06/01/2016 City Council Meeting Minutes June 1, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Wednesday, June 1, 2016
6:00 PM
Council Chambers
City Council
Page 1
City of Clearwater
City Council Meeting Minutes June 1, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff and Councilmember
Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - City Clerk, and Nicole Sprague— Official Records and
Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Bishop Joseph Meyers from church of Jesus Christ of Latter Day
Saints
3. Pledge of Allegiance — Councilmember Caudell
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.)
4.1 Elder Abuse Awareness Day Proclamation, June 15, 2016 - Sherry Clester, Area Agency on
Aging
5. Approval of Minutes
5.1 Approve the minutes of the May 19, 2016 City Council Meeting and the April 11, 2016
Special City Council Meeting as submitted in written summation by the City Clerk.
Vice Mayor Jonson moved to approve the minutes of the May 19,
2016 City Council Meeting as submitted in written summation by
the City Clerk. The motion was duly seconded and carried
unanimously.
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Councilmember Caudell moved to approve the minutes of the April
11, 2016 Special City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda
Phillip Kitchens expressed support for the new Morningside Recreation
Center and thanked Council and staff for their time and assistance.
Public Hearings - Not before 6:00 PM
7. Administrative Public Hearings
7.1 Approve the 2016 Affordable Housing Inventory List pursuant to requirements of
Chapter 166.0451, Florida Statutes and adopt Resolution 16-14.
The 2006 Legislature amended Chapter 166, Florida Statutes, adding Section
166.0451 entitled "Disposition of municipal property for affordable housing."
The state statute includes that the governing body of each municipality must
review the proposed affordable housing inventory list at a public hearing, and
may revise the list at the conclusion of the hearing. Following the public
hearing, the local governing body must adopt a resolution that includes an
inventory list of such property deemed appropriate for affordable housing
development.
On June 6, 2013, the City Council adopted Resolution 13-10, the 2013
Affordable Housing Inventory to identify only two city-owned parcels of land
appropriate for use as affordable housing. The City has acquired five additional
parcels of land making it a total of seven parcels to which it has title as
appropriate for use as affordable housing.
Section (1) of the statutory amendment requires that every three years each
municipality prepare an inventory list of all real property within its jurisdiction to
which the municipality holds fee simple title that is appropriate for use as
affordable housing. Therefore, the 2016 Affordable Housing Inventory List
includes the address and legal description of each property, and specifies
whether the property is vacant or improved.
Councilmember Cundiff moved to continue Item 7.1 to June 16,
2016. The motion was duly seconded and carried unanimously.
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City of Clearwater
City Council Meeting Minutes June 1, 2016
7.2 Approve the request from the owner of property addressed 902 Pinellas Street to
vacate portions of the alley running east to west down the center of their block in
Milton Park Subdivision; and pass Ordinance 8913-16 on first reading. (VAC2016-02)
Residents of Block 11 of Milton Park Subdivision have requested a partial
vacation of the alley running down the center of their block. The reason for this
vacation is to prevent juveniles and other citizens from going in between their
properties and causing disturbances, which, according to the residents, has
been an ongoing problem. The proposed possible uses for this space once
vacated would be green space and/or fencing.
The City of Clearwater does not have any utilities along this alley. All city
departments have reviewed and do not object. All private utility companies
with rights to install facilities within city rights-of-way were consulted; each
provided a letter of no objection.
In response to a question, Real Estate Services Coordinator Jim Benwell said
the applicant coordinated with all of the property owners on the block. The
applicant included signatures of the property owners willing to vacate. A few of
the property owners on the east side that like to use the alley for bicycles and
recreational use, the western properties can vacate and install fences to keep
pedestrians from walking by there and causing disturbances.
Councilmember Hamilton moved to approve the request from the
owner of property addressed 902 Pinellas Street to vacate portions
of the alley running east to west down the center of their block in
Milton Park Subdivision. The motion was duly seconded and
carried unanimously.
Ordinance 8913-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8913-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.3 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1217 Sheridan Road, 1234 Sunset Point Road, and 1904 Coles Road;
together with certain rights-of-way of Sheridan Road, Coles Road, and Sunset Point
Road; and pass Ordinances 8856-16, 8857-16 and 8858-16 on first reading.
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City of Clearwater
City Council Meeting Minutes June 1, 2016
(ATA2016-02004)
The City of Clearwater Public Utilities Department expanded sewer service into
the Idlewild/The Mall neighborhood located generally east of Douglas Avenue
and west of Kings Highway, north of Sunset Point Road and south of Union
Street. A significant number of properties within the project boundaries were in
unincorporated Pinellas County. To date, 128 properties have voluntarily
annexed into the City as a result of this project, which was completed in August
2015. The Planning and Development Department has identified an additional
six parcels in the Idlewild/The Mall Septic-to-Sewer Project area with recorded
ATAs that can be annexed into the City (see concurrent cases ATA2016-02005
and ATA2016-02006). This application includes three of those properties.
The subject properties are occupied by three single-family homes on 0.516
acres of land. All properties are contiguous to existing City limits along at least
one property boundary. The Development Review Committee is proposing that
0.584-acres of Sheridan, Coles and Sunset Point Roads right-of-way not
currently within the City also be annexed. It is proposed that all properties be
assigned a Future Land Use Map designation of Residential Urban (RU) and a
zoning category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• All of the properties currently receive water and sewer service from the
City. Collection of solid waste will be provided to the property by the
City. The properties are located within Police District II and service will
be administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to these
properties by Station 51 located at 1720 Overbrook Avenue. The City
has adequate capacity to serve these properties with solid waste,
police, fire and EMS service. The proposed annexations will not have
an adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Policy A.7.1.3: Invoke agreements to annex where properties
located within enclaves meet the contiguity requirements of
Florida Statutes Chapter 171.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
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City of Clearwater
City Council Meeting Minutes June 1, 2016
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the properties is the Low Medium Density Residential
(LMDR) District. The uses of the subject properties are consistent with
the uses allowed in the District and the properties exceed the District's
minimum dimensional requirements. The proposed annexations are
therefore consistent with the Countywide Plan and the City's
Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
Councilmember Caudell moved to approve the annexation, initial
Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1217 Sheridan Road, 1234 Sunset Point Road,
and 1904 Coles Road; together with certain rights-of-way of
Sheridan Road, Coles Road, and Sunset Point Road. The motion
was duly seconded and carried unanimously.
Ordinance 8856-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8856-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8857-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8857-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8858-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8858-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
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City of Clearwater
City Council Meeting Minutes June 1, 2016
7.4 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1909 and 1910 Coles Road; together with certain rights-of-way of Coles
Road and Sheridan Road; and pass Ordinances 8859-16, 8860-16 and 8861-16 on
first reading. (ATA2016-02005)
The City of Clearwater Public Utilities Department expanded sewer service into
the Idlewild/The Mall neighborhood located generally east of Douglas Avenue
and west of Kings Highway, north of Sunset Point Road and south of Union
Street. A significant number of properties within the project boundaries were in
unincorporated Pinellas County. To date, 131 properties have voluntarily
annexed into the City as a result of this project, including the three properties
annexed in through ATA2016-02004 (also on this City Council agenda). The
Planning and Development Department has identified an additional three
parcels in the Idlewild/The Mall Septic-to-Sewer Project area with recorded
ATAs that can be annexed into the City. This application includes two of those
properties.
The subject properties are occupied by two single-family homes on 0.337 acres
of land. Both properties are contiguous to existing City limits along at least one
property boundary. The Development Review Committee is proposing that
0.409-acres of Coles and Sheridan Roads right-of-way not currently within the
City also be annexed. It is proposed that the properties be assigned a Future
Land Use Map designation of Residential Urban (RU) and a zoning category of
Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water and sewer service from the City.
Collection of solid waste will be provided to the properties by the City.
The properties are located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to these
properties by Station 51 located at 1720 Overbrook Avenue. The City
has adequate capacity to serve these properties with solid waste,
police, fire and EMS service. The proposed annexations will not have
an adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Policy A.7.1.3: Invoke agreements to annex where properties
located within enclaves meet the contiguity requirements of
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Florida Statutes Chapter 171.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the properties is the Low Medium Density Residential
(LMDR) District. The uses of the subject properties are consistent with
the uses allowed in the District and the properties exceed the District's
minimum dimensional requirements. The proposed annexations are
therefore consistent with the Countywide Plan and the City's
Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
In response to a question, Planning and Development Director Michael Delk
said the application was not bundled with the previous agenda item because it
may not have been contiguous to that request. Staff will position the requests
to follow an order of contiguity.
Councilmember Caudell moved to approve the annexation, initial
Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1909 and 1910 Coles Road; together with
certain rights-of-way of Coles Road and Sheridan Road. The motion
was duly seconded and carried unanimously.
Ordinance 8859-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8859-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8860-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8860-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8861-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8861-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
7.5 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1913 Coles Road; and pass Ordinances 8862-16, 8863-16 and 8864-16 on
first reading. (ATA2016-02006)
The City of Clearwater Public Utilities Department expanded sewer service into
the Idlewild/The Mall neighborhood located generally east of Douglas Avenue
and west of Kings Highway, north of Sunset Point Road and south of Union
Street. A significant number of properties within the project boundaries were in
unincorporated Pinellas County. To date, 133 properties have voluntarily
annexed into the City as a result of this project, including the three properties
annexed in through ATA2016-02004 and the two properties annexed in
through ATA2016-02005 (both also on this City Council Agenda). This
application includes one additional property in the Idlewild/The Mall
Septic-to-Sewer Project area with an ATA that can be annexed into the City.
The property is occupied by single family home on 0.173 acres of land and is
contiguous to existing City limits to the west and south. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Urban
(RU) and a zoning category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water and sewer service from the City.
Collection of solid waste will be provided to the property by the City.
The property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to the
property by Station 51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve the property with solid waste, police, fire
and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Policy A.7.1.3: Invoke agreements to annex where properties
located within enclaves meet the contiguity requirements of
Florida Statutes Chapter 171.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of the
property. This designation primarily permits residential uses at a density
of 7.5 units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the west and south. Therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
Councilmember Caudell moved to approve the annexation, initial
Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1913 Coles Road. The motion was duly
seconded and carried unanimously.
Ordinance 8862-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8862-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8863-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8863-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Page 10
City of Clearwater
City Council Meeting Minutes June 1, 2016
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8864-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8864-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8877-16 on second reading, annexing certain real property whose
post office address is 1325 Springdale Street, Clearwater, Florida 33755, together
with all abutting West 30 Feet of the 60 Foot right-of-way of Rollen Road, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
Ordinance 8877-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8877-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.2 Adopt Ordinance 8878-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1325 Springdale Street, Clearwater, Florida
33755, upon annexation into the City of Clearwater, as Institutional (1).
Ordinance 8878-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8878-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.3 Adopt Ordinance 8879-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1325 Springdale Street,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Institutional
(I).
Ordinance 8879-16 was presented and read by title only. Vice
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Mayor Jonson moved to adopt Ordinance 8879-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.4 Adopt Ordinance 8885-16 on second reading, making amendments to the Clearwater
Downtown Redevelopment Plan by amending Chapter 3 Land Use
Plan/Redevelopment Plan, Old Bay District to allow and encourage hotel
development, restaurant, commercial and tourism related development and supporting
the development patterns and uses within the North Marina Area Master Plan.
Ordinance 8885-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8885-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.5 Adopt Ordinance 8886-16 on second reading, annexing certain real property whose
post office address is 1918 Ashland Drive, Clearwater, Florida 33763, together with all
abutting right-of-way of Ashland Drive into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
Ordinance 8886-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8886-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.6 Adopt Ordinance 8887-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1918 Ashland Drive, Clearwater, Florida
33763, upon annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8887-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8887-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
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City Council Meeting Minutes June 1, 2016
Councilmember Cundiff and Councilmember Hamilton
8.7 Adopt Ordinance 8888-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1918 Ashland Drive,
Clearwater, Florida 33763, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Ordinance 8888-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8888-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.8 Adopt Ordinance 8889-16 on second reading, annexing certain real property whose
post office address is 1491 Grove Circle Court, Clearwater, Florida 33755, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
Ordinance 8889-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8889-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.9 Adopt Ordinance 8890-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1491 Grove Circle Court, Clearwater,
Florida 33755, upon annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8890-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8890-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.10Adopt Ordinance 8891-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1491 Grove Circle Court,
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Ordinance 8891-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8891-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.11Adopt Ordinance 8892-16 on second reading, annexing certain real properties whose
post office addresses are 2100 Burnice Drive and 2188 Bell Cheer Drive, all within
Clearwater, Florida 33764, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
Ordinance 8892-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8892-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.12Adopt Ordinance 8893-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 2100 Burnice Drive and 2188 Bell
Cheer Drive, all within Clearwater, Florida 33764, upon annexation into the City of
Clearwater, as Residential Low (RL).
Ordinance 8893-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8893-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.13Adopt Ordinance 8894-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 2100 Burnice
Drive and 2188 Bell Cheer Drive, all within Clearwater, Florida 33764, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
Page 14
City of Clearwater
City Council Meeting Minutes June 1, 2016
Ordinance 8894-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8894-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
9. City Manager Reports
9.1 Amend the City's fiscal year 2015/16 Operating and Capital Improvement Budgets at
midyear and pass Ordinances 8924-16 and 8925-16 on first reading.
The fiscal year 2015/16 Operating and Capital Improvement Budgets were
adopted in September 2015 by Ordinances 8767-15 and 8768-15. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. Staff has provided a memorandum and an
accompanying report that outline the issues at midyear requiring amendments.
In response to questions, Budget Manager Kayleen Kastel said the increased
revenues detailed in the parking fund are based on current activity and
revenue, which support the increased expenditures.
Councilmember Hamilton moved to amend the City's fiscal year
2015/16 Operating and Capital Improvement Budgets at midyear.
The motion was duly seconded and carried unanimously and upon roll
call, the vote was:
Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
Ordinance 8924-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8924-16 on first reading.
The motion was duly seconded and carried unanimously.
Ordinance 8925-16 was presented and read by title only.
Councilmember Caudell moved to pass Ordinance 8925-16 on first
reading. The motion was duly seconded and carried unanimously and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
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City of Clearwater
City Council Meeting Minutes June 1, 2016
9.2 Approve a Blanket Purchase Order with Fortiline, Inc. of Tampa, FL, in the annual
amount of$50,000.00, with the option for two, one-year term extensions for the
purchase of manhole rings and covers (ITB 19-16) effective June 2, 2016, and
authorize the appropriate officials to execute same.
In response to the request for proposal ITB 19-16, five were received on May
3, 2016. Fortiline, Inc. represented the lowest responsive, responsible bidder
for manhole rings and covers.
Fortiline, Inc. will provide standard and hinged Manhole Rings and Covers,
Standard Clean Out Rings and FD Covers, and Sanitary Valve Boxes and FG
Covers. These items provide access for maintenance purposes in the
Wastewater Collection system.
The contract will be effective for an initial one-year period in the annual amount
of$50,000.00, with two, one-year renewal options. Years two and three allow
for cost increases based on the Producer Price Index for (PPI#101 Iron and
Steel). Renewal prices shall be firm for at least one year.
APPROPRIATION CODE AND AMOUNT:
0421-01346-550400-535-000-0000 $ 16,000.00 FY 15/16
0421-01346-550400-535-000-0000 $ 34,000.00 FY 16/17
Sufficient funding is available in the Water and Sewer Utility Fund operating
cost center 0421-01346, Wastewater Collection, in the amount of$16,000.00
to fund the current fiscal year's cost of the contract. The funding for the
remaining balance of$34,000.00 will be included in the Water and Sewer
recommended operating budget from the director.
In response to questions, Public Utilities Director Dave Porter said most of the
manhole covers and rings being replaced are old, in some cases, to bring the
manholes up to street level. The project is an open purchase order, the
department may purchase up to the entire amount. The project would address
some manholes on Court and Chestnut Streets.
Councilmember Cundiff moved to approve a Blanket Purchase
Order with Fortiline, Inc. of Tampa, FL, in the annual amount of
$50,000.00, with the option for two, one-year term extensions for
the purchase of manhole rings and covers (ITB 19-16) effective
June 2, 2016, and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
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City of Clearwater
City Council Meeting Minutes June 1, 2016
9.3 Approve a three-year agreement with the Florida Department of Transportation
(FDOT) to reimburse the City up to $187,322 for the establishment of a quiet zone
along the CSX railroad line between Lakeview Road and Drew Street and authorize
the appropriate officials to execute same.
April 21, 2016, City Council approved an agreement between the City and CSX
Transportation in the amount of$374,644.00 for the establishment of a quiet
zone along the CSX railroad line between Lakeview Road and Drew Street.
Establishing a quiet zone requires that the City upgrade the CSX railroad
crossing at Pinellas Street with quad gates along with upgrading the wiring and
circuitry along the CSX corridor.
Traffic Operations staff has been successful in obtaining a grant that will permit
FDOT to reimburse the City up to half the cost$187,322 of the required
improvements for establishing the quiet zone. This grant agreement has to be
executed prior to CSX executing the City Council approved agreement from
April 21, 2016.
Upon execution of the agreement with FDOT, CSX will execute their
agreement with the City from April 21, 2016 and work shall begin thereafter on
the above mentioned improvements and upgrades.
APPROPRIATION CODE AND AMOUNT:
0315-92559-334411-000-000-0000 $187,322
USE OF RESERVE FUNDS:
A third quarter amendment will increase budget only in Capital Improvement
Program project 0315-92559, City-Wide Intersections Improvement, by
$187,322 of FDOT grant funding.
In response to questions, Traffic Operations Manager Paul Bertels said the
item before Council reimburses the City for half of the cost, no changes are
being proposed to the quiet zone. Hendricks Street and Grove Street are the
two crossings to be closed as part of the quiet zone implementation approved
by Council. Mr. Bertels said a quad gate will be installed at Pinellas Street,
which will bring the entire line up to the national hazard index needed to
implement the quiet zone.
Councilmember Hamilton moved to approve a three-year
agreement with the Florida Department of Transportation (FDOT) to
reimburse the City up to $187,322 for the establishment of a quiet
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City of Clearwater
City Council Meeting Minutes June 1, 2016
zone along the CSX railroad line between Lakeview Road and Drew
Street and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
9.4 Ratify and confirm an increase to the original contract (purchase order) ST111633 to
Highstreet, Inc. of Greenwood Village, Colorado in the amount of$13,439 for a
revised authorization of$110,439 for consulting and implementation services related
to the payroll system (PeopleSoft) upgrade.
Highstreet, Inc. was hired in April 2015 to provide professional services in the
amount of$97,000 in support of the payroll system upgrade (PeopleSoft).
During the project Highstreet was asked to perform addition services in
response to proposed shift schedules for the Police Department as well as
review the City's existing pay code structure. These additional services were
performed during the course of the scheduled project tasks and every effort
was made to complete the additional work within the original project resources.
The system upgrade went Live on May 2.
Final project billing statements were received on May 18, 2016.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-94828-546200,
Financial Systems Upgrades, to fund this contract.
Vice Mayor Jonson moved to ratify and confirm an increase to the
original contract (purchase order) ST111633 to Highstreet, Inc. of
Greenwood Village, Colorado in the amount of$13,439 for a revised
authorization of $110,439 for consulting and implementation
services related to the payroll system (PeopleSoft) upgrade. The
motion was duly seconded and carried unanimously.
9.5 Harbor Oaks Brick Streets Petition Results
It was stated that staff from Forward Pinellas, formerly known as the
MPO/PPC, forwarded information this afternoon regarding a potential grant
opportunity as it relates to the state of historic resources.
Engineering Director Mike Quillen said the Department applied for a $50,000
state grant to implement brick streets in Harbor Oaks via the small grants
program. The large grants program provides $500,000 in grant funding. The
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City of Clearwater
City Council Meeting Minutes June 1, 2016
information received today suggests the City consider applying for the large
grant program since the State was very generous in funding the program last
year.
The City Manager said the purpose of this agenda item was for staff to report
the results of the second petition and bring to conclusion the brick streets
policy implemented as directed by Council. Staff will need direction if Council
wishes to revisit the brick streets policy. Per the implement policy, the brick
streets in Harbor Oaks will not be pursued because the second petition did not
pass. The City Attorney said the special assessment for the bricks streets is
done. Council may choose to restart the process or apply for the grant and if
awarded, not assess the property owners.
The City Manager said staff met with the Harbor Oaks Homeowners
Association members, who presented staff with some alternatives for brick
treatments throughout the intersections of the neighborhood. Staff provided
Council with a diagram of the proposed alternatives.
Discussion ensued with support expressed to continue Item 9.5 to allow staff
to work with Forward Pinellas and the neighborhood to apply for the grant.
In response to questions, Mr. Quillen said staff will find out if the $50,000-grant
is awarded to the City and included on the State's list of recommended
projects to the Legislature by July 2017. The award notification for the large
grant program is expected around the same time. The one caveat for the grant
programs is that they cannot be used to reimburse funds already expended. In
order to use the grant funds, the Department will have to wait until after the
2017 state legislative session. Mr. Quillen said the stormwater project in
Harbor Oaks is expected to wrap up in early 2018. If the intersections
alternative is approved, staff would recommend moving forward with the
Magnolia Drive project, paving it, and bidding out the intersections all at once.
The bid received to install brick streets throughout the neighborhood was $2.2
million, it would cost approximately % of that to install the intersections
alternative. Mr. Quillen said the policy approved by Council stated that the City
would contribute up to 20% of the total cost, the intersections would have been
included in the 20%. The bricks project in the City of Palmetto addressed
parking spaces, parking lots, paths, and sidewalks. The Palmetto project did
not involve traffic streets. Staff is concerned with incorporating the permeable
pavers used in Palmetto, which requires many voids for the rain to soak
through. Staff recommends using a traffic-bearing base.
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City of Clearwater
City Council Meeting Minutes June 1, 2016
Councilmember Caudell moved to apply for the $500,000 grant for brick
streets in Harbor Oaks and if awarded, the City will re-advertise for bids
and proceed with the brick streets policy. The motion was duly
seconded.
Five individuals spoke in support with two individuals suggesting that more
than one bid be received before moving forward.
One individual opposed to the manner the second petition was conducted.
In response to questions, Mr. Quillen said the grant being sought is for historic
districts. Harbor Oaks is the only historic district in Clearwater. The
Department would hire the firm that drafted the application for the
$50,000-grant.
Upon the vote being taken, the motion carried unanimously.
The City Manager said one of things staff learned from this process was that
there was a lot of effort during the first petition to manage the vote, property
owners changing their votes, and staff providing a daily voting record. During
the second petition, staff kept the votes sealed until the voting period ended.
Going forward, the process to be used must be verified as there is an
expectation that staff will continue to provide a daily voting record. Regarding
the project cost, the involuntary assessment was the most difficult part of the
process as some of the property owners opposed their estimated assessment,
which contributed to managing the daily vote situation. The financial
component of the project must be nailed down because there was an
expectation that the City was going to defray a majority of the cost.
10. City Attorney Reports — None.
11. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Hamilton said he missed the last council meeting because he
was on a family vacation. He said the Palm Pavilion celebrated its 90th
anniversary.
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City of Clearwater
City Council Meeting Minutes
June 1, 2016
Councilmember Cundiff said he has been working with the Martin Luther King,
Jr. Center Coalition and announced they would be having a music and arts
summer camp. He encouraged all to donate a musical instrument or provide
a monetary contribution.
Vice Mayor Jonson said he attended the MPO meeting and there were two
presentations; one was from FDOT regarding the complete streets program
and the other presentation was regarding accommodations to allow more
pedestrian access to cross US Hwy 19 going north from SR 580. It was said
that an engineer was working on the Harn Blvd. overpass and the location
could possibly be moved up to 300 feet away from Harn Blvd due to an FDOT
message sign location. He recently toured Moccasin Lake Nature Park, did a
ride -a -long with code enforcement, and commented on the blighted areas
around the City. He was pleased to see the property value increase of 8% in
Clearwater. He attended the Veteran's Memorial opening at Crest Lake
Park.
Councilmember Caudell said she missed the last council meeting because
she attended the 2016 Women's Conference in Tampa. She said the
MPO /PPC are working collectively with FDOT regarding the US Hwy 19
pedestrian overpass issue. She congratulated Brad Kendall for winning a
recent U.S. Paralympics sailing event.
12. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events and reminded all that
the Clearwater Ferry and Jolley Trolley are providing service between the
mainland and beach, and congratulated high school and college graduates in
the area.
13. Adjourn
The meeting adjourned at 7:54 p.m.
Attest
City Clerk
City of Clearwater
et.9 (teq (reAC kv
Mayor
City of Clearwater
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