MEMORANDUM OF UNDERSTANDING WITNESSETHMEMORANDUM OF UNDERSTANDING
WITNESSETH
WHEREAS, The Panama City Police Department, hereafter referred to as PCPD, and
the CL ARwATER POLICE DEPARTMENT , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of
Investigation (FBI) and the Florida Department of Law Enforcement (FDLE), and;
WHEREAS, PCPD and the CA are headquartered within the boundaries of the State of
Florida, and;
WHEREAS. both PCPD and the CA have entered in Criminal Justice User Agreements
(UA) with FOLE and are required to abide by the FBI Criminal Justice Information
System (CJ1S) Security Policy (CSP) for access to state and national Criminal Justice
Information (CJt) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for
the State of Florida, required by the CSP and UA to grant and authorize access to CJt
within the State of Florida, and;
WHEREAS, PCPD presently has the benefit of an Electronic License and Vehicle
Information System (ELVIS) interface, operated and maintained by Florida State
University (FSU), which provides access to the National Crime Information Center,
hereafter NCIC, and the Florida Crime information Center, hereafter FCIC; and,
WHEREAS, PCPD presently has the benefit of contracting with TraCS Florida, a private
vendor, operated and maintained by FSU, which provides access to TraCS and,
WHEREAS. The CA wishes to utilize the PCPD FSU ELVIS interface for access to
NCIC and FCIC Information Systems for law enforcement purposes, and/or the CA
wishes to utilize the PCPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, PCPD is willing to share FSU employee background screening information
obtained from state and national fingerprint based records checks with the CA, in a
manner consistent with the requirements of the CSP;
NOW THEREFORE, The parties agree as follows,
1. FSU will provide the PCPD with a current and complete list of all FSU employees
who require unescorted physical or local access to CJI.
Memorandum of Understanding rev: December 9, 2013
PCPD and CA
Page 1 of 4
2. PCPD will ensure all FSU employees provided in Section 1, above, are
appropriately screened and trained.
3. PCPD will fingerprint and submit the requisite identification information on FSU
employees who require unescorted physical or local access to CJI prior to being
granted access. The PCPD will use its criminal justice ORI for submitting
fingerprints requited by the CSP and UA.
4. PCPD will maintain a current and complete list of all FSU employees who have
been authorized to access CJI. Employee information shall include name, date of
birth, and, if previously provided, Social Security number or unique identification to
accurately identify the employee.
5. PCPD shall provide to the CA the list of all FSU employees who are authorized
access to CJI.
6 PCPD shall defer to the FDLE CSO regarding any issues with respect to CJI
access eligibility as required by the CSP and the UA.
7. When any change occurs to the list of authorized FSU employees, the PCPD shall
provide to the CA the corrected or revised list of authorized FSU employees, and
specifically identify any additions, deletions, or modifications to the list.
8. PCPD will notify the CA in the event that a FSU employee, whether seeking or
already authorized access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes
available, every year, PCPD shall perform a name -based check via the FCIC
message switch, to include, but not be limited to hot files, and state/national
criminal history record information searches, on all FSU employees authorized
access to CJI.
10. Upon notification/determination of any type of reported or observed criminal or
other disqualifying activity by a FSU employee authorized access to CJI, the PCPD
shall immediately notify the CA via formal correspondence of the employee's
activity.
11. PCPD shall immediately notify the CA upon learning of the termination or
suspension from employment of a FSU employee authorized access to CJI.
12. The CA shall be entitled to use, through agents and employees of the PCPD, the
FSU ELVIS interface located at the PCPD for the purpose of gaining access to
NCIC and FCIC Information Systems.
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 2 of 4
13. The CA shall be entitled to use, through agents and employees of the PCPD, the
FSU TraCS interface located at the PCPD for law enforcement purposes.
14. The CA agrees to abide by all applicable local, state, and federal laws, rules and
regulations, as well as the rules and regulations of NCIC and FCIC with regards to
the use of any device accessing CJI, ELVIS, or TraCS under the terms of this
agreement.
15. The CA agrees to abide by all the terms and conditions of the most recent UA
executed into between FDLE and the CA.
16. The CA agrees that it shall make use of the ELVIS and/or TraCS access in
compliance with the CSP.
17. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to
have and operate a Mobile Device Management (MDM) solution as required by the
CSP.
18. The CA agrees to retain responsibility for, and be ultimately liable for, the validity
and accuracy of all information or data submitted for entry into the NCIC and FCIC
Information Systems by the CA, CA's agents, and the CA's authorized designees.
Subject to such authority and limitations provided pursuant to Section 768.28,
Florida Statutes, and subject strictly to the financial limits stated in Section 768.28,
Florida Statutes, the CA shall indemnify and hold harmless PCPD for any and all
liability relating to or arising out of the validity and accuracy of information and data
it submits for entry into the NCIC and FCIC Information Systems.
19. PCPD agrees to retain responsibility for, and be ultimately liable for, the validity
and accuracy of all information or data submitted for entry into the NCIC and FCIC
Information System entered by PCPD, PCPD agents, and PCPD's authorized
designees. PCPD agrees to save and hold harmless, and indemnify the CA from
any and all liability relating to or arising out of the validity and accuracy of
information and data it submits for entry into the NCIC and FCIC Information
Systems.
20. In compliance with the FDLE UA, the CA agrees to have a formal written policy
restricting ELVIS and/or TraCS access to agency owned devices and forbidding
access and use of ELVIS and/or TraCS on personally owned or public devices.
21. The CA shall designate a primary and secondary point of contact within its agency
to receive information and updates regarding FSU employees authorized to access
CJI.
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 3 of 4
22. PCPD agrees both the designated primary and secondary points of contact within
the CA shall be notified by PCPD of updates and information regarding FSU
employees authorized to access CJI.
23. PCPD shall have formal written guidelines defining the processes associated with
implementation of this Agreement.
24. PCPD will forward a copy of this Agreement to the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed
by both parties.
26. The term of this agreement is 5 years from the date of commencement, or shall
end on xx / )a / ra (mm/dd /yyyy), whichever comes first.
27. Either party may terminate this Agreement upon thirty (30) days written notice or
immediately by PCPD without notice upon finding that the CA has violated the
terms of this Agreement, or immediately by the CA without notice upon finding that
the PCPD has violated the terms of this Agreement.
28. This Agreement constitutes the entire agreement of the parties and may not be
modified or amended without written agreement executed by both parties.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed
by the proper officers and officials.
CLEARWATER POUCE DEPARTMENT
Age y Name
Authorized Signeto
Dart el W. Slaughter
Chief of Police
Date
Grit? ji
�rttee
Memorandum of Understanding rev: December 9, 2015
PCPD and CA Page 4 of 4
Scott Blida
Chief of Police
Panama City Police Department
1209 E. 15th Street
Panama City, FL 32405
(850) 872 -3100 (office)
(850) 872 -3198 (fax)
www.panamacitypotice.com
Designated Agency Contacts for Interlocal Agreements
As stated in Interlocal Agreement paragraph 20 "The CA shall designate a primary
and secondary point of contact within its agency to receive information and updates
regarding FSU employees authorized to access CJI."
Agency: Clearwater Police Dept. Date: June 30, 2016
Primary Contact:
Name: Tashadra Lankford
Title: Communications Supervisor
Phone Number: 727 - 562`4223
E -Mail Address: tashadra.lankford @myclearw
Secondary Contact:
Name: Jean Griggs
Title: Records Manager
Phone Number: 727 - 5624455
E -Mail Address: jean.griggs @myclearwater.c