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05/10/2016 NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING MINUTES CITY OF CLEARWATER Mary 10, 2016 Present: Vice Chair Kevin Chinault, Board Member Peggy M. Cutkomp, Board Member Lisa Hughes, Board Member Linda Kemp, Board Member Carmen Santiago, Board Member Empty Seat Absent: Chair Michael Potts, Also Present: Denise Sanderson — Economic Development & Housing Director, Diane Durr— Housing Manager, Patricia O. Sullivan — Board Reporter The Chair called the meeting to order at 9:00 a.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 2 —Approval of Minutes 2.1. Approve minutes of the April 19, 2016 Neighborhood & Affordable Housing Advisory Board meeting as submitted in written summation. Member Kemp moved to approve minutes of the April 19, 2016 Neighborhood &Affordable Housing Advisory Board meeting as submitted in written summation. The motion was duly seconded and carried unanimously. 3 —Citizens to be Heard re Items Not on the Agenda— None. 4— Discussion - FY 2016/17 Consolidated Planning Action Plan Recommended Funding See Exhibit: FY 2016-17 CDBG Annual Allocations Housing Manager Diane Durr reviewed the recommended FY (Fiscal Year) 2016/17 CDBG (Community Development Block Grant) allocations. Due to a reduction in government grants, allocations were reduced by 10%. Future reductions to government entitlements were anticipated. No applications had been received for Economic Development funds. It was suggested that applicants be listed in TRC (Technical Review Committee) ranking order. It was agreed across-the-board reductions to allocation levels were fair and preferable to eliminating funding for some organizations. Ms. Durr said the Arc of Tampa Bay requested $95,000 for FY 2016/17 but probably would not expend its funds and complete its current project in time. If the agency did not finish its project by September 30, 2016, she requested board approval to reallocate those funds to the housing pool or to request a project from a top performing agency to fund. Member Hughes moved to recommend the City divert FY 2016/17 funds from The Arc of Tampa Bay to another public facilities and improvement project should the agency not complete its current project by September 30, 2016. The motion was duly seconded and carried unanimously. Member Kemp declared conflicts of interest; she was a member of the Tampa Bay Community Development Corporation and Community Service Foundation Boards of Directors. Neighborhood & Affordable Housing 2016-05-10 1 Member Hughes moved to recommend approval of the proposed FY 2016/17 CDBG annual allocation for the Public Services sector. The motion was duly seconded. Members Chinault, Cutkomp, Hughes, and Santiago voted "Aye "; Member Kemp abstained. Motion carried. Member Hughes moved to recommend approval of the proposed FY 2016/17 CDBG annual allocation for the Housing Education Pool sector. The motion was duly seconded. Members Chinault, Cutkomp, Hughes, and Santiago voted "Aye "; Member Kemp abstained. Motion carried. Member Hughes moved to recommend approval of the proposed FY 2016/17 CDBG annual allocation for Administration and staff salaries. The motion was duly seconded and carried unanimously. Member Hughes moved to recommend approval of the proposed FY 2016/17 CDBG annual allocations for Economic Development. The motion was duly seconded and carried unanimously. Member Hughes moved to recommend approval of the proposed FY 2016/17 CDBG annual allocations for Housing Pool activities. The motion was duly seconded. Members Chinault, Cutkomp, Hughes, and Santiago voted "Aye "; Member Kemp abstained. Motion carried. 5 — Old /New Business TDC members were congratulated for their difficult work reviewing and ranking the applications. Ms. Durr said strategies were needed to distribute almost $600,000 in public facilities and improvement funds in accordance with HUD (Housing & Urban Development) Department regulations and the City's 5 -year Consolidated Action Plan. Staff will implement strategies to allocate as many funds as possible each year, rather than holding them in reserve. Economic Development & Housing Director Denise Sanderson said staff was struggling to find loan opportunities and public facility investments. Failure to use the funds could affect future entitlements. Ms. Durr reviewed spending caps, noting there were no caps on public facilities and housing; public surveys expressed a need for kids activities which could be addressed with park improvements, including infrastructure, drainage, and sidewalks. 6 — Next Meeting — June 14, 2016 7 — Adjourn The meeting ads ed at 9:31 a.m. Att Board Repo Neighborhood & Affordable Housing 2016 -05 -10 /c, Chair Neighborhood & Affordable Housing Advisory Board 2 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUB IC OFFICERS LAST NAME Fl ST NAME - MIDDLE NAM 7 c /fir' L //&, NAME OF BOAR UN IL CO ISSI AUTHORITY, OR COMMITTEE /K MAILING DDRE l �aa �� C''e.S THE BOARD, COU CIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHI 1 SERVE IS A UNIT OF: CITY ❑ COUNTY ❑OTHER LOCAL AGENCY CITY ' NTY NAME OF POLITICAL SUBDIVISION: DATE • ICH VOTE OCCURRED ,53 l MY POSITION IS: ❑ ELECTIVE APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non- advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, your must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 8B - EFF. 1/2000 PAGE 1 APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. dti 41 SCLOSURE OF LOCAL OFFICER'S INTEREST , hereby disclose that on (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative I ( ) i �> inured to the special gain or loss of , by whom I am retained; or inured to the special gain or loss of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2