03/30/2016 - SpecialWednesday, March 30, 2016
2:30 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
City Council
Special Meeting Agenda
Special Meeting - FWC Florida Boating Improvement Grant
March 30, 2016City Council Special Meeting Agenda
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1. Call to Order
2. Citizens to be heard re items not on the agenda
3. City Manager Reports
3.1 ID#16-2271 Authorize the Marine and Aviation Director to apply for and administer the
Florida Fish and Wildlife Conservation Commission (FWC) Florida Boating
Improvement Program (FBIP) Grant on behalf of the City of Clearwater,
establish a new Capital Improvement Project, Seminole Boat Ramp
Improvements (315-93425), authorize a mid-year amendment transferring
initial funding of $100,000 from General Fund Reserves, and adopt Resolution
16-10.
4. City Attorney Reports
5. Closing comments by Councilmembers (limited to 3 minutes)
6. Closing Comments by Mayor
7. Adjourn
Page 2 City of Clearwater Printed on 3/25/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2271
Agenda Date: 3/30/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Authorize the Marine and Aviation Director to apply for and administer the Florida Fish and
Wildlife Conservation Commission (FWC) Florida Boating Improvement Program (FBIP) Grant
on behalf of the City of Clearwater, establish a new Capital Improvement Project, Seminole
Boat Ramp Improvements (315-93425), authorize a mid-year amendment transferring initial
funding of $100,000 from General Fund Reserves, and adopt Resolution 16-10.
SUMMARY:
The Marine & Aviation Department desires to apply for a FWC FBIP Grant to make much
needed improvements to the Seminole Boat Ramp parking lot.
The Seminole Boat Ramp is an 8-lane public boat ramp with parking consisting of 118
truck/trailer spaces and 41 single car spaces, which includes 2 ADA accessible parking
spaces. The Seminole Boat Ramp is one of the largest boat ramp facilities in the area. It is
located less than 10 minutes from Clearwater pass, providing quick access to the Gulf of
Mexico. The boat ramp is so popular, despite having so many parking spaces; it still reaches
capacity on weekends. Due to the extensive use, the parking lot is in need of milling and
repaving to repair extensive cracking and potholes.
Proposed improvements would include milling and repaving the existing asphalt boat trailer
parking lot and pavement striping estimated at a total cost of $248,103.00. The parking lot is
currently in poor condition. In the past, the Department has annually patched potholes and
applied seal coatings to the parking lot for a temporary fix. With the extensive use, the
asphalt in the parking lot is crumbling and there is widespread cracking with increasing
potholes in size and number. Milling deep enough to stabilize the underlayment and repaving
the parking lot would greatly improve safe public access removing significant tripping hazards
and frequent pothole development.
This project ties into the North Marina Master Plan. If the project is awarded, the City has
agreed to provide a $100,000.00-match to the grant for necessary landscaping and irrigation,
which would be funded through General Fund Reserves as necessary or appropriate and
budgeted for the specific purpose delineated. The only necessary permit is a general City of
Clearwater construction permit. The City Resource Committee approved applying for the grant
funding on March 24, 2016.
Adoption of Resolution 16-10 will authorize the Marine and Aviation Department Director to
apply for and administer the FBIP Grant on behalf of the City.
Page 1 City of Clearwater Printed on 3/25/2016
File Number: ID#16-2271
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will provide a transfer of $100,000 from General Fund
Reserves to capital improvement project 315-93425, Seminole Boat Ramp Improvements to
fund the initial cash match for this project.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year budget amendment allocating General
Fund reserves in the amount of $100,000 to capital improvement project 93425, Seminole
Boat Ramp Improvements. A net total of $1,543,646 of General Fund reserves has been
used to date to fund expenditures in the 2015/16 operating budget. The remaining balance in
General Fund reserves is approximately $30.2 million, or 24.2 % of the current General Fund
operating budget.
Page 2 City of Clearwater Printed on 3/25/2016
Resolution No. 16-10
RESOLUTION NO. 16-10
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA AUTHORIZING THE MARINE & AVIATION
DEPARTMENT DIRECTOR TO ACT AS PROJECT
MANAGER TO APPLY FOR AND ADMINISTER THE
FLORIDA FISH AND WILDLIFE CONSERVATION
COMMISSION (FWC) FLORIDA BOATINGIMPROVEMENT
PROGRAM (FBIP)GRANT ON BEHALF OF THE CITY OF
CLEARWATER, THE GOVERNING BODY; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a requirement of the Fish and Wildlife Conservation Commission
(FWC) to apply for their Florida Boating Improvement Program(FBIP) grant funding
includes the City of Clearwater, as the Governing Body, adopting a resolution
authorizing the Project Manager to apply for and administer the grant on their behalf,
and is willing to enter into a 20-year agreement for the maintenance and operation of
the project at such time as the grant is awarded;and
WHEREAS, the projectwould involve utilizing grant funds to make much needed
improvements to the Seminole Boat Ramp parking lot(the Lot), which is located less
than 10 minutes from Clearwater passand providesquick access to the Gulf of Mexico.
Due to the extensive use, the Lot is in need of milling and repaving to repair extensive
cracking and potholes. These Lotimprovements would allow boaters to safely and
smoothly launch their vessels andpark their trucks and trailers; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council hereby accepts and approves authorizing the Marine
& Aviation Department Directorto act as Project Manager to apply for and administer
the Florida Boating Improvement Programgrant on behalf of the City of Clearwater, the
Governing Body, and enter into a 20-year agreement for the maintenance and operation
of the project at such time as the grant is awarded.
Section 2. This resolution shall take effect immediately upon adoption.
[Continued on the following page.]
Resolution No.[A04-01371 /181976/1]2
PASSED AND ADOPTED this _______ day of _____________, 2016.
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_______________________________________________________
Camilo Soto Rosemarie Call
Assistant City Attorney City Clerk