06/09/2016 Pension Advisory Committee Meeting Minutes June 9, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Thursday, June 9, 2016
9:00 AM
Council Chambers - City Hall
Pension Advisory Committee
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City of Clearwater
Pension Advisory Committee Meeting Minutes June 9, 2016
Roll Call
Present 6 - Vice Chair Tom Jensen, Committee Member Bill Jonson, Committee
Member Hoyt Hamilton, Committee Member Laura Damico, Committee
Member Greg Newland, and Committee Member Bob Cundiff
Absent 1 - Chair Nathan Hightower
Also Present Joe Roseto — Human Resources Director, Patricia O. Sullivan - Board
Reporter
1. Call To Order
The Vice Chair called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
2. Approval of Minutes
2.1 Approve minutes of May 12, 2016 Pension Advisory Committee meeting as submitted
in written summation.
Member Jonson moved to approve minutes of May 12, 2016
Pension Advisory Committee meeting as submitted in written
summation. The motion was duly seconded and carried
unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda: None
4. New Business Items
4.1 Recommend approval of the new hires for acceptance into the Pension Plan as listed.
Name, Job Classification, Department Pension Eligibility Date
Theresa Hughes, Field Service Representative I, Customer Service 05/02/2016
Christopher Bennett, Solid Waste Equipment Operator, Solid Waste 05/02/2016
Michael Dominguez, Solid Waste Equipment Operator, Solid Waste 05/02/2016
Lloyd Briscoe, Solid Waste Equipment Operator, Solid Waste 05/02/2016
Andrea Moreira, Aquatic Programmer, Parks and Recreation 05/02/2016
Sharon Hollifield *, Code Enforcement Inspector, Planning and Development 05/02/2016
Michael Robinson **, Librarian I, Library 05/15/2016
Nathan Huffman, Public Utilities Technician I, Public Utilities 05/16/2016
Jasia Shaver, Accounting Clerk, Finance 05/16/2016
Anelise Wilhelm, Senior Systems Programmer, Information Technology 05/16/2016
Zane Liebrum, Parks Service Technician I, Parks and Recreation 05/16/2016
Michael Bryant ***, Parking Technician, Engineering 05/16/2016
* Sharon Hollifield was employed in a part time position from 02/08/2016 to 05/01/2016, and then
hired into a full time position on 05/02/2016. She will be eligible for pension as of 05/02/2016.
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City of Clearwater
Pension Advisory Committee Meeting Minutes June 9, 2016
** Michael Robinson was employed in a part time position from 11/18/2013 to 05/14/2016, and
then hired into a full time position on 05/15/2016. He will be eligible for pension as of 05/15/2016.
*** Michael Bryant was employed in a part time position from 02/08/2016 to 05/13/2016, and then
hired into a full time position on 05/14/2016. He will be eligible for pension as of 05/14/2016.
Member Hamilton moved to recommend approval of the new hires
for acceptance into the Pension Plan as listed. The motion was
duly seconded and carried unanimously.
4.2 Recommend approval of the following request of employees Thomas Carrick,
Planning and Development Department, John Fellenbaum, Police Department, Ann
Galluccio, Library Department, Joanne Hilbert, Police Department, Dina Hyson,
Human Resources Department, Danny Jones, Fire Department, and Mark Smyth, Fire
Department for a regular pension as provided by Sections 2.416 and 2.424 of the
Employees' Pension Plan.
Thomas Carrick, Assistant Building Official, Planning and Development
Department, was employed by the City on April 15, 1996, and his pension
service credit is effective on that date. His pension will be effective June 1,
2016. Based on an average salary of approximately $62,715.85 over the
past five years, the formula for computing regular pensions and Mr. Carrick's
selection of the Life Annuity with a 10% Partial Lump Sum, this pension
benefit will be approximately $31,229.64 annually.
John Fellenbaum, Police Officer, Police Department, was employed by
the City on July 8, 1996, and his pension service credit is effective on that
date. His pension will be effective August 1, 2016. Based on an average
salary of approximately $89,017.88 over the past five years, the formula for
computing regular pensions and Mr. Fellenbaum's selection of the Joint and
Survivor Annuity with a 10% Partial Lump Sum, this pension benefit will be
approximately $44,070.00 annually.
Ann Galluccio, Library Assistant, Library Department, was employed by
the City on January 27, 2003, and her pension service credit is effective on
that date. Her pension will be effective August 1, 2016. Based on an
average salary of approximately $26,159.29 over the past five years, the
formula for computing regular pensions and Ms. Galluccio's selection of the
Life Annuity, this pension benefit will be approximately $9,673.56 annually.
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City of Clearwater
Pension Advisory Committee Meeting Minutes June 9, 2016
Joanne Hilbert, Police Communication Operator, Police Department,
was employed by the City on December 12, 1988, and her pension service
credit is effective on that date. Her pension will be effective July 1, 2016.
Based on an average salary of approximately $54,360.85 over the past five
years, the formula for computing regular pensions and Ms. Hilbert's selection
of the 100% Joint and Survivor Annuity, this pension benefit will be
approximately $37,843.80 annually.
Dina Hyson, Human Resources Manager, Human Resources
Department, was employed by the City on October 9, 1992, and her
pension service credit is effective on that date. Her pension will be effective
August 1, 2016. Based on an average salary of approximately $78,290.95
over the past five years, the formula for computing regular pensions and Ms.
Hyson's selection of the 10 Year Certain and Life Annuity, this pension
benefit will be approximately $50,631.60 annually.
Danny Jones, Fire Assistant Chief, Fire Department, was employed by
the City on May 4, 1987, and his pension service credit is effective on that
date. His pension will be effective June 1, 2016. Based on an average salary
of approximately $113,486.65 over the past five years, the formula for
computing regular pensions and Mr. Jones' selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $88,185.24
annually.
Mark Smyth, Fire Lieutenant, Fire Department, was employed by the City
on April 1, 1981, and his pension service credit is effective on that date. His
pension will be effective June 1, 2016. Based on an average salary of
approximately $82,257.01 over the past five years, the formula for
computing regular pensions and Mr. Smyth's selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $77,508.96
annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous
duty employees hired prior to the effective date of this reinstatement
(1/1/13), a member shall be eligible for retirement following the earlier of the
date on which a participant has reached the age of fifty-five (55) years and
completed twenty (20) years of credited service; the date on which a
participant has reached age sixty-five (65) years and completed ten (10)
years of credited service; or the date on which a member has completed
thirty (30) years of service regardless of age. For non-hazardous duty
employees hired on or after the effective date of this restatement, a member
shall be eligible for retirement following the earlier of the date on which a
participant has reached the age of sixty (60) years and completed
twenty-five (25) years of credited service; or the date on which a participant
has reached the age of sixty-five (65) years and completed ten (10) years of
credited service. Mr. Carrick, Ms. Galluccio, Ms. Hilbert and Ms. Hyson have
met the non-hazardous duty criteria.
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City of Clearwater
Pension Advisory Committee Meeting Minutes June 9, 2016
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of
the date on which the participant has completed twenty (20) years of
credited service regardless of age, or the date on which the participant has
reached fifty-five (55) years and completed ten (10) years of credited
service. Mr. Fellenbaum, Mr. Jones and Mr. Smyth have met the hazardous
duty criteria.
Member Damico moved to recommend approval of the following
request of employees Thomas Carrick, Planning and Development
Department, John Fellenbaum, Police Department, Ann Galluccio,
Library Department, Joanne Hilbert, Police Department, Dina
Hyson, Human Resources Department, Danny Jones, Fire Department,
and Mark Smyth, Fire Department for a regular pension as provided by
Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion
was duly seconded and carried unanimously.
5. Old Business Item
Human Resources Director Joe Roseto said technology would be added
to the dais. Also, members will be able to access all disability files
remotely via a password protected site. The City Clerk will reach out to
all committee members and provide each a password and the protocol
for accessing the site.
6. Director's Report
6.1 PAC Policy and Procedures Manual.
At the February 11, 2016 meeting, a review of the PAC Policies and
Procedures Manual was to be scheduled for the April 14 meeting. Staff has
provided a copy of the manual to the Committee Members.
The Committee will review this manual at the July 14, 2016 meeting.
Mr. Roseto said he would email a copy of the manual to the committee.
He requested members review the manual for discussion at a future
meeting re appropriate changes. It was requested that cross references re
policies and procedures that are in the Code be provided for the next
meeting.
It was noted the document's City seal required update.
Mr. Roseto reported today was Member Damico's last meeting. He said the
City appreciated her service on the committee and thanked her for her
efforts.
7. Board Members to be Heard
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City of Clearwater
Pension Advisory Committee
8. Adiourn
Meeting Minutes June 9, 2016
Committee members said it had been a pleasure serving with Member
Damico, thanked her for her efforts, and complimented her research,
knowledge, preparation, thoughtful comments and conscientiousness.
Member Damico thanked the Committee and staff and said it had been
an honor to represent Pension Plan members.
Member Jonson recognized this month's retirees who made significant
contributions to the City. He requested Member Damico attend next
month's meeting and share her recommendations re the Policy and
Procedures Manual.
Member Newland reminded members that Financial Disclosure Reports
were due July 1.
The meeting adjourned at 9:16 a.m.
City of Clearwater
Chair
Pension Advisory
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mmittee