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05/16/2016 Community Redevelopment Agency Meeting Minutes May 16, 2016 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e d s w r' �mu Meeting Minutes Monday, May 16, 2016 1 :00 PM City Hall Chambers Community Redevelopment Agency Page 1 City of Clearwater Community Redevelopment Agency Meeting Minutes May 16, 2016 Roll Call Present 4 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob Cundiff, and Trustee Bill Jonson Absent 1 - Trustee Hoyt Hamilton Also Present—William B. Horne — City Manager, Jill Silverboard —Assistant City Manager, Pamela K. Akin — City Attorney, Rosemarie Call — City Clerk, Nicole Sprague — Official Records and Legislative Services Coo rd in ator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call To Order— Chair Cretekos The meeting was called to order at 1:11 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the April 18, 2016 CRA Meeting as submitted in written summation by the City Clerk. Trustee Caudell moved to approve the minutes of the April 18, 2016 CRA Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Recommend approval of amendments to the Old Bay Character District of the Clearwater Downtown Redevelopment Plan. The North Marina Area Master Plan, accepted by City Council on January 21, 2016, includes provisions to encourage hotel, restaurant and other like uses to locate within the waterfront area in order to strengthen the City's position as a boating destination. Specifically, it emphasizes activating the waterfront by enabling opportunities for the establishment of a mix of public and private Page 2 City of Clearwater Community Redevelopment Agency Meeting Minutes May 16, 2016 development and active uses while also creating new open/green space. This planning area overlaps with the northern portion of the Old Bay District of the Clearwater Downtown Redevelopment Plan generally from Eldridge Street to the northern boundary of the Old Bay District. The Planning and Development Department is recommending amendments to the Clearwater Downtown Redevelopment Plan to address discrepancies between the Old Bay Character District and the North Marina Area Master Plan. Proposed Ordinance 8885-16 includes amendments revising the Old Bay District Vision by: • Providing language in support of the desired uses provided for by the North Marina Area Master Plan; • Adding intensity of use specific to overnight accommodations; • Increasing the permitted Floor Area Ratio (FAR) from 0.5 to 1.0 in key locations; and • Adding a policy in support of the North Marina Area Master Plan. At its meeting on April 19, 2016, the Community Development Board reviewed and unanimously recommended approval of the proposed amendments to the Clearwater Downtown Redevelopment Plan. Trustee Cundiff moved to recommend approval of amendments to the Old Bay Character District of the Clearwater Downtown Redevelopment Plan. The motion was duly seconded and carried unanimously. 4.2 Accept Urban Land Institute (ULI) Priority (P) Project Quarterly Progress Report for the period January 1, 2016 through March 31, 2016, as well as the Funding and Program Activity Reports detailing cumulative expenditures through March 31, 2016. As a part of the ULI Advisory Services Panel Report implementation, staff committed to providing quarterly updates on the status of Priority (P) items. The updates are reflected in the ULI Report Implementation Matrix which includes the Funding Sources and Cost(through Q2 FY15-16) spreadsheet. Additionally, Program Activity Reports for ULI General Fund Account (181-99888) and CRA Library Activation Account (388-99887) detailing total encumbrances and expenditures are provided for review. Projects Update: To summarize, the status of the 13 Priority (P) projects are as follows: 8 Projects are complete and/or in the implementation phase: • Comprehensive Boating Plan for Harbor (ULI 1) • Comprehensive North Marina Master Plan (ULI 5) Page 3 City of Clearwater Community Redevelopment Agency Meeting Minutes May 16, 2016 • Boost Downtown Library to Support Redevelopment (ULI 9) • Attract Incubator/Support Entrepreneurial Ecosystem (ULI 15) • Comprehensive Branding Initiative (ULI 29) • Real Estate Parcel Marketing (ULI 30) • Create Stakeholder Advisory Group (ULI 31) • TIF Bonds Examination (ULI 34) 4 Projects are on schedule: • Master Development Plan for Bluff/Coachman/Waterfront (ULI 8) • Use Harbor Bridge as Aesthetic Gateway (ULI 10) • Update of Downtown Redevelopment Plan (ULI 12) • Mercado in East Gateway (ULI 27) 1 Project is in progress/delayed: • Enhance Gateways to Downtown/East Gateway (ULI 20) In addition to the council-designated priority projects, two additional ULI projects have been addressed: • Create a Water Taxi/Ferry (ULI 4) • Ensure Environmental Integrity of Clearwater Harbor (ULI 2) Expenditure Update: With respect to the financial expenditure report, on an accrual basis, $692,396 has been encumbered with $409,795 expended for ULI projects since September 2014. Broken down by funding source, the expenditure allocations are: General Fund, $103,257; General Fund Reserve; $9,817; ULI General Fund Reserve, $269,294; and CRA, $27,527. The majority of expenditures/commitments to date are attributable to five projects: 1) Comprehensive Boating Plan, $59,975; 2) North Marina Master Plan, $105,624; 3) Boost the Library - Library Maker Space and staffing, $177,909; 4) Attract an Incubator- Clearwater Business SPARK, $125,000; and 5) Comprehensive Branding Initiative, $100,000. The ULI Report Implementation Matrix and Funding Sources and Cost spreadsheet reflect ULI activities conducted thru Q2 FY 2015/16. Detailed information, including fund allocations, timeframes, staff resources and responsibilities for each Priority Item (P) is provided in the ULI Priority Item Status Updates. Additionally, staff has provided Program Activity Reports identifying line item expenditures and fund balance through the period ending March 31, 2016, for the General Fund ULI account (181-99888) and the CRA Library Activation Account (388-99887). No actual or committed funds were charged against the $1,000,000 CRA/ULI Page 4 City of Clearwater Community Redevelopment Agency Meeting Minutes May 16, 2016 Project Account (388-94885) in Q2 FY2015/16. Beginning with the Q3 FY 2015/16 Progress Report, a similar activity report will be provided for the $1,000,000 CRA/ULI Project Account. The City Manager provided a PowerPoint presentation. In response to questions, Public Communications Director Joelle Castelli said signs for the ferry service have the City's new branding logo. The City Manager said HR&A was the consultant hired to address ULI Priority#8. Planning and Development Director Michael Delk said the AECOM consultant (Seminole Ramp Marina improvement consultant) will not interact much with HR&A as they will address a project specific design component. Recreation Specialist Christopher Hubbard said staff is speaking with four artist consultants who have worked with other LED bridge artworks. The artists'prospectus and budget are due May 30. A call for proposals was not issued, the artists were selected based on their past performance. Staff was directed to provide a list of the prospective artists. The City Manager said the expenditure for$378,000 will be deducted from the CRA/ULI project account for the costs associated with HR&A. In response to questions, a report detailing funding needs will be part of the next quarterly update, the information would be provided to the Trustees prior to the meeting. It is anticipated that the new CRA Executive Director would provide the next update. Economic Development and Housing Director Denise Sanderson said nothing was encumbered prior to March 31, the $378,000 HR&A expenditure was encumbered in April. A concern was expressed regarding the use on non-traditional terms that may confuse the public. Trustee Caudell moved to accept Urban Land Institute (ULI) Priority (P) Project Quarterly Progress Report for the period January 1, 2016 through March 31, 2016, as well as the Funding and Program Activity Reports detailing cumulative expenditures through March 31, 2016. The motion was duly seconded and upon the vote being taken: Ayes: 3 - Chair Cretekos, Trustee Caudell and Trustee Cundiff Nays: 1 - Trustee Jonson Motion carried. Page 5 City of Clearwater Community Redevelopment Agency Meeting Minutes May 16, 2016 4.3 Confirm the City Manager's appointment of Seth Taylor as the Community Redevelopment Executive Director, to be effective July 11, 2016. 5. Adjourn Attest mot• City Clerk City of Clearwater The Community Redevelopment Agency (CRA) rules require the Board to confirm the appointment of the CRA Executive Director. Seth Taylor was selected after an extensive selection process conducted by staff. The City Manager said 35 candidates applied for the position and reviewed the selection process. Mr. Taylor emerged as the preferred candidate. Although he lacks CRA experience, Mr. Taylor possess business improvement district experience and has the ability to work effectively with a variety of stakeholder representatives. In response to a question, the City Manager said Jeff Burton also applied for the Assistant City Manager position. He is from Palmetto and had specific success with the Southwest Florida Water Management District in the stormwater area. Discussion ensued with support expressed for the City Manager's recommendation. Trustee Cundiff moved to confirm the City Manager's appointment of Seth Taylor as the Community Redevelopment Executive Director, to be effective July 11, 2016. The motion was duly seconded and carried unanimously. The meeting adjourned at 1:46 p.m. \\����Ct� �i1 ElNN 7 11/1/,, �,��:�:: t,, ,,,, Community Redevelopment Agency ',`_°>,i'0: G ?'A - �-+ Page 6 cteOrvt\c-c\tAf Chair