05/05/2016 City Council Meeting Minutes May 5, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Thursday, May 5, 2016
6:00 PM
Council Chambers
City Council
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City Council Meeting Minutes May 5, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff and Councilmember
Hoyt Hamilton
Also Present: William B. Horne 11 — City Manager, Jill S. Silverboard —Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Councilmember Cundiff
3. Pledge of Allegiance — Councilmember Hamilton
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.)
4.1 EMS Week 2016 Proclamation, May 15, 2016 - Todd Connors, Assistant Chief of EMS
4.2 Public Works Week Proclamation May 15 — 21, 2016
David Porter - Public Utilities
Earl Gloster - Solid Waste
Brian Langille— Gas
Melvin Maciolek - Engineering
4.3 SkyTran Presentation - Tom Nocera
Mr. Nocera presented a PowerPoint presentation.
In response to questions, Mr. Nocera said estimating fourpassengers to a car,
SkyTran can move 1250 passengers per hour with the basic model. It is
possible to move more individuals by increasing the speed. Ruth Eckerd Hall
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City Council Meeting Minutes May 5, 2016
President/CEO Zev Buffman visited the test track in Tel Aviv. The Orly Airport
will be the first place in the world to have the technology.
4.4 Swim Across America Day Proclamation, May 21, 2016 - Rob Shapiro, Swim Across
America
4.5 Relay for Life Weekend Proclamation, May 13-14, 2016 - Anne Fogarty France, Economic
Development and Housing
5. Approval of Minutes
5.1 Approve the minutes of the April 21, 2016 City Council Meeting as submitted in written
summation by the City Clerk.
Vice Mayor Jonson moved to approve the minutes of the April 21,
2016 City Council Meeting as submitted in written summation by
the City Clerk. The motion was duly seconded and carried
unanimously.
6. Citizens to be heard re items not on the agenda — None.
7. Consent Agenda — Approved as submitted, less Item 7.4.
7.1 Approve the final plat for Alexander at Countryside, whose physical address is 2506
Countryside Boulevard, located on the South-Westerly corner of Countryside
Boulevard and Enterprise Road, South of S.R. 580 and East of Belcher Rd. (consent)
7.2 Approve a Blanket Purchase Order with Xylem, Inc. of Apopka, FL, in the annual
amount of$200,000.00 with the option for two, one-year term extensions for the
purchase of Flygt Pumps, replacement parts, and factory authorized service effective
June 1, 2016, and authorize the appropriate officials to execute same. (consent)
7.3 Approve a Cooperative Agreement between Pinellas County and the Cities of
Clearwater and Dunedin for the development of a Comprehensive Watershed Master
Plan (WMP) of Curlew Creek in the amount of$70,325.81 and authorize the
appropriate officials to execute same. (consent)
7.4 Approve a 30-year Lease between the City of Clearwater and Clearwater Beach
Seafood, Inc., to operate a full service restaurant at 37 Causeway Blvd., approve the
license to utilize square footage west of the lease footprint for additional outdoor
seating, and authorize the appropriate officials to execute same. (consent)
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City Council Meeting Minutes May 5, 2016
SEE BELOW.
7.5 Award a contract (purchase order) for Copying and Printing Services to GLEM Inc
DBA Sir Speedy Printing and authorize the appropriate officials to execute same.
(consent)
Councilmember Caudell moved to approve the Consent Agenda as
submitted, less Item 7.4, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
7AApprove a 30-year Lease between the City of Clearwater and Clearwater Beach
Seafood, Inc., to operate a full service restaurant at 37 Causeway Blvd., approve the
license to utilize square footage west of the lease footprint for additional outdoor
seating, and authorize the appropriate officials to execute same. (consent)
The City of Clearwater has negotiated a Lease Agreement with top-ranked
firm, Clearwater Beach Seafood, Inc., in response to RFP 20-15 (RFP), to
demolish the existing structure located at 37 Causeway Boulevard and
construct and operate a new restaurant for a term not to exceed thirty years.
The term of this Lease shall be for a period of 30 years, commencing on the
Substantial Completion Date and expiring on the day immediately preceding
the 30th anniversary of the Substantial Completion Date unless sooner
terminated pursuant to the terms of the Lease. The term "Substantial
Completion" means substantial completion of the Tenant Work in accordance
with the Final Plans, as evidenced by Tenant's receipt of all approvals
necessary for Tenant to occupy and operate its restaurant in the Building,
including, without limitation, a certificate of occupancy for the Building.
The base rent will be based on 5,894 square feet and will have a 2% annual
increase. Clearwater Beach Seafood, Inc. will also pay 2% of gross food sales
and 9% of gross alcohol sales in excess of the breakpoint to the City of
Clearwater on a monthly basis. The food sales breakpoint is $307,692.31 and
the alcohol sales breakpoint is $9,230.77. On the first day of the second rental
year and each subsequent rental year, the food sales breakpoint shall increase
by 2% as detailed in Article IV, "Base Rent" and "Percentage Rent."
The estimated lessee investment in the project is $3.43 million of which $2.55
million is to be amortized.
Approving the license agreement for commercial use of City of Clearwater
property west of the lease footprint will allow Clearwater Beach Seafood, Inc.
to utilize ground floor space for seating, adding an additional 88 seats to the
restaurant. By allowing additional seating, the city will see an increase in
alcohol sales revenue of approximately 18% annually and an increase in food
sales revenue of approximately 55% annually.
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City Council Meeting Minutes May 5, 2016
Staff supports this lease agreement as being in the best interest of the City and
the Marine Enterprise Fund, for the following reasons:
Clearwater Beach Seafood, Inc.:
- has been an outstanding tenant operating from the existing footprint out of a
converted gas station
- has an established performance record from which to base their rent
projections
- has presented a modern beach appealing design concept both in the exterior
look and interior finishes
- has an established reputation for a quality product with a family friendly price
and atmosphere
The City Attorney said an amendment to Article 3.7 has been submitted,
added air conditioning in front of the building square footage. The amendment
would clarify that the rent is based on the air conditioned space.
Councilmember Caudell moved to amend Article 3.7 as follows:
3. 7 Confirmation of Dates and Amounts Within 30 days after the
Substantial Completion Date, Landlord and Tenant shall execute a
written instrument prepared by Tenant and memorializing ( a) the
Substantial Completion Date; (b) the Rent Commencement Date; ( c)
the Total Project Costs and Project Cost Amortization Amount; d) the
Base Rent amounts payable by Tenant throughout the Term ( calculated
in accordance with Exhibit B); and ( e) the total amount of air
conditioned square footage of the Building (the " Building Square
Footage ")." The motion was duly seconded and carried unanimously.
One individual spoke in support.
Vice Mayor moved to approve Item 7.4, as amended. The motion was
duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 8805-16 on second reading, amending the city's Comprehensive
Plan by amending the Future Land Use Plan element updating the concurrency
management system and allowing for non-contiguous annexations; amending the
transportation element, establishing multi-modal design features; amending the
coastal management element; amending the intergovernmental coordination element;
amending the capital improvements element; and updating various terms and
references.
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City Council Meeting Minutes May 5, 2016
The City Attorney said Pinellas County has requested an amendment, copy of
the amendment was distributed to Council.
Councilmember Hamilton moved to amend Ordinance 8805-16 as
follows: On Page 4, amend Section 5 to read, "A.7.2.4
annexations for nonnontiguo s properties that are within an enslave as
defined by C"tion 171.032 (13)(x) Florida Statutes ("T..eA"en •mc)
Allow voluntary annexations for noncontiquous properties that are within
an enclave as defined by Section 171.031(13)(x), Florida Statutes ("Type
A" enclaves) and as authorized by the 2014 Interlocal Service Boundary
Agreement (ISBA) between Pinellas County and municipalities, including
the City of Clearwater;" and on Page 29, amend Section 32 to read,
"Section 32.T,hic orrlinanne shall heGome e#entive when the Department.
of EGonorniG Opportunity issues a find order determining the adopted
amendamendment to he in pre or the Administration �`o.,,mission
ment v�vT iamTrrrscra iv-rr
Essues a find order determining the adopted amendments to he in
Gompli�nne in �nnprdanne with CeGtion X163 3 18 C S. as amended The
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effective date of this plan amendment, if the amendment is not timely
challenged, shall be 31 days after the Department of Economic
Opportunity notifies the local government that the plan amendment
package is complete. If timely challenged, this amendment shall become
effective on the date the Department of Economic Opportunity or the
Administration Commission enters a final order determining this
adopted amendment to be in compliance. No development orders,
development permits, or land uses dependent on this amendment may
be issued or commence before it has become effective. If a final order of
noncompliance is issued by the Administration Commission, this
amendment may nevertheless be made effective by adoption of a
resolution affirming its effective status, a copy of which resolution shall
be sent to the Department of Economic Opportunity."The motion was
duly seconded and carried unanimously.
Ordinance 8805-16 was presented and read by title only.
Vice Mayor Jonson moved to adopt Ordinance 8805-16 on
second and final reading, as amended. The motion was duly seconded
and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.2 Adopt Ordinance 8806-16 on second reading, amending Appendix A of the Code of
Ordinances, renaming the Transportation Fee as the Multi-Modal Impact Fee,
amending Division 9; amending Article 8; and replacing various "City Commission"
references with "City Council."
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City Council Meeting Minutes May 5, 2016
Ordinance 8806-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8806-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.3 Adopt Ordinance 8847-16 on second reading, annexing certain real properties whose
post office addresses are 1216 Aloha Lane, 1310 Idlewild Drive, 1915 Macomber
Avenue, 2047 and 2049 Poinsetta Avenue, 1273 Sedeeva Circle North, 1209 and
1212 Sheridan Road and 1227 Union Street, all within Clearwater, Florida 33755,
together with certain rights-of-way of Aloha Lane, Douglas Avenue, Sheridan Road,
Union Street and Poinsetta Avenue, into the corporate limits of the city and redefining
the boundary lines of the city to include said additions.
Ordinance 8847-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8847-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.4 Adopt Ordinance 8848-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 1216 Aloha Lane, 1310 Idlewild Drive,
1915 Macomber Avenue, 2047 and 2049 Poinsetta Avenue, 1273 Sedeeva Circle
North, 1209 and 1212 Sheridan Road and 1227 Union Street, all within Clearwater,
Florida 33755, upon annexation into the City of Clearwater, as Residential Urban (RU)
and Preservation (P).
Ordinance 8848-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8848-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.5 Adopt Ordinance 8849-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 1216 Aloha Lane,
1310 Idlewild Drive, 1915 Macomber Avenue, 2047 and 2049 Poinsetta Avenue, 1273
Sedeeva Circle North, 1209 and 1212 Sheridan Road and 1227 Union Street, all
within Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR) and Preservation (P).
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City Council Meeting Minutes May 5, 2016
Ordinance 8849-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8849-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.6 Adopt Ordinance 8850-16 on second reading, annexing certain real properties whose
post office addresses are 2040 Poinsetta Avenue, 1208 and 1210 Sunset Point Road,
all within Clearwater, Florida 33755, together with certain rights-of-way of Sunset Point
Road and Douglas Avenue, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
Ordinance 8850-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8850-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.7 Adopt Ordinance 8851-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 2040 Poinsetta Avenue, 1208 and
1210 Sunset Point Road, all within Clearwater, Florida 33755, upon annexation into
the City of Clearwater, as Residential Urban (RU).
Ordinance 8851-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8851-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.8 Adopt Ordinance 8852-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 2040 Poinsetta
Avenue, 1208 and 1210 Sunset Point Road, all within Clearwater, Florida 33755, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
Ordinance 8852-16 was presented and read by title only.
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City Council Meeting Minutes May 5, 2016
Councilmember Hamilton moved to adopt Ordinance 8852-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.9 Adopt Ordinance 8853-16 on second reading, annexing certain real property whose
post office address is 1224 Sunset Point Road, Clearwater, Florida 33755, together
with all abutting right-of-way of Sunset Point Road into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
Ordinance 8853-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8853-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.10Adopt Ordinance 8854-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1224 Sunset Point Road, Clearwater,
Florida 33755, upon annexation into the City of Clearwater, as Residential Urban
(RU).
Ordinance 8854-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8854-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.11Adopt Ordinance 8855-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1224 Sunset Point Road,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Ordinance 8855-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8855-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
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City Council Meeting Minutes May 5, 2016
8.12Adopt Ordinance 8865-16 on second reading, annexing certain real property whose
post office address is 1790 McCauley Road, Clearwater, Florida 33765 into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
Two individuals spoke in opposition.
It was stated that the item before Council is a voluntary annexation initiated by
the homeowner.
Ordinance 8865-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8865-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.13Adopt Ordinance 8866-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1790 McCauley Road, Clearwater, Florida
33765, upon annexation into the City of Clearwater, as Residential Estate (RE).
One individual spoke in opposition.
Ordinance 8866-16 was presented and read by title only.
Vice Mayor Jonson moved to adopt Ordinance 8866-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.14Adopt Ordinance 8867-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1790 McCauley Road,
Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Low
Density Residential (LDR).
Ordinance 8867-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8867-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
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City Council Meeting Minutes May 5, 2016
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.15Adopt Ordinance 8868-16 on second reading, annexing certain real property whose
post office address is 1635 Sherwood Street, Clearwater, Florida 33755, together with
the abutting right-of-way of Lynn Avenue, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
Ordinance 8868-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8868-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.16Adopt Ordinance 8869-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1635 Sherwood Street, Clearwater, Florida
33755, upon annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8869-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8869-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.17Adopt Ordinance 8870-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1635 Sherwood Street,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Ordinance 8870-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8870-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.18Adopt Ordinance 8871-16 on second reading, annexing certain real properties whose
post office addresses are 2109 Burnice Drive, 2173, 2174 and 2185 Bell Cheer Drive,
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City Council Meeting Minutes May 5, 2016
all within Clearwater, Florida 33764, into the corporate limits of the city and redefining
the boundary lines of the city to include said additions.
Ordinance 8871-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8871-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.19Adopt Ordinance 8872-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real properties whose post office addresses are 2109 Burnice Drive, 2173, 2174 and
2185 Bell Cheer Drive, all within Clearwater, Florida 33764, upon annexation into the
City of Clearwater, as Residential Low (RL).
Ordinance 8872-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8872-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.20Adopt Ordinance 8873-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real properties whose post office addresses are 2109 Burnice Drive,
2173, 2174 and 2185 Bell Cheer Drive, all within Clearwater, Florida 33764, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
Ordinance 8873-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8873-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.21Adopt Ordinance 8874-16 on second reading, annexing certain real property whose
post office address is 1484 Grove Circle Court, Clearwater, Florida 33755, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
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City Council Meeting Minutes May 5, 2016
Ordinance 8874-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8874-16 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.22Adopt Ordinance 8875-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1484 Grove Circle Court, Clearwater,
Florida 33755, upon annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8875-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8875-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.23Adopt Ordinance 8876-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 1484 Grove Circle Court,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Ordinance 8876-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8876-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.24Adopt Ordinance 8897-16 on third reading, annexing certain real property whose post
office address is 1712 Grove Drive, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
Ordinance 8897-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8897-16 on
third and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
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City Council Meeting Minutes May 5, 2016
8.25Adopt Ordinance 8899-16 on third reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1712 Grove Drive,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Ordinance 8899-16 was presented and read by title only. Vice
Mayor Jonson moved to adopt Ordinance 8899-16 on third and final
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.26Adopt Ordinance 8898-16 on third reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 1712 Grove Drive, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8898-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8898-16 on
third and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
9. City Manager Reports
9.1 Amend Council Rule 15, Rules of Decorum, to reflect new title, Rules of Conduct and
adopt Resolution 16-13.
Vice Mayor Jonson has submitted the following for council consideration:
• Rule 15, Rules of Decorum
o Change title to: Rules of Conduct. The rule is not intended to
override other rules of decorum provided in Robert's Rules of
Order.
At the May 2, 2016 work session, there was consensus to pursue the
amendment.
Councilmember Cundiff moved to amend Council Rule 15, Rules of
Decorum, to reflect new title, Rules of Conduct. The motion was
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City Council Meeting Minutes May 5, 2016
duly seconded and carried unanimously.
Resolution 16-13 was presented and read by title only.
Councilmember Hamilton moved to adopt Resolution 16-13. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
9.2 Review Council Policies and provide direction.
Staff is recommending the following changes:
• Page 20, Policy L, Distribution of Council Correspondence
o Amend last sentence of second paragraph to read, "Mail will be
delivered to the Council at least once per week, or as needed."
• Page 21, Policy M, Strategic Planning
• Amend title to read, "Strategic Direction/Planning."
• Amend policy statement to read, "Each year the City Council
shall meet in a strategic direction/planning session(s) as part of
the budget preparation process. The meeting(s) will review the
five-year financial forecast and update as necessary, the City's
Mission, Values and Vision Statements. From these documents,
a five-year strategic plan wi# may be developed or revised. The
five-year strategic plan will become the basis for the annual City
Manager and City Attorney Objectives, and the City's annual
budget process for the next fiscal year."
• Page 23, Policy B, Sparkling Clearwater
• Amend title to read, "Sparkling Gleapw ate Bright and Beautiful."
• Amend the policy statement to read, "In order to maintain and
enhance the image of +rig Bright and Beautiful Clearwater,
the Council supports staff in enhanced solid waste recycling and
conservation projects, tightening and increasing enforcement of
codes (i.e., fence landscaping, prohibition of banners, lot
clearing, etc.). Staff is also directed to place a greater
emphasis on and coordinate aesthetic consideration on site
plans and other development review (i.e., placement of
dumpsters, fencing of dumpsters, property landscaping and
landscaping of parking lots including perimeter plantings). Litter
cleanup and "adopt a street or park" programs are encouraged.
Educational and incentive programs for both City staff and the
public addressing this issue should be developed."
Vice Mayor Jonson has submitted the following for council consideration:
• Page 8, (7), Portfolio Composition, Risk and Diversification
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City Council Meeting Minutes May 5, 2016
o Spell out abbreviations for CMOs and REMIC
• Staff concurs with the recommended change.
• Amend the policy statement to read, "Assets held shall
be diversified to control risk of loss resulting from
over-concentration of assets in a specific maturity,
issuer, instrument, or dealer/broker, through which these
instruments are bought and sold. The following
maximum limits apply to the portfolio:
Maturity date 10% Specific instrument 8%
Specific issuer 40% Specific dealer/broker33%
Commercial paper 25% CMOs* and REMIC** 33%
* Collateralized Mortgage Obligations
** Real Estate Mortgage Investment Conduits"
• Page 18, D(3), Citizen Inquiries - Responses
o Consider revising the current policy with one of the following
options:
• Previous wording
Inquiries addressed to the whole Council, whether in one
letter or duplicate letters to all Council members, will be
answered factually by the Mayor-with an introductory
phrase of"On behalf of the Clearwater City Council."
When needed, responses will be brought to Council for
direction, prior to being sent. Mail will be routed to the
appropriate staff to draft a response. Individual
Councilmembers are not precluded from responding
individually to express their opinion.
• Wording adopted after considerable discussion on
10/4/2012:
Inquiries addressed to the whole Council, whether in one
letter (or email) or duplicate letters to all
Councilmembers, will be answered factually by the
Mayor using language that indicates that he or she is
responding for the Clearwater City Council. When
needed, responses will be brought to Council for
direction, prior to being sent. Mail will be routed to the
appropriate staff to draft a response. Individual
Councilmembers are not precluded from responding
individually to express their opinion.
• Possible alternative
Inquiries addressed to the whole Council, whether in one
letter (or email) or duplicate letters to all
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City Council Meeting Minutes May 5, 2016
Councilmembers, will be routed to the appropriate staff
to draft a factual response. The draft response will be
provided to all Councilmembers for their individual
replies.
Since the May 2 work session, staff incorporated the following policy (Page
17, Policy U, Audit Committee) that was adopted by the City Council on
November 30, 2009:
It is a policy of the City Council to have an Audit Committee for the selection of
a Certified Public Accounting firm for the annual audit, in compliance with
Section 218.391, Florida Statutes. The Audit Committee will be appointed by
the City Council and may be comprised of Council members, Council
appointees, and/or City employees as determined by the City Council. The
Audit Committee will be responsible to solicit proposals via a competitive RFP
Process every five years at a minimum. The Audit Committee may also
manage the audit process as appropriate.
It was suggested that the strategic policy statement be amended to include
language that does not make the strategic planning
subordinate to the City Manager's budget and reorders the sequence of
vision, mission, values, and strategic direction (goals).
Vice Mayor Jonson suggested amending Policy M, Strategic
Direction/Planning, to state, "Each year prior to the development of the City
Manager's proposed budget, the City Council shall meet in a strategic
direction/planning session(s) as pall of the Midget preparation
mess. The meeting(s) will review the five year forecast, and
update as necessary the City's Mission, Values and Vision Statemen+c
Vision, Mission, Values, and Strategic Direction (Goals). From these
documents a five-year strategic plan will be developed updated. The five-year
strategic plan will become the basis for the annual City Manager and City
Attorney Objectives and City's annual budget process for the next fiscal year."
There was consensus to implement the amendment.
In response to questions, the City Clerk said the policy regarding the
Audit Committee was adopted by the Council in 2009 but never added
to the document before Council. Finance Director Jay Ravins said the
policy provides Council the flexibility to appoint more than one
councilmember to the Audit Committee.
Vice Mayor Jonson moved to adopt changes to the City Council Policies
on pages 17, 20, 21, 23, as amended. The motion was duly seconded and
carried unanimously.
Page 17
City Council Meeting Minutes May 5, 2016
Vice Mayor Jonson moved to adopt changes to page 8, (7), Portfolio
Composition, Risk and Diversification. The motion was duly seconded
and carried unanimously.
Uniform Policy
The City Manager said in the past, the organization has standardized
how certain items are worn (i.e., shirts,jackets, etc.). The logo and
position of the individual was placed on the left-hand side. The previous
two vice mayors requested embroidered items and business cards with
their position, the requests were denied. Vice Mayor Jonson produced a
polo with the vice mayor designation that he had when he was
previously on council. The City Manager requested Council direction.
Discussion ensued with comments made that the vice mayor
designation is a one-year appointment, the expense incurred for
business cards and embroidered items is not necessary for the
temporary appointment. It was suggested that a nametag with the vice
mayor designation be considered when attending functions.
Councilmember Caudell moved to not to identify the vice mayor on any
of the shirts, business cards, letterhead, or nametags with the City of
Clearwater. The motion was duly seconded and carried unanimously.
Staff was directed to place the policy statement under Policy F,
Stationery.
10. City Attorney Reports — None.
11. Closing comments by Councilmembers (limited to 3 minutes)
Vice Mayor Jonson said the Suncoast League of Cities annual dinner will be
held May 21, 2016 at the Safety Harbor Spa, Senator Lee and Senator
Brandes will be in attendance. It is a good opportunity to review and establish
linkages with other city government officials. The Tourism Week keynote
speaker Glenn Haussman emphasized that the quality of the experience is
why Clearwater remains a top vacation destination. He thanked citizens and
staff for the rescheduled Neighborhood's Day, this list of issues from citizens
was shorter this year. There is an incredible amount of neighborhood pride in
the City. Transportation continues to be a popular topic and was discussed at
the MPO Beach Spotlight meeting yesterday as well as the Tampa Bay
Partnership Legislative Wrap Up meeting. The PSTA is holding a workshop
Page 18
City Council
Meeting Minutes May 5, 2016
on May 6, 2016 on upcoming transportation and transit technology as well as
concepts of regionalization of transit.
Councilmember Hamilton said he would not be in attendance at the next Work
Session and Council meeting as he will be on a family vacation.
Councilmember Cundiff said it was sad that the Tampa Tribune will no longer
be published along with smaller community papers like the Clearwater
Gazette.
12. Closing Comments by Mayor
13. Adjourn
Attest
Mayor Cretekos reviewed recent and upcoming events.
The meeting adjourned at 7:47 p.m.
— le°rlef1Cr(AC[-Of
Mayor
City of Clearwater
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