shall confer, consult, and unanimously agree on the appropriate
action to take, including but not limited to, approval of modifications to the Architect’s plans and
specifications to reduce the cost of construction. The College understands that the City is under
no obligation to provide more than its contribution tothis project, as detailed in this Agreement,
to cover cost overruns.
D.The College acknowledgesthat the City's Contribution will be funded by
proceedsgeneratedfromthelocal government infrastructuresurtax,thatsuchproceedsarethe
City'ssolesourceoffundingfor theCity'sContribution,andthattheCity's Contribution
shallbe expendedbytheCollegeinaccordancewithSection212.055,FloridaStatutes,other
applicable Lawsandcurrentandfuturerestrictions ontheuseofproceedsgeneratedfromthe
local government infrastructure surtax.
E.Library Costs and Payment Schedule.
1.The College shall establish and maintain a separate project account for the
design and construction of the Library.
2.The Parties acknowledge that the Library Construction Budget is an
estimate of the cost to build the Library and their actual financial responsibility includes all of
the costs actually incurred in designing and constructing the Library (“Actual Project Costs”).
Notwithstanding this, the Parties must unanimously agree to any Library costs in excess of the
Library Construction Budget, or agree to joint or individual reductions in project scope to meet
available funding from each Party. In the event that theActual Project Costs are less than the
Library Construction Budget at final completion, any remaining budgeted funds of the College,
or as contributed by the City, shall be reimbursed to each respective party based on
proportionate percentage of Shared Space in the Library, 37.8% to the City and 62.2% to the
College.
3.The College shall pay all Actual Project Costs to contractors, design
consultants, consultants, vendors, or suppliers, so long as they do not exceed the Library
Construction Budget. ExceptfortheCity'sContribution,theCollegeshallberesponsiblefor
providing thenecessaryfundingforthe designandconstructionoftheLibrarypursuanttothis
Agreement.
4.TheCityshallcontribute Five Million, SixHundred and Sixty-Four
Thousand, SixHundred and Thirty-ninedollarsand zerocents ($5,664,639.00)towardthe Actual
Project Costs("City'sContribution").
5.TheconstructionscheduleshallbeprovidedbytheCollegeandshall
reflectdatesforeach significantphaseoftheLibraryproject("Milestone Dates").The
followingMilestoneDateshavebeenestablishedbyboth the CollegeandtheCity:(i)
programminganddesignphaseshall beginbythe endof2013;(ii)finaldesignapprovalshall
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occurbyJune 21, 2016;(iii)constructionoftheLibrary shallcommencebyJuly 05, 2016;and
(iv) constructionshallbesubstantiallycompletedby September 13, 2017andv) the Library
opened tothepublicby January 03, 2018("Opening Date"). TheCollegeshallnotifytheCity
ofanymodifications tothe MilestoneDates. EachMilestoneDatemaybemodified,subject
tothe College'snotificationoftheCity,uptosixty(60)days. However,the Collegeshall
notmodifyanindividual MilestoneDatebysixty-one(61)days ormorewithouttheprior
writtenapprovaloftheCity,whichapproval shallnotbeunreasonablywithheld.
Notificationsandrequestsforapproval shallbemade in accordancewiththis Agreement.
6.Payment Schedule –Design Costs. Upon final design approval, the City
shall make available to the College its portion of the design costs, to be calculated ata cost not to
exceed$25.00 per square foot. The City’s funding contribution to the design costs of Four
Hundred and ElevenThousand, and Six Hundred and Fifty dollars ($411,650.00)is based upon
the City-dedicated Space and the City’s proportionate share of the Shared Space,totalingand not
exceeding16,466square feet within the real improvements comprising the Library.If the square
footage of City-dedicated Space, and/or proportionate share of Shared Space decreases, then the
City’s funding contribution shall decrease accordingly; however, College understands that the
City is under no obligation to pay more than the City’s Contribution as detailed herein.
7.Payment Schedule –Construction Costs. Upon commencement of
construction of the Library, the City shall make available to the College Four Million, Seven
Hundred and NineThousand, SixHundred and Elevendollars and zerocents ($4,709,611.00),
which constitutes 100% of the City’s Construction Contributionata cost not to exceed $286.02
per square footfor City-dedicated Space,the City’s proportionate share of the Shared Space, and
its share for the City’s exclusive-use parking (80 spaces); and then at Substantial Completion the
City shall make available to the College Five Hundred and Forty-ThreeThousand, Three
Hundred and Seventy-Eightdollars ($543,378.00), which constitutes the City’s share of
furniture, fixtures and equipmentata cost not to exceed $33.00per square footfor City-
dedicated Space and the City’s proportionate share of the Shared Space.If the construction costs,
design costs, proportionate cost for parking spaces,furniture, fixtures, and equipment costs,
square footage of City-dedicated Space, and/or proportionate Share of Shared Space decreases,
then the City’s funding contribution shall decrease accordingly; however, College understands
that City under no obligation to pay more than the City’s Contribution as detailed herein.
8. Procedure for Payment of Project Costs. The Parties agree that the College
shall provide copies of invoices or other requests for payment from the Architect and/or the
Construction Manager to the City at the following address:
City of Clearwater Engineering
P.O. Box 4748
Clearwater, FL 33758-4748
The City’s Assistant Director of Engineering may also participate in the
review of invoices or other requests for payment from the Architect and/or the Construction
Manager. The City shall direct the funds detailed in the above payment schedules in paragraphs
6 and 7 above to St. Petersburg College, Facilities Planning & Institutional Services, Attention:
Associate Vice President of Facilities Planning & Institutional Services, P.O. Box 13489, St.
Petersburg, Florida 33733, on the dates herein stated.
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9.Disposition of Project Claims. If the Architect and/or Construction
Manager assert a claim under their contracts, the College shall be responsible for investigating
and disposing of those claims, as specified in its contract terms, procurement procedures,and as
state statutes dictate. To the extent that those claims may affect the Library Construction Budget
or Actual Project Costs significantly, the College’s Project Manager shall confer with the City
regarding the disposition of the claim.
10. City Contribution of Public Art
The City shall, on its own,invest an estimated $53,620.47 for a freestanding public artpieceto
be identified and incorporated into the Library site plans. Such Public Art will beerected solely
by the City,developed in accordance with the applicable requirements of the City of Clearwater
Library System, and mutually agreed upon by the City and the Provost of the College’s
Clearwater Campus.
Article 6. Term.
The term of this Agreement shall commence uponthe Effective Date and expire when the
construction of the Library described in Article 4 is complete, all claims, payments and other
external costs of construction and design have been paid or satisfied, and the City has provided
the College all of the City’s Contribution, pursuant to Article 5 of this Agreement.
Article 7.Furnishings,Fixtures,andEquipment .
A. TheCollegeshall provideandsupervisetheinterior design, manufacturers,and
vendorsasnecessaryforthedesign,planning,purchase(or lease) and installation of
furnishings,fixtures,and equipment fortheLibrary. The College and the Cityunderstand that
the cost offurnishings, fixtures, and equipment isincluded in theCity’s contribution for
Construction Costs towardthe Library, as set forth in Article 5 above.
B. UnlessotherwisemutuallyagreeduponbytheParties,theCollege shallbe responsible
forpurchasingor leasing allfurnishings,fixturesandequipmentfortheLibrary.The College
and the City understand that the cost of technology is not included in the City’s contribution
for Construction Costs toward the Library. The City shall pay for its technology at the City’s
sole cost and expense independent of any amounts referenced under this Agreement.
C. Allfurnishings,fixturesandequipmentpurchasedor leased bytheCollegeshallbe
owned bytheCollege. All furnishings,fixturesandequipmentsuppliedbytheCityshall
remainthepropertyoftheCity.
D. TheCollegeshallprovidesufficientfurnishings,fixturesand equipmentintheShared
SpaceoftheLibrary. Nothingherein obligates norprohibitstheCity,ofitsownaccord,from
makingfurthercontributions offurnishings,fixturesandequipmenttotheLibrary,asapproved
bythe College.
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Article 8.City-Dedicated Library Capital Contribution; Shared Library Capital
Contribution; Routine Maintenance and Cost-sharing
A. The College shall maintain, repair and keep in good working order and condition the Library
building and land, capital improvements, furnishings, fixtures (e.g., lighting, plumbing, and
heating and air conditioning equipment) and equipment, and parking lots designated for the
Library.
B.TheCollegewillprovideforallutilitiesandcapitalmaintenance. It is understood by the
Parties that theCity shallberesponsibleforproviding its share of fundingnecessarytofulfill
operating expenses at the Library as provided in Article 5 of the Operating Agreement.
Article 9.Future Issues.The City and College shall work cooperatively to implement
any future expansion of the Library that the Parties mutually agree is appropriate and necessary
to meet the needs of College and community users.
Article 10.Appropriation.
A.TheCollegeislargelydependentuponannualappropriationsfrom theState
Legislatureand,therefore,theCollege's financialobligationsunderthisAgreement are
contingentuponanadequate annual appropriation fromtheStateLegislature.Thereduction
or eliminationofservicesbytheCollegeduetoinsufficientannual legislativeappropriations
shall notbeadefaulthereunder.TheCitymayterminatethisAgreementuponthirty(30)
daysprior writtennoticeintheeventthattheCollege'sinadequatefundingadverselyaffectsthe
community useareasoftheLibrary or services providedtocommunityusers.
B.The obligations of the City as to any funding required pursuant to this Agreement (other
than the City's Contribution which shall be funded only as provided in Article 5of this
Agreement) shall be limited to an obligation to budget and appropriate from legally available
funds, after monies for essential City services have been budgeted and appropriated.
Notwithstanding the foregoing, the City shall not be prohibited from pledging any legally
available non-ad valorem revenues for any obligations heretofore or hereafter incurred, which
pledge shall be prior and superior to any obligation of the City pursuant to this Agreement.
C.Neither party shall be required to pay for or perform the duties orresponsibilities of the
other in the event of the other's inadequate funding. In the event of the College’s failure to
perform its duties and responsibilities under this Agreement due to inadequate funding, the City
shall be refunded the full amount of funds contributed to the Library within thirty (30) days of
the College’s notice to the City of its inability to perform. In the event of the City’s failure to
perform its duties and responsibilities under this Agreement due to inadequate funding, the
College may, at its sole option, retain any City-contributed funds toward the design and
construction of the Library, without reimbursement to the City, and apply such toward
completing the Library.
Article 11. Indemnification.
A. Each Party hereto shall indemnify and hold harmless and defend the other Party,
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their trustees, officers, agents, elected officials, or employees, from any and all liability,
damages, cost, or expense any indemnified Party shall become obligated to pay by reason
of any claim, lawsuit, or judgment on account of injury to property or injury received or
death suffered to persons, which is caused by the act or omission of any duty that the
indemnifying Party or their trustees, officers, agents, elected officials, or employees under
this Agreement. This indemnification clause shall survive the expiration or earlier
termination of this Agreement until all claims against the Parties involving any
indemnified matters are resolved or barred by the applicable statute of limitation.
B. All of the indemnification obligations of the College and City shall be limited to the
extent permitted by law. Nothing in this Agreement shall alter the waiver of sovereign
immunity or extend the College's or City's liability beyond the limits established in Section
768.28, Florida Statutes.
C. Nothing herein shall be construed as consent by the City or College to be sued by third
parties in any matter arising out of this Agreement.
Article 12. Insurance.
A.It is understood that the City and the College shall, at each Party’sown cost and expense,
acquire and maintain (and cause any contractors, representatives, or agentsto acquire and
maintain) during the term of this Agreement, sufficient insurance, self-insurance, or a
combination of self-insurance and excess insurance, to adequately protect the respective interests
of the parties. Specifically both Parties shall carry the following minimum types and amounts of
insurance on an occurrence basis or in the case of coverage that cannot be obtained on an
occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three
(3) year tail following the termination or expiration of this Agreement:
1.Commercial General Liability Insurance coverage in the minimum
amount of $200,000 (two hundred thousanddollars) per occurrence and $300,000 (three
hundred thousanddollars) general aggregate. Coverage should include but not be limited
to, premises operations, products/completed operations, products liability, independent
contractors, personal injury and advertising injury.
2.Commercial Automobile Liability Insurance coverage for any owned,
non-owned, hired or borrowed automobile is required in the minimum amount of
$200,000 (two hundred thousanddollars) combined single limit.
3.Unless waived by the State of Florida, statutory Workers’ Compensation
Insurance coverage in accordance with the laws of the State of Florida, and Employer’s
Liability Insurance in the minimum amount of $100,000 (one hundred thousand dollars)
each employee each accident, $100,000 (one hundred thousand dollars) each employee
by disease and $500,000 (five hundred thousand dollars) aggregate by disease with
benefits afforded under the laws of the State of Florida. Coverage should include
Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act
coverage where applicable. Coverage must be applicable to employees, Public Entities,
sub Public Entities, and volunteers, if any.
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The above insurance limits may be achieved by a combination of primary and
umbrella/excess liability policies, and are subject to applicable changes, including changes in
limits, by the Florida Legislature to the rules and provisions governing such coverage and to
§768.28, Florida Statutes.
B.In addition to coverage required in Article 12, Section A,after the Certificate of
Occupancy has been issued,the College shall acquire and maintain Property Insurance on the
Library to repair, rebuild, or replace the Library to its original, new condition. In particular, the
College shall acquire and maintain an “all-risk” type of insurance, including coverage for flood
and other catastrophes. The policy shall cover the Library, appurtenant structures and
outbuildings, improvements and alterations, fixtures, furnishings, equipment, and College-owned
contents. The City shall acquire and maintain such Property Insurance or self-insure to cover
100% of the full replacement value of City-owned contents within the Library.
C.The College shall purchase and maintain, or cause the Construction Manager to purchase
and maintain, Builder’s Risk insurance, property insurance written on an “all risk” policy form
including coverage as detailedin section 12.B. in an amount equal to 100% of the estimated
completed value of the project plus any subsequent modifications to that sum, and shall include
property in transit and property stored on or off premises that shall become part of the project.
Such Builder’s Risk insurance shall be maintained until the final payment has been made and the
Certificate of Occupancy is received.In the event of damage to or destruction of the Library
during construction caused by the perils covered by insurance, the proceeds thereof shall be
applied to the reconstruction, repair, or replacement of the damaged or destroyed portion of the
Library and/or fixtures and personal property of the Party whose insurance is providing the
proceeds. The College shall begin such reconstruction, repair, or replacement promptly after
such damageor destruction occurs and shall continue and properly complete such reconstruction,
repair, or replacement so that same shall be completed expeditiously; the Library shall be free
and clear of all claims and liens.
D.If the insurance proceeds are insufficient to complete reconstruction or repair of the
Library during construction, the Parties agree to meet and confer with each other to determine
funding of amount needed to complete the reconstruction or repair. The College understands that
the Cityis not obligated to fund more than the City’s contribution.
E.Other Insurance Provisions.
1.Prior to the execution of this Agreement, and then annually upon the
anniversary date(s) of the insurance policy’s renewal date(s) for as long as this
Agreement remains in effect, each Party shall furnish the other Party with either a Letter
of Self-Insurance (SIGNED by the Risk Manager) and/or Certificate of Insurance(s)
(using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable
endorsements where required) evidencing all of the coverage set forth above.
2.Both Parties shall provide thirty (30) days written notice of any
cancellation, non-renewal, termination, material change or reduction in coverage.
3.Each Party shall be responsible for their own self-insured retention or
deductibles associated with any purchased program.
[GM14-1721-003/185211/1]Page 13of 17
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability, and failure to request evidence of this insurance shall not be construed
as a waiver of the City’s or College’s obligation to provide the insurance coverage
specified.
Article 13.DisputeResolution. Except as otherwise provided in this Agreement, if any
dispute or controversy arises amongst the Parties regarding theinterpretation or enforcement of
this Agreement or because of an alleged controversy, breach, or default in connection with any
provision of this Agreement, the Parties will first attempt to resolve such differences via
nonbinding mediation, if they are unable to resolve such difference in good faith on their own.
If mediation does not resolve the dispute, the other Party may exercise all legal and equitable
remedies available to it.
Article 14.FiscalNonfunding. In the event that sufficient budgeted funds are not
appropriated by the State of Florida to allow the College to design and construct the Library as
contemplated herein, the College shall notify the City of such occurrence, the College shall not
have any further obligations to construct the Library and this Agreement shall terminate. The
City and the College shall have no further obligation or liability to each other under this
Agreement, other than the College returning the City’s Contribution, together withinterest,
income or revenue generated therefrom, to the City within thirty(30) days of the College's
termination pursuant to this Article.
Article 15.Default, Breach,Termination and Enforcement ofAgreement.
A.If any Party fails to cure a material breach of this Agreement within sixty (60) days
following receipt of written notice from the other Party, that Party shall be considered in default.
The Parties shall engage in non-binding mediation to resolve the matter. If mediation does not
resolve the dispute within ninety (90) days following receipt of the written notice required in this
section, the other Party may exercise all legal and equitable remedies available to it.
B.During the period when a Party is inbreach of this Agreement, all rights and privileges
of such Party shall be suspended.
C.Notice of any termination shall be given in accordance with Article 22of this Agreement.
D.Should the College terminate this Agreement, theCollegeshallnotretainany
furniture,fixtures,equipment,resources,materials orcollectionspurchasedorrelocatedto
theLibrarythat are ownedbytheCity.
Article 16.Condemnation. If the Library, or a substantial portion of the City-designated
use areas (as determined solely by the City), is taken by eminent domain prior to the end of the
year of this contract Term, the College shall pay the City according to the amortization schedule
in Exhibit A. The College's payment to the City required pursuant to this Paragraph 16 shall be
made within ten(10) days of receipt of notice of the condemnation, by the College, from the
condemning authority.
[GM14-1721-003/185211/1]Page 14of 17
Article 17.EffectiveDate.TheCollegeshallfilethisAgreementwiththeClerkofthe
CircuitCourt of PinellasCountyafterexecutionbytheParties,andthisAgreementshallbe
effectiveupon execution by the last Party to this Agreement. This Agreement is contingent
upon the approval of the governing board or entity of each Party.
Article 18.CompliancewithLaws. The Collegeshallcomply withallapplicable Laws
in the design,construction,maintenance,operation,staffingandmanagementofthe Library.
Article 19.RepresentationsandWarranties.
A. TheCityherebyrepresentsand warrantstotheCollegethat: (i) theCityisa duly
authorizedandvalidlyexistingFloridamunicipalcorporation;(ii) theCityhasthefullright
and authoritytoenterintothisAgreement; (iii) eachofthepersons executingthis
Agreement on behalfoftheCityisauthorizedtodoso;and(iv) thisAgreementconstitutes
avalidand legally bindingobligationoftheCity,enforceableinaccordancewithits terms.
B. TheCollegerepresents andwarrantstotheCitythat: (i)theCollege isa duly
authorizedandexistingpoliticalsubdivisionoftheStateofFlorida;(ii) theCollegehasthe
full right and authority to enter into this Agreement; (iii) each of the persons
executing this AgreementonbehalfoftheCollegeisauthorizedtodoso;and(iv)this
Agreementconstitutes a validandlegallybindingobligationoftheCollege,enforceablein
accordancewithits terms.
Article 20.Assignment. NeithertheCitynorCollegemayassignanyrightsordelegate
any duties underthisAgreementwithoutthewrittenconsentoftheother party.
Article 21.Exhibits. Each exhibit to this Agreement is an essential part hereof
and is hereby incorporatedhereinbyreference. Anyamendmentsor revisionstosuch
exhibits,evenif not physicallyattachedhereto,shallbetreatedasifapartofthis
Agreementifsuchamendments or revisionsspecificallyreferencethisAgreementandare
executedbythe Parties.
Article 22.Notices.
A. Unless and to the extent otherwise provided in this Agreement, all notices,
demands,requests forapprovals orothercommunications which arerequired to be
given by eitherpartytotheothershallbeinwritingandshallbedeemedgivenand
deliveredonthe date deliveredinpersontotheauthorizedrepresentativeof therecipient
providedbelow,upon the expiration offive (5)daysfollowing thedatemailedby
registered or certified mail, postage prepaid, return receipt requested, or upon thedate
delivered by overnight courier (signature required)and addressed:
TOTHECITY:TOTHE COLLEGE:
City of Clearwater Library St. Petersburg College
ATTN: Library Director ATTN: General Counsel’s Office
[GM14-1721-003/185211/1]Page 15of 17
P.O. Box 4748 P.O. Box 13489
Clearwater,Florida33758-4748 St. Petersburg, FL 33733
WITH COPY TO:
City Attorney’s Office
ATTN: Library Designee
P.O. Box 4748
Clearwater, Florida 33758-4748
B. TheCityorCollegemaychangeits authorizedrepresentativeoraddress for receipt
ofnoticesbyprovidingtheotherwithwrittennoticeofsuchchange. Thechangeshall
becomeeffectiveten(10)daysafterreceiptbythenon-changingpartyofthewrittennoticeof
change.
Article 23.Waiver. Noact ofomissionorcommissionofeitherparty,includingwithout
limitation, anyfailuretoexerciseanyright,remedy,orrecourse,shallbedeemedtobeawaiver,
release,or modificationofthesame. Suchawaiver,release,ormodificationistobeeffected
onlythrough awrittenmodificationtothisAgreement.
Article 24.GoverningLaw. This Agreement shallbe construed inaccordancewiththe
Lawsofthe State ofFlorida.
Article 25.JurisdictionandVenue. Venue foranyactionbroughtinstatecourtshall bein
Pinellas County. Venueforanyactionbroughtinfederalcourtshallbeinthe MiddleDistrict
ofFlorida,TampaDivision,unlessadivisioniscreatedinSt.Petersburgor PinellasCounty,in
whichcasetheactionshallbebroughtinthatdivision. Eachpartywaives anydefense,
whetherassertedbymotionorpleading,thattheaforementionedcourtsarean improperor
inconvenientvenue.Moreover,thePartiesconsenttothepersonal jurisdiction ofthe
aforementioned courtsandirrevocablywaiveanyobjectionstosaidjurisdiction.
Article 26.Survival. Allobligations(includingindemnityobligations)orrightsofany
partyarising duringorattributabletotheperiodpriortoexpirationorearlierterminationof
thisAgreement shallsurvivesuchexpirationorearliertermination.
Article 27.PublicRecords/Student Records. TheprovisionsofChapter119,Florida
Statutes,the FamilyEducationalRightsandPrivacyAct,andSection1002.225,Florida
Statutes,shallapplyto thisAgreement.
Article 28.Binding Effect. Thiswriting,togetherwiththeexhibitshereto,constitutes
theentire agreementbetweenthePartiesandshallinuretothebenefitoftheirrespective
successorsand assigns.
Article 29.NoThirdPartyBeneficiary. PersonsnotapartytothisAgreementmaynot
claimany benefithereunderoras thirdparty beneficiaries hereto.
[GM14-1721-003/185211/1]Page 16of 17
Article 30.Headings. Theparagraphheadingsareinsertedhereinforconvenienceand
reference onlyandinnowaydefine,limit,orotherwisedescribethescopeorintentofany
provisions hereof.
Article 31.Understanding and DraftingofAgreement. The parties hereto, and each
of them, further represent that they have carefully read this Agreement, have consultedwith their
own legal counsel, know and understand the contents of this Agreement, and that each party
hereto signs this Agreement freely, voluntarily, and with a full understanding of its terms. This
AgreementhasbeendraftedandnegotiatedbytheCity andCollegeandthesameshallnotbe
construedagainsteitherparty.
Article 32.EntireAgreement. ThisAgreement, alongwithallexhibitsandother
documents incorporatedherein,constitutestheentireagreement betweenthePartiesandno
changewill be validunlessmadebysupplementalwrittenagreementexecutedbybothParties.
Article 33.Severability. ShouldanysectionorpartofanysectionofthisAgreementbe
rendered void,invalid,orunenforceablebyanycourtoflaw,foranyreason,sucha
determinationshall notrendervoid,invalid,orunenforceableanyothersectionoranyother
partofanysection of thisAgreementprovidedthattheParties continuetoenjoytheintended
benefitsforwhichthey enteredintothisAgreement.
[This section is intentionally left blank; signature page follows.]
[GM14-1721-003/185211/1]Page 17of 17
INTERGOVERNMENTAL AGREEMENT
CITY OF CLEARWATER, for and on behalf of the Clearwater Public Library
System and ST. PETERSBURG COLLEGE BOARD OF TRUSTEES, for an on
behalf of St. Petersburg College-Clearwater Campus
INWITNESS WHEREOF,thePartieshavecausedthisAgreementtobeexecuted by their
dulyauthorized representatives onthedatefirstabovewritten.
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________By:__________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________________________________________
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
WITNESSES: (as to College)
THE BOARD OF TRUSTEES OF
ST. PETERSBURG COLLEGE
By: _________________________________ Approved as to
William D. Law, Jr., Form and Content
College President and Secretary of
Board of Trustees _________________________
Suzanne L. Gardner
General Counsel
[GM14-1721-003/185211/1]
Exhibit A –Amortization Table
[GM14-1721-003/185211/1]
Exhibit B –Site Plan
[GM14-1721-003/185211/1]
Exhibit C-Square footage of Designated and Shared Space
Exhibit A - Amortization of City's Investment
City Investment 5,664,639.00$
Agreement Unamortized
End of Year Balance
1 5,475,817.70$
2 5,286,996.40$
3 5,098,175.10$
4 4,909,353.80$
5 4,720,532.50$
6 4,531,711.20$
7 4,342,889.90$
8 4,154,068.60$
9 3,965,247.30$
10 3,776,426.00$
11 3,587,604.70$
12 3,398,783.40$
13 3,209,962.10$
14 3,021,140.80$
15 2,832,319.50$
16 2,643,498.20$
17 2,454,676.90$
18 2,265,855.60$
19 2,077,034.30$
20 1,888,213.00$
21 1,699,391.70$
22 1,510,570.40$
23 1,321,749.10$
24 1,132,927.80$
25 944,106.50$
26 755,285.20$
27 566,463.90$
28 377,642.60$
29 188,821.30$
30 -$
Library Building, Clearwater Campus
Project Number 1707-P-12-2
100% Construction Documents - List of Spaces
Room #Room Name Space Type Department Shared SF City SF College SF
First Floor
101A Reception Program Shared Area 78
101B Vending Program Shared Area 47
102 Circulation Workroom Program City Library Services 1,184
103 Staff Workroom Program Shared Area 272
109 Community Room Program Shared Library Services 1,393
109A Storage Program Shared Library Services 141
109B Galley Program Shared Library Services 149
110 Library Point of Service Program Shared Library Services 1,103
111 Shared Computers Program Shared Library Services 1,140
112 Collection / Reading Study Program SPC Library Services 2,360
112A A.V. / Periodicals Program Shared Library Services 1,324
113 Study Area Program SPC Library Services 294
114 Small Study Program SPC Library Services 88
115 Small Study Program SPC Library Services 92
116 Small Study Program SPC Library Services 94
117 Silent Study Program SPC Library Services 375
118 Legal Collection - Seating & Circulation Program SPC Library Services 364
118 Legal Collection - Stack Area Program SPC Library Services 60
119 Librarian Office Program SPC Library Services 144
120 Shared Workroom Program Shared Library Services 1,103
121 Program Director Program SPC Library Services 150
122 Admin. Assistant Program SPC Library Services 106
123 Storage Program SPC Library Services 209
124 Storage Program City Library Services 146
125 Branch Manager Office Program City Library Services 155
131 Small Reading Room Program City Library Services 145
132 Medium Reading Room Program City Library Services 182
133 Adult Collection / Reading Program City Library Services 3,114
133A Reading Room Program City Library Services 905
134 Young Adult Program City Library Services 716
134A Storage Program City Library Services 51
135 Story Time Meeting Room Program City Library Services 835
135A Storage Program City Library Services 96
136 Children's Services Program City Library Services 1,927
1st Floor Program NSF 6,703 9,456 4,383
104 Elevator Machine Room Service Service 83
105 Companion Toliet Service Service 47
106 Women's Restroom Service Service 322
107 Custodial Service Service 39
108 Men's Restroom Service Service 287
126 IDF Service Service 165
127 Custodial Service Service 131
128 Companion Toliet Service Service 50
129 Companion Toliet Service Service 52
137 Children's Restroom Service Service 47
138 Electrical Room Service Service 79
n/a Mechanical Chase 1 Service Service 13
n/a Mechanical Chase 2 Service Service 13
n/a Mechanical Chase 3 Service Service 11
n/a Mechanical Chase 4 Service Service 14
1st Floor Service NSF 1,353 -
100 Stair 1 Circulation Circulation 617
100A Elevator Circulation Circulation 56
101 Entrance Lobby Circulation Circulation 1,198
101C Vestibule Circulation Circulation 151
130 Stair #2 Circulation Circulation 281
1st Floor Circulation NSF 2,303
5/9/2016
Space IDSpace Name Space Type Department Shared SF City SF College SF
Second Floor
207 Point of Service Program SPC Learning Support 736
208 Open Study Program SPC Learning Support 1,581
209 Career Center / Computer Classroom Program SPC Learning Support 1,640
210A Storage Room Program SPC Learning Support 143
213 Small Group Tutoring Program SPC Learning Support 173
214 Assoc. Director Learning Resources Program SPC Learning Support 153
215 Admin. Assistant Program SPC Learning Support 123
216 Disablity Resources Program SPC Learning Support 123
217 Librarian Office Program SPC Learning Support 123
218 Librarian Office Program SPC Learning Support 123
219 Open Study Program SPC Learning Support 3,951
219A Tutoring Program SPC Learning Support 72
219B Tutoring Program SPC Learning Support 72
220 Small Study Program SPC Learning Support 99
221 Small Study Program SPC Learning Support 106
222 Small Study Program SPC Learning Support 108
223 Small Study Program SPC Learning Support 108
224 Small Study Program SPC Learning Support 106
225 Small Study Program SPC Learning Support 100
226 Small Group Study Program SPC Learning Support 270
227 Office Program SPC Learning Support 106
228 Open Office Reception Program Provost Office 79
228A Administrative Assiatant Program Provost Office 79
229 Office Program Provost Office 110
230 International Center Program International Center 119
231 Provost Office Program Provost Office 223
232 Conference Room Program Provost Office 323
233 Storage Program Provost Office 56
236 Lactation Room / Storage Program Shared Area 145
2nd Floor Program NSF - 11,150
202 Companion Toliet Service Service 47
203 Women's Restroom Service Service 322
204 Custodial Service Service 39
205 Men's Restroom Service Service 287
206 Mechanical Room Service Service 860
210 Mechanical Room Service Service 777
211 Electrical Room Service Service 403
234 IDF Room Service Service 108
237 Custodial Storage Service Service 179
2nd Floor Service NSF 3,022
200 Stair 1 Circulation Circulation 619
200A Elevator Circulation Circulation 56
201 Second Floor Lobby Circulation Circulation 827
201A Vestibule Circulation Circulation 241
212 Stair #2 Circulation Circulation 275
238 Pathway in Open Space Circulation Circulation 1,637
235 Corridor Circulation Circulation 72
2nd Floor Circulation NSF 3,727
City SF College SF TOTALS
TOTAL PROGRAM NSF 9,456 15,533 24,989
ASSIGNED PROPORTIONATE PERCENTAGES 37.8%62.2%100%
TOTAL SHARED SF, (INCLUDING NET TO GROSS ADJ.)7,010 11,516 18,526
TOTAL BUILDING GSF 16,466 27,049 43,515
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COVER SHEETC0.1PROJECT NOTESC1.0OVERALL SITE PLANC1.1EXISTING CONDITIONS PLANC2.0DEMOLITION PLANC2.1INTERIM CIVIL INFRASTRUCTURE PLANC2.2PHASE II DEMOLITION PLANC3.0UTILITY PLANC4.0DRAINAGE PLANC5.0PAVING AND GRADING PLANC6.0EROSION CONTROL DETAILSC6.1EROSION CONTROL DETAILSC6.2WATER DETAILSC6.3WATER DETAILSC6.4SANITARY DETAILSC6.5DRAINAGE DETAILSC6.6PAVING & GRADING DETAILSL1.0LANDSCAPE PLANLS1.1LIFE SAFETY CODE INFORMATIONLS1.2 LIFE SAFETY CODE INFORMATIONLS1.3FIRST FLOOR LIFE SAFETY PLANLS1.4SECOND FLOOR LIFE SAFETY PLANFLPA.1FLORIDA PRODUCT APPROVAL SHEETA0.1INFORMATION SHEETA0.2CAMPUS PLANA2.1 FIRST FLOOR PLANA2.2SECOND FLOOR PLANA2.3 FIRST FLOOR FURNITURE & EQUIPMENT PLANA2.4 SECOND FLOOR FURNITURE & EQUIPMENT PLANA2.5FURNITURE & EQUIPMENT SCHEDULEA2.6FIRST FLOOR DIMENSION PLANA2.6AFIRST FLOOR CANOPY DIMENSIONS & SECTIONSA2.7SECOND FLOOR DIMENSION PLANA2.8 ROOF PLANA3.1BUILDING ELEVATIONSA3.2 BUILDING ELEVATIONSA3.3BUILDING SECTIONSA3.4 BUILDING SECTIONSA4.1ENLARGED RESTROOM PLANS & SCHEDULEA4.2RESTROOM ELEVATIONS & DETAILSA5.1INTERIOR ELEVATIONSA5.2MILLWORK ELEVATIONSA5.3MILLWORK ELEVATIONSA5.4MILLWORK DETAILSA6.1FIRST FLOOR REFLECTED CEILING PLANA6.2SECOND FLOOR REFLECTED CEILING PLANA7.1STAIR #2 PLAN & DETAILSA7.2ELEVATOR PLAN, SECTION & DETAILSA7.3STAIR #1 PLAN, SECTION & DETAILSA8.1 WALL SECTIONSA8.2WALL SECTIONSA8.3ROOF DETAILSA9.1DOOR & FRAME SCHEDULESA9.2INTERIOR FRAME TYPESA9.3INTERIOR FRAME TYPESA9.4EXTERIOR FRAME TYPESA9.5EXTERIOR FRAME TYPESA9.6EXTERIOR FRAME TYPES & DETAILSA9.7DOOR & FRAME DETAILSA9.8WINDOW DETAILSA9.9ENLARGED PLANS & COLUMN DETAILSA9.10COLUMN DETAILSA9.11COLUMN DETAILSA9.12COLUMN & MISC. DETAILSA9.13PARTITION TYPESA9.14PARTITION TYPES & BID ADD ALT. DETAILSA9.15SIGN SCHEDULESN-1NOTES AND SPECIFICATIONSSN-2NOTES AND SPECIFICATIONSSN-3NOTES AND SPECIFICATIONSS1 FOUNDATION AND GROUND FLOOR PLANS2SECOND FLOOR FRAMING & LOW ROOF FRAMING PLANS3SECOND FLOOR FILLED CELL PLANS4HIGH & LOW ROOF FRAMING PLANS5APPLIED ROOFING PRESSURES PLANSS1BUILDING SECTIONSSS2BUILDING SECTIONSSS3BUILDING SECTIONSSS4BUILDING SECTIONSSS5BUILDING SECTIONSSS6BUILDING SECTIONSSS7BUILDING SECTIONSSS8BUILDING SECTIONSSS9BUILDING SECTIONSSS10BUILDING SECTIONSSD1STANDARD DETAILSSD2STANDARD DETAILSSD3STANDARD DETAILSSD4STANDARD DETAILSSD5STANDARD DETAILSSD6STANDARD DETAILSSD7STANDARD DETAILS
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PROPOSED
SIDEWALK
PROPOSED
LIBRARY
20
PROPOSED
SIDEWALK
PROPOSED
SIDEWALK
(NON-ADA
ACCESSIBLE)
EXISTING
BUILDING
EXISTING
BUILDING 18
18
18
18
17
14
3 8
26
PROPOSED
SIDEWALK
PROPOSED
SIDEWALK
PROPOSED
DROP-OFF LANE
PROPOSED DRIVE
THROUGH LANE
PROPOSED 8.5'
SIDEWALK
5'
10'
19'
10'
12'
21'
5'
10'
13'
PAINTED
DIRECTIONAL
ARROWS
4" PAINTED GORE STRIPING 30" O.C.
PROPOSED
WHEEL STOPS (TYP.)
14'
EXISTING SIGNAGE AND
STOP BAR TO REMAIN
HANDICAP STRIPING
AND SIGNAGE PER
FDOT INDEX 17346
12'
5'
24'
REMOVE AND REPLACE
WHEEL STOPS AS REQUIRED
PROPOSED
WHEEL STOPSR7
(TYP.)R3
(TYP.)
R30
R44
PAINTED STOP BAR
AND PAVEMENT MESSAGE
(TYP.)
24'18'
9'
28'
4" PAINTED
PARKING STRIPES
(COLORS DEFINED BY SPC)
18'
24'
18'
4" CONTINUOUS
YELLOW STRIPE
11'
10
SPEED
LIMIT
R2-1 R3-5
(LEFT)
R3-5
(RIGHT)PAINTED DIRECTIONAL ARROWS
PER FDOT INDEX 17346
(TYP.)
4" PAINTED
WHITE STRIPE
R1-1
24" WHITE
PAINTED
STOP BAR
PAINTED CROSS WALK
PER FDOT INDEX 17346
6'
4'
4'
PROPOSED
SIDEWALK
R3
(TYP.)R7
(TYP.)
RAISED
CONCRETE
ISLAND
R20
R15 R20
R15
R15
R5
R10
24'
R5
R20
R200
R25
R25
R5
75'
12'
13.5'
13.5'
R200
R15
10'
265.97'264.63'
255.37'
310.22'
319.23'
цϯϲΖ
R5
EXISTING
POND
TO REMAIN
24'
24'R37
13'
PAINTED CROSS WALK
PER FDOT INDEX 17346
PAINTED STOP BAR
10
SPEED
LIMIT
R2-1
R15
R15
цϯϲΖ
BOLLARDS
(SEE ARCH
PLANS FOR
DETAILS)TRUNCATED DOMES
TRUNCATED DOMES
PROPOSED WET
STORMWATER POND 100
S1-1
S1-1
EXIT
A1-00
W1-6
24"x12"
LOADING / UNLOADING
SPEED BUMP
SPEED BUMP
R15
4" PAINTED
WHITE STRIPE
DO NOT
ENTERR5-1
R1-1
(727) 823-0675
ST. PETERSBURG, FL 33704
1411 SIXTEENTH STREET NORTH
ARCHITECTS
ARROYO
BELFSKY
CANERDAY
AA26000587
+
cba+
05-09-2016
SPC #1707-P-12-2
ST. PETERSBURG
CB+A #1306
COLLEGE
LIBRARY
BUILDING,
CLEARWATER
CAMPUS
LEANDRO A. ARROYO
FL. REG. NO. 12326
2750 N McMULLEN BOOTH ROAD
SUITE 104
CLEARWATER, FL 33761
P: (727) 797-5050
FLORIDA C.A. #28392
I N N O V A T I V E S I T E D E S I G N
COLE Y. LANE
FL. P.E. NO. 57515
CONSTRUCTION
DOCUMENTS
C1.0OVERALL SITE PLAN
PARKING TABLE
EXISTING PARKING:
REGULAR SPACES 99 SPACES
HANDICAP SPACES 5 SPACES
TOTAL PARKING 104 SPACES
PROPOSED PARKING:
REGULAR SPACES 160 SPACES
HANDICAP SPACES 4 SPACES
TOTAL PARKING 164 SPACES
OVERALL CAMPUS LEGAL DESCRIPTION
A PORTION OF THE NORTHEAST 1/4 OF SECTION 18,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLAS COUNTY,
FLORIDA, BEING MORE FULLY DESCRIBED AS FOLLOW:
BEGINNING AT A POINT FOUND BY MEASURING FROM THE
NORTHWEST CORNER OF THE NORTHEAST 1/4 OF SECTION 18,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLAS COUNTY,
&>KZ/͕^Khd,ϴϵΣϰϬΖϬϲ͟ ^d>KE'd, EKZd,>/E K&
THE NE 1/4 OF SAID SECTION 18, A DISTANCE OF 287.42 FEET;
d, E ͕> s/E'^/>/E ͕^Khd,ϬϬΣϮϭΖϭϱ͟t ^d
DISTANCE OF 50.00 FEET TO A POINT ON THE SOUTH
RIGHT-OF-WAY LINE OF DREW STREET, THE AFORESAID POINT
OF BEGINNING; THENCE ALONG SAID SOUTH RIGHT-OF-WAY
>/E ͕^Khd,ϴϵΣϰϬΖϬϲ͟ ^d/^dE K&ϭϬϭϮ͘Ϭϴ& ddK
A POINT, SAID POINT BEING THE INTERSECTION OF SAID LINE
WITH THE WEST RIGHT-OF-WAY LINE OF OLD COACHMAN
ROAD (COUNTY ROAD 39); THENCE, LEAVING SAID SOUTH
Z/',dͲK&Ͳtz>/E K&Z t^dZ d͕^Khd,ϬϬΣϮϬΖϬϯ͟
WEST ALONG SAID WEST LINE OF OLD COACHMAN ROAD, A
/^dE K&Ϯϱ͘ϬϬ& d͖d, E ^Khd,ϰϰΣϯϬΖϯϯ͟ ^d͕
/^dE K&ϯϱ͘ϭϮ& d͖d, E ^Khd,ϬϬΣϭϰΖϰϬ͟t ^d͕
/^dE K&Ϯϱϱ͘Ϭϳ& d͖d, E ^Khd,ϴϴΣϭϴΖϮϯ͟ ^d͕
DISTANCE OF 6.82 FEET TO THE EAST LINE OF THE NW 1/4 OF
d, E ЬK&^/^ d/KEϭϴ͖d, E ͕^Khd,ϬϭΣϬϭΖϭϴ͟
WEST ALONG SAID EAST LINE AND THE EAST LINE OF THE SW
1/4 OF THE NE 1/4 OF SAID SECTION 18, A DISTANCE OF
1015.62 FEET TO THE NORTHEAST CORNER OF LOT 1, BLOCK
D, GULF TO BAY ACRES, ACCORDING TO THE PLAT THEREOF
RECORDED IN PLAT BOOK 36, PAGE 63, PUBLIC RECORDS OF
W/E >>^KhEdz͕&>KZ/͖d, E EKZd,ϴϵΣϯϴΖϯϯ͟t ^d
ALONG THE NORTH LINE OF SAID PLAT, A DISTANCE OF 868.00
FEET TO THE EAST LINE OF LOT 13, BLOCK D, GULF TO BAY
ACRES FIRST ADDITION AS RECORDED IN PLAT BOOK 52, PAGE
ϱϱ͕K&^/Wh>/Z KZ^͖d, E EKZd,ϬϭΣϬϭΖϮϲ͟ ^d
ALONG SAID EAST LINE, A DISTANCE OF 29.17 FEET TO THE
EKZd, ^dKZE Zd, Z K&͖d, E EKZd,ϴϵΣϯϴΖϯϯ͟
WEST ALONG THE NORTH LINE OF SAID PLAT, A DISTANCE OF
420.47 FEET TO THE SOUTHEAST CORNER OF LOT 32, BLOCK A,
EASTWOOD TERRACE THIRD ADDITION AS RECORDED IN PLAT
BOOK 51, PAGE 65, OF SAID PUBLIC RECORDS; THENCE NORTH
ϬϬΣϮϰΖϯϮ͟ ^d>KE'd, ^d>/E K&^/W>d͕
DISTANCE OF 805.99 FEET TO THE SOUTHWEST CORNER OF
LAND DESCRIBED IN LESS OUT (b) RECORDED IN O.R. BOOK
1208, PAGE 249 OF SAID PUBLIC RECORDS; THENCE SOUTH
ϴϵΣϰϭΖϱϲ͟ ^d͕/^dE K&Ϯϱϱ͘ϬϮ& ddKd,
SOUTHWEST CORNER OF LANDS DESCRIBED IN O.R. BOOK
2995, PAGE 194 OF SAID PUBLIC RECORDS; THENCE NORTH
ϬϬΣϮϭΖϭϱ͟ ^d>KE'd, t ^d>/E d, Z K&/^dE
OF 484.81 FEET TO THE POINT OF BEGINNING.
CONTAINING 36.059 ACRES, MORE OF LESS.
NEW PAVEMENT
LEGEND
PAVEMENT TO REMAIN WITH EITHER
SEAL COAT OR MILLED WITH NEW ASPHALT
SURFACE OVER BASE EXISTING MATERIAL
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Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2508
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Library
Agenda Number: 10.2
SUBJECT/RECOMMENDATION:
Approve the Operating Agreement with St. Petersburg College for the ongoing operation of
the Joint Use Library to be built on the Clearwater Campus of St. Petersburg College,
replacing the existing East Branch Library of the Clearwater Public Library System, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The project to create a Joint Use Library on the Clearwater Campus of SPC incorporating the
Clearwater East Branch of the public library system has been under discussion for several
years. Planning is now complete and construction should begin soon on this project. The
Operating agreement will define the ongoing rights and obligations of both parties in this Joint
Use facility, as well as the financial obligations of both. The Library will be established as a
co-management arrangement, with staff from both participants working cooperatively to
provide service to the general public as well as College faculty and students. Funding would
come from the general fund budget and would be approved by Council annually. The
agreement would be in effect for 30 years, beginning with the move of the public library into
the facility expected in December of 2017 for a January 2018 opening, with the possibility of
two ten year extensions. Costs are expected to be substantially equal to the current East
Branch operation.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 01734, East Branch Library, to fund this contract.
Page 1 City of Clearwater Printed on 6/10/2016
[GM14-1721-003/185212/1]
Date Filed with the Pinellas County Clerk’s Office:
AGREEMENTFORTHEOPERATIONOF THESHAREDUSECOMMUNITYLIBRARY
LOCATEDONTHEST. PETERSBURG COLLEGECAMPUS AT2465 DREW STREET,
CLEARWATER, FLORIDA
______________________________________________________________
Between
CITYOF CLEARWATER, forand on behalfofthe
Clearwater Public LibrarySystem
and
ST. PETERSBURG COLLEGEBOARD OF TRUSTEES,
forand on behalfofSt. Petersburg College—Clearwater Campus
[GM14-1721-003/185212/1]
OperationsAgreementTableofContents
ARTICLE1 GENERALPROVISIONS .........................................................................4
1.1EffectiveDate ..........................................................................................................4
1.2EffectofHeadings ...................................................................................................5
1.3Term ........................................................................................................................5
1.4LimitationsofUse ...................................................................................................5
1.5TitletoImprovements ..............................................................................................5
1.6GrantofRighttoUse ...............................................................................................5
1.7LibraryName ...........................................................................................................6
1.8SpecificDefinitions .................................................................................................6
1.9Authority .................................................................................................................6
ARTICLE2 MISSIONSTATEMENT ...........................................................................6
ARTICLE3 GOVERNANCEANDUSEOFTHECOMMUNITYLIBRARYBUILDING ..6
3.1IntegratedUseand Staffing .....................................................................................7
3.2LibraryBuilding ......................................................................................................8
3.3SpaceDesignationandAllocation ...........................................................................8
3.4Interior and City-exclusive ParkingSpace ..................................................................8
3.5UseoftheRoof ........................................................................................................9
3.6SeparateJurisdictionandIdentity ............................................................................9
3.7DesignatedCo-Managers .......................................................................................10
3.8 Operational Steering Committee Team .................................................................11
3.9ExecutiveCommittee ............................................................................................12
ARTICLE4 LIBRARYOPERATIONS .......................................................................12
4.1TheCollection .......................................................................................................12
4.2LendingPolicy .......................................................................................................12
4.3CollectionofFines .................................................................................................13
4.4ElectronicMaterials ...............................................................................................13
4.5IntellectualFreedom ..............................................................................................14
4.6IntegratedLibrarySystems ....................................................................................14
4.7LibraryPrivileges ..................................................................................................14
4.8ComputerUse ........................................................................................................14
4.9LibraryPrograms ...................................................................................................15
4.10ServiceMarksandTrademarks .............................................................................15
4.11AncillaryFunctions ...............................................................................................15
ARTICLE5 RESPECTIVEDUTIESANDRESPONSIBILITIES ..............................15
5.1Definitions .............................................................................................................15
5.2GeneralStatementofSiteResponsibility;CostSharingandReimbursement .......16
5.3AppearanceoftheSite ...........................................................................................17
5.4RoutineServicesandMaintenance;ReimbursementandCostSharing ................17
5.5LiensandEncumbrances .......................................................................................18
[GM14-1721-003/185212/1]
5.6StorageofHazardousMaterials .............................................................................18
5.7Contents .................................................................................................................19
5.8NamingRights .......................................................................................................19
5.9Advertising ............................................................................................................19
5.10Safety or Security .................................................................................................19
ARTICLE6 DISPUTESANDDEFAULTS .................................................................19
6.1DisputeResolution ................................................................................................19
6.2WithdrawalfromAgreement .................................................................................20
6.3Default ...................................................................................................................20
6.4NoticeofDefault;Cure .........................................................................................21
6.5Remedies ...............................................................................................................21
6.6DefaultProcedures .................................................................................................22
ARTICLE7 INDEMNIFICATIONANDINSURANCE .............................................22
7.1Indemnification .....................................................................................................22
7.2Insurance ...............................................................................................................22
7.3Liability Claims ......................................................................................................25
7.4Indem. & Ins. Required of Contractors/Subs./Agents .............................................25
ARTICLE8 STANDARDTERMSANDCONDITIONS ............................................25
8.1Successors,Assignment .........................................................................................25
8.2Integration .............................................................................................................25
8.3VoluntaryAgreement ............................................................................................26
8.4PublicAgencyAuthority .......................................................................................26
8.5Notices ...................................................................................................................26
8.6ApplicableLaw, Jurisdiction, and Venue ..............................................................26
8.7ApprovalofBudgetintoNextFiscalYear ............................................................27
8.8 Public Records/Student Records ............................................................................27
8.9Nondiscrimination .................................................................................................27
8.10Amendments ..........................................................................................................27
8.11 Exhibits ..................................................................................................................27
8.12 Waiver ...................................................................................................................27
8.13 Survival .................................................................................................................27
8.14 Binding Effect and Entire Agreement ....................................................................27
8.15 No Third Party Beneficiary ...................................................................................28
8.16 Headings ...............................................................................................................28
8.17 Understanding and Drafting of Agreement ............................................................28
8.18 Severability ............................................................................................................28
4[GM14-1721-003/185212/1]
OPERATIONSAGREEMENTFORTHESHAREDUSELIBRARYLOCATED
ON THEST. PETERSBURGCOLLEGE—CLEARWATER CAMPUSAT2465
DREW STREET, CLEARWATER, FLORIDA
(“AGREEMENT”)
THISOPERATIONSAGREEMENT(“Agreement”)isenteredinto
betweenthe CityofClearwater, a municipalcorporation(“Cityor Party”)on behalfof
the ClearwaterPublic Library System(“CitySystem”),andtheSt. Petersburg
CollegeBoard of Trustees(“Collegeor Party”), a political subdivision of the State of
Florida, on behalfofSt. Petersburg College—Clearwater Campus, (collectively,
“Parties”).
RECITALS
WHEREAS,on_____________, 2016theCityandCollegeentered
intoanIntergovernmentalAgreement(“Intergovernmental Agreement”) tojointly
plan,designandconstructashareduselibrary(the“Library”)tobelocatedonthe
College’s Clearwater campusat2465 Drew Street, Clearwater,
Floridato providecost-effective,enhancedservicesforboththegeneralpublic
andcommunitycollege students;and
WHEREAS,that Intergovernmental Agreement is incorporated herein by
reference; and
WHEREAS,theParties are authorized to enter into this agreement,
pursuant to section 163.01, Florida Statutes; and
WHEREAS,CollegewillownandmaintaintheLibraryupon
completionandtheCitywillhaveanon-exclusiverighttousethe Libraryaswellas
sharedspaceintheexterioroftheLibraryincluding parkingfora termspecifiedin this
Agreement;and
WHEREAS,thePartiesenterintothis operations agreementtobetter
definetheir respectivedutiesandresponsibilitiesregardingtheuseandoperationofthe
Library upon completion; and
NOW,THEREFORE,inconsiderationofthemutualpromisesherein,the
Parties agree asfollows:
ARTICLE1
GENERALPROVISIONS
1.1 Effective Date
ThisAgreementiscontingentuponapprovalofthegoverningbody ofeachParty.This
AgreementwillbecomeeffectiveuponsubstantialcompletionoftheLibrary.The
Collegeshallberesponsibleforrecordingthis AgreementwiththePinellas County
5[GM14-1721-003/185212/1]
Clerk’s Office.
1.2 EffectofHeadings
TheheadingsortitlesoftheseveralarticlesandparagraphsinthisAgreementare
solelyforthe convenienceofreference.They shallnotcontrol,affect,modify,amendor
changethemeaning or construction ofanytermorprovision containedinthis
Agreement.
1.3 Term
The term of this Agreement shall commence upon the Effective Date and expire thirty
(30) years after the date that the Library first begins to provide library services to the
public (“Initial Term”). The parties may extend the Agreementfor two optional ten (10)
year terms (“Renewal Terms”) through a written amendment signed by authorized
representatives of both parties as provided in paragraph 8.10. On the terminationor
expiration of this Agreement, the Library will cease to be a public library, and the
College shall not be obligated to operate it as one.
1.4 LimitationsofUse
BothPartiesagreeandpromisethattheLibraryandthelanditwilloccupywillbe
usedonlyas a joint academic and community public library consistentwith
themissionoftheCityandCollegeforaslongasthis Agreement remains in
place. NeitherPartyshallallowanyuseoftheLibraryforanypurposeoractionthat
maycompromisethemission of either partyor this Agreement. If this
Agreement is terminated by the College without cause prior to the expiration of the
initial term,or if the City terminates this agreement for-cause,the City is entitled to a
refund of any design and construction costs paid to the College up to the date of
termination, in the manner detailed in Article 2, paragraph D of the Intergovernmental
Agreement.
1.5 Titleto Improvements
SubjecttothetermstothisAgreement,titletoandownershipoftheLibraryand
improvements toitshallbeand remain thesole propertyofthe College.
1.6 GrantofRightto Use
1.6.1 The College grantstotheCitythenon-exclusive,irrevocablerightto
usethe City-dedicated ProgramSpace and associated Shared Space/Common Area of the
Library.
1.6.2 The College grants the city exclusive, irrevocable right to utilize9,456
square feet of City-designated Space and a non-exclusive, irrevocable right to utilize
18,526square feet of Shared Space inthe Library building. Further, the City shall have
the exclusive right toeighty(80) parking spaces that are located near the immediate
vicinity of the Library, and such parking shall meet the City’s requirements,as approved
by the College.
6[GM14-1721-003/185212/1]
1.7 LibraryName
The College and the City shall agree to name the Librarythe Clearwater East
Community Libraryat St. Petersburg College. Any subsequent name change tothe
Library shall be subject to the approval and guidelines of the City Council and the
College’s Board of Trusteesand such change must be consistent with the College’s Rule
on Naming of College Facilities, located in the Board of Trustees Rules and College
Procedures (http://www.spcollege.edu/central/botrules/#) and the City’s Library Donor
Naming Recognition Policy, as applicable.
1.8 Specific Definitions
As usedinthis Agreement,thefollowingterms have the followingmeaning:
1.8.1 “Collection”meansallmaterialssuchasbooks,magazines,microfilm,
electronic resources,andothersuchmaterials,acquired,throughcontributionbyaParty
forthe Libraryforeducationalorrecreation purposes(“Collection”).
1.8.2 “Library”meansthelibraryoperatedinthelibrarybuildingbythe City
and the Collegepursuantto the terms ofthis Agreement.
1.8.3 “Contents”meansallpropertywithintheLibrarywhichisnot
permanentlyfixedtothebuilding’sstructure,suchascarpeting,furniture,and
computers,but excludesthe Collection andSpecialContents.
1.8.4 “SpecialContents” means specialexhibits,fine arts,and anyotherspecial
item identified andagreed uponbythe Cityandthe Collegeto be located in the Library.
1.8.5 “City-dedicated Space” means space generally reserved for the City’s
exclusive use..
1.8.6 “College-dedicated Space” means space generally reserved for the
College’s exclusive use.
1.8.7 “Shared Space” means all space not designated College-dedicated space
or City-dedicated space, which is utilized by both entities on the first floor of the Library.
Shared Space includes first floor areas such as the Reception, Staff Workroom,
Community Room, Storage, Galley, Library Point of Service, Shared Computer Space,
the Seating & Circulation and Stack Areas related to the Audio Visual/Periodical, and
Shared Workroom. The second floor of the Library contains no Shared Space beyond the
“common areas” referenced in this paragraph.SharedSpace also includes “common
areas” which generally means space for electrical, mechanical and HVAC equipment,
general circulation include stairs and elevators, student sanitation, staff and public
sanitation, custodial, interior and exterior walls, open malls and under roof overhangs.
1.9 Authority
7[GM14-1721-003/185212/1]
As required bythelawsand policiesthatgovern eachParty, the CityCouncilofthe City
of Clearwateris the governingboard relatingtothe City’s decisions, budgetingand
expenditures,andthe Board of Trustees of St. Petersburg College is the governingboard
relatingtothe College’s decisions, budgeting and expendituresunderthisAgreement,
notwithstandingthe creation underthis Agreementofajointmanagementstructure. The
authorityofeach Partyto budgetannuallyispreserved, as specifiedin Paragraph8.7.
ARTICLE2
MISSIONSTATEMENT
Through its information resources and services, accessible facilities, technology and
professionally trained staff, the Library will support teaching and learning, cultural
enrichment, increased opportunity, knowledge creation, and recreation of St. Petersburg
College and the greater Clearwater community.
ARTICLE3
GOVERNANCEANDUSEOF THECOMMUNITYLIBRARYBUILDING
3.1 Integrated Useand Staffing
3.1.1 TheLibrarywillserve as an integrated use community library. Both
parties will jointlyoperatethe Librarysubjectto the terms and conditions ofthis
Agreement. ThePartiesfullycommittothe philosophyofa shareduse community
library.Itistheintentof each Partyto hire orassignemployees to staffthe Librarythat
understandand share such acommitment,and who willserve theclientele ofthe Library
withoutany outward appearance ofservingseparate employers.
3.1.2 Atalltimes duringthis Agreement, individuals assigned to staffthe
Librarywillbeemployees ofthe Partythathired them, and thoseemployees willbe
subject solelyto the payscales andemployee benefits oftheemployingParty. To ensure
compliance by each Partywith laws and regulations relatingto employment, the Parties
mayattheirdiscretion,each conductan annualemploymentauditoftheirstaffworking
in the Library.Each Partyagreestoensurethatits supervisors workingin the Library
havebeentrained on and are knowledgeableaboutissuesrelatingtojointemployees, and
are awarethattheymust avoid, where possible,creatinga situation in whichajoint
employmentissue may arise.
3.1.3 Each Partywillprovide professionalstafftrained and knowledgeable
aboutthe learningresources, information,media materials andservicesrequiredforthe
clientele ofthe respective Parties.
3.1.4 TheParties willprovide cross-trainingoftheirrespective stafftoensure all staff have a comprehensive overview of the Library’s operation. All staff in joint or shared use areas, such as circulation, will be trained to provide seamless service to both college and public users. Certain functions performed by staffwithin the Library may from time to time be functions that the Co-Managers determine shall be the shared responsibility of the City and the College. Additionally, the College shallprovide library personnel up to a total of 80 hours perweek, which shall be qualified professionals performingreference and circulation services. The Co-Managers shall review and periodically revise their staffing plans as deemed necessary and in accordance with paragraph 3.7of this Agreement.
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3.1.5 Because minors willbe usingthe Library,each Partymustrequire a
Level 2 background checkon eachofits employees whoprovide services withinor
immediatelyaround the Libraryand who mayhave directaccess tominorsand students.
3.2 LibraryBuilding
3.2.1 The Collegewill own the Library, and thelandon which itsits aswellas
theinfrastructureand facilitiesthatsupportit,theCollectionsthatithas purchasedor
willpurchase withitsown funds and the Contents.Likewise, the Cityshallown the
Collectionsand Special Contentsthatithaspurchased orwill purchaseand housesinthe
Library. Upon expirationoftheTermoraRenewalTermunderParagraph 1.3, the City
shallbeentitled to remove the Collections and Special Contents itpurchased or
contributed.
3.2.2 Unless restricted by law or contract, each Party’s Collections inthe
Librarywillgenerallybeavailableto alllibrarypatrons.
3.2.3 The Library shall be open a minimum of six daysa week, with the
exception of weeks that contain holidays. The Parties shall mutually develop a plan for
establishing operational hours of theLibrary, to includeevening and weekend hours,
during which the Library shall be staffed by employees of the City and College. The
hours of operation shall be reviewed and adjusted bymutual agreement of the Co-
Managers and the Operational SteeringCommittee in accordance with paragraphs 3.7
and 3.8, herein.
3.3 Space Designationand Allocation
TheParties,through the Operational Steering Committee (“Operational Committee”)
describedin Paragraph 3.8, shallwork withthe design consultantduringdesign ofthe
Libraryto designatethe functionsof specific spaces within the interiorofthelibrary, and
neededinfrastructure.TheOperational Committeeshallalso beresponsible forreviewing
the function of spaceon an on-goingbasis, and recommendingto the Executive
Committee waysto achieve effective useoftheLibrary.
3.4 Interiorand City-exclusive Parking Space
3.4.1 Theinteriorofthe Libraryshallgenerallybe sharedspace to be used jointly and freelybyboth Partiesunless otherwise designatedherein, but the parties understand that the City is receiving 9,456 square feet of City-dedicated Space within the Library, which shall not exceed a total 43,515 square feet. The College understands that the City’s assigned, proportionate percentage for operational costs within the Library shall not exceed the 37.8% threshold nor will its share of Shared space exceed 7,010 square feet during the span of this agreement.
3.4.2 At minimum, eighty(80) City-exclusive parking spaces will be located
near the immediate vicinity of the Library building, and such City-exclusive parking
shall meet the City’s requirements,as approved by the College. City patrons shall be
required to use the City-exclusive parking spaces before non City-exclusiveparking
spaces.
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3.5 Use ofthe Roof
Eitherpartymayrequestthrough the Operational Committeethatitbe permittedto
purchasetelecommunications antennas, microwave orsatellite dishes orother
communications equipmentforinstallation on the Libraryroofforthe benefitoflibrary
clientele. Placementofthe equipmentontheroofissubjecttorequired government
approvals atthe cost and expenseofboth Parties, suchexpense subjecttothe Parties’
respective CostSharing Percentages.The Parties willbearthe costofroutine
maintenance ofthe equipmentbasedon theirCostSharingPercentages. Before any
equipmentisinstalled,the Parties and the Library’sproperty insurer(s)orother
consultant(s)shallapprove the plansandmethods foranyaesthetic, structural, safetyor
technologicalconcerns.The Partieswill notunreasonablywithholdtheirapproval.
3.6 SeparateJurisdiction andIdentity
3.6.1 Each Partyshallmaintain sole authorityoverthose non-libraryspecific
activities thatare relatedtotheoverallmanagementand administration oftheir
operations ofwhich the Libraryis apart, such asbudgeting, human resources,and
procurement, subjectto theterms andconditionsofthis Agreement. Additionally, each
Partyshallfollowits own processes forthoseactivities, subjectto the terms and
conditions ofthis Agreement.The Parties agree toprovidenoticetoeach otherpromptly
ofanyofthose activitiesthatmightmateriallyaffectorimpairthe operation ofthe
Libraryas describedinthis Agreementorasa full-service libraryforthe public and the
College.
3.6.2 TheCo-Managers, asdefined in Section3.7, shalldetermine those
functions within the Librarythatthe Parties willjointlyoperate, such ascirculation
and meeting space, and shall mutually develop and implement policy and procedure
accordingly.
3.6.3 Each Partyshallcoordinateanyuse bythird parties ofthe Library through
the Operational Committee, whichwillthendevelop athird-partyusepolicythatis
consistentwiththose ofthe City and the Collegeforits other buildings.The Parties shall
jointlyagreeto thethird-partyusepolicy inadvanceof any third party use. Fundraising
orsocialevents sponsored bythe College, the Cityorby entitiesrelatedto eitherthe
College orthe Citywillnotbesubjectto the payment ofrentalfees solongastheuse is
notcontinuous forthose typesofactivities duringany year.Ameeting room, within the
SharedSpace,will be available for thirdpartiesthat choose to utilize such space for
informative or cultural programs that are free to the public, and pursuant to the City’s
library policy, such third parties will not be subject to the payment of rental fees for the
use of such space. The Collegemay elect to charge rentalfeesincompliance with its use
facilities use policy.
3.6.4 Sincethe Libraryis a buildingowned bythe College, the College’s
policies and administrative regulations and requirements for timely reporting thatrelate
to itsproperty, such asrestrictions on smoking,solicitation,and child welfare applyto
the useofthe Library.Childrenmay utilize the Library, so long as their conduct and
supervision meets with the College’s policies, operational procedures,and
administrative regulationsof the College and the Library.
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3.6.5 Anyand allmonies provided tothe Citybyorthrough the Clearwater
Library System Foundationoranythird party, such as the Clearwater Friends of
Library,shallbeforthesole use and benefitofthe Cityand are notsubject to this
Agreement.Likewise, anyand allmonies provided tothe College or SPC Board of
Trustees by or through the SPC Foundation, Inc.,oranythird partyshallbeforthe sole
useand benefitoftheCollegeand arenotsubjecttothis Agreement.
3.7 Designated Co-Managers
The College and the City shalleachselecta persontoserve onits behalfas a co-manager
ofthe Library(“Co-Managers”).The Co-Managers willestablish and communicate
library operationalprocedures andprotocols as wellas manage theoperations ofthe
Library. In the eventofapermanentvacancyin the positionofone oftheCo-Managers, a
representative ofthe otherPartyorhis orherdesigneemayserve ona selection
committee asa resourceforthe Partyfillingthe vacancy. Both Partiesrecognize thatany
hiringdecisionisthe sole and exclusive decisionofthe PartyemployingthatCo-
Manager.Theresponsibilities ofthe Co-Managers or theirdesignees includethe
following, inadditionto otherresponsibilities as may be specified in this Agreement:
3.7.1 When practical to both Parties, jointlydevelopa coordinated plan for
publicizingscheduledevents,programs and servicesto be adoptedand followed by
both Parties; otherwise, each party will individually plan topublicize scheduled
events, programs, and services on its own;
3.7.2 Provide, atthe requestofthe otherParty, a staffmemberto serve on any
selectioncommitteeoftheotherPartyto selectneworreplacementstaffforlibrarians
and other professionalstaff,recognizingthatthe hiringdecision is solelythatofthe
hiringParty;
3.7.3 Supervisetheirrespective staffand agree on supervisoryand
communication procedures,includingdelegation procedures, inthe eventofone Co-
Manager’s absence;
3.7.4 Jointlyschedule staffto ensure adequateservice coverage in the Library
basedon the hoursthe Libraryis open,includinga staffingplan forall libraryfunctions
foreach year;
3.7.5 Periodicallyupdate the staffingplan toreflectthechanges in position
assignments between and within programs and functions, andto ensure thatthework
schedulesof employees in allpositionsare maintained on acurrentbasis andprovided to
theappropriate employees and supervisorsas necessary;
3.7.6 Discuss andidentifyfactorsthatare importanttothe mission ofthe
Libraryforevaluatingthe performance oftheindividuals assignedto workatthe
Library, recognizingthateach Partywillevaluateits employees usingits own required
forms andprocedures, and thatdecisions relatingtoevaluation and discipline arethe sole
responsibilityof the Partythatemploys the individual;
3.7.7 Identifythelibraryfunctions thatthe Parties willjointlyperformand
establish benchmarks, procedures and guidelinesforthosefunctions;
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3.7.8 Jointly assess and recommend Deferred Maintenance,Capital
Improvements and CapitalRepairs(asdefinedin Paragraph 5.1)programforthe Library
and make recommendationstothe Operational Committee,asdeemed necessary;
3.7.9 Develop anyremodelingideas and recommend themto the Operational
Committee;
3.7.10 Serve onthe Operational Committeetooversee managementand
operations ofthe Library;
3.7.11 Actasthelead pointofcontactforeach Party, and assume day-to-day
responsibilitytotheleadership ofboth Parties concerningthe operation andmanagement
of the Library;
3.7.12 Resolve disagreementsanddisputes referred tothembythe Operational
Committee;and
3.7.13 EnsurethatthestaffoftheLibraryis cross-trainedandtrained inthe
policies andprocedures ofthe Library, andthatthe staffattendsappropriate meetings and
trainingsessions.
3.8 Operational Steering CommitteeTeam
An Operational Committeeshallbeestablished andcomprisedofthe Co-
Managers, the Clearwater Library Director or his/her designee and theCollege’s
Director ofLearning Resources or his/her designee. Theresponsibilitiesofthe
Operational Committeeshallbeasfollows:
3.8.1 Meetmonthlyduringthefirstyearofthe Libraryoperations,atleast
quarterlythereafterand atsuch othertimes deemed necessarybythe Operational
Committee;
3.8.2 Discuss the mutualneeds and goals ofthe College and the Cityas they
relate tothe Library;
3.8.3 Fosterand developanintegrated libraryoperationby drafting an
Integrated Procedures Manual that willaddress policies, procedures, and day-to-day
matters regarding the Librarywithapprovalof such Integrated Procedures Manual or
subsequent modificationsfrom the Executive Committee. Such Integrated Procedures
Manual shall include, but not be limited to, policy, protocol and procedures related
to public meeting space and scheduling, facility use and accessibility policies,
computer usage policy, security protocols, printservicesand copyright policies, and
shared technology policies;
3.8.4 Recommend the days and hours ofoperation forthe Librarytothe
appropriate entityorentities withineach Partythatareresponsibleforapprovingthose
operationalissues, ifapplicable;
3.8.5 Recommend lendingproceduresappropriateto the operation ofthe
12[GM14-1721-003/185212/1]
Library;
3.8.6 Attempttoresolve disputesand disagreementsthatmayarise underthis
Agreementorduetoinconsistenciesbetweenthe policies ofthe Collegeand the City as
tobookand materialloans, returns and renewals,staffing, and access to Library
Collections,computers, theinternetand otherservices,formembers ofthe generalpublic
and the college community;
3.8.7 Recommend, bydates thatpermiteach Partytocomplywith its
budgeting process,an annualoperatingand capitalbudgetfortheLibrarytothe
Executive Committee;
3.8.8 Develop animmediatecommunications planforroutine and non-routine
events thatintegrate withthatoftheLibrary,includingdevelopingproceduresfor
compliance withthe Library’s EmergencyOperations Planand the College’s Emergency
Management Planand operational continuity protocols;and
3.8.9 Reviewremodelingrecommendationsofthe Co-Managers andforward
any approved recommendationsthrough each Party’sprocess forfundingand final
approvalofsuch recommendations.
3.9 Executive Committee
3.9.1 The SPC Clearwater Campus Provost andClearwater’s Assistant City
Managershallserve on, andcomprise, the Executive Committee.
3.9.2 TheExecutive Committee shallmeetannually for the first three years
of the initial term of the Agreement and may meetas-needed during the remaining
portion of the initial term or renewal terms to discuss otherissues as determined bythe
Parties.
3.9.3 TheExecutive Committee shallmeetas-needed toresolve disputes and
disagreements referred toitbythe Operational Committee,in the eventthe members of that
committee are unable to reach aconsensus, and to approve the Integrated Procedures
Manual and any subsequent changes to such Manual.
ARTICLE4
LIBRARYOPERATIONS
4.1 TheCollection
4.1.1 Themembers ofthe generalpublicand users connected tothe College
shallhave therightto on-siteuseofthe Collection.The Collectionshallbe of
sufficientscope and currencytoserve the greaterClearwaterarea as wellassupport
specific needs ofCollege.
4.1.2 Each Partyshallown thatpartofthe Collectionthatitpurchases usingits
own funds.Ifthe Parties determinethatitis necessaryto purchase anyCollection
materialsjointly, theyshallconfer, before makingthe purchase, withtheirrespective
Finance and Risk-management Departments to ensure thatanyjointly-owned property
willbe properlyinventoried and valued.
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4.1.3 Each Partyshallretain the righttoselectmaterials forthe Collection appropriate to itsspecificclientele whouse the Library, and shallberesponsibleforselectingthe Collection materialsthatbestmeetthe needs ofitsconstituencywithin the dollarsthateach Party has separatelybudgetedand available.
4.1.4 Each Partywillhave a written collectionsdevelopmentpolicy. The policy
will establishclearguidelinesforthe types ofmaterialsto be acquired, acquisition
priorities, procedures, processingforleasingand rentalofmaterials, challenge and
withdrawalas wellasdisposition ofmaterialsandthe processes and procedures, ifany,
forthe imposition and enforcementofpenalties,fees orfines, if any,forthe delinquent
return ofmaterials orloss ofordamage to materials.
4.1.5 Each Party, through its respective Co-Manager,shallretain the rightto
establishrules and procedures regardingthe on-site use ofthatpartofthe Collection that
itowns. Additionally, each Party, through its Co-Manager, shallbe allowed to setits own
off-sitelendingpolicies forcertain materials inthe Collection.
4.1.6 Regardingits materials, each Party, through its respective Co-Manager,
shallretain the right to discontinueanyperiodicals,reducethatportion ofthe Collection
thatitowns,repairits books, discontinuelendingcertaintypes ofits materials (for
example, videos)andreclassifyorcatalog them.
4.1.7 Each Party shall catalog itsown Collection pursuant to its own
cataloging systemand will participate in its own separate integrated library system
(“ILS”). The parties understand that there will not be completely integrated Collection
amongst the parties; however, to the extent possible, both parties will work toward
sharing information and creating as much transparency as possible between the two
catalogsand ILS’s. Each party understands that it will be separately responsible for
maintaining its own Bibliographicrecords, borrowerrecords,anditemrecordsin the
standard manner utilized by each respective party.
4.2 LendingPolicy
The College andthe Cityshalladhereto its respective lendingpoliciesforeach
Collection.Theterm “lendingpolicy” shallmean allpolicies, rules andregulations
promulgated byeitherParty regardingthe off-site use ofany materials within the
Collection. Suchlendingpolicyshall include, withoutlimitation,thetime periodfor
suchoff-site use,earlyreturn policies, reserve policies,the amountofanylate fines, and
thenumberofmaterials thatcan be borrowed atone time bya single borrower.
4.3 Collection ofFines
TheCo-Managers willestablish a procedure forthe collection offines andforthe
distributionor use ofanymonies collected.
4.4 ElectronicMaterials
When negotiatinglicenseorotheruse agreements forelectronically-availablematerials,
both Partiesshallattempttonegotiateforthe benefitofalllibraries within each Party’s
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librarynetwork as longas suchnegotiations do notresultin thatParty’s incurring
additionalcosts.Under circumstances where a Partyis notableto negotiateuse beyond
its ownclientelewithout incurringadditionalcosts,thatPartyshallhave the rightto
restrictaccessto thosematerials so as notto violatethelicense oruse agreement.
4.5 IntellectualFreedom
Itis theintentoftheCollegeand theCitytocontinue to honorthecurrentpolicyofboth
the Collegeand the Cityto provide accesstoallservices and materials. Iflaws or
ordinances are passed thatrestrictoneorboth ofthe Parties’abilityto provide services,
orifa Partyimposes rules, policies orregulations thatrestrictaccessforcertain groups
ofusersto materialwithinthe Collection oreitherParty’ssponsoredservices or
programs, each Partythrough itsCo-Manager agreesto promptlynotifythe otherParty.
Upon notification,the Parties,through theirCo-Managers, willmeetand mutually
establish a policytoaddresstheissue.
4.6 Integrated LibrarySystems
Each respective party will be responsible for purchase and maintenance of its own
ILS. To the extent possible, both parties’ ILS will be accessible from computers and
equipment throughout the Library. The College will ensure, to the best of its ability,
that its ILS technology or ILS-related technology upgrades work with the City’s
technology.
The City also utilizes RFID technology and will provide the sorting equipment and
technology that supports only the check-in and –out and security for the City’s
Collection. If the College adopts RFID technology while this Agreement is in place,
the City will, to the best of its ability, attempt to have its RFID technology work with
the College’s.
4.7 LibraryPrivileges
Members ofthe general public andthe College’s students and faculty shallhave access
to theShared Space duringallhours thatthe Libraryis open; however, the general
public and/or studentsand facultymay not have access to the City-dedicated or the
College-dedicated Program Space, if such respective area is closed. The City and the
College will work to provide whatever service is needed,in the event that the other is
closed, and each Party reserves the right to adjust its hoursof operation and staffing.
Each party will honor, to the best staffing and operational capacity, service to Library
patrons when oneofthe Parties is closed pursuant to mutually agreed to accessibility
rules. The Collegemaysuspend orrevoke studentlibraryprivileges for-cause, and City
maysuspend orrevoke libraryprivileges ofthegeneralpublic for-cause,as determined
intheirsole discretion.
4.8 ComputerUse
Co-Managers shall establish proceduresforaccessto computers basedon the
managementofaccessthat,to theextentfeasible, providesthe same accessto each
Party’s clienteleastheyhave ateach Party’s separately-operatedlocations. Use of, and
access to, computers shall be subject to the established computer usage policies and
15[GM14-1721-003/185212/1]
procedures of the Library and the College, and as incorporated into the Integrated
Procedures Manual.
4.9 LibraryPrograms
The College and the Cityshalleachretainthe righttocreate, sponsorandoperate
separatelibrary programs fortheirclientelewithin the Library. Each Partyshallbe solely
responsible forfundingitsseparateprograms. The Partiesagree tocooperate in good
faith with eachotherin facilitatingalllibraryprograms operated withintheLibrary.
NeitherPartyshallhave the righttosponsoralibraryprogramthatimposes an
unreasonable burden on shared costsofthe Parties orLibraryfacilities.
4.10 ServiceMarks andTrademarks
NeitherPartyshalluse anyservicemarks, trademarks,logos orothermarks oftheother
Party withoutthe express writtenapprovalofthe otherParty. The useofanymarksmust
complywith the owner’s requirements,includingusingthe “circleR” indication ofa
registered trademark.
4.11 AncillaryFunctions
TheParties shallhave therightto provide separateservicestotheirclientelethatare
ancillaryto the corelibraryservices, solongas theydo notburdenLibraryresources or
costs.
ARTICLE5
RESPECTIVEDUTIES ANDRESPONSIBILITIES
5.1 Definitions
Forthe purposes ofthis Article, the followingdefinitions shallapply:
5.1.1 “Capital” means thatdollaramountatwhich each Partyconsiders an
expenseto be capitalized anddepreciableforaccountingpurposes.
5.1.2 “CapitalImprovement” means a planned Capitalexpenditureto
renovate or expandthe Site orthe Site’s infrastructure, includingmajorbuilding
systems.
5.1.3 “CapitalRepair” means a planned periodic Capitalexpenditure that
correctsa defectordegradation ofmajorbuildingsystems, siteimprovements,
components,assemblies or capitalequipment. Itis asubsetofregularornormal
facilitymaintenancethatrefers to costly repairs orthereplacement/rebuildingof
majorfacilitycomponents. Forexample, roofreplacementattheend ofits anticipated
usefullifeistypicallya CapitalRepairitem, while replacinga roofseveralyears after
itsnormalusefullife isconsidereda DeferredMaintenance item. CapitalRepairdoes
notinclude expansionorrenovation offacilities.
5.1.4 “Deferred Maintenance” means expenditures for repairs not
16[GM14-1721-003/185212/1]
accomplishedas a partofroutine maintenanceorCapitalRepairthathave accumulated
to the pointwherefacility deterioration is imminentand could impairthe proper
functioningoftheLibrary. DeferredMaintenance willgenerallyinvolve a Capital
expense.
5.1.5 “EmergencyMaintenance orRepair” means a suddenand unanticipated
event thatcausesanimminentoractualsignificantpropertyloss, damage or
deterioration tothe Site and thatrequires an immediateresponseandexpenditure,
generallya Capitalexpense, toavoid dangertopersonsorproperty, orhindrance ofthe
properfunctioningofthe Library.
5.1.6 “RoutineMaintenance” means the day-to-dayefforts to control
deteriorationof facilities(up-keepexpenses)through scheduled repetitive activities
(suchas cleaning), periodic scheduledwork(such asinspections and equipment
adjustments)and minorrepairs made on an as-needed basis.RoutineMaintenance may
ormaynotinvolve a Capitalexpense.
5.1.7 “Site” meansthe Libraryand the parkingspaces necessaryto meetthe
City’srequirementsas approved by the College.
5.2 GeneralStatementofSiteResponsibility;CostSharingand Reimbursement
5.2.1 As the ownerofthe Site, the College shallbe solelyresponsible and
authorizedto contractforand undertake CapitalImprovements, CapitalRepairs,
DeferredMaintenance, EmergencyMaintenanceorRepairs orRoutine Maintenanceto
the Site, exceptasspecifiedin this Paragraph.Anyofthose activities thatthe College
undertakes ontherecommendation ofthe Executive Committee oraspartofthe
College’sstandardsformaintainingitsfacilitiesshallbe fundedbythe Parties
accordingto paragraph 5.4 herein. The Collegeagrees to useits best efforts to
accommodate theCity’s recommended schedule as reflectedin ExhibitAorassuchis
modifiedfromtime to time.
5.2.2 The College shallundertake EmergencyMaintenanceorRepairseither
unilaterally orontherecommendationofthe Co-Managers and willrequestthe Executive
Committee toratify anysuch actions.Upon ratification bythe Executive Committee, the
College shall draw funds from the Operational Fund, as detailed in paragraph 5.4 herein,
and this shall constitute the City’s full contribution to thecostofanysuch Emergency
Maintenance or Repairs.
5.2.3 ForanyCapitalImprovements, CapitalRepairs,DeferredMaintenance,
or Routine Maintenance the Collegeshallselectacontractorusingits competitive
procurement process. ForEmergencyMaintenance orRepairs,the Collegeshallobtain
competition totheextent itis practicable underthecircumstances. Forinstancesin
which itis appropriate to obtainthe services ofa contractorthrough an existingjob order
contract, eitherawarded byeitherPartyor byanotherFloridapublicentityand available
throughcooperative purchasing, the College mayuse thatcontractinstead ofprocuring
bids.
5.2.4 ForCapitalImprovementsrequested bythe ExecutiveCommittee, or
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Capital Repairs orDeferredMaintenancerecommended bytheExecutive Committee,theCollege shall draw funds from the OperationalFund, as detailed in paragraph 5.4 herein, and this shall constitute the City’s full contribution to the cost of any such Capital Improvement, Capital Repair, or Deferred Maintenance.
5.2.5 ForRoutineMaintenance,the Collegeshalldraw from the Operational
Fund and, as detailed in paragraph 5.4herein, this shall constitute the City’s full
contribution to the cost of any such Routine Maintenance.
5.3 Appearanceofthe Site
Duringthetermofthis Agreementand unlessthe Parties agreeotherwise,the
Collegeshall keep the Site in goodrepair, operatingcondition, workingorder, and
appearance, including withoutlimitation:
5.3.1 maintainingand keepingtheinteriorandexteriorofthe Site clean,
painted andin good condition andrepair, reasonable wearandtearexcepted;and
5.3.2 operatingand maintaining(andreplacingas applicable)allparts ofthe
Site,including,butnotlimited to,airconditioning, heating, plumbing, bathrooms,
electricaldistribution systems, elevators, concretefoundation floors,roofs, building
structure systems, fire alarm systems and parking;keepingthemin clean and good
condition, reasonable wearand tear excepted.
5.4 Routine ServicesandMaintenance;Reimbursementand CostSharing
5.4.1 Unlessthe Parties determine otherwise,the Collegeshallbe responsible,
through the SPC Board of Trustees, to provide orsecurethe services as neededto
maintain andservice the Siteincluding, but notlimitedto,telecommunications,
particularly providing for City-specific time clock and a method to direct City phone
calls to City staff,janitorial, utilities,trash removal, landscape,electricaland heatingand
airconditioningservices.
5.4.2 The City shall contribute with quarterly payments to an Operational Fund
to be maintained and administered by the Collegein accordance with the provisions
herein. The Operational Fund shall be used to cover 100% of the City’s share of costs
for “Emergency Maintenance & Repair” & “Routine Maintenance,” as defined by this
Agreement; janitorial services; utility services including electric, sewer/water, and gas;
for “Capital Improvements;” “Capital Repairs;”and “Deferred Maintenance”as defined
by thisAgreement. The City agrees tocontribute the following amounts to the
Operational Fund:
5.4.2.1 A minimum of $118,884.52per year to the Operational Fund for
maintenance of the City-dedicated Space and the City’s proportionate share
(37.8%) of the Shared Space. This amount is based on $7.22per square foot of
16,466square feet.
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5.4.2.2 After the first year of the Agreement, the College reserves the right
to increase the City’s annual contribution toward the Operational Fund insubsequent years
of the Agreement no more thana maximum of three percent(3%) over the previous year’s
contributionorbytheOperational Costs—New Facilities (OCNF) rate established by the
State of Florida for that contract year,whichever increase amount is less.In the event that
there is an OCNF decrease or no OCNFincrease, then there shall be no increase (0%) to the
City’s annual contribution for that contract year.
5.4.3 Regarding the College’s obligations and contribution towards operational
and maintenance costs, the College shall:
5.4.3.1Pay all construction costs for the project over and above the City’s
contribution as described hereinor the Intergovernmental Agreement.
5.4.3.2Pay all costs over and above the City’s contribution as described herein
for Emergency “Maintenance & Repair” & “Routine Maintenance” as
defined by the Operating Agreement; janitorial services; and utility
services including electric, sewer & water and gas.
5.4.3.3Pay all costs over and above the City’s contribution as described herein
for “Capital Improvements” & Capital Repairs” as defined by the
Operating Agreement.
5.4.4 The Collegeshallsecure otherservices thattheParties mutuallyagree are
desiredor become necessaryto promote ormaintain optimaluseofthe Library. Such
servicesincludethosethatareprovidedinthe interestof the health orsafetyofthe
patrons, such as pestcontroloremergency medicalservices equipment.TheCollege shall
draw the City’s shared cost of such other service from the Operational Fund, as detailed
in paragraph 5.4.2 herein.
5.5 Liensand Encumbrances
5.5.1 Both PartiesagreethattheSiteshallbe keptfree andclearfromanyand
all mechanics’and materialmen’sliens, claims and charges. To the extent allowable by
law, each Partyshallindemnifyand holdthe otherPartyharmlessfromanyand allcost,
expenses,claims, liens ordemands, including reasonable attorney’s fees,(collectively
“costs”)arisingoutoforbyvirtue ofanynonpaymentof anyobligationsincurred bythe
indemnifyingPartyrelatingto the Library.
5.5.2 Both PartiesagreethatthisAgreementand theirrespective interestsshall
notbe subordinatedorsubjecttoanyencumbrances.
5.6 Storage ofHazardous Materials
NeitherPartyshalluse orstore hazardous materials exceptforrequired cleaningsupplies
orother necessarysubstances keptin reasonablynecessaryquantities fornormallibrary
functions, providedsuchsubstancesshallbe storedin accordancewith allapplicablelaws
and regulations.
19[GM14-1721-003/185212/1]
5.7 Contents
Before the Library opens, the Parties, through the Co-Managers, shallbe responsible for
providing theirown Contents to house in the Library. TheCityshall provide its own
security for its Contents, and such security measures includecirculation RFID equipment,
self-check machines, sorters, and security gates. The City shall be solely responsiblethe
replacement and purchase of its contents, per City Council budgetary restraints.
5.8 NamingRights
5.8.1 Library Name. The College and the City shall agree to name the Library
the Clearwater East Community Libraryat St. Petersburg College.
5.8.2 Names of Allocated Space. The College and the City shall each retain the
right to name spaces within the College-designated Space and the City-designated Space,
respectively, subject to the reasonable approval of the other Party.
5.8.3 Names of Shared and Common Space. Either Party shall have the right to
propose to the other Party names for any shared or common space within the Library.
Such proposed names shall be submitted by the Party proposing such name to the other
Party, and the Parties, each using their respective guidelines and procedures, shall decide
whether or not to approve of such names. In the event the Parties do not agree as to any
such proposed name, such shared space or common space shall not be named.
5.9 Advertising
Exceptforroutine announcements regardingprograms and services, noformof
publicity, advertising, orpromotion concerningthe Libraryshallbe issued byeither
Party withoutthe priorwrittenconsentoftheotherParty, exceptas suchrelease or
announcementmay be required bylaw,in which case the Partyrequired tomake the
release orannouncementshall, to the extentpossible, allowthe otherPartyreasonable
time tocommenton suchrelease or announcementinadvance ofsuch issuance.
5.10 Safety or Security
The College, atitssole expense, shallbe responsibleforsafety or securityservicesboth
inside and outside the Library.EachPartyshallensurethatthe provideracknowledges
andagreesto complywith the College’s and the City’s Comprehensive Emergency
Operations Manualand coordinatesdeliveryofitsservices with Clearwater’s Police
Department, where necessary.The safety or security service providershallbe properly
licensedandinsured.
ARTICLE6
DISPUTES ANDDEFAULTS
6.1 Dispute Resolution
In the eventthatthe Executive Committee is unabletoreach a consensusregardinga
20[GM14-1721-003/185212/1]
dispute,the Executive Committee mayreferthe disputetothe Presidentofthe College or
his orherdesignee and the City Managerorhis orherdesigneeforresolution.Disputes
relatingtomatters ofthe City’sorCollege’spolicies orprocedures, orto the laws that
govern each Party, mayrequirethatthe dispute be referred to eachParty’s governing
board, which mayagree to submitthe dispute to some alternative disputeresolution
process.Ifa Partybelieves thata disputeinvolves a default bythe otherPartyofthis
Agreementora disagreementinvolvingthe interpretation ofa material provision ofthis
Agreement, the procedures andremediesspecifiedin Article 6 apply.In all cases of
disputes ordefaults underthis Agreement,theParties willfirstattempttoresolve
differences,in good faith, betweenthemselves.
6.2 WithdrawalfromAgreement
6.2.1 ThePartiesrecognize thatthis Agreementrequires cooperation between
the Partiesanda longtermfinancialcommitmentbyeach Party. Accordingly,
withdrawalfromthis Agreementis a defaultasspecified in Paragraph 6.3.8.
6.2.2 Notwithstanding Section 6.2.1, if a Party’s withdrawal is due to budget
reductions or program elimination during the Term, or any other reason mutually
agreed to by the parties, the withdrawing Party shall give written notice as specified in
this Agreement immediately on knowing that withdrawal is necessary, but in any event,
no later than 180 calendar days before October 1st of the following fiscal year. If the
College withdraws from or this Agreement is terminated, by the Collegewithout cause,
or the City for-cause, then the College agrees to pay the City an amount equal to the
unamortized design and construction funds provided to the College by the City,
calculated as detailed in Exhibit A of the Intergovernmental Agreement, on the date of
the termination, such unamortized design and construction costs to be determined by
amortizing on a straight line basis over a thirty (30) year period commencing on the
Operating Agreement commencement date. If the Operating Agreement is terminated
during the span of an agreement year, then the amount of the City’s refund will be
prorated for that particular agreement year. The baseline year shall be the first year of
joint operation.If the Citywithdraws from orterminates the Operating Agreement
without cause, the College may keep all funds paid toward the constructionand design
of theLibrary, without any reimbursement to the City.
6.2.3 ThewithdrawingPartyshallbe entitledtoremove its Collectionand
Special Contents.
6.2.4 Alternative to the option provided in 6.2.2, ifthe College is the
withdrawingParty,the Citycan opt to enterinto aleaseforthe Libraryunderwhich
the Citymaycontinue to operatethe building asa public library. While the Cityshall
notpayrent,the lease willaddress issues suchas the terms underwhichthe City
continues to usethe Contents, insuringthose Contents,andthe City’s reimbursement
ofcosts relatedto maintainingand operatingthe Library.
6.3 Default
”Without cause” withdrawal or terminationoccurs underthisAgreementas follows:
21[GM14-1721-003/185212/1]
6.3.1 The City fails to payits quarterly payment into the Operational Fund, as
required underthis Agreement;
6.3.2 The Collegefailsto performmaintenance orrepairsrequired underthis
Agreement;
6.3.3 APartyfails tocomplywith anyothermaterialprovision ofthis
Agreement;
6.3.4 APartyfails topayits respective share ofthe funds asprovidedforinthe
Library ProjectBudget;
6.3.5 The College fails to pay all construction costs for the project over and
above the Citycontribution as described in paragraph 5.4 herein;
6.3.6 The College fails to pay all costs over and above City contribution, as
described in paragraph 5.4herein, for Emergency “Maintenance & Repair” & “Routine
Maintenance” as defined by this Agreement; janitorial services; and utility services
including electric, sewer & water and gas;
6.3.7 The College fails to pay all costs over and above the City’s contribution,
asdescribed in paragraph 5.4 herein,for “Capital Improvements” & Capital Repairs” as
defined by the Operating Agreement; or
6.3.8 APartyunilaterallywithdraws fromthe AgreementduringtheTerm.
6.4 Notice ofDefault;Cure
Ifa Partyfailsto cureits defaultwithin thirty (30)calendar days followingwritten
notice fromtheotherParty, thatPartyshallbe considered in default.
6.5 Remedies
Upon theoccurrenceofa defaultand untilthe defaultingPartycures it, the non-
defaultingparty mayexercise all, anyoranycombination ofthe followingremedies,in
anyorderand repetitively:
6.5.1 Thenon-defaultingPartymayperformanyofthe defaultingParty’s
obligations underthis Agreementwithoutincurringanyliabilityto the non-defaulting
Partyforanyloss or damage thatitmaysustainas aresult.The non-defaultingpartyshall
be entitledto recoverallof itscostsand expensesincurredin connection with that
performance, plusan administrative fee equaltotheprime ratetimes thetotalcostsand
expenses, togetherwith interestattherate of10% peryearfromthe date thatthe non-
defaultingPartypaid orincurred ituntilthe defaultingParty fullypays the costor
expense.
6.5.2 Thenon-defaultingPartymaysuspendcertain privileges andservices
providedto the defaultingPartyortowhichitnormallyhasaccess.In no event, however,
shallanyactive studentin good standingofthe Collegeora Citylibrarypatronin good
standingbe denied admittance totheLibraryoraccess to anylibraryservicesasa result
22[GM14-1721-003/185212/1]
ofthe default.
6.5.3 Thenon-defaultingPartymaypursueanyand allotherremediesto which
itmay be entitled atlaw,inequityorunderthe provisions ofthe agreement.Theserights
and remedies areintended tobe and shallbe cumulative, andtheexercise orattempted
exercisebythe non-defaultingpartyofa given remedyshallnotprecludeorlimitthe
rightorabilityofthe non-defaultingPartyto exercise, atthe same oratanydifferent
time, anyotherremedy orremedies.
6.6 DefaultProcedures
Ifa Partydefaults underthis Agreement, the Parties may, with the approvaloftheprocess
by theirgoverningboards,referthe mattertonon-bindingmediation.Theinitiation of
non-binding mediationshallnotin anywayimpairtherightofthenon-defaultingParty
to filea claimunder FloridaStatutesand the statuteof limitationsshallbetolledforthe
periodfromthe date ofthe approvalofthe governingboards tomediateuntilthe datethat
the mediationis complete.The non-defaultingParty, however,maystill opt toinstitute
litigation withoutinstitutingnon-binding mediation.Legal expensesin the eventofany
litigationinstituted byeitherthe Cityorthe Collegeagainstthe otherin anyway
connectedwith this Agreementshall be covered by each respective party,and the
successfulpartyto anysuchaction(whetherornot prosecutedtojudgment)shallnot
recoverfromthe otherpartyattorney’sfees and court costs.
ARTICLE7
INDEMNIFICATIONANDINSURANCE
7.1 Indemnification
7.1.1Each party hereto shall indemnify and hold harmless and defend the
other party, their trustees, officers, agents, elected officials, or employees, from any
and all liability, damages, cost, or expense any indemnified party shall become
obligated to pay by reason of any claim, lawsuit, or judgment on account of injury
to property or injury received or death suffered to persons, which is caused by the
act or omission of any duty that the indemnifying party or their trustees, officers,
agents, electedofficials, or employees under this Agreement. This indemnification
clause shall survive the expiration or earlier termination of this Agreement until all
claims against the Parties involving any indemnified matters are resolved or barred
by the applicablestatute of limitation.
7.1.2All of the indemnification obligations of the College and City shall be
limited to the extent permitted by law. Nothing in this Agreement shall alter the waiver
of sovereign immunity or extend the College's or City's liability beyond the limits
established in Section 768.28, Florida Statutes.
7.1.3Nothing herein shall be construed as consent by the City or College to be
sued by third parties in any matter arising out of this Agreement.
7.2 Insurance
7.2.1It is understood that the City and the College shall, at each Party’sown cost
and expense, acquire and maintain (and cause any contractors, subcontractors,
23[GM14-1721-003/185212/1]
representatives, or agentsto acquire and maintain) during the term of this Agreement,
sufficient insurance, self-insurance, or a combination of self-insurance and excess
insurance, to adequately protect the respective interests of the parties. Specifically both
Parties shall carry the following minimum types and amounts of insurance on an
occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis,
then coverage can be obtained on a claims-made basis with a minimum three (3) year tail
following the termination or expiration of this Agreement:
7.2.1.1 Commercial General Liability Insurance coverage in the
minimum amount of $200,000 (two hundred thousanddollars)
per occurrence and $300,000 (three hundred thousanddollars)
general aggregate. Coverage should include but not be limited
to, premises operations, products/completed operations,
products liability, independent contractors, personal injury and
advertising injury.
7.2.1.2 Commercial Automobile Liability Insurance coverage for
any owned, non-owned, hired or borrowed automobile is
required in the minimum amount of $200,000 (two hundred
thousanddollars) combined single limit.
7.2.1.3Unless waived by the State of Florida, statutory Workers’
Compensation Insurance coverage in accordance with the
laws of the State of Florida, and Employer’s Liability
Insurance in the minimum amount of $100,000 (one hundred
thousand dollars) each employee each accident, $100,000 (one
hundred thousand dollars) each employee by disease and
$500,000 (five hundred thousand dollars) aggregate by disease
with benefits afforded under the laws of the State of Florida.
Coverage should include Voluntary Compensation, Jones Act,
and U.S. Longshoremen’s and Harbor Worker’s Act coverage
where applicable. Coverage must be applicable to employees,
Public Entities, sub Public Entities, and volunteers, if any.
The above insurance limits may be achieved by a combination of primary and
umbrella/excess liability policies, and are subject to applicable changes, including changes
in limits, by the Florida Legislature to the rules and provisions governing such coverage
and to §768.28, Florida Statutes.
7.2.2In addition to coverage required in section 7.2.1 above,after the Certificate
of Occupancy has been issued,the College shall acquire and maintain Property
Insurance on the Library to repair, rebuild, or replace the Library to its original, new
condition. In particular, the College shall acquire and maintain an “all-risk” type of
insurance, including coverage for flood and other catastrophes. The policy shall cover the
Library, appurtenant structures and outbuildings,improvements and alterations, fixtures,
furnishings, equipment, and College-owned contents. The City shall acquire and maintain
such Property Insurance or self-insure to cover 100% of the full replacement value of City-
owned contents within the Library.
7.2.3The College shall purchase and maintain, or cause the Construction
Manager to purchase and maintain, Builder’s Risk insurance, property insurance written
24[GM14-1721-003/185212/1]
on an “all risk” policy form including coverage as detailed in section 7.2.2in an amount
at equal to 100% of the estimated completed value of the project plus any subsequent
modifications to that sum, and shall include property in transit and property stored on or
off premises that shall become part of the project.Such Builder’s Risk insurance shall be
maintained until the final payment has been made and the Certificate of Occupancy is
received.In the eventofdamage to ordestruction ofthe Librarycaused bytheperils
covered byinsurance,the proceeds thereof shall be applied to the reconstruction, repair,
or replacement of the damaged or destroyed portion of the Library and/or fixtures and
personal property of the Party whose insurance is providing the proceeds. The College
shall begin such reconstruction, repair, or replacement promptly after such damage or
destruction occurs and shall continue and properly complete such reconstruction, repair,
or replacement so that same shall be completed expeditiously; the Library shall be free
and clear of all claims and liens. Undernocircumstanceswill the Collegebe requiredto
spend more fundson reconstruction, repairorreplacementthanthe proceedsitreceives
frominsurance,exceptas providedin Paragraph 7.2.4.
7.2.4In the eventtheinsurance proceeds are notsufficienttocomplete
reconstruction, repairor replacementofthe Library, the Partiesshall,through the
Operational Committee, meetandconferwith representatives ofeach Partyto devise a
planforaccommodatingtheirclientele through a buildingthatissmallerin size or
providesfewerservicesthan the originalbuilding, ortoestimate the additionalfunding,
basedon the CostShare Percentage, thateach willneedto contributeto fullycomplete
thereconstruction, repairorreplacement.ThePartiesshallsubmittheirplan tothe
Executive Committee for approval.On approvalofthe Executive Committee, each Party
agreesto pursueapprovals, includingfundingifapplicable,fortheplan. Reconstruction,
repair, orreplacementmaynot begin untileach Partyhas completed theirprocesses for
approvingthe planandthe plan each has approvedis agreeable to both Parties. The
College understands, however, that the City is under no obligation to fund more than the
City’s Contribution, as detailed in the Interlocal Agreement.
7.2.5 Other Insurance Provisions.
7.2.5.1Prior to the execution of this Agreement, and then annually
upon the anniversary date(s) of the insurance policy’s renewal
date(s) for as long as this Agreement remains in effect, each
Party shall furnish the other Party with either a Letter of Self-
Insurance (SIGNED by the Risk Manager) and/or Certificate of
Insurance(s) (using appropriate ACORD certificate, SIGNED
by the Issuer, and with applicable endorsements when required)
evidencing all of the coverage set forth above.
7.2.5.2Both Parties shall provide thirty (30) days written notice of any
cancellation, non-renewal, termination, material change or
reduction in coverage.
7.2.5.3Each Party shall be responsible for their own self-insured
retention or deductibles associated with any purchased program.
The stipulated limits of coverage above shall not be construed as a
limitation of any potential liability, and failure to request evidence of this insurance
25[GM14-1721-003/185212/1]
shall not be construed as a waiver of the City’s or College’s obligation to provide the
insurance coverage specified.
7.3 LiabilityClaims
The College, through itsriskmanagement program,shallhandleall propertyand
liabilityclaims caused by, arisingout of,orrelated tothe operation, maintenance or use of
the Library. The Collegeshalltender allliabilityclaims for whichthe Citymaybe
responsible under Paragraph7.1 and 7.2 to the Cityina timely manner or in no less than 5
business days when the Collegehas knowledge of such claims.
7.4 Indemnification and Insurance Required ofContractors, Subcontractors,
Representatives and/or Agents
Each Partyshallrequire anyindependentcontractors, subcontractors,
representatives, or agentsithires to undertake theactivitiesspecified in Paragraphs5.2
and 5.4tothe following:
7.4.1To defend, indemnify, save, and hold harmless, and defend the City and the
College from any and all claims, suits, judgments, and liability for death, personal injury,
bodily injury, or property damage arising directly or indirectly including legal fees and
costs, or other legal expenses; and
7.4.2To maintain the insurance coverage and minimum amounts identified in
section 7.2.1 and the insurance provisions in section 7.2.5. All independent contractors,
subcontractors, representatives, and agentsshall include both the City and the College as
“Additional Insured” on all liability policies and, prior to execution of work, will furnish
to both Parties a Certificate of Insurance(s) using appropriate ACORD certificate,
SIGNED by the Issuer, and with applicable ENDORSEMENTS naming the City and
College as an “Additional Insured.”
ARTICLE8
STANDARDTERMS ANDCONDITIONS
8.1 Successors, Assignment
This Agreementshallbebindingupon and inuretothebenefitofthe Parties and their
successors and assigns. No party may assign anyrightorobligation underthis
Agreementwithoutthe consentofthe otherparty, which consentshallnotbe
unreasonablywithheld.
8.2 Integration
This Agreementsetsforththe entire agreementbetween the partiesto the agreementwith
regard to the subjectmatterhereofand supersedes allpriorwritten ororalagreements,
covenants, arrangements, communications, representations orunderstandingbyanyparty
thatare notfully expressed inthis agreement. ThisAgreementmaynotbe modified,
changed, supplemented or terminated, normayanyobligation underthis agreementbe
waived, exceptbywritten instrument signed bythe partyto becharged orits agent, duly
authorizedin writing, oras otherwise expresslypermitted inthisagreement. Thisisa
26[GM14-1721-003/185212/1]
fullyintegrated agreement.
8.3 VoluntaryAgreement
ThePartiesrepresentthattheyhave carefullyreadthisAgreement, have consultedwith
theirown legalcounsel, knowand understandthe contents ofthis Agreement, andthat
eachPartysignsthis Agreementfreely, voluntarily, and with a complete andfull
understandingofits terms.Both parties have cooperated inthe draftingand preparationof
this Agreement. Ifthereis any construction to be made ofthis document,thesame shall
notbe construed againsteitherParty.
8.4 Public AgencyAuthority
Each governmentalentitysigningthis Agreementrepresents and warrantsthatthe
Agreementis executedin compliance with a resolution ofthe governingentityofsaid
Party, dulyadopted by governingentity. Anyindividualsigningthisagreementon
behalfofthe public entityrepresents and warrantsthathe/she has fullauthorityto doso.
8.5 Notices
Notices hereundershallbein writingandshallbe given byhand, byfirstclass mail, or
by certified mail, returnreceiptrequested,tothefollowingaddress,provided thatany
partymay change its addressforsuchnoticesupon writtennoticeto the otherparty.
TOTHECITY:TOTHE COLLEGE:
City of Clearwater Library St. Petersburg College
ATTN: Library Director ATTN: General Counsel’s Office
P.O. Box 4748 P.O. Box 13489
Clearwater,Florida33758-4748 St. Petersburg, Florida 33733
WITH COPY TO:
City Attorney’s Office
ATTN: Library Designee
P.O. Box 4748
Clearwater, Florida 33758-4748
8.6 Applicable Law, Jurisdiction, and Venue
Thevalidity, effect,intendmentand constructionofthis Agreementshallbe governed by
the laws ofthe StateofFlorida.Venue foranyactionbroughtinstatecourtshall bein
Pinellas County. Venueforanyactionbroughtinfederalcourtshallbeinthe Middle
DistrictofFlorida,TampaDivision,unlessadivisioniscreatedinSt.Petersburgor
PinellasCounty,inwhichcasetheactionshallbebroughtinthatdivision. Eachparty
waives anydefense,whetherassertedbymotionorpleading,thattheaforementioned
courtsarean improperorinconvenientvenue.Moreover,thePartiesconsenttothe
personal jurisdiction ofthe aforementioned courtsandirrevocablywaiveanyobjectionsto
saidjurisdiction.
27[GM14-1721-003/185212/1]
8.7 ApprovalofBudgetinto NextFiscalYear
ThePartiesrecognize thatthe continuationofthis Agreementaftertheclose of
anygivenFiscal yearofeach Partyshallbesubjectto the approval of the budget
ofeachPartyprovidingan appropriation coveringtheitemas an expenditure.
Neitherthe Citynorthe College represents thatfuture budgetitems willactuallybe adopted,thatdeterminationbeingthatofeach Party’s governingbodies atthe time ofthe adoption ofeach Party’s annual budget.
8.8 PublicRecords/Student Records
TheprovisionsofChapter119,FloridaStatutes,the FamilyEducationalRights
andPrivacyAct,section1002.225,andsection 257.261, FloridaStatutes,shall
applyto thisAgreement.
8.9 Nondiscrimination
TheParties agree tobebound byapplicablecity, stateand federallaws,rulesand
regulations governingEqualEmploymentOpportunityand Nondiscrimination, as well
as the College’s Equal Access and Opportunity Statement, located in the Board of
Trustees Rules and College Procedures (https://www.spcollege.edu/eaeo) and as
amended during the span of this Operating Agreement and/or the Intergovernmental
Agreement, is incorporated herein by reference.
8.10 Amendments
TheParties mayrevise thisAgreementonlythrough awrittenamendmentsignedby
authorized representatives ofboth Partiesand,ifrequired, approved bytheirgoverning
bodies.
8.11 Exhibits
Each exhibit to this Agreement is an essential part hereof and is hereby
incorporatedhereinbyreference. Anyamendmentsor revisionstosuchexhibits,
evenif not physicallyattachedhereto,shallbetreatedasifapartofthisAgreement
ifsuchamendments or revisionsspecificallyreferencethisAgreementandare
executedbythe Parties.
8.12 Waiver
Noact ofomissionorcommissionofeitherparty,includingwithoutlimitation, any
failuretoexerciseanyright,remedy,orrecourse,shallbedeemedtobeawaiver,release,
or modificationofthesame. Suchawaiver,release,ormodificationistobeeffected
onlythrough awrittenmodificationtothisAgreement.
8.13 Survival
Allobligations(includingindemnityobligations)orrightsofanypartyarising duringor
attributabletotheperiodpriortoexpirationorearlierterminationofthisAgreement
shallsurvivesuchexpirationorearliertermination.
8.14 Binding Effectand Entire Agreement
Thiswritingtogetherwiththeexhibitsheretoconstitutestheentire agreementbetween
28[GM14-1721-003/185212/1]
thePartiesandshallinuretothebenefitoftheirrespectivesuccessorsand assigns.No
change to this Agreementwill be valid,unlessmadebysupplementalwrittenagreement
executedbybothParties.
8.15 NoThirdPartyBeneficiary
PersonsnotapartytothisAgreementmaynotclaimany benefithereunderoras third
party beneficiaries hereto.
8.16 Headings
Theparagraphheadingsareinsertedhereinforconvenienceandreference onlyandin
nowaydefine,limit,orotherwisedescribethescopeorintentofanyprovisions
hereof.
8.17 Understanding and DraftingofAgreement
The parties hereto, and each of them, further represent that they have carefully read this
Agreement, have consulted with their own legal counsel, know and understand the
contents of this Agreement, and that each party hereto signs this Agreement freely,
voluntarily, and with a full understanding of its terms. This Agreement has been drafted
and negotiated by the Cityand College and the same shall not be construed against either
party.
8.18 Severability
ShouldanysectionorpartofanysectionofthisAgreementberendered void,invalid,
orunenforceablebyanycourtoflaw,foranyreason,suchadeterminationshall not
rendervoid,invalid,orunenforceableanyothersectionoranyotherpartofany
section of thisAgreementprovidedthattheParties continuetoenjoytheintended
benefitsforwhichthey enteredintothisAgreement.
[This section is intentionally left blank; signature page follows.]
29[GM14-1721-003/185212/1]
OPERATIONSAGREEMENTFORTHESHAREDUSELIBRARYLOCATED
ON THEST. PETERSBURGCOLLEGE—CLEARWATER CAMPUSAT2465
DREW STREET, CLEARWATER, FLORIDA
INWITNESS WHEREOF,thePartieshavecausedthisAgreementtobeexecuted by
theirdulyauthorized representatives onthedatefirstabovewritten.
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________By:__________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________________________________________
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
WITNESSES: (as to College)
____________________
___________________
THE BOARD OF TRUSTEES OF
ST. PETERSBURG COLLEGE
By: _________________________________
William D. Law, Jr.,
College President and Secretary ofBoard of Trustees
Approved as to
Content and Form:
______________________
Suzanne L. Gardner
General Counsel
[GM14-1721-003/185212/1]
EXHIBITA
Asphalt/ParkingLot/Reseal/Restripe 10yr. cycle
AsphaltReplacement 15yr. cycle
Automatic Doors(500Mcycles)5 yr
Carpet 15yrs
Paintinginterior 15yrs
Paintingexterior 10 yrs.
Electric Relamp (Interior)3 yrs.
Electric Relamp (Exterior)4 yrs.
Furniture Systems/Cubicles 15yrs.
Furniture Public 8 yrs.
Landscape Plants/hardscape 10 yrs.
Millwork 15 yrs.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2016-04013
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2191
Bell Cheer Drive and 2130 Pleasant Parkway, and pass Ordinances 8901-16, 8902-16 and
8903-16 on first reading. (ANX2016-04013)
SUMMARY:
These voluntary annexation petitions involve two parcels of land totaling 0.667 acres. Both
parcels are occupied by single family dwellings and are located generally south of Druid Road,
east of South Hercules Avenue, west of South Belcher Road and north of Lakeview Road. The
applicants are requesting annexation in order to receive solid waste service from the City and
will be connected to the city sanitary sewer as part of the Belcher Area Sanitary Sewer System
Extension Project. The properties are contiguous to existing city limits along at least one
property boundary. It is proposed that the properties be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed annexations are
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The properties currently receive water service from Pinellas County. Collection of solid
waste will be provided to the properties by the City. The applicants have paid the City ’s
sewer impact fee in full, and will be connected to the City sanitary sewer system by the
contractor soon. The properties are located within Police District II and service will be
administered through the district headquarters located at 2851 North McMullen Booth
Road. Fire and emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these
properties with sanitary sewer, solid waste, police, fire and EMS service. Water service
will continue to be provided by the County. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
·The proposed annexations are consistent with and promote the following objectives
and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ANX2016-04013
Objective A.7.2 Diversify and expand the City ’s tax base through the
annexation of a variety of land uses located within the Clearwater Planning
Area.
Policy A.7.2.3 Continue to process voluntary annexations for single -family
residential properties upon request.
·The proposed Residential Low (RL) Future Land Use Map category is consistent with
the current Countywide Plan designation of these properties. This designation
primarily permits residential uses at a density of 5 units per acre. The proposed zoning
district to be assigned to the properties is Low Medium Density Residential (LMDR).
The uses of the subject properties are consistent with the uses allowed in the District
and the properties exceed the District ’s minimum dimensional requirements. The
proposed annexations are therefore consistent with the Countywide Plan and the City ’s
Comprehensive Plan and Community Development Code; and
·The properties proposed for annexation are contiguous to existing city limits along at
least one property boundary. Therefore, the annexations are consistent with Florida
Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 2 City of Clearwater Printed on 6/10/2016
Ordinance No. 8901-16
ORDINANCE NO. 8901-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY EAST OF SOUTH HERCULES AND
WEST OF SOUTH BELCHER AVENUE, NORTH OF
LAKEVIEW ROAD AND SOUTH OF DRUID ROAD, WHOSE
POST OFFICE ADDRESSES ARE 2191 BELL CHEER
DRIVE AND 2130 PLEASANT PARKWAY, BOTH WITHIN
CLEARWATER, FLORIDA 33764, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITIONS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for legal descriptions
(ANX2016-04013)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8901-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS ANX2016-04013
=========================================================================================
No. Parcel ID Legal Description Address
1. 24-29-15-72144-000-0130 Lot 13 2130 Pleasant Parkway
The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public
Records of Pinellas County, Florida.
No. Parcel ID Legal Description Address
2. 24-29-15-06408-000-0190 Lot 19 & West 27 ft of Lots 20 and 21 2191 Bell Cheer Drive
The above in BELL-CHEER subdivision, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of Pinellas
County, Florida.
Exhibit B
PROPOSED ANNEXATION
Owner(s): Muriel L. Arnold
Peter A. and Carolyn W. Scondras Case: ANX2016-04013
Site: 2191 Bell Cheer Drive
2130 Pleasant Parkway
Property
Size(Acres):
ROW (Acres):
0.667
Land Use Zoning
PIN: 24-29-15-06408-000-0190
24-29-15-72144-000-0130
From : RL R-3
Atlas Page: 308B To: RL LMDR
50
80
10
0
40
60
60
60
60
6
0
50
8
0
6
0
72144
064080642606444
31050
3
4
5
6
7
9 10
11
12
13141516
1112 1314 15 18 19
20
21
1 2 332198765 4 3 2 1
18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34
1716 15 14 131211 10
9 8
7 654 3 2 1
16 17
1 2
6 7 8
8
11/01
5.11
11/04
4.76
11/0911/0811/0511/03
11/02 11/06 11/07 11/10AC
A C
1
BURNICE DR
LAKEVIEW RD
S
B
E
L
C
H
E
R
R
D
BELL CHEER DR
DORADO PL
PL
E
AS
A
N
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K
W
Y
7 8
3
5 6
4 2
1290
22
1
0
21
3
1
2112
2173
2172
2192
2127
2143
2173
2112
2110
2147
2148
2155
2135
2149
2167
1200
1276
2109
2198
2152
2117
2138
2 1 2 3
2184
2147
2155
2179
2139
2185
2130
2107
2197
2125
2106
2101
2106
2157
2166
2160
2118
2190
2 1 1 9
2125
2166
2115
2142
2191
2118
2124
2174
2135
2167
2111
1220
2143
2143
2161
2100
2178
2185
2100
2188
12
2154
1
2160
2122
2206
1
1
122116
2130
12
2140
1
1
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2124
2100
2148
2130
1282
2134
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Ordinance No. 8902-16
ORDINANCE NO. 8902-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY EAST OF SOUTH
HERCULES AND WEST OF SOUTH BELCHER AVENUE,
NORTH OF LAKEVIEW ROAD AND SOUTH OF DRUID
ROAD, WHOSE POST OFFICE ADDRESSES ARE 2191
BELL CHEER DRIVE AND 2130 PLEASANT PARKWAY,
BOTH WITHIN CLEARWATER, FLORIDA 33764, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described properties, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for legal descriptions Residential Low
(RL)
(ANX2016-04013)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8901-16.
Ordinance No. 8902-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS ANX2016-04013
=========================================================================================
No. Parcel ID Legal Description Address
1. 24-29-15-72144-000-0130 Lot 13 2130 Pleasant Parkway
The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public
Records of Pinellas County, Florida.
No. Parcel ID Legal Description Address
2. 24-29-15-06408-000-0190 Lot 19 & West 27 ft of Lots 20 and 21 2191 Bell Cheer Drive
The above in BELL-CHEER subdivision, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of Pinellas
County, Florida.
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for CC1\Bell Cheer Drive 2191 ANX2016-
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FUTURE LAND USE MAP
Owner(s): Muriel L. Arnold
Peter A. and Carolyn W. Scondras Case: ANX2016-04013
Site: 2191 Bell Cheer Drive
2130 Pleasant Parkway
Property
Size(Acres):
ROW (Acres):
0.667
Land Use Zoning
PIN: 24-29-15-06408-000-0190
24-29-15-72144-000-0130
From : RL R-3
Atlas Page: 308B To: RL LMDR
50
80
10
0
40
60
60
60
60
6
0
50
8
0
6
0
72144
064080642606444
31050
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4
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6
7
9 10
11
12
13141516
1112 1314 15 18 19
20
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1 2 332198765 4 3 2 1
18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34
1716 15 14 131211 10
9 8
7 654 3 2 1
16 17
1 2
6 7 8
8
11/01
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11/04
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11/0911/0811/0511/03
11/02 11/06 11/07 11/10AC
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RL
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RL
RL
I
WATER
RU
RUBURNICE DR
LAKEVIEW RD
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DORADO PL
PL
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AS
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7 8
3
5 6
4 2
21
9
8
1290
22
1
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21
3
1
2112
2173
2172
2192
2127
2143
2173
2112
2110
2147
2148
2155
2135
2149
2167
1200
1276
2109
2196
2117
2138
2 1 2 3
2184
2147
2155
2179
2139
2185
2130
2107
2197
2125
2106
2101
2106
2157
2166
2160
2118
2190
2 1 1 9
2125
2166
2115
2142
2191
2118
2124
2174
2135
2167
2111
1220
2143
2143
2161
2100
2178
2185
2100
2188
12
2154
1
2160
2122
2206
2152
1
1
122116
2130
12
2140
1
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2100
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Ordinance No. 8903-16
ORDINANCE NO. 8903-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY EAST OF SOUTH HERCULES AND WEST
OF SOUTH BELCHER AVENUE, NORTH OF LAKEVIEW
ROAD AND SOUTH OF DRUID ROAD, WHOSE POST
OFFICE ADDRESSES ARE 2191 BELL CHEER DRIVE AND
2130 PLEASANT PARKWAY, BOTH WITHIN
CLEARWATER, FLORIDA 33764, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS LOW MEDIUM
DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
zoning atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8901-16.
Property Zoning District
See attached Exhibit A for legal descriptions Low Medium Density Residential
(LMDR)
(ANX2016-04013)
Ordinance No. 8903-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS ANX2016-04013
=========================================================================================
No. Parcel ID Legal Description Address
1. 24-29-15-72144-000-0130 Lot 13 2130 Pleasant Parkway
The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public
Records of Pinellas County, Florida.
No. Parcel ID Legal Description Address
2. 24-29-15-06408-000-0190 Lot 19 & West 27 ft of Lots 20 and 21 2191 Bell Cheer Drive
The above in BELL-CHEER subdivision, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of Pinellas
County, Florida.
Exhibit B
ZONING MAP
Owner(s): Muriel L. Arnold
Peter A. and Carolyn W. Scondras Case: ANX2016-04013
Site: 2191 Bell Cheer Drive
2130 Pleasant Parkway
Property
Size(Acres):
ROW (Acres):
0.667
Land Use Zoning
PIN: 24-29-15-06408-000-0190
24-29-15-72144-000-0130
From : RL R-3
Atlas Page: 308B To: RL LMDR
50
80
10
0
40
60
60
60
60
6
0
50
8
0
6
0
72144
064080642606444
31050
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7
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13141516
1112 1314 15 18 19
20
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1 2 332198765 4 3 2 1
18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34
1716 15 14 131211 10
9 8
7 654 3 2 1
16 17
1 2
6 7 8
8
11/01
5.11
11/04
4.76
11/0911/0811/0511/03
11/02 11/06 11/07 11/10AC
A C
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LMDR
P
LMDR
I
P
O
BURNICE DR
LAKEVIEW RD
S
B
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BELL CHEER DR
DORADO PL
PL
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A
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W
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7 8
3
5 6
4 2
1290
22
1
0
21
3
1
2112
2173
2172
2192
2127
2143
2112
2110
2147
2148
2155
2135
2149
2167
1200
1276
2109
2198
2152
2117
2138
2 1 2 3
2184
2147
2155
2179
2185
2130
2107
2197
2125
2106
2101
2106
2157
2166
2160
2118
2190
2 1 1 9
2166
2115
2142
2191
2118
2124
2174
2135
2111
1220
2143
2143
2161
2100
2178
2185
2100
2188
12
2154
1
2173
2160
2122
2206
1
2139
1
122116
2130
12
2140
1
1
2125 1
2124
2100
2167
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2130
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2134
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Bell Cheer Drive 2191 ANX2016-
04013 - Arnold\Maps\ANX2016-04013 Location.docx
LOCATION MAP
Owner(s): Muriel L. Arnold
Peter A. and Carolyn W. Scondras Case: ANX2016-04013
Site: 2191 Bell Cheer Drive
2130 Pleasant Parkway
Property
Size(Acres):
ROW (Acres):
0.667
Land Use Zoning
PIN: 24-29-15-06408-000-0190
24-29-15-72144-000-0130
From : RL R-3
Atlas Page: 308B To: RL LMDR
DRUID RD
NURSERY RD
S
B
E
L
C
H
E
R
R
D
HARN BLVD
S HERCULES AVE
LAKEVIEW RD
FLUSHING AVE
BURNICE DR
STEWART BLVD EMBASSY DR
ST. CHARLES DR
GLENMOOR RD N
3rd ST
WILLIAMS DR
VIOLA DR
WOO
D
LEY RD
MINNEOLA RD
MAGNOLIA DR GROVEWOOD RD
CAMPUS DR
COLLEGE DR BARBER DR
CURTIS DR S
CLAIBORNE DR
ACADEMY DR
JAFFA PL
CURTIS DR N
HABERSHAM DR
BELL CHEER DR
1st ST
AMBASSADOR DR
ALEMANDA DR
2nd ST
CATALINA DR S
MORNINGSIDE DR
MANDARIN DR
CORONET LN OAK GROVE DR
DIPLOMAT DR
BARCELONA DR
S UNIVERSITY DR
EDENVILLE AVE
IMPERIAL WAY
HERMITAGE AVE
RIPON DR
MAPLE FOREST RD
R A N C H W O O D D R
GLENMOOR RD S
LEES CT
16th ST EVELYN AVE
CROYDON DR
JEFFORDS ST
KENMOORE DR
SANDRA DR
FAIRBANKS DR
CHINABERRY
RD
ATTACHE CT
GLENMOOR CT
REBECCA DR
C
U
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IS
D
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E
GLENMOOR RD
2nd ST
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^
PROJECT
SITE
^
PROJECT
SITES
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AERIAL PHOTOGRAPH
Owner(s): Muriel L. Arnold
Peter A. and Carolyn W. Scondras Case: ANX2016-04013
Site: 2191 Bell Cheer Drive
2130 Pleasant Parkway
Property
Size(Acres):
ROW (Acres):
0.667
Land Use Zoning
PIN: 24-29-15-06408-000-0190
24-29-15-72144-000-0130
From : RL R-3
Atlas Page: 308B To: RL LMDR
BURNICE DR BURNICE DR
LAKEVIEW RD LAKEVIEW RD
S
B
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L
C
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D
S
B
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BELL CHEER DR BELL CHEER DR
DORADO PL DORADO PL
PL
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EXISTING SURROUNDING USES MAP
Owner(s): Muriel L. Arnold
Peter A. and Carolyn W. Scondras Case: ANX2016-04013
Site: 2191 Bell Cheer Drive
2130 Pleasant Parkway
Property
Size(Acres):
ROW (Acres):
0.667
Land Use Zoning
PIN: 24-29-15-06408-000-0190
24-29-15-72144-000-0130
From : RL R-3
Atlas Page: 308B To: RL LMDR
50
80
10
0
40
60
60
60
60
6
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72144
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13141516
1112 1314 15 18 19
20
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1 2 332198765 4 3 2 1
18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34
1716 15 14 131211 10
9 8
7 654 3 2 1
16 17
1 2
6 7 8
8
11/01
5.11
11/04
4.76
11/0911/0811/0511/03
11/02 11/06 11/07 11/10AC
A C
1
BURNICE DR
LAKEVIEW RD
S
B
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L
C
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BELL CHEER DR
DORADO PL
PL
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AS
A
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7 8
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5 6
4 2
1290
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1
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21
3
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2112
2173
2172
2192
2127
2143
2173
2112
2110
2147
2148
2155
2135
2149
2167
1200
1276
2109
2198
2152
2117
2138
2 1 2 3
2184
2147
2155
2179
2139
2185
2130
2107
2197
2125
2106
2101
2106
2157
2166
2160
2118
2190
2 1 1 9
2125
2166
2115
2142
2191
2118
2124
2174
2135
2167
2111
1220
2143
2143
2161
2100
2178
2185
2100
2188
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Woodlands
Single Family Residential
Water
Vacant
Single Family Residential
Single Family Residential
View looking south at the subject property,
2191 Bell Cheer Drive
Across the street, north of the subject property
East of the subject propertyWest of the subject property
ANX2016-04013
Muriel L. Arnold
2191 Bell Cheer Drive
View looking easterly along Bell Cheer DriveView looking westerly along Bell Cheer Drive
View looking northeast at the subject property,
2130 Pleasant Parkway
Across the street, southeast of the subject property
East of the subject propertyWest of the subject property
ANX2016-04013
Peter A. and Carolyn W. Scondras
2130 Pleasant Parkway
View looking westerly along Pleasant Parkway
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2016-04014
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.2
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1739 El
Trinidad Drive East and pass Ordinances 8904-16, 8905-16 and 8906-16 on first reading.
(ANX2016-04014)
SUMMARY:
This voluntary annexation petition involves a 0.161-acre property consisting of one parcel of
land occupied by a single family dwelling. It is located on the east side of El Trinidad Drive
East approximately 570 feet north of SR 590. The applicant is requesting annexation in order
to receive sanitary sewer and solid waste service from the City. The property is located within
an enclave and is contiguous to existing City boundaries to the west and east. It is proposed
that the property be assigned a Future Land Use Map designation of Residential Low (RL) and
a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The property currently receives water service from Pinellas County. The closest sewer
line is located in the adjacent El Trinidad Drive East right -of-way. The applicant has
paid the City’s sewer impact and assessment fees and is aware of the additional costs
to extend city sewer service to this property. Collection of solid waste will be provided
to the property by the City. The property is located within Police District III and service
will be administered through the district headquarters located at 2851 North McMullen
Booth Road. Fire and emergency medical services will be provided to this property by
Station 48 located at 1700 North Belcher Road. Water service will continue to be
provided by Pinellas County. The City has adequate capacity to serve the property
with sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their levels of
service; and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ANX2016-04014
Objective A.7.2 Diversify and expand the City ’s tax base through the
annexation of a variety of land uses located within the Clearwater Planning
Area.
Policy A.7.2.3 Continue to process voluntary annexations for single -family
residential properties upon request.
·The proposed Residential Low (RL) Future Land Use Map category is consistent with
the current Countywide Plan designation of this property. This designation primarily
permits residential uses at a density of 5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses allowed in the Low Medium
Density Residential (LMDR) District and the property exceeds the District ’s minimum
dimensional requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City’s Comprehensive Plan and Community Development
Code; and
·The property proposed for annexation is contiguous to existing city limits to the west
and east; therefore, the annexations are consistent with Florida Statutes Chapter
171.044.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 2 City of Clearwater Printed on 6/10/2016
Ordinance No. 8904-16
ORDINANCE NO. 8904-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE
EAST APPROXIMATELY 570 FEET NORTH OF SR 590,
WHOSE POST OFFICE ADDRESS IS 1739 EL TRINIDAD
DRIVE EAST, CLEARWATER, FLORIDA 33759, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real property described herein and depicted on the
map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, and the City has complied with all
applicable requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 9, LESS AND EXCEPT the Easterly 32 feet thereof in Block 1 of VIRGINIA
GROVE TERRACE, according to the map or plat thereof as recorded in Plat Book 37,
Page 29 of the Public Records of Pinellas County, Florida;
(ANX2016-04014)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8904-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014
Site: 1739 El Trinidad Drive E
Property
Size(Acres):
ROW (Acres):
0.161
Land Use Zoning
PIN: 05-29-16-94320-001-0090
From : RL R-3
Atlas Page: 264B To: RL LMDR
66 66 60
60
94320
94410
4 2 2 1
B
1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
26
27
28
29
30 1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
13
14
123 4 5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
1 3
24
5
6
7
8
9
10
SR 590
GRO
VE DR
ST. CROIX DR
EL TRINDAD DR E
ST.
A
N
T
H
O
N
Y
D
R
ST. JOHN DR 1712
1708
1717
1721
1704
1721
1704
1765
1737
28
2
8
27
6
0
1700
28
3
1
1711
1 7 3 0
1705
1736
1716
1734
1714
1713
1748
1700
28
3
6
1 7 3 4
1748
1751
1733
1747 1764
1718
1728
1724
1728
1740
1705
1746
1701
28
1
8
1 7 3 8
1741
1736
1725
1758
1720
1740
1730
1740
1729
1734
28
3
4
1765
1756
1722
1752
1759
28
3
0
1750
1754
1768
1713
1759
28
2
3
1720
28
2
4
1746
1745
28
3
2
1725
1727
1729
1709
28
0
0
1731
1708
28
2
6
28
2
7
1760
1726
1716
1717
1751
1709
1732
1 7 2 6
1755
1712
27
7
0
1770
1735
1739
175
1724
176
175
17 4
28
2
2
1737
1749
1 7
176
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Ordinance No. 8905-16
ORDINANCE NO. 8905-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE EAST SIDE OF EL
TRINIDAD DRIVE EAST APPROXIMATELY 570 FEET
NORTH OF SR 590, WHOSE POST OFFICE ADDRESS IS
1739 EL TRINIDAD DRIVE EAST, CLEARWATER,
FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 9, LESS AND EXCEPT the Easterly 32
feet thereof in Block 1 of VIRGINIA GROVE
TERRACE, according to the map or plat
thereof as recorded in Plat Book 37, Page
29 of the Public Records of Pinellas County,
Florida;
Residential Low
(RL)
(ANX2016-04014)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8904-16.
Ordinance No. 8905-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
FUTURE LAND USE MAP
Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014
Site: 1739 El Trinidad Drive E
Property
Size(Acres):
ROW (Acres):
0.161
Land Use Zoning
PIN: 05-29-16-94320-001-0090
From : RL R-3
Atlas Page: 264B To: RL LMDR
66 66 60
60
94320
94410
4 2 2 1
B
1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
26
27
28
29
30 1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
13
14
123 4 5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
1 3
24
5
6
7
8
9
10
SR 590
GRO
VE DR
ST. CROIX DR
EL TRINDAD DR E
ST.
A
N
T
H
O
N
Y
D
R
ST. JOHN DR
RL RL
RU
RL
RL
RU
RU
RU
RU
RU
RU
1712
1708
1717
1721
1704
1721
1704
1765
1737
28
2
8
27
6
0
1700
28
3
1
1 7 3 0
1705
1736
1716
1734
1714
1713
1748
1700
28
3
6
1 7 3 4
1748
1751
1733
1747 1764
1718
1724
1728
1740
1705
1746
1701
28
1
8
1 7 3 8
1741
1736
1758
1720
1730
1740
1729
1734
28
3
4
1765
1756
1722
1752
1759
28
3
0
1750
1754
1768
1713
1759
28
2
3
1720
28
2
4
1746
1745
28
3
2
1725
1729
1709
28
0
0
1731
1708
28
2
6
28
2
7
1760
1726
1716
1717
1751
1709
1732
1 7 2 6
1755
1712
1770
1735
1739
1711
175
1728
17241725
176
1740
175
17 4
28
2
2
1727
1737
1749
1 7
27
7
0
176
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Ordinance No. 8906-16
ORDINANCE NO. 8906-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF EL TRINIDAD DRIVE EAST
APPROXIMATELY 570 FEET NORTH OF SR 590, WHOSE
POST OFFICE ADDRESS IS 1739 EL TRINIDAD DRIVE
EAST, CLEARWATER, FLORIDA 33759, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8904-16.
Property Zoning District
Lot 9, LESS AND EXCEPT the Easterly 32
feet thereof in Block 1 of VIRGINIA GROVE
TERRACE, according to the map or plat
thereof as recorded in Plat Book 37, Page 29
of the Public Records of Pinellas County,
Florida;
Low Medium Density Residential
(LMDR)
(ANX2016-04014)
Ordinance No. 8906-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
ZONING MAP
Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014
Site: 1739 El Trinidad Drive E
Property
Size(Acres):
ROW (Acres):
0.161
Land Use Zoning
PIN: 05-29-16-94320-001-0090
From : RL R-3
Atlas Page: 264B To: RL LMDR
66 66 60
60
94320
94410
4 2 2 1
B
1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
26
27
28
29
30 1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
13
14
123 4 5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
1 3
24
5
6
7
8
9
10
LMDR
SR 590
GRO
VE DR
ST. CROIX DR
EL TRINDAD DR E
ST.
A
N
T
H
O
N
Y
D
R
ST. JOHN DR
LMDR
1712
1708
1717
1721
1704
1721
1704
1765
1737
28
2
8
27
6
0
1700
28
3
1
1711
1 7 3 0
1705
1736
1716
1734
1714
1713
1748
1700
28
3
6
1 7 3 4
1748
1751
1747 1764
1718
1728
1724
1728
1740
1705
1746
1701
28
1
8
1 7 3 8
1741
1736
1725
1758
1720
1740
1730
1740
1729
1734
28
3
4
1765
1756
1722
1752
1759
28
3
0
1750
1754
1768
1713
1759
28
2
3
1720
28
2
4
1746
1745
28
3
2
1725
1727
1729
1709
28
0
0
1731
1708
28
2
6
28
2
7
1760
1726
1716
1717
1751
1709
1732
1 7 2 6
1755
1712
27
7
0
1770
1735
1739
175
1733
1724
176
175
17 4
28
2
2
1737
1749
1 7
176
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LOCATION MAP
Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014
Site: 1739 El Trinidad Drive E
Property
Size(Acres):
ROW (Acres):
0.161
Land Use Zoning
PIN: 05-29-16-94320-001-0090
From : RL R-3
Atlas Page: 264B To: RL LMDR
US-19 N
SR 590
SUNSET POINT RD
SOUTH DR
OWEN DR
E US-19 FRONTAGE RD
ST. CROIX DR
EVANS DR
CR 193
ST. JOHN DR
MORNINGSIDE DR
WOODRING DR
LUCAS DR
DIANE DR
GROVE DR
AUDREY DR
THOMAS DR
N TERRACE DR
CARDINAL DR
CATHERINE DR
EL TRINDAD DR E
SUE DR
KUMQUAT DR
SARAH DR
CARLTO
N DR
SOULE RD
E VIRGINIA LN
SHADDOCK DR
ST. ANT
HONY DR
N TERRACE DR
SPRING LAKE DR
HARBOR CIR
OWEN D
R
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^
PROJECT
SITE
AERIAL PHOGOTRAPH
Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014
Site: 1739 El Trinidad Drive E
Property
Size(Acres):
ROW (Acres):
0.161
Land Use Zoning
PIN: 05-29-16-94320-001-0090
From : RL R-3
Atlas Page: 264B To: RL LMDR
SR 590 SR 590
GROVE DR
GROVE DR
ST. CROIX DR
ST. CROIX DR
EL TRINDAD DR E
EL TRINDAD DR E
ST. A
N
TH
O
N
Y D
R
ST. A
N
TH
O
N
Y D
R
ST. JOHN DR ST. JOHN DR
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EXISTING SURROUNDING USE MAP
Owner(s): Steven J. & Jane L. Peterson Case: ANX2016-04014
Site: 1739 El Trinidad Drive E
Property
Size(Acres):
ROW (Acres):
0.161
Land Use Zoning
PIN: 05-29-16-94320-001-0090
From : RL R-3
Atlas Page: 264B To: RL LMDR
66 66 60
60
94320
94410
4 2 2 1
B
1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
26
27
28
29
30 1
2
3
4
5
6
7
8
9
10
11
12
13
1
2
3
4
5
6
7
8
9
10
11
12
13
14
123 4 5
6
7
8
9
10
11
12
1318
19
20
21
22
23
24
25
1 3
24
5
6
7
8
9
10
SR 590
GRO
VE DR
ST. CROIX DR
EL TRINDAD DR E
ST.
A
N
T
H
O
N
Y
D
R
ST. JOHN DR 1712
1708
1717
1721
1704
1721
1704
1765
1737
28
2
8
27
6
0
1700
28
3
1
1711
1 7 3 0
1705
1736
1716
1734
1714
1713
1748
1700
28
3
6
1 7 3 4
1748
1751
1733
1747 1764
1718
1728
1724
1728
1740
1705
1746
1701
28
1
8
1 7 3 8
1741
1736
1725
1758
1720
1740
1730
1740
1729
1734
28
3
4
1765
1756
1722
1752
1759
28
3
0
1750
1754
1768
1713
1759
28
2
3
1720
28
2
4
1746
1745
28
3
2
1725
1727
1729
1709
28
0
0
1731
1708
28
2
6
28
2
7
1760
1726
1716
1717
1751
1709
1732
1 7 2 6
1755
1712
27
7
0
1770
1735
1739
175
1724
176
175
17 4
28
2
2
1737
1749
1 7
176
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View looking east at the subject property, 1739 El Trinidad Drive
East
North of the subject property
South of the subject propertyAcross the street, to the west of the subject property
ANX2016-04014
Steven J. and Jane L. Peterson
1739 El Trinidad Drive East
View looking northerly along El Trinidad Drive EastView looking southerly along El Trinidad Drive East
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2016-04015
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.3
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL), and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1321
Springdale Street, and pass Ordinances 8907-16, 8908-16, and 8909-16 on first reading.
(ANX2016-04015)
SUMMARY:
This voluntary annexation petition involves a 0.178-acre property consisting of one parcel of
land occupied by a single family dwelling. It is located on the south side of Springdale Street
approximately 338 feet east of North Betty Lane. The applicant is requesting annexation in
order to receive solid waste service from the City. The property is located within an enclave
and is contiguous to existing city boundaries to the north, east, west, and south. It is
proposed that the property be assigned a Future Land Use Map designation of Residential
Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The property currently receives water and sanitary sewer service from the City .
Collection of solid waste will be provided to the property by the City of Clearwater. The
property is located within Police District II and service will be administered through the
district headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to the property by Station 51 located at 1720 Overbrook
Avenue. Water and sanitary sewer service will continue to be provided by the City .
The City has adequate capacity to serve the property with solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City ’s tax base through the
annexation of a variety of land uses located within the Clearwater Planning
Area.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ANX2016-04015
Policy A.7.2.3 Continue to process voluntary annexations for single -family
residential properties upon request.
·The proposed Residential Low (RL) Future Land Use Map category is consistent with
the current Countywide Plan designation of this property. This designation primarily
permits residential uses at a density of 5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses allowed in the Low Medium
Density Residential (LMDR) District and the property exceeds the District ’s minimum
dimensional requirements. The proposed annexation is consistent with the Countywide
Plan and the City’s Comprehensive Plan and Community Development Code; and
·The property proposed for annexation is contiguous to existing city limits to the north,
east, west, and south; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 2 City of Clearwater Printed on 6/10/2016
Ordinance No. 8907-16
ORDINANCE NO. 8907-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF SPRINGDALE
STREET APPROXIMATELY 338 FEET EAST OF NORTH
BETTY LANE, WHOSE POST OFFICE ADDRESS IS 1321
SPRINGDALE STREET, CLEARWATER, FLORIDA 33755,
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owners of the real property described herein and depicted on the
map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, and the City has complied with all
applicable requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 4, Block D, PINE RIDGE, according to the map or plat thereof, as recorded in
Plat Book 28, Page 98, Public Records of Pinellas County, Florida;
(ANX2016-04015)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8907-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): Sharon L. Edge Case: ANX2016-04015
Site: 1321 Springdale Street
Property
Size(Acres):
ROW (Acres):
0.178
Land Use Zoning
PIN: 10-29-15-71964-004-0040
From : RL R-3
Atlas Page: 269B To: RL LMDR
50
50
6
0
6
0
6
0
83.38
90
71694
B
C
D
E
16 17 18
15
14
1 2 3
16 15 14
1 2 3
16 15 14
9 8 7
6 5 4
3 2 1 1 2 3
10 11 12 13
14
15 16 17 18 16 15 14
9 8 7 6 5 4 3 2 1
10 11 12 13 14 15 16 17 18
9 8 7 6 5
4 3 2 1
4
10 11 12 13 14 15 16 17 18
27
5
1
12
11
1
N BETTY LN
OVERLEA ST
WOODBINE ST
ROLLEN RD
SPRINGDALE ST
1407
13
4
1
13
2
6
1411
13
4
5
1409
13
4
9
13
4
4
13
0
4
1417
13
0
5
13
1
7
13
0
8
13
2
0
13
4
1
13
4
9
13
4
4
13
4
8
13
2
5
13
1
6
13
4
5
13
2
5
13
2
4
13
4
0
13
2
5
13
4
0
13
0
9
13
1
3
13
0
4
12
40
13
2
1
13
4
8
13
4
0
13
3
3
13
2
0
13
1
2
1315
1423
1301
13
3
2
13
4
1
13
2
7
13
0
8
1604
13
2
8
13
2
4
13
1
2
1408
1408
13
0
9
13
2
0
13
1
2
12
4
1
13
3
2
1419
13
4
8
13
1
6
13
2
1
13
1
5
13
4
5
13
3
3
1410
1501
13
4
9
13
2
9
13
0
1
13
3
0
300
15
01
1421
1601
13
1
6
13
1
7
13
1
7
1413
274
278276
13
2
1
1427
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Rev. 4/13/2016
Ordinance No. 8908-16
ORDINANCE NO. 8908-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTH SIDE OF
SPRINGDALE STREET APPROXIMATELY 338 FEET
EAST OF NORTH BETTY LANE, WHOSE POST OFFICE
ADDRESS IS 1321 SPRINGDALE STREET,
CLEARWATER, FLORIDA 33755, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW
(RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described properties, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 4, Block D, PINE RIDGE, according to
the map or plat thereof, as recorded in Plat
Book 28, Page 98, Public Records of
Pinellas County, Florida;
Residential Low
(RL)
(ANX2016-04015)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8907-16.
Ordinance No. 8908-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
FUTURE LAND USES MAP
Owner(s): Sharon L. Edge Case: ANX2016-04015
Site: 1321 Springdale Street
Property
Size(Acres):
ROW (Acres):
0.178
Land Use Zoning
PIN: 10-29-15-71964-004-0040
From : RL R-3
Atlas Page: 269B To: RL LMDR
50
50
6
0
6
0
6
0
83.38
90
71694
B
C
D
E
16 17 18
15
14
1 2 3
16 15 14
1 2 3
16 15 14
9 8 7
6 5 4
3 2 1 1 2 3
10 11 12 13
14
15 16 17 18 16 15 14
9 8 7 6 5 4 3 2 1
10 11 12 13 14 15 16 17 18
9 8 7 6 5
4 3 2 1
4
10 11 12 13 14 15 16 17 18
27
5
1
12
11
1
I
RU
RU
RUCG
RU
RL
RL
RU
RURL
R/OS
RU
RL
RL
CG
RL
P
RL
CG
CG
RL RURU
WATER WATER
WATER
N BETTY LN
OVERLEA ST
WOODBINE ST
ROLLEN RD
SPRINGDALE ST
1407
13
4
1
1411
13
4
5
1409
13
4
9
13
4
4
1417
13
0
5
13
1
7
13
0
8
13
2
0
13
4
1
13
4
9
13
4
4
13
4
8
13
2
5
13
4
5
13
2
5
13
2
4
13
4
0
13
2
5
13
4
0
13
0
9
13
1
3
13
0
4
12
40
13
2
1
13
4
8
13
4
0
13
3
3
13
2
0
13
1
2
1423
1301
13
3
2
13
4
1
13
2
7
13
0
8
13
2
4
13
1
2
1408
13
0
9
13
2
0
12
4
1
1419
13
1
6
13
2
1
13
1
5
13
4
5
13
3
3
1410
1501
13
4
9
13
2
9
13
0
1
13
3
0
300
13
2
6
13
0
4
15
01
1421
1601
13
1
6
13
1
6
13
1
7
1315
1604
13
2
8
13
1
7
1408
1413
13
1
2
13
3
2
274
278
13
4
8
276
13
2
1
1427
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Rev. 4/13/2016
Ordinance No. 8909-16
ORDINANCE NO. 8909-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF SPRINGDALE STREET
APPROXIMATELY 338 FEET EAST OF NORTH BETTY
LANE, WHOSE POST OFFICE ADDRESS IS 1321
SPRINGDALE STREET, CLEARWATER, FLORIDA 33755,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8907-16.
Property Zoning District
Lot 4, Block D, PINE RIDGE, according to
the map or plat thereof, as recorded in Plat
Book 28, Page 98, Public Records of Pinellas
County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2016-04015)
Ordinance No. 8909-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
ZONING MAP
Owner(s): Sharon L. Edge Case: ANX2016-04015
Site: 1321 Springdale Street
Property
Size(Acres):
ROW (Acres):
0.178
Land Use Zoning
PIN: 10-29-15-71964-004-0040
From : RL R-3
Atlas Page: 269B To: RL LMDR
50
50
6
0
6
0
6
0
83.38
90
71694
B
C
D
E
16 17 18
15
14
1 2 3
16 15 14
1 2 3
16 15 14
9 8 7
6 5 4
3 2 1 1 2 3
10 11 12 13
14
15 16 17 18 16 15 14
9 8 7 6 5 4 3 2 1
10 11 12 13 14 15 16 17 18
9 8 7 6 5
4 3 2 1
4
10 11 12 13 14 15 16 17 18
27
5
1
12
11
1
I
LMDR
C
OS/R
P
C
LMDR
N BETTY LN
OVERLEA ST
WOODBINE ST
ROLLEN RD
SPRINGDALE ST
1407
13
4
1
13
2
6
1411
13
4
5
1409
13
4
9
13
4
4
13
0
4
1417
13
0
5
13
1
7
13
0
8
13
2
0
13
4
1
13
4
9
13
4
4
13
4
8
13
2
5
13
1
6
13
4
5
13
2
5
13
2
4
13
4
0
13
2
5
13
4
0
13
0
9
13
1
3
13
0
4
12
40
13
2
1
13
4
8
13
4
0
13
3
3
13
2
0
13
1
2
1315
1423
1301
13
3
2
13
4
1
13
2
7
13
0
8
1604
13
2
8
13
2
4
13
1
2
1408
1408
13
0
9
13
2
0
13
1
2
12
4
1
13
3
2
1419
13
4
8
13
1
6
13
2
1
13
1
5
13
4
5
13
3
3
1410
1501
13
4
9
13
2
9
13
0
1
13
3
0
300
15
01
1421
1601
13
1
6
13
1
7
13
1
7
1413
274
278276
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Rev. 4/13/2016
LOCATION MAP
Owner(s): Sharon L. Edge Case: ANX2016-04015
Site: 1321 Springdale Street
Property
Size(Acres):
ROW (Acres):
0.178
Land Use Zoning
PIN: 10-29-15-71964-004-0040
From : RL R-3
Atlas Page: 269B To: RL LMDR
N BETTY
LN
KINGS HWY
PALMETTO ST
N HIGHLAND AVE
WOOD AVE
FLAGLER DR
OVERLEA ST
ROLLEN RD
HOLT AVE
OTTEN ST
MARY L RD
SANDY LN
TERRACE RD
LONG ST
BONAIR ST
FAIRMONT ST
FAIRBURN AVE
CLARK ST
LEVERN ST
LINWOOD DR
ADMIRAL WOODSON LN
PINEBROOK DR
GREENLEA DR
CARLOS AVE
PINELAND DR
N HIBISCUS ST
S HIBISCUS ST
WESTON DR
BARBARA AVE
GENTRY ST
ROSEMONT DR
O
V
E
R
B
R
O
O
K A
V
E
CLAIRE DR
HIBISCUS ST
S
T
E
V
E
N
S
O
N
S
D
R
PALM TERRACE DR
WOODBINE ST
PARKWOOD ST
CROWN ST
ENGMAN ST
SPRINGDALE ST SHERWOOD ST
BENTLEY ST
SANDY LN
PINEBROOK DR
SANDY LN
WOODBINE ST
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^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Sharon L. Edge Case: ANX2016-04015
Site: 1321 Springdale Street
Property
Size(Acres):
ROW (Acres):
0.178
Land Use Zoning
PIN: 10-29-15-71964-004-0040
From : RL R-3
Atlas Page: 269B To: RL LMDR
N BETTY LN
N BETTY LN
OVERLEA ST OVERLEA ST
WOODBINE ST WOODBINE ST
ROLLEN RD
ROLLEN RD
SPRINGDALE ST SPRINGDALE ST
-N
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Rev. 4/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Sharon L. Edge Case: ANX2016-04015
Site: 1321 Springdale Street
Property
Size(Acres):
ROW (Acres):
0.178
Land Use Zoning
PIN: 10-29-15-71964-004-0040
From : RL R-3
Atlas Page: 269B To: RL LMDR
50
50
6
0
6
0
6
0
83.38
90
71694
B
C
D
E
16 17 18
15
14
1 2 3
16 15 14
1 2 3
16 15 14
9 8 7
6 5 4
3 2 1 1 2 3
10 11 12 13
14
15 16 17 18 16 15 14
9 8 7 6 5 4 3 2 1
10 11 12 13 14 15 16 17 18
9 8 7 6 5
4 3 2 1
4
10 11 12 13 14 15 16 17 18
27
5
1
12
11
1
N BETTY LN
OVERLEA ST
WOODBINE ST
ROLLEN RD
SPRINGDALE ST
1407
13
4
1
13
2
6
1411
13
4
5
1409
13
4
9
13
4
4
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0
4
1417
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0
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1
7
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0
8
13
2
0
13
4
1
13
4
9
13
4
4
13
4
8
13
2
5
13
1
6
13
4
5
13
2
5
13
2
4
13
4
0
13
2
5
13
4
0
13
0
9
13
1
3
13
0
4
12
40
13
2
1
13
4
8
13
4
0
13
3
3
13
2
0
13
1
2
1315
1423
1301
13
3
2
13
4
1
13
2
7
13
0
8
1604
13
2
8
13
2
4
13
1
2
1408
1408
13
0
9
13
2
0
13
1
2
12
4
1
13
3
2
1419
13
4
8
13
1
6
13
2
1
13
1
5
13
4
5
13
3
3
1410
1501
13
4
9
13
2
9
13
0
1
13
3
0
300
15
01
1421
1601
13
1
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13
1
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13
1
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274
278276
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Church
Vacant
Single Family Residential
Single Family Residential
Single Family Residential Single Family
Residential
Single Family
Residential
Co
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View looking south at the subject property, 1321 Springdale StreetEast of the subject property
West of the subject propertyAcross the street, to the north of the subject property
ANX2016-04015
Sharon L. Edge
1321 Springdale Street
View looking easterly along Springdale StreetView looking westerly along Springdale Street
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2016-04016
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.4
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1300
Fairfield Drive; and pass Ordinances 8910-16, 8911-16 and 8912-16 on first reading.
(ANX2016-04016)
SUMMARY:
This voluntary annexation petition involves a 0.238-acre property consisting of one parcel of
land occupied by a single -family dwelling. It is located on the southwest corner of Lakeview
Road and Fairfield Drive. The applicant is requesting this annexation in order to receive
sanitary sewer and solid waste service from the City. The property is contiguous to existing
city boundaries to the north and east. It is proposed that the property be assigned a Future
Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The property currently receives water service from the City. The closest sanitary sewer
line is located in the adjacent Lakeview Road right -of-way. The applicant has paid the
City's sewer impact and assessment fees and is aware of the additional costs to
extend City sewer service to this property. Collection of solid waste will be provided to
the property by the City of Clearwater. The property is located within Police District III
and service will be administered through the district headquarters located at 2851
North McMullen Booth Road. Fire and emergency medical services will be provided to
the property by Station 47 located at 1460 Lakeview Road. The City has adequate
capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on public facilities
and their levels of service; and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City ’s tax base through the
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ANX2016-04016
annexation of a variety of land uses located within the Clearwater Planning
Area.
Policy A.7.2.3 Continue to process voluntary annexations for single -family
residential properties upon request.
·The proposed Residential Low (RL) Future Land Use Map category is consistent with
the current Countywide Plan designation of this property. This designation primarily
permits residential uses at a density of 5 units per acre. The proposed zoning district to
be assigned to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District and the property
exceeds the District ’s minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan and the City ’s Comprehensive Plan and
Community Development Code; and
·The property proposed for annexation is contiguous to existing city limits to the north
and east; therefore, the annexation is consistent with Florida Statutes Chapter
171.044.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 2 City of Clearwater Printed on 6/10/2016
Ordinance No. 8910-16
ORDINANCE NO. 8910-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTHWEST CORNER OF LAKEVIEW
ROAD AND FAIRFIELD DRIVE, WHOSE POST OFFICE
ADDRESS IS 1300 FAIRFIELD DRIVE, CLEARWATER,
FLORIDA 33764, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 1, Douglas Manor Park, a subdivision according to the plat thereof recorded at
Plat Book 53, Page 19, in the Public Records of Pinellas County, Florida.
(ANX2016-04016)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8910-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016
Site: 1300 Fairfield Drive
Property
Size(Acres):
ROW (Acres):
0.238
Land Use Zoning
PIN: 24-29-15-22284-000-0010
From : RL R-2
Atlas Page: 308A To: RL LMDR
60 60 60
60
60
50
50
60
21
22
23
24
25
26 1
2
3
4
5
621
22
23
24
25
261
2
3
4
5
6
1
2
3
4
5
6
7
36
37
38
39
40
41
42 43
44
45
46
47
48
49
7
71
72
22
/
1
3
22
/
1
4
22
/
1
5
22/16
22
/
1
7
2 2/0 8
22/09
22/10
22/11
22/12
1920
1 3 1 6
1 3 2 4
18
6
7
1 3 0 1
1317
1311
1 3 0 0
186
6
1 3 2 3
1 3 0 1
1329
1878
1 3 3 01330
1306
1882
1331
1316
1323
1310
1328
1 3 1 9
1855
1889
1 3 3 6
1 3 1 6
1300
1 3 2 4
1336
1875
1307
1310
1326
1323
1861
1304
1311
1 3 1 3
1 3 0 9
1322
1861
1305
1327
1 3 1 0
1869
1301
1316
1854
1317
1862
1333
1 3 0 9
18
1 3 3 5
18
1 3 0 0
18
1344
62
1 3 2 9
70
1 3 1 0
1 3 1
18
18
LAKEVIEW RD
HAMLIN DR
DOROTHY DR
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G R E A T O A K D R
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Ordinance No. 8911-16
ORDINANCE NO. 8911-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTHWEST CORNER
OF LAKEVIEW ROAD AND FAIRFIELD DRIVE, WHOSE
POST OFFICE ADDRESS IS 1300 FAIRFIELD DRIVE,
CLEARWATER, FLORIDA 33764, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW
(RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 1, Douglas Manor Park, a subdivision
according to the plat thereof recorded at Plat
Book 53, Page 19, in the Public Records of
Pinellas County, Florida.
Residential Low
(RL)
(ANX2016-04016)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8910-16.
Ordinance No. 8911-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
FUTURE LAND USE MAP
Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016
Site: 1300 Fairfield Drive
Property
Size(Acres):
ROW (Acres):
0.238
Land Use Zoning
PIN: 24-29-15-22284-000-0010
From : RL R-2
Atlas Page: 308A To: RL LMDR
60 60 60
60
60
50
50
60
21
22
23
24
25
26 1
2
3
4
5
621
22
23
24
25
261
2
3
4
5
6
1
2
3
4
5
6
7
36
37
38
39
40
41
42 43
44
45
46
47
48
49
7
71
72
22
/
1
3
22
/
1
4
22
/
1
5
22/16
22
/
1
7
2 2/0 8
22/09
22/10
22/11
22/12
1920
18 18 18
18
18
I
RLRL RL
RL
RL
RL
RL
LAKEVIEW RD
HAMLIN DR
DOROTHY DR
F
A
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F
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D
D
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F
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D
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BRENTWOOD DR
BROOKSIDE RD
G R E A T O A K D R
1 3 1 6
1 3 2 4
18
6
7
1 3 0 1
1317
1311
13 0 0
18
66
1 3 2 3
13 0 1
1329
18
78
1 3 3 01330
1306
188
2
1316
1323
1310
1328
1 3 1 9
18
5
5
18
8
9
1 3 3 6
1 3 1 6
1300
1 3 2 4
1336
18
7
5
1307
1326
1323
18
6
1
1304
1311
1 3 1 3
1 3 0 9
1322
18
6
1
1305
1327
1 3 1 0
18
6
9
1301
1316
18
54
1317
18
62
1 3 0 9
18
1 3 3 5
18
1 3 0 0
18
62
1310
1 3 2 9
0
1 3 1 0
1 3 1
1818
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Ordinance No. 8912-16
ORDINANCE NO. 8912-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTHWEST CORNER OF LAKEVIEW ROAD AND
FAIRFIELD DRIVE, WHOSE POST OFFICE ADDRESS IS
1300 FAIRFIELD DRIVE, CLEARWATER, FLORIDA 33764,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8910-16.
Property Zoning District
Lot 1, Douglas Manor Park, a subdivision
according to the plat thereof recorded at Plat
Book 53, Page 19, in the Public Records of
Pinellas County, Florida.
Low Medium Density Residential
(LMDR)
(ANX2016-04016)
Ordinance No. 8912-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
ZONING MAP
Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016
Site: 1300 Fairfield Drive
Property
Size(Acres):
ROW (Acres):
0.238
Land Use Zoning
PIN: 24-29-15-22284-000-0010
From : RL R-2
Atlas Page: 308A To: RL LMDR
60 60 60
60
60
50
50
60
21
22
23
24
25
26 1
2
3
4
5
621
22
23
24
25
261
2
3
4
5
6
1
2
3
4
5
6
7
36
37
38
39
40
41
42 43
44
45
46
47
48
49
7
71
72
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1
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/
1
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22
/
1
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22/16
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1
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2 2/0 8
22/09
22/10
22/11
22/12
1920
18 18 18
18
18
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LDR
LMDR
LAKEVIEW RD
HAMLIN DR
DOROTHY DR
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G R E A T O A K D R
1 3 1 6
1 3 2 4
18
6
7
1 3 0 1
1317
1311
13 0 0
18
66
1 3 2 3
13 0 1
1329
18
78
1 3 3 01330
1306
188
2
1331
1316
1323
1310
1328
1 3 1 9
18
5
5
18
8
9
1 3 3 6
1 3 1 6
1300
1 3 2 4
1336
18
7
5
1307
1310
1326
1323
18
6
1
1304
1311
1 3 1 3
1 3 0 9
1322
18
6
1
1305
1327
1 3 1 0
18
6
9
1301
1316
18
54
1317
18
62
1333
1 3 0 9
18
1 3 3 5
18
1 3 0 0
18
1344
62
1 3 2 9
0
1 3 1 0
1 3 1
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016
- 34 Stonewall Lane LLC\Maps\ANX2016-04016 Location.docx
LOCATION MAP
Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016
Site: 1300 Fairfield Drive
Property
Size(Acres):
ROW (Acres):
0.238
Land Use Zoning
PIN: 24-29-15-22284-000-0010
From : RL R-2
Atlas Page: 308A To: RL LMDR
DRUID RD
S KEENE RD
NURSERY RD
VIEWTOP DR STANCEL DR
S HERCULES AVE
FAIRFIELD DR
HIGHFIELD DR
EASTFIELD DR
HUNT LN
BUGLE LN
BURNICE DR
EMBASSY DR
WE
L
L
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G
T
O
N
D
R
WE
B
ER
DR
HAMLIN DR
BRENTWOOD DR
VIOLA DR
WOO
D
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MAGNOLIA DR
CAMPUS DR
DOROTHY DR
SANDRA DR
WH
I
T
A
C
R
E
D
R
COLLEGE DR
RE
G
E
N
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A
V
E
DOU
GLAS DR
ACADEMY DR
BELL CHEER DR
KENDALL DR
AM
BA
SS
AD
OR
D
R
WOODRUFF AVE
REBECCA DR
JEFFORDS ST
OXFORD DR
ALEMANDA DR
CATALINA DR S
SEVARD AVE
FOX CIR
CORONET LN OAK GROVE DR
DIPLOMAT DR
BARCELONA DR
MEADOW LN
S UNIVERSITY DR
REDCOAT LN
IMPERIAL WAY
RIPON DR OAK LAKE DR
CROYDON DR
KENMOORE DR
ATTACHE CT
REBECCA DR
SANDRA DR
JEFFORDS ST
RIPON DR
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PROJECT
SITE
Rev. 4/13/2016
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016
- 34 Stonewall Lane LLC\Maps\ANX2016-04016 Aerial.docx
AERIAL PHOTOGRAPH
Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016
Site: 1300 Fairfield Drive
Property
Size(Acres):
ROW (Acres):
0.238
Land Use Zoning
PIN: 24-29-15-22284-000-0010
From : RL R-2
Atlas Page: 308A To: RL LMDR
18 18 18
18
18
LAKEVIEW RD LAKEVIEW RD
HAMLIN DR
HAMLIN DR
DOROTHY DR
DOROTHY DR
F
A
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F
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BRENTWOOD DR BRENTWOOD DR
BROOKSIDE RD
BROOKSIDE RD
G R E A T O A K D R
G R E A T O A K D R
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for DRC\Fairfield Drive 1300 ANX2016-04016
- 34 Stonewall Lane LLC\Maps\ANX2016-04016 Existing.docx
EXISTING SURROUNDING USES MAP
Owner(s): 34 Stonewall Lane LLC Case: ANX2016-04016
Site: 1300 Fairfield Drive
Property
Size(Acres):
ROW (Acres):
0.238
Land Use Zoning
PIN: 24-29-15-22284-000-0010
From : RL R-2
Atlas Page: 308A To: RL LMDR
60 60 60
60
60
50
50
60
21
22
23
24
25
26 1
2
3
4
5
621
22
23
24
25
261
2
3
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5
6
1
2
3
4
5
6
7
36
37
38
39
40
41
42 43
44
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46
47
48
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7
71
72
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1
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1
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22
/
1
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22/16
22
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1
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2 2/0 8
22/09
22/10
22/11
22/12
1920
1 3 1 6
1 3 2 4
18
6
7
1 3 0 1
1317
1311
1 3 0 0
186
6
1 3 2 3
1 3 0 1
1329
1878
1 3 3 01330
1306
1882
1331
1316
1323
1310
1328
1 3 1 9
1855
1889
1 3 3 6
1 3 1 6
1300
1 3 2 4
1336
1875
1307
1310
1326
1323
1861
1304
1311
1 3 1 3
1 3 0 9
1322
1861
1305
1327
1 3 1 0
1869
1301
1316
1854
1317
1862
1333
1 3 0 9
18
1 3 3 5
18
1 3 0 0
18
1344
62
1 3 2 9
70
1 3 1 0
1 3 1
18
18
LAKEVIEW RD
HAMLIN DR
DOROTHY DR
F
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G R E A T O A K D R
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School
Single Family
Residential
Single Family
Residential
Single Family
Residential
Single Family
Residential
View looking west at the subject property,
1300 Fairfield Drive
Across the street, east of the subject property
North of the subject propertySouth of the subject property
ANX2016-04016
34 Stonewall Lane LLC
1300 Fairfield Drive
View looking northerly along Fairfield DriveView looking southerly along Fairfield Drive
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2422
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
Approve Department of Environmental Protection (DEP) Agreement: MV192 for CVA15-760
for Clean Vessel Act Grant Program funding for the operation, maintenance and repair of the
Clearwater Beach Marina pump out vessel and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
The DEP, under the Florida’s Clean Vessel Act Grant Program, makes provision for
reimbursement for the operation, maintenance and repair of the pump out vessel. Grant
funding has been approved in the amount of $12,003.57 (75% of project costs) through May
31, 2017. The City’s match of $4,001.19 (25% of project costs) will be accounted for in hourly
wages and parts cost.
The City is required to conduct operation of the pump out vessel under a Pump out Station
Operational Plan that specifies hours of operation, maintenance principles, methods in
determining volume of material pumped including the use of flow meters as may be
necessary, information/educational materials on pump out operation and assurances that the
pump out vessel will be used solely for the collection of recreational boat sewage. A pump out
log is required each calendar quarter.
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2498
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 12.2
SUBJECT/RECOMMENDATION:
Ratify and confirm a new lease agreement with Steven M. Hasley, d/b/a REMAX Action First
for a lease term of five years with a five-year extension option and approve the Clearwater
Marina Parking Permit Office Project.
SUMMARY:
Staff is requesting the City approve a new lease for Steven M. Hasley, d/b/a REMAX Action
First for a longer lease term in exchange for giving up 179 square feet of office space so a
parking permit office can be constructed.
The City of Clearwater Parking System has requested space in the marina building in order to
build a parking office so they will be able to better serve Lot 43. This office would allow them
to sell parking permits and also give them a parking office centrally located on Clearwater
Beach. Several options for the parking office were explored including building a separate
structure. A separate structure for an office would not be cost effective as FEMA codes would
require the building be on stilts at an estimate total project cost of $300,000.00. As an
alternative, building an office in existing space in the marina building will cost $38,828.43.
The Parking System will be taking over the marina office storage room (161 square feet) and
Remax’s conference room (179 square feet) to build out 340 square feet of office space. The
project is being completed by Certus Builders who are an engineer of record with the City of
Clearwater and construction work commenced 5/31/16.
Remax has agreed to give up the 179 square feet in exchange for a longer lease term. They
currently have a 3-year lease term with a 1-year extension but the new lease offers a 5-year
lease term with the option for a 5-year extension. The annual rent will be reduced by
$2,346.69 to account for the loss of 179 square feet.
The Parking System will be paying for the cost of the project which includes building Remax
out a new conference room in their existing space. Effective June 1, 2016, the Parking System
will also be paying the Marine & Aviation Department for 340 square feet of space at an
annual rate of $4,457.40.
Page 1 City of Clearwater Printed on 6/10/2016
16' - 6"
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3' - 8"
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Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2476
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Public Utilities
Agenda Number: 13.1
SUBJECT/RECOMMENDATION:
Approve a Blanket Purchase Order to SNF Polydyne Inc., of Riceboro, GA, in the annual
amount of $450,000.00 with the option for two, one-year term extensions for Polymer Services
effective July 1, 2016, and authorize the appropriate officials to execute the same. (consent)
SUMMARY:
Polymer is used at the City's three (3) Water Reclamation Facilities (“WRF”) to thicken
biosolids and reduce the amount of water in the final dewatered cake, thereby reducing
hauling and disposal costs. Biosolids must be processed daily at all three facilities to meet
permit requirements.
In 2011, the City entered into a Performance Based Contract (“PBC”) with Siemens Industry,
Inc. that included the installation of centrifuge dewatering devices to replace existing,
outdated, and inefficient belt filter presses. The centrifuges are now operational. The
Siemens-managed Polymer testing was performed as part of that project.
Two of four (2 of 4) of the solicited Polymer manufacturing/supply companies expressed their
interests in testing and quoting to Siemens within the new parameters, and were approved to
conduct jar testing. One company, SNF Polydyne, Inc., which is the City’s current Polymer
supplier, tested and provided documentation along with a price quote. Others declined for
various reasons, with inefficiency and cost prohibitiveness in transportation due to their
manufacturing locations and the relatively small quantities of Polymer required by the City
being the primary explanation. Since SNF Polydyne, Inc. conducted their testing and provided
their quote, no other company has expressed any interest in conducting tests and providing
quotes for Polymer.
The current contract for Polymer supply with SNF Polydyne, Inc. expires on June 30, 2016.
SNF Polydyne, Inc. has agreed to hold the current contract price of $1.05 per pound for the
next contract period. Being that SNF Polydyne, Inc. is the sole source manufacturer and
distributor of the Polymer products, which mandates them to be exempt from bidding pursuant
to City Code Section 2.564 (1) (b), staff recommends this BPO awarded to them.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 113,424.66 FY 15/16
0421-01351-551000-535-000-0000 $ 336,575.34 FY 16/17
Sufficient funding is available in the Water & Sewer Utility Fund operating cost centers
0421-01351, Wastewater Environmental Technologies, in the amount of $113,424.66 to fund
the current fiscal year’s cost of the contract. The funding for the remaining balance of
$336,575.34 will be included in the Water and Sewer recommended operating budget from
the Director.
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2476
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 6/10/2016
May 19, 2016
Ms. Kathryn McGrath
Wastewater Environmental Technologies Manager
City of Clearwater
1650 N. Arcturas Avenue, Bldg. C
Clearwater, FL 33765
RE: Clarifloc SE-1197 and SE-792 Polymer Quotation and Sole Source
Dear Ms. McGrath:
Please allow this letter to serve your needs in defining Polydyne Inc. as the sole source
manufacturer and supplier of Clarifloc SE-1197 and SE-792. This is a proprietary product and
CLARIFLOC® is Polydyne’s trademark. No other vendor is authorized to supply this brand
polymer.
Polydyne Inc. is pleased to offer the following price quotation:
PRODUCT UNIT PRICE PACKAGE
CLARIFLOC® SE-1197
$1.050/LB. DELIVERED
2300 LB. TOTES
CLARIFLOC® SE-792
$1.050/LB. DELIVERED
2300 LB. TOTES
Quotation Period: This price remains firm for one year from date of quotation.
Payment Terms: Net 30 days – No Discounts
Thank you for your business. If you have any questions or need any additional information
please feel free to contact me at (912) 880-2001 or Chris Cherp, Technical Sales Representative,
at (941) 961-3998. To place an order, please call our Customer Service Department at (800)
848-7659 or visit our website at www.polydyneinc.com. Your Customer Service Representative
is Ylonda Bailey and her direct extension is 8735.
Best regards,
Boyd Stanley
Business Director
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2470
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 14.1
SUBJECT/RECOMMENDATION:
Continued from 6/1/16: Approve the 2016 Affordable Housing Inventory List pursuant to
requirements of Chapter 166.0451, Florida Statutes and adopt Resolution 16-14.
SUMMARY:
The 2006 Legislature amended Chapter 166, Florida Statutes, adding Section 166.0451
entitled "Disposition of municipal property for affordable housing." The state statute includes
that the governing body of each municipality must review the proposed affordable housing
inventory list at a public hearing, and may revise the list at the conclusion of the hearing.
Following the public hearing, the local governing body must adopt a resolution that includes an
inventory list of such property deemed appropriate for affordable housing development.
On June 6, 2013, the City Council adopted Resolution 13-10, the 2013 Affordable Housing
Inventory to identify only two city-owned parcels of land appropriate for use as affordable
housing. The City has acquired five additional parcels of land making it a total of seven
parcels to which it has title as appropriate for use as affordable housing.
Section (1) of the statutory amendment requires that every three years each municipality
prepare an inventory list of all real property within its jurisdiction to which the municipality
holds fee simple title that is appropriate for use as affordable housing. Therefore, the 2016
Affordable Housing Inventory List includes the address and legal description of each property,
and specifies whether the property is vacant or improved.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 6/10/2016
Resolution No. 16-14
RESOLUTION16-14
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
DETERMINING THE CITY HOLDS FEE SIMPLE TITLE IN AND
TO SEVENPARCELS OF LAND LYING AND BEING SITUATE
WITHIN ITS CORPORATE LIMITS THAT ARE APPROPRIATE
FOR USE AS AFFORDABLE HOUSING AS DEFINED IN
SECTION 166.0451, FLORIDA STATUTES; ESTABLISHING AN
INVENTORY LISTING OF SAID PARCELS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Chapter 166.0451, Florida Statutes, requires that by July 1,
2007, and every three years thereafter,each municipality within the State of
Florida shall prepare an inventory list of all real property within its jurisdiction to
which the municipality holds fee simple title that is appropriate for use as
affordable housing; and,
WHEREAS, the inventory list must include the address and legal
description of each such property and specify whether the property is vacant or
improved; and,
WHEREAS, the governing body of the municipality must review the
inventory list at a public hearing, and may revise it at the conclusion of the public
hearing; and,
WHEREAS, the City Council now desires to formally establish the 2016
Affordable Housing Inventory list of real property deemed appropriate for use as
affordable housingas required by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CLEARWATER, FLORIDA:
Section 1.That the following seven(7) parcels of vacant land as more
particularly described inEXHIBIT “A”, attached hereto and incorporated herein,
are hereby determined to beappropriate for use as affordable housing as
defined in Section 166.0451 and 420.0004, Florida Statutes.
Section 2.That the City holds fee simple title in and to allof said
parcels.
Section 3.That the inventory listing of the herein described parcels of
landshall be titledthe“2016Affordable Housing Inventory List”.
Section 4. That the City Clerk is herebydirected to record this
Resolution in the Public Records of Pinellas County, Florida.
Resolution No. 16-14
Section 5. That this resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this _____ day of _________________, 2016.
_________________________________________
George N.Cretekos, Mayor
Approved as to form: Attest:
______________________________ ______________________________
Laura Mahony Rosemarie Call, CityClerk
Assistant City Attorney II
Resolution No. 16-14
EXHIBIT “A”
2016AFFORDABLE HOUSING INVENTORY LIST
918 PALMETTO ST. PENNSYLVANIA SUB., LOT 5. VACANT
1454 S. MLK, JR. AVE. COMMENCE AT THE NW CORNER OF VACANT
S. MLK, JR. AVE. AND WOODLAWN ST.
THEN RUN N 320 FT TO THE POINT OF
BEGINNING; THEN W 260.4 FEET; THEN
N 225.00 FEET; THEN E 260.4 FEET;
THEN S 225.00 FEET TO THE POINT OF
BEGINNING.
1011 LA SALLE ST. GREENWOOD MANOR, LOT 7 AND VACANT
SOUTH ½ OF LOT 6.
1317 N. MLK, JR. AVE. GREENWOOD PARK SUB., BLOCK C, VACANT
LOTS 17, 18 AND 19.
1002 LA SALLE ST. PALM PARK SUB., BLOCK D, LOT 15 VACANT
1408 MONROE AVE. LINCOLN PLACE SUB., BLOCK 4, LOT 4 VACANT
1112 PALM BLUFF ST. GREENWOOD PARK NO. 2 SUB., BLOCK F, VACANT
LOT 39.
COP# 262 S
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County Parcel I.D. # 22-29-15-00000-320-1300
Location: 1454 S Greenwood Ave
Size: 58,580 SF +/-
Zoning: MDR - Medium Density Residential
1 inch = 58 feet
0 5025Feet
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Parcel Summary:
Acquired: 12/12/95 from Asimeno Corp.; price: $84,000
To be developed as 7 unit single family subdivision for low/moderate income housing.
Parcel Map:
COP# 266
PALMETTO ST
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City of Clearwater
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Atlas Page # 269A
County Parcel I.D. # 10-29-15-68346-000-0050
Location: 918 Palmetto St
Size: 5,200 SF +/-
Zoning: MDR - Medium Density Residential
1 inch = 30 feet
0 3015Feet
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Parcel Summary:
Acquired: 12/17/97 from Foreclosure; price: $0 Department owner: Economic
City received property as a result of a foreclosure of lien MHC-452, M-8 and M-17 which were for
demolition and lot clearing.
Parcel Map:
Affordable Housing Resolution Properties
COP# 274
COP# 330 LA SALLE ST
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Atlas Page # 269A
County Parcel I.D. # 10-29-15-33498-000-0070
Location: 1015 La Salle St
Size: 12,055 SF +/-
Zoning: C - Commercial
1 inch = 50 feet
0 5025Feet
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Parcel Summary:
Acquired: 6/18/09 from Mount Carmel Community Development Corporation of Clearwater, Inc.; price:
$10.00
Department owner: ED/Housing accepted deed due to developer loan default.
Parcel Map:
Affordable Housing Resolution Properties
COP# 314
TANGERINE ST
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County Parcel I.D. # 10-29-15-33534-003-0170, 0180 & 0190
Location: 1317 North Martin Luther King Jr. Avenue
Size: 11,375 SF +/-
Zoning: C-Commercial(0170/0180)/MDR(Medium Den Res) 0190
1 inch = 25 feet
0 2512.5 Feet
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Parcel Summary:
Acquired: 06/30/2008Johnie & Elizabeth Blunt; price: $535,000
Department owner: Economic Development/Housing
Parcel was acquired at the urging of North Greenwood residents to reduce policing at this location.
Improvements have been demolished. Combined 2014 Assessed Value: $22,628.
Parcel Map:
Affordable Housing Resolution Properties
COP# 330
LA SALLE ST
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County Parcel I.D. # 10-29-15-65718-004-0150
Location: 1002 LaSalle Street
Size: 7,500 SF +/-
Zoning: MDR - Medium Density Residential
1 inch = 33 feet
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Parcel Summary:
Acquired: 05/29/2015 – Clearwater Housing Services, Inc. (donation)
Department owner: Economic Development & Housing
Parcel is vacant. The City accepted the property for future development of affordable housing. 2014
Assessed Value: $2,255
Parcel Map:
Affordable Housing Resolution Properties
COP# 331
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County Parcel I.D. # 10-29-15-51948-004-0040
Location: 1408 Monroe Avenue
Size: 3,348 SF +/-
Zoning: MDR - Medium Density Residential
1 inch = 25 feet
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Parcel Summary:
Acquired: 03/10/2015 – Pinellas County (donation)
Department owner: Economic Development & Housing
Parcel is vacant. The property may be used for future development of affordable housing. 2014
Assessed Value: $1,354
Parcel Map:
Affordable Housing Resolution Properties
COP# 332
PALM BLUFF ST
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County Parcel I.D. # 10-29-15-33552-006-0390
Location: 1112 Palm Bluff Street
Size: 3,640 SF +/-
Zoning: MDR - Medium Density Residential
1 inch = 25 feet
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Parcel Summary:Acquired: 03/10/2015 – Pinellas County (donation)
Department owner: Economic Development & Housing
Parcel is vacant. The property may be used for future development of affordable housing. 2014
Assessed Value: $1,496
Parcel Map:
Affordable Housing Resolution Properties
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2480
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: AppointmentIn Control: Official Records & Legislative Services
Agenda Number: 15.1
SUBJECT/RECOMMENDATION:
Reappoint Michael Potts to the Neighborhood and Affordable Housing Advisory Board
(NAHAB) as the citizen who is actively engaged in the residential home building industry in
connection with affordable housing with term to expire June 30, 2020. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Michael Potts
MEETING DATE: 2nd Tues. most months
STAFF LIAISON: Diane Durr
PLACE: Chambers
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate Professional in
Connection with Affordable Housing; Clearwater Resident; Residential Home Building
Industry; Advocate for Low Income Housing; Not-For-Profit Provider of Affordable Housing;
Banking/Mortgage Industry; Employer’s Representative.
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL BE EXPIRING
AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM AS HE WISHES TO SERVE
ANOTHER TERM.
(AT THIS TIME THERE ARE NO OTHER QUALIFIED NOMINEES ON FILE)
1. Michael Potts - 1155 Jackson Rd., 33755 - General Contractor/Inspector
Original Appointment: 6/20/12
(3 Absences in the last year)
Interest in reappointment: Yes - (currently serving 1st term until 6/30/16)
(Residential home building industry in connection with affordable housing qualification)
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2480
Zip codes of current members:
1 - 33711
1 - 33755
1 - 33756
1 - 33765
1 - 33767
1 - 34222
Current Special Qualifications:
1 Citizen actively engaged in the banking or mortgage Industry in connection with affordable
housing
1 Citizen actively engaged in the residential home building industry in connection with
affordable housing
1 Citizen who resides within the City of Clearwater
1 Citizen actively engaged as a real estate professional in connection with affordable housing
1 Citizen actively engaged as an advocate for low -income persons in connection with
affordable housing
1 Citizen actively engaged as a not-for-profit provider of affordable housing
Pending nominee for:
1 Citizen who represents employers within the City of Clearwater
Page 2 City of Clearwater Printed on 6/10/2016
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
Name: i\J;c i\--f.,\..)\
Home Address: Office Address:
SS :
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Zip ( Zip -n
Telephone: Telephone: -1-2.:1
Cell Phone: E-mail Address: (QN
How long a resident of Clearwater?
Occupation: f43c.,..14\\,
Field of Education:
If retired, former occupation: IQ
Community Activities:
Employer:
Other Work Experience:
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Other Interests: rAi -s1%1 CLem.4 AA -1)p) 4A. 9,c5P
Board Preference:
1 1 f•-*, 6IU)
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Board Service (current and past):
Additional Comments: \NJ ifyq., COlr Po9s 1\0,,
VIN1 hy,r,LIA 1,10 i•c> sAN>..r1
Signed: Vc Date:
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department, P.
0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S.
Osceola Avenue.
Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of
one of the followino:
Current voter registration within city limits
flo Valid current Florida Drivers' License issued to an address within city limits
Declaration of Domicile filed with the city clerk affirming residency within city limits
RECEIVED
MAY 2 4 201Z
OFFICIAL RECORDS AND
LEGISLATIVE SRVCS DEPT
Page 1 of 2
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
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2. Have you ever observed a board meeting either in person or on C-View, the City's TV station?
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3. What background and/or qualifications do you have that you feel would qualify you to serve on
this Board?
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4, Why do you want to serve on this Board?
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Page 2 of 2
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2546
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 15.2
SUBJECT/RECOMMENDATION:
Designate a councilmember to be the official voting delegate at the Florida League of Cities’
Annual Conference, August 18-20, 2016.
SUMMARY:
The Florida League of Cities’ Annual Conference will be held at the Diplomat Resort,
Hollywood, Florida on August 18-20.
The League is asking each municipality to designate one official to be the voting delegate at
the Annual Business Session on Saturday, August 20 at 9:00 a.m. Election of League
leadership and adoption of resolutions are undertaken at the business meeting.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8856-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8856-16 on second reading, annexing certain real properties whose post
office addresses are 1217 Sheridan Road, 1234 Sunset Point Road, and 1904 Coles Road, all
within Clearwater, Florida 33755, together with certain Rights-of-Way of Coles Road, Sheridan
Road, and Sunset Point Road, into the corporate limits of the city and redefining the boundary
lines of the city to include said additions.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8856-16
ORDINANCE NO. 8856-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY SOUTH OF UNION STREET, EAST
OF DOUGLAS AVENUE, NORTH OF SUNSET POINT
ROAD, AND WEST OF KINGS HIGHWAY, WHOSE POST
OFFICE ADDRESSES ARE 1217 SHERIDAN ROAD, 1234
SUNSET POINT ROAD, AND 1904 COLES ROAD, ALL
WITHIN CLEARWATER, FLORIDA 33755, TOGETHER
WITH CERTAIN RIGHTS-OF-WAY OF COLES ROAD,
SHERIDAN ROAD, AND SUNSET POINT ROAD, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, and the City has complied with all
applicable requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for legal descriptions
(ATA2016-02004)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8856-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ATA2016‐02004
=========================================================================================
No. Parcel ID Legal Description Address
1. 03-29-15-87912-001-0130 Lot 13, Block 1 1217 Sheridan Road
2. 03-29-15-87912-001-0150 Lot 15, Block 1 1904 Coles Road
3. 03-29-15-87912-001-0160 Lot 16, Block 1 1234 Sunset Point Road
Together with all Right-of-Way of Sheridan Road abutting Lot 13, Block 1, and Lot 5 Block 2;
Together with all Right-of-Way of Coles Road abutting Lots 15 and 16, Block 1;
Together with all Right-of-Way of Sunset Point Road abutting Lot 16, Block 1, west to the intersection of Pineland Drive.
The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas
County, Florida.
Exhibit B
PROPOSED ANNEXATION
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
58
63
97 40
40
40
40
33
30 50
63
60
83
9
7
0
87912
1
2
3
4
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
2122
60
5033
60
60
854
78910
1 2 3 4 5
6
7
8
9
15
16
17
1 2 3 4
7
8
17
5 6
18
9
(28)
42/015
1.3 A C(C)
1
1
DOUGLAS AVE
SUNSET POINT RD
CO
L
E
S
R
D
ALOHA LN
CHENANG
O AVE
SHERIDAN RD
SYLVAN DR
PINELAND DR
11
9
9
1903
12
5
1
12
0
4
1875
1932
12
0
9
1184
1204
1930
1219
1942
1917
1943
1878
1248
1212
1916
1203
1212
1231
1874
1201
1924
1913
1903
1200 1940
1211
1206
1216
1944
1874
1203
1201
1881
1230
1915
1926
1220
1202
1925
1909
1211
1201
1224
1871
1901
1880
12461901
1933 1927
1910
1938
1214
1226
1934 1213
1870
1936
1895
1208
1206
1929
1215
1938
1918
1876
1943
1936
1181B
1181A
1941
1216
1209
1919
1923
1205
1231
1921
1937
1182
1910
1901
1225
1210
12341186
1227
1218
1224
1223
1213
1904
1217
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST
PO
INSETTA AVE
SEDEEVA CIR N
ARBELIA ST
THE MALL
CHENANGO AVE
FREEDOM DR
ALOHA LN
N EVERGREEN AVE
SEDEEVA CIR S
MACOMBER AVE
IVA ST
BERTLAND WAY
OAKDALE WAY
PINECREST WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGL
AS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
CHENANGO AVE
CHENANGO AVE
SHERIDAN RD SHERIDAN RD
SYLVAN DR
SYLVAN DR
PINELA
ND DR
PINELA
ND DR
STAT E S T STAT E S T
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/16/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
58
63
97 40
40
40
40
33
30 50
63
60
83
9
7
0
87912
1
2
3
4
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
2122
60
5033
60
60
854
78910
1 2 3 4 5
6
7
8
9
15
16
17
1 2 3 4
7
8
17
5 6
18
9
(28)
42/015
1.3 A C(C)
1
1
DOUGLAS AVE
SUNSET POINT RD
CO
L
E
S
R
D
ALOHA LN
CHENANG
O AVE
SHERIDAN RD
SYLVAN DR
PINELAND DR
11
9
9
1903
12
5
1
12
0
4
1875
1932
12
0
9
1184
1204
1930
1219
1942
1917
1943
1878
1248
1212
1916
1203
1212
1231
1874
1201
1924
1913
1903
1200 1940
1211
1206
1216
1944
1874
1203
1201
1881
1230
1915
1926
1220
1202
1925
1909
1211
1201
1224
1871
1901
1880
12461901
1933 1927
1910
1938
1214
1226
1934 1213
1870
1936
1895
1208
1206
1929
1215
1938
1918
1876
1943
1936
1181B
1181A
1941
1216
1209
1919
1923
1205
1231
1921
1937
1182
1910
1901
1225
1210
12341186
1227
1218
1224
1223
1213
1904
1217
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
Single Family Residential
Single Family
Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Commercial
View looking south at the subject property, 1217 Sheridan RoadAcross the street, north of the subject property
East of the subject propertyWest of the subject property
ATA2016-02004
Timothy J. and Susan J. Moore
1217 Sheridan Road
View looking easterly along Sheridan RoadView looking westerly along Sheridan Road
View looking north at the subject property, 1234 Sunset Point RoadAcross the street, south of the subject property
East of the subject propertyWest of the subject property
ATA2016-02004
Douglas L. and Merrili-Ann Booher
1234 Sunset Point Road
View looking easterly along Sunset Point RoadView looking westerly along Sunset Point Road
View looking west at the subject property, 1904 Coles RoadAcross the street, east of the subject property
North of the subject propertySouth of the subject property
ATA2016-02004
RodolpheDiaz
1904 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8857-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8857-16 on second reading, amending the future land use plan element of
the Comprehensive Plan of the city to designate the land use for certain real properties whose
post office addresses are 1217 Sheridan Road, 1234 Sunset Point Road, and 1904 Coles
Road, all within Clearwater, Florida 33755, upon annexation into the City of Clearwater, as
Residential Urban (RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8857-16
ORDINANCE NO. 8857-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY SOUTH OF UNION
STREET, EAST OF DOUGLAS AVENUE, NORTH OF
SUNSET POINT ROAD, AND WEST OF KINGS HIGHWAY,
WHOSE POST OFFICE ADDRESSES ARE 1217
SHERIDAN ROAD, 1234 SUNSET POINT ROAD, AND
1904 COLES ROAD, ALL WITHIN CLEARWATER, FLORIDA
33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN (RU);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described properties, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for legal descriptions Residential Urban
(RU)
(ATA2016-02004)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8856-16.
Ordinance No. 8857-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ATA2016‐02004
=========================================================================================
No. Parcel ID Legal Description Address
1. 03-29-15-87912-001-0130 Lot 13, Block 1 1217 Sheridan Road
2. 03-29-15-87912-001-0150 Lot 15, Block 1 1904 Coles Road
3. 03-29-15-87912-001-0160 Lot 16, Block 1 1234 Sunset Point Road
The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas
County, Florida.
Exhibit B
FUTURE LAND USE MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
58
63
97 40
40
40
40
33
30 50
63
60
83
9
7
0
87912
1
2
3
4
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
2122
60
5033
60
60
854
78910
1 2 3 4 5
6
7
8
9
15
16
17
1 2 3 4
7
8
17
5 6
18
9
(28)
42/015
1.3 A C(C)
1
1
RURU
RU
I
RU PCG
P
RU
RU
RU
RU
RU
CG
RU
RM
DOUGLAS AVE
SUNSET POINT RD
CO
L
E
S
R
D
ALOHA LN
CHENANG
O AVE
SHERIDAN RD
SYLVAN DR
PINELAND DR
11
9
9
12
0
4
12
0
9
1875
1932
12
0
9
12
0
4
1930
12
1
9
1942
12
0
5
1943
1878
12
4
8
12
3
1
12
1
2
1916
12
0
3
12
1
2
12
3
1
1874
12
0
1
1924
1913
1903
12
0
0
12
2
5
1940
12
1
1
12
0
6
12
1
6
1944
1874
12
0
3
12
0
1
1881
12
2
7
12
3
0
1915
1926
12
2
0
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
1871
1901
12
4
6
1933 1927
1910
1938
12
2
3
12
1
4
12
2
6
1934 12
1
3
1870
1895
12
0
6
1929
12
1
5
1918
1876
1943
1936
11
8
1
B
11
8
1
A
RU
P
1941
1903
12
1
6
12
5
1
1919
1184
1923
1917
1921
1937
1182
1910
1901
1210
12341186
1218
1224
1880
1901
1213
1936
1904
1208
1217
1938
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST
PO
INSETTA AVE
SEDEEVA CIR N
ARBELIA ST
THE MALL
CHENANGO AVE
FREEDOM DR
ALOHA LN
N EVERGREEN AVE
SEDEEVA CIR S
MACOMBER AVE
IVA ST
BERTLAND WAY
OAKDALE WAY
PINECREST WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGL
AS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
CHENANGO AVE
CHENANGO AVE
SHERIDAN RD SHERIDAN RD
SYLVAN DR
SYLVAN DR
PINELA
ND DR
PINELA
ND DR
STAT E S T STAT E S T
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/16/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
58
63
97 40
40
40
40
33
30 50
63
60
83
9
7
0
87912
1
2
3
4
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
2122
60
5033
60
60
854
78910
1 2 3 4 5
6
7
8
9
15
16
17
1 2 3 4
7
8
17
5 6
18
9
(28)
42/015
1.3 A C(C)
1
1
DOUGLAS AVE
SUNSET POINT RD
CO
L
E
S
R
D
ALOHA LN
CHENANG
O AVE
SHERIDAN RD
SYLVAN DR
PINELAND DR
11
9
9
1903
12
5
1
12
0
4
1875
1932
12
0
9
1184
1204
1930
1219
1942
1917
1943
1878
1248
1212
1916
1203
1212
1231
1874
1201
1924
1913
1903
1200 1940
1211
1206
1216
1944
1874
1203
1201
1881
1230
1915
1926
1220
1202
1925
1909
1211
1201
1224
1871
1901
1880
12461901
1933 1927
1910
1938
1214
1226
1934 1213
1870
1936
1895
1208
1206
1929
1215
1938
1918
1876
1943
1936
1181B
1181A
1941
1216
1209
1919
1923
1205
1231
1921
1937
1182
1910
1901
1225
1210
12341186
1227
1218
1224
1223
1213
1904
1217
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
Single Family Residential
Single Family
Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Commercial
View looking south at the subject property, 1217 Sheridan RoadAcross the street, north of the subject property
East of the subject propertyWest of the subject property
ATA2016-02004
Timothy J. and Susan J. Moore
1217 Sheridan Road
View looking easterly along Sheridan RoadView looking westerly along Sheridan Road
View looking north at the subject property, 1234 Sunset Point RoadAcross the street, south of the subject property
East of the subject propertyWest of the subject property
ATA2016-02004
Douglas L. and Merrili-Ann Booher
1234 Sunset Point Road
View looking easterly along Sunset Point RoadView looking westerly along Sunset Point Road
View looking west at the subject property, 1904 Coles RoadAcross the street, east of the subject property
North of the subject propertySouth of the subject property
ATA2016-02004
RodolpheDiaz
1904 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8858-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8858-16 on second reading, amending the Zoning Atlas of the city by zoning
certain real properties whose post office addresses are 1217 Sheridan Road, 1234 Sunset
Point Road, and 1904 Coles Road, all within Clearwater, Florida 33755, upon annexation into
the City of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8858-16
ORDINANCE NO. 8858-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY SOUTH OF UNION STREET, EAST OF
DOUGLAS AVENUE, NORTH OF SUNSET POINT ROAD,
AND WEST OF KINGS HIGHWAY, WHOSE POST OFFICE
ADDRESSES ARE 1217 SHERIDAN ROAD, 1234 SUNSET
POINT ROAD, AND 1904 COLES ROAD, ALL WITHIN
CLEARWATER, FLORIDA 33755, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS LOW MEDIUM
DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
zoning atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8856-16.
Property Zoning District
See attached Exhibit A for legal descriptions Low Medium Density Residential
(LMDR)
(ATA2016-02004)
Ordinance No. 8858-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ATA2016‐02004
=========================================================================================
No. Parcel ID Legal Description Address
1. 03-29-15-87912-001-0130 Lot 13, Block 1 1217 Sheridan Road
2. 03-29-15-87912-001-0150 Lot 15, Block 1 1904 Coles Road
3. 03-29-15-87912-001-0160 Lot 16, Block 1 1234 Sunset Point Road
The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas
County, Florida.
Exhibit B
ZONING MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
58
63
97 40
40
40
40
33
30 50
63
60
83
9
7
0
87912
1
2
3
4
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
2122
60
5033
60
60
854
78910
1 2 3 4 5
6
7
8
9
15
16
17
1 2 3 4
7
8
17
5 6
18
9
(28)
42/015
1.3 A C(C)
1
1
DOUGLAS AVE
SUNSET POINT RD
CO
L
E
S
R
D
ALOHA LN
CHENANG
O AVE
SHERIDAN RD
SYLVAN DR
PINELAND DR
MDR
I
LMDR
MDR
C
MDR
LMDR
LMDR
LMDR
LMDR
LMDR
1903
12
0
4
12
0
9
1875
1932
12
0
9
1184
1204
1930
1205
1943
1878
1248
1231
1212
1916
1203
1212
1201
1924
1913
1903
1200
1225
1940
1211
1206
1216
1944
1874
1881
1227
1915
1926
1202
1925
1909
1211
1201
1224
1901
1880
12461901
1933 1927
1910
1938
1223
1214
1934 1213
1870
1895
1929
1215
1918
1943
LMDR
1941
1199
1216
1251
1919
1923
1219
1942
1917
1921
1937
1182
1231
1874
1910
1901
1210
12341186
1203
1201
1230
1220
1218
1871
1224
1226
1213
1936
1904
1208
1217
1206
1938
1876
1936
1181B
1181A
-N
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c
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-
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Rev. 3/4/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST
PO
INSETTA AVE
SEDEEVA CIR N
ARBELIA ST
THE MALL
CHENANGO AVE
FREEDOM DR
ALOHA LN
N EVERGREEN AVE
SEDEEVA CIR S
MACOMBER AVE
IVA ST
BERTLAND WAY
OAKDALE WAY
PINECREST WAY
-N
o
t
t
o
S
c
a
l
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-
-N
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u
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v
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y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGL
AS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
CHENANGO AVE
CHENANGO AVE
SHERIDAN RD SHERIDAN RD
SYLVAN DR
SYLVAN DR
PINELA
ND DR
PINELA
ND DR
STAT E S T STAT E S T
-N
o
t
t
o
S
c
a
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-
-N
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u
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v
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y
-
Rev. 2/16/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ATA2016-02004
Site:
1217 Sheridan Road
1234 Sunset Point Road
1904 Coles Road
Property
Size(Acres):
ROW (Acres):
0.516
0.584
Land Use Zoning
PIN:
03-29-15-87912-001-0130
03-29-15-87912-001-0160
03-29-15-87912-001-0150 From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
58
63
97 40
40
40
40
33
30 50
63
60
83
9
7
0
87912
1
2
3
4
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
2122
60
5033
60
60
854
78910
1 2 3 4 5
6
7
8
9
15
16
17
1 2 3 4
7
8
17
5 6
18
9
(28)
42/015
1.3 A C(C)
1
1
DOUGLAS AVE
SUNSET POINT RD
CO
L
E
S
R
D
ALOHA LN
CHENANG
O AVE
SHERIDAN RD
SYLVAN DR
PINELAND DR
11
9
9
1903
12
5
1
12
0
4
1875
1932
12
0
9
1184
1204
1930
1219
1942
1917
1943
1878
1248
1212
1916
1203
1212
1231
1874
1201
1924
1913
1903
1200 1940
1211
1206
1216
1944
1874
1203
1201
1881
1230
1915
1926
1220
1202
1925
1909
1211
1201
1224
1871
1901
1880
12461901
1933 1927
1910
1938
1214
1226
1934 1213
1870
1936
1895
1208
1206
1929
1215
1938
1918
1876
1943
1936
1181B
1181A
1941
1216
1209
1919
1923
1205
1231
1921
1937
1182
1910
1901
1225
1210
12341186
1227
1218
1224
1223
1213
1904
1217
-N
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c
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e
-
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-
Rev. 3/4/2016
Single Family Residential
Single Family
Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Commercial
View looking south at the subject property, 1217 Sheridan RoadAcross the street, north of the subject property
East of the subject propertyWest of the subject property
ATA2016-02004
Timothy J. and Susan J. Moore
1217 Sheridan Road
View looking easterly along Sheridan RoadView looking westerly along Sheridan Road
View looking north at the subject property, 1234 Sunset Point RoadAcross the street, south of the subject property
East of the subject propertyWest of the subject property
ATA2016-02004
Douglas L. and Merrili-Ann Booher
1234 Sunset Point Road
View looking easterly along Sunset Point RoadView looking westerly along Sunset Point Road
View looking west at the subject property, 1904 Coles RoadAcross the street, east of the subject property
North of the subject propertySouth of the subject property
ATA2016-02004
RodolpheDiaz
1904 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8859-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8859-16 on second reading, annexing certain real properties whose post
office addresses are 1909 and 1910 Coles Road, all within Clearwater, Florida 33755,
together with certain Rights-of-Way of Coles Road, into the corporate limits of the city and
redefining the boundary lines of the city to include said additions.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8859-16
ORDINANCE NO. 8859-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY SOUTH OF UNION STREET, EAST
OF DOUGLAS AVENUE, NORTH OF SUNSET POINT
ROAD, AND WEST OF KINGS HIGHWAY, WHOSE POST
OFFICE ADDRESSES ARE 1909 AND 1910 COLES ROAD,
ALL WITHIN CLEARWATER, FLORIDA 33755, TOGETHER
WITH CERTAIN RIGHTS-OF-WAY OF COLES ROAD AND
SHERIDAN ROAD, INTO THE CORPORATE LIMITS OF
THE CITY, AND REDEFINING THE BOUNDARY LINES OF
THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, and the City has complied with all
applicable requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for legal descriptions
(ATA2016-02005)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8859-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ATA2016‐02005
=========================================================================================
No. Parcel ID Legal Description Address
1. 03-29-15-87912-001-0140 Lot 14, Block 1 1910 Coles Road
2. 03-29-15-87912-004-0030 Lot 3, Block 4 1909 Coles Road
Together with all Right-of-Way of Sheridan Road abutting Lot 14, Block 1;
Together with all Right-of-Way of Coles Road abutting Lot 3 through Lot 8, Block 4;
The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas
County, Florida.
Exhibit B
PROPOSED ANNEXATION
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE ST
CO
L
E
S
R
D
11
9
9
12
2
4
1903
12
7
4
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
3
2
1952
12
0
5
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
1
2
12
0
1
1924
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
0
3
12
0
1
12
2
7
12
3
0
1926
12
2
0
12
0
2
1925
12
1
1
12
0
1
12
2
4
1901
12
4
6
1901
1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
12
3
3
12
0
8
12
0
6
1929
1918
1943
12
0
5
1936
1941
12
1
6
251
12
2
6
1919
1923
12
1
9
1917
1943
1921
1937
12
2
2
1245
12
3
1
12
0
4
1913
1910
12
0
6
12
1
0
12
7
12
1
2
191512
1
8
1909
12
7
3
12
2
4
1933
1904
12
1
7
12
1
5
-N
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Rev. 3/4/2016
LOCATION MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
UNION ST
KINGS HWY
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST
PO
INSETTA AVE
SEDEEVA CIR N
ARBELIA ST
THE MALL
CHENANGO AVE
FREEDOM DR
CO
L
E
S
R
D
ALOHA LN
N EVERGREEN AVE
SEDEEVA CIR S
MACOMBER AVE
SHERIDAN RD
BERTLAND WAY
OAKDALE WAY
PINECREST WAY
-N
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Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGLAS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CHENANGO AVE
CHENANG
O AVE
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
SHERIDAN RD SHERIDAN RD
SEDEEVA CIR SSEDEEVA CIR S
STAT E S T STAT E S T
BERTLAND WAY BERTLAND WAY
-N
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Rev. 2/17/2016
EXISTING SURROUNDING USES MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANGO AVE ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE ST
CO
L
E
S
R
D
11
9
9
12
2
4
1903
12
7
4
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
3
2
1952
12
0
5
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
1
2
12
0
1
1924
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
0
3
12
0
1
12
2
7
12
3
0
1926
12
2
0
12
0
2
1925
12
1
1
12
0
1
12
2
4
1901
12
4
6
1901
1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
12
3
3
12
0
8
12
0
6
1929
1918
1943
12
0
5
1936
1941
12
1
6
251
12
2
6
1919
1923
12
1
9
191 7
1943
1921
1937
12
2
2
1245
12
3
1
12
0
4
1913
1910
12
0
6
12
1
0
12
7
12
1
2
191512
1
8
1909
12
7
3
12
2
4
193 3
1904
12
1
7
12
1
5
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
Single Family Residential
Single Family Residential
Single Family
Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Commercial
View looking east at the subject property, 1909 Coles RoadAcross the street, west of the subject property
North of the subject propertySouth of the subject property
ATA2016-02005
Steven Franeta
1909 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
View looking west at the subject property, 1910 Coles RoadAcross the street, east of the subject property
North of the subject propertySouth of the subject property
ATA2016-02005
Christine M. D’Angelo
1910 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8860-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.5
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8860-16 on second reading, amending the future land use plan element of
the Comprehensive Plan of the city to designate the land use for certain real properties whose
post office addresses are 1909 and 1910 Coles Road, all within Clearwater, Florida 33755,
upon annexation into the City of Clearwater, as Residential Urban (RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8860-16
ORDINANCE NO. 8860-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY SOUTH OF UNION
STREET, EAST OF DOUGLAS AVENUE, NORTH OF
SUNSET POINT ROAD, AND WEST OF KINGS HIGHWAY,
WHOSE POST OFFICE ADDRESSES ARE 1909 AND 1910
COLES ROAD, ALL WITHIN CLEARWATER, FLORIDA
33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN (RU);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described properties, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for legal descriptions Residential Urban
(RU)
(ATA2016-02005)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8859-16.
Ordinance No. 8860-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ATA2016‐02005
=========================================================================================
No. Parcel ID Legal Description Address
1. 03-29-15-87912-001-0140 Lot 14, Block 1 1910 Coles Road
2. 03-29-15-87912-004-0030 Lot 3, Block 4 1909 Coles Road
The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas
County, Florida.
Exhibit B
FUTURE LAND USE MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
RU
RU
RU
RU
RU
RU
CG
CG RU
RU
RU
RU
I
P
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE ST
CO
L
E
S
R
D
11
9
9
12
2
4
12
7
4
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
1
9
12
3
2
1917
1952
12
0
5
1943
12
4
8
12
3
1
12
1
2
1916
12
0
3
12
1
2
12
3
1
1924
1913
1958
1903
12
0
0
1901
12
2
5
1940
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
0
3
12
0
1
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1936
1941
1903
12
1
6
251
12
2
6
1919
1923
1921
1937
1947
12
2
2
1245
12
0
1
12
0
4
1910
12
1
1
12
0
6
12
1
0
12
7
12
3
4
12
1
2
1909
12
7
3
1901
1904
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
LOCATION MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
UNION ST
KINGS HWY
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST
PO
INSETTA AVE
SEDEEVA CIR N
ARBELIA ST
THE MALL
CHENANGO AVE
FREEDOM DR
CO
L
E
S
R
D
ALOHA LN
N EVERGREEN AVE
SEDEEVA CIR S
MACOMBER AVE
SHERIDAN RD
BERTLAND WAY
OAKDALE WAY
PINECREST WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGLAS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CHENANGO AVE
CHENANG
O AVE
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
SHERIDAN RD SHERIDAN RD
SEDEEVA CIR SSEDEEVA CIR S
STAT E S T STAT E S T
BERTLAND WAY BERTLAND WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/17/2016
EXISTING SURROUNDING USES MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANGO AVE ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE ST
CO
L
E
S
R
D
11
9
9
12
2
4
1903
12
7
4
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
3
2
1952
12
0
5
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
1
2
12
0
1
1924
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
0
3
12
0
1
12
2
7
12
3
0
1926
12
2
0
12
0
2
1925
12
1
1
12
0
1
12
2
4
1901
12
4
6
1901
1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
12
3
3
12
0
8
12
0
6
1929
1918
1943
12
0
5
1936
1941
12
1
6
251
12
2
6
1919
1923
12
1
9
191 7
1943
1921
1937
12
2
2
1245
12
3
1
12
0
4
1913
1910
12
0
6
12
1
0
12
7
12
1
2
191512
1
8
1909
12
7
3
12
2
4
193 3
1904
12
1
7
12
1
5
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
Single Family Residential
Single Family Residential
Single Family
Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Commercial
View looking east at the subject property, 1909 Coles RoadAcross the street, west of the subject property
North of the subject propertySouth of the subject property
ATA2016-02005
Steven Franeta
1909 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
View looking west at the subject property, 1910 Coles RoadAcross the street, east of the subject property
North of the subject propertySouth of the subject property
ATA2016-02005
Christine M. D’Angelo
1910 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8861-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8861-16 on second reading, amending the Zoning Atlas of the city by zoning
certain real properties whose post office addresses are 1909 and 1910 Coles Road, all within
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8861-16
ORDINANCE NO. 8861-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY SOUTH OF UNION STREET, EAST OF
DOUGLAS AVENUE, NORTH OF SUNSET POINT ROAD,
AND WEST OF KINGS HIGHWAY, WHOSE POST OFFICE
ADDRESSES ARE 1909 AND 1910 COLES ROAD, ALL
WITHIN CLEARWATER, FLORIDA 33755, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
zoning atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8859-16.
Property Zoning District
See attached Exhibit A for legal descriptions Low Medium Density Residential
(LMDR)
(ATA2016-02005)
Ordinance No. 8861-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ATA2016‐02005
=========================================================================================
No. Parcel ID Legal Description Address
1. 03-29-15-87912-001-0140 Lot 14, Block 1 1910 Coles Road
2. 03-29-15-87912-004-0030 Lot 3, Block 4 1909 Coles Road
The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas
County, Florida.
Exhibit B
ZONING MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
CO
L
E
S
R
D
LMDR
MDR
LMDR
I
LMDR
LMDR
LMDR
LMDR
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE ST
11
9
9
12
2
4
1903
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
3
2
1952
12
0
5
1943
12
3
1
12
1
2
1916
12
0
3
1947
12
1
2
12
0
1
1924
1913
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
2
3
12
1
6
1
2
3
7
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1901
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1941
12
7
4
12
1
6
251
12
2
6
1919
1923
12
1
9
1917
12
4
8
1921
1937
12
2
2
1245
12
3
1
12
0
4
1910
12
0
6
12
0
7
12
1
0
12
7
12
3
4
12
1
2
12
0
3
12
0
1
1909
12
7
3
1904
1936
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
LOCATION MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
UNION ST
KINGS HWY
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
WOODLAWN TER
PALM ST
STATE ST
BERMUDA ST
PO
INSETTA AVE
SEDEEVA CIR N
ARBELIA ST
THE MALL
CHENANGO AVE
FREEDOM DR
CO
L
E
S
R
D
ALOHA LN
N EVERGREEN AVE
SEDEEVA CIR S
MACOMBER AVE
SHERIDAN RD
BERTLAND WAY
OAKDALE WAY
PINECREST WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGLAS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CHENANGO AVE
CHENANG
O AVE
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
SHERIDAN RD SHERIDAN RD
SEDEEVA CIR SSEDEEVA CIR S
STAT E S T STAT E S T
BERTLAND WAY BERTLAND WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/17/2016
EXISTING SURROUNDING USES MAP
Owner(s): Steven Franeta; Christine M. D’Angelo Case: ATA2016-02005
Site: 1909 Coles Road
1910 Coles Road
Property
Size(Acres):
ROW (Acres):
0.337
0.409
Land Use Zoning
PIN: 03-29-15-87912-004-0030
03-29-15-87912-001-0140
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANGO AVE ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE ST
CO
L
E
S
R
D
11
9
9
12
2
4
1903
12
7
4
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
3
2
1952
12
0
5
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
1
2
12
0
1
1924
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
0
3
12
0
1
12
2
7
12
3
0
1926
12
2
0
12
0
2
1925
12
1
1
12
0
1
12
2
4
1901
12
4
6
1901
1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
12
3
3
12
0
8
12
0
6
1929
1918
1943
12
0
5
1936
1941
12
1
6
251
12
2
6
1919
1923
12
1
9
191 7
1943
1921
1937
12
2
2
1245
12
3
1
12
0
4
1913
1910
12
0
6
12
1
0
12
7
12
1
2
191512
1
8
1909
12
7
3
12
2
4
193 3
1904
12
1
7
12
1
5
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
Single Family Residential
Single Family Residential
Single Family
Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Commercial
View looking east at the subject property, 1909 Coles RoadAcross the street, west of the subject property
North of the subject propertySouth of the subject property
ATA2016-02005
Steven Franeta
1909 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
View looking west at the subject property, 1910 Coles RoadAcross the street, east of the subject property
North of the subject propertySouth of the subject property
ATA2016-02005
Christine M. D’Angelo
1910 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8862-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8862-16 on second reading, annexing certain real property whose post office
address is 1913 Coles Road, Clearwater, Florida 33755, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8862-16
ORDINANCE NO. 8862-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE EAST SIDE OF COLES ROAD
APPROXIMATELY 195 FEET NORTH OF SUNSET POINT
ROAD, WHOSE POST OFFICE ADDRESS IS 1913 COLES
ROAD, CLEARWATER, FLORIDA 33755, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real property described herein and depicted on the
map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, and the City has complied with all
applicable requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 4, Block 4, SUNSET KNOLL, according to the map or plat thereof, as recorded
in the Plat Book 24, Page 26, Public Records of Pinellas County, Florida;
(ATA2016-02006)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8862-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE
CO
L
E
S
R
D
ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE S T
BERTLAND WAY
11
9
9
12
2
4
1903
12
7
4
12
2
6
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
1
9
12
3
2
1917
1952
12
0
5
1943
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
2
2
12
1
2
12
3
1
12
0
1
1924
1910
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
1
2
12
0
3
12
0
1
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1901
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
1904
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1936
1941
12
1
6
251
1919
1923
1921
1937
124512
0
4
1913
12
0
6
12
1
0
12
7
4
12
7
3
1960
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
LOCATION MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
KINGS HWY
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
PALM ST
STATE ST
BERMUDA ST
POINSETTA AVE
SEDEEVA CIR N
THE MALL
CHENANGO AVE
FREEDOM DR
ALOHA LN
SEDEEVA CIR S
MACOMBER AVE
BERTLAND WAY
CO
L
E
S
R
D
SHERIDAN RD
ALPINE -N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGLAS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CHENANGO AVE
CHENANG
O AVE
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
SHERIDAN RD SHERIDAN RD
SEDEEVA CIR SSEDEEVA CIR S
STAT E S T STAT E S T
BERTLAND WAY BERTLAND WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/17/2016
EXISTING SURROUNDING USES MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE
CO
L
E
S
R
D
ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE S T
BERTLAND WAY
11
9
9
12
2
4
1903
12
7
4
12
2
6
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
1
9
12
3
2
1917
1952
12
0
5
1943
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
2
2
12
1
2
12
3
1
12
0
1
1924
1910
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
1
2
12
0
3
12
0
1
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1901
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
1904
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1936
1941
12
1
6
251
1919
1923
1921
1937
124512
0
4
1913
12
0
6
12
1
0
12
7
4
12
7
3
1960
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
Single Family Residential
Single Family Residential
Single Family Residential
Si
n
g
l
e
F
a
m
i
l
y
Re
s
i
d
e
n
t
i
a
l
Commercial
View looking east at the subject property, 1913 Coles RoadAcross the street, west of the subject property
North of the subject propertySouth of the subject property
ATA2016-02006
Maria Greenless
1913 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8863-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.8
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8863-16 on second reading, amending the future land use plan element of
the Comprehensive Plan of the city to designate the land use for certain real property whose
post office address is 1913 Coles Road, Clearwater, Florida 33755, upon annexation into the
City of Clearwater, as Residential Urban (RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8863-16
ORDINANCE NO. 8863-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE EAST SIDE OF COLES
ROAD APPROXIMATELY 195 FEET NORTH OF SUNSET
POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1913
COLES ROAD, CLEARWATER, FLORIDA 33755, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 4, Block 4, SUNSET KNOLL, according
to the map or plat thereof, as recorded in the
Plat Book 24, Page 26, Public Records of
Pinellas County, Florida;
Residential Urban
(RU)
(ATA2016-02006)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8862-16.
Ordinance No. 8863-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
FUTURE LAND USE MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE
CO
L
E
S
R
D
ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE S T
BERTLAND WAY
RU
RU
RU
RU
RU
RU
CG
CG
RU
RU
RU
RUP
I
11
9
9
12
2
4
12
7
4
12
2
6
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
1
9
12
3
2
1917
1952
12
0
5
1943
12
4
8
12
3
1
12
1
2
1916
12
0
3
12
1
2
12
3
1
1910
1958
1903
12
0
0
1901
12
2
5
1940
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
1
2
12
0
3
12
0
1
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
1904
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1936
1941
1903
12
1
6
251
1919
1923
1921
1937
1947
12
2
2
1245
12
0
1
1924
12
0
4
1913
12
1
1
12
0
6
12
1
0
12
7
4
12
7
3
1960
1901
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
LOCATION MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
KINGS HWY
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
PALM ST
STATE ST
BERMUDA ST
POINSETTA AVE
SEDEEVA CIR N
THE MALL
CHENANGO AVE
FREEDOM DR
ALOHA LN
SEDEEVA CIR S
MACOMBER AVE
BERTLAND WAY
CO
L
E
S
R
D
SHERIDAN RD
ALPINE -N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGLAS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CHENANGO AVE
CHENANG
O AVE
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
SHERIDAN RD SHERIDAN RD
SEDEEVA CIR SSEDEEVA CIR S
STAT E S T STAT E S T
BERTLAND WAY BERTLAND WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/17/2016
EXISTING SURROUNDING USES MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE
CO
L
E
S
R
D
ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE S T
BERTLAND WAY
11
9
9
12
2
4
1903
12
7
4
12
2
6
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
1
9
12
3
2
1917
1952
12
0
5
1943
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
2
2
12
1
2
12
3
1
12
0
1
1924
1910
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
1
2
12
0
3
12
0
1
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1901
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
1904
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1936
1941
12
1
6
251
1919
1923
1921
1937
124512
0
4
1913
12
0
6
12
1
0
12
7
4
12
7
3
1960
-N
o
t
t
o
S
c
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e
-
-N
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Rev. 3/4/2016
Single Family Residential
Single Family Residential
Single Family Residential
Si
n
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F
a
m
i
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y
Re
s
i
d
e
n
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i
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Commercial
View looking east at the subject property, 1913 Coles RoadAcross the street, west of the subject property
North of the subject propertySouth of the subject property
ATA2016-02006
Maria Greenless
1913 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8864-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.9
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8864-16 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 1913 Coles Road, Clearwater, Florida
33755, upon annexation into the City of Clearwater, As Low Medium Density Residential
(LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Ordinance No. 8864-16
ORDINANCE NO. 8864-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF COLES ROAD APPROXIMATELY 195
FEET NORTH OF SUNSET POINT ROAD, WHOSE POST
OFFICE ADDRESS IS 1913 COLES ROAD, CLEARWATER,
FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8862-16.
Property Zoning District
Lot 4, Block 4, SUNSET KNOLL, according
to the map or plat thereof, as recorded in the
Plat Book 24, Page 26, Public Records of
Pinellas County, Florida;
Low Medium Density Residential
(LMDR)
(ATA2016-02006)
Ordinance No. 8864-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
ZONING MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE
CO
L
E
S
R
D
ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE S T
BERTLAND WAY
LMDR
MDR
I
LMDR
LMDR
LMDR
LMDR
LMDR
11
9
9
12
2
4
1903
12
2
6
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
3
2
1952
12
0
5
1943
12
3
1
12
1
2
1916
12
0
3
1947
12
2
2
12
1
2
12
0
1
1910
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
1
6
1
2
3
7
12
3
4
12
1
2
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1901
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
1904
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1941
12
7
4
12
1
6
251
1919
1923
12
1
9
1917
12
4
8
1921
1937
1245
12
3
1
1924
12
0
4
1913
12
0
6
12
1
0
12
2
3
12
7
4
12
0
3
12
0
1
12
7
3
1960
1936
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-N
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Rev. 3/4/2016
LOCATION MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
KINGS HWY
N BETTY LN
DOUGLAS AVE
IDLEWILD DR
SUNSET POINT RD
PALM ST
STATE ST
BERMUDA ST
POINSETTA AVE
SEDEEVA CIR N
THE MALL
CHENANGO AVE
FREEDOM DR
ALOHA LN
SEDEEVA CIR S
MACOMBER AVE
BERTLAND WAY
CO
L
E
S
R
D
SHERIDAN RD
ALPINE -N
o
t
t
o
S
c
a
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e
-
-N
o
t
a
S
u
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v
e
y
-
Rev. 3/4/2016
^
PROJECT
SITE
AERIAL PHOTOGRAPH
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
DOUGLAS AVE
DOUGLAS AVE
SUNSET POINT RD SUNSET POINT RD
CHENANGO AVE
CHENANG
O AVE
CO
L
E
S
R
D
CO
L
E
S
R
D
ALOHA LN ALOHA LN
SHERIDAN RD SHERIDAN RD
SEDEEVA CIR SSEDEEVA CIR S
STAT E S T STAT E S T
BERTLAND WAY BERTLAND WAY
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 2/17/2016
EXISTING SURROUNDING USES MAP
Owner(s): Maria Greenless Case: ATA2016-02006
Site: 1913 Coles Road
Property
Size(Acres):
ROW (Acres):
0.173
Land Use Zoning
PIN: 03-29-15-87912-004-0040
From : RU R-4
Atlas Page: 251B To: RU LMDR
33
30
60
60
80
66
60
60
80
60
60
58
63
97 40
40
40
40
33
30 50
30
60
63
60
83
9
7
0
87912
G
1
2
3
4
18
19
20
21 24 25 26 2
17
18
192021222324 25262728
6
7891011
1213
1415
1617
1819
2021
2223
2425
2627
2829
31
33
35
37
39
41
43
45
47
1
2 3 4 5 6 7
8 9 10 11 12 13
14
15
16
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1 2 3 4 5 6 7 8
1
2
3
4
5
6
7
8
22
60
5033
60
60
1
1
DOUGLAS AVE
SUNSET POINT RD
CHENANG
O AVE
CO
L
E
S
R
D
ALOHA LN
SHERIDAN RD
SEDEEVA CIR S
STATE S T
BERTLAND WAY
11
9
9
12
2
4
1903
12
7
4
12
2
6
12
0
4
1949
12
0
9
1932
12
0
9
1954
1946
12
0
4
12
1
9
12
3
2
1917
1952
12
0
5
1943
12
4
8
12
3
1
12
1
2
1916
12
0
3
1947
12
2
2
12
1
2
12
3
1
12
0
1
1924
1910
1958
1903
12
0
0
1901
12
2
5
1940
12
1
1
12
0
6
12
0
7
12
2
3
12
1
6
1
2
3
7
12
3
4
12
1
2
12
0
3
12
0
1
12
2
7
12
3
0
1915
1926
12
2
0
12
1
8
12
0
2
1925
1909
12
1
1
12
0
1
12
2
4
12
2
4
1901
12
4
6
1901
1933 1927
1938
12
2
3
1239
12
1
4
12
2
6
12
2
5
12
1
3
12
1
3
1904
12
3
3
12
0
8
12
1
7
12
0
6
1929
12
1
5
1918
1943
12
0
5
1936
1941
12
1
6
251
1919
1923
1921
1937
124512
0
4
1913
12
0
6
12
1
0
12
7
4
12
7
3
1960
-N
o
t
t
o
S
c
a
l
e
-
-N
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t
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S
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Rev. 3/4/2016
Single Family Residential
Single Family Residential
Single Family Residential
Si
n
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F
a
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i
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y
Re
s
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n
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i
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Commercial
View looking east at the subject property, 1913 Coles RoadAcross the street, west of the subject property
North of the subject propertySouth of the subject property
ATA2016-02006
Maria Greenless
1913 Coles Road
View looking northerly along Coles RoadView looking southerly along Coles Road
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2456
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Legal Department
Agenda Number: 16.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8913-16 on second reading, vacating a portion of that certain 16 foot alley
along the center of Block 11 of Milton Park Subdivision, as recorded in Plat Book 1, Page 69,
of the Public Records of Pinellas County, Florida.
SUMMARY:
Page 1 City of Clearwater Printed on 6/10/2016
1
Ord. No. 8913-16
ORDINANCE NO. 8913-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING A PORTION OF THAT CERTAIN 16’
ALLEY ALONG THE CENTER OF BLOCK 11 OF MILTON
PARK SUBDIVISION, AS RECORDED IN PLAT BOOK 1,
PAGE 69, OF THE PUBLIC RECORDS OF PINELLAS
COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner in fee title of real property described herein and depicted in
Exhibit “A” attached hereto, has requested that the City vacate said alley; and
WHEREAS, the City Council of the City of Clearwater, Florida finds that said alley
is not necessary for public use, thus should be vacated, as these actions are in the best
interest of the City and the general public; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
A partial Alley Vacation described as follows:
All of the platted alley abutting the South Right-of-Way line of Lots 4, 5, and 6 and the
North Right-of-Way line of Lots 7, 8 and 9 of Block 11, together with the South half of
the alley abutting the North Right-of-Way line of Lot 10 of Block 11, as described in the
plat “Milton Park” as recorded in Plat Book 1, Page 69 of the Public Records of Pinellas
County, FL.
is hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the Public Records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
2
Ord. No. 8913-16
PASSED ON FIRST READING
________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
Lot 1Lot 3Lot 5 Lot 2Lot 4Lot 6
Lot 12Lot 10Lot 8 Lot 11Lot 9Lot 718
Milton Park
Plat Book 1, Page 69
Block 11
Linetype LegendLegal Description:
Abbreviation Legend
PINELLAS ST PINELLAS ST
EWING AVE
EWING AVE
GRAND CENTRAL ST GRAND CENTRAL ST
S PROSPECT AVE
S PROSPECT AVE
820
820
915
915
908
908
823
823
920
920
917
917
832
832
821
821
817
817
906
906
919
919
822
822
901
901
904
904
912
912
831
831
833
833
902
902
816
816
834
834
825
825
817
817
923
923
830
830
908
908
905
905
818
818
824
824
921
921
916
916
911
911
909
909
922
922
823
823
909
909
900
900
905
905
824
824
901
901
1000
1000
1239 1239
1011
1011
1011
1011
1008
1008
1210 1210
1256 1256
1005
1005
1001
1001
1217 1217
1221 1221
LOCATION MAP
JA MK
306A 22-29n-15w
4/7/2016Map Gen By:Reviewed By:
S-T-R:Grid #:
Date:Prepared by:Engineering Departm entGeographic Technology Division100 S. Myrtle Ave, Clearwater , FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Propos ed Alley Vacation
²
N.T.S.Scale:
Document Path: V:\GIS\Engineering\Location Maps\Pinellas St Alley Vacation.mxd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8924-16 & 8925-16
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 2
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.11
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8924-16 on second reading, amending the Operating Budget for the Fiscal
Year ending September 30, 2016 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas
Fund, Solid Waste and Recycling Fund, Parking Fund and Central Insurance Fund.
SUMMARY:
Page 1 City of Clearwater Printed on 6/10/2016
Mid Year Budget Review
Fiscal 2015-16
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Assistant City Manager
Department Directors
SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report
DATE: May 18, 2016
Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances.
The report is based on six months of activity (October, 2015 through March, 2016) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $843,470.
The major reason for the overall General Fund expenditure increase at mid year is the Council approved
appropriations of General Fund reserves which total $475,000. Amendments include $375,000 to fund the
AECOM contract for the North Marina Area Master Plan, and $100,000 for the initial funding in the
Seminole Boat Ramp Improvements project. An allocation of $43,470 in General Fund reserves is also
recognized at mid-year to fund the retirement payout of the Housing Manager.
In addition, enhanced revenues are recognized at mid-year which include an increase to Building Permit
Revenue of $120,000 which offset expenditure increases for building construction inspection services in the
Planning and Development Department, an increase of $205,000 to concession souvenirs revenue which
offset expenditure increases in the Pier 60 program, and an increase of $32,236 in Transfer-In revenue
representing the return of funds from the completed Centennial Monument project.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must
be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2015 books, and the allocation to reserves noted above, estimated General
Fund reserves at mid-year are approximately $29.8 million, or 23.9% of the current year’s General
Fund budget, exceeding our minimum reserve requirement by $19.2 million.
Significant amendments to other City Operating Funds are noted as follows.
Mid Year Budget Review
Fiscal 2015-16
City Manager's Transmittal
Gas Fund
Budget amendments to Gas Fund expenditures reflect a net decrease of $295,000. Significant
amendments include a net increase of $131,020 to personnel costs; an increase of $171,104 for the CSX
property purchase as previously approved by the Council; a net decrease of $443,935 in gas purchases;
and a decrease of $153,189 in transfers for the dividend payment to the General Fund.
Solid Waste and Recycling Fund
Mid-year amendments to Solid Waste and Recycling Fund revenues reflect an increase of $150,000 to
sanitation collection charges. Also included are amendments to recycling revenues and expenditures
which net to zero.
Parking Fund
Budget amendments to the Parking Fund reflect an increase of $51,330 to fund the Jolley Trolley Summer
Pilot program which is offset by increased parking revenues as previously approved by Council.
Central Insurance Fund
Budget amendments to the Central Insurance Fund reflect an increase of $530,219 to fund the APG
Electric Contract with offsetting revenues from fund reserves as previously approved by the Council.
Capital Improvement Fund
Mid-year amendments to the Capital Improvement Fund reflect a net decrease of $11,641,097 primarily
related to the decrease in future bond proceeds revenue due to the postponement of the bond issue for
Water and Sewer Fund projects.
Amendments previously approved by Council reflect an increase of $100,000 in grant revenue from the
Florida Highway Beautification Council and $99,500 from FDOT for the Missouri Avenue Median
Beautification project; and an increase of $100,000 from General Fund reserves for the Seminole Boat
Ramp Improvements project.
Project activity not previously approved by the Council are also summarized on page 17. This includes
the decreases in bond proceeds in various Water and Sewer projects which total $11,867,870; a decrease
of $142,421 in grant revenues for the FDOT Median and ROW Enhancement project; and an increase of
$34,486 in governmental revenue representing reimbursement from the City of Safety Harbor in the Bio
Solids Treatment project
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,561,143 at mid year. Amendments include
a transfer of $375,000 from the General Fund to the ULI Report Implementation program, a transfer of
$51,330 from the Parking Fund to the 2016 Jolley Trolley Summer Pilot program; over $880,000 for the
special events and sponsorship program; over $91,000 in fines and court proceeds to support public safety
programs and the tree replacement program; and over $158,000 in contractual service revenue for Police
Extra Duty.
CITY OF CLEARWATER CITY OF CLEARWATER
MID YEAR SUMMARY THIRD QUARTER SUMMARY
2015/16 2015/16
FY 15/16 First
Adopted Quarter Mid Year Mid Year Mid Year Amended
Description Budget Amended Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 124,479,870 126,101,446 74,131,028 74,357,502 226,474 0%843,470 126,944,916
Expenditures 124,479,870 126,101,446 70,980,383 65,683,576 5,296,807 7%843,470 126,944,916
Utility Funds:
Water & Sewer Fund
Revenues 81,955,210 81,955,210 38,043,494 36,835,674 (1,207,820) -3%- 81,955,210
Expenditures 81,955,210 81,955,210 47,250,222 41,526,716 5,723,506 12%- 81,955,210
Stormwater Fund
Revenues 17,747,570 17,747,570 8,869,386 9,122,671 253,285 3%- 17,747,570
Expenditures 17,211,700 17,211,700 11,540,038 10,917,211 622,827 5%- 17,211,700
Gas Fund
Revenues 45,156,770 45,156,770 21,318,098 21,805,401 487,303 2%388,812 45,545,582
Expenditures 41,623,430 41,623,430 25,379,338 22,271,178 3,108,160 12%(295,000) 41,328,430
Solid Waste and Recycling Fund
Revenues 23,924,230 24,197,440 11,912,434 12,406,945 494,511 4%150,000 24,347,440
Expenditures 23,924,230 24,182,230 12,954,781 11,741,105 1,213,676 9%- 24,182,230
Enterprise Funds:
Marine Fund
Revenues 4,848,210 5,257,816 2,635,784 2,148,086 (487,698) -19%- 5,257,816
Expenditures 4,589,840 4,999,446 2,329,836 2,056,481 273,355 12%- 4,999,446
Airpark Fund
Revenues 281,000 281,000 140,502 140,703 201 0%6 281,006
Expenditures 274,870 274,870 152,534 145,303 7,231 5%- 274,870
Clearwater Harbor Marina Fund
Revenues 719,270 719,270 382,038 417,033 34,995 9%- 719,270
Expenditures 604,340 604,340 323,756 288,170 35,586 11%- 604,340
Parking Fund
Revenues 6,440,970 6,453,758 2,567,270 3,030,122 462,852 18%51,330 6,505,088
Expenditures 6,440,970 6,453,758 4,595,562 4,277,574 317,988 7%51,330 6,505,088
Internal Service Funds:
General Services Fund
Revenues 4,617,290 4,617,290 2,310,348 2,372,208 61,860 3%- 4,617,290
Expenditures 4,553,390 4,553,390 2,393,958 2,149,600 244,358 10%- 4,553,390
Administrative Services
Revenues 11,914,270 11,914,270 5,341,146 5,315,407 (25,739) 0%- 11,914,270
Expenditures 11,768,500 11,768,500 7,018,201 6,773,688 244,513 3%- 11,768,500
Garage Fund
Revenues 16,606,170 16,606,170 8,287,084 6,816,854 (1,470,230) -18%- 16,606,170
Expenditures 15,858,140 15,858,140 8,095,383 4,995,635 3,099,748 38%- 15,858,140
Central Insurance Fund
Revenues 24,828,600 24,828,600 12,426,188 11,784,794 (641,394) -5%530,219 25,358,819
Expenditures 24,828,600 24,828,600 12,440,891 8,713,722 3,727,169 30%530,219 25,358,819
1
MID YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2015-16 REPORT
PAGE #
General Fund Operating Budget .................................................................................................................. 3
Utility Funds Operating Budget ..................................................................................................................... 7
Other Enterprise Funds Operating Budgets .............................................................................................. 11
Internal Service Funds Operating Budgets ................................................................................................ 14
Capital Improvement Program Budget ....................................................................................................... 17
Special Program Fund Budget.................................................................................................................... 29
Special Development Fund ......................................................................................................................... 36
Administrative Change Orders .................................................................................................................... 39
Ordinances .................................................................................................................................................. 41
Mid Year budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents six months, October 1, 2015 through
March 31, 2016. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after March 31, 2016.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 17, 2015.
Mid Year Projection Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Variance Difference between Mid Year projected and Mid Year actual.
Variance % % of variance to Mid Year projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on Mid Year
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
2
Capital Improvement Projects
The amended 2015/16 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2015, which includes budgets from prior
years, which have not been completed.
Amended Prev Qtr The amended project budget approved at first quarter.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the mid
year review.
Revised Budget The previously amended project budget inclusive of amendments
proposed at mid year.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Local Option, Fuel & Other Taxes
At mid year,local option,fuel and other taxes revenues
exhibit a 14%negative variance.This is primarily related to
timing of collection of Business Tax License revenue which,for
the first seven months of this year,is approximately 13%less
than the same period in fiscal year 2014/15.No amendment is
proposed until further months of revenue are available for
review.
Franchise Fees
At mid year,franchise fee revenues reflect an 12%negative
variance primarily related to the Duke Energy fee.Revenues
received for the first seven months of the year are 15%less
than expected due to mild winter weather patterns.No
amendment is proposed until additional months of receipts are
available for review.
Other Permits and Fees 120,000
At mid year,other permits and fee revenues reflect a positive
variance of 17%due to better than expected Building/Sign
Permit revenues.Amendments reflect an increase of
$120,000 to building permit revenues which offset an increase
to the Planning &Development department for increased
building construction inspection services.
Charges for Service 205,000
Amendments to charges for service revenue reflect an
increase of $205,000 to Pier 60 Concession Souvenir
revenues which offset expenditure increases for inventory
purchases in the Pier 60 program.
Judgments, Fines & Forfeitures
At mid year,fines and forfeitures revenues reflect a 56%
positive variance primarily due to increased Red Light Camera
revenue.No amendments are proposed until further data is
available for review.
Miscellaneous
At mid year,miscellaneous revenues reflect a 90%positive
variance primarily due to increased rental revenues from Pier
60 and South Beach umbrella rentals.No amendments are
proposed until further data is available for review.
32,236
At mid year,interfund transfer in revenues reflect an 11%
negative variance primarily related to the total of the annual
gas dividend payment.Amendments reflect the return of
$32,236.36 in General Fund revenues from closed capital
project 315-92844, Centennial Monument.
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2015/16
Transfers In
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2015/16
Mid year amendments reflect a net appropriation of
$486,233.64 from General Fund reserves.Amendments
represent the following allocations:
100,000
1)An allocation of $100,000 from reserves to capital project
315-93425,Seminole Boat Ramp Improvements to fund the
initial cash match for this project as approved by Council on
March 30, 2016.
375,000
2)An allocation of $375,000 from reserves to special program
181-99888,ULI Report Implementation to fund the AECOM
contract as approved by Council on April 21, 2016.
43,470
3)An allocation of $43,470 from reserves to fund the
retirement payout of the Housing Manager.
(32,236)
4)At mid year,allocations of General Fund reserves are
offset by the return of $32,236.36 from closed capital project
315-92844, Centennial Monument.
486,234
843,470
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
4
Increase/
(Decrease)Description
43,470
Mid year amendments reflect an increase of $43,470 to the
Housing program to fund the retirement payout of the Housing
Manager which is offset by an allocation of General Fund
reserves.
205,000
Amendments to the Marine &Aviation department reflect an
increase to inventory for resale at Pier 60.This increase is offset
by an amendment recognizing additional concession souvenir
revenue.
120,000
Amendments reflect an increase of $120,000 to contractual
services for the increased costs of building construction
inspection services which is offset by an amendment
recognizing increased building permit revenues.
Non-Departmental
The budget amendment reflects City Council approved
interfund transfers of $475,000 to capital improvement projects
and special programs, as follows:
100,000
1)A transfer of $100,000 of General Fund reserves to capital
project 315-93425,Seminole Boat Ramp Improvements to fund
the initial cash match for this project as approved by Council on
March 30, 2016
375,000
2)A transfer of $375,000 from General Fund reserves to fund
program 181-99888,ULI Report Implementation to fund the
AECOM Contract as approved by Council on April 21, 2016.
475,000
843,470
City of Clearwater
General Fund Expenditures
Mid Year Amendments
FY 2015/16
Economic Development
and Housing
Net General Fund
Expenditure Amendment
Marine & Aviation
Planning & Development
5
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Ad Valorem Taxes 41,180,080 37,382,100 37,819,682 437,582 1%- 41,180,080
Utility Taxes 14,385,000 5,943,706 5,838,888 (104,818) -2%- 14,385,000
Local Option, Fuel & Other Taxes 7,201,700 2,212,400 1,912,609 (299,791) -14%- 7,201,700
Franchise Fees 10,184,600 4,296,085 3,786,812 (509,273) -12%- 10,184,600
Other Permits & Fees 2,372,250 1,186,128 1,390,528 204,400 17%120,000 2,492,250
Intergovernmental 22,650,400 9,057,824 9,064,054 6,230 0%- 22,650,400
Charges for Services 15,035,090 7,015,764 7,316,246 300,482 4%205,000 15,240,090
Judgments, Fines & Forfeitures 908,000 415,669 650,520 234,851 56%- 908,000
Miscellaneous Revenues 1,795,250 673,110 1,280,288 607,178 90%- 1,795,250
Transfers In 9,196,490 5,948,242 5,297,875 (650,367) -11%32,236 9,228,726
TOTAL REVENUES 124,908,860 74,131,028 74,357,502 226,474 0%357,236 125,266,096
Transfer (to) from Surplus 1,192,586 - - - ~486,234 1,678,820
ADJUSTED REVENUES 126,101,446 74,131,028 74,357,502 226,474 0%843,470 126,944,916
GENERAL FUND EXPENDITURES
City Council 316,430 170,749 151,761 18,988 11%- 316,430
City Manager's Office 1,075,590 551,986 491,450 60,536 11%- 1,075,590
City Attorney's Office 1,652,360 847,026 772,141 74,885 9%- 1,652,360
City Auditor's Office 207,370 115,715 86,574 29,141 25%- 207,370
Economic Development & Housing 1,735,030 1,018,648 1,121,109 (102,461) -10%43,470 1,778,500
Engineering 7,857,040 4,277,479 3,782,601 494,878 12%- 7,857,040
Finance 2,405,570 1,328,920 1,238,870 90,050 7%- 2,405,570
Fire 26,297,300 14,992,961 13,716,395 1,276,566 9%- 26,297,300
Human Resources 1,173,410 619,151 545,560 73,591 12%- 1,173,410
Library 6,759,060 3,630,469 3,389,065 241,404 7%- 6,759,060
Marine & Aviation 979,980 523,329 517,532 5,797 1%205,000 1,184,980
Non-Departmental 5,097,426 3,870,682 3,830,253 40,429 1%475,000 5,572,426
Official Records & Legislative Svcs 1,130,440 647,903 531,488 116,415 18%- 1,130,440
Parks & Recreation 23,590,520 12,946,039 11,871,779 1,074,260 8%- 23,590,520
Planning & Development 5,413,810 2,931,074 2,618,919 312,155 11%120,000 5,533,810
Police 39,144,480 21,843,922 20,410,809 1,433,113 7%- 39,144,480
Public Communications 990,180 526,606 483,842 42,764 8%- 990,180
Public Utilities 275,450 137,724 123,428 14,296 10%- 275,450
TOTAL EXPENDITURES 126,101,446 70,980,383 65,683,576 5,296,807 7%843,470 126,944,916
For Six Month Period of October 1, 2015- March 31, 2016
GENERAL FUND
MID YEAR REVIEW
6
Increase/
(Decrease)Description
Water & Sewer Fund
At mid year, anticipated revenues of the Water & Sewer Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No Amendments are proposed to Water &Sewer Fund revenues at
mid year.
Expenditures:
At mid year,expenditures in the Water and Sewer Fund reflect a 12%
positive variance primarily due to savings in lab/chemical supplies and
electricity costs. No Amendments are proposed.
Stormwater Fund
At mid year, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures by $535,870 for FY 2015/16.
Revenues:
No Amendments are proposed to Stormwater Fund revenues at mid
year.
Expenditures:
No Amendments are proposed to Stormwater Fund expenditures at
mid year.
Gas Fund
At mid year, anticipated revenues of the Gas Fund exceed anticipated
expenditures by $4,217,152 for fiscal year 2015/16.
Revenues:388,812
Mid year revenues in the Gas fund reflect a net increase of $388,812.
Amendments include the following:1)increases totaling $250,000 in
Gas sales;2)an increase of $122,000 in installation and service
charges to customers;3)an increase of $170,000 in other refund
revenue;and 4)a decrease of $153,188 in unappropriated retained
earning for dividend payment decrease to the General Fund.
Expenditures:(295,000)
At mid year expenditure amendments reflect a net decrease of
$295,000.Amendments include:1)a net increase of $131,020 in
personal services for increased overtime and commissions;2)an
increase of $171,104 to land purchases for the CSX property purchase
which was approved by the Council September 3,2015;3)a net
decrease of $443,935 in other operating expenses primarily related to
reduced Gas purchases;and 4)a decrease of $153,189 to interfund
transfers due to the final calculation for the General Fund dividend.
City of Clearwater
Utility Funds
Mid Year Amendments
FY 2015/16
7
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
Mid Year Amendments
FY 2015/16
Solid Waste and Recycling Fund
At mid year, anticipated revenues of the Solid Waste and Recycling
Fund exceed anticipated expenditures by $165,210 for fiscal year
2015/16.
Revenues:150,000
Mid year revenue amendments in the Solid Waste and Recycling
Fund reflect a net increase of $150,000,amendments include:1)an
increase of $150,000 to sanitation charges due to increased revenue
receipts;2)an increase in recycling fees of $30,000 due to better than
anticipated receipts;and 3)a decrease of $30,000 in Sale of
Recyclables due to continued low market prices.
Expenditures:
Mid year expenditure amendments in the Solid Waste and Recycling
fund reflect various increases and decreases in Recycling cost centers
which net to zero.
8
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Charges for Service 74,103,970 37,051,992 36,252,286 (799,706) -2%- 74,103,970
Judgments, Fines and Forfeits 271,000 135,498 142,739 7,241 5%- 271,000
Miscellaneous 1,749,010 856,004 437,765 (418,239) -49%- 1,749,010
Transfers In - - 2,884 2,884 ~- -
Fund Equity 5,831,230 - - - ~- 5,831,230
Total Revenues 81,955,210 38,043,494 36,835,674 (1,207,820) -3%- 81,955,210
Water & Sewer Fund Expenditures
Public Utilities Administration 1,122,590 583,953 443,604 140,349 24%- 1,122,590
Wastewater Collection 13,730,220 9,538,095 9,379,915 158,180 2%- 13,730,220
Public Utilities Maintenance 5,769,310 3,745,359 3,392,498 352,861 9%- 5,769,310
WPC / Plant Operations 16,525,090 9,351,427 7,452,787 1,898,640 20%- 16,525,090
WPC / Laboratory Operations 1,502,590 780,653 662,482 118,171 15%- 1,502,590
WPC / Industrial Pretreatment 914,050 481,180 408,242 72,938 15%- 914,050
Water Distribution 11,638,370 7,256,652 6,968,169 288,483 4%- 11,638,370
Water Supply 14,492,130 7,318,706 4,765,983 2,552,723 35%- 14,492,130
Reclaimed Water 2,490,510 1,309,017 1,168,490 140,527 11%- 2,490,510
Non-Departmental 13,770,350 6,885,180 6,884,546 634 0%- 13,770,350
Total Expenditures 81,955,210 47,250,222 41,526,716 5,723,506 12%- 81,955,210
STORMWATER FUND
Stormwater Utility Revenues
Charges for Service 17,465,870 8,732,934 8,872,994 140,060 2%- 17,465,870
Judgments, Fines and Forfeits 50,000 25,002 38,262 13,260 53%- 50,000
Miscellaneous 231,700 111,450 211,415 99,965 90%- 231,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 17,747,570 8,869,386 9,122,671 253,285 3%- 17,747,570
Stormwater Utility Expenditures
Stormwater Management 10,411,190 7,999,678 7,825,886 173,792 2%- 10,411,190
Stormwater Maintenance 6,800,510 3,540,360 3,091,325 449,035 13%- 6,800,510
Total Expenditures 17,211,700 11,540,038 10,917,211 622,827 5%- 17,211,700
GAS FUND
Gas Fund Revenues
Charges for Service 41,819,270 20,984,348 21,392,324 407,976 2%372,000 42,191,270
Judgments, Fines and Forfeits 153,000 76,500 75,450 (1,050) -1%- 153,000
Miscellaneous 484,500 257,250 337,627 80,377 31%170,000 654,500
Transfers In - - - - ~- -
Fund Equity 2,700,000 - - - ~(153,188) 2,546,812
Total Revenues 45,156,770 21,318,098 21,805,401 487,303 2%388,812 45,545,582
Gas Fund Expenditures
Administration & Supply 23,893,060 13,034,454 9,780,189 3,254,265 25%(1,483,731) 22,409,329
South Area Gas Operations 7,561,590 4,852,145 4,886,317 (34,172) -1%205,996 7,767,586
North Area Gas Operations 3,636,840 2,495,232 2,372,587 122,645 5%306,520 3,943,360
Marketing & Sales 6,531,940 4,997,507 5,232,086 (234,579) -5%676,215 7,208,155
Total Expenditures 41,623,430 25,379,338 22,271,178 3,108,160 12%(295,000) 41,328,430
For the Six Month Period of October 1, 2015 to March 31, 2016
UTILITY FUNDS
MID YEAR REVIEW
9
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
For the Six Month Period of October 1, 2015 to March 31, 2016
UTILITY FUNDS
MID YEAR REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues
Other Permits and Fees 1,000 498 1,356 858 172%- 1,000
Charges for Service 20,210,000 10,105,002 10,467,396 362,394 4%150,000 20,360,000
Judgments, Fines and Forfeits 85,100 42,546 42,702 156 0%- 85,100
Miscellaneous 652,500 345,102 405,244 60,142 17%- 652,500
Transfers In - - - - ~- -
Solid Waste Revenues 20,948,600 10,493,148 10,916,698 423,550 4%150,000 21,098,600
Recycling Revenues
Other Permits and Fees 300 150 403 253 169%- 300
Intergovernmental 82,710 82,710 82,720 10 0%- 82,710
Charges for Service 1,905,000 952,500 1,004,319 51,819 5%30,000 1,935,000
Judgments, Fines and Forfeits 7,700 3,852 4,029 177 5%- 7,700
Miscellaneous 391,350 205,072 223,776 18,704 9%(30,000) 361,350
Transfers In 350,000 175,002 175,000 (2) 0%- 350,000
Recycling Revenues 2,737,060 1,419,286 1,490,247 70,961 5%- 2,737,060
Fund Equity 511,780 - - - ~- 511,780
Total Revenues 24,197,440 11,912,434 12,406,945 494,511 4%150,000 24,347,440
Solid Waste Expenditures
Collection 17,274,330 9,115,076 8,166,376 948,700 10%- 17,274,330
Transfer 1,608,160 903,523 816,130 87,393 10%- 1,608,160
Container Maintenance 889,870 474,157 454,484 19,673 4%- 889,870
Administration 1,268,570 732,497 719,862 12,635 2%- 1,268,570
Solid Waste Expenditures 21,040,930 11,225,253 10,156,853 1,068,400 10%- 21,040,930
Recycling Expenditures
Residential 1,368,050 771,382 655,291 116,091 15%(10,000) 1,358,050
Multi-Family 445,360 233,565 188,179 45,386 19%(30,000) 415,360
Commercial 1,327,890 724,581 740,783 (16,202) -2%40,000 1,367,890
Recycling Expenditures 3,141,300 1,729,528 1,584,253 145,275 8%- 3,141,300
Total Expenditures 24,182,230 12,954,781 11,741,105 1,213,676 9%- 24,182,230
10
Increase/
(Decrease)Description
Marine Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $258,370 at mid year fiscal year 2015/16.
Revenues:
At mid year,revenues in the Marine Fund reflect a 19%negative
variance primarily related to fuel prices/sales.No amendments are
proposed.
Expenditures:
Mid year expenditures reflect a 12%positive variance due to savings
in fuel purchases. No amendments are proposed.
Clearwater Harbor Marina Fund
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $114,930 at mid year fiscal year 2015/16.
Revenues:
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at mid year.
Expenditures:
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at mid year.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $6,136 at mid year fiscal year 2015/16.
Revenues:6
At mid year,amendments to Airpark Fund revenues reflect the return
of $6.17 from closed capital project 315-94871,Airpark Runway /
Taxiway Extension & Rehabilitation.
Expenditures:
No amendments are proposed to Airpark Fund expenditures at mid
year.
Parking Fund
At mid year, anticipated revenues of the Parking Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:51,330
At mid year,Parking Fund revenues reflect an 18%positive variance
due to better than anticipated parking fees to date.Amendments
reflect an increase of $51,330 to parking receipts.
Expenditures:51,330
Expenditures to the parking fund reflect a transfer of $51,330 to
special program 181-98605,2016 Jolley Trolley Summer Pilot.
Increased Parking revenues are recognized to offset this expenditure
as approved by the Council on May 19,2016.
FY 2015/16
City of Clearwater
Other Enterprise Funds
Mid Year Amendments
11
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Intergovernmental 4,080 - 1,077 1,077 ~- 4,080
Charges for Service 4,802,130 2,205,076 1,712,397 (492,679) -22%- 4,802,130
Judgments, Fines and Forfeits 2,000 1,002 1,929 927 93%- 2,000
Miscellaneous Revenue 40,000 20,100 23,077 2,977 15%- 40,000
Transfers In 409,606 409,606 409,606 - 0%- 409,606
Fund Equity - - - - ~- -
TOTAL REVENUES 5,257,816 2,635,784 2,148,086 (487,698) -19%- 5,257,816
MARINE FUND EXPENDITURES
Marina Operations 4,999,446 2,329,836 2,056,481 273,355 12%- 4,999,446
TOTAL EXPENDITURES 4,999,446 2,329,836 2,056,481 273,355 12%- 4,999,446
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Intergovernmental 50,000 50,000 50,000 - 0%- 50,000
Charges for Service 661,070 327,836 357,698 29,862 9%- 661,070
Judgments, Fines and Forfeits 1,200 600 450 (150) -25%- 1,200
Miscellaneous Revenue 7,000 3,602 8,885 5,283 147%- 7,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 719,270 382,038 417,033 34,995 9%- 719,270
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 604,340 323,756 288,170 35,586 11%- 604,340
TOTAL EXPENDITURES 604,340 323,756 288,170 35,586 11%- 604,340
AIRPARK FUND
AIRPARK FUND REVENUES
Intergovernmental - - - - ~- -
Charges for Service 14,000 7,002 7,663 661 9%- 14,000
Miscellaneous Revenue 267,000 133,500 133,040 (460) 0%- 267,000
Transfers In - - - - ~6 6
Fund Equity - - - - ~- -
TOTAL REVENUES 281,000 140,502 140,703 201 0%6 281,006
AIRPARK FUND EXPENDITURES
Airpark Operations 274,870 152,534 145,303 7,231 5%- 274,870
TOTAL EXPENDITURES 274,870 152,534 145,303 7,231 5%- 274,870
For The Six Month Period of October 1, 2015 - March 31, 2016
ENTERPRISE FUNDS
MID YEAR REVIEW
12
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
For The Six Month Period of October 1, 2015 - March 31, 2016
ENTERPRISE FUNDS
MID YEAR REVIEW
PARKING FUND
PARKING FUND REVENUES
Charges for Service 4,527,170 2,037,498 2,508,605 471,107 23%51,330 4,578,500
Judgments, Fines and Forfeits 650,000 297,500 266,180 (31,320) -11%- 650,000
Miscellaneous Revenue 324,370 232,272 255,337 23,065 10%- 324,370
Transfers In - - - - ~- -
Fund Equity 952,218 - - - ~- 952,218
TOTAL REVENUES 6,453,758 2,567,270 3,030,122 462,852 18%51,330 6,505,088
PARKING FUND EXPENDITURES
Engineering / Parking System 5,092,838 3,865,148 3,735,602 129,546 3%51,330 5,144,168
Engineering / Parking Enforcement 663,870 350,868 220,390 130,478 37%- 663,870
Parks & Rec / Beach Guards 697,050 379,546 321,582 57,964 15%- 697,050
TOTAL EXPENDITURES 6,453,758 4,595,562 4,277,574 317,988 7%51,330 6,505,088
13
Increase/
(Decrease)Description
General Services Fund
At mid year, anticipated revenues of the General Services Fund exceed
anticipated expenditures by $63,900 for fiscal year 2015/16.
Revenues:
No amendments are proposed to General Services Fund revenues at
mid year.
Expenditures:
No amendments are proposed to General Services Fund expenditures
at mid year.
Administrative Services Fund
At mid year, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $145,770 for fiscal year 2015/16.
Revenues:
No amendments are proposed to Administrative Services Fund
revenues at mid year.
Expenditures:
No amendments are proposed to Administrative Services Fund
expenditures at mid year.
Garage Fund
At mid year, anticipated revenues of the Garage Fund exceed anticipated
expenditures by $748,030 for fiscal year 2015/16.
Revenues:
At mid year,Garage Fund revenues reflect an 18%negative variance
due to lower than anticipated garage charges to departments.This
decrease is offset by savings in Garage Fund expenditures.No
amendments are proposed.
Expenditures:
Garage Fund expenditures reflect a 38%positive variance primarily due
to the timing of posting the vehicle loan payments and savings in fuel
purchases. No amendments are proposed at mid year.
Central Insurance Fund
At mid year, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:530,219
Mid year revenue amendments in the Central Insurance Fund reflect an
appropriation of $530,219 from fund reserves to provide funding for the
contract with APG Electric, Inc. as approved by Council on April 21, 2016.
Expenditures:530,219
At mid year,Central Insurance Fund expenditures reflect a 30%positive
variance due to claims activity.Expenditure amendments reflect an
increase of $530,219 to contractual services for the APG Electric contract
as approved by Council on April 21, 2016.
City of Clearwater
Internal Service Funds
Mid Year Amendments
FY 2015/16
14
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Charges for Service 4,597,290 2,298,648 2,357,591 58,943 3%- 4,597,290
Miscellaneous Revenues 20,000 11,700 14,617 2,917 25%- 20,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 4,617,290 2,310,348 2,372,208 61,860 3%- 4,617,290
GENERAL SERVICES FUND EXPENDITURES
Administration 424,830 233,426 224,344 9,082 4%- 424,830
Building & Maintenance 4,128,560 2,160,532 1,925,256 235,276 11%- 4,128,560
TOTAL EXPENDITURES 4,553,390 2,393,958 2,149,600 244,358 10%- 4,553,390
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Charges for Service 10,559,270 5,279,646 5,243,156 (36,490) -1%- 10,559,270
Miscellaneous Revenues 105,000 61,500 72,251 10,751 17%- 105,000
Transfers In - - - - ~- -
Fund Equity 1,250,000 - - - ~- 1,250,000
TOTAL REVENUES 11,914,270 5,341,146 5,315,407 (25,739) 0%- 11,914,270
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 375,330 203,899 195,443 8,456 4%- 375,330
Information Tech / Network Svcs 3,249,620 1,964,659 1,831,445 133,214 7%- 3,249,620
Info Tech / Software Applications 3,688,710 2,468,310 2,534,294 (65,984) -3%- 3,688,710
Info Tech / Telecommunications 700,720 355,986 407,829 (51,843) -15%- 700,720
Public Comm / Courier 153,180 76,594 59,285 17,309 23%- 153,180
Clearwater Customer Service 3,600,940 1,948,753 1,745,392 203,361 10%- 3,600,940
TOTAL EXPENDITURES 11,768,500 7,018,201 6,773,688 244,513 3%- 11,768,500
GARAGE FUND
GARAGE FUND REVENUES
Charges for Service 16,176,170 8,088,084 6,562,718 (1,525,366) -19%- 16,176,170
Miscellaneous Revenues 430,000 199,000 254,136 55,136 28%- 430,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 16,606,170 8,287,084 6,816,854 (1,470,230) -18%- 16,606,170
Garage Fund Expenditures
Fleet Maintenance 14,329,760 7,328,416 4,583,623 2,744,793 37%- 14,329,760
Radio Communications 1,528,380 766,967 412,012 354,955 46%- 1,528,380
TOTAL EXPENDITURES 15,858,140 8,095,383 4,995,635 3,099,748 38%- 15,858,140
For The Six Month Period of October 1, 2015 - March 31, 2016
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
15
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
For The Six Month Period of October 1, 2015 - March 31, 2016
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Charges for Service 24,225,280 12,112,638 11,467,855 (644,783) -5%530,219 24,755,499
Miscellaneous Revenues 556,000 308,600 316,939 8,339 3%- 556,000
Transfers In 9,900 4,950 - (4,950) -100%- 9,900
Fund Equity 37,420 - - - ~- 37,420
TOTAL REVENUES 24,828,600 12,426,188 11,784,794 (641,394) -5%530,219 25,358,819
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 459,190 242,588 174,064 68,524 28%530,219 989,409
Human Resources / Employee Benefits 368,760 197,961 186,828 11,133 6%- 368,760
Human Resources / Employee Health Clinic 1,854,960 927,486 596,582 330,904 36%- 1,854,960
Non-Departmental 22,145,690 11,072,856 7,756,248 3,316,608 30%- 22,145,690
TOTAL EXPENDITURES 24,828,600 12,440,891 8,713,722 3,727,169 30%530,219 25,358,819
16
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Mid Year Summary
FY 2015/16
17
The amended 2015/16 Capital Improvement Program budget report is submitted for the City Council's first Mid Year
review. The net proposed amendment is a budget decrease in the amount of $11,641,097. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
Bio Solids Treatment – To record a budget decrease in the amount of $5,000,000 of bond proceeds. Bonds not
issued during the fiscal year.
Sanitary Sewer Extensions - To record a budget decrease in the amount of $2,517,870 of bond proceeds. Bonds
not issued during the fiscal year.
Facilities Upgrade and Improvement - To record a budget decrease in the amount of $2,400,000 of bond
proceeds. Bonds not issued during the fiscal year.
Arsenic Removal Water Treatment Plant - To record a budget decrease in the amount of $1,000,000 of bond
proceeds. Bonds not issued during the fiscal year.
Water Supply and Treatment - To record a budget decrease in the amount of $900,000 of bond proceeds. Bonds
not issued during the fiscal year.
Public Works Complex - To record a budget decrease in the amount of $50,000 of bond proceeds. Bonds not
issued during the fiscal year.
FDOT Median and ROW Enhancement – To record a budget decrease in the amount of $142,421 of Other State
Grant revenue. This project is complete and will be closed.
Bio Solids Treatment – To record a budget increase in the amount of $34,486 of Other Governmental revenue,
representing reimbursements from the city of Safety Harbor.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Missouri Avenue Median Beautification 199,500 04/07/16
Seminole Boat Ramp Improvements 100,000 03/30/16
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
City-Wide Intersections Improvement
1 315-92559 (50,000)
To record a budget transfer in the amount of $50,000.00 of
Multi-modal Impact Fees to project 315-92562,Intersections
Improvements.
315-92559 50,000
To record a budget transfer in the amount of $50,000.00 of
Fuel Tax revenue from project 315-92562,Intersection
Improvements. 0
Intersections Improvements
2 315-92562 50,000
To record a budget transfer in the amount of $50,000.00 of
Multi-modal Impact fees from project 315-92559,City-wide
Intersections Improvements.
315-92562 (50,000)
To record a budget transfer in the amount of $50,000.00 of
Local Option Fuel Tax to project 315-92559,City-wide
Intersections Improvements. 0
Sand Wall Replacement on Clearwater Beach
3 315-92650 25,152
To record a budget transfer in the amount of $25,152.40 of
Parking Fund revenue from project 315-92655,Clearwater
Beach Sand Dune Mitigation. 25,152
Parking Garage Structure Repair - CLOSE PROJECT
4 315-92653 (386,631)
To record a budget transfer in the amount of $19,722.00 of
Parking Fund revenue to project 315-94521,Elevator
Refurbish-Modernization and $366,908.95 of Parking Fund
revenue to project 315-92657,Parking Facilities.The
Parking Garage Structure Repair project will be closed. (386,631)
Clearwater Beach Sand Dune Mitigation
5 315-92655 (25,152)
To record a budget transfer in the amount of $25,152.40 of
Parking Fund revenue to project 315-92650,Sand Wall
Replacement on Clearwater Beach. (25,152)
Parking Facilities
6 315-92657 366,909
To record a budget transfer in the amount of $366,908.95 of
Parking Fund revenue from project 315-92653,Parking
Garage Structure Repair. 366,909
Park Land Acquisition
7 315-93133 11,551
To record a budget increase in the amount of $11,550.83 of
Recreation Land Impact fees.There were additional costs
associated with the demolition on the 421 McMullen Booth
Road purchase.11,551
Carpenter Field Infrastructure Repair / Improvements
8 315-93203 3,437
To record a budget transfer in the amount of $3,437.10 of
General Fund revenue from project 315-93286,Parking Lot-
Bike Path Resurfacing / Improvements.3,437
Parking Lot-Bike Path Resurfacing / Improvements
9 315-93286 (3,437)
To record a budget transfer in the amount of $3,437.10 of
General Fund revenue to project 315-93203,Carpenter Field
Infrastructure Repair / Improvements.(3,437)
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
18 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Missouri Avenue Median Beautification
10 315-93322 100,000 *
To record a budget increase in the amount of $100,000.00 of
the Florida Highway Beautification Council Grant.The grant
funding will provide for landscaped medians within the
Missouri Avenue northern corridor.This was approved by the
City Council on April 7, 2016.
315-93322 99,500 *
To record a budget increase in the amount of $99,500.00 of
the Florida Department of Transportation Grant.The grant
funding will provide for landscaped medians within the
Missouri Avenue southern corridor.This was approved by
the City Council on April 7, 2016.199,500
Dredging of City Waterways
11 315-93422 400,000
To record a budget transfer in the amount of $400,000.00 of
General Fund revenue from project 315-93497,Docks &
Seawalls.400,000
Seminole Boat Ramp Improvements - NEW PROJECT
12 315-93425 100,000
To record a budget increase in the amount of $100,000.00 of
General Fund reserves.The funding will provide for the
cash match necessary for application to receive the Florida
Fish &Wildlife Conservation Commission Florida Boating
Improvement Program grant.This was approved by the City
Council on March 30, 2016.100,000
Docks & Seawalls
13 315-93497 (400,000)
To record a budget transfer in the amount of $400,000.00 of
General Fund revenue to project 315-93422,Dredging of
City Waterways.(400,000)
Miscellaneous Minor Public Art
14 325-93608 32,482
To record a budget transfer in the amount of $32,482.00 of
General Fund revenue within the Public Art Fund,from
project 325-93628,Carpenter Complex Bright House Field
Improvement.32,482
15 315-93626 (142,421) *
To record a budget decrease in the amount of $142,420.93
of Other State Grants revenue.This will bring the budget in
line with actual receipts and close this completed project.(142,421)
Carpenter Complex Bright House Field Improvement
16 325-93628 (32,482)
To record a budget transfer in the amount of $32,482.00 of
General Fund revenue in the Public Art Fund,to project 325-
93608, Miscellaneous Minor Public Art.(32,482)
North Greenwood Athletic Fields
17 315-93629 (34,706)
To record a budget transfer in the amount of $34,705.95 of
General Fund revenue to project 315-93656,Jack Russell
Demo / Refurbishment.(34,706)
FDOT Median and ROW Enhancement - CLOSE PROJECT
19 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Jack Russell Demolition and Refurbishment
18 315-93656 150,000
To record a budget transfer in the amount of $150,000.00 of
Infrastructure Sales Tax (Penny for Pinellas)revenue from
project 315-93658, Cooper's Point Park Improvements.
315-93656 34,706
To record a budget transfer in the amount of $34,705.95 of
General Fund revenue from project 315-93629,North
Greenwood Athletic Fields.The funding will complete the
restroom construction.184,706
Cooper's Point Park Improvements
19 315-93658 (150,000)
To record a budget transfer in the amount of $150,000.00 of
Infrastructure Sales Tax (Penny for Pinellas)revenue to
project 315-93656,Jack Russell Demolition and
Refurbishment.(150,000)
Elevator Refurbish-Modernization
20 315-94521 19,722
To record a budget transfer in the amount of $19,722.00 of
Parking fund revenue from project 315-92653,Parking
Garage Structure Repair.19,722
Public Works Complex
21 315-94626 50,000
To record a budget transfer in the amount of $50,000.00 of
Utility R&R revenue from project 327-96752,Water Service
Lines.
315-94626 (50,000) *
To record a budget decrease in the amount of $50,000.00 of
Bond proceeds.0
Airpark Runway/Taxiway Extension &Rehabilitation -
CLOSE PROJECT
22 315-94871 (4) *
To record a budget decrease in the amount of $4.25 of
Florida Department of Transportation Grant Revenue.This
project is complete and will be closed.(4)
Coastal Basins Projects
23 315-96170 (300,000)
To record a budget transfer in the amount of $300,000.00 of
Stormwater Revenue to project 315-96184,Magnolia Drive
Outfall.This was approved by the City Council on March 17,
2016.(300,000)
Magnolia Drive Outfall
24 315-96184 300,000
To record a budget transfer in the amount of $300,000.00 of
Stormwater Revenue from project 315-96170,Coastal
Basins Projects.This was approved by the City Council on
March 17, 2016.300,000
Environmental Remediation
25 315-96358 (20,000)
To record a budget transfer in the amount of $20,000.00 of
Gas Fund Revenue to project 315-96379,Gas Meter
Change-out Pasco.(20,000)
20 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Line Relocation Pinellas - Capitalized
26 315-96374 25,373 *
To record a budget increase in the amount of $25,372.61 of
Other Refunds revenue for gas main relocation received
from 54 West,Inc.This will bring budgeted revenues in line
with actual cash received.25,373
Pinellas New Mains- Service Lines
27 315-96377 6,316 *
To record a budget increase in the amount of $6,316.19 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash received.6,316
Pasco New Mains-Service Lines
28 315-96378 535 *
To record a budget increase in the amount of $535.00 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash received.535
Gas Meter Change - Out - Pasco
29 315-96379 20,000
To record a budget transfer in the amount of $20,000.00 of
Gas Fund Revenue from project 315-96358,Environmental
Remediation.20,000
Bio Solids Treatment
30 382-96611 (5,000,000) *
To record a budget decrease in the amount of $5,000,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.
315-96611 34,486 *
To record a budget increase in the amount of $34,486.49 of
Other Governmental revenue,representing reimbursements
from the city of Safety Harbor.(4,965,514)
Sanitary Sewer Extensions
31 382-96630 (2,517,870) *
To record a budget decrease in the amount of $2,517,870.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(2,517,870)
Facilities Upgrade and Improvement
32 382-96654 (2,400,000) *
To record a budget decrease in the amount of $2,400,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(2,400,000)
Water Supply and Treatment
33 382-96740 (900,000) *
To record a budget decrease in the amount of $900,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(900,000)
Water Service Lines
34 327-96752 (50,000)
To record a budget transfer in the amount of $50,000.00 of
Utility R&R revenue to project 315-94626,Public Works
Complex. (50,000)
Arsenic Removal Water Treatment Plant
35 382-96775 (1,000,000) *
To record a budget decrease in the amount of $1,000,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(1,000,000)
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Trench Box - CLOSE PROJECT
36 316-96779 (8,563) *
To record a budget decrease in the amount of $8,562.50 of
Lease Purchase revenue.Project cost came in lower than
budgeted. The project is complete and will be closed.(8,563)
(11,641,097) - (11,641,097)
INTERFUND TRANSFERS
Airpark Runway /Taxiway Extension &Rehabilitation -
CLOSE PROJECT
315-94871 6
To record a transfer in the amount of $6.17 of unspent
revenue back to the Airpark Fund.This project is complete
and will be closed.
Centennial Monument - CLOSE PROJECT
315-92844 32,236
To record a transfer in the amount of $32,236.36 of unspent
revenue back to the General Fund.This project is complete
and will be closed.
TOTAL INTERFUND TRANSFERS:32,243
TOTAL BUDGET
INCREASE (DECREASE)
22 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
PUBLIC SAFETY
Police Protection
91150 Range Improvements 1,700,000 2,400,000 2,400,000 125,204 61,858 2,212,938
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 -
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
1,975,000 2,675,000 - 2,675,000 200,204 61,858 2,412,938
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,122,301 48,265
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,881,400 1,881,400 1,881,400 1,622,667 13 258,720
91236 Rescue Vehicle 1,609,869 1,609,869 1,609,869 997,060 186,110 426,699
91253 Main Station (Fire)11,628,757 11,659,195 11,659,195 10,523,284 1,825 1,134,086
91257 AED Program 154,310 154,310 154,310 119,400 34,910
91259 Radio Replacements 364,640 364,640 364,640 359,071 5,569
91260 Thermal Imaging Cameras 137,800 137,800 137,800 115,766 22,034
91261 Personal Protection Equipment 1,475,070 1,475,070 1,475,070 1,133,130 1,546 340,393
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 56,000 56,000 56,000 25,603 30,397
91264 Fire Hose Replacement 276,380 276,380 276,380 186,751 89,629
91268 Countryside Fire Station 3,697,910 3,697,910 3,697,910 117,636 119,487 3,460,788
91269 Clearwater Beach Fire Station 400,000 400,000 400,000 400,000
Sub-Total 25,143,412 25,173,850 - 25,173,850 18,436,516 308,981 6,428,353
TRANSPORTATION
New Street Construction
92146 Druid Road Improvements 4,147,569 4,147,569 4,147,569 2,952,785 1,194,784
Sub-Total 4,147,569 4,147,569 - 4,147,569 2,952,785 - 1,194,784
Major Street Maintenance
92274 Bridge Maintenance & Improvements 7,966,480 7,966,480 7,966,480 2,272,629 2,659,231 3,034,621
92275 Downtown Streetscape- Phase II 356,357 356,357 356,357 356,357 -
92276 Traffic Calming Program 6,273,635 6,273,635 6,273,635 3,134,969 136,261 3,002,405
92277 Streets and Sidewalks 11,864,157 11,864,157 11,864,157 5,475,672 2,426,058 3,962,427
Sub-Total 26,460,629 26,460,629 - 26,460,629 11,239,627 5,221,550 9,999,453
Sidewalks and Bike Trail
92339 New Sidewalks 1,719,471 1,719,471 1,719,471 820,073 98,925 800,472
Sub-Total 1,719,471 1,719,471 - 1,719,471 820,073 98,925 800,472
Intersections
92559 City-Wide Intersection Improvement 849,056 849,056 - 849,056 93,470 755,586 1
92560 Signal Renovation 310,385 310,385 310,385 137,406 172,979
92561 New Signal Installation 362,877 362,877 362,877 167,639 41,893 153,345
92562 Intersection Improvements 2,592,017 2,592,017 - 2,592,017 19,998 2,572,019 2
Sub-Total 4,114,335 4,114,335 - 4,114,335 418,513 41,893 3,653,929
Parking
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 9,400,000 100,000 9,300,000
92650 Sand Wall Replacement on Clw Bch 330,000 396,000 25,152 421,152 282,635 5,365 133,152 3
92652 Parking Lot Resurfacing 1,015,633 1,015,633 1,015,633 267,910 747,723
92653 Parking Garage Structure Repair 622,603 622,603 (386,631) 235,972 235,972 (0) C 4
92654 Parking Lot Improvement 980,357 980,357 980,357 223,700 22,338 734,319
92655 Clwtr Bch Sand Dune Mitigation 80,000 80,000 (25,152) 54,848 54,848 - - 5
92656 Pelican Walking Parking Garage 2,000,000 2,000,000 2,000,000 2,000,000
92657 Parking Facilities 178,000 178,000 366,909 544,909 8,525 536,384 6
Sub-Total 14,606,593 14,672,593 (19,722) 14,652,871 1,165,065 36,228 13,451,578
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 575,000 519,967 55,033
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,500,000 2,058,465 441,535
92841 Miscellaneous Engineering 228,396 228,396 228,396 76,680 151,716
92842 U.S. 19 Wayfinding Project 950,000 950,000 950,000 950,000
92844 Centennial Monument 650,000 650,000 650,000 650,000 - C
Sub-Total 4,903,396 4,903,396 - 4,903,396 3,305,111 - 1,598,285
23
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Land Acquisition
93133 Park Land Acquisition 843,500 1,319,800 11,551 1,331,351 1,069,370 19,865 242,116 7
Sub-Total 843,500 1,319,800 11,551 1,331,351 1,069,370 19,865 242,116
Park Development
93203 Carpenter Field-Infras Rep/Improve 449,380 449,380 3,437 452,817 399,501 53,315 (0) 8
93205 Brighthouse Field Infrastructure Imp 1,135,345 1,135,345 1,135,345 1,100,469 30,888 3,987
93247 Fitness Equipment Replacement 305,000 305,000 305,000 249,169 3,145 52,686
93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 301,673 343,801 2,489,526
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 761,573 761,573 761,573 573,056 22,850 165,667
93272 Bicycle Paths-Bridges 4,299,196 4,299,196 4,299,196 3,344,707 739,950 214,539
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 725,183 725,183 725,183 535,102 190,081
93286 Parking Lot/Bike Path Rsr/Imprv 706,943 706,943 (3,437) 703,506 541,116 162,390 9
93602 Sp Events Equip Rep & Rplcmnt 270,000 270,000 270,000 231,453 37,121 1,426
93604 Brdwlks & Docks Rep & Rplcmnt 427,000 417,000 417,000 261,476 155,524
93608 Miscellaneous Minor Public Art 253,061 253,061 32,482 285,543 158,948 2,477 124,118 14
93612 McMullen Tennis Complex 400,000 400,000 400,000 6,691 393,309
93618 Miscellaneous Park & Rec Contract 195,000 195,000 195,000 169,050 19,843 6,107
93623 Capitol Theatre 8,305,936 8,805,936 8,805,936 8,796,677 9,259 (0) C
93624 Pier 60 Park Repairs and Improvements 523,882 523,882 523,882 512,224 11,163 496
93625 Enterprise Dog Park - Phase II 400,000 400,000 400,000 400,000
93626 FDOT Median & ROW Enhancement 340,206 340,206 (142,421) 197,785 197,785 - C 15
93628 Carpenter/Bright House Fld Imp 32,482 32,482 (32,482) - - 16
93629 North Greenwood Athletic Fields 651,825 651,825 (34,706) 617,119 608,269 8,850 - 17
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 865,177 232,313
93633 Pier 60 Park Repairs and Improvements 545,000 545,000 545,000 419,489 118,264 7,246
93634 Concrete Sidewalk & Pad Repair 208,176 208,176 208,176 118,661 3,000 86,515
93635 Park Amenity Purch & Rplcmnt 282,800 282,800 282,800 214,569 15,635 52,596
93636 Tennis Court Resurfacing 145,310 145,310 145,310 89,514 55,796
93637 Playground & Fitness Purch & Rplc 412,079 412,079 412,079 240,368 55,191 116,519
93638 Fencing Replacement Program 279,664 279,664 279,664 167,878 111,786
93639 Marina Dist Boardwalk & Entry Node 606,510 606,510 606,510 137,779 22,240 446,491
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,397,805 74,574 5,107
93642 Phillip-Jones Restroom/Concession 220,000 220,000 220,000 117,844 751 101,405
93644 Joe DiMaggio Press Box Storage 400,000 400,000 400,000 400,000 - C
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 301,000 401,000 401,000 148,899 110,723 141,378
93647 Crest Lk Pk Veterens War Memorial 400,000 400,000 400,000 20,026 280,987 98,987
93648 Moccasin Lake Park Master Plan 600,000 600,000 600,000 650 599,350
93649 Jack Russell Scoreboard & ADA 198,000 198,000 198,000 30,140 58,834 109,026
93650 Crest Lake Park Improvements 250,000 250,000 250,000 250,000
93651 EC Moore 8 & 9 Renovations/Press Box 670,000 680,000 680,000 587,687 88,570 3,743
93652 Countryside Plex Restroom/Concession 800,000 800,000 800,000 800,000
93653 Countryside Community Park Reno 100,000 100,000 100,000 100,000
93654 Recreation Centers Infrastructure Repairs 75,000 75,000 75,000 75,000
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,750,000 1,750,000 5,431 71,569 1,673,000
93656 Jack Russell Demo & Refurbish 200,000 200,000 184,706 384,706 11,735 21,100 351,871 18
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 22,361 12,639 -
93658 Cooper's Point Park Improvements 600,000 150,000 (150,000) - - 19
Sub-Total 35,755,476 35,905,476 (142,421) 35,763,056 23,616,516 2,216,739 9,929,800
Beautification
93322 Missouri Ave Median Beautification 190,000 190,000 199,500 389,500 389,500 10
Sub-Total 190,000 190,000 199,500 389,500 - - 389,500
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Marine Facilities
93403 Beach Guard Facility Maint 160,000 160,000 160,000 135,974 24,010 16
93410 Clwr Harbor Marina Maintenance 100,000 100,000 100,000 76,786 23,214
93412 City-wide Seawall Replacement 1,731,000 1,731,000 1,731,000 858,511 187,972 684,516
93415 Waterway Maintenance 260,000 260,000 260,000 75,173 184,827
93417 Pier 60 Refurbishment 600,000 600,000 600,000 600,000 - C
93418 Utilities Services Replacement 157,714 157,714 157,714 105,623 3,058 49,033
93419 Dock Replacement & Repair 116,727 116,727 116,727 66,866 15,468 34,393
93420 Fuel System R & R 82,752 82,752 82,752 26,709 49,385 6,658
93421 Marine Facilities Dredging & Maint 83,715 83,715 83,715 67,132 16,583
93422 Dredging of City Waterways 246,204 246,204 400,000 646,204 66,871 45,138 534,195 11
93424 Sailing Ctr Upgrades & Improvement 75,000 75,000 75,000 51,858 19,943 3,199
93425 Seminole Boat Ramp Improvements - - 100,000 100,000 - 100,000 12
93495 Dock Construction 24,858 24,858 24,858 24,858 -
93497 Docks & Seawalls 1,286,085 1,286,085 (400,000) 886,085 552,272 333,813 13
93499 Pier 60/Sailing Center Maint 281,952 281,952 281,952 238,854 8,599 34,499
Sub-Total 5,206,007 5,206,007 100,000 5,306,007 2,947,487 353,574 2,004,946
Airpark
94817 Airpark Maint & Repair 164,000 164,000 164,000 143,828 8,500 11,672
94871 Airpark Run/Taxi Exten & Rehab 2,000,000 2,000,000 (4) 1,999,996 1,999,996 - C 22
94881 Airpark Hangar Rehabilitation 200,000 200,000 200,000 200,000 - C
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 613,727 11,273
Sub-Total 2,989,000 2,989,000 (4) 2,988,996 2,957,551 8,500 22,945
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,465,339 5,535 325,727
93528 Countryside Library Renovation 7,476,586 7,476,586 7,476,586 7,429,537 21,706 25,342
93529 Main Library Entryway Improve 130,000 130,000 130,000 77,739 52,261 -
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 26,000 6,224,000
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,600
93532 Library Maker Space Maint. & Upgrade 28,470 28,470 28,470 1,352 27,118
93533 Main Library Upgrade - Alt. Usage 59,510 59,510 59,510 59,510
Sub-Total 21,768,767 21,768,767 - 21,768,767 14,999,967 79,502 6,689,297
Garage
94233 Motorized Equip-Cash II 1,448,056 1,448,056 1,448,056 1,400,721 7,000 40,335
94238 Police Vehicles 1,700,001 1,700,001 1,700,001 1,479,184 0 220,817
94241 Motorized Equipment Replace - L/P 24,048,392 24,048,392 24,048,392 16,162,532 3,627,566 4,258,293
94243 Radio P25 Upgrade 3,576,108 3,576,108 3,576,108 3,065,605 499,942 10,561
94244 Misc Vehicle Additions 40,000 40,000 40,000 40,000 -
Sub-Total 30,812,557 30,812,557 - 30,812,557 22,108,041 4,174,509 4,530,007
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,028,538 3,028,538 3,028,538 2,573,132 455,406
94512 Roof Repairs 700,345 700,345 700,345 653,426 46,919
94514 Roof Replacements 2,240,352 2,240,352 2,240,352 1,339,252 201,875 699,225
94517 Painting of Facilities 1,067,720 1,067,720 1,067,720 697,292 27,430 342,998
94518 Fencing of Facilities 164,811 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 1,038,952 1,038,952 1,038,952 964,926 74,026
94521 Elevator Refurbish/Modernization 305,000 305,000 19,722 324,722 248,251 76,471 20
94528 Light Replacement & Repair 529,931 529,931 529,931 252,673 38,150 239,108
94529 MSB Restroom Renovations 65,000 65,000 65,000 65,000 -
94530 Building Systems 250,000 250,000 250,000 48,717 201,283
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 1,151,160 1,151,160 66,702 12,820 1,071,638
94626 Public Works Complex 160,000 160,000 - 160,000 99,772 60,228 21
Sub-Total 11,651,809 11,651,809 19,722 11,671,531 7,092,533 380,047 4,198,951
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 2,556,478 2,556,478 2,556,478 1,959,272 597,207
94736 Geographic Information Sys 1,052,726 1,052,726 1,052,726 1,024,206 28,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 553,658 553,658 553,658 244,249 309,408
94803 Environmental Assmt & Clean-up 1,040,964 1,040,964 1,040,964 715,793 325,171
94814 Network Infra & Server Upgrade 3,335,057 3,335,057 3,335,057 2,569,929 9,901 755,227
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 430,000 430,000 430,000 397,458 - 32,542
94827 Telecommunications Upgrade 504,000 504,000 504,000 334,953 10,665 158,382
94828 Financial Systems Upgrades 1,776,628 1,776,628 1,776,628 284,062 38,181 1,454,385
94829 CIS Upgrades / Replacement 897,376 897,376 897,376 360,403 2,775 534,198
94830 MS Licensing / Upgrades 775,000 775,000 775,000 507,132 267,868
94833 Computer Monitors 370,000 370,000 370,000 321,031 48,969
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 353,963 33,615 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 400,000 12,390 387,610
94850 Backfile Conversion of Records 500,000 500,000 500,000 162,335 337,361 304
94857 Accela Permitting & Code Enforce 300,000 300,000 300,000 82,910 4,200 212,890
94861 Library Technology 1,250,000 1,250,000 1,250,000 927,184 8,450 314,367
94873 Citywide Camera System 235,000 235,000 235,000 111,780 123,220
94874 City Enterprise Timekeeping System 210,000 210,000 210,000 161,897 48,103
94878 Asset Management Upgrade 180,000 180,000 180,000 10,268 21,151 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 5,654 88,219 11,127
94880 Granicus Agenda Management Sys 60,000 60,000 60,000 41,136 18,864
94883 Business Process Review & Improve 300,000 300,000 300,000 56,034 243,966
94886 Clearwater Airpark Masterplan Update 50,000 50,000 50,000 50,000
Sub-Total 17,771,887 17,771,887 - 17,771,887 10,787,502 554,517 6,429,867
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 19,006,888 18,750,019 18,750,019 13,214,606 2,694,650 2,840,762
96125 Town Lake 4,079,799 4,079,799 4,079,799 4,079,799 (0)
96129 Stevenson Creek Estuary Restoration 6,967,225 6,967,225 6,967,225 6,275,363 9,000 682,862
96164 Allen's Creek Improvement Projects 499,250 2,848,173 2,848,173 398,415 2,358,724 91,035
96168 Stormwater System Expansion 2,757,956 2,757,956 2,757,956 135,935 30,318 2,591,704
96169 Stevenson Creek 5,217,122 5,217,122 5,217,122 2,948,902 66,332 2,201,888
96170 Coastal Basin Projects 7,293,178 4,174,414 (300,000) 3,874,414 3,446,148 21,923 406,343 23
96173 Alligator Creek Watershed Projects 2,966,490 2,966,490 2,966,490 1,295,759 228,151 1,442,580
96176 Allen's Creek Watershed Mgt Plan 200,000 107,946 107,946 107,946 (0)
96177 Jeffords Street Outfall 557,958 1,764,722 1,764,722 659,963 846,801 257,958
96178 Smallwood Circle 2,437,719 2,437,719 2,437,719 1,702,782 154,976 579,961
96180 Stormwater Maint St Sweeping Fac 683,004 683,004 683,004 301,963 18,025 363,016
96184 Magnola Drive Outfall 3,100,000 3,100,000 300,000 3,400,000 251,224 3,060,537 88,239 24
96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 3,900,000 181,017 74,675 3,644,309
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 104,644 41,756 1,653,600
96188 East Gateway Improvements 3,500,000 3,500,000 3,500,000 232,378 172,302 3,095,320
96189 Dump Trailer 60,000 60,000 60,000 44,984 15,016
96190 Roll Off Truck 230,000 230,000 230,000 226,808 3,192
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 -
Sub-Total 65,286,589 65,374,589 - 65,374,589 35,336,842 10,079,962 19,957,785
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Water System
96721 System R & R - Maintenance 4,666,799 4,666,799 4,666,799 2,321,788 395,948 1,949,064
96739 Reclaimed Water Dist Sys 65,071,459 65,071,459 65,071,459 61,373,041 1,176,773 2,521,644
96740 Water Supply/Treatment 6,770,430 6,770,430 (900,000) 5,870,430 5,174,775 155,168 540,487 33
96741 System R & R-Capitalized 10,836,996 10,836,996 10,836,996 8,736,352 91,869 2,008,776
96742 Line Relocation-Capitalized 13,964,486 13,964,486 13,964,486 10,581,072 1,387,046 1,996,368
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 4,184,046 3,683,647 500,399
96744 System Expansion 2,249,673 2,249,673 2,249,673 2,207,869 41,804
96752 Water Service Lines 5,092,119 5,092,119 (50,000) 5,042,119 3,645,349 21,329 1,375,441 34
96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,865,751 16,043,117 687,862 134,772
96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
96767 RO Plant at Res #2 44,948,968 44,701,876 44,701,876 43,512,887 152,380 1,036,609
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 275,000 108,128 166,872
96773 Groundwater Replenishment Facility 6,705,833 8,177,867 8,177,867 2,763,267 3,040,617 2,373,982
96774 Automated Meter Reading 2,300,000 2,300,000 2,300,000 170,699 2,129,301
96775 Arsenic Treatment WTP #3 2,359,420 2,359,420 (1,000,000) 1,359,420 118,769 52,468 1,188,184 35
96777 Water Supply Pick-up Trucks 120,000 74,132 74,132 74,132 0 C
96778 Fork Lift 30,000 23,953 23,953 23,953 - C
96779 Trench Box 65,000 65,000 (8,563) 56,438 56,438 - C 36
96780 Valve Turner Maintenance Trailer 60,000 60,000 60,000 57,844 2,156
Sub-Total 187,165,980 188,339,007 (1,958,563) 186,380,444 160,603,537 7,219,304 18,557,603
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,849,383 4,849,383 4,261,876 587,507
96204 WWTP UV Disinfections System 1,225,986 1,225,986 1,225,986 867,544 358,442
96207 Mini Dump Truck 50,000 50,000 50,000 50,000 -
96208 Bobcat E35 Compact Excavator 40,000 39,297 39,297 39,297 - C
96209 Maintenance Vehicle 109,000 109,000 109,000 94,002 14,998
96611 Bio-Solids Treatment 14,193,245 14,193,245 (4,965,514) 9,227,731 7,807,963 87,090 1,332,679 30
96615 Odor Control 2,567,094 2,567,094 2,567,094 1,927,302 639,792
96619 WWTP Generator Replacements 4,411,383 4,411,383 4,411,383 4,176,257 235,126
96621 WWTP New Presses 3,402,580 3,402,580 3,402,580 3,388,052 14,528
96630 Sanitary Sewer Extension 14,972,866 15,972,866 (2,517,870) 13,454,996 8,966,892 3,758,707 729,397 31
96634 Sanitary Util Reloc Accmmdtn 6,491,813 6,491,813 6,491,813 3,910,588 1,621,556 959,669
96645 Laboratory Upgrade & R&R 2,016,259 2,016,259 2,016,259 1,842,026 32,896 141,337
96654 Facilities Upgrade & Improvement 23,163,708 22,663,708 (2,400,000) 20,263,708 16,189,176 851,574 3,222,958 32
96664 WPC R & R 25,589,964 25,589,964 25,589,964 20,153,849 1,159,084 4,277,030
96665 Sanitary Sewer R&R 34,828,789 34,828,789 34,828,789 25,113,871 1,397,446 8,317,472
96666 WWTP East Bypass & NE Pump 2,586,522 2,586,522 2,586,522 2,325,971 260,551
96686 Pump Station Replacement 19,776,977 19,776,977 19,776,977 16,059,364 90,893 3,626,720
Sub-Total 160,275,569 160,774,866 (9,883,384) 150,891,483 117,080,028 9,093,248 24,718,206
Gas System
96358 Environmental Remediation 2,454,794 2,304,794 (20,000) 2,284,794 1,466,553 150,553 667,688 25
96365 Line Relocation-Pinellas Maint 1,034,106 884,106 884,106 509,858 78,296 295,952
96367 Gas Meter Change Out-Pinellas 3,185,000 3,385,000 3,385,000 2,802,671 582,329
96374 Line Relocation-Pinellas Capitalized 2,706,572 2,706,572 25,373 2,731,945 2,253,792 478,152 26
96376 Line Relocation - Pasco Maint 458,593 258,593 258,593 84,756 173,837
96377 Pinellas New Main / Service Lines 26,902,008 26,913,991 6,316 26,920,307 24,475,804 2,678 2,441,825 27
96378 Pasco New Mains / Service Lines 12,857,499 12,855,295 535 12,855,830 10,170,951 251,288 2,433,591 28
96379 Pasco Gas Meter Change Out 597,821 647,821 20,000 667,821 606,599 61,222 29
96381 Line Reloc-Pasco-Capitalized 326,192 176,192 176,192 2,601 173,591
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 1,849,675 1,849,675 1,849,675 604,271 61,993 1,183,411
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,082,664 475,181
96386 Expanded Energy Conservation 4,134,170 4,538,014 4,538,014 4,269,285 268,729
96387 Natural Gas Vehicle 4,300,000 4,334,194 4,334,194 3,704,069 630,125
96389 Future IMS Software & Hardware 250,000 250,000 250,000 103,745 84,605 61,650
96390 Ford Trucks 161,000 161,000 161,000 108,493 52,507
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
Sub-Total 65,767,275 65,815,092 32,224 65,847,316 52,993,887 737,906 12,115,523
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Solid Waste
96426 Facility R & R 2,277,608 2,277,608 2,277,608 1,539,515 12,092 726,001
96443 Res Container Acquisition-II 1,626,741 1,626,741 1,626,741 1,208,851 417,890
96444 Comm Container Acquisition-II 3,240,020 3,240,020 3,240,020 2,418,651 821,369
96445 Solar Trash & Recycling Kiosks 214,414 214,414 214,414 189,414 25,000
96447 Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 390,329 609,671
96448 Solid Waste CNG Station - 150,000 150,000 150,000
Sub-Total 8,358,783 8,508,783 - 8,508,783 5,746,760 12,092 2,749,931
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 804,184 804,184 804,184 611,450 158,634 34,099
Sub-Total 963,717 963,717 - 963,717 763,046 158,634 42,036
Recycling
96804 Recycling Carts/Dumpsters 946,650 946,650 946,650 643,967 302,683
96805 Recycling Expansion/Particip/R&R 1,281,525 1,281,525 1,281,525 886,870 38,455 356,200
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 64,302 10,387 925,311
Sub-Total 3,228,175 3,228,175 - 3,228,175 1,595,139 48,842 1,584,194
TOTAL ALL PROJECTS 701,105,495 704,486,375 (11,641,097) 692,845,279 498,236,102 40,906,677 153,702,500
28
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 158,135 (7,865)
To record a budget increase of $158,135.00 in Police
Service revenue to bring the budget in-line with actual
receipts.
To record a transfer of $7,864.50 in Police Service revenue
to program 181-99350,Vehicle Replacement representing
revenue collected for vehicle usage on extra duty jobs. 150,271
AmeriCorps Clearwater 2014 - CLOSE PROGRAM
2 99244 (16,068) 10,630
To record a transfer of $10,629.52 in fines,forfeitures and
penalties revenue from program 181-99331,Special Law
Enforcement Trust Fund.This will reverse the transfer made
at first quarter in error.
To record a budget reduction of $16,067.97 in grant
revenues,this will bring the budget in line with actual
revenues received in order to close the project.(5,438)
Police Education Fund
3 99317 6,271
To record a budget increase of $6,271.12 representing
$2,020.37 in fines,forfeitures,and penalties revenue;and
$4,250.75 in police education fine revenue to bring the
budget in-line with actual receipts.6,271
Investigative Cost Recovery
4 99329 45,080
To record a net budget increase of $45,080.27 which will
bring the budget in line with actual receipts.Amendments
include an increase of $1,010 in other governmental
revenue,an increase of $7,799.00 in reimbursement
revenues for Police Overtime,and an increase of $36,271.27
in fines, forfeitures and penalties revenue.45,080
Florida Contraband Forfeiture Fund
5 99330 33,923
To record a budget increase of $33,923.23 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.33,923
Law Enforcement Trust Fund
6 99331 (10,630)
To record a transfer of $10,629.52 in fines,forfeitures,and
penalties to program 181-99244,AmeriCorps Clearwater
2014;this is a reversal of the transfer made at first quarter in
error.(10,630)
Vehicle Replacement
7 99350 7,865
To record a transfer of $7,864.50 in police services revenue
from 181-99215,Police Extra Duty Program.This
represents revenue collected for vehicle usage on extra duty
jobs. 7,865
29
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Safe Neighborhood Program
8 99356 100
To record a budget increase of $100.00 in donation
revenue to bring the budget in line with actual receipts. 100
Crime Prevention Program
9 99364 5,000
To record a budget increase of $5,000.00 in donation
revenue to bring the budget in line with actual receipts.5,000
Public Safety Program
Totals:232,442 - 232,442
Community Development
Housing Rehab 2013 - CLOSE PROGRAM
10 99732 (970)
To record a budget transfer of $970.15 in grant revenue to
program 181-99754,Housing Rehab 2016 representing the
remaining unused funds.(970)
Economic Development 2014 - CLOSE PROGRAM
11 99738 (45,350)
To record a budget transfer of $45,350.34 in grant revenue
to program 181-99754,Housing Rehab 2016 representing
the remaining unused funds.(45,350)
Housing Rehab 2014 - CLOSE PROGRAM
12 99739 (437,220)
To record a budget transfer of $187,220.37 to program 181-
99754,Housing Rehab 2016,a transfer of $175,000 to
program 181-99752,Public Facilities 2016,and a transfer of
$75,000 to program 181-99757,Housing Infill 2016.This
represents remaining unused grant funds.(437,220)
Program Administration 2014 - CLOSE PROGRAM
13 99740 (6,519)
To record a budget transfer of $6,519.10 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(6,519)
Relocation/Demolition 2014 - CLOSE PROGRAM
14 99741 (27,979)
To record a budget transfer of $27,978.74 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(27,979)
Infill Housing 2014 - CLOSE PROGRAM
15 99742 (61,585)
To record a budget transfer of $61,584.63 in grant revenue
to program 181-99757,Infill Housing 2016 representing the
remaining unused funds.(61,585)
Public Services 2014 - CLOSE PROGRAM
16 99743 (8,263)
To record a budget transfer of $8,262.84 in grant revenue
to program 181-99745,Public Facilities 2015 representing
the remaining unused funds.(8,263)
30
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Facilities 2015
17 99745 23,712
To record a budget transfer of $15,448.72 from program
181-99751,Public Services 2015,and $8,262.84 from
program 181-99743,Public Services 2014 representing the
remaining unused grant funds from closed projects.23,712
Economic Development 2015 - CLOSE PROGRAM
18 99746 (3,225)
To record a budget transfer of $3,225.20 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(3,225)
Housing Rehab 2015 - CLOSE PROGRAM
19 99747 (165,741)
To record a budget transfer of $165,741.08 in grant
revenue to program 181-99754,Housing Rehab 2016
representing the remaining unused funds.(165,741)
Program Administration 2015 - CLOSE PROGRAM
20 99748 (14,247)
To record a budget transfer of $14,246.73 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(14,247)
Infill Housing 2015 - CLOSE PROGRAM
21 99750 (4,472)
To record a budget transfer of $4,471.64 in grant revenue
to program 181-99757,Infill Housing 2016 representing the
remaining unused funds.(4,472)
Public Services 2015 - CLOSE PROGRAM
22 99751 (15,449)
To record a budget transfer of $15,448.72 in grant revenue
to program 181-99745,Public Facilities 2015 representing
the remaining unused funds.(15,449)
Public Facilities 2016
23 99752 175,000
To record a budget transfer of $175,000 in grant revenue
from program 181-99739,Housing Rehab 2014 representing
the remaining unused funds from closed projects.175,000
Housing Rehab 2016
24 99754 399,282
To record a budget transfer of $970.15 from program 181-
99732,Housing Rehab 2013;$45,350.34 from program 181-
99738,Economic Development 2014;$187,220.37 from
program 181-99739,Housing Rehab 2014;and $165,741.08
from program 181-99747,Housing Rehab 2015,
representing the remaining unused grant funds from closed
projects.399,282
31
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Relocation/Demolition 2016
25 99756 51,970
To record a budget transfer of $6,519.10 from program 181-
99740,Program Administration 2014;$27,978.74 from
program 181-99741,Relocation/Demolition 2014;$3,225.20
from program 181-99746,Economic Development 2015;and
$14,246.73 from program 181-99748,Program
Administration 2015,representing the remaining unused
grant funds from closed projects.51,970
Infill Housing 2016
26 99757 141,056
To record a budget transfer of $75,000 in from program 181-
99739,Housing Rehab 2014;$61,584.63 from program 181-
99742,Infill Housing 2014;and $4,471.64 from program 181-
99750,Infill Housing 2015,representing the remaining
unused grant funds from closed projects.141,056
ULI Report Implementation
27 99888 375,000
To record a budget increase of $375,000 representing a
transfer from General Fund reserves to fund the AECOM
contract for the North Marina Master Plan as approved by
the Council on April 21, 2016.375,000
Community Development
Totals:375,000 0 375,000
Miscellaneous Programs:
2016 Jolley Trolley Summer Pilot - NEW PROGRAM
28 98605 51,330
To establish the program and record a budget increase of
$51,330 in Parking Fund revenue to fund an agreement with
the Jolley Trolley for a summer looper pilot program as
approved by the Council on May 19, 2016.51,330
Special Events
29 99865 882,324
To record a budget increase of $882,323.83;representing
increases of $55,153.18 in rental income,$71,445.00 in
sponsorship revenue,$3,300.00 in memberships and
registrations,$730,232.32 in sales revenue,$1,685.77 in
donations revenue,and $20,507.56 in reimbursements,
which will bring the budget in line with actual receipts for the
quarter. 882,324
32
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
30 99910 5,000
To record a budget increase of $5,000.00 in donation
revenue to bring the budget in line with actual receipts.5,000
Tree Replacement Program
31 99970 15,048
To record a budget increase of $15,048.00 in fines
forfeiture and penalty revenue to bring the budget in line with
actual receipts.15,048
Miscellaneous Programs
Total:953,702 - 953,702
Grand
Total:1,561,143 0 1,561,143
33
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Electronic Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 195,000 195,000 - 195,000 143,099 28,701 23,200
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 21,433 - 9,238
99211 2014 RRT Invest Cost Recovery 53,696 41,010 - 41,010 41,010 - 0 C
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 212,017 - 20,423
99213 2015 JAG/Taser Grant 49,118 49,118 - 49,118 49,118 - 0 C
99214 2015 HVE Ped and Bicycle Safety - 29,943 - 29,943 20,227 - 9,716
99215 Police Extra Duty - 331,707 150,271 481,978 435,164 - 46,814 1
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 60,929 - 26,071
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,566 - 347
99244 AmeriCorps 2014 259,187 248,557 (5,438) 243,119 243,119 - 0 C 2
99264 School Resource Officers 1,843,232 2,158,739 - 2,158,739 2,012,787 - 145,952
99279 Police Recruitments 68,282 68,282 - 68,282 56,497 - 11,785
99281 Fed Forfeitures - Treasury 151,453 170,217 - 170,217 120,171 - 50,046
99316 Police Volunteers 132,179 132,179 - 132,179 120,031 - 12,148
99317 Police Education Fund 1,243,114 1,255,332 6,271 1,261,603 1,179,428 - 82,175 3
99329 Investigative Recovery Costs 2,093,629 2,052,280 45,080 2,097,360 1,713,011 10,000 374,349 4
99330 FL Contraband Forfeiture Fnd 981,058 817,646 33,923 851,570 612,656 - 238,914 5
99331 Law Enforcement Trust Fund 2,673,065 2,683,695 (10,630) 2,673,065 2,575,120 - 97,945 6
99350 Vehicle Replacement Fund 264,438 272,581 7,865 280,446 111,217 - 169,229 7
99356 Safe Neighborhood Program 798,803 873,953 100 874,053 742,785 - 131,268 8
99364 Crime Prevention Program 49,499 49,599 5,000 54,599 42,713 - 11,886 9
99387 Federal Forfeiture Sharing 1,869,537 2,026,194 - 2,026,194 1,457,075 15,724 553,395
99908 Police - Outside Duty 9,576,507 9,429,301 - 9,429,301 9,428,293 - 1,008 C
Sub-Total 22,657,821 23,241,359 232,442 23,473,800 21,403,466 54,425 2,015,909
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99732 Housing Rehab 2013 161,152 161,152 (970) 160,182 160,182 - 0 C 10
99737 Public Facilities 2014 180,000 180,000 - 180,000 170,263 - 9,737
99738 Economic Development 2014 50,960 50,960 (45,350) 5,609 5,609 - 0 C 11
99739 Housing Rehab 2014 539,578 539,578 (437,220) 102,358 102,358 - 0 C 12
99740 Program Administration 2014 151,297 151,297 (6,519) 144,778 144,778 - 0 C 13
99741 Relocation/Demolition 2014 27,979 27,979 (27,979) - - - 0 C 14
99742 Infill Housing 2014 71,585 71,585 (61,585) 10,000 10,000 - 0 C 15
99743 Public Services 2014 128,620 128,620 (8,263) 120,357 120,357 - 0 C 16
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 150,000 150,000 23,712 173,712 150,000 - 23,712 17
99746 Economic Development 2015 10,000 10,000 (3,225) 6,775 6,775 - 0 C 18
99747 Housing Rehab 2015 276,051 276,051 (165,741) 110,310 110,310 - 0 C 19
99748 Program Administration 2015 145,259 145,259 (14,247) 131,012 131,012 - 0 C 20
99750 Infill Housing 2015 10,000 10,000 (4,472) 5,528 5,528 - 0 C 21
99751 Public Services 2015 134,988 134,988 (15,449) 119,539 119,539 - 0 C 22
99752 Public Facilities 2016 324,972 324,972 175,000 499,972 13,778 211,194 275,000 23
99753 Economic Development 2016 10,000 10,000 399,282 409,282 5,093 - 404,189 24
99754 Housing Rehab 2016 130,000 130,000 - 130,000 18,894 - 111,106
99756 Relocation/Demolition 2016 - - 51,970 51,970 - - 51,970 25
99755 Program Administration 2016 136,251 136,251 - 136,251 60,056 23,050 53,145
99757 Infill Housing 2016 10,000 10,000 141,056 151,056 2,566 - 148,490 26
99758 Public Services 2016 121,000 121,000 - 121,000 69,589 51,411 0
99888 ULI Report Implementation 500,000 500,000 375,000 875,000 269,294 33,825 571,881 27
Sub-Total 3,677,191 3,677,191 375,000 4,052,191 1,987,815 319,480 1,744,896
34
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 429,677 433,552 - 433,552 163,019 - 270,533
99562 HUD Special Education 30,000 30,000 - 30,000 27,400 - 2,600
Sub-Total 459,677 463,552 - 463,552 190,419 - 273,133
MARINE
99704 Sembler Mitigation Project 697,679 705,856 - 705,856 203,453 30,923 471,480
Sub-Total 697,679 705,856 - 705,856 203,453 30,923 471,480
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 4,975 - 5,025
98602 Branding Roll-Out - 400,000 - 400,000 - - 400,000
98603 Common Heritage Grang (NEH)- 11,188 - 11,188 9,643 - 1,545
98604 2016 Clearwater Ferry - 79,300 - 79,300 1,982 77,318 0
98605 2016 Jolley Troller Sumer Pilot - - 51,330 51,330 - - 51,330 28
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 7,580 - 7,580 7,322 - 258
99846 Economic Development - QTI 85,729 85,729 - 85,729 56,491 - 29,238
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 262,250 12,500 25,250
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 4,291,515 4,730,914 882,324 5,613,238 5,087,876 96,057 429,305 29
99867 Centennial Celebration 150,000 150,000 - 150,000 144,075 - 5,925
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 143,801 192,060 - 192,060 125,388 30,000 36,672
99871 State Brownfields Redevelopment Acct 165,429 165,454 - 165,454 164,507 737 210
99872 Coordinated Child Care - Ross Norton 1,151,658 1,497,582 - 1,497,582 779,872 - 717,710
99910 Library Special Account 763,879 772,001 5,000 777,001 751,068 1,863 24,070 30
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 142,794 142,794 - 142,794 132,211 565 10,018
99950 IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301
99970 Tree Replacement Project 1,363,914 1,393,325 15,048 1,408,373 786,426 9,674 612,273 31
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 16,584,550 17,946,178 953,702 18,899,880 13,193,065 228,714 5,478,101
TOTAL ALL PROJECTS 44,366,418 46,323,636 1,561,143 47,884,779 37,128,603 633,542 10,122,633
35
City of Clearwater
SPECIAL DEVELOPMENT FUND
Mid Year
FY 2015/16
Increase/
(Decrease)Description
Revenues
Allocation of Assigned Fund Balance 11,551
Mid year amendments reflect an allocation of
$11,550.83 of Recreation Land Impact Fees to project
315-93133,Park Land Acquisition.At first quarter,a
total of $74,159.35 of unused revenue was returned
to the Special Development Fund as unspent revenue
from the purchase of 421 McMullen Booth Road.This
mid-year transfer is needed to pay a final invoice
associated with demolition costs that was received
late.Total project costs for this land purchase are still
less than the not to exceed acquisition price of
$235,000 which was approved by the Council on
November 6, 2014
11,551$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 11,551
Mid year expenditure amendments reflect a transfer
of $11,550.83 of Recreation Land Impact Fees to
project 315-93133,Park Land Acquisition to fund the
final demolition invoice for the property at 421
McMullen Booth Road.
11,551$ Net Expenditure Amendments
36
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Mid Year: October 1, 2015 - March 31, 2016 1st Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 Amendments
SPECIAL DEVELOPMENT FUND SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 9,689,920 9,689,920 9,689,920 -
Interest Earnings 625,000 625,000 625,000 -
Open Space Fees 20,000 20,000 20,000 -
Recreation Facility Impact Fees 25,000 25,000 25,000 -
Recreation Land Impact Fees 25,000 25,000 25,000 -
Transportation Impact 125,000 125,000 125,000 -
Local Option Gas Tax 1,472,080 1,472,080 1,472,080 -
Allocation of Assigned Fund Balance 65,000 988,700 1,000,251 11,551
Transfer-In from Capital Improvement Plan - 563,397 563,397 -
14,107,100 15,594,197 15,605,748 11,551
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 6,021,820 6,721,820 6,721,820 -
Recreation Facility Land Fees - - 11,551 11,551
Open Space Impact Fees - 223,700 223,700 -
Transportation Impact fees 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 -
Infrastructure Tax - Interfund Transfer - - - -
Infrastructure Tax - Debt on Internal Loans 699,230 699,230 699,230 -
10,409,480 11,333,180 11,344,731 11,551
37
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Mid Year: October 1, 2015 - March 31, 2016 1st Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG/Home Funds 946,370 946,370 946,370 -
Interest Earnings 130,000 159,648 159,648 -
Grant Funds - 120,158 104,090 (16,068)
Other Governmental Revenue - 345,924 346,934 1,010
Police Fines and Court Proceeds - 167,666 259,180 91,514
Donations - 8,639 20,425 11,786
Sales - 292,291 1,022,523 730,232
Rentals - 24,062 79,216 55,153
Sponsorships - 91,190 162,635 71,445
Memberships/Registrations - 6,200 9,500 3,300
Contractual Services - 392,140 578,581 186,442
Transfers from General Fund - 79,300 454,300 375,000
Sister City Program 3,000 3,000 3,000 -
Special Events 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 -
Transfers from Parking - - 51,330 51,330
Transfers from Central Insurance Fund - 400,000 400,000 -
Allocation of Unassigned Fund Balance 805,000 805,000 805,000 -
1,984,370 3,941,588 5,502,731 1,561,143
Expenditures:
CDBG/Home Funds 946,370 946,370 946,370 -
Planning - - - -
Public Safety - 583,538 815,979 232,442
Community Development - - 375,000 375,000
Social Services - 3,875 3,875 -
Marine - 8,177 8,177 -
Sister City Program 3,000 3,000 3,000 -
Special Event Funding 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 -
Other Miscellaneous Programs 935,000 2,296,628 3,250,330 953,702
1,984,370 3,941,588 5,502,731 1,561,143
LOCAL HOUSING ASSISTANCE TRUST FUND
Revenues:
SHIP Funds 394,410 394,410 394,410 -
Expenditures:
SHIP Program 394,410 394,410 394,410 -
38
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Mid Year Review
FY 2015/16
39
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
12/10/15 Administrative Change Order #1and final – Reverse Osmosis Plant 1-IPP
Monitoring (15-0011-UT). This change order decreases, increases and adds items
according to field conditions resulting in a net increase to the contract.
Caladesi Construction Company. 15,317
12/10/15 Administrative Change Order #3 and final – Smallwood Circle Drainage
Improvements and Edgewood Avenue Sanitary Sewer Improvements (11-0057-EN
& 10-0027-UT). This change order decreases, increases and adds items according
to field conditions resulting in a net decrease to the contract.
Rowland, Inc. (191,024.64)
03/08/16 Administrative Change Order #8 – Countryside Branch Library (11-0059-LI).
This change order is needed for decrease in contract amount for returned savings
at contract completion resulting in a net decrease to the contract.
Ajax Building Corporation (16,331.18)
03/21/16 Administrative Change Order #1 and final –Idlewild/The Mall Sanitary Sewer
System & Woodlawn Stormwater Improvements (10-0034-UT). This change
order is for decreases, increases and additional items according to field conditions
resulting in a net decrease to the contract.
Metro Equipment Services, Inc. (1,006,096.61)
03/30/16 Administrative Change Order #1 and Final – Berkley Place Drainage
Improvements (14-0037-EN). This change order decreases, increases and adds
items according to field conditions resulting in a net decrease to the contract.
Steve’s Excavating and Paving, Inc. (37,518.58)
05/10/16 Administrative Change Order #1 and Final –Mission Hills Raw Water Main (14-
0038-UT). This change order is for decreasing and increasing items according to
the field conditions resulting in a net decrease to the contract.
Castro Construction, Inc. (36,668.90)
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Mid Year Review
FY 2015/16
40
05/10/16 Administrative Change Order #3 –East WRF Effluent Filters Rehabilitation (13-
0014-UT). This change order increases items due to unforeseen field conditions
resulting in a net increase to the contract.
Poole & Kent Co. 35,306.72
05/10/16 Administrative Change Order #1 –Bayshore Trail - Stormwater (09-0010-EN).
This change order decreases, increases and adds items according to field
conditions resulting in a net increase to the contract.
Keystone Excavators, Inc. 4,324
Ordinance No. 8924-16
ORDINANCE NO. 8924-16
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2016 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS
FUND, SOLID WASTE AND RECYCLING FUND, PARKING
FUND AND CENTRAL INSURANCE FUND AS PROVIDED
HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2016, for operating
purposes, including debt service, was adopted by Ordinance No. 8767-15; and
WHEREAS, at the Mid Year Review it was found that an increase of $3,536,531 is
necessary for revenues and an increase of $2,702,713 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8767-15 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2015 and ending September 30, 2016 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A EXHIBITA
2015-16 BUDGET REVENUE 2015-16BUDGETREVENUE
First
Quarter Mid Year
Budgeted Amended Amended
Revenues Budget Budget
2015/16 2015/16 2015/16 Amendments
General Fund:
Ad Valorem Taxes 41,180,080 41,180,080 41,180,080 -
Utility Taxes 14,385,000 14,385,000 14,385,000 -
Local Option, Fuel & Other Taxes 7,201,700 7,201,700 7,201,700 -
Franchise Fees 10,184,600 10,184,600 10,184,600 -
Other Permits & Fees 2,372,250 2,372,250 2,492,250 120,000
Intergovernmental Revenues 22,484,470 22,650,400 22,650,400 -
Charges for Services 15,023,090 15,035,090 15,240,090 205,000
Judgments, Fines & Forfeitures 908,000 908,000 908,000 -
Miscellaneous Revenues 1,795,250 1,795,250 1,795,250 -
Transfers In 9,196,490 9,196,490 9,228,726 32,236
Other Financing Sources - - - -
Transfer (to) from Reserves (251,060) 1,192,586 1,678,820 486,234
Total, General Fund 124,479,870 126,101,446 126,944,916 843,470
Special Revenue Funds:
Special Development Fund 14,107,100 15,594,197 15,605,748 11,551
Special Program Fund 1,984,370 3,941,588 5,502,731 1,561,143
Local Housing Asst Trust Fund -394,410 394,410 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 81,955,210 81,955,210 81,955,210 -
Stormwater Utility Fund 17,747,570 17,747,570 17,747,570 -
Solid Waste & Recycling Fund 23,924,230 24,197,440 24,347,440 150,000
Gas Fund 45,156,770 45,156,770 45,545,582 388,812
Airpark Fund 281,000 281,000 281,006 6
Marine Fund 4,848,210 5,257,816 5,257,816 -
Clearwater Harbor Marina 719,270 719,270 719,270 -
Parking Fund 6,440,970 6,453,758 6,505,088 51,330
Internal Service Funds:
Administrative Services Fund 11,914,270 11,914,270 11,914,270 -
General Services Fund 4,617,290 4,617,290 4,617,290 -
Garage Fund 16,606,170 16,606,170 16,606,170 -
Central Insurance Fund 24,828,600 24,828,600 25,358,819 530,219
Total, All Funds 379,610,900 385,766,805 389,303,336 3,536,531
Ordinance #8924-16
EXHIBIT A (Continued)EXHIBITA(Continued)
2015-16 BUDGET EXPENDITURES 2015-16BUDGETEXPENDITURES
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2015/16 2015/16 2015/16 Amendments
General Fund:
City Council 316,430 316,430 316,430 -
City Manager's Office 1,075,590 1,075,590 1,075,590 -
City Attorney's Office 1,652,360 1,652,360 1,652,360 -
City Auditor's Office 207,370 207,370 207,370 -
Economic Development & Housing Svc 1,735,030 1,735,030 1,778,500 43,470
Engineering 7,857,040 7,857,040 7,857,040 -
Finance 2,405,570 2,405,570 2,405,570 -
Fire 25,528,490 26,297,300 26,297,300 -
Human Resources 1,173,410 1,173,410 1,173,410 -
Library 6,759,060 6,759,060 6,759,060 -
Marine & Aviation 967,980 979,980 1,184,980 205,000
Non-Departmental 4,274,420 5,097,426 5,572,426 475,000
Official Records & Legislative Svcs 1,130,440 1,130,440 1,130,440 -
Parks & Recreation 23,590,520 23,590,520 23,590,520 -
Planning & Development 5,400,550 5,413,810 5,533,810 120,000
Police 39,139,980 39,144,480 39,144,480 -
Public Communications 990,180 990,180 990,180 -
Public Utilities 275,450 275,450 275,450 -
Total, General Fund 124,479,870 126,101,446 126,944,916 843,470
Special Revenue Funds:
Special Development Fund 10,409,480 11,333,180 11,344,731 11,551
Special Program Fund 1,984,370 3,941,588 5,502,731 1,561,143
Local Housing Asst Trust Fund 394,410 394,410 394,410 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 81,955,210 81,955,210 81,955,210 -
Stormwater Utility Fund 17,211,700 17,211,700 17,211,700 -
Solid Waste & Recycling Fund 23,924,230 24,182,230 24,182,230 -
Gas Fund 41,623,430 41,623,430 41,328,430 (295,000)
Airpark Fund 274,870 274,870 274,870 -
Marine Fund 4,589,840 4,999,446 4,999,446 -
Clearwater Harbor Marina 604,340 604,340 604,340 -
Parking Fund 6,440,970 6,453,758 6,505,088 51,330
Harborview Center Fund - - - -
Internal Service Funds:
Administrative Services Fund 11,768,500 11,768,500 11,768,500 -
General Services Fund 4,553,390 4,553,390 4,553,390 -
Garage Fund 15,858,140 15,858,140 15,858,140 -
Central Insurance Fund 24,828,600 24,828,600 25,358,819 530,219
Total, All Funds 370,901,350 376,084,238 378,786,951 2,702,713
Ordinance #8924-16
Ordinance No. 8925-16
ORDINANCE NO. 8925-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2016, TO REFLECT A NET DECREASE OF $11,641,097
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2016 was adopted by Ordinance No. 8768-15; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8768-15 is amended to read:
Pursuant to the Mid Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2015 and ending September 30, 2016, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Mid Year Amended budget
for the capital improvement fund for the City of Clearwater, a copy of
which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2015/16 2015/16 2015/16 Amendments
Police Protection 200,000 900,000 900,000 -
Fire Protection 1,476,390 1,506,828 1,506,828 -
Major Street Maintenance 3,656,430 3,656,430 3,656,430 -
Sidewalk and Bike Trail 472,000 472,000 472,000 -
Intersections 335,000 335,000 335,000 -
Parking 2,389,000 2,455,000 2,435,278 (19,722)
Miscellaneous Engineering 935,000 935,000 935,000 -
Land Acquisition -476,300 487,851 11,551
Park Development 6,735,000 6,885,000 6,742,579 (142,421)
Beautification 190,000 190,000 389,500 199,500
Marine Facilities 410,000 410,000 510,000 100,000
Airpark Facilities 65,000 65,000 64,996 (4)
Libraries 115,580 115,580 115,580 -
Garage 5,639,400 5,639,400 5,639,400 -
Maintenance of Buildings 902,000 902,000 921,722 19,722
General Public City Buildings 110,000 110,000 110,000 -
Miscellaneous 2,125,000 2,125,000 2,125,000 -
Stormwater Utility 5,802,550 5,890,550 5,890,550 -
Gas System 6,211,000 6,258,818 6,291,042 32,224
Solid Waste & Recycling 625,000 775,000 775,000 -
Utilities Miscellaneous 20,000 20,000 20,000 -
Sewer System 24,469,000 24,968,297 15,084,913 (9,883,384)
Water System 7,270,000 8,443,026 6,484,464 (1,958,563)
TOTAL PROJECT EXPENDITURES 70,153,350 73,534,229 61,893,133 (11,641,097)
GENERAL SOURCES:
General Operating Revenue 3,026,150 3,278,750 3,378,750 100,000
Road Millage 2,060,100 2,060,100 2,060,100 -
Penny for Pinellas 6,021,820 6,752,258 6,752,258 -
Transportation Impact Fee 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 -
Open Space Impact Fee -223,700 235,251 11,551
Special Program Fund 935,000 935,000 935,000 -
Grants - Other Agencies 1,485,000 1,535,000 1,592,079 57,079
Other Revenue -166,000 200,486 34,486
Property Owners Share - 13,624 20,475 6,851
Other Refunds - 34,194 59,567 25,373
Donations 100,000 100,000 100,000 -
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
Ordinance # 8925-16
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2015/16 2015/16 2015/16 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
SELF SUPPORTING FUNDS:
Marine Revenue 95,000 95,000 95,000 -
Clearwater Harbor Marina Revenue 25,000 25,000 25,000 -
Airpark Revenue 25,000 25,000 24,996
Parking Revenue 2,409,000 2,409,000 2,409,000 -
Utility System:
Water Revenue 2,586,000 2,586,000 2,586,000 -
Sewer Revenue 8,412,830 8,412,830 8,412,830 -
Water Impact Fees 24,000 24,000 24,000 -
Sewer Impact Fees 82,130 82,130 82,130 -
Utility R&R 8,667,170 8,667,170 8,667,170 -
Stormwater Utility Revenue 5,498,550 5,498,550 5,498,550 -
Gas Revenue 6,050,000 6,050,000 6,050,000 -
Solid Waste Revenue 535,000 685,000 685,000 -
Recycling Revenue 90,000 90,000 90,000 -
Grants - Other Agencies -1,812,941 1,812,937 (4)
INTERNAL SERVICE FUNDS:
Garage Revenue 77,400 77,400 77,400 -
Administrative Services Revenue 1,710,000 1,710,000 1,710,000 -
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 246,000 246,000 246,000 -
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Stormwater 320,000 320,000 320,000 -
Lease Purchase - Gas 161,000 161,000 161,000 -
Lease Purchase - Water & Sewer 169,000 116,382 107,820 (8,563)
Bond Issue - Water & Sewer 11,867,870 11,867,870 -(11,867,870)
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 5,441,000 5,441,000 5,441,000 -
Lease Purchase - Administrative Services 405,000 405,000 405,000 -
TOTAL ALL FUNDING SOURCES:70,153,350 73,534,229 61,893,129 (11,641,097)
Ordinance # 8925-16
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8925-16 2nd Reading
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 16.12
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8925-16 on second reading, amending the Capital Improvement Budget for
the Fiscal Year ending September 30, 2016, to reflect a net decrease of $11,641,097.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Mid Year Budget Review
Fiscal 2015-16
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Assistant City Manager
Department Directors
SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report
DATE: May 18, 2016
Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances.
The report is based on six months of activity (October, 2015 through March, 2016) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $843,470.
The major reason for the overall General Fund expenditure increase at mid year is the Council approved
appropriations of General Fund reserves which total $475,000. Amendments include $375,000 to fund the
AECOM contract for the North Marina Area Master Plan, and $100,000 for the initial funding in the
Seminole Boat Ramp Improvements project. An allocation of $43,470 in General Fund reserves is also
recognized at mid-year to fund the retirement payout of the Housing Manager.
In addition, enhanced revenues are recognized at mid-year which include an increase to Building Permit
Revenue of $120,000 which offset expenditure increases for building construction inspection services in the
Planning and Development Department, an increase of $205,000 to concession souvenirs revenue which
offset expenditure increases in the Pier 60 program, and an increase of $32,236 in Transfer-In revenue
representing the return of funds from the completed Centennial Monument project.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must
be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2015 books, and the allocation to reserves noted above, estimated General
Fund reserves at mid-year are approximately $29.8 million, or 23.9% of the current year’s General
Fund budget, exceeding our minimum reserve requirement by $19.2 million.
Significant amendments to other City Operating Funds are noted as follows.
Mid Year Budget Review
Fiscal 2015-16
City Manager's Transmittal
Gas Fund
Budget amendments to Gas Fund expenditures reflect a net decrease of $295,000. Significant
amendments include a net increase of $131,020 to personnel costs; an increase of $171,104 for the CSX
property purchase as previously approved by the Council; a net decrease of $443,935 in gas purchases;
and a decrease of $153,189 in transfers for the dividend payment to the General Fund.
Solid Waste and Recycling Fund
Mid-year amendments to Solid Waste and Recycling Fund revenues reflect an increase of $150,000 to
sanitation collection charges. Also included are amendments to recycling revenues and expenditures
which net to zero.
Parking Fund
Budget amendments to the Parking Fund reflect an increase of $51,330 to fund the Jolley Trolley Summer
Pilot program which is offset by increased parking revenues as previously approved by Council.
Central Insurance Fund
Budget amendments to the Central Insurance Fund reflect an increase of $530,219 to fund the APG
Electric Contract with offsetting revenues from fund reserves as previously approved by the Council.
Capital Improvement Fund
Mid-year amendments to the Capital Improvement Fund reflect a net decrease of $11,641,097 primarily
related to the decrease in future bond proceeds revenue due to the postponement of the bond issue for
Water and Sewer Fund projects.
Amendments previously approved by Council reflect an increase of $100,000 in grant revenue from the
Florida Highway Beautification Council and $99,500 from FDOT for the Missouri Avenue Median
Beautification project; and an increase of $100,000 from General Fund reserves for the Seminole Boat
Ramp Improvements project.
Project activity not previously approved by the Council are also summarized on page 17. This includes
the decreases in bond proceeds in various Water and Sewer projects which total $11,867,870; a decrease
of $142,421 in grant revenues for the FDOT Median and ROW Enhancement project; and an increase of
$34,486 in governmental revenue representing reimbursement from the City of Safety Harbor in the Bio
Solids Treatment project
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,561,143 at mid year. Amendments include
a transfer of $375,000 from the General Fund to the ULI Report Implementation program, a transfer of
$51,330 from the Parking Fund to the 2016 Jolley Trolley Summer Pilot program; over $880,000 for the
special events and sponsorship program; over $91,000 in fines and court proceeds to support public safety
programs and the tree replacement program; and over $158,000 in contractual service revenue for Police
Extra Duty.
CITY OF CLEARWATER CITY OF CLEARWATER
MID YEAR SUMMARY THIRD QUARTER SUMMARY
2015/16 2015/16
FY 15/16 First
Adopted Quarter Mid Year Mid Year Mid Year Amended
Description Budget Amended Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 124,479,870 126,101,446 74,131,028 74,357,502 226,474 0%843,470 126,944,916
Expenditures 124,479,870 126,101,446 70,980,383 65,683,576 5,296,807 7%843,470 126,944,916
Utility Funds:
Water & Sewer Fund
Revenues 81,955,210 81,955,210 38,043,494 36,835,674 (1,207,820) -3%- 81,955,210
Expenditures 81,955,210 81,955,210 47,250,222 41,526,716 5,723,506 12%- 81,955,210
Stormwater Fund
Revenues 17,747,570 17,747,570 8,869,386 9,122,671 253,285 3%- 17,747,570
Expenditures 17,211,700 17,211,700 11,540,038 10,917,211 622,827 5%- 17,211,700
Gas Fund
Revenues 45,156,770 45,156,770 21,318,098 21,805,401 487,303 2%388,812 45,545,582
Expenditures 41,623,430 41,623,430 25,379,338 22,271,178 3,108,160 12%(295,000) 41,328,430
Solid Waste and Recycling Fund
Revenues 23,924,230 24,197,440 11,912,434 12,406,945 494,511 4%150,000 24,347,440
Expenditures 23,924,230 24,182,230 12,954,781 11,741,105 1,213,676 9%- 24,182,230
Enterprise Funds:
Marine Fund
Revenues 4,848,210 5,257,816 2,635,784 2,148,086 (487,698) -19%- 5,257,816
Expenditures 4,589,840 4,999,446 2,329,836 2,056,481 273,355 12%- 4,999,446
Airpark Fund
Revenues 281,000 281,000 140,502 140,703 201 0%6 281,006
Expenditures 274,870 274,870 152,534 145,303 7,231 5%- 274,870
Clearwater Harbor Marina Fund
Revenues 719,270 719,270 382,038 417,033 34,995 9%- 719,270
Expenditures 604,340 604,340 323,756 288,170 35,586 11%- 604,340
Parking Fund
Revenues 6,440,970 6,453,758 2,567,270 3,030,122 462,852 18%51,330 6,505,088
Expenditures 6,440,970 6,453,758 4,595,562 4,277,574 317,988 7%51,330 6,505,088
Internal Service Funds:
General Services Fund
Revenues 4,617,290 4,617,290 2,310,348 2,372,208 61,860 3%- 4,617,290
Expenditures 4,553,390 4,553,390 2,393,958 2,149,600 244,358 10%- 4,553,390
Administrative Services
Revenues 11,914,270 11,914,270 5,341,146 5,315,407 (25,739) 0%- 11,914,270
Expenditures 11,768,500 11,768,500 7,018,201 6,773,688 244,513 3%- 11,768,500
Garage Fund
Revenues 16,606,170 16,606,170 8,287,084 6,816,854 (1,470,230) -18%- 16,606,170
Expenditures 15,858,140 15,858,140 8,095,383 4,995,635 3,099,748 38%- 15,858,140
Central Insurance Fund
Revenues 24,828,600 24,828,600 12,426,188 11,784,794 (641,394) -5%530,219 25,358,819
Expenditures 24,828,600 24,828,600 12,440,891 8,713,722 3,727,169 30%530,219 25,358,819
1
MID YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2015-16 REPORT
PAGE #
General Fund Operating Budget .................................................................................................................. 3
Utility Funds Operating Budget ..................................................................................................................... 7
Other Enterprise Funds Operating Budgets .............................................................................................. 11
Internal Service Funds Operating Budgets ................................................................................................ 14
Capital Improvement Program Budget ....................................................................................................... 17
Special Program Fund Budget.................................................................................................................... 29
Special Development Fund ......................................................................................................................... 36
Administrative Change Orders .................................................................................................................... 39
Ordinances .................................................................................................................................................. 41
Mid Year budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents six months, October 1, 2015 through
March 31, 2016. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after March 31, 2016.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 17, 2015.
Mid Year Projection Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Variance Difference between Mid Year projected and Mid Year actual.
Variance % % of variance to Mid Year projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on Mid Year
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
2
Capital Improvement Projects
The amended 2015/16 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2015, which includes budgets from prior
years, which have not been completed.
Amended Prev Qtr The amended project budget approved at first quarter.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the mid
year review.
Revised Budget The previously amended project budget inclusive of amendments
proposed at mid year.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Local Option, Fuel & Other Taxes
At mid year,local option,fuel and other taxes revenues
exhibit a 14%negative variance.This is primarily related to
timing of collection of Business Tax License revenue which,for
the first seven months of this year,is approximately 13%less
than the same period in fiscal year 2014/15.No amendment is
proposed until further months of revenue are available for
review.
Franchise Fees
At mid year,franchise fee revenues reflect an 12%negative
variance primarily related to the Duke Energy fee.Revenues
received for the first seven months of the year are 15%less
than expected due to mild winter weather patterns.No
amendment is proposed until additional months of receipts are
available for review.
Other Permits and Fees 120,000
At mid year,other permits and fee revenues reflect a positive
variance of 17%due to better than expected Building/Sign
Permit revenues.Amendments reflect an increase of
$120,000 to building permit revenues which offset an increase
to the Planning &Development department for increased
building construction inspection services.
Charges for Service 205,000
Amendments to charges for service revenue reflect an
increase of $205,000 to Pier 60 Concession Souvenir
revenues which offset expenditure increases for inventory
purchases in the Pier 60 program.
Judgments, Fines & Forfeitures
At mid year,fines and forfeitures revenues reflect a 56%
positive variance primarily due to increased Red Light Camera
revenue.No amendments are proposed until further data is
available for review.
Miscellaneous
At mid year,miscellaneous revenues reflect a 90%positive
variance primarily due to increased rental revenues from Pier
60 and South Beach umbrella rentals.No amendments are
proposed until further data is available for review.
32,236
At mid year,interfund transfer in revenues reflect an 11%
negative variance primarily related to the total of the annual
gas dividend payment.Amendments reflect the return of
$32,236.36 in General Fund revenues from closed capital
project 315-92844, Centennial Monument.
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2015/16
Transfers In
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2015/16
Mid year amendments reflect a net appropriation of
$486,233.64 from General Fund reserves.Amendments
represent the following allocations:
100,000
1)An allocation of $100,000 from reserves to capital project
315-93425,Seminole Boat Ramp Improvements to fund the
initial cash match for this project as approved by Council on
March 30, 2016.
375,000
2)An allocation of $375,000 from reserves to special program
181-99888,ULI Report Implementation to fund the AECOM
contract as approved by Council on April 21, 2016.
43,470
3)An allocation of $43,470 from reserves to fund the
retirement payout of the Housing Manager.
(32,236)
4)At mid year,allocations of General Fund reserves are
offset by the return of $32,236.36 from closed capital project
315-92844, Centennial Monument.
486,234
843,470
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
4
Increase/
(Decrease)Description
43,470
Mid year amendments reflect an increase of $43,470 to the
Housing program to fund the retirement payout of the Housing
Manager which is offset by an allocation of General Fund
reserves.
205,000
Amendments to the Marine &Aviation department reflect an
increase to inventory for resale at Pier 60.This increase is offset
by an amendment recognizing additional concession souvenir
revenue.
120,000
Amendments reflect an increase of $120,000 to contractual
services for the increased costs of building construction
inspection services which is offset by an amendment
recognizing increased building permit revenues.
Non-Departmental
The budget amendment reflects City Council approved
interfund transfers of $475,000 to capital improvement projects
and special programs, as follows:
100,000
1)A transfer of $100,000 of General Fund reserves to capital
project 315-93425,Seminole Boat Ramp Improvements to fund
the initial cash match for this project as approved by Council on
March 30, 2016
375,000
2)A transfer of $375,000 from General Fund reserves to fund
program 181-99888,ULI Report Implementation to fund the
AECOM Contract as approved by Council on April 21, 2016.
475,000
843,470
City of Clearwater
General Fund Expenditures
Mid Year Amendments
FY 2015/16
Economic Development
and Housing
Net General Fund
Expenditure Amendment
Marine & Aviation
Planning & Development
5
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Ad Valorem Taxes 41,180,080 37,382,100 37,819,682 437,582 1%- 41,180,080
Utility Taxes 14,385,000 5,943,706 5,838,888 (104,818) -2%- 14,385,000
Local Option, Fuel & Other Taxes 7,201,700 2,212,400 1,912,609 (299,791) -14%- 7,201,700
Franchise Fees 10,184,600 4,296,085 3,786,812 (509,273) -12%- 10,184,600
Other Permits & Fees 2,372,250 1,186,128 1,390,528 204,400 17%120,000 2,492,250
Intergovernmental 22,650,400 9,057,824 9,064,054 6,230 0%- 22,650,400
Charges for Services 15,035,090 7,015,764 7,316,246 300,482 4%205,000 15,240,090
Judgments, Fines & Forfeitures 908,000 415,669 650,520 234,851 56%- 908,000
Miscellaneous Revenues 1,795,250 673,110 1,280,288 607,178 90%- 1,795,250
Transfers In 9,196,490 5,948,242 5,297,875 (650,367) -11%32,236 9,228,726
TOTAL REVENUES 124,908,860 74,131,028 74,357,502 226,474 0%357,236 125,266,096
Transfer (to) from Surplus 1,192,586 - - - ~486,234 1,678,820
ADJUSTED REVENUES 126,101,446 74,131,028 74,357,502 226,474 0%843,470 126,944,916
GENERAL FUND EXPENDITURES
City Council 316,430 170,749 151,761 18,988 11%- 316,430
City Manager's Office 1,075,590 551,986 491,450 60,536 11%- 1,075,590
City Attorney's Office 1,652,360 847,026 772,141 74,885 9%- 1,652,360
City Auditor's Office 207,370 115,715 86,574 29,141 25%- 207,370
Economic Development & Housing 1,735,030 1,018,648 1,121,109 (102,461) -10%43,470 1,778,500
Engineering 7,857,040 4,277,479 3,782,601 494,878 12%- 7,857,040
Finance 2,405,570 1,328,920 1,238,870 90,050 7%- 2,405,570
Fire 26,297,300 14,992,961 13,716,395 1,276,566 9%- 26,297,300
Human Resources 1,173,410 619,151 545,560 73,591 12%- 1,173,410
Library 6,759,060 3,630,469 3,389,065 241,404 7%- 6,759,060
Marine & Aviation 979,980 523,329 517,532 5,797 1%205,000 1,184,980
Non-Departmental 5,097,426 3,870,682 3,830,253 40,429 1%475,000 5,572,426
Official Records & Legislative Svcs 1,130,440 647,903 531,488 116,415 18%- 1,130,440
Parks & Recreation 23,590,520 12,946,039 11,871,779 1,074,260 8%- 23,590,520
Planning & Development 5,413,810 2,931,074 2,618,919 312,155 11%120,000 5,533,810
Police 39,144,480 21,843,922 20,410,809 1,433,113 7%- 39,144,480
Public Communications 990,180 526,606 483,842 42,764 8%- 990,180
Public Utilities 275,450 137,724 123,428 14,296 10%- 275,450
TOTAL EXPENDITURES 126,101,446 70,980,383 65,683,576 5,296,807 7%843,470 126,944,916
For Six Month Period of October 1, 2015- March 31, 2016
GENERAL FUND
MID YEAR REVIEW
6
Increase/
(Decrease)Description
Water & Sewer Fund
At mid year, anticipated revenues of the Water & Sewer Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No Amendments are proposed to Water &Sewer Fund revenues at
mid year.
Expenditures:
At mid year,expenditures in the Water and Sewer Fund reflect a 12%
positive variance primarily due to savings in lab/chemical supplies and
electricity costs. No Amendments are proposed.
Stormwater Fund
At mid year, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures by $535,870 for FY 2015/16.
Revenues:
No Amendments are proposed to Stormwater Fund revenues at mid
year.
Expenditures:
No Amendments are proposed to Stormwater Fund expenditures at
mid year.
Gas Fund
At mid year, anticipated revenues of the Gas Fund exceed anticipated
expenditures by $4,217,152 for fiscal year 2015/16.
Revenues:388,812
Mid year revenues in the Gas fund reflect a net increase of $388,812.
Amendments include the following:1)increases totaling $250,000 in
Gas sales;2)an increase of $122,000 in installation and service
charges to customers;3)an increase of $170,000 in other refund
revenue;and 4)a decrease of $153,188 in unappropriated retained
earning for dividend payment decrease to the General Fund.
Expenditures:(295,000)
At mid year expenditure amendments reflect a net decrease of
$295,000.Amendments include:1)a net increase of $131,020 in
personal services for increased overtime and commissions;2)an
increase of $171,104 to land purchases for the CSX property purchase
which was approved by the Council September 3,2015;3)a net
decrease of $443,935 in other operating expenses primarily related to
reduced Gas purchases;and 4)a decrease of $153,189 to interfund
transfers due to the final calculation for the General Fund dividend.
City of Clearwater
Utility Funds
Mid Year Amendments
FY 2015/16
7
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
Mid Year Amendments
FY 2015/16
Solid Waste and Recycling Fund
At mid year, anticipated revenues of the Solid Waste and Recycling
Fund exceed anticipated expenditures by $165,210 for fiscal year
2015/16.
Revenues:150,000
Mid year revenue amendments in the Solid Waste and Recycling
Fund reflect a net increase of $150,000,amendments include:1)an
increase of $150,000 to sanitation charges due to increased revenue
receipts;2)an increase in recycling fees of $30,000 due to better than
anticipated receipts;and 3)a decrease of $30,000 in Sale of
Recyclables due to continued low market prices.
Expenditures:
Mid year expenditure amendments in the Solid Waste and Recycling
fund reflect various increases and decreases in Recycling cost centers
which net to zero.
8
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Charges for Service 74,103,970 37,051,992 36,252,286 (799,706) -2%- 74,103,970
Judgments, Fines and Forfeits 271,000 135,498 142,739 7,241 5%- 271,000
Miscellaneous 1,749,010 856,004 437,765 (418,239) -49%- 1,749,010
Transfers In - - 2,884 2,884 ~- -
Fund Equity 5,831,230 - - - ~- 5,831,230
Total Revenues 81,955,210 38,043,494 36,835,674 (1,207,820) -3%- 81,955,210
Water & Sewer Fund Expenditures
Public Utilities Administration 1,122,590 583,953 443,604 140,349 24%- 1,122,590
Wastewater Collection 13,730,220 9,538,095 9,379,915 158,180 2%- 13,730,220
Public Utilities Maintenance 5,769,310 3,745,359 3,392,498 352,861 9%- 5,769,310
WPC / Plant Operations 16,525,090 9,351,427 7,452,787 1,898,640 20%- 16,525,090
WPC / Laboratory Operations 1,502,590 780,653 662,482 118,171 15%- 1,502,590
WPC / Industrial Pretreatment 914,050 481,180 408,242 72,938 15%- 914,050
Water Distribution 11,638,370 7,256,652 6,968,169 288,483 4%- 11,638,370
Water Supply 14,492,130 7,318,706 4,765,983 2,552,723 35%- 14,492,130
Reclaimed Water 2,490,510 1,309,017 1,168,490 140,527 11%- 2,490,510
Non-Departmental 13,770,350 6,885,180 6,884,546 634 0%- 13,770,350
Total Expenditures 81,955,210 47,250,222 41,526,716 5,723,506 12%- 81,955,210
STORMWATER FUND
Stormwater Utility Revenues
Charges for Service 17,465,870 8,732,934 8,872,994 140,060 2%- 17,465,870
Judgments, Fines and Forfeits 50,000 25,002 38,262 13,260 53%- 50,000
Miscellaneous 231,700 111,450 211,415 99,965 90%- 231,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 17,747,570 8,869,386 9,122,671 253,285 3%- 17,747,570
Stormwater Utility Expenditures
Stormwater Management 10,411,190 7,999,678 7,825,886 173,792 2%- 10,411,190
Stormwater Maintenance 6,800,510 3,540,360 3,091,325 449,035 13%- 6,800,510
Total Expenditures 17,211,700 11,540,038 10,917,211 622,827 5%- 17,211,700
GAS FUND
Gas Fund Revenues
Charges for Service 41,819,270 20,984,348 21,392,324 407,976 2%372,000 42,191,270
Judgments, Fines and Forfeits 153,000 76,500 75,450 (1,050) -1%- 153,000
Miscellaneous 484,500 257,250 337,627 80,377 31%170,000 654,500
Transfers In - - - - ~- -
Fund Equity 2,700,000 - - - ~(153,188) 2,546,812
Total Revenues 45,156,770 21,318,098 21,805,401 487,303 2%388,812 45,545,582
Gas Fund Expenditures
Administration & Supply 23,893,060 13,034,454 9,780,189 3,254,265 25%(1,483,731) 22,409,329
South Area Gas Operations 7,561,590 4,852,145 4,886,317 (34,172) -1%205,996 7,767,586
North Area Gas Operations 3,636,840 2,495,232 2,372,587 122,645 5%306,520 3,943,360
Marketing & Sales 6,531,940 4,997,507 5,232,086 (234,579) -5%676,215 7,208,155
Total Expenditures 41,623,430 25,379,338 22,271,178 3,108,160 12%(295,000) 41,328,430
For the Six Month Period of October 1, 2015 to March 31, 2016
UTILITY FUNDS
MID YEAR REVIEW
9
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
For the Six Month Period of October 1, 2015 to March 31, 2016
UTILITY FUNDS
MID YEAR REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues
Other Permits and Fees 1,000 498 1,356 858 172%- 1,000
Charges for Service 20,210,000 10,105,002 10,467,396 362,394 4%150,000 20,360,000
Judgments, Fines and Forfeits 85,100 42,546 42,702 156 0%- 85,100
Miscellaneous 652,500 345,102 405,244 60,142 17%- 652,500
Transfers In - - - - ~- -
Solid Waste Revenues 20,948,600 10,493,148 10,916,698 423,550 4%150,000 21,098,600
Recycling Revenues
Other Permits and Fees 300 150 403 253 169%- 300
Intergovernmental 82,710 82,710 82,720 10 0%- 82,710
Charges for Service 1,905,000 952,500 1,004,319 51,819 5%30,000 1,935,000
Judgments, Fines and Forfeits 7,700 3,852 4,029 177 5%- 7,700
Miscellaneous 391,350 205,072 223,776 18,704 9%(30,000) 361,350
Transfers In 350,000 175,002 175,000 (2) 0%- 350,000
Recycling Revenues 2,737,060 1,419,286 1,490,247 70,961 5%- 2,737,060
Fund Equity 511,780 - - - ~- 511,780
Total Revenues 24,197,440 11,912,434 12,406,945 494,511 4%150,000 24,347,440
Solid Waste Expenditures
Collection 17,274,330 9,115,076 8,166,376 948,700 10%- 17,274,330
Transfer 1,608,160 903,523 816,130 87,393 10%- 1,608,160
Container Maintenance 889,870 474,157 454,484 19,673 4%- 889,870
Administration 1,268,570 732,497 719,862 12,635 2%- 1,268,570
Solid Waste Expenditures 21,040,930 11,225,253 10,156,853 1,068,400 10%- 21,040,930
Recycling Expenditures
Residential 1,368,050 771,382 655,291 116,091 15%(10,000) 1,358,050
Multi-Family 445,360 233,565 188,179 45,386 19%(30,000) 415,360
Commercial 1,327,890 724,581 740,783 (16,202) -2%40,000 1,367,890
Recycling Expenditures 3,141,300 1,729,528 1,584,253 145,275 8%- 3,141,300
Total Expenditures 24,182,230 12,954,781 11,741,105 1,213,676 9%- 24,182,230
10
Increase/
(Decrease)Description
Marine Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $258,370 at mid year fiscal year 2015/16.
Revenues:
At mid year,revenues in the Marine Fund reflect a 19%negative
variance primarily related to fuel prices/sales.No amendments are
proposed.
Expenditures:
Mid year expenditures reflect a 12%positive variance due to savings
in fuel purchases. No amendments are proposed.
Clearwater Harbor Marina Fund
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $114,930 at mid year fiscal year 2015/16.
Revenues:
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at mid year.
Expenditures:
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at mid year.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $6,136 at mid year fiscal year 2015/16.
Revenues:6
At mid year,amendments to Airpark Fund revenues reflect the return
of $6.17 from closed capital project 315-94871,Airpark Runway /
Taxiway Extension & Rehabilitation.
Expenditures:
No amendments are proposed to Airpark Fund expenditures at mid
year.
Parking Fund
At mid year, anticipated revenues of the Parking Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:51,330
At mid year,Parking Fund revenues reflect an 18%positive variance
due to better than anticipated parking fees to date.Amendments
reflect an increase of $51,330 to parking receipts.
Expenditures:51,330
Expenditures to the parking fund reflect a transfer of $51,330 to
special program 181-98605,2016 Jolley Trolley Summer Pilot.
Increased Parking revenues are recognized to offset this expenditure
as approved by the Council on May 19,2016.
FY 2015/16
City of Clearwater
Other Enterprise Funds
Mid Year Amendments
11
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Intergovernmental 4,080 - 1,077 1,077 ~- 4,080
Charges for Service 4,802,130 2,205,076 1,712,397 (492,679) -22%- 4,802,130
Judgments, Fines and Forfeits 2,000 1,002 1,929 927 93%- 2,000
Miscellaneous Revenue 40,000 20,100 23,077 2,977 15%- 40,000
Transfers In 409,606 409,606 409,606 - 0%- 409,606
Fund Equity - - - - ~- -
TOTAL REVENUES 5,257,816 2,635,784 2,148,086 (487,698) -19%- 5,257,816
MARINE FUND EXPENDITURES
Marina Operations 4,999,446 2,329,836 2,056,481 273,355 12%- 4,999,446
TOTAL EXPENDITURES 4,999,446 2,329,836 2,056,481 273,355 12%- 4,999,446
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Intergovernmental 50,000 50,000 50,000 - 0%- 50,000
Charges for Service 661,070 327,836 357,698 29,862 9%- 661,070
Judgments, Fines and Forfeits 1,200 600 450 (150) -25%- 1,200
Miscellaneous Revenue 7,000 3,602 8,885 5,283 147%- 7,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 719,270 382,038 417,033 34,995 9%- 719,270
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 604,340 323,756 288,170 35,586 11%- 604,340
TOTAL EXPENDITURES 604,340 323,756 288,170 35,586 11%- 604,340
AIRPARK FUND
AIRPARK FUND REVENUES
Intergovernmental - - - - ~- -
Charges for Service 14,000 7,002 7,663 661 9%- 14,000
Miscellaneous Revenue 267,000 133,500 133,040 (460) 0%- 267,000
Transfers In - - - - ~6 6
Fund Equity - - - - ~- -
TOTAL REVENUES 281,000 140,502 140,703 201 0%6 281,006
AIRPARK FUND EXPENDITURES
Airpark Operations 274,870 152,534 145,303 7,231 5%- 274,870
TOTAL EXPENDITURES 274,870 152,534 145,303 7,231 5%- 274,870
For The Six Month Period of October 1, 2015 - March 31, 2016
ENTERPRISE FUNDS
MID YEAR REVIEW
12
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
For The Six Month Period of October 1, 2015 - March 31, 2016
ENTERPRISE FUNDS
MID YEAR REVIEW
PARKING FUND
PARKING FUND REVENUES
Charges for Service 4,527,170 2,037,498 2,508,605 471,107 23%51,330 4,578,500
Judgments, Fines and Forfeits 650,000 297,500 266,180 (31,320) -11%- 650,000
Miscellaneous Revenue 324,370 232,272 255,337 23,065 10%- 324,370
Transfers In - - - - ~- -
Fund Equity 952,218 - - - ~- 952,218
TOTAL REVENUES 6,453,758 2,567,270 3,030,122 462,852 18%51,330 6,505,088
PARKING FUND EXPENDITURES
Engineering / Parking System 5,092,838 3,865,148 3,735,602 129,546 3%51,330 5,144,168
Engineering / Parking Enforcement 663,870 350,868 220,390 130,478 37%- 663,870
Parks & Rec / Beach Guards 697,050 379,546 321,582 57,964 15%- 697,050
TOTAL EXPENDITURES 6,453,758 4,595,562 4,277,574 317,988 7%51,330 6,505,088
13
Increase/
(Decrease)Description
General Services Fund
At mid year, anticipated revenues of the General Services Fund exceed
anticipated expenditures by $63,900 for fiscal year 2015/16.
Revenues:
No amendments are proposed to General Services Fund revenues at
mid year.
Expenditures:
No amendments are proposed to General Services Fund expenditures
at mid year.
Administrative Services Fund
At mid year, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $145,770 for fiscal year 2015/16.
Revenues:
No amendments are proposed to Administrative Services Fund
revenues at mid year.
Expenditures:
No amendments are proposed to Administrative Services Fund
expenditures at mid year.
Garage Fund
At mid year, anticipated revenues of the Garage Fund exceed anticipated
expenditures by $748,030 for fiscal year 2015/16.
Revenues:
At mid year,Garage Fund revenues reflect an 18%negative variance
due to lower than anticipated garage charges to departments.This
decrease is offset by savings in Garage Fund expenditures.No
amendments are proposed.
Expenditures:
Garage Fund expenditures reflect a 38%positive variance primarily due
to the timing of posting the vehicle loan payments and savings in fuel
purchases. No amendments are proposed at mid year.
Central Insurance Fund
At mid year, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:530,219
Mid year revenue amendments in the Central Insurance Fund reflect an
appropriation of $530,219 from fund reserves to provide funding for the
contract with APG Electric, Inc. as approved by Council on April 21, 2016.
Expenditures:530,219
At mid year,Central Insurance Fund expenditures reflect a 30%positive
variance due to claims activity.Expenditure amendments reflect an
increase of $530,219 to contractual services for the APG Electric contract
as approved by Council on April 21, 2016.
City of Clearwater
Internal Service Funds
Mid Year Amendments
FY 2015/16
14
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Charges for Service 4,597,290 2,298,648 2,357,591 58,943 3%- 4,597,290
Miscellaneous Revenues 20,000 11,700 14,617 2,917 25%- 20,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 4,617,290 2,310,348 2,372,208 61,860 3%- 4,617,290
GENERAL SERVICES FUND EXPENDITURES
Administration 424,830 233,426 224,344 9,082 4%- 424,830
Building & Maintenance 4,128,560 2,160,532 1,925,256 235,276 11%- 4,128,560
TOTAL EXPENDITURES 4,553,390 2,393,958 2,149,600 244,358 10%- 4,553,390
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Charges for Service 10,559,270 5,279,646 5,243,156 (36,490) -1%- 10,559,270
Miscellaneous Revenues 105,000 61,500 72,251 10,751 17%- 105,000
Transfers In - - - - ~- -
Fund Equity 1,250,000 - - - ~- 1,250,000
TOTAL REVENUES 11,914,270 5,341,146 5,315,407 (25,739) 0%- 11,914,270
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 375,330 203,899 195,443 8,456 4%- 375,330
Information Tech / Network Svcs 3,249,620 1,964,659 1,831,445 133,214 7%- 3,249,620
Info Tech / Software Applications 3,688,710 2,468,310 2,534,294 (65,984) -3%- 3,688,710
Info Tech / Telecommunications 700,720 355,986 407,829 (51,843) -15%- 700,720
Public Comm / Courier 153,180 76,594 59,285 17,309 23%- 153,180
Clearwater Customer Service 3,600,940 1,948,753 1,745,392 203,361 10%- 3,600,940
TOTAL EXPENDITURES 11,768,500 7,018,201 6,773,688 244,513 3%- 11,768,500
GARAGE FUND
GARAGE FUND REVENUES
Charges for Service 16,176,170 8,088,084 6,562,718 (1,525,366) -19%- 16,176,170
Miscellaneous Revenues 430,000 199,000 254,136 55,136 28%- 430,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 16,606,170 8,287,084 6,816,854 (1,470,230) -18%- 16,606,170
Garage Fund Expenditures
Fleet Maintenance 14,329,760 7,328,416 4,583,623 2,744,793 37%- 14,329,760
Radio Communications 1,528,380 766,967 412,012 354,955 46%- 1,528,380
TOTAL EXPENDITURES 15,858,140 8,095,383 4,995,635 3,099,748 38%- 15,858,140
For The Six Month Period of October 1, 2015 - March 31, 2016
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
15
2015/16 2015/16
1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended
Budget Projection Actual Variance %Amendment Budget
For The Six Month Period of October 1, 2015 - March 31, 2016
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Charges for Service 24,225,280 12,112,638 11,467,855 (644,783) -5%530,219 24,755,499
Miscellaneous Revenues 556,000 308,600 316,939 8,339 3%- 556,000
Transfers In 9,900 4,950 - (4,950) -100%- 9,900
Fund Equity 37,420 - - - ~- 37,420
TOTAL REVENUES 24,828,600 12,426,188 11,784,794 (641,394) -5%530,219 25,358,819
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 459,190 242,588 174,064 68,524 28%530,219 989,409
Human Resources / Employee Benefits 368,760 197,961 186,828 11,133 6%- 368,760
Human Resources / Employee Health Clinic 1,854,960 927,486 596,582 330,904 36%- 1,854,960
Non-Departmental 22,145,690 11,072,856 7,756,248 3,316,608 30%- 22,145,690
TOTAL EXPENDITURES 24,828,600 12,440,891 8,713,722 3,727,169 30%530,219 25,358,819
16
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Mid Year Summary
FY 2015/16
17
The amended 2015/16 Capital Improvement Program budget report is submitted for the City Council's first Mid Year
review. The net proposed amendment is a budget decrease in the amount of $11,641,097. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
Bio Solids Treatment – To record a budget decrease in the amount of $5,000,000 of bond proceeds. Bonds not
issued during the fiscal year.
Sanitary Sewer Extensions - To record a budget decrease in the amount of $2,517,870 of bond proceeds. Bonds
not issued during the fiscal year.
Facilities Upgrade and Improvement - To record a budget decrease in the amount of $2,400,000 of bond
proceeds. Bonds not issued during the fiscal year.
Arsenic Removal Water Treatment Plant - To record a budget decrease in the amount of $1,000,000 of bond
proceeds. Bonds not issued during the fiscal year.
Water Supply and Treatment - To record a budget decrease in the amount of $900,000 of bond proceeds. Bonds
not issued during the fiscal year.
Public Works Complex - To record a budget decrease in the amount of $50,000 of bond proceeds. Bonds not
issued during the fiscal year.
FDOT Median and ROW Enhancement – To record a budget decrease in the amount of $142,421 of Other State
Grant revenue. This project is complete and will be closed.
Bio Solids Treatment – To record a budget increase in the amount of $34,486 of Other Governmental revenue,
representing reimbursements from the city of Safety Harbor.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Missouri Avenue Median Beautification 199,500 04/07/16
Seminole Boat Ramp Improvements 100,000 03/30/16
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
City-Wide Intersections Improvement
1 315-92559 (50,000)
To record a budget transfer in the amount of $50,000.00 of
Multi-modal Impact Fees to project 315-92562,Intersections
Improvements.
315-92559 50,000
To record a budget transfer in the amount of $50,000.00 of
Fuel Tax revenue from project 315-92562,Intersection
Improvements. 0
Intersections Improvements
2 315-92562 50,000
To record a budget transfer in the amount of $50,000.00 of
Multi-modal Impact fees from project 315-92559,City-wide
Intersections Improvements.
315-92562 (50,000)
To record a budget transfer in the amount of $50,000.00 of
Local Option Fuel Tax to project 315-92559,City-wide
Intersections Improvements. 0
Sand Wall Replacement on Clearwater Beach
3 315-92650 25,152
To record a budget transfer in the amount of $25,152.40 of
Parking Fund revenue from project 315-92655,Clearwater
Beach Sand Dune Mitigation. 25,152
Parking Garage Structure Repair - CLOSE PROJECT
4 315-92653 (386,631)
To record a budget transfer in the amount of $19,722.00 of
Parking Fund revenue to project 315-94521,Elevator
Refurbish-Modernization and $366,908.95 of Parking Fund
revenue to project 315-92657,Parking Facilities.The
Parking Garage Structure Repair project will be closed. (386,631)
Clearwater Beach Sand Dune Mitigation
5 315-92655 (25,152)
To record a budget transfer in the amount of $25,152.40 of
Parking Fund revenue to project 315-92650,Sand Wall
Replacement on Clearwater Beach. (25,152)
Parking Facilities
6 315-92657 366,909
To record a budget transfer in the amount of $366,908.95 of
Parking Fund revenue from project 315-92653,Parking
Garage Structure Repair. 366,909
Park Land Acquisition
7 315-93133 11,551
To record a budget increase in the amount of $11,550.83 of
Recreation Land Impact fees.There were additional costs
associated with the demolition on the 421 McMullen Booth
Road purchase.11,551
Carpenter Field Infrastructure Repair / Improvements
8 315-93203 3,437
To record a budget transfer in the amount of $3,437.10 of
General Fund revenue from project 315-93286,Parking Lot-
Bike Path Resurfacing / Improvements.3,437
Parking Lot-Bike Path Resurfacing / Improvements
9 315-93286 (3,437)
To record a budget transfer in the amount of $3,437.10 of
General Fund revenue to project 315-93203,Carpenter Field
Infrastructure Repair / Improvements.(3,437)
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
18 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Missouri Avenue Median Beautification
10 315-93322 100,000 *
To record a budget increase in the amount of $100,000.00 of
the Florida Highway Beautification Council Grant.The grant
funding will provide for landscaped medians within the
Missouri Avenue northern corridor.This was approved by the
City Council on April 7, 2016.
315-93322 99,500 *
To record a budget increase in the amount of $99,500.00 of
the Florida Department of Transportation Grant.The grant
funding will provide for landscaped medians within the
Missouri Avenue southern corridor.This was approved by
the City Council on April 7, 2016.199,500
Dredging of City Waterways
11 315-93422 400,000
To record a budget transfer in the amount of $400,000.00 of
General Fund revenue from project 315-93497,Docks &
Seawalls.400,000
Seminole Boat Ramp Improvements - NEW PROJECT
12 315-93425 100,000
To record a budget increase in the amount of $100,000.00 of
General Fund reserves.The funding will provide for the
cash match necessary for application to receive the Florida
Fish &Wildlife Conservation Commission Florida Boating
Improvement Program grant.This was approved by the City
Council on March 30, 2016.100,000
Docks & Seawalls
13 315-93497 (400,000)
To record a budget transfer in the amount of $400,000.00 of
General Fund revenue to project 315-93422,Dredging of
City Waterways.(400,000)
Miscellaneous Minor Public Art
14 325-93608 32,482
To record a budget transfer in the amount of $32,482.00 of
General Fund revenue within the Public Art Fund,from
project 325-93628,Carpenter Complex Bright House Field
Improvement.32,482
15 315-93626 (142,421) *
To record a budget decrease in the amount of $142,420.93
of Other State Grants revenue.This will bring the budget in
line with actual receipts and close this completed project.(142,421)
Carpenter Complex Bright House Field Improvement
16 325-93628 (32,482)
To record a budget transfer in the amount of $32,482.00 of
General Fund revenue in the Public Art Fund,to project 325-
93608, Miscellaneous Minor Public Art.(32,482)
North Greenwood Athletic Fields
17 315-93629 (34,706)
To record a budget transfer in the amount of $34,705.95 of
General Fund revenue to project 315-93656,Jack Russell
Demo / Refurbishment.(34,706)
FDOT Median and ROW Enhancement - CLOSE PROJECT
19 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Jack Russell Demolition and Refurbishment
18 315-93656 150,000
To record a budget transfer in the amount of $150,000.00 of
Infrastructure Sales Tax (Penny for Pinellas)revenue from
project 315-93658, Cooper's Point Park Improvements.
315-93656 34,706
To record a budget transfer in the amount of $34,705.95 of
General Fund revenue from project 315-93629,North
Greenwood Athletic Fields.The funding will complete the
restroom construction.184,706
Cooper's Point Park Improvements
19 315-93658 (150,000)
To record a budget transfer in the amount of $150,000.00 of
Infrastructure Sales Tax (Penny for Pinellas)revenue to
project 315-93656,Jack Russell Demolition and
Refurbishment.(150,000)
Elevator Refurbish-Modernization
20 315-94521 19,722
To record a budget transfer in the amount of $19,722.00 of
Parking fund revenue from project 315-92653,Parking
Garage Structure Repair.19,722
Public Works Complex
21 315-94626 50,000
To record a budget transfer in the amount of $50,000.00 of
Utility R&R revenue from project 327-96752,Water Service
Lines.
315-94626 (50,000) *
To record a budget decrease in the amount of $50,000.00 of
Bond proceeds.0
Airpark Runway/Taxiway Extension &Rehabilitation -
CLOSE PROJECT
22 315-94871 (4) *
To record a budget decrease in the amount of $4.25 of
Florida Department of Transportation Grant Revenue.This
project is complete and will be closed.(4)
Coastal Basins Projects
23 315-96170 (300,000)
To record a budget transfer in the amount of $300,000.00 of
Stormwater Revenue to project 315-96184,Magnolia Drive
Outfall.This was approved by the City Council on March 17,
2016.(300,000)
Magnolia Drive Outfall
24 315-96184 300,000
To record a budget transfer in the amount of $300,000.00 of
Stormwater Revenue from project 315-96170,Coastal
Basins Projects.This was approved by the City Council on
March 17, 2016.300,000
Environmental Remediation
25 315-96358 (20,000)
To record a budget transfer in the amount of $20,000.00 of
Gas Fund Revenue to project 315-96379,Gas Meter
Change-out Pasco.(20,000)
20 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Line Relocation Pinellas - Capitalized
26 315-96374 25,373 *
To record a budget increase in the amount of $25,372.61 of
Other Refunds revenue for gas main relocation received
from 54 West,Inc.This will bring budgeted revenues in line
with actual cash received.25,373
Pinellas New Mains- Service Lines
27 315-96377 6,316 *
To record a budget increase in the amount of $6,316.19 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash received.6,316
Pasco New Mains-Service Lines
28 315-96378 535 *
To record a budget increase in the amount of $535.00 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash received.535
Gas Meter Change - Out - Pasco
29 315-96379 20,000
To record a budget transfer in the amount of $20,000.00 of
Gas Fund Revenue from project 315-96358,Environmental
Remediation.20,000
Bio Solids Treatment
30 382-96611 (5,000,000) *
To record a budget decrease in the amount of $5,000,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.
315-96611 34,486 *
To record a budget increase in the amount of $34,486.49 of
Other Governmental revenue,representing reimbursements
from the city of Safety Harbor.(4,965,514)
Sanitary Sewer Extensions
31 382-96630 (2,517,870) *
To record a budget decrease in the amount of $2,517,870.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(2,517,870)
Facilities Upgrade and Improvement
32 382-96654 (2,400,000) *
To record a budget decrease in the amount of $2,400,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(2,400,000)
Water Supply and Treatment
33 382-96740 (900,000) *
To record a budget decrease in the amount of $900,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(900,000)
Water Service Lines
34 327-96752 (50,000)
To record a budget transfer in the amount of $50,000.00 of
Utility R&R revenue to project 315-94626,Public Works
Complex. (50,000)
Arsenic Removal Water Treatment Plant
35 382-96775 (1,000,000) *
To record a budget decrease in the amount of $1,000,000.00
of Bond Proceeds.No bond will be issued during fiscal year
2015/2016.(1,000,000)
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Mid Year Amendments
FY 2015/16
Trench Box - CLOSE PROJECT
36 316-96779 (8,563) *
To record a budget decrease in the amount of $8,562.50 of
Lease Purchase revenue.Project cost came in lower than
budgeted. The project is complete and will be closed.(8,563)
(11,641,097) - (11,641,097)
INTERFUND TRANSFERS
Airpark Runway /Taxiway Extension &Rehabilitation -
CLOSE PROJECT
315-94871 6
To record a transfer in the amount of $6.17 of unspent
revenue back to the Airpark Fund.This project is complete
and will be closed.
Centennial Monument - CLOSE PROJECT
315-92844 32,236
To record a transfer in the amount of $32,236.36 of unspent
revenue back to the General Fund.This project is complete
and will be closed.
TOTAL INTERFUND TRANSFERS:32,243
TOTAL BUDGET
INCREASE (DECREASE)
22 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
PUBLIC SAFETY
Police Protection
91150 Range Improvements 1,700,000 2,400,000 2,400,000 125,204 61,858 2,212,938
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 -
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
1,975,000 2,675,000 - 2,675,000 200,204 61,858 2,412,938
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,122,301 48,265
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,881,400 1,881,400 1,881,400 1,622,667 13 258,720
91236 Rescue Vehicle 1,609,869 1,609,869 1,609,869 997,060 186,110 426,699
91253 Main Station (Fire)11,628,757 11,659,195 11,659,195 10,523,284 1,825 1,134,086
91257 AED Program 154,310 154,310 154,310 119,400 34,910
91259 Radio Replacements 364,640 364,640 364,640 359,071 5,569
91260 Thermal Imaging Cameras 137,800 137,800 137,800 115,766 22,034
91261 Personal Protection Equipment 1,475,070 1,475,070 1,475,070 1,133,130 1,546 340,393
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 56,000 56,000 56,000 25,603 30,397
91264 Fire Hose Replacement 276,380 276,380 276,380 186,751 89,629
91268 Countryside Fire Station 3,697,910 3,697,910 3,697,910 117,636 119,487 3,460,788
91269 Clearwater Beach Fire Station 400,000 400,000 400,000 400,000
Sub-Total 25,143,412 25,173,850 - 25,173,850 18,436,516 308,981 6,428,353
TRANSPORTATION
New Street Construction
92146 Druid Road Improvements 4,147,569 4,147,569 4,147,569 2,952,785 1,194,784
Sub-Total 4,147,569 4,147,569 - 4,147,569 2,952,785 - 1,194,784
Major Street Maintenance
92274 Bridge Maintenance & Improvements 7,966,480 7,966,480 7,966,480 2,272,629 2,659,231 3,034,621
92275 Downtown Streetscape- Phase II 356,357 356,357 356,357 356,357 -
92276 Traffic Calming Program 6,273,635 6,273,635 6,273,635 3,134,969 136,261 3,002,405
92277 Streets and Sidewalks 11,864,157 11,864,157 11,864,157 5,475,672 2,426,058 3,962,427
Sub-Total 26,460,629 26,460,629 - 26,460,629 11,239,627 5,221,550 9,999,453
Sidewalks and Bike Trail
92339 New Sidewalks 1,719,471 1,719,471 1,719,471 820,073 98,925 800,472
Sub-Total 1,719,471 1,719,471 - 1,719,471 820,073 98,925 800,472
Intersections
92559 City-Wide Intersection Improvement 849,056 849,056 - 849,056 93,470 755,586 1
92560 Signal Renovation 310,385 310,385 310,385 137,406 172,979
92561 New Signal Installation 362,877 362,877 362,877 167,639 41,893 153,345
92562 Intersection Improvements 2,592,017 2,592,017 - 2,592,017 19,998 2,572,019 2
Sub-Total 4,114,335 4,114,335 - 4,114,335 418,513 41,893 3,653,929
Parking
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 9,400,000 100,000 9,300,000
92650 Sand Wall Replacement on Clw Bch 330,000 396,000 25,152 421,152 282,635 5,365 133,152 3
92652 Parking Lot Resurfacing 1,015,633 1,015,633 1,015,633 267,910 747,723
92653 Parking Garage Structure Repair 622,603 622,603 (386,631) 235,972 235,972 (0) C 4
92654 Parking Lot Improvement 980,357 980,357 980,357 223,700 22,338 734,319
92655 Clwtr Bch Sand Dune Mitigation 80,000 80,000 (25,152) 54,848 54,848 - - 5
92656 Pelican Walking Parking Garage 2,000,000 2,000,000 2,000,000 2,000,000
92657 Parking Facilities 178,000 178,000 366,909 544,909 8,525 536,384 6
Sub-Total 14,606,593 14,672,593 (19,722) 14,652,871 1,165,065 36,228 13,451,578
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 575,000 519,967 55,033
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,500,000 2,058,465 441,535
92841 Miscellaneous Engineering 228,396 228,396 228,396 76,680 151,716
92842 U.S. 19 Wayfinding Project 950,000 950,000 950,000 950,000
92844 Centennial Monument 650,000 650,000 650,000 650,000 - C
Sub-Total 4,903,396 4,903,396 - 4,903,396 3,305,111 - 1,598,285
23
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Land Acquisition
93133 Park Land Acquisition 843,500 1,319,800 11,551 1,331,351 1,069,370 19,865 242,116 7
Sub-Total 843,500 1,319,800 11,551 1,331,351 1,069,370 19,865 242,116
Park Development
93203 Carpenter Field-Infras Rep/Improve 449,380 449,380 3,437 452,817 399,501 53,315 (0) 8
93205 Brighthouse Field Infrastructure Imp 1,135,345 1,135,345 1,135,345 1,100,469 30,888 3,987
93247 Fitness Equipment Replacement 305,000 305,000 305,000 249,169 3,145 52,686
93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 301,673 343,801 2,489,526
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 761,573 761,573 761,573 573,056 22,850 165,667
93272 Bicycle Paths-Bridges 4,299,196 4,299,196 4,299,196 3,344,707 739,950 214,539
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 725,183 725,183 725,183 535,102 190,081
93286 Parking Lot/Bike Path Rsr/Imprv 706,943 706,943 (3,437) 703,506 541,116 162,390 9
93602 Sp Events Equip Rep & Rplcmnt 270,000 270,000 270,000 231,453 37,121 1,426
93604 Brdwlks & Docks Rep & Rplcmnt 427,000 417,000 417,000 261,476 155,524
93608 Miscellaneous Minor Public Art 253,061 253,061 32,482 285,543 158,948 2,477 124,118 14
93612 McMullen Tennis Complex 400,000 400,000 400,000 6,691 393,309
93618 Miscellaneous Park & Rec Contract 195,000 195,000 195,000 169,050 19,843 6,107
93623 Capitol Theatre 8,305,936 8,805,936 8,805,936 8,796,677 9,259 (0) C
93624 Pier 60 Park Repairs and Improvements 523,882 523,882 523,882 512,224 11,163 496
93625 Enterprise Dog Park - Phase II 400,000 400,000 400,000 400,000
93626 FDOT Median & ROW Enhancement 340,206 340,206 (142,421) 197,785 197,785 - C 15
93628 Carpenter/Bright House Fld Imp 32,482 32,482 (32,482) - - 16
93629 North Greenwood Athletic Fields 651,825 651,825 (34,706) 617,119 608,269 8,850 - 17
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 865,177 232,313
93633 Pier 60 Park Repairs and Improvements 545,000 545,000 545,000 419,489 118,264 7,246
93634 Concrete Sidewalk & Pad Repair 208,176 208,176 208,176 118,661 3,000 86,515
93635 Park Amenity Purch & Rplcmnt 282,800 282,800 282,800 214,569 15,635 52,596
93636 Tennis Court Resurfacing 145,310 145,310 145,310 89,514 55,796
93637 Playground & Fitness Purch & Rplc 412,079 412,079 412,079 240,368 55,191 116,519
93638 Fencing Replacement Program 279,664 279,664 279,664 167,878 111,786
93639 Marina Dist Boardwalk & Entry Node 606,510 606,510 606,510 137,779 22,240 446,491
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,397,805 74,574 5,107
93642 Phillip-Jones Restroom/Concession 220,000 220,000 220,000 117,844 751 101,405
93644 Joe DiMaggio Press Box Storage 400,000 400,000 400,000 400,000 - C
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 301,000 401,000 401,000 148,899 110,723 141,378
93647 Crest Lk Pk Veterens War Memorial 400,000 400,000 400,000 20,026 280,987 98,987
93648 Moccasin Lake Park Master Plan 600,000 600,000 600,000 650 599,350
93649 Jack Russell Scoreboard & ADA 198,000 198,000 198,000 30,140 58,834 109,026
93650 Crest Lake Park Improvements 250,000 250,000 250,000 250,000
93651 EC Moore 8 & 9 Renovations/Press Box 670,000 680,000 680,000 587,687 88,570 3,743
93652 Countryside Plex Restroom/Concession 800,000 800,000 800,000 800,000
93653 Countryside Community Park Reno 100,000 100,000 100,000 100,000
93654 Recreation Centers Infrastructure Repairs 75,000 75,000 75,000 75,000
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,750,000 1,750,000 5,431 71,569 1,673,000
93656 Jack Russell Demo & Refurbish 200,000 200,000 184,706 384,706 11,735 21,100 351,871 18
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 22,361 12,639 -
93658 Cooper's Point Park Improvements 600,000 150,000 (150,000) - - 19
Sub-Total 35,755,476 35,905,476 (142,421) 35,763,056 23,616,516 2,216,739 9,929,800
Beautification
93322 Missouri Ave Median Beautification 190,000 190,000 199,500 389,500 389,500 10
Sub-Total 190,000 190,000 199,500 389,500 - - 389,500
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Marine Facilities
93403 Beach Guard Facility Maint 160,000 160,000 160,000 135,974 24,010 16
93410 Clwr Harbor Marina Maintenance 100,000 100,000 100,000 76,786 23,214
93412 City-wide Seawall Replacement 1,731,000 1,731,000 1,731,000 858,511 187,972 684,516
93415 Waterway Maintenance 260,000 260,000 260,000 75,173 184,827
93417 Pier 60 Refurbishment 600,000 600,000 600,000 600,000 - C
93418 Utilities Services Replacement 157,714 157,714 157,714 105,623 3,058 49,033
93419 Dock Replacement & Repair 116,727 116,727 116,727 66,866 15,468 34,393
93420 Fuel System R & R 82,752 82,752 82,752 26,709 49,385 6,658
93421 Marine Facilities Dredging & Maint 83,715 83,715 83,715 67,132 16,583
93422 Dredging of City Waterways 246,204 246,204 400,000 646,204 66,871 45,138 534,195 11
93424 Sailing Ctr Upgrades & Improvement 75,000 75,000 75,000 51,858 19,943 3,199
93425 Seminole Boat Ramp Improvements - - 100,000 100,000 - 100,000 12
93495 Dock Construction 24,858 24,858 24,858 24,858 -
93497 Docks & Seawalls 1,286,085 1,286,085 (400,000) 886,085 552,272 333,813 13
93499 Pier 60/Sailing Center Maint 281,952 281,952 281,952 238,854 8,599 34,499
Sub-Total 5,206,007 5,206,007 100,000 5,306,007 2,947,487 353,574 2,004,946
Airpark
94817 Airpark Maint & Repair 164,000 164,000 164,000 143,828 8,500 11,672
94871 Airpark Run/Taxi Exten & Rehab 2,000,000 2,000,000 (4) 1,999,996 1,999,996 - C 22
94881 Airpark Hangar Rehabilitation 200,000 200,000 200,000 200,000 - C
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 613,727 11,273
Sub-Total 2,989,000 2,989,000 (4) 2,988,996 2,957,551 8,500 22,945
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,465,339 5,535 325,727
93528 Countryside Library Renovation 7,476,586 7,476,586 7,476,586 7,429,537 21,706 25,342
93529 Main Library Entryway Improve 130,000 130,000 130,000 77,739 52,261 -
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 26,000 6,224,000
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,600
93532 Library Maker Space Maint. & Upgrade 28,470 28,470 28,470 1,352 27,118
93533 Main Library Upgrade - Alt. Usage 59,510 59,510 59,510 59,510
Sub-Total 21,768,767 21,768,767 - 21,768,767 14,999,967 79,502 6,689,297
Garage
94233 Motorized Equip-Cash II 1,448,056 1,448,056 1,448,056 1,400,721 7,000 40,335
94238 Police Vehicles 1,700,001 1,700,001 1,700,001 1,479,184 0 220,817
94241 Motorized Equipment Replace - L/P 24,048,392 24,048,392 24,048,392 16,162,532 3,627,566 4,258,293
94243 Radio P25 Upgrade 3,576,108 3,576,108 3,576,108 3,065,605 499,942 10,561
94244 Misc Vehicle Additions 40,000 40,000 40,000 40,000 -
Sub-Total 30,812,557 30,812,557 - 30,812,557 22,108,041 4,174,509 4,530,007
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,028,538 3,028,538 3,028,538 2,573,132 455,406
94512 Roof Repairs 700,345 700,345 700,345 653,426 46,919
94514 Roof Replacements 2,240,352 2,240,352 2,240,352 1,339,252 201,875 699,225
94517 Painting of Facilities 1,067,720 1,067,720 1,067,720 697,292 27,430 342,998
94518 Fencing of Facilities 164,811 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 1,038,952 1,038,952 1,038,952 964,926 74,026
94521 Elevator Refurbish/Modernization 305,000 305,000 19,722 324,722 248,251 76,471 20
94528 Light Replacement & Repair 529,931 529,931 529,931 252,673 38,150 239,108
94529 MSB Restroom Renovations 65,000 65,000 65,000 65,000 -
94530 Building Systems 250,000 250,000 250,000 48,717 201,283
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 1,151,160 1,151,160 66,702 12,820 1,071,638
94626 Public Works Complex 160,000 160,000 - 160,000 99,772 60,228 21
Sub-Total 11,651,809 11,651,809 19,722 11,671,531 7,092,533 380,047 4,198,951
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 2,556,478 2,556,478 2,556,478 1,959,272 597,207
94736 Geographic Information Sys 1,052,726 1,052,726 1,052,726 1,024,206 28,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 553,658 553,658 553,658 244,249 309,408
94803 Environmental Assmt & Clean-up 1,040,964 1,040,964 1,040,964 715,793 325,171
94814 Network Infra & Server Upgrade 3,335,057 3,335,057 3,335,057 2,569,929 9,901 755,227
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 430,000 430,000 430,000 397,458 - 32,542
94827 Telecommunications Upgrade 504,000 504,000 504,000 334,953 10,665 158,382
94828 Financial Systems Upgrades 1,776,628 1,776,628 1,776,628 284,062 38,181 1,454,385
94829 CIS Upgrades / Replacement 897,376 897,376 897,376 360,403 2,775 534,198
94830 MS Licensing / Upgrades 775,000 775,000 775,000 507,132 267,868
94833 Computer Monitors 370,000 370,000 370,000 321,031 48,969
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 353,963 33,615 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 400,000 12,390 387,610
94850 Backfile Conversion of Records 500,000 500,000 500,000 162,335 337,361 304
94857 Accela Permitting & Code Enforce 300,000 300,000 300,000 82,910 4,200 212,890
94861 Library Technology 1,250,000 1,250,000 1,250,000 927,184 8,450 314,367
94873 Citywide Camera System 235,000 235,000 235,000 111,780 123,220
94874 City Enterprise Timekeeping System 210,000 210,000 210,000 161,897 48,103
94878 Asset Management Upgrade 180,000 180,000 180,000 10,268 21,151 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 5,654 88,219 11,127
94880 Granicus Agenda Management Sys 60,000 60,000 60,000 41,136 18,864
94883 Business Process Review & Improve 300,000 300,000 300,000 56,034 243,966
94886 Clearwater Airpark Masterplan Update 50,000 50,000 50,000 50,000
Sub-Total 17,771,887 17,771,887 - 17,771,887 10,787,502 554,517 6,429,867
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 19,006,888 18,750,019 18,750,019 13,214,606 2,694,650 2,840,762
96125 Town Lake 4,079,799 4,079,799 4,079,799 4,079,799 (0)
96129 Stevenson Creek Estuary Restoration 6,967,225 6,967,225 6,967,225 6,275,363 9,000 682,862
96164 Allen's Creek Improvement Projects 499,250 2,848,173 2,848,173 398,415 2,358,724 91,035
96168 Stormwater System Expansion 2,757,956 2,757,956 2,757,956 135,935 30,318 2,591,704
96169 Stevenson Creek 5,217,122 5,217,122 5,217,122 2,948,902 66,332 2,201,888
96170 Coastal Basin Projects 7,293,178 4,174,414 (300,000) 3,874,414 3,446,148 21,923 406,343 23
96173 Alligator Creek Watershed Projects 2,966,490 2,966,490 2,966,490 1,295,759 228,151 1,442,580
96176 Allen's Creek Watershed Mgt Plan 200,000 107,946 107,946 107,946 (0)
96177 Jeffords Street Outfall 557,958 1,764,722 1,764,722 659,963 846,801 257,958
96178 Smallwood Circle 2,437,719 2,437,719 2,437,719 1,702,782 154,976 579,961
96180 Stormwater Maint St Sweeping Fac 683,004 683,004 683,004 301,963 18,025 363,016
96184 Magnola Drive Outfall 3,100,000 3,100,000 300,000 3,400,000 251,224 3,060,537 88,239 24
96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 3,900,000 181,017 74,675 3,644,309
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 104,644 41,756 1,653,600
96188 East Gateway Improvements 3,500,000 3,500,000 3,500,000 232,378 172,302 3,095,320
96189 Dump Trailer 60,000 60,000 60,000 44,984 15,016
96190 Roll Off Truck 230,000 230,000 230,000 226,808 3,192
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 -
Sub-Total 65,286,589 65,374,589 - 65,374,589 35,336,842 10,079,962 19,957,785
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Water System
96721 System R & R - Maintenance 4,666,799 4,666,799 4,666,799 2,321,788 395,948 1,949,064
96739 Reclaimed Water Dist Sys 65,071,459 65,071,459 65,071,459 61,373,041 1,176,773 2,521,644
96740 Water Supply/Treatment 6,770,430 6,770,430 (900,000) 5,870,430 5,174,775 155,168 540,487 33
96741 System R & R-Capitalized 10,836,996 10,836,996 10,836,996 8,736,352 91,869 2,008,776
96742 Line Relocation-Capitalized 13,964,486 13,964,486 13,964,486 10,581,072 1,387,046 1,996,368
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 4,184,046 3,683,647 500,399
96744 System Expansion 2,249,673 2,249,673 2,249,673 2,207,869 41,804
96752 Water Service Lines 5,092,119 5,092,119 (50,000) 5,042,119 3,645,349 21,329 1,375,441 34
96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,865,751 16,043,117 687,862 134,772
96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
96767 RO Plant at Res #2 44,948,968 44,701,876 44,701,876 43,512,887 152,380 1,036,609
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 275,000 108,128 166,872
96773 Groundwater Replenishment Facility 6,705,833 8,177,867 8,177,867 2,763,267 3,040,617 2,373,982
96774 Automated Meter Reading 2,300,000 2,300,000 2,300,000 170,699 2,129,301
96775 Arsenic Treatment WTP #3 2,359,420 2,359,420 (1,000,000) 1,359,420 118,769 52,468 1,188,184 35
96777 Water Supply Pick-up Trucks 120,000 74,132 74,132 74,132 0 C
96778 Fork Lift 30,000 23,953 23,953 23,953 - C
96779 Trench Box 65,000 65,000 (8,563) 56,438 56,438 - C 36
96780 Valve Turner Maintenance Trailer 60,000 60,000 60,000 57,844 2,156
Sub-Total 187,165,980 188,339,007 (1,958,563) 186,380,444 160,603,537 7,219,304 18,557,603
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,849,383 4,849,383 4,261,876 587,507
96204 WWTP UV Disinfections System 1,225,986 1,225,986 1,225,986 867,544 358,442
96207 Mini Dump Truck 50,000 50,000 50,000 50,000 -
96208 Bobcat E35 Compact Excavator 40,000 39,297 39,297 39,297 - C
96209 Maintenance Vehicle 109,000 109,000 109,000 94,002 14,998
96611 Bio-Solids Treatment 14,193,245 14,193,245 (4,965,514) 9,227,731 7,807,963 87,090 1,332,679 30
96615 Odor Control 2,567,094 2,567,094 2,567,094 1,927,302 639,792
96619 WWTP Generator Replacements 4,411,383 4,411,383 4,411,383 4,176,257 235,126
96621 WWTP New Presses 3,402,580 3,402,580 3,402,580 3,388,052 14,528
96630 Sanitary Sewer Extension 14,972,866 15,972,866 (2,517,870) 13,454,996 8,966,892 3,758,707 729,397 31
96634 Sanitary Util Reloc Accmmdtn 6,491,813 6,491,813 6,491,813 3,910,588 1,621,556 959,669
96645 Laboratory Upgrade & R&R 2,016,259 2,016,259 2,016,259 1,842,026 32,896 141,337
96654 Facilities Upgrade & Improvement 23,163,708 22,663,708 (2,400,000) 20,263,708 16,189,176 851,574 3,222,958 32
96664 WPC R & R 25,589,964 25,589,964 25,589,964 20,153,849 1,159,084 4,277,030
96665 Sanitary Sewer R&R 34,828,789 34,828,789 34,828,789 25,113,871 1,397,446 8,317,472
96666 WWTP East Bypass & NE Pump 2,586,522 2,586,522 2,586,522 2,325,971 260,551
96686 Pump Station Replacement 19,776,977 19,776,977 19,776,977 16,059,364 90,893 3,626,720
Sub-Total 160,275,569 160,774,866 (9,883,384) 150,891,483 117,080,028 9,093,248 24,718,206
Gas System
96358 Environmental Remediation 2,454,794 2,304,794 (20,000) 2,284,794 1,466,553 150,553 667,688 25
96365 Line Relocation-Pinellas Maint 1,034,106 884,106 884,106 509,858 78,296 295,952
96367 Gas Meter Change Out-Pinellas 3,185,000 3,385,000 3,385,000 2,802,671 582,329
96374 Line Relocation-Pinellas Capitalized 2,706,572 2,706,572 25,373 2,731,945 2,253,792 478,152 26
96376 Line Relocation - Pasco Maint 458,593 258,593 258,593 84,756 173,837
96377 Pinellas New Main / Service Lines 26,902,008 26,913,991 6,316 26,920,307 24,475,804 2,678 2,441,825 27
96378 Pasco New Mains / Service Lines 12,857,499 12,855,295 535 12,855,830 10,170,951 251,288 2,433,591 28
96379 Pasco Gas Meter Change Out 597,821 647,821 20,000 667,821 606,599 61,222 29
96381 Line Reloc-Pasco-Capitalized 326,192 176,192 176,192 2,601 173,591
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 1,849,675 1,849,675 1,849,675 604,271 61,993 1,183,411
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,082,664 475,181
96386 Expanded Energy Conservation 4,134,170 4,538,014 4,538,014 4,269,285 268,729
96387 Natural Gas Vehicle 4,300,000 4,334,194 4,334,194 3,704,069 630,125
96389 Future IMS Software & Hardware 250,000 250,000 250,000 103,745 84,605 61,650
96390 Ford Trucks 161,000 161,000 161,000 108,493 52,507
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
Sub-Total 65,767,275 65,815,092 32,224 65,847,316 52,993,887 737,906 12,115,523
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Solid Waste
96426 Facility R & R 2,277,608 2,277,608 2,277,608 1,539,515 12,092 726,001
96443 Res Container Acquisition-II 1,626,741 1,626,741 1,626,741 1,208,851 417,890
96444 Comm Container Acquisition-II 3,240,020 3,240,020 3,240,020 2,418,651 821,369
96445 Solar Trash & Recycling Kiosks 214,414 214,414 214,414 189,414 25,000
96447 Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 390,329 609,671
96448 Solid Waste CNG Station - 150,000 150,000 150,000
Sub-Total 8,358,783 8,508,783 - 8,508,783 5,746,760 12,092 2,749,931
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 804,184 804,184 804,184 611,450 158,634 34,099
Sub-Total 963,717 963,717 - 963,717 763,046 158,634 42,036
Recycling
96804 Recycling Carts/Dumpsters 946,650 946,650 946,650 643,967 302,683
96805 Recycling Expansion/Particip/R&R 1,281,525 1,281,525 1,281,525 886,870 38,455 356,200
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 64,302 10,387 925,311
Sub-Total 3,228,175 3,228,175 - 3,228,175 1,595,139 48,842 1,584,194
TOTAL ALL PROJECTS 701,105,495 704,486,375 (11,641,097) 692,845,279 498,236,102 40,906,677 153,702,500
28
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 158,135 (7,865)
To record a budget increase of $158,135.00 in Police
Service revenue to bring the budget in-line with actual
receipts.
To record a transfer of $7,864.50 in Police Service revenue
to program 181-99350,Vehicle Replacement representing
revenue collected for vehicle usage on extra duty jobs. 150,271
AmeriCorps Clearwater 2014 - CLOSE PROGRAM
2 99244 (16,068) 10,630
To record a transfer of $10,629.52 in fines,forfeitures and
penalties revenue from program 181-99331,Special Law
Enforcement Trust Fund.This will reverse the transfer made
at first quarter in error.
To record a budget reduction of $16,067.97 in grant
revenues,this will bring the budget in line with actual
revenues received in order to close the project.(5,438)
Police Education Fund
3 99317 6,271
To record a budget increase of $6,271.12 representing
$2,020.37 in fines,forfeitures,and penalties revenue;and
$4,250.75 in police education fine revenue to bring the
budget in-line with actual receipts.6,271
Investigative Cost Recovery
4 99329 45,080
To record a net budget increase of $45,080.27 which will
bring the budget in line with actual receipts.Amendments
include an increase of $1,010 in other governmental
revenue,an increase of $7,799.00 in reimbursement
revenues for Police Overtime,and an increase of $36,271.27
in fines, forfeitures and penalties revenue.45,080
Florida Contraband Forfeiture Fund
5 99330 33,923
To record a budget increase of $33,923.23 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.33,923
Law Enforcement Trust Fund
6 99331 (10,630)
To record a transfer of $10,629.52 in fines,forfeitures,and
penalties to program 181-99244,AmeriCorps Clearwater
2014;this is a reversal of the transfer made at first quarter in
error.(10,630)
Vehicle Replacement
7 99350 7,865
To record a transfer of $7,864.50 in police services revenue
from 181-99215,Police Extra Duty Program.This
represents revenue collected for vehicle usage on extra duty
jobs. 7,865
29
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Safe Neighborhood Program
8 99356 100
To record a budget increase of $100.00 in donation
revenue to bring the budget in line with actual receipts. 100
Crime Prevention Program
9 99364 5,000
To record a budget increase of $5,000.00 in donation
revenue to bring the budget in line with actual receipts.5,000
Public Safety Program
Totals:232,442 - 232,442
Community Development
Housing Rehab 2013 - CLOSE PROGRAM
10 99732 (970)
To record a budget transfer of $970.15 in grant revenue to
program 181-99754,Housing Rehab 2016 representing the
remaining unused funds.(970)
Economic Development 2014 - CLOSE PROGRAM
11 99738 (45,350)
To record a budget transfer of $45,350.34 in grant revenue
to program 181-99754,Housing Rehab 2016 representing
the remaining unused funds.(45,350)
Housing Rehab 2014 - CLOSE PROGRAM
12 99739 (437,220)
To record a budget transfer of $187,220.37 to program 181-
99754,Housing Rehab 2016,a transfer of $175,000 to
program 181-99752,Public Facilities 2016,and a transfer of
$75,000 to program 181-99757,Housing Infill 2016.This
represents remaining unused grant funds.(437,220)
Program Administration 2014 - CLOSE PROGRAM
13 99740 (6,519)
To record a budget transfer of $6,519.10 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(6,519)
Relocation/Demolition 2014 - CLOSE PROGRAM
14 99741 (27,979)
To record a budget transfer of $27,978.74 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(27,979)
Infill Housing 2014 - CLOSE PROGRAM
15 99742 (61,585)
To record a budget transfer of $61,584.63 in grant revenue
to program 181-99757,Infill Housing 2016 representing the
remaining unused funds.(61,585)
Public Services 2014 - CLOSE PROGRAM
16 99743 (8,263)
To record a budget transfer of $8,262.84 in grant revenue
to program 181-99745,Public Facilities 2015 representing
the remaining unused funds.(8,263)
30
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Facilities 2015
17 99745 23,712
To record a budget transfer of $15,448.72 from program
181-99751,Public Services 2015,and $8,262.84 from
program 181-99743,Public Services 2014 representing the
remaining unused grant funds from closed projects.23,712
Economic Development 2015 - CLOSE PROGRAM
18 99746 (3,225)
To record a budget transfer of $3,225.20 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(3,225)
Housing Rehab 2015 - CLOSE PROGRAM
19 99747 (165,741)
To record a budget transfer of $165,741.08 in grant
revenue to program 181-99754,Housing Rehab 2016
representing the remaining unused funds.(165,741)
Program Administration 2015 - CLOSE PROGRAM
20 99748 (14,247)
To record a budget transfer of $14,246.73 in grant revenue
to program 181-99756,Relocation/Demolition 2016
representing the remaining unused funds.(14,247)
Infill Housing 2015 - CLOSE PROGRAM
21 99750 (4,472)
To record a budget transfer of $4,471.64 in grant revenue
to program 181-99757,Infill Housing 2016 representing the
remaining unused funds.(4,472)
Public Services 2015 - CLOSE PROGRAM
22 99751 (15,449)
To record a budget transfer of $15,448.72 in grant revenue
to program 181-99745,Public Facilities 2015 representing
the remaining unused funds.(15,449)
Public Facilities 2016
23 99752 175,000
To record a budget transfer of $175,000 in grant revenue
from program 181-99739,Housing Rehab 2014 representing
the remaining unused funds from closed projects.175,000
Housing Rehab 2016
24 99754 399,282
To record a budget transfer of $970.15 from program 181-
99732,Housing Rehab 2013;$45,350.34 from program 181-
99738,Economic Development 2014;$187,220.37 from
program 181-99739,Housing Rehab 2014;and $165,741.08
from program 181-99747,Housing Rehab 2015,
representing the remaining unused grant funds from closed
projects.399,282
31
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Relocation/Demolition 2016
25 99756 51,970
To record a budget transfer of $6,519.10 from program 181-
99740,Program Administration 2014;$27,978.74 from
program 181-99741,Relocation/Demolition 2014;$3,225.20
from program 181-99746,Economic Development 2015;and
$14,246.73 from program 181-99748,Program
Administration 2015,representing the remaining unused
grant funds from closed projects.51,970
Infill Housing 2016
26 99757 141,056
To record a budget transfer of $75,000 in from program 181-
99739,Housing Rehab 2014;$61,584.63 from program 181-
99742,Infill Housing 2014;and $4,471.64 from program 181-
99750,Infill Housing 2015,representing the remaining
unused grant funds from closed projects.141,056
ULI Report Implementation
27 99888 375,000
To record a budget increase of $375,000 representing a
transfer from General Fund reserves to fund the AECOM
contract for the North Marina Master Plan as approved by
the Council on April 21, 2016.375,000
Community Development
Totals:375,000 0 375,000
Miscellaneous Programs:
2016 Jolley Trolley Summer Pilot - NEW PROGRAM
28 98605 51,330
To establish the program and record a budget increase of
$51,330 in Parking Fund revenue to fund an agreement with
the Jolley Trolley for a summer looper pilot program as
approved by the Council on May 19, 2016.51,330
Special Events
29 99865 882,324
To record a budget increase of $882,323.83;representing
increases of $55,153.18 in rental income,$71,445.00 in
sponsorship revenue,$3,300.00 in memberships and
registrations,$730,232.32 in sales revenue,$1,685.77 in
donations revenue,and $20,507.56 in reimbursements,
which will bring the budget in line with actual receipts for the
quarter. 882,324
32
Special Program Fund
Mid Year
Budget Amendments
October 1, 2015 - March 31, 2015
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
30 99910 5,000
To record a budget increase of $5,000.00 in donation
revenue to bring the budget in line with actual receipts.5,000
Tree Replacement Program
31 99970 15,048
To record a budget increase of $15,048.00 in fines
forfeiture and penalty revenue to bring the budget in line with
actual receipts.15,048
Miscellaneous Programs
Total:953,702 - 953,702
Grand
Total:1,561,143 0 1,561,143
33
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Electronic Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 195,000 195,000 - 195,000 143,099 28,701 23,200
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 21,433 - 9,238
99211 2014 RRT Invest Cost Recovery 53,696 41,010 - 41,010 41,010 - 0 C
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 212,017 - 20,423
99213 2015 JAG/Taser Grant 49,118 49,118 - 49,118 49,118 - 0 C
99214 2015 HVE Ped and Bicycle Safety - 29,943 - 29,943 20,227 - 9,716
99215 Police Extra Duty - 331,707 150,271 481,978 435,164 - 46,814 1
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 60,929 - 26,071
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,566 - 347
99244 AmeriCorps 2014 259,187 248,557 (5,438) 243,119 243,119 - 0 C 2
99264 School Resource Officers 1,843,232 2,158,739 - 2,158,739 2,012,787 - 145,952
99279 Police Recruitments 68,282 68,282 - 68,282 56,497 - 11,785
99281 Fed Forfeitures - Treasury 151,453 170,217 - 170,217 120,171 - 50,046
99316 Police Volunteers 132,179 132,179 - 132,179 120,031 - 12,148
99317 Police Education Fund 1,243,114 1,255,332 6,271 1,261,603 1,179,428 - 82,175 3
99329 Investigative Recovery Costs 2,093,629 2,052,280 45,080 2,097,360 1,713,011 10,000 374,349 4
99330 FL Contraband Forfeiture Fnd 981,058 817,646 33,923 851,570 612,656 - 238,914 5
99331 Law Enforcement Trust Fund 2,673,065 2,683,695 (10,630) 2,673,065 2,575,120 - 97,945 6
99350 Vehicle Replacement Fund 264,438 272,581 7,865 280,446 111,217 - 169,229 7
99356 Safe Neighborhood Program 798,803 873,953 100 874,053 742,785 - 131,268 8
99364 Crime Prevention Program 49,499 49,599 5,000 54,599 42,713 - 11,886 9
99387 Federal Forfeiture Sharing 1,869,537 2,026,194 - 2,026,194 1,457,075 15,724 553,395
99908 Police - Outside Duty 9,576,507 9,429,301 - 9,429,301 9,428,293 - 1,008 C
Sub-Total 22,657,821 23,241,359 232,442 23,473,800 21,403,466 54,425 2,015,909
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99732 Housing Rehab 2013 161,152 161,152 (970) 160,182 160,182 - 0 C 10
99737 Public Facilities 2014 180,000 180,000 - 180,000 170,263 - 9,737
99738 Economic Development 2014 50,960 50,960 (45,350) 5,609 5,609 - 0 C 11
99739 Housing Rehab 2014 539,578 539,578 (437,220) 102,358 102,358 - 0 C 12
99740 Program Administration 2014 151,297 151,297 (6,519) 144,778 144,778 - 0 C 13
99741 Relocation/Demolition 2014 27,979 27,979 (27,979) - - - 0 C 14
99742 Infill Housing 2014 71,585 71,585 (61,585) 10,000 10,000 - 0 C 15
99743 Public Services 2014 128,620 128,620 (8,263) 120,357 120,357 - 0 C 16
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 150,000 150,000 23,712 173,712 150,000 - 23,712 17
99746 Economic Development 2015 10,000 10,000 (3,225) 6,775 6,775 - 0 C 18
99747 Housing Rehab 2015 276,051 276,051 (165,741) 110,310 110,310 - 0 C 19
99748 Program Administration 2015 145,259 145,259 (14,247) 131,012 131,012 - 0 C 20
99750 Infill Housing 2015 10,000 10,000 (4,472) 5,528 5,528 - 0 C 21
99751 Public Services 2015 134,988 134,988 (15,449) 119,539 119,539 - 0 C 22
99752 Public Facilities 2016 324,972 324,972 175,000 499,972 13,778 211,194 275,000 23
99753 Economic Development 2016 10,000 10,000 399,282 409,282 5,093 - 404,189 24
99754 Housing Rehab 2016 130,000 130,000 - 130,000 18,894 - 111,106
99756 Relocation/Demolition 2016 - - 51,970 51,970 - - 51,970 25
99755 Program Administration 2016 136,251 136,251 - 136,251 60,056 23,050 53,145
99757 Infill Housing 2016 10,000 10,000 141,056 151,056 2,566 - 148,490 26
99758 Public Services 2016 121,000 121,000 - 121,000 69,589 51,411 0
99888 ULI Report Implementation 500,000 500,000 375,000 875,000 269,294 33,825 571,881 27
Sub-Total 3,677,191 3,677,191 375,000 4,052,191 1,987,815 319,480 1,744,896
34
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2015 to March 31, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 429,677 433,552 - 433,552 163,019 - 270,533
99562 HUD Special Education 30,000 30,000 - 30,000 27,400 - 2,600
Sub-Total 459,677 463,552 - 463,552 190,419 - 273,133
MARINE
99704 Sembler Mitigation Project 697,679 705,856 - 705,856 203,453 30,923 471,480
Sub-Total 697,679 705,856 - 705,856 203,453 30,923 471,480
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 4,975 - 5,025
98602 Branding Roll-Out - 400,000 - 400,000 - - 400,000
98603 Common Heritage Grang (NEH)- 11,188 - 11,188 9,643 - 1,545
98604 2016 Clearwater Ferry - 79,300 - 79,300 1,982 77,318 0
98605 2016 Jolley Troller Sumer Pilot - - 51,330 51,330 - - 51,330 28
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 7,580 - 7,580 7,322 - 258
99846 Economic Development - QTI 85,729 85,729 - 85,729 56,491 - 29,238
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 262,250 12,500 25,250
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 4,291,515 4,730,914 882,324 5,613,238 5,087,876 96,057 429,305 29
99867 Centennial Celebration 150,000 150,000 - 150,000 144,075 - 5,925
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 143,801 192,060 - 192,060 125,388 30,000 36,672
99871 State Brownfields Redevelopment Acct 165,429 165,454 - 165,454 164,507 737 210
99872 Coordinated Child Care - Ross Norton 1,151,658 1,497,582 - 1,497,582 779,872 - 717,710
99910 Library Special Account 763,879 772,001 5,000 777,001 751,068 1,863 24,070 30
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 142,794 142,794 - 142,794 132,211 565 10,018
99950 IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301
99970 Tree Replacement Project 1,363,914 1,393,325 15,048 1,408,373 786,426 9,674 612,273 31
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 16,584,550 17,946,178 953,702 18,899,880 13,193,065 228,714 5,478,101
TOTAL ALL PROJECTS 44,366,418 46,323,636 1,561,143 47,884,779 37,128,603 633,542 10,122,633
35
City of Clearwater
SPECIAL DEVELOPMENT FUND
Mid Year
FY 2015/16
Increase/
(Decrease)Description
Revenues
Allocation of Assigned Fund Balance 11,551
Mid year amendments reflect an allocation of
$11,550.83 of Recreation Land Impact Fees to project
315-93133,Park Land Acquisition.At first quarter,a
total of $74,159.35 of unused revenue was returned
to the Special Development Fund as unspent revenue
from the purchase of 421 McMullen Booth Road.This
mid-year transfer is needed to pay a final invoice
associated with demolition costs that was received
late.Total project costs for this land purchase are still
less than the not to exceed acquisition price of
$235,000 which was approved by the Council on
November 6, 2014
11,551$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 11,551
Mid year expenditure amendments reflect a transfer
of $11,550.83 of Recreation Land Impact Fees to
project 315-93133,Park Land Acquisition to fund the
final demolition invoice for the property at 421
McMullen Booth Road.
11,551$ Net Expenditure Amendments
36
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Mid Year: October 1, 2015 - March 31, 2016 1st Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 Amendments
SPECIAL DEVELOPMENT FUND SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 9,689,920 9,689,920 9,689,920 -
Interest Earnings 625,000 625,000 625,000 -
Open Space Fees 20,000 20,000 20,000 -
Recreation Facility Impact Fees 25,000 25,000 25,000 -
Recreation Land Impact Fees 25,000 25,000 25,000 -
Transportation Impact 125,000 125,000 125,000 -
Local Option Gas Tax 1,472,080 1,472,080 1,472,080 -
Allocation of Assigned Fund Balance 65,000 988,700 1,000,251 11,551
Transfer-In from Capital Improvement Plan - 563,397 563,397 -
14,107,100 15,594,197 15,605,748 11,551
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 6,021,820 6,721,820 6,721,820 -
Recreation Facility Land Fees - - 11,551 11,551
Open Space Impact Fees - 223,700 223,700 -
Transportation Impact fees 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 -
Infrastructure Tax - Interfund Transfer - - - -
Infrastructure Tax - Debt on Internal Loans 699,230 699,230 699,230 -
10,409,480 11,333,180 11,344,731 11,551
37
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Mid Year: October 1, 2015 - March 31, 2016 1st Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG/Home Funds 946,370 946,370 946,370 -
Interest Earnings 130,000 159,648 159,648 -
Grant Funds - 120,158 104,090 (16,068)
Other Governmental Revenue - 345,924 346,934 1,010
Police Fines and Court Proceeds - 167,666 259,180 91,514
Donations - 8,639 20,425 11,786
Sales - 292,291 1,022,523 730,232
Rentals - 24,062 79,216 55,153
Sponsorships - 91,190 162,635 71,445
Memberships/Registrations - 6,200 9,500 3,300
Contractual Services - 392,140 578,581 186,442
Transfers from General Fund - 79,300 454,300 375,000
Sister City Program 3,000 3,000 3,000 -
Special Events 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 -
Transfers from Parking - - 51,330 51,330
Transfers from Central Insurance Fund - 400,000 400,000 -
Allocation of Unassigned Fund Balance 805,000 805,000 805,000 -
1,984,370 3,941,588 5,502,731 1,561,143
Expenditures:
CDBG/Home Funds 946,370 946,370 946,370 -
Planning - - - -
Public Safety - 583,538 815,979 232,442
Community Development - - 375,000 375,000
Social Services - 3,875 3,875 -
Marine - 8,177 8,177 -
Sister City Program 3,000 3,000 3,000 -
Special Event Funding 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 -
Other Miscellaneous Programs 935,000 2,296,628 3,250,330 953,702
1,984,370 3,941,588 5,502,731 1,561,143
LOCAL HOUSING ASSISTANCE TRUST FUND
Revenues:
SHIP Funds 394,410 394,410 394,410 -
Expenditures:
SHIP Program 394,410 394,410 394,410 -
38
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Mid Year Review
FY 2015/16
39
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
12/10/15 Administrative Change Order #1and final – Reverse Osmosis Plant 1-IPP
Monitoring (15-0011-UT). This change order decreases, increases and adds items
according to field conditions resulting in a net increase to the contract.
Caladesi Construction Company. 15,317
12/10/15 Administrative Change Order #3 and final – Smallwood Circle Drainage
Improvements and Edgewood Avenue Sanitary Sewer Improvements (11-0057-EN
& 10-0027-UT). This change order decreases, increases and adds items according
to field conditions resulting in a net decrease to the contract.
Rowland, Inc. (191,024.64)
03/08/16 Administrative Change Order #8 – Countryside Branch Library (11-0059-LI).
This change order is needed for decrease in contract amount for returned savings
at contract completion resulting in a net decrease to the contract.
Ajax Building Corporation (16,331.18)
03/21/16 Administrative Change Order #1 and final –Idlewild/The Mall Sanitary Sewer
System & Woodlawn Stormwater Improvements (10-0034-UT). This change
order is for decreases, increases and additional items according to field conditions
resulting in a net decrease to the contract.
Metro Equipment Services, Inc. (1,006,096.61)
03/30/16 Administrative Change Order #1 and Final – Berkley Place Drainage
Improvements (14-0037-EN). This change order decreases, increases and adds
items according to field conditions resulting in a net decrease to the contract.
Steve’s Excavating and Paving, Inc. (37,518.58)
05/10/16 Administrative Change Order #1 and Final –Mission Hills Raw Water Main (14-
0038-UT). This change order is for decreasing and increasing items according to
the field conditions resulting in a net decrease to the contract.
Castro Construction, Inc. (36,668.90)
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Mid Year Review
FY 2015/16
40
05/10/16 Administrative Change Order #3 –East WRF Effluent Filters Rehabilitation (13-
0014-UT). This change order increases items due to unforeseen field conditions
resulting in a net increase to the contract.
Poole & Kent Co. 35,306.72
05/10/16 Administrative Change Order #1 –Bayshore Trail - Stormwater (09-0010-EN).
This change order decreases, increases and adds items according to field
conditions resulting in a net increase to the contract.
Keystone Excavators, Inc. 4,324
Ordinance No. 8925-16
ORDINANCE NO. 8925-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2016, TO REFLECT A NET DECREASE OF $11,641,097
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2016 was adopted by Ordinance No. 8768-15; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8768-15 is amended to read:
Pursuant to the Mid Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2015 and ending September 30, 2016, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Mid Year Amended budget
for the capital improvement fund for the City of Clearwater, a copy of
which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2015/16 2015/16 2015/16 Amendments
Police Protection 200,000 900,000 900,000 -
Fire Protection 1,476,390 1,506,828 1,506,828 -
Major Street Maintenance 3,656,430 3,656,430 3,656,430 -
Sidewalk and Bike Trail 472,000 472,000 472,000 -
Intersections 335,000 335,000 335,000 -
Parking 2,389,000 2,455,000 2,435,278 (19,722)
Miscellaneous Engineering 935,000 935,000 935,000 -
Land Acquisition -476,300 487,851 11,551
Park Development 6,735,000 6,885,000 6,742,579 (142,421)
Beautification 190,000 190,000 389,500 199,500
Marine Facilities 410,000 410,000 510,000 100,000
Airpark Facilities 65,000 65,000 64,996 (4)
Libraries 115,580 115,580 115,580 -
Garage 5,639,400 5,639,400 5,639,400 -
Maintenance of Buildings 902,000 902,000 921,722 19,722
General Public City Buildings 110,000 110,000 110,000 -
Miscellaneous 2,125,000 2,125,000 2,125,000 -
Stormwater Utility 5,802,550 5,890,550 5,890,550 -
Gas System 6,211,000 6,258,818 6,291,042 32,224
Solid Waste & Recycling 625,000 775,000 775,000 -
Utilities Miscellaneous 20,000 20,000 20,000 -
Sewer System 24,469,000 24,968,297 15,084,913 (9,883,384)
Water System 7,270,000 8,443,026 6,484,464 (1,958,563)
TOTAL PROJECT EXPENDITURES 70,153,350 73,534,229 61,893,133 (11,641,097)
GENERAL SOURCES:
General Operating Revenue 3,026,150 3,278,750 3,378,750 100,000
Road Millage 2,060,100 2,060,100 2,060,100 -
Penny for Pinellas 6,021,820 6,752,258 6,752,258 -
Transportation Impact Fee 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 -
Open Space Impact Fee -223,700 235,251 11,551
Special Program Fund 935,000 935,000 935,000 -
Grants - Other Agencies 1,485,000 1,535,000 1,592,079 57,079
Other Revenue -166,000 200,486 34,486
Property Owners Share - 13,624 20,475 6,851
Other Refunds - 34,194 59,567 25,373
Donations 100,000 100,000 100,000 -
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
Ordinance # 8925-16
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2015/16 2015/16 2015/16 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
SELF SUPPORTING FUNDS:
Marine Revenue 95,000 95,000 95,000 -
Clearwater Harbor Marina Revenue 25,000 25,000 25,000 -
Airpark Revenue 25,000 25,000 24,996
Parking Revenue 2,409,000 2,409,000 2,409,000 -
Utility System:
Water Revenue 2,586,000 2,586,000 2,586,000 -
Sewer Revenue 8,412,830 8,412,830 8,412,830 -
Water Impact Fees 24,000 24,000 24,000 -
Sewer Impact Fees 82,130 82,130 82,130 -
Utility R&R 8,667,170 8,667,170 8,667,170 -
Stormwater Utility Revenue 5,498,550 5,498,550 5,498,550 -
Gas Revenue 6,050,000 6,050,000 6,050,000 -
Solid Waste Revenue 535,000 685,000 685,000 -
Recycling Revenue 90,000 90,000 90,000 -
Grants - Other Agencies -1,812,941 1,812,937 (4)
INTERNAL SERVICE FUNDS:
Garage Revenue 77,400 77,400 77,400 -
Administrative Services Revenue 1,710,000 1,710,000 1,710,000 -
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 246,000 246,000 246,000 -
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Stormwater 320,000 320,000 320,000 -
Lease Purchase - Gas 161,000 161,000 161,000 -
Lease Purchase - Water & Sewer 169,000 116,382 107,820 (8,563)
Bond Issue - Water & Sewer 11,867,870 11,867,870 -(11,867,870)
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 5,441,000 5,441,000 5,441,000 -
Lease Purchase - Administrative Services 405,000 405,000 405,000 -
TOTAL ALL FUNDING SOURCES:70,153,350 73,534,229 61,893,129 (11,641,097)
Ordinance # 8925-16
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2520
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: City Manager Verbal
Report
In Control: Council Work Session
Agenda Number: 17.1
SUBJECT/RECOMMENDATION:
Centennial Monument Lighting Policy
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2547
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: City Manager Verbal
Report
In Control: City Council
Agenda Number: 17.2
SUBJECT/RECOMMENDATION:
Environmental Advisory Board’s recommendation for the City to support a fracking ban.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2528
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 2
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 19.1
SUBJECT/RECOMMENDATION:
Barrier Islands Governmental Council Resolution - Mayor Cretekos
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
A RESOLUTION OF THE BARRIER ISLANDS GOVERNMENTAL COUNCIL
(BIG-C), OF PINELLAS COUNTY, UNANIMOUSLY SUPPORTS HOME RULE
POWERS AND REQUESTS THE FLORIDA LEGISLATURE TO AMEND S.
509.032, F.S.; BY AUTHORIZING LOCAL LAWS, ORDINANCES, AND
REGULATIONS TO PROHIBIT VACATION RENTALS OR REGULATE THE
DURATION AND FREQUENCY OF RENTALS OF VACATION RENTALS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, s. 509.032(7)(b) provides preemption authority for vacation
rentals; and
WHEREAS, in 2011, the Florida Legislature, passed HB 883, amending
s. 509.032(7)(b), by adding the restriction preventing local laws, ordinances,
or regulations from regulating the use of vacation rentals based solely on their
classification, use, or occupancy. This paragraph does not apply to any local
laws, ordinances, or regulation adopted on or before June 1, 2011; and
WHEREAS, in 2014, the Florida Legislature, passed SB 356, amending
s. 509.032(7)(b) as follows: A local law, ordinance, or regulation may not
restrict the use of vacation rentals, prohibit vacation rentals or regulate the
duration or frequency of rentals of vacation rentals. based solely on their
classification, use, or occupancy This paragraph does not apply to any local
laws, ordinances, or regulation adopted on or before June 1, 2011; and
WHEREAS, s. 509.032(7)(b), F.S., has had a negative impact on Pinellas
County municipalities by prohibiting municipalities from regulating vacation
rentals; and
WHEREAS, the BIG-C of Pinellas County supports legislation that repeals
the state preemption of the regulation of vacation rental properties in order to
allow local governments to regulate such properties to protect the health and
welfare of residents, visitors, and business; and
WHEREAS, the most precious powers a city in Florida has are its Home
Rule powers. The ability to establish its form of government through the
charter, and to then enact ordinances, codes, plans, and resolutions without
prior state approval is a tremendous authority. To further be able to enforce
them “at home” and to make necessary changes as a city grows is a great
reflection of the trust that citizens have in their respective leaders.
NOW, THEREFORE, BE IT RESOLVED BY THE BARRIER ISLANDS
GOVERNMENTAL COUNCIL (BIG-C):
Section 1. The BIG-C of Pinellas County unanimously supports Home
Rule powers and requests the Florida Legislature to amend s. 509.032, F.S.; by
authorizing local laws, ordinances, and regulations to prohibit vacation rentals
or regulate the duration and frequency of rentals of vacation rentals.
Section 2. The BIG-C of Pinellas County strongly believes and will
continue to protect the Home Rule powers of Florida’s municipalities during the
2017 Legislative Session.
Section 3. This resolution shall be forwarded to the Governor of Florida,
the Pinellas County Legislative Delegation, and all Pinellas County Municipalities.
A RESOLUTION OF THE BARRIER ISLANDS GOVERNMENTAL COUNCIL
(BIG-C), OF PINELLAS COUNTY, UNANIMOUSLY SUPPORTS HOME RULE
POWERS AND REQUESTS THE FLORIDA LEGISLATURE TO AMEND S.
509.032, F.S.; BY AUTHORIZING LOCAL LAWS, ORDINANCES, AND
REGULATIONS TO PROHIBIT VACATION RENTALS OR REGULATE THE
DURATION AND FREQUENCY OF RENTALS OF VACATION RENTALS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, s. 509.032(7)(b) provides preemptionpreempts local
government authority for to regulate vacation rentals; and
WHEREAS, in 2011, the Florida Legislature, passed HB 883, amending
s. 509.032(7)(b), by adding the restriction preventing local laws, ordinances,
or regulations from regulating the use of vacation rentals based solely on their
classification, use, or occupancy. This paragraph does not apply to any local
laws, ordinances, or regulation adopted on or before June 1, 2011; and
WHEREAS, in 2014, the Florida Legislature, passed SB 356, amending
s. 509.032(7)(b) as follows: A local law, ordinance, or regulation may not
restrict the use of vacation rentals, prohibit vacation rentals or regulate the
duration or frequency of rentals of vacation rentals. based solely on their
classification, use, or occupancy This paragraph does not apply to any local
laws, ordinances, or regulation adopted on or before June 1, 2011; and
WHEREAS, s. 509.032(7)(b), F.S., has had a negative impact on Pinellas
County municipalities by prohibiting municipalities from regulating vacation
rentalspreventing the intrusion of short term vacation rentals in established
residential communities; and
WHEREAS, the BIG-C of Pinellas County supports legislation that repeals
the state preemption of the regulation of vacation rental properties in order to
allow local governments to regulate such properties to protect the integrity
of our residential neighborhoods and to protect the health and welfare of
residents, visitors, and business; and
WHEREAS, the most precious powers a city in Florida has are its Home
Rule powers. The ability to establish its form of government through the
charter, and to then enact ordinances, codes, plans, and resolutions based
on the needs and standards of the community without prior state approval
interference is a tremendous authorityessential. To further be able to
enforce them “at home” and to make necessary changes as a city grows is
a great reflection of the trust that citizens have in their respective leaders.
NOW, THEREFORE, BE IT RESOLVED BY THE BARRIER ISLANDS
GOVERNMENTAL COUNCIL (BIG-C):
[GM11-9100-022/185823/1]
Formatted: Font: 8 pt, Font color: Black
Section 1. The BIG-C of Pinellas County unanimously supports Home
Rule powers and requests the Florida Legislature to amend s. 509.032, F.S.; by
authorizing local laws, ordinances, and regulations to prohibit vacation rentals
or regulate the duration and frequency of rentals of vacation rentals.
Section 2. The BIG-C of Pinellas County strongly believes and will
continue to protect the Home Rule powers of Florida’s municipalities during the
2017 Legislative Session.
Section 3. This resolution shall be forwarded to the Governor of Florida,
the Pinellas County Legislative Delegation, and all Pinellas County Municipalities.
[GM11-9100-022/185823/1]
Formatted: Font: 8 pt, Font color: Black
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2479
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 23.1
SUBJECT/RECOMMENDATION:
June Service Awards
SUMMARY:
10 Years of Service
Nathan Brigman Parks and Recreation
Bradlee Starks Police
Jaosn Lambe Police
Marcos Valdez Police
William Nahorodny Police
Maurice Bryant Engineering/Stormwater
Eric Holmes Public Utilities
Robert Reedy Public Utilities
Michelle Casares Engineering
Harold Godfrey Gas
Jason Samanipour Fire
Tiffany Seabolt Fire
Edward Schultz Fire
Bonnie Potters Library
15 Years of Service
Dennis Acker Police
20 Years of Service
Terri Ralat Solid Waste
David Nugent Police
Nat Medlin Police
Peter Johnson Public Utilities
30 Years of Service
Paul Henderson Engineering
Wilton Lee Police
Page 1 City of Clearwater Printed on 6/10/2016
File Number: ID#16-2479
35 Years of Service
Nelson Coy Gas
Page 2 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2524
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 23.2
SUBJECT/RECOMMENDATION:
Check presentation from Clearwater for Youth - Hank Webb, Executive Director
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2525
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 23.3
SUBJECT/RECOMMENDATION:
Check presentation from Clearwater Little League - Mike Woodall, President
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2539
Agenda Date: 6/13/2016 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 23.4
SUBJECT/RECOMMENDATION:
Prestigious American Gas Association (AGA) Bronze Award of Merit - Chuck Warrington,
Managing Director/Executive Officer Clearwater Gas System
SUMMARY:
Mike Deegan Awarded Prestigious American Gas Association (AGA) Bronze Award of Merit
for his many years of Distinguished Service to the Natural Gas Industry.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/10/2016