04/07/2016 City Council Meeting Minutes April 7, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Thursday, April 7, 2016
6:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Caudell,
Councilmember Bob Cundiff, Councilmember Hoyt Hamilton and
Councilmember Bill Jonson
Also Present: William B. Horne 11 — City Manager, Jill S. Silverboard —Assistant City
Manager, Pamela K. Akin - City Attorney, and Rosemarie Call - City
Clerk and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Fr. James Paris from Holy Trinity Greek Orthodox Church
3. Pledge of Allegiance — Councilmember Jay Polglaze
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.) — Given.
4.1 Farewell to Councilmember Jay Polglaze
Councilmembers thanked former Councilmember Polglaze for his
dedication and service during his term on the City Council.
Vice Mayor Polglaze expressed appreciation to the City and Council. He said
time was Council's friend and Council was blessed with a laundry list of
opportunities. He reviewed several accomplishments and thanked his wife
and family for their support.
The City Attorney described the Vice Mayoras energetic and robust. The City
Manager said the Vice Mayor's passion for downtown will keep him involved
going forward.
Frank Hibbard, Brian Aungst, Jr., Zack Thorn and David Loyd expressed their
appreciation for Councilmember Polglaze's dedication.
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Zev Buffman presented the Vice Mayor with a framed photo of the Capitol
Theatre.
The Council recessed from 6:23 p.m. to 6:30 p.m.
4.2 Oath of Office to Mayor Cretekos and Councilmembers Caudell and Cundiff
The City Clerk administered the Oath of Office to Mayor Cretekos
and Councilmembers Caudell and Cundiff.
4.3 USCG Air Station Clearwater Awards
Petty Officer First Class Jose Ortiz (Enlisted Person of the Year)
Chief Petty Officer Larry Peranto (Chief Petty Officer of the Year)
Chief Warrant Officer Sean Cox (Officer of the Year)
Lieutenant Commander J. D. Lentine (Department of the Year)
4.4 Esophageal Cancer Awareness Month Proclamation, April 2016 - Stephanie Stutz, Legal
Dept.
4.5 Work Zone Safety Awareness Week Proclamation, April 11-15, 2016 - Chuck Lane, Risk
Manager
4.6 National Crime Victims' Rights Week Proclamation, April 10-16, 2016 - Yolanda Cowart,
Springtime Club
5. Approval of Minutes
5.1 Approve the minutes of the March 17, 2016 City Council Meeting as submitted in
written summation by the City Clerk.
Councilmember Jonson moved to approve the minutes of the
March 17, 2016 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda
Martin Hughes supported regularly scheduled town hall style meetings
to ensure meaningful interaction with citizen voters and opposed secret
meetings, backroom deals, or bribes by the governing body.
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Serge Baril expressed concerns with parking at Clearwater beach and
suggested implementing additional advertising and signage for the water
ferry. He recommended allowing parking along the causeway on really
busy days.
Lena Basic expressed concerns with vehicular traffic and parking at
Clearwater beach during Spring Break.
7. Consent Agenda — Approved as submitted, less Item 7.5.
7.1 Approve an annual blanket purchase order (contract) to Heath Consultants, Inc., in the
annual amount of$400,000, with the option for two, one-year term extensions to
provide natural gas line locating services (ITB 15-16), and authorize the appropriate
officials to execute same. (consent)
7.2 Approve a purchase order (contract) to Accela, Inc., San Ramon, CA for the period of
April 1, 2016 through March 31, 2017 for software maintenance at a cost not to
exceed $105,268.11 in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole
source, and authorize the appropriate officials to execute same. (consent)
7.3 Approve a contract to Wannemacher Jensen Architects, Inc. (WJA), St. Petersburg,
FL in the amount of$97,718, which includes a 25% contingency, for architectural and
engineering design services required to provide concept designs for the future
development of Crest Lake Park, 201 Glenwood Ave and authorize the appropriate
officials to execute same. (consent)
7.4 Approve the Florida Highway Beautification Council Grant (FHBCG) Landscape,
Construction and Maintenance Memorandum of Agreement between the Florida
Department of Transportation, District 7, and the City of Clearwater for the installation
and maintenance of landscaped medians within the Missouri Avenue corridor
(northern section) and authorize the appropriate officials to execute same. (consent)
7.5 Award a construction contract to David Nelson Construction Co. of Palm Harbor,
Florida, for the Greenlea-Otten Neighborhood Traffic Calming, Roadway and
Stormwater Improvements Project (10-0003-EN) in the amount of$3,071,486.83,
which is the lowest responsible bid received in accordance with plans and
specifications, and authorize the appropriate officials to execute same. (consent)
See below.
7.6 Approve Change Order 1 to Central Florida Contractors, Inc., of Seminole, Florida, for
the 2015 Sidewalk Construction Project (14-0044-EN) in the amount of$138,327.20;
approve a time extension of 120 days for completion of additional work; and authorize
the appropriate officials to execute same. (consent)
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City of Clearwater
City Council Meeting Minutes April 7, 2016
7.7 Approve General Utility Easements over the 400 Block of Cleveland Street, conveyed
to the City by the Property Owner, and authorize the appropriate officials to execute
same. (consent)
7.8 Approve a General Utility Easement over 1650 Elizabeth Lane, conveyed to the City
by the Property Owner, and authorize the appropriate officials to execute same.
(consent)
7.9 Authorize the City Manager to sign Hold Harmless/Indemnification Agreements with
private property owners so that police and fire can conduct programs on the property,
events pertaining to the health, safety and welfare of the public. (consent)
Councilmember Caudell moved to approve the Consent Agenda as
submitted, less Item 7.5, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
7.5 Award a construction contract to David Nelson Construction Co. of Palm Harbor,
Florida, for the Greenlea-Otten Neighborhood Traffic Calming, Roadway and
Stormwater Improvements Project (10-0003-EN) in the amount of$3,071,486.83,
which is the lowest responsible bid received in accordance with plans and
specifications, and authorize the appropriate officials to execute same. (consent)
This project involves construction of traffic calming features in the
Greenlea-Otten Neighborhood envisioned by community residents at the
Greenlea-Otten Traffic Calming Charrette and supported by a petition signed
by owners of over 65% of the parcels in the project area.
The engineering plans were reviewed for faithfulness to their charrette vision
by residents belonging to the Greenlea-Otten Tech Team at all project
milestones. The Tech Team has kept the neighborhood informed about the
project through personal contact.
Traffic calming features include single lane roundabouts, oval medians, speed
tables, traffic separators, and landscaping. The project also includes
stormwater improvements which consist of reconstruction of 1300 feet of
roadway with a stormwater facility consisting of 1500 feet of storm pipes with
sizes up to 24 inches per pipe.
Work will commence upon award and execution of the contract and will be
completed within 435 calendar days.
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City Council Meeting Minutes April 7, 2016
Ongoing maintenance of the landscaping, roadway, and sidewalk elements of
the project shall be provided by the Parks and Recreation Department. The
landscaping was designed, with Parks Department input, for low maintenance.
Street signage and pavement markings shall be maintained by the Traffic
Operations Division. The stormwater system shall be maintained by
Engineering's Stormwater Maintenance Division.
APPROPRIATION CODE AND AMOUNT:
0315-92276-563700-541-000-0000 $ 2,589,738.53
0315-96169-563700-541-000-0000 $ 481,748.30
Sufficient funds are available in capital improvement program projects in
amounts of$2,589,738.53 from 0315-92276, Traffic Calming Program and
$481,748.30 from 315-96169, Stevenson Creek to fund the contract.
In response to questions, Senior Professional Engineer Himanshu Patni said
the charettes were conducted in 2000. The project could be split into a
stormwater project and a traffic calming project. Splitting the project would
require a re-bid and would effect the current pricing based on the quantities
and project overlap that currently exists. There are some serious stormwater
issues and flooding in this area due to the flat grades and lack of stormwater
facilities in most sections of the neighborhood. Mr. Patni said the
department considered available grant opportunities, the grants were
not pursued due to the costs associated with administering the grants.
The project will be paid from the stormwater fees collected. Any
problems associated with speeding would be addressed today with
similar devices and treatments presented during the charettes.
A concern was expressed with the estimated total project cost, it was
suggested that newer creative treatment methods should be considered.
Mr. Patni said initially, the speed tables shown in the design were oval
medians. After further modeling, it was determined that in the north-south
streets, speed tables would avoid additional ponding or flooding. The tech
team has been the primary point of contact with the neighborhood, providing
residents with updates as milestones are reached. The tech team is
comprised of five individuals. There are approximately 500 homes with some
type of traffic device along their street. There are some speed tables that
were installed as part of the interim traffic calming program. The tech team
believes the speed tables should remain and that additional tables should be
installed at Murray Avenue. There are no tables on Linwood Drive. The
traffic calming portion of the project is $2.5 million, the overlap work is
associated with the roadway work and stormwater improvements. If
the projects were separated the stormwater project cost would increase.
There have been some individuals who have opposed the roundabout.
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Councilmember Hamilton moved to award a construction contract to
David Nelson Construction Co. of Palm Harbor, Florida, for the
Greenlea-Otten Neighborhood Traffic Calming, Roadway and
Stormwater Improvements Project (10-0003-EN) in the amount of
$3,071,486.83, which is the lowest responsible bid received in
accordance with plans and specifications, and authorize the
appropriate officials to execute same. The motion was duly seconded
and upon the vote being taken:
Ayes: 4 - Mayor Cretekos, Councilmember Cundiff, Councilmember Hamilton,
and Councilmember Jonson
Nays: 1 - Councilmember Caudell
Motion carried.
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings — None.
9. Second Readings - Public Hearing
9.1 Adopt Ordinance 8789-16 on second reading, annexing certain real property located
on the west side of McMullen Booth Road approximately 1,054 feet south of East
Enterprise Road, which parcel is currently unaddressed, into the corporate limits of the
city and redefining the boundary lines of the city to include said addition.
Item withdrawn. No action taken.
9.2 Adopt Ordinance 8790-16 on second reading, annexing certain real property whose
post office address is 2425 McMullen Booth Road, Clearwater, Florida 33759,
together with certain abutting right-of-way of McMullen Booth Road, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
Item withdrawn. No action taken.
9.3 Adopt Ordinance 8828-16 on second reading, annexing certain real property whose
post office address is 3128 Johns Parkway, Clearwater, Florida 33759 together with
all right-of-way of Johns Parkway abutting Lot 2 of Johns Parkway Subdivision, into
the corporate limits of the city and redefining the boundary lines of the city to include
said addition.
Ordinance 8828-16 was presented and read by title only.
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Councilmember Cundiff moved to adopt Ordinance 8828-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.4 Adopt Ordinance 8829-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 3128 Johns Parkway, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as Residential Urban (RU).
Ordinance 8829-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8829-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.5 Adopt Ordinance 8830-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 3128 Johns Parkway,
Clearwater, Florida 33759, upon annexation into the City of Clearwater as Low
Medium Density Residential (LMDR).
Ordinance 8830-16 was presented and read by title only.
Councilmember Jonson moved to adopt Ordinance 8830-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.6 Adopt Ordinance 8839-16 on second reading, annexing certain real property whose
post office address is 2823 St. John Drive, Clearwater, Florida 33759, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
Ordinance 8839-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8839-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Councilmember Hamilton, and Councilmember Jonson
9.7 Adopt Ordinance 8840-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 2823 St. John Drive, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 8840-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8840-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.8 Adopt Ordinance 8841-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 2823 St. John Drive,
Clearwater, Florida 33759, upon annexation into the City of Clearwater as Low
Medium Density Residential (LMDR).
Ordinance 8841-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8841-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.9 Adopt Ordinance 8842-16 on second reading, annexing certain real properties whose
post office addresses are 2124 and 2125 Bell Cheer Drive and 2143 and 2147
Pleasant Parkway, all within Clearwater, Florida 33764, together with certain
right-of-way of Bell Cheer Drive and all right-of-way of Pleasant Parkway, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
Ordinance 8842-16 was presented and read by title only.
Councilmember Jonson moved to adopt Ordinance 8842-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Councilmember Hamilton, and Councilmember Jonson
9.10Adopt Ordinance 8843-16 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office addresses are 2124 and 2125 Bell Cheer Drive and
2143 and 2147 Pleasant Parkway, all within Clearwater, Florida 33764, upon
annexation into the City of Clearwater, as Residential Low (RL) and Preservation (P).
Ordinance 8843-16 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 8843-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.11Adopt Ordinance 8844-16 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office addresses are 2124 and 2125 Bell
Cheer Drive and 2143 and 2147 Pleasant Parkway, all within Clearwater, Florida
33764, upon annexation into the City of Clearwater as Low Medium Density
Residential (LMDR).
Ordinance 8844-16 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 8844-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
9.12Adopt Ordinance 8883-16 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2016 to reflect increases and decreases in
revenues and expenditures for the General Fund, Special Development Fund, Special
Program Fund, Solid Waste and Recycling Fund, Marine Fund, and Parking Fund.
Ordinance 8883-16 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 8883-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
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City of Clearwater
City Council Meeting Minutes April 7, 2016
Councilmember Hamilton, and Councilmember Jonson
9.13Adopt Ordinance 8884-16 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2016 to reflect a net increase of
$3,380,879.
Ordinance 8884-16 was presented and read by title only.
Councilmember Jonson moved to adopt Ordinance 8884-16 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
10. City Manager Reports
10.1Approve the District Seven Highway Landscape Reimbursement and Maintenance
Memorandum of Agreement between the Florida Department of Transportation and
the City of Clearwater for the installation and maintenance of landscaped medians
within the Missouri Avenue corridor (southern section), authorize the City Manager to
execute all documents related to the agreement, and adopt Resolution 16-09.
The Florida Department of Transportation has notified the City of the award of
up to $99,500 to assist in the development of landscape medians in the
Missouri Avenue corridor from Kingsley Street south to Bayview Drive through
the Highway Landscape program.
The Resource Committee approved applying for the grant at their August 5,
2015 meeting. This project was brought to the City Council for guidance for
project submission at the August 20, 2015 meeting. This project was not
funded through the initial funding proposed through the 2015/16 Florida
Highway Beautification Council Grant (FHBCG), but received award through
the FDOT District 7 reimbursement program.
The award will fund up to $99,500 for the design, purchase, installation and
establishment of plant materials for the 5 medians in the project area.
Although matching is not required by the instrument, the reimbursement will
not fund irrigation, which will be provided in the project.
This section consists of 5 medians, and is estimated to cost approximately
$157,275 or $31,455 per median.
The agreement is for a period of 10 years, with renewal options. If the City
terminates the agreement, the City will be responsible for the removal of the
project.
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City of Clearwater
City Council Meeting Minutes April 7, 2016
APPROPRIATION CODE AND AMOUNT:
The City's match was provided by a FY14-15 third quarter budget amendment
allocating General Fund reserves in the amount of$190,000 to Capital
Improvement Project 315-93322, Missouri Avenue Median Beautification.
Councilmember Caudell moved to approve the District Seven
Highway Landscape Reimbursement and Maintenance
Memorandum of Agreement between the Florida Department of
Transportation and the City of Clearwater for the installation and
maintenance of landscaped medians within the Missouri Avenue
corridor (southern section), authorize the City Manager to execute
all documents related to the agreement. The motion was duly
seconded and carried unanimously.
Resolution 16-09 was presented and read by title only.
Councilmember Caudell moved to adopt Resolution 16-09. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff,
Councilmember Hamilton, and Councilmember Jonson
10.2Elect Vice Mayor
The Charter requires, at the first meeting in April, the Council to appoint one of
its members as Vice-Mayor.
Councilmember Hamilton moved to elect Councilmember Jonson
to serve as the Vice Mayor. The motion was duly seconded and
carried unanimously.
The City Manager said a confirmed EF-0 tornado moved though the City this
morning with winds reaching 76 mph. 15 structures were effected in the area
of McMullen Booth Road and Drew Street. He said those that received the
weather alert found it helpful and the notification framework that is being
perfected does have some effect.
11. City Attorney Reports — None.
12. Other Council Action — None.
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City Council
Meeting Minutes April 7, 2016
13. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Caudell cautioned the public regarding hiring unlicensed
general contractors and arborists. She encouraged all to visit the Department
of Professional Regulations website to verify a licensed contractor. She
reported that Senator Latvala was able to secure $500, 000 for the Clearwater
Historical Society and encouraged St. Petersburg College and local schools to
support the historical society.
Vice Mayor Jonson thanked Council for the election to Vice Mayor. He
congratulated the Mayor and Councilmember Caudell for their re- election and
said he looked forward to working with Councilmember Cundiff. He said he is
optimistic about the ability of Council to serve and respond to citizens.
Councilmember Hamilton recognized the passing of Dan Carlisle and Dick
Jacobson. They were instrumental and contributed to local charities and
organizations. Clearwater is a better place because of them.
Councilmember Cundiff thanked Council and staff for their help during his first
week. He thanked all who wished him well during this transition. He said
one of his goals is to be a voice for Clearwater, to listen to residents and leam
new ideas.
14. Closing Comments by Mayor
15. Adjourn
Attest
Mayor Cretekos reviewed recent and upcoming events, welcomed Dr.
Cundiff to the City Council, and said the Clearwater City Council is an
open government body that operates in the Sunshine and does not
participate in backroom deals or bribes as alluded earlier.
The meeting adjourned at 7:56 p.m.
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City Clerk
City of Clearwater
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Mayor
City of Clearwater
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