03/14/2016Monday, March 14, 2016
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Pension Trustees
Meeting Agenda
March 14, 2016Pension Trustees Meeting Agenda
1. Call To Order
2. Approval of Minutes
2.1 Approve the minutes of the February 16, 2016 Pension Trustees meeting as
submitted in written summation by the City Clerk.
3. Citizens to be Heard Regarding Items Not on the Agenda
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
4.2 Approve the following request of employee Dewayne Broadwater, Parks and
Recreation Department to vest his pension as provided by Section 2.419 of the
Employees’ Pension Plan.
4.3 Approve the following request of employees Jennifer Mortell, Library
Department, and Tereasa Roose, Library Department, for a regular pension as
provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan.
4.4 Approve the termination of international equity money manager Earnest
Partners (EP) and authorize the appropriate officials to execute same.
5. Adjourn
Page 2 City of Clearwater Printed on 3/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2171
Agenda Date: 3/14/2016 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: Pension Trustees
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Approve the minutes of the February 16, 2016 Pension Trustees meeting as submitted in
written summation by the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/10/2016
Pension Trustees Meeting Minutes February 16, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Tuesday, February 16, 2016
9:00 AM
Council Chambers
Pension Trustees
Page 1 City of Clearwater Draft
Pension Trustees Meeting Minutes February 16, 2016
Roll Call
Present 4 - Chair George N. Cretekos, Trustee Jay E. Polglaze, Trustee Bill
Jonson, and Trustee Hoyt Hamilton
Absent 1 - Trustee Doreen Hock-DiPolito
Also Present – William B. Horne – City Manager, Jill Silverboard – Assistant City
Manager, Pamela K. Akin – City Attorney, Rosemarie Call – City
Clerk, Nicole Sprague – Official Records and Legislative Services
Coordinator
To provide continui ty for research, items are listed in agenda order although not
ne cessarily discussed in that order.
Unapproved
1. Call To Order – Chair Cretekos
The meeting was called to order at 9:14 a.m. at City Hall. 2. Approval of Minutes
2.1 Approve the minutes of the January 19, 2016 Pension Trustees Meeting as submitted
in written summation by the City Clerk.
Trustee Hamilton moved to approve the minutes of the January 19,
2016 Pension Trustees Meeting as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
Name/Job Classification/Department
Pension
Eligibility Date
Jason Slanina, Marine Facility Operator, Marine and Aviation 11/28/2015
Coral Raymer, Customer Service Rep., Customer Service 11/30/2015
Kyle Gaynes, Maintenance Worker, General Services 11/30/2015
Samantha Trinh, Librarian I, Library Department 11/30/2015
Eleni Protopapadakis, Police Comm. Oper. Trainee, Police Dept 11/30/2015
Judith Thompson, Senior Accountant, Finance Department 12/07/2015
Quang Trinh, Network Analyst, Information Technology 12/14/2015 Page 2 City of Clearwater Draft
Pension Trustees Meeting Minutes February 16, 2016
Terrence Blackwell *, Solid Waste Worker, Solid Waste Department 12/14/2015
Bonita Amen **, Legal Staff Assistant, Legal Department 12/14/2015
Myrakale Sharp, Customer Service Representative, Customer Service 12/28/2015
Lelia Peterson, Recreation Specialist, Parks and Recreation 12/28/2015
Aaron Goodwine ***, Solid Waste Equipment Operator, Solid Waste Department 12/28/2015
* Terrence Blackwell was employed in a temporary position from 09/08/2015 to 12/13/2015. He was hired into a full time position 12/14/2015 and will be eligible for pension as of 12/14/2015. ** Bonita Amen was employed in a part time position from 12/15/2014 to 12/13/2015. She was hired into a full time position 12/14/2015 and will be eligible for pension as of 12/14/2015. *** Aaron Goodwine was previously employed with the City of Clearwater, resigned effective 07/25/2015, rescinded resignation and was rehired 12/28/2015; he will be eligible for pension as of 12/28/2015.
Trustee Jonson moved to approve the new hires for acceptance
into the Pension Plan as listed. The motion was duly seconded and
carried unanimously.
4.2 Approve the following request of employees Randall Britt, Public Utilities Department,
Cindy Geary, Gas Department, Bradley Golomb, Fire Department, Wilfred Jones,
Solid Waste General Services Department, Thomas F. Miller, Police Department,
Larry Roberts, Engineering Department, Brian Stratton, Public Utilities Department;
and Rodney Wilt, Fire Department for a regular pension as provided by Sections
2.416 and 2.424 of the Employees’ Pension Plan.
Randall Britt, Public Utilities Tech III, Public Utilities Department, was employed
by the City on September 12, 1988, and his pension service credit is effective
on that date. His pension will be effective February 1, 2016. Based on an
average salary of approximately $56,375.71 over the past five years, the
formula for computing regular pensions and Mr. Britt’s selection of the Joint
and Survivor Annuity, this pension benefit will be approximately $42,453.24
annually.
Cindy Geary, Senior Staff Assistant, Gas Department, was employed by the
City on August 30, 1999, and her pension service credit is effective on that
date. Her pension will be effective March 1, 2016. Based on an average salary
of approximately $32,835.01 over the past five years, the formula for
computing regular pensions and Ms. Geary’s selection of the Life Annuity, this
pension benefit will be approximately $14,901.36 annually.
Bradley Golomb, Fire Medic, Fire Department, was employed by the City on
January 15, 1990, and his pension service credit is effective on that date. His
pension will be effective February 1, 2016. Based on an average salary of
Page 3 City of Clearwater Draft
Pension Trustees Meeting Minutes February 16, 2016
approximately $72,286.81 over the past five years, the formula for computing
regular pensions and Mr. Golomb’s selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $50,784.48 annually.
Wilfred Jones, Solid Waste Equipment Operator, Solid Waste General
Services Department, was employed by the City on September 5, 1995, and
his pension service credit is effective on that date. His pension will be effective
January 1, 2016. Based on an average salary of approximately $38,287.48
over the past five years, the formula for computing regular pensions and Mr.
Jones’ selection of the 75% Joint and Survivor Annuity with a 10% Partial
Lump Sum, this pension benefit will be approximately $18,457.20 annually.
Thomas F. Miller, Police Officer, Police Department, was employed by the City
on July 26, 1982, and his pension service credit is effective on that date. His
pension will be effective February 1, 2016. Based on an average salary of
approximately $89,264.70 over the past five years, the formula for computing
regular pensions and Mr. Miller’s selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $80,286.00 annually.
Larry Roberts, Street Sweeper Operator, Engineering Department, was
employed by the City on April 4, 1988, and his pension service credit is
effective on that date. His pension will be effective February 1, 2016. Based
on an average salary of approximately $48,051.52 over the past five years, the
formula for computing regular pensions and Mr. Robert’ selection of the 66
2/3% Joint and Survivor Annuity, this pension benefit will be approximately
$37,374.96 annually.
Brian Stratton, Water Distribution Operator, Public Utilities Department, was
employed by the City on September 23, 1985, and his pension service credit is
effective on that date. His pension will be effective January 1, 2016. Based on
an average salary of approximately $44,390.23 over the past five years, the
formula for computing regular pensions and Mr. Stratton’s selection of the 50%
Joint and Survivor Annuity, this pension benefit will be approximately
$38,113.68 annually.
Rodney Wilt, Fire Lieutenant, Fire Department, was employed by the City on
October 5, 1987, and his pension service credit is effective on that date. His
pension will be effective February 1, 2016. Based on an average salary of
approximately $81,467.52 over the past five years, the formula for computing
regular pensions and Mr. Wilt’s selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $61,896.00 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
Page 4 City of Clearwater Draft
Pension Trustees Meeting Minutes February 16, 2016
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Britt, Ms Geary, Mr. Jones, Mr. Roberts and Mr. Stratton
have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service. Mr. Golomb, Mr. Miller and
Mr. Wilt have met the hazardous duty criteria.
Trustee Polglaze moved to approve the following request of
employees Randall Britt, Public Utilities Department, Cindy Geary,
Gas Department, Bradley Golomb, Fire Department, Wilfred Jones,
Solid Waste General Services Department, Thomas F. Miller, Police
Department, Larry Roberts, Engineering Department, Brian
Stratton, Public Utilities Department; and Rodney Wilt, Fire
Department for a regular pension as provided by Sections 2.416
and 2.424 of the Employees’ Pension Plan. The motion was duly
seconded and carried unanimously.
4.3 Approve the following request of employee Christopher Topping, Solid Waste General
Services Department, to vest his pension as provided by Section 2.419 of the
Employees’ Pension Plan.
Christopher Topping, Tradesworker, Solid Waste General Services, was
employed by the City on November 17, 2003 and began participating in the
Pension Plan on that date. Mr. Topping terminated from City employment on
January 1, 2016.
The Employees’ Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
following the month in which the employee normally would have been eligible Page 5 City of Clearwater Draft
Pension Trustees Meeting Minutes February 16, 2016
for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Topping will meet the non-hazardous duty criteria and
begin collecting a pension in March 2022.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Hamilton moved to approve the following request of
employee Christopher Topping, Solid Waste General Services
Department, to vest his pension as provided by Section 2.419 of the
Employees’ Pension Plan. The motion was duly seconded and
carried unanimously.
5. Adjourn
The meeting adjourned at 9:16 a.m.
Chair
Employees’ Pension Plan Trustees
Attest
City Clerk
Page 6 City of Clearwater Draft
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2133
Agenda Date: 3/14/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve the new hires for acceptance into the Pension Plan as listed.
SUMMARY:
Name/Job Classification/Department Pension Eligibility Date
Jason Beisel, Public Information Coordinator, Public Communications 1/06/2016
Marissa Prosser *, Recreation Leader, Parks and Recreation 1/09/2016
Donna Kenny, Customer Service Coordinator, Customer Service 1/11/2016
Joseph Heaton, Fleet Mechanic, General Services 1/11/2016
William Pancoe, Plumber, General Services 1/11/2016
Johnareus Young, Parks Service Technician I, Parks and Recreation 1/11/2016
Myles Collier, Parks Service Technician I, Parks and Recreation 1/11/2016
Erik White, Utilities Mechanic, Public Utilities 1/11/2016
Paul Toffolo, Electronics Technician, Public Utilities 1/11/2016
Hatem Elgendy, Utilities Chemist, Public Utilities 1/11/2016
Patrick Flynn, Wastewater Treatment Plant Operator Trainee, Public Utilities 1/11/2016
Kevin Dubie, Solid Waste Equipment Operator, Solid Waste 1/11/2016
Robert Bostick, Jr. **, Solid Waste Worker, Solid Waste 1/11/2016
Amber Brice ***, Library Programming Specialist, Library 1/11/2016
Justin Bowman, Utilities Chemist, Public Utilities 1/25/2016
Brandon Coulter, Utilities Mechanic, Public Utilities 1/25/2016
Michael Shumaker, Recreation Supervisor II, Parks and Recreation 1/25/2016
John Cassidy, Wastewater Treatment Plant Operator Trainee, Public Utilities 1/25/2016
Tim Sunderman, Wastewater Treatment Plant Operator Trainee, Public Utilities 1/25/2016
* Marissa Prosser was employed in a temporary part-time position from 08/24/2015 to
01/08/2016. She was hired into a full time position 01/09/2016 and will be eligible for pension
as of 01/09/2016.
** Robert Bostick, Jr. was employed in a temporary part-time position from 09/08/2015 to
01/10/2016. He was hired into a full time position 01/11/2016 and will be eligible for pension
as of 01/11/2016.
*** Amber Brice was employed in a part time position from 01/26/2015 to 01/10/2016. She
was hired into a full time position 01/11/2016 and will be eligible for pension as of 01/11/2016.
Page 1 City of Clearwater Printed on 3/10/2016
File Number: ID#16-2133
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/10/2016
Interoffice Correspondence Sheet
TO:Pension Advisory Committee
FROM:Joseph Roseto, Human Resources Director
SUBJECT:Recommendation for Acceptance into Pension Plan
DATE:
Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as
listed.
Name Job Classification Department
Pension
Eligibility
Date
Jason Beisel Public Information Coordinator Public Communications 1/06/2016
Marissa Prosser *Recreation Leader Parks and Recreation 1/09/2016
Donna Kenny Customer Service Coordinator Customer Service 1/11/2016
Joseph Heaton Fleet Mechanic General Services 1/11/2016
William Pancoe Plumber General Services 1/11/2016
Johnareus Young Parks Service Technician I Parks and Recreation 1/11/2016
Myles Collier Parks Service Technician I Parks and Recreation 1/11/2016
Erik White Utilities Mechanic Public Utilities 1/11/2016
Paul Toffolo Electronics Technician Public Utilities 1/11/2016
Hatem Elgendy Utilities Chemist Public Utilities 1/11/2016
Patrick Flynn Wastewater Treatment Plant Operator Trainee Public Utilities 1/11/2016
Kevin Dubie Solid Waste Equipment Operator Solid Waste 1/11/2016
Robert Bostick, Jr. **Solid Waste Worker Solid Waste 1/11/2016
Amber Brice ***Library Programming Specialist Library 1/11/2016
Justin Bowman Utilities Chemist Public Utilities 1/25/2016
Brandon Coulter Utilities Mechanic Public Utilities 1/25/2016
Michael Shumaker Recreation Supervisor II Parks and Recreation 1/25/2016
John Cassidy Wastewater Treatment Plant Operator Trainee Public Utilities 1/25/2016
Tim Sunderman Wastewater Treatment Plant Operator Trainee Public Utilities 1/25/2016
* Marissa Prosser was employed in a temporary part-time position from 08/24/2015 to 01/08/2016. She was hired
into a full time position 01/09/2016 and will be eligible for pension as of 01/09/2016.
** Robert Bostick, Jr. was employed in a temporary part-time position from 09/08/2015 to 01/10/2016. He was
hired into a full time position 01/11/2016 and will be eligible for pension as of 01/11/2016.
*** Amber Brice was employed in a part time position from 01/26/2015 to 01/10/2016. She was hired into a full
time position 01/11/2016 and will be eligible for pension as of 01/11/2016.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2134
Agenda Date: 3/14/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Approve the following request of employee Dewayne Broadwater, Parks and Recreation
Department to vest his pension as provided by Section 2.419 of the Employees’ Pension Plan.
SUMMARY:
Dewayne Broadwater, Spray Technician III, Park and Recreation Department, was employed
by the City on October 16, 1995, and began participating in the Pension Plan on that date .
Mr. Broadwater will terminate from City employment on February 16, 2016.
The Employees’ Pension Plan provides that should an employee cease to be an employee of
the City of Clearwater or change status from full -time to part-time after completing ten or more
years of creditable service (pension participation ), such employee shall acquire a vested
interest in the retirement benefits. Vested pension payments commence on the first of the
month following the month in which the employee normally would have been eligible for
retirement.
Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees
hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be
eligible for retirement following the earlier of the date on which a participant has reached the
age of fifty-five years and completed twenty years of credited service; the date on which a
participant has reached age sixty -five years and completed ten years of credited service; or
the date on which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this restatement, a
member shall be eligible for retirement following the earlier of the date on which a participant
has reached the age of sixty years and completed twenty -five years of credited service; or the
date on which a participant has reached the age of sixty -five years and completed ten years of
credited service. Mr. Broadwater will meet the non -hazardous duty criteria and begin
collecting a pension in November 2016.
Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a
member shall be eligible for retirement following the earlier of the date on which the participant
has completed twenty years of credited service regardless of age, or the date on which the
participant has reached fifty-five years and completed ten years of credited service.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/10/2016
File Number: ID#16-2134
N/A
Page 2 City of Clearwater Printed on 3/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2136
Agenda Date: 3/14/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
Approve the following request of employees Jennifer Mortell, Library Department, and
Tereasa Roose, Library Department, for a regular pension as provided by Sections 2.416 and
2.424 of the Employees’ Pension Plan.
SUMMARY:
Jennifer Mortell, Librarian II, Library Department, was employed by the City on January 12,
2004, and her pension service credit is effective on that date. Her pension will be effective
April 1, 2016. Based on an average salary of approximately $45,249.46 over the past five
years, the formula for computing regular pensions and Ms. Mortell’s selection of the 100%
Joint and Survivor Annuity, this pension benefit will be approximately $12,847.08 annually.
Tereasa Roose, Librarian III, Library Department, was employed by the City on April 29, 1996,
and her pension service credit is effective on that date. Her pension will be effective May 1,
2016. Based on an average salary of approximately $49,311.76 over the past five years, the
formula for computing regular pensions and Ms. Roose’s selection of the Life Annuity, this
pension benefit will be approximately $27,125.16 annually.
Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees
hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be
eligible for retirement following the earlier of the date on which a participant has reached the
age of fifty-five years and completed twenty years of credited service; the date on which a
participant has reached age sixty -five years and completed ten years of credited service; or
the date on which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this restatement, a
member shall be eligible for retirement following the earlier of the date on which a participant
has reached the age of sixty years and completed twenty -five years of credited service; or the
date on which a participant has reached the age of sixty -five years and completed ten years of
credited service. Ms. Mortell and Ms. Roose have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a
member shall be eligible for retirement following the earlier of the date on which the participant
has completed twenty years of credited service regardless of age, or the date on which the
participant has reached fifty-five years and completed ten years of credited service.
APPROPRIATION CODE AND AMOUNT:
N/A
Page 1 City of Clearwater Printed on 3/10/2016
File Number: ID#16-2136
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/10/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2214
Agenda Date: 3/14/2016 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.4
SUBJECT/RECOMMENDATION:
Approve the termination of international equity money manager Earnest Partners (EP) and
authorize the appropriate officials to execute same.
SUMMARY:
Earnest Partners was hired as an international equity manager for the plan in April 2008. Initial
performance was very good (55.54% return and 15th percentile ranking in 2009), but
performance has steadily declined in recent years, as summarized below. The Pension
Investment Committee recommends termination at this time.
Percentile
EP Ranking Benchmark
Last 3 years 0.25% 80th 4.07%
Last 5 years 1.91% 75th 3.24%
In July 2015 the Pension Trustees approved the termination of an international money
manager, Wentworth, Hauser and Violich, and the hiring of two international money
managers, Thompson, Siegel and Walmsley LLC (TS&W) and WCM Investment Management
(WCM), in anticipation of this possible future action of terminating another international money
manager.
The Pension Investment Committee has already moved approximately $30 million of the $37
million previously allocated to Earnest Partners to TS&W and WCM equally, leaving a balance
of approximately $7 million with Earnest Partners. Upon termination the $7 million would also
be equally allocated to TS&W and WCM.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 3/10/2016