04/18/2016 Community Redevelopment Agency Meeting Minutes April 18, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, April 18, 2016
1 :01 PM
City Hall Chambers
Community Redevelopment Agency
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City of Clearwater
Community Redevelopment Agency Meeting Minutes April 18, 2016
Roll Call
Present 5 - Trustee George N. Cretekos, Trustee Doreen Caudell, Trustee Bob
Cundiff, Trustee Hoyt Hamilton, and Trustee Bill Jonson
Also Present—William B. Horne — City Manager, Jill Silverboard —Assistant City
Manager, Pamela K. Akin — City Attorney, Rosemarie Call — City
Clerk, Nicole Sprague — Official Records and Legislative Services
Coo rd in ator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call To Order— Chair Cretekos
The meeting was called to order at 2:04 p.m. at City Hall.
2. Approval of Minutes
2.1 Approve March 14, 2016 CRA Meeting Minutes as submitted in written summation by
the City Clerk.
Trustee Jonson moved to approve March 14, 2016 CRA Meeting
Minutes as submitted in written summation by the City Clerk. The
motion was duly seconded and carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda — None.
4. New Business Items
4.1 Approve the Purchase Contract for the City of Clearwater Community Redevelopment
Agency (CRA) purchase of real property located at 1384 Gulf to Bay Boulevard,
Clearwater, with a purchase price of$160,000 and total expenditures not to exceed
$181,000 including closing costs and preparation of the site; authorize the appropriate
officials to execute same, together with all other instruments required to affect closing;
and authorize the use of East Gateway 388-94849 to fund the cost of$181,000.
The subject property is located at 1384 Gulf to Bay Boulevard and is owned by
Peter V. Gianfilippo and Rita Gianfilippo (Seller). Seller's property at 1384
Gulf to Bay Boulevard has a total land area of approximately 2,590 square feet.
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Community Redevelopment Agency Meeting Minutes April 18, 2016
This is a triangle-shaped parcel at the intersection of Gulf to Bay Boulevard
and Cleveland Street. A building is currently located on the center of the
property that has sporadically been used as a rental car business.
The acquisition of this property is key in being able to achieve the full scope of
the Cleveland Street Streetscape Phase 3 and the Festival Core Project as
envisioned in the East Gateway Vision Plan, the Fiscal Year 12-17 East
Gateway Action Program, and recommended by the ULI Advisory Services
Panel Report (June 2015).
In addition, the Downtown Clearwater Redevelopment Plan has this listed as a
key strategy for the East Gateway Character District. Specifically, Strategy 26
states, "Evaluate the potential public/open space use of the triangular property
bounded by Gulf to Bay Boulevard, Cleveland Street and Hillcrest Avenue. The
site's prime location could serve as both a gateway for the East
Gateway District and as a significant component of the Cleveland Street
Streetscape improvements. The City may consider vacation of Hillcrest Avenue
to consolidate the site."
Staff is currently in the process of developing concepts for the Festival Core, or
an open/public space for festivals and community gatherings. Frank Bellomo,
of Bellomo-Herbert and GAI Consultants, is outlining concepts and general
cost estimates for both the Festival Core and Cleveland Streetscape Phase 3.
Jim Millspaugh and Associates, Inc. performed an independent appraisal on
the property. The appraisal provided a value conclusion of$100,000 with a
valuation date of March 23, 2016. While the purchase price is above appraised
value, staff recommends the acquisition of this parcel at this time to be able to
implement strategies from the Downtown Redevelopment Plan and the East
Gateway Vision Plan that will benefit the community and improve property
values in the area as part of the upcoming streetscape.
Summary of costs for the purchase of the subject property are as follows:
Purchase price $160,000
Closing costs $500
Environmental Audit $2,500
Demolition $10,000
Misc. Maintenance $1,800
Asbestos Survey & Removal $5,000
Boundary Survey $1,200
TOTAL $181,000
APPROPRIATION CODE AND AMOUNT:
Funding for this contract is currently available in the East Gateway line item
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Community Redevelopment Agency Meeting Minutes April 18, 2016
388-94849. As this is a property acquisition, restricted county TIF funds will be
used.
In response to questions, Interim CRA Executive Director Geri Campos
Lopez said the consultant is working with Economic Development,
Planning and Engineering staff on general concepts in order to cost
out the East Gateway streetscape phase 3 and festival
core projects, which is expected to come before the Trustees this
Summer. There is $6 million identified in Penny for Pinellas 3 for the
streetscaping. The festival core has been identified as part of the CRA
work plan. The East Gateway Vision Plan identified the area did not
have a community gathering space, the plan included a rendering of
what the festival core could look like. Part of the festival core would look
like a park, the street could be closed off when there is a special event.
Ms. Campos Lopez said there would be an opportunity for public art in
the park area.
Trustee Caudell moved to Approve the Purchase Contract for the
City of Clearwater Community Redevelopment Agency (CRA)
purchase of real property located at 1384 Gulf to Bay Boulevard,
Clearwater, with a purchase price of$160,000 and total
expenditures not to exceed $181,000 including closing costs and
preparation of the site; authorize the appropriate officials to
execute same, together with all other instruments required to affect
closing; and authorize the use of East Gateway 388-94849 to fund
the cost of$181,000. The motion was duly seconded and carried
unanimously.
4.2 Authorize expenditure of$378,000 from CRA Project Fund 388-94885, ULI
Implementation, to fund a City contract for professional services pursuant to RFP
(Request for Proposal) 04-16 to HR and A Advisors, Inc. for the Imagine Clearwater:
Downtown Waterfront Master Plan Project.
The creation of a master plan for the bluff/waterfront area was identified as a
priority project by the Urban Land Institute (ULI) Advisory Services Panel
during their study of Downtown Clearwater in June, 2014. RFP 4-16 was
prepared by the City of Clearwater to solicit consulting services to develop
such plan with the primary objectives of better connecting the bluff and the
waterfront with the remainder of downtown, creating a strategy for economic
development, activating the waterfront, defining a parking strategy and creating
opportunities for waterfront events to benefit downtown businesses. The RFP
also called for the inclusion of a robust public engagement process and an
implementation strategy to transform the area into a signature waterfront area
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Community Redevelopment Agency Meeting Minutes April 18, 2016
connected to the commercial area.
On November 18, 2016, notice of RFP 04-16 was posted on the City's website,
as well as the websites of the American Planning Association and the
Congress for New Urbanism. A total of eight firms submitted proposals by the
January 8, 2016 deadline including: Design Collective; Dover, Kohl, & Partners;
GAI Consultants, Inc.; HR &A Advisors, Inc.; Stantec's Urban Places Group;
TBG Partners; Urban Design Associates and Zyscovich Architects.
On January 22, 2016, the City's Evaluation Committee comprised of
representatives of the Planning and Development, Economic Development and
Housing, Engineering, Parks and Recreation and Marine and Aviation
Departments short-listed six of those firms: Design Collective; GAI
Consultants; HR &A Advisors, Inc.; Stantec's Urban places Group; Urban
Design Associates; and Zyscovich Architects. Interviews were conducted on
February 25 and 26, 2016 and on March 3, 2016 HR & A Advisor's, Inc. was
selected as the top-ranked firm.
The proposed scope of services calls for the following major tasks in the
development of the waterfront master plan:
• review and analysis of existing conditions (demographic, economic, real
estate market, and physical conditions including circulation and parking,
parks and open space, public realm and opportunities assessment of
major parcels and sites within the study area);
• development of framework plan that address circulation, open space
and catalyst projects;
• development of infrastructure cost estimates for public investments;
• development of action plan/implementation strategy (considers factors
such as market potential, property ownership, policy, etc.; and
• preparation of draft and final master plan
Each task builds upon the previous one and includes development of ideas and
refinements after public input is received. Two opportunities for City Council
review and input will also occur once the draft framework plan is prepared and
then again after the draft master plan is prepared. Public engagement with the
citizens of Clearwater will occur at seven meetings at three points during the
master planning process. A stakeholder coalition made up of a diverse group
of community constituents will also be formed to participate in the process.
Additionally, social media and a project website will be used to provide
information to the community, as well as provide a mechanism for input. The
Planning and Development Department will also conduct outreach activities to
community, business and neighborhood groups. Presentations will also be
made to City Council for input. The conceptual framework plan will be
presented to City Council for feedback as well as the draft Master Plan.
The Planning and Development Department recommends that City Council
award the contract to HR &A Advisors, Inc.
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Community Redevelopment Agency Meeting Minutes April 18, 2016
APPROPRIATION CODE AND AMOUNT:
Staff recommends funding this lump sum contract of$378,000 from
388-94885, ULI Implementation. This project code was authorized by the CRA
Board on August 31, 2015 for purposes of implementation of ULI Report
initiatives.
Interim CRA Executive Director Geri Campos Lopez said the funding will
come from the CRA but the contract will be awarded by the City.
In response to questions, Planning and Development Director Michael
Delk said the principals of the proposed firm are out of the area. The scope
of services includes a series of meetings to engage the public, as well
as meeting with the stakeholders group. Staff anticipates developing a
core from the Imagine Clearwater solicitation to be the sounding board
of the public at large. 82 is a local firm that will provide fair amount of
support throughout the process when needed. Some components of the
public engagement effort will require working with Public
Communications. Mr. Delk said this project was assigned to Planning and
Development, staff will work closely with other departments
throughout the process. Ms. Campos Lopez said $1 million was
appropriated to begin the ULI implementation, new projects will need
to identify the appropriate funding source (CRA or City). Mr. Delk said
fifteen years ago selecting an outside firm would be an issue but with
current technology, analysis will be seamless. The key will be for staff to
take advantage of the principals when they are present for the public
meetings. The hourly rate structure is not an additional cost.
Trustee Cundiff moved to authorize expenditure of $378,000 from
CRA Project Fund 388-94885, ULI Implementation, to fund a City
contract for professional services pursuant to RFP (Request for
Proposal) 04-16 to HR and A Advisors, Inc. for the Imagine
Clearwater: Downtown Waterfront Master Plan Project. The motion
was duly seconded and carried unanimously.
4.3 Appoint Economic Development and Housing Director Denise Sanderson as the
Interim Executive Director of the Community Redevelopment Agency effective April
22, 2016.
The Trustees thanked Geri Campos Lopez for her efforts and service during
her tenure with the City of Clearwater.
Trustee Jonson moved to appoint Economic Development and
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Community Redevelopment Agency Meeting Minutes
5. Adjourn
April 18, 2016
Housing Director Denise Sanderson as the Interim Executive
Director of the Community Redevelopment Agency effective April
22, 2016. The motion was duly seconded and carried unanimously.
The meeting adjourned at 2:34 p.m.
Chair
Attest «aA� Community Redevelopment Agency
City Clerk
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City of Clearwater