03/30/2016 - FWC Florida Boating Improvement Grant City Council Meeting Minutes March 30, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Wednesday, March 30, 2016
2:30 PM
Special Meeting - FWC Florida Boating Improvement Grant
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes March 30, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Caudell,
Councilmember Bob Cundiff, Councilmember Hoyt Hamilton and
Councilmember Bill Jonson
Also Present: William B. Horne 11 — City Manager, Jill S. Silverboard —Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 2:30 p.m. at City Hall.
2. Citizens to be heard re items not on the agenda — None.
3. City Manager Reports
3.1 Authorize the Marine and Aviation Director to apply for and administer the Florida Fish
and Wildlife Conservation Commission (FWC) Florida Boating Improvement Program
(FBIP) Grant on behalf of the City of Clearwater, establish a new Capital Improvement
Project, Seminole Boat Ramp Improvements (315-93425), authorize a mid-year
amendment transferring initial funding of$100,000 from General Fund Reserves, and
adopt Resolution 16-10.
The Marine &Aviation Department desires to apply for a FWC FBIP Grant to
make much needed improvements to the Seminole Boat Ramp parking lot.
The Seminole Boat Ramp is an 8-lane public boat ramp with parking consisting
of 118 truck/trailer spaces and 41 single car spaces, which includes 2 ADA
accessible parking spaces. The Seminole Boat Ramp is one of the largest boat
ramp facilities in the area. It is located less than 10 minutes from Clearwater
pass, providing quick access to the Gulf of Mexico. The boat ramp is so
popular, despite having so many parking spaces; it still reaches capacity on
weekends. Due to the extensive use, the parking lot is in need of milling and
repaving to repair extensive cracking and potholes.
Proposed improvements would include milling and repaving the existing
asphalt boat trailer parking lot and pavement striping estimated at a total cost
of$248,103.00. The parking lot is currently in poor condition. In the past, the
Department has annually patched potholes and applied seal coatings to the
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City of Clearwater
City Council Meeting Minutes March 30, 2016
parking lot for a temporary fix. With the extensive use, the asphalt in the
parking lot is crumbling and there is widespread cracking with increasing
potholes in size and number. Milling deep enough to stabilize the underlayment
and repaving the parking lot would greatly improve safe public access
removing significant tripping hazards and frequent pothole development.
This project ties into the North Marina Master Plan. If the project is awarded,
the City has agreed to provide a $100,000.00-match to the grant for necessary
landscaping and irrigation, which would be funded through General Fund
Reserves as necessary or appropriate and budgeted for the specific purpose
delineated. The only necessary permit is a general City of Clearwater
construction permit. The City Resource Committee approved applying for the
grant funding on March 24, 2016.
Adoption of Resolution 16-10 will authorize the Marine and Aviation
Department Director to apply for and administer the FBIP Grant on behalf of
the City.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will provide a transfer of$100,000 from
General Fund Reserves to capital improvement project 315-93425, Seminole
Boat Ramp Improvements to fund the initial cash match for this project.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year budget amendment
allocating General Fund reserves in the amount of$100,000 to capital
improvement project 93425, Seminole Boat Ramp Improvements. A net total
of$1,543,646 of General Fund reserves has been used to date to fund
expenditures in the 2015/16 operating budget. The remaining balance in
General Fund reserves is approximately $30.2 million, or 24.2% of the current
General Fund operating budget.
Marine and Aviation Director Bill Morris said the estimated total cost for
landscaping and irrigation is $102,268.65.
In response to questions, Mr. Morris said the project will encompass the
parking area and the apron in front of the ramps. The parking area
needs to be properly stabilized. The proposed visual enhancements to
the area are part of the ULI plan and include landscaping borders and
walkways. The enhancements for the grass lot and a cueing area as
recommended by the ULI study will not be part of this project. The entire
parking area will be milled. The grant application is due tomorrow, the
grant award is expected to occur within three months. Mr. Morris said
staff will come before Council with a grant agreement if awarded.
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City of Clearwater
City Council
Meeting Minutes March 30, 2016
Councilmember Hamilton moved to authorize the Marine and
Aviation Director to apply for and administer the Florida Fish and
Wildlife Conservation Commission (FWC) Florida Boating
Improvement Program (FBIP) Grant on behalf of the City of
Clearwater, establish a new Capital Improvement Project, Seminole
Boat Ramp Improvements (315- 93425), authorize a mid -year
amendment transferring initial funding of $100,000 from General
Fund Reserves. The motion was duly seconded and carried
unanimously.
Resolution 16 -10 was presented and read by title only.
Councilmember Caudell moved to adopt Resolution 16 -10. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton and Councilmember Jonson
4. City Attorney Reports - None.
5. Closing comments by Councilmembers (limited to 3 minutes) - None.
6. Closing Comments by Mayor - None.
7. Adjourn
The meeting adjourned at 2:44 p.m.
City of Clearwater
Mayor
City of Clearwater
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