06/13/2016 Council Work Session Meeting Minutes June 13, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, June 13, 2016
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff, and Councilmember
Hoyt Hamilton
Also Present: William B. Horne 11 — City Manager, Jill S. Silverboard —Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
A moment of silence was observed in remembrance of the victims of
Orlando shooting on June 12.
2. Presentations - Given.
2.1 June Service Awards
Two service awards were presented to city employees.
2.2 Police Officer Oaths
The City Clerk administered the Oath of Office to Seth Stiers, Dylan
Drummond, and Mark Bentoski.
2.3 FEMA Plaque Presentation - Elliot Shoberg, Engineering Manager
Mr. Shoberg presented the Mayor with the FEMA Community Rating System
plaque, representing flood insurance rate savings to the citizens.
2.4 PSTA/Trolley Services RFP Presentation - Cassandra Borchers, PSTA Chief
Development Officer
Ms. Borcerhs provided a PowerPoint presentation.
A concern was expressed that Council was not aware of the proposed
changes regarding the Jolley Trolley service. PSTA Representative Vice
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Mayor Jonson said he commented on the matter during closing comments at a
council meeting as well as talked about it with Council during a transit
discussion in February. In response to a question, Assistant City Manager Jill
Silverboard said Jolley Trolley was aware of today's presentation and they are
aware of the proposal. Ms. Borchers said this presentation was also given to
the Downtown Development Board(DDB) in relation to their contribution to the
coastal trolley.
City Manager Bill Horne said a couple years ago, PSTA was questioned with
how they procured trolley services. Councilmember Jonson confirmed
PSTA's procedure of competitive procurements, some of which may be
temporary. He said there is a challenge looking at all the trolley routes and
there is a fiduciary responsibility to at least go through the motions of a request
for proposals.
Concerns were expressed that Council was unaware about what today's
discussion entailed. It was said that Jolley Trolley had the assets to submit a
competitive bid. Ms. Borchers said there is not yet a final decision and there
is time for discussion, should Jolley Trolley win the bid, PSTA will be able to
assist with the capital side of their businesses, such as acquiring longer
termed contracts.
Assistant City Manager Jill Silverboard said the only change being asked by
PSTA is for the City to contract with them instead of directly to Jolley
Trolley. PSTA would then contract with Jolley Trolley. She explained that
PSTA gets federal funding based on ridership that the Jolley Trolley would not
have access to; if PSTA contracted with Jolley Trolley, they would be able to
report their ridership numbers.
In response to a comment, Ms. Borchers said construction of a bay to beach
transit would not begin in Fall 2016 as indicated in the presentation.
The Council recessed from 1:44 p.m. to 1:55 p.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
3. Finance
3.1 Approve settlement of workers' compensation claims 14000052 and 15000029, for
payment of$60,000.00 inclusive and authorize the appropriate officials to execute
same. (consent)
The Claimant was previously employed by the City of Clearwater as a Fire
Fighter/Medic. On April 22, 2014, Claimant suffered a back injury while
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responding to a call. Claimant had surgery and was released to full duty. On
February 8, 2015, Claimant had an on-the-job injury that aggravated the
previous back injury. Claimant had another surgery and was assigned a total
12% impairment rating. The treating physician opined that Claimant could
never go back to Fire Fighter duties again. To date, the City has spent
$160,658.61 for expenses related to these claims.
The Claimant was approved for a disability pension on May 12, 2016. The
claimant and claimant's attorney have agreed to settle this claim for $60,000
inclusive of attorney fees and costs.
The entire past and future indemnity and medical claims with a general release
and all attorney fees and cost would settle per statute for a total settlement of
$60,000. The City's Risk Management Division; outside attorney for the City of
Clearwater, Mark Hungate with Banker Lopez Gassler, P.A.; and the City's
Claims Committee recommend approval.
APPROPRIATION CODE AND AMOUNT:
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund, 0590-07590-545800-519-000-0000
In response to a question, Risk Manager Chuck Lane said previously attorney
fees related a worker's compensation case were regulated by a fee schedule
established by statutes. The Florida Supreme Court recently ruled that the fee
schedule is unconstitutional. The ruling will increase compensation costs by
15%.
3.2 Approve one-year blanket purchase contracts for citywide t-shirt purchases
(non-embroidered) to designated vendors, for the annual amount of$75,000.00,
including two one-year renewal terms at the City's option, and authorize the
appropriate officials to execute same. (consent)
With the branding rollout and new logo introduction, departments have been
purchasing embroidered uniform and miscellaneous clothing items from
DesignLab, as approved by Council on March 3, 2016.
DesignLab's expertise is embroidered items. Their cost for printed t-shirts was
prohibitive and outside the scope of the Pinellas County contract which we
piggyback. City departments purchase a variety of t-shirts for myriad of
requirements; a few examples are:
• Uniforms (Fire, Parks & Recreation, General Services, Gas)
• Summer Camps (Parks & Recreation)
• Sponsor/promotion and Special Events (Public Communications,
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Parks & Recreation, Gas)
• Hi-Visibility Safety T-shirts (Parking, Customer Services, Solid
Waste, Marine &Aviation)
Citywide t-shirt requirements were aggregated and Invitation to Bid (ITB)
25-16, Screen Print, Heat Transfer, and Digital Print T-Shirts was issued on
April 9, 2016; eight responses were received on April 29, 2016. T-shirt
vendors often specialize in one or two types of printing, as evidenced by the
single bid we received for providing Heat Transfer t-shirts.
Purchasing requests Council authorization to award ITB 25-16 as follows:
T-shirt Print Category Primary Award VendorSecondary Award
Vendor
Screen Print Logo HQ JB Edwards
Heat Transfer EmbroidMe n/a
Digital Print Reliable Promotions n/a
Purchasing recommends a primary and secondary vendor award for screen
print t-shirts due to the volume and variety required. The award is
recommended for an annual amount of$75,000.00, with two one-year renewal
terms at the City's option.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract has been included in the individual departments' fiscal
year budget and will be included in future year budget requests.
In response to questions, Purchasing Manager Alyce Benge said the item
before Council is a not to exceed amount and considered as part of what
Council approved previously.
4. Gas System
4.1 Report on the Clearwater Gas System (CGS) Fiscal Year 15/16 Dividend to the City
General Fund. (WSO)
By City Council policy, CGS pays an Annual Dividend of at minimum
$1,700,000 to the City's General Fund. After the City books close for the year,
the Gas System calculates the Annual Adjusted Dividend payment to return '/2
of its annual Net Income less debt service interest as a Dividend to the City in
the following year. CGS' financial performance for Fiscal Year 14/15 exceeded
the minimum requirements resulting in a total dividend for Fiscal Year 15/16 of
$2,546,812, an increase of$846,812 above the minimum payment to the City.
Clearwater Gas System Managing Director Chuck Warrington provided a
PowerPoint presentation.
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4.2 Accept a Natural Gas Easement over, under, across and through a portion of the
Belleview Biltmore Country Club, conveyed by Belleview Biltmore Country Club Corp,
a Florida Corporation, given in consideration of receipt of$1.00 and the benefits to be
derived there from. (consent)
The Belleview Biltmore Country Club, Inc. (Grantor) has granted a five-foot
wide natural gas easement at address One Country Club Lane, which is a
privately-owned property (Parcel ID# 21-29-15-06480-000-0100), for the
installation of a natural gas main. The main extension will serve the property
currently under development, which is owned by Belleview Place Land, LLC
(Parcel ID#21-29-15-06480-000-0301). This is the former location of the
Belleview Biltmore Hotel. A separate Easement will be granted to serve the
Belleview Biltmore redevelopment site.
The easement grant is sufficient for the City to maintain and replace its
facilities as necessary in perpetuity, or until such time as the City determines to
abandon its use.
5. Human Resources
5.1 Approve an increase to the Blanket Purchase Order BR510631 in the amount of
$220,000.00, to Unum Life Insurance Group, for life insurance premiums, for the
period June 2016 through December 2016, and authorize the appropriate officials to
execute same. (consent)
Approve the increase to Blanket Purchase Order BR510631 in the amount of
$220,000.00 for the following life insurance premiums: City Basic Life, CWA
Life, SAMP Life, SAMP Supplemental Life, Retiree Life and Long Term
Disability. On December 4, 2014, Council approved the current purchase
order for the term of January 2015 through December 2016, in the amount of
$456,000.00. Due to premium increases in January 2015, the premiums have
averaged $27,000 a month and the Purchase Order funds have been
expended.
Unum provides for the following group life insurance benefits:
CWA Life: 1 1/2 times annual salary, not to exceed $50,000
SAMP Life: 1 times annual salary
Voluntary SAMP Supplemental: in incremental amounts of$50,000, not to
exceed $500,000, payroll deducted from employee
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Basic Life Insurance in the amount of$2,500 for Police, Fire and SAMP
employees;
Long Term Disability Insurance for contract employees who do not participate
in the pension;
Retiree Life Insurance in the amount of$1,000 for those who retired prior to
October 1, 2008.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 590-07590-545500, Life Insurance Premium,
to fund this increase.
6. Parks and Recreation
6.1 Approve blanket purchase orders (contracts) to Blue Jays Baseball Club (Blue Jays)
and Philadelphia Phillies Baseball Club (Phillies) for renting of Florida Auto Exchange
Stadium and Bright House Networks Field in the amount of$40,000 each, to
accommodate Sport Tourism tournaments held at these venues as a sole source, with
two one-year renewal terms at the City's option, and authorize the appropriate officials
to execute same. (consent)
Staff is requesting a blanket purchase order be issued to both Blue Jays and
Phillies in order to facilitate the renting of the two stadiums for tournaments
and baseball games associated with Sport Tourism in Clearwater and Pinellas
County.
The City has an agreement with the Phillies to manage the city-owned Bright
House Networks Field and share in revenue from events cosponsored by the
City and Phillies i.e. High School Graduations, American Conference Baseball
Tournament, Boo Fest etc. However, when teams and tournaments come to
Clearwater as a destination for their national or international events and desire
to use one or both of these stadiums a rent is charged to the user groups.
The City Parks and Recreation Athletic Division assists in helping these groups
schedule time and rent these stadiums since neither the Phillies nor Blue Jays
have any desire in renting directly to user groups. The City operates as
facilitator for these groups, ensuring the funds are collected from the user
groups and remitted to the teams.
The City has been doing this for several years, specifically for the Men's Senior
League Baseball (MSLB) International Tournament held on fields in Clearwater
and Dunedin in the fall.
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In accordance with City Code, Section 2.564 (b), Exceptions to bid and
quotation procedure, the utilization of these fields is not subject to bid as they
are available from only the respective entities, therefore a sole source.
APPROPRIATION CODE AND AMOUNT:
Funding for the Blanket Purchase Order will come from revenue generated by
the event sponsor and submitted to the City through the Special Events
funding code 181-99865 through the remainder of fiscal year 2015/16. In fiscal
year 2016/17, all sports tourism expenditures will be charged to cost center
0 10-0 1836 (Sports Tourism) with offsetting revenues received in code
010-344561 (Rentals).
In response to questions, Parks and Recreation Director Kevin Dunbar said
this is not the first time the Blue Jays are included in the contract. The Blue
Jays facility is needed in order to host the Men's Senior Baseball League.
6.2 Approve a purchase order (contract) to Construction Manager at Risk Keystone
Excavators, Inc. of Oldsmar, Florida in the amount of$300,085.50, which includes a
10% contingency, for site work and construction of a pier and boardwalk associated
with the Marina District Boardwalk at the Papaya Street Entry Node; increase CIP
315-93639 Marina District Boardwalk and Entry Nodes by $150,000, increasing the
budget from $606,510 to $756,510, to be funded by the transfer of$150,000 from
general fund reserves at third quarter; and authorize the appropriate officials to
execute same. (consent)
On August 14, 2013, the City Council approved establishing a Capital
Improvement Project Marina District Boardwalk and Entry Nodes (CIP
315-93639) for $606,510 to design, permit and construct three access entry
nodes for the future Marina District Boardwalk at Baymont Street, Papaya
Street and the pedestrian walk under bridge at SR 60.
Staff has been working for over two years to obtain all of the necessary
permits to construct the pier and boardwalk in the intercoastal as well as
design and plan for the construction primarily of the Papaya Street entry node.
Staff has met with representatives and homeowners adjacent to the street end
at Baymont and determined to delay the entry node at this location since it
may be many years before this entry point is needed. Furthermore, the street
right-of-way on Baymont has several issues that need to be addressed prior to
any development occurring.
This purchase order is for the construction of a pier and boardwalk
approximately 90 feet in length and 14 feet wide in accordance to the Marina
District Boardwalk Guidelines established by Ordinance 8438-13 on
September 5, 2013 as well as providing the necessary site work and utility
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work to construct the Papaya Street Plaza.
Items which have already been purchased or encumbered for the plaza
include palm trees, brick pavers, electrical contract, and light bollards.
Items still to be purchased include masonry blocks, wall caps, fountain,
entrance sign, and installation of concrete walks, brick pavers and planters.
If approved, Keystone Excavators will begin site work and construction on July
15. All construction on the plaza is to be completed by November 15, 2016.
Keystone Excavators was selected under the Request for Qualifications
process based on qualifications, experience on similar projects, staff
experience and availability, and knowledge of city standards. Keystone has
been the selected low bidder on many past city projects of similar scope and
the City was pleased with their performance.
Additional funding of$150,000 is being requested to address increased costs
of the project, including electrical/utility relocation; pier redesign and material
modifications needed to address sea grass beds and engineering and design
costs due to length of permitting process. None of these were anticipated in
the original budget.
APPROPRIATION CODE AND AMOUNT:
Additional funding needed for this contract will be provided by a third quarter
budget amendment allocating General Fund reserves in the amount of
$150,000 to capital improvement project 93639, Marina District Boardwalk &
Entry Nodes.
USE OF RESERVE FUNDS:
Inclusive of this item if approved, a net total of$2,068,646 of General Fund
reserves has been appropriated by Council to fund expenditures in the 2015/16
operating budget. The remaining balance in General Fund reserves is
approximately $29.6 million, or 23.8% of the current General Fund operating
budget.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the main entrance to the marina district boardwalk will be located at Papaya
Street. The north end is by Belle Harbor, at this time, the residents are not
receptive to anything beyond a boardwalk. The City must acquire right-of-way
access in order to implement an entryway feature. Engineering Director Mike
Quillen said the project will not impact Poinsetta Avenue or East Shore Drive.
6.3 Approve First Amendment to Revocable License Agreement with All Around
Amusements, LLC (AAA) to provide additional entertainment concessions at Pier 60
Park, increase AAA license fee from $52,500 to $102,500 per year, extend option to
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renew Agreement by two additional years from four to six, and authorize the
appropriate officials to execute same. (consent)
On April 16, 2014, the Council approved a Revocable License Agreement with
AAA to provide entertainment concessions at Pier 60 Park that included an
inflatable bounce house, dry slide, wet slide and other inflatable concessions.
Under this License Agreement, AAA pays a license fee of$52,500 per year
payable on monthly terms designated in the Agreement. The City has the
opportunity to renew the Agreement on an annual basis up to four additional
years. They have requested renewal for the second year as well as a
modification of their Agreement to provide additional entertainment options
including trampoline bungee jumps on Clearwater beach.
AAA has been providing this alternative entertainment option since a similar
Agreement with Emerald Coast Bungee, Inc. was terminated.
Staff is recommending amending AAA's Revocable License Agreement to
formalize the current temporary status that allows AAA to provide additional
entertainment in the way of providing trampoline bungee jumps.
While the current Agreement allows them to add new entertainment options,
there is no provision that specifies the additional revenue due the City for
expansion of their business.
Therefore, this First Amendment to Revocable License Agreement increases
the amount of the license fee from $52,500 to $102,500 and adds an additional
two years of renewal options to the Agreement.
The City will have the opportunity to renew the Agreement with the Amendment
on an annual basis up to four more years at which time a new Request for
Proposal will be issued for renewal or new services.
Staff is requesting the additional two years so that AAA can recoup any capital
costs associated with expanding the scope of the Agreement.
In response to questions, Administrative Support Manager Felicia Donnelly
said the cost increase is due to the vendor going out of business, the City is
paying AAA the same amount it was paying the other vendor, resulting in an
increase to AAA. Parks and Recreation Director Kevin Dunbar said the
existing operator is doing well. In the past, concerns were raised regarding
operating the inflatable concessions during turtle nesting season, the State
has granted the City permission to maintain the inflatables year round.
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6.4 Approve modifications to Purchase Order ST 112388 to Omega Sign Service
Corporation of Odessa, Florida, in order to allow Omega to complete contractual
obligations to construct scoreboards and decorative signs at Carpenter Complex and
Jack Russell Stadium. (consent)
Omega Sign Service Corporation of Odessa, Florida was awarded a purchase
order contract to construct scoreboards and decorative signs at Carpenter
Complex and Jack Russell Stadium in the amount of$163,225 on December 3,
2015. Notice to Proceed was given on December 9, 2015 with a projected
construction and completion date of February 10, 2016 (45-day contract).
As of May 23, 2016, the contract has yet to be completed. The City has paid
invoices based on work performed and materials and scoreboards on site of
$69,227 leaving a balance of$93,998 to complete the contract.
Based on the fact that the contract was not completed on time, the City has
determined that Omega Sign Service Corporation is in default of the contract
(S.17) and unable to complete the contract without some modifications to the
contract.
In an attempt to salvage the work already done and the fact that the contractor
is willing to work with the City to complete the project the contract will be
modified under Remedies (S. 18). These remedies allow for the City to
purchase the services required under the contract from the open market to
complete the required work.
Since Omega Sign is willing to do all of the work required by the contract but
does not have the financial means to purchase necessary materials and labor
to complete the project, the City will purchase these items with the cost of said
items deducted from the contract issued to Omega Sign Purchase Order
ST112388.
A complete list of equipment, supplies and labor necessary to complete the
project has been identified. Items from this list will be purchased by the City
according to all city purchasing requirements. Omega will then construct the
signs using city-owned materials and services under the direct supervision of
Parks and Recreation Construction Manager.
If there is a balance of funds remaining in purchase order ST112388 after all
invoices have been paid, the remainder will be submitted to Omega Signs.
The current estimate cost to complete the project based on the list is
$91,004.20. The current balance remaining in the purchase order is $93,998,
leaving a balance of$2,993.80 for Omega Signs once the project is complete.
Upon approval, Omega will complete construction of the signs according to the
specifications no later than 30 days. Failure to do so will result in default of the
modified contract and all materials and equipment purchased will be forfeited
to the City.
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This modified contract does not invalidate the remainder of the original
purchase order contract and all other conditions of the contract remain in force.
In response to a question, Parks and Recreation Director Kevin Dunbar said
staff does not want to give the contractor more money. The contractor has
agreed to do the balance of the work. The contractor installed the scoreboard
at Brighthouse Field.
6.5 Approve blanket purchase order to Pyrotechnico of New Castle, PA for$95,000 to
provide fireworks displays for special events, most notably the Fourth of July
Ceremony (RFP 1-15), one one-year renewal terms at the City's option, and authorize
the appropriate officials to execute same. (consent)
The City issued a request for proposal (RFP 1-15) in April 2015 for fireworks.
The successful bidder was Pyrotechnico of New Castle, PA and a Blanket
Purchase Order (BR510720) was issued for$95,000 with two one-year
renewal terms at the City's option.
Pyrotechnico provided excellent service the past year and staff is
recommending a renewal of the contract for the second year under the terms
of the original RFP.
Since the amount of the contract over a three-year term exceeds $100,000,
staff is seeking Council approve this item.
APPROPRIATION CODE AND AMOUNT:
Funding for the Blanket Purchase Order will come from a variety of operating
codes but primarily from the special events cost center 010-01814.
In response to a question, Administrative Support Manager Felicia Donnelly
said an RFP will be required at the end of this contract.
6.6 Approve a proposal by Construction Manager at Risk Certus Builders of Tampa,
Florida, in the amount of$149,635.95 for the renovation and construction of restrooms
at Jack Russell Stadium located at 800 Phillies Drive and authorize the appropriate
officials to execute same. (consent)
In April 2015, the Lease Agreement between the City and The Winning Inning
Inc. for the use, operation and maintenance of Jack Russell Stadium was
mutually terminated. Since then the City has assumed operations of the
stadium and continues to program and operate a vibrant and busy schedule of
activities throughout the year.
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This project will convert a men's restroom on the third base side of Jack
Russell Field into a men's and women's restroom that can be used by visitors
to either Jack Russell or Walter Campbell Park.
CDBG (Community Development Block Grant) funding has been secured and
will be used to assist in the funding of this project.
Request to award the contract to an at risk contractor is due to the very tight
time schedule and need to complete the project to meet federal funding
guidelines associated with CDBG funding.
This item supports the City Strategic Direction by providing not only quality
facilities and improvements to maintain the city infrastructure but also provides
efficiency in partnering with other funding agencies to meet the needs of the
community.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Project 315-93656, Jack Russell
Demolition and Refurbishment.
A concern was expressed with the contingency listed in the proposal. Staff
was directed to review the contingency and provide Council with a corrected
proposal prior to the council meeting.
Staff was directed to provide a copy of the site plan.
6.7 Support the SUN Trail funding to construct the Courtney Campbell Causeway Trail
Overpass, authorize the City Manager to commit to the transfer of necessary city
right-of-way/property for the project, authorize the City Manager to execute a
Memorandum of Understanding for maintenance of the overpass upon completion,
and adopt Resolution 16-16.
Trails are an essential part of the City of Clearwater's multi-modal
transportation and recreation network.
In 2004, the City identified both the Courtney Campbell Causeway Trail and the
Ream Wilson Clearwater Trail, Bayshore segment, as trails needed in the
bicycle and pedestrian master plan. Subsequently both the trails have been
included in the Pinellas County long range transportation plan and have been
funded and completed.
The Courtney Campbell Causeway Trail currently terminates on the south side
of SR 60 (Gulf-to-Bay Blvd.) connecting to the Ream Wilson Clearwater Trail,
Bayshore segment, on the north side utilizing a signalized pedestrian
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crosswalk. The current configuration slows down motor vehicle traffic on SR
60 (Gulf-to-Bay Blvd). The proposed overpass project will provide a safer
alternative to the current at grade crossing for the trail users as well as
enhancing the traffic flow of motor vehicles on SR 60 (Gulf-to-Bay Blvd.).
The Courtney Campbell Causeway Trail Overpass has been identified as a
priority by the Pinellas County Metropolitan Planning Organization in their long
range transportation plan and on their transportation alternatives list. The City
of Clearwater will be submitting an application for SUN Trail funding to
complete the Courtney Campbell Causeway Trail Overpass. Although the
funding source does not require a match, FDOT will require that the City
maintain the overpass on completion.
The application requires demonstration of city support.
The Florida Department of Transportation requires a letter demonstrating the
City's commitment to convey the necessary city right-of way and/or city owned
property that will be necessary for the overpass structure. The property, 3198
Gulf-to-Bay Boulevard, was acquired last year by the City of Clearwater to
serve this purpose.
6.8 Support the SUN Trail funding to complete the Pinellas Trail Loop and adopt
Resolution 16-17.
Pinellas County will be submitting an application for SUN Trail funding to
complete the Pinellas Trail Loop. The Pinellas Trail Loop provides
transportation and recreation access throughout Pinellas County. A large
portion of the Pinellas Trail is completed with the exception of several
segments, including one in Clearwater's jurisdiction in the Countryside area.
The application requires demonstration of community support.
7. Police Department
7.1 Authorize the Chief of Police to sign a Memorandum of Understanding with the
Panama City Police Department for the use of the Electronic License and Vehicle
Information System (ELVIS) and Interface system as well as the use of the TraCS
electronic Traffic Crash reporting system, operated and maintained by the Florida
State University. (consent)
Currently the Clearwater Police Department (CPD) utilizes multiple sources to
obtain Criminal Justice Information, to obtain information related to the
registration and operation of motor vehicles, and to create vehicular crash
reports.
The Florida State University (FSU), supported by the Florida Department of
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Transportation (FDOT), has created a centralized program that will allow law
enforcement agencies to access Criminal Justice information, vehicular
registrations, and drivers' license information through FSU's centralized
program.
FSU, supported by FDOT, has also created a centralized program that allows
law enforcement agencies to create vehicular crash reports.
The Panama City Police Department presently has the benefit of an Electronic
License and Vehicle Information System (ELVIS) interface, operated and
maintained by FSU, which provides access to the National Crime Information
Center and the Florida Crime Information Center.
The Panama City Police Department also presently has the benefit of
contracting with TraCS Florida, a private vendor, operated and maintained by
FSU, which provides the use of the TraCS electronic Traffic Crash reporting
system.
CPD will be required to enter into a Memorandum of Understanding with the
Panama City Police Department to access the ELVIS and TraCS systems.
The Panama City Police Department wants to be held harmless for any and all
liability relating to or arising out of the validity and accuracy of information and
data CPD submits for entry into the NCIC and FCIC Information Systems.
There are no operating costs associated with utilizing the ELVIS and TraCS
systems for law enforcement agencies.
Currently, CPD utilizes the electronic Crash Report system "QuickCrash with
ReportBeam," at an annual cost of$18,115.65. By utilizing the TraCS system,
CPD will no longer incur those costs.
APPROPRIATION CODE AND AMOUNT:
There are no operating costs associated with utilizing the ELVIS and TraCS
systems for law enforcement agencies.
8. Engineering
8.1 Approve Engineer of Record (EOR) Supplemental 3 Work Order to McKim and Creed
in the amount of$126,700 for Inflow and Infiltration Flow Reduction Project
(15-0004-UT) and authorize the appropriate officials to execute same. (consent)
March 19, 2015, City Council approved a work order to FOR McKim & Creed to
identify sources and quantity of Inflow and Infiltration (1/1) problematic sewer
basins to remediate in the amount of$146,200.
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August 14, 2015, City Manager approved supplemental 1 work order for the
removal of temporary flow meters and the installation of open channel meters
and a level sensing device at various locations increasing the work order by
$14,550.
October 1, 2015, City Council approved supplemental 2 work order to relocate
and add extra flow sensors, followed by site investigations to exactly locate
points of 1/1 and generate maintenance work orders for the City to implement
immediately. To summarize, the goal of this phase of the project is to "Find and
Fix" significant sources of 1/1 in the Marshall Street Water Reclamation Facility
(WRF) and East WRF basins, in the amount of$179,825.
Supplemental 3 provides for I and I flow reduction verification via flow metering
and the determination of resulting savings and return on investment for the
East and Marshall Street WRF basins. In addition, flow monitoring will
commence on the North East WRF basin in the amount of$126,700 for a new
work order value of$467,275.
APPROPRIATION CODE AND AMOUNT:
0315-96665-561300-535-000-0000 $126,700
Funds are available in capital improvement project 315-96665, Sanitary Sewer
R&R.
8.2 Award a Purchase Order (Contract) to Evoqua Water Technologies LCC of
Waukesha, WI, for the East Water Reclamation Facilities Clarifiers 1 and 2
replacement of mechanical equipment in the amount of$225,874, which is the lowest
responsible bid received in accordance with the plans and specifications, and
authorize the appropriate officials to execute same. (consent)
This equipment purchase allows for the rehabilitation of the East WRF existing
clarifiers 1 and 2. These are the last two of fourteen secondary clarifiers
scheduled for rehabilitation at the City's three Water Reclamation Facilities.
Similar to the other successful clarifier rehabilitation projects, the old
equipment will be sequentially taken out of service and replaced with the new
mechanical equipment.
Project benefits are improved process efficiencies, ongoing rehabilitation and
restoration strategy of treatment infrastructure, increased environmental
protection and regulatory compliance.
The design phase is scheduled to be completed in July of 2016 and the
construction phase is scheduled for completion in February of 2017.
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
Engineer of Record, King Engineering Inc. has reviewed the four bids received
and recommended award to Evoqua Water Technologies LCC.
King Engineering under separate contract will be providing Construction
Engineering Inspection services during the construction phase.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the East Water Reclamation Facility.
APPROPRIATION CODE AND AMOUNT:
0315-96654-563800-535-000-0000 $225,874
Funds are available in capital improvement project 315-96654, Facilities
Upgrade and Improvements, to fund this contract.
In response to questions, Engineering Manager Rob Fahey said the bids that
lacked a contingency amount were related to optional bid items for equipment
purchase. The item before council is for the East Plant, the two clarifiers at the
plant are the last two to be rehabilitated.
9. Fire Department
9.1 Approve the Pinellas County Emergency Medical Services Continuing Medical
Education Agreement with the City of Clearwater effective October 1, 2015 through
September 30, 2017 and authorize the appropriate officials to execute same.
(consent)
Pinellas County Emergency Medical Services (PCEMS) and the Fire & Rescue
Department have implemented a transition of the EMS training platform. This
EMS training platform is called Continuing Medical Education (CME). St.
Petersburg College historically provided this service under contract with
PCEMS and in collaboration with the Pinellas County Office of the Medical
Director.
To improve responsiveness and to increase efficiency, the various
stakeholders of PCEMS proposed to have the EMS agencies provide CME. A
major shift in the CME program is to have instructors from the Fire
Departments and Sunstar. This is part of global collaborative approach by all
Pinellas County EMS agencies to increase the quality of the CME training. The
end result is a higher level of care provided to the community.
This change in delivery of CME has numerous positive influences on the EMS
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
system as whole. Some examples include allowing members of the EMS
system teach others in the system which allows for a cohesive feedback
mechanism. At the same time, there is flexibility built into the delivery
mechanism to allow adjustments based on call volume to ensure
comprehensive operational needs.
Each individual agency receives reimbursement from PCEMS for all associated
costs. The agreement provides salary and benefit reimbursement to
Clearwater Fire & Rescue for instructors' class and preparation time. The
proposed CME Contract duration is two years with two options to extend it for
one year periods.
In response to a question, Fire Chief Robert Weiss said the Department has
been invoicing and receiving payments since the contracts effective date.
10. Library
10.1Approve the Design and Construction agreement with St. Petersburg College for an
amount not to exceed $5,664,639 for a Joint Use Library to be built on the Clearwater
Campus of St. Petersburg College, replacing the existing East Branch Library of the
Clearwater Public Library System, and authorize the appropriate officials to execute
same. (consent)
The project to create a Joint Use Library on the Clearwater Campus of SPC
incorporating the Clearwater East Branch of the public library system has been
under discussion for several years. Planning is now complete and this
agreement will allow the College to begin construction on this project. The City
space will include 16,466 square feet comprised of 9,456 square feet of
City-designated Space and the City's proportionate share (37.8 percent) of the
Shared Space within the Library building which is calculated to be 7,010
square feet. The City's costs are not to exceed $5,664,639. The GMP lists the
cost per square foot at$277.08. The City is also responsible for additional
costs for dedicated parking spaces, design fees and public art. Funding is
available from Penny III funding. The approximate duration of the construction
time is 18 months, with the City opening expected in early 2018.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93530, Consolidated
Eastside/SPC Library, to fund this contract.
In response to a question, Architect Leandro Arroyo said the renderings
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
provided show elevations. The building will have a presence in the area. The
building has a north elevation that will project forward, the east entrance will
prepare patrons from the city parking area through a covered area. The
estimated cost includes the demolition of the existing facility.
It was requested that Mr. Arroyo provide a copy of the 3D model.
10.2Approve the Operating Agreement with St. Petersburg College for the ongoing
operation of the Joint Use Library to be built on the Clearwater Campus of St.
Petersburg College, replacing the existing East Branch Library of the Clearwater
Public Library System, and authorize the appropriate officials to execute same.
(consent)
The project to create a Joint Use Library on the Clearwater Campus of SPC
incorporating the Clearwater East Branch of the public library system has been
under discussion for several years. Planning is now complete and construction
should begin soon on this project. The Operating agreement will define the
ongoing rights and obligations of both parties in this Joint Use facility, as well
as the financial obligations of both. The Library will be established as a
co-management arrangement, with staff from both participants working
cooperatively to provide service to the general public as well as College faculty
and students. Funding would come from the general fund budget and would be
approved by Council annually. The agreement would be in effect for 30 years,
beginning with the move of the public library into the facility expected in
December of 2017 for a January 2018 opening, with the possibility of two ten
year extensions. Costs are expected to be substantially equal to the current
East Branch operation.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 01734, East Branch Library, to fund this
contract.
In response to questions, Assistant City Manager Jill Silverboard said the
additional FTEs were included in the budget planning forecast provided to
Council in April. Library Assistant Director Jennifer Obermaier said the facility
will have retractable glass walls that will allow city staff to close off the City's
library space. It is not anticipated that the space will be closed off since the
intent is to maintain the same hours of operation as the college library.
11. Planning
11.1Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
District for 2191 Bell Cheer Drive and 2130 Pleasant Parkway, and pass Ordinances
8901-16, 8902-16 and 8903-16 on first reading. (ANX2016-04013)
These voluntary annexation petitions involve two parcels of land totaling 0.667
acres. Both parcels are occupied by single family dwellings and are located
generally south of Druid Road, east of South Hercules Avenue, west of South
Belcher Road and north of Lakeview Road. The applicants are requesting
annexation in order to receive solid waste service from the City and will be
connected to the city sanitary sewer as part of the Belcher Area Sanitary
Sewer System Extension Project. The properties are contiguous to existing city
limits along at least one property boundary. It is proposed that the properties
be assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from Pinellas County.
Collection of solid waste will be provided to the properties by the City.
The applicants have paid the City's sewer impact fee in full, and will be
connected to the City sanitary sewer system by the contractor soon.
The properties are located within Police District II and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve these properties with sanitary
sewer, solid waste, police, fire and EMS service. Water service will
continue to be provided by the County. The proposed annexations will
not have an adverse effect on public facilities and their levels of service;
and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The uses
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
11.2Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1739 El Trinidad Drive East and pass Ordinances 8904-16, 8905-16 and
8906-16 on first reading. (ANX2016-04014)
This voluntary annexation petition involves a 0.161-acre property consisting of
one parcel of land occupied by a single family dwelling. It is located on the east
side of El Trinidad Drive East approximately 570 feet north of SR 590. The
applicant is requesting annexation in order to receive sanitary sewer and solid
waste service from the City. The property is located within an enclave and is
contiguous to existing City boundaries to the west and east. It is proposed that
the property be assigned a Future Land Use Map designation of Residential
Low (RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County. The
closest sewer line is located in the adjacent El Trinidad Drive East
right-of-way. The applicant has paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend city
sewer service to this property. Collection of solid waste will be provided
to the property by the City. The property is located within Police District
III and service will be administered through the district headquarters
located at 2851 North McMullen Booth Road. Fire and emergency
medical services will be provided to this property by Station 48 located
at 1700 North Belcher Road. Water service will continue to be provided
by Pinellas County. The City has adequate capacity to serve the
property with sanitary sewer, solid waste, police, fire and EMS service.
The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses allowed in
the Low Medium Density Residential (LMDR) District and the property
exceeds the District's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan
and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
limits to the west and east; therefore, the annexations are consistent
with Florida Statutes Chapter 171.044.
11.3Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL), and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1321 Springdale Street, and pass Ordinances 8907-16, 8908-16, and
8909-16 on first reading. (ANX2016-04015)
This voluntary annexation petition involves a 0.178-acre property consisting of
one parcel of land occupied by a single family dwelling. It is located on the
south side of Springdale Street approximately 338 feet east of North Betty
Lane. The applicant is requesting annexation in order to receive solid waste
service from the City. The property is located within an enclave and is
contiguous to existing city boundaries to the north, east, west, and south. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water and sanitary sewer service from
the City. Collection of solid waste will be provided to the property by the
City of Clearwater. The property is located within Police District II and
service will be administered through the district headquarters located at
645 Pierce Street. Fire and emergency medical services will be
provided to the property by Station 51 located at 1720 Overbrook
Avenue. Water and sanitary sewer service will continue to be provided
by the City. The City has adequate capacity to serve the property with
solid waste, police, fire and EMS service. The proposed annexation will
not have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses allowed in
the Low Medium Density Residential (LMDR) District and the property
exceeds the District's minimum dimensional requirements. The
proposed annexation is consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the north, east, west, and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
11.4Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
District for 1300 Fairfield Drive; and pass Ordinances 8910-16, 8911-16 and 8912-16
on first reading. (ANX2016-04016)
This voluntary annexation petition involves a 0.238-acre property consisting of
one parcel of land occupied by a single-family dwelling. It is located on the
southwest corner of Lakeview Road and Fairfield Drive. The applicant is
requesting this annexation in order to receive sanitary sewer and solid waste
service from the City. The property is contiguous to existing city boundaries to
the north and east. It is proposed that the property be assigned a Future Land
Use Map designation of Residential Low (RL) and a Zoning Atlas designation
of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. The closest
sanitary sewer line is located in the adjacent Lakeview Road
right-of-way. The applicant has paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend City
sewer service to this property. Collection of solid waste will be provided
to the property by the City of Clearwater. The property is located within
Police District III and service will be administered through the district
headquarters located at 2851 North McMullen Booth Road. Fire and
emergency medical services will be provided to the property by Station
47 located at 1460 Lakeview Road. The City has adequate capacity to
serve the property with sanitary sewer, solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density
of 5 units per acre. The proposed zoning district to be assigned to the
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
property is Low Medium Density Residential (LMDR). The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
limits to the north and east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
12. Marine & Aviation
12.1Approve Department of Environmental Protection (DEP) Agreement: MV192 for
CVA15-760 for Clean Vessel Act Grant Program funding for the operation,
maintenance and repair of the Clearwater Beach Marina pump out vessel and
authorize the appropriate officials to execute same. (consent)
The DEP, under the Florida's Clean Vessel Act Grant Program, makes
provision for reimbursement for the operation, maintenance and repair of the
pump out vessel. Grant funding has been approved in the amount of
$12,003.57 (75% of project costs) through May 31, 2017. The City's match of
$4,001.19 (25% of project costs) will be accounted for in hourly wages and
parts cost.
The City is required to conduct operation of the pump out vessel under a Pump
out Station Operational Plan that specifies hours of operation, maintenance
principles, methods in determining volume of material pumped including the
use of flow meters as may be necessary, information/educational materials on
pump out operation and assurances that the pump out vessel will be used
solely for the collection of recreational boat sewage. A pump out log is
required each calendar quarter.
In response to a questions, Marine and Aviation Operations Manager Gordon
Wills said the Downtown Marina has the Clean and Resilient Marina
designation, while the Beach Marina has the Clean Marina designation.
12.2Ratify and confirm a new lease agreement with Steven M. Hasley, d/b/a REMAX
Action First for a lease term of five years with a five-year extension option and
approve the Clearwater Marina Parking Permit Office Project.
Staff is requesting the City approve a new lease for Steven M. Hasley, d/b/a
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
REMAX Action First for a longer lease term in exchange for giving up 179
square feet of office space so a parking permit office can be constructed.
The City of Clearwater Parking System has requested space in the marina
building in order to build a parking office so they will be able to better serve Lot
43. This office would allow them to sell parking permits and also give them a
parking office centrally located on Clearwater Beach. Several options for the
parking office were explored including building a separate structure. A separate
structure for an office would not be cost effective as FEMA codes would
require the building be on stilts at an estimate total project cost of$300,000.00.
As an alternative, building an office in existing space in the marina building will
cost$38,828.43.
The Parking System will be taking over the marina office storage room (161
square feet) and Remax's conference room (179 square feet) to build out 340
square feet of office space. The project is being completed by Certus Builders
who are an engineer of record with the City of Clearwater and construction
work commenced 5/31/16.
Remax has agreed to give up the 179 square feet in exchange for a longer
lease term. They currently have a 3-year lease term with a 1-year extension
but the new lease offers a 5-year lease term with the option for a 5-year
extension. The annual rent will be reduced by $2,346.69 to account for the loss
of 179 square feet.
The Parking System will be paying for the cost of the project which includes
building Remax out a new conference room in their existing space. Effective
June 1, 2016, the Parking System will also be paying the Marine &Aviation
Department for 340 square feet of space at an annual rate of$4,457.40.
13. Public Utilities
13.1Approve a Blanket Purchase Order to SNF Polydyne Inc., of Riceboro, GA, in the
annual amount of$450,000.00 with the option for two, one-year term extensions for
Polymer Services effective July 1, 2016, and authorize the appropriate officials to
execute the same. (consent)
Polymer is used at the City's three Water Reclamation Facilities (WRF) to
thicken biosolids and reduce the amount of water in the final dewatered cake,
thereby reducing hauling and disposal costs. Biosolids must be processed daily
at all three facilities to meet permit requirements.
In 2011, the City entered into a Performance Based Contract (PBC) with
Siemens Industry, Inc. that included the installation of centrifuge dewatering
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
devices to replace existing, outdated, and inefficient belt filter presses. The
centrifuges are now operational. The Siemens-managed Polymer testing was
performed as part of that project.
Two of four of the solicited Polymer manufacturing/supply companies
expressed their interests in testing and quoting to Siemens within the new
parameters, and were approved to conduct jar testing. One company, SNF
Polydyne, Inc., which is the City's current Polymer supplier, tested and
provided documentation along with a price quote. Others declined for various
reasons, with inefficiency and cost prohibitiveness in transportation due to their
manufacturing locations and the relatively small quantities of Polymer required
by the City being the primary explanation. Since SNF Polydyne, Inc. conducted
their testing and provided their quote, no other company has expressed any
interest in conducting tests and providing quotes for Polymer.
The current contract for Polymer supply with SNF Polydyne, Inc. expires on
June 30, 2016. SNF Polydyne, Inc. has agreed to hold the current contract
price of$1.05 per pound for the next contract period. Being that SNF Polydyne,
Inc. is the sole source manufacturer and distributor of the Polymer products,
which mandates them to be exempt from bidding pursuant to City Code
Section 2.564 (1) (b), staff recommends this BPO awarded to them.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 113,424.66 FY 15/16
0421-01351-551000-535-000-0000 $ 336,575.34 FY 16/17
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
centers 0421-01351, Wastewater Environmental Technologies, in the amount
of$113,424.66 to fund the current fiscal year's cost of the contract. The
funding for the remaining balance of$336,575.34 will be included in the Water
and Sewer recommended operating budget from the Director.
14. Economic Development and Housing
14.1 Continued from 6/1/16: Approve the 2016 Affordable Housing Inventory List pursuant
to requirements of Chapter 166.0451, Florida Statutes and adopt Resolution 16-14.
The 2006 Legislature amended Chapter 166, Florida Statutes, adding Section
166.0451 entitled "Disposition of municipal property for affordable housing."
The state statute includes that the governing body of each municipality must
review the proposed affordable housing inventory list at a public hearing, and
may revise the list at the conclusion of the hearing. Following the public
hearing, the local governing body must adopt a resolution that includes an
inventory list of such property deemed appropriate for affordable housing
development.
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
On June 6, 2013, the City Council adopted Resolution 13-10, the 2013
Affordable Housing Inventory to identify only two city-owned parcels of land
appropriate for use as affordable housing. The City has acquired five additional
parcels of land making it a total of seven parcels to which it has title as
appropriate for use as affordable housing.
Section (1) of the statutory amendment requires that every three years each
municipality prepare an inventory list of all real property within its jurisdiction to
which the municipality holds fee simple title that is appropriate for use as
affordable housing. Therefore, the 2016 Affordable Housing Inventory List
includes the address and legal description of each property, and specifies
whether the property is vacant or improved.
The council recessed from 2:58 p.m. to 3:05 p.m.
15. Official Records and Legislative Services
15.1 Reappoint Michael Potts to the Neighborhood and Affordable Housing Advisory Board
(NAHAB) as the citizen who is actively engaged in the residential home building
industry in connection with affordable housing with term to expire June 30, 2020.
(consent)
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Michael Potts
MEETING DATE: 2nd Tues. most months
STAFF LIAISON: Diane Durr
PLACE: Chambers
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL
BE EXPIRING AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM
AS HE WISHES TO SERVE ANOTHER TERM.
(AT THIS TIME THERE ARE NO OTHER QUALIFIED NOMINEES ON FILE)
1. Michael Potts - 1155 Jackson Rd., 33755 - General Contractor/Inspector
Original Appointment: 6/20/12
(3 Absences in the last year)
Interest in reappointment: Yes - (currently serving 1 st term until 6/30/16)
(Residential home building industry in connection with affordable housing
qualification)
Zip codes of current members:
1 - 33711
1 - 33755
1 - 33756
1 - 33765
1 - 33767
1 - 34222
Current Special Qualifications:
1 Citizen actively engaged in the banking or mortgage Industry in connection
with affordable housing
1 Citizen actively engaged in the residential home building industry in
connection with affordable housing
1 Citizen who resides within the City of Clearwater
1 Citizen actively engaged as a real estate professional in connection with
affordable housing
1 Citizen actively engaged as an advocate for low-income persons in
connection with affordable housing
1 Citizen actively engaged as a not-for-profit provider of affordable housing
Pending nominee for:
1 Citizen who represents employers within the City of Clearwater
There was consensus to reappoint Mr. Potts.
15.2Designate a councilmember to be the official voting delegate at the Florida League of
Cities' Annual Conference, August 18-20, 2016.
The Florida League of Cities' Annual Conference will be held at the Diplomat
Resort, Hollywood, Florida on August 18-20.
The League is asking each municipality to designate one official to be the
voting delegate at the Annual Business Session on Saturday, August 20 at
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City of Clearwater
Council Work Session Meeting Minutes June 13, 2016
9:00 a.m. Election of League leadership and adoption of resolutions are
undertaken at the business meeting.
There was consensus to designate Councilmember Caudell as the City's
voting delegate. Staff was directed to place the item on the Consent Agenda.
16. Legal
16.1Adopt Ordinance 8856-16 on second reading, annexing certain real properties whose
post office addresses are 1217 Sheridan Road, 1234 Sunset Point Road, and 1904
Coles Road, all within Clearwater, Florida 33755, together with certain Rights-of-Way
of Coles Road, Sheridan Road, and Sunset Point Road, into the corporate limits of the
city and redefining the boundary lines of the city to include said additions.
16.2Adopt Ordinance 8857-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 1217 Sheridan Road, 1234 Sunset
Point Road, and 1904 Coles Road, all within Clearwater, Florida 33755, upon
annexation into the City of Clearwater, as Residential Urban (RU).
16.3Adopt Ordinance 8858-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 1217 Sheridan
Road, 1234 Sunset Point Road, and 1904 Coles Road, all within Clearwater, Florida
33755, upon annexation into the City of Clearwater, as Low Medium Density
Residential (LMDR).
16.4Adopt Ordinance 8859-16 on second reading, annexing certain real properties whose
post office addresses are 1909 and 1910 Coles Road, all within Clearwater, Florida
33755, together with certain Rights-of-Way of Coles Road, into the corporate limits of
the city and redefining the boundary lines of the city to include said additions.
16.5Adopt Ordinance 8860-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 1909 and 1910 Coles Road, all within
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential
Urban (RU).
16.6Adopt Ordinance 8861-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 1909 and 1910
Coles Road, all within Clearwater, Florida 33755, upon annexation into the City of
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Council Work Session Meeting Minutes June 13, 2016
Clearwater, as Low Medium Density Residential (LMDR).
16.7Adopt Ordinance 8862-16 on second reading, annexing certain real property whose
post office address is 1913 Coles Road, Clearwater, Florida 33755, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
16.8Adopt Ordinance 8863-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1913 Coles Road, Clearwater, Florida
33755, upon annexation into the City of Clearwater, as Residential Urban (RU).
16.9Adopt Ordinance 8864-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1913 Coles Road,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, As Low
Medium Density Residential (LMDR).
16.10Adopt Ordinance 8913-16 on second reading, vacating a portion of that certain 16 foot
alley along the center of Block 11 of Milton Park Subdivision, as recorded in Plat Book
1, Page 69, of the Public Records of Pinellas County, Florida.
16.11 Adopt Ordinance 8924-16 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2016 to reflect increases and decreases in
revenues and expenditures for the General Fund, Special Development Fund, Special
Program Fund, Gas Fund, Solid Waste and Recycling Fund, Parking Fund and
Central Insurance Fund.
16.12Adopt Ordinance 8925-16 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2016, to reflect a net decrease of
$11,641,097.
17. City Manager Verbal Reports
17.1 Centennial Monument Lighting Policy
The City Manager said the Mayor asked if the lighting on the monument can
be altered to reflect a red/white/blue theme for the July 4 holiday. Staff has the
capacity to alter the color scheme. He requested council direction regarding
altering the color scheme on the monument.
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Council Work Session Meeting Minutes June 13, 2016
Discussion ensued with support expressed to alter the color scheme for
national holidays. It was suggested that consideration be given to include
other significant events, such as a day of mourning. A concern was expressed
that altering the colors beyond the patriotic colors may dilute the consistency
of the City's brand.
In response to questions, Station Manager Shawn Stafford said the
red/white/blue color scheme is one of the 8 pre-programmed settings, it is
easy for staff to accommodate a last minute request. The settings include the
static city colors, pink, purple, red/white candy cane, green, blue and red.
Staff was directed to test altering the color scheme for the upcoming July 4
holiday weekend(July 1 through July 5, colors to be turned off on July 5), draft
a policy for council consideration establishing when the color scheme on the
monument may be altered, and schedule a Council Discussion Item on the
July 21 council meeting.
17.2Environmental Advisory Board's recommendation for the City to support a fracking
ban.
Environmental Manager Ed Chesney said at the April Environmental Advisory
Board meeting several groups urged the Board to support a resolution against
fracking in Clearwater. Since then, Pinellas County has adopted an ordinance
banning fracking and covers Clearwater.
There was no consensus to opt out of the county ordinance.
18. City Attorney Verbal Reports — None.
19. Council Discussion Item
19.1 Barrier Islands Governmental Council Resolution - Mayor Cretekos
Mayor Cretekos said the BIG C is considering a resolution requesting the
Florida Legislature to amend F.S. 509.032 regarding vacation rentals, allowing
local laws to regulate the duration and frequency of vacation rentals.
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Council Work Session Meeting Minutes June 13, 2016
The City Attorney said the draft she provided makes it clear that the requested
change is to protect our neighborhoods and communities.
There was consensus for the Mayor to present a copy of the City Attorney's
draft to the Mayors Council.
20. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Caudell said bike share was discussed at the MPO/PPC (aka
Forward Pinellas) meeting and that St. Petersburg has started plans and put in
a dollar amount to the MPO to start a preliminary plan where they would like to
roll out bike share. She said she would like Council to work with staff to see
what we need to do and to work with the County. In response to a question,
Councilmember Caudell said staff needs to work with MPO to gather data and
would like a Council discussion scheduled in August.
Councilmember Caudell updated Council regarding emails between herself
and Vice Mayor Jonson and said MPO, FDOT, county and city staff have been
working hard on the placement of the Ham Blvd. and U.S. Highway 19
pedestrian overpass bridge. There was consensus to place this discussion
topic on Thursday's Council Meeting agenda.
21. Closing Comments by Mayor — None.
22. Adjourn
The meeting adjourned at 3:39 p.m.
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City of Clearwater