03/14/2016 Council Work Session Meeting Minutes March 14, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, March 14, 2016
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito,
Councilmember Bill Jonson, Councilmember Hoyt Hamilton and
Vice Mayor Jay E. Polglaze
Also Present: William B. Horne 11 — City Manager, Jill S. Silverboard —Assistant City
Manager, Pamela K. Akin - City Attorney, and Rosemarie Call - City
Clerk and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 pm at City Hall.
A moment of silence was observed for the recent passing of former
Councilmember JB Johnson.
2. Presentations — Given.
2.1 March Service Awards
Two service awards were presented to city employees.
The March 2016 Employee of the Month Award was presented to Tima
Ferlaine, Public Utilities.
The 2016 March/April Bimonthly Team Award was presented to
the Ft. Pierce Response Team: Donnie Packerm, Creighton Harvey,
Andrew Biscardi, Chris Brown, Dennis Coley, Kyle Cresci, Bill
Robinson, and Kyle Smith.
The Council recessed from 1:10 p.m. to 1:27 p.m. to meet as the Community
Redevelopment Agency and the Pension Trustees.
3. Office of Management and Budget
3.1 Amend the City's fiscal year 2015/16 Operating and Capital Improvement Budgets at
first quarter and pass Ordinances 8883-16 and 8884-16 on first reading.
The fiscal year 2015/16 Operating and Capital Improvement Budgets were
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Council Work Session Meeting Minutes March 14, 2016
adopted in September 2015 by Ordinances 8767-15 and 8768-15. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. Staff has provided a memorandum and report that
provide this information and outline the issues at first quarter that require
amendment.
In response to a question, Budget Manager Kayleen Kastel said the
$500,000-grant for the Capitol Theatre Project was awarded in 2015 and
previously approved by Council.
4. Economic Development and Housing
4.1 Homeless Initiative Presentation for Fiscal Year 14-15 (WSO)
Community Development Manager Gabe Parra provided a PowerPoint
presentation.
In response to questions, Mr. Parra said the City asks that individuals do not
give money or food directly to individuals but rather provide a donation to a
local service agency. A Directions for Living social worker works with the
Downtown Bike Team four days a week. The interactive map is still in the
beginning stages and will help staff track organized street feedings; the map
will also include information regarding shower and laundry facilities available
in the area. Staff hopes the map will be made available to the public in the
future. Mr. Parra said he has been canvassing the city to determine where the
street feedings are held. The feeding that occurs in front of the Police
Department is handled by five organizations. The City Manager said staff is
monitoring the street feedings throughout the city.
4.2 Reduce the regional stormwater buy-in fee from $235,700 to $0 for The Nolen, aka
Prospect Park Apartments on Cleveland Street and Prospect Avenue, pursuant to
criteria established under Resolution 99-43, Section 3 and adopt Resolution 16-08.
The City and Community Redevelopment Agency's (CRA) redevelopment
strategy emphasizes the creation of a significant residential concentration in
and around the downtown core to create the support for a retail and recreation
destination environment in the Cleveland Street District. In addition, the City's
Economic Development Strategic Plan calls for the growth/support of
employment opportunities as part of the CRA's Technology District and its
software/information technology industry cluster. The CRA views the
development of the Cleveland Street and Prospect Lake Park site as a major
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opportunity to further these strategies by adding a mixed-use project that
activates the street and creates living opportunities for the District's workforce.
On June 10, 2014, the City joined the Agreement for Development and
Purchase and Sale of Property between the Community Redevelopment
Agency of the City of Clearwater and Prospect Park Development, LLC for the
limited purposes of conveyance of property, granting of easements, etc. In
summary, the mixed-use project consists of 257 market-rate rental dwelling
units and up to 24,000 sq. ft. of allowable ground floor retail. Approximately 7
of these units will be Live/Work units fronting Cleveland Street, which will be
composed of a retail/office space and a residential component. The project will
have 300 parking spaces and approximately 10,000 sq. ft. of accessory uses
(exercise area, leasing office, and business center).
The project's real estate and financial closing occurred on October 30, 2014.
The groundbreaking celebration was held on February 4, 2015 with
construction commencing in March.
Defining the Issue
Since construction began, The Nolen, aka Prospect Park Apartments, has
suffered some significant financial hardships due to soil conditions that were
not anticipated as part of the project negotiation. The muck had become a
huge challenge both to engineer a remedy that worked but also the months of
delay it caused, adding to the overall development timeline and general
conditions costs. The demucking process included overexcavating the building
pads, importing fill, dewatering, and removing and replacing unsuitable
materials. Because of the muck, foundation enhancements needed to occur
with additional auger cast piles and grout. The costs incurred to ready the site
for the foundation was significantly more than what was anticipated by both the
Developer's and the city's geotechnical consultants.
The developer detailed $529,104 in additional costs and is requesting a credit
offset on impact fees to alleviate the financial pressure on the project. These
additional costs do not include the additional length of time to build, and
associated general conditions and other overhead as a result of delay. At this
point, the project will not meet promised expectations which will cause a
financial burden given the federal EB 5 loan funding which requires a minimum
return on investment.
Staff Analysis
The Engineering Department has reviewed the geotechnical reports and the
developer's request. The muck that was found on site was in excess of what
was anticipated in the geotechnical reports reviewed by the city. Staff concurs
that the site and soil conditions constitute an unforeseen condition in delivering
a developable site to the developer that was not discussed as part of the
original negotiations of the Development Agreement. These increased costs
have created a burden on the project.
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The City/CRA views The Nolen as a pioneering project for the downtown area
whose success could encourage future projects, attract developers and
improve the livability of the Cleveland Street District. As the first market-rate
rental development in downtown, an untested market, The Nolen needs to be
placed in the best possible position to succeed. According to the Developer
Agreement, the additional risk and cost of construction is the responsibility of
the Developer. However, this project has been a public private partnership
from inception and to protect the future success of the project, the City/CRA
should consider sharing in the additional costs specifically related to the soil
conditions found on site.
Staff Recommendation
Staff recommends the City/CRA share in approximately half the requested
amount attributed to the soil conditions. To assist the project, staff
recommends the City Council reduce the Stormwater Buy-in Fee of$235,700
to $0. Resolution 99-43, Section 3, allows projects larger than 1.5 acres, to
reduce payment on a case-by-case basis, depending on project variables such
as total capital investment, number of jobs, density of impervious area, etc.
Bond counsel has reviewed the ability of the city to reduce this fee and has
determined that the City Council can choose to waive stormwater impact fees
with no impact on stormwater bond covenants.
The Nolen is anticipated to have a significant impact to the redevelopment of
downtown. The capital investment in the Nolen is over$34 million. The
estimated completed project value of$27,000,000 is estimated to generate
$309,000 in tax increment (City, County and Downtown Development Board) in
the first full assessment year the project is operational (estimated to be 2017).
According to the Economic Development and Housing department's economic
impact modeling program, Total Impact by Impact Data Source, we have
estimated 143 direct jobs and 102 indirect and induced jobs resulting from
construction. In addition, there are significant resident and restaurant/retail
impacts expected from taxable sales estimated at over$60 million over 10
years.
In response to questions, Economic Development and Housing Director Geri
Campos Lopez said muck was encountered at the site. Muck is organic
material that has decomposed over the years and is very spongy. Developers
are unable to place the foundation slab on top of that. Ms. Campos Lopez said
the developer placed concrete cast piles to support the foundation where the
commercial building will be located.
5. Parks and Recreation
5.1 Approve contract (blanket purchase order) for Women's Softball Promotional Services
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to Michele Smith Inc. of St. Petersburg Fl, in the annual amount of$60,000 (Invitation
to Bid 10-16), and two one-year renewal terms at the City's option and authorize the
appropriate officials to execute same. (consent)
Staff is requesting a blanket purchase order be issued to Michele Smith Inc. to
provide promotional services to promote women's fast-pitch softball
tournaments and programs in Clearwater and also act as a representative of
the Parks and Recreation Department in promoting Clearwater as a premier
sports town with emphasis on fast-pitch softball facilities and amenities.
Approximately $6.25 million tourism dollars annually are attributed to the
approximately 30 established softball tournaments, clinics, and related
activities held on City facilities. These numbers are forecast to grow with
continued increased publicity.
Part of the responsibilities and objectives of this BPO are as follows:
1) To put the City in the best position to be recognized as a premier
softball sports venue.
2) To promote the City's brand throughout the United States, as well
as internationally.
3) Establish and maintain a strong and healthy relationship with local,
national, and international fast-pitch sports organizations.
4) Provide quality entertainment for spectators and quality competition
for teams visiting Clearwater by attracting new tournaments and
retaining established tournaments.
5) Increase the exposure of softball and sports tourism in Clearwater
through new programs, tournaments and relationships.
Michele Smith Inc. has previously provided these services for the City and has
an exceptional record of performance and responsiveness to City needs. She
has increased the visibility of Clearwater and helped attract major events and
colleges to participate in tournaments and clinics held in Clearwater.
Michele Smith Inc. was the only bid received for this contract.
APPROPRIATION CODE AND AMOUNT:
Funding for the blanket purchase order will come from the Special Events code
0181-99865.
5.2 Approve co-sponsorship and waiver of requested city fees and service charges for
Fiscal Year 2016/17 special events including four annual city events; and twenty city
co-sponsored events; at an estimated General Fund cost of$472,010 ($84,750 cash
contributions and $387,260 in-kind contributions) and Enterprise Fund cost and fee
waiver of$91,670 for the purposes of Fiscal Year 2016/17 departmental budget
submittals.
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According to City Council Policy, Item M, Special Event Fees, there shall be an
annual review of City sponsored/co-sponsored events during the budget
process. An agenda item approving co-sponsorship and level of support for
these events will be brought before the City Council at the beginning of the
budget process each fiscal year.
In the event additional money is requested beyond what is included in the
approved budget, City Council approval will be needed.
Staff has provided the recommended level of cash and in-kind contributions to
be included in the various departmental budgets for Fiscal Year (FY) 2016/17
for city sponsored and co-sponsored special events. A one-time cash
contribution of$75,000 was included for Jazz Holiday due to the Centennial
Celebration. Adjusted for that one-time increase, this year's request
represents a net increase of$62,890.
Staff has also provided a list of 30 additional special events requiring some
type of in-kind support from the Parks and Recreation Special Events Division
during FY 2016/17.
The new requests and events added for FY 2016/17 are as follows:
• Jazz Holiday - They have requested an increase of$60,450 in cash
contribution in order to improve their talent offerings to the public for this
signature city event. ($60,450)
• Pier 60 Sugar Sand Festival - This event has been a part of the Fun N Sun
events for the past 2 years but it has been extremely successful and needs to
be broken out as a separate event. ($23,100)
• International Sports Tournaments - The City has been successful at
attracting International sports tournaments to Clearwater as part of the
strategic direction of the council to promote sports tourism and a new event is
being proposed to support this effort. ($25,000)
• International Sailing Events - The City was very successful hosting an
international sailing event in FY 2015/16 and the international sailing
community is interested in continuing a relationship with Clearwater to promote
additional events in FY 2016/17. ($6,620)
• North Greenwood Fall & Summer Festival - Police has provided support
for these events in the past however it does require overtime and thus being
added as a co-sponsored event. ($1,200)
In response to questions, Parks and Recreation Director Kevin Dunbar said
last year Jazz Holiday received $75,000 for entertainment during the
centennial year. This year they have requested the City continue to provide
additional support for the Saturday evening program. Enhancing the Saturday
lineup allows Jazz Holiday to shift lineups on other days. Mr. Dunbar said Sea
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Blues has been enhanced to the point it is a break-even event. The City
Manager said the proposed budget represents an $11,000 decrease from last
year's budget. In regards to new events, the Department provides funding
after one year of programming. Cultural Affairs Specialist/Special Events
Chair Christopher Hubbard said there have been some leadership changes in
the MLK Breakfast/March event. The City can involve the organization earlier
in the process to determine needs. Expanding the parade to involve local
service and volunteer groups is a possibility worth discussing. The City
Manager said the Equity Services Department has identified there may be an
opportunity to work with the organization planning the activities for next year.
Mr. Dunbar said staff will engage the organizers regarding protocol standards
for the breakfast and program.
6. Engineering
6.1 Approve the conveyance of Distribution Easements to Duke Energy for the installation
and maintenance of subaqueous power lines that will run from Skiff Point on Island
Estates to Bay Esplanade and authorize the appropriate officials to execute same.
(consent)
With Clearwater Beach's demand for a larger load of electricity, new
subaqueous lines are going to be needed to help power the beach. The
proposed easements will provide Duke Energy with property rights
necessary to provide service to the beach and to maintain its equipment
within the easement.
6.2 Approve a five-year Management Agreement with Mr. and Mrs. Robert E. Smith for
management over the Hillsborough Sludge Farm and authorize the appropriate
officials to execute same. (consent)
Mr. and Mrs. Smith have overseen and managed this city property since
1982. These lands have previously been utilized for dispersal and disposal
of treated sewage sludge. That use has been discontinued and the
manager of this property now uses the property for the purpose of grazing
beef cattle, planting and harvesting of hay and other grass crops. Most
recently the property was used for the disposal of material dredged from
the Stevenson Creek Estuary.
In response to a question, Environmental Manager Ed Chesney said the land
is valued at$4.1 million. The site is not conducive for residential development
as its zoning is 1 house per acre. Mr. Chesney said there are a lot of wetlands
on the property.
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6.3 Ratify and confirm the purchase order to Duke Energy in the amount of$107,149.59
for the temporary support of transmission utility poles during creek bank erosion
mitigation efforts, and authorize the appropriate officials to execute same.
February 5, 2015, Council awarded a construction contract to Biomass Tech,
Inc. for the Byram Drive Channel Erosion Control Improvements.
During construction efforts, the area was subject to a consistent period of
inclement weather causing significant erosion of the creek bank. Duke Energy
felt that due to the proximity of the construction to Duke Energy assets, it
would be in the public's best interest to support the poles during the
construction.
APPROPRIATION CODE AND AMOUNT:
0315-96124-563700-539-000-0000 $107,149.59
Funds are available in capital improvement project 0315-96124, Storm Pipe
System Improvements, to fund this contract.
Staff was directed to take Item 6.3 off the Consent Agenda.
6.4 Award a construction contract to Pospiech Contracting Inc., for construction of
Magnolia Drive Outfall Improvements Project (12-0023-EN) in the amount of
$5,982,694.60, which is the lowest responsible bid received in accordance with plans
and specifications and approve the second amendment to the Cooperative Funding
Agreement (N445) with Southwest Florida Water Management District (SWFWMD) to
extend the contract expiration date to June 30, 2019 and authorize the appropriate
officials to execute same. (consent)
The existing storm and sanitary systems in this area are nearing the end of
their useful lifespan and this project will replace them with new infrastructure
that provides an improved level of service.
The existing stormwater inlets are frequently clogged by leaves or other debris
and will be replaced with open throat inlets.
The project also includes 3 stormwater treatment devices which will collect
leaves and debris improving efficiency of maintenance staff and improving
water quality.
The improvements will be maintained by the Stormwater Maintenance Division
and Public Utilities Department.
Construction duration is 635 calendar days with an anticipated start in early
April 2016 and completion by late spring of 2018.
March 21, 2013, City Council approved the initial SWFWMD agreement in an
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amount of$550,000.
July 17, 2014, City Council approved the first amendment to the initial
SWFWMD agreement extending the contract period to April 15, 2016 and
increasing cooperative funding by $1,000,000 from $550,000 to $1,550,000.
This second amendment to the SWFWMD Agreement extends the contract
expiration date to June 30, 2019.
APPROPRIATION CODE AND AMOUNT:
0315-96184-563700-539-000-0000 $3,016,081.00
0327-96742-563800-533-000-0000 $1,161,410.42
0327-96634-563800-535-000-0000 $1,391,815.30
0315-96739-563800-533-000-0000 $ 413,387.88
A midyear budget amendment will transfer $300,000 from Capital Improvement
Program (CIP) project 0315-96170, Coastal Basins, to 0315-96184, Magnolia
Drive Outfall.
Sufficient funding is available in CIP projects in amounts of$2,716,081 from
0315-96184, Magnolia Drive Outfall, and $413,387.88 from 0315-96739,
Reclaimed Water Distribution System; and Utility Renewal and Replacement
projects in amounts of$1,161,410.42 from 0327-96742, Line Relocation -
Capital, and $1,391,815.30 from 0327-96634, Sanitary Utility Relocation
Accommodation, for total funding in the amount of$5,982,694.60.
In response to questions, Engineering Assistant Director Scott Rice said six
bids were submitted. Staff compared the two low bidders, staff is comfortable
with the recommended bid. Gibson Register was approved but did not attend
the mandatory pre-bid meeting.
7. Fire Department
7.1 Award a contract (Purchase Order) in the amount of$ 186,110.00 to Ten-8 Fire
Equipment, Inc., 2904 59th Avenue Drive East, Bradenton, FL 34203 for one Osage
Warrior Rescue Ambulance in accordance with Sec. 2.564(1)(d), Code of Ordinances
- Other governmental bid; authorize lease purchase under the City's Master Lease
Purchase Agreement or internal financing via an interfund loan from the Capital
Improvement Fund, whichever is deemed to be in the City's best interest; and
authorize the appropriate officials to execute same. (consent)
This ambulance will be purchased through the Florida Sheriff's Association and
Florida Association of Counties Contract 15-11-0116 in proposal dated
February 26, 2016.
The new vehicle, Rescue 47, will be located at the Lakeview Road station and
replace a unit purchased in 2009. The unit it replaces will move to reserve
status and replace a unit G#2742, which will be retired. Due to the age,
mileage, and maintenance costs of this vehicle, it has been determined to have
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Council Work Session Meeting Minutes March 14, 2016
reached the end of its useful life as a front line rescue unit.
Clearwater Fire and Rescue performs emergency medical services (EMS)
under a contract with the Pinellas County EMS Authority. The proposed
purchase was included in the Fiscal Year 2016 contract with the Authority and
the budget submitted to Pinellas County; the City will be reimbursed for the
purchase.
Estimated annual operating costs of$ 50,200.00 in the department's operating
budget include debt costs and garage charges for operating and maintaining
the vehicle. Garage charges on the new vehicle are expected to be less than
the vehicle being retired.
APPROPRIATION CODE AND AMOUNT:
Lease purchase funding in the amount of$190,000 for the purchase of one
vehicle was included in the six-year City's Capital Improvement 2015 budget in
project 316-91236, Rescue Vehicles. Funds for debt payments are included in
the Fiscal Year 2016 department operating budget.
In response to questions, Division Fire Chief Steve Strong said the Suburban
trial concludes in June; staff will then analyze the year-long data to determine
if the Suburban is the best vehicle model. The Department still needs to have
the appropriate number of transport capable rescue trucks. Fire Chief Robert
Weiss said the new medical director has issued new directives to allow the
City to transport more often for more critical patients.
8. Planning
8.1 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3128 Johns Parkway; together with certain right-of-way of Johns Parkway;
and pass Ordinances 8828-16, 8829-16 and 8830-16 on first reading.
(ANX2015-10030)
This voluntary annexation petition involves a single parcel of land totaling 0.216
acres. The parcel is occupied by a single-family dwelling and is located on the
north side of Johns Parkway, approximately 310 feet east of North McMullen
Booth Road. The applicant is requesting annexation in order to receive sanitary
sewer service from the City. The Development Review Committee is proposing
that the 0.050 acres of abutting Johns Parkway right-of-way not currently within
the city limits also be annexed. The property is located within an enclave and is
contiguous to existing city boundaries to the north, south and east. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density
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Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City of Clearwater.
The property is located within Police District III and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to the property by Station 49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve the property with sewer, solid
waste, police, fire and EMS service. The proposed annexation will not
have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the property is the Low Medium Density Residential
(LMDR) District. The use of the subject property is consistent with the
uses allowed in the District and the property exceeds the District's
minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan and the City's
Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the north, south and east; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
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8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2823 St. John Drive; and pass Ordinances 8839-16, 8840-16 and 8841-16
on first reading. (ANX2016-01002)
This voluntary annexation petition involves a single parcel of land totaling 0.152
acres. The parcel is occupied by a single-family dwelling and is located on the
south side of St. John Drive, approximately 100 feet north of SR 590. The
applicant is requesting annexation in order to receive sanitary sewer service
from the City. The property is located in an enclave and is contiguous to
existing city limits to the north, east and west. It is proposed that the property
be assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City of
Clearwater. The property is located within Police District III and service
will be administered through the district headquarters located at 2851
North McMullen Booth Road. Fire and emergency medical services will
be provided to the property by Station 48 located at 1700 North Belcher
Road. The City has adequate capacity to serve the property with sewer,
solid waste, police, fire and EMS service. Water service will continue to
be provided by the County. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
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Council Work Session Meeting Minutes March 14, 2016
to the property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses allowed in
the District and the property exceeds the District's minimum
dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan and the City's Comprehensive
Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the north, east and west; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
8.3 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) for 2124 and 2125 Bell Cheer Drive and 2143 and 2147 Pleasant Parkway as
well as Preservation (P) for 2143 and 2147 Pleasant Parkway and initial Zoning Atlas
designation of Low Medium Density Residential (LMDR) District for all four properties
as well as Preservation (P) District for 2143 and 2147 Pleasant Parkway; together with
certain Bell Cheer Drive right-of-way and all Pleasant Parkway right-of-way; and pass
Ordinances 8842-16, 8843-16 and 8844-16 on first reading. (ANX2016-01003)
This voluntary annexation petition involves four parcels of land totaling 1.345
acres. All parcels are occupied by single family dwellings. The four lots are
located generally east of South Hercules Avenue and west of South Belcher
Road, north of Lakeview Road and south of Druid Road. The applicants are
requesting annexation in order to receive solid waste service from the City and
will connect to city sewer when it is available in the future, as part of the City's
Belcher Area Sanitary Sewer System Extension Project. The Development
Review Committee is proposing that the 2.457 acres of all Bell Cheer Drive
right-of-way not currently within the city limits and all Pleasant Parkway
right-of-way also be annexed.
Properties located at 2124 and 2125 Bell Cheer Drive and 2143 Pleasant
Parkway are contiguous to existing city limits along at least one property
boundary. The property located at 2147 Pleasant Parkway is not contiguous to
existing city boundaries; however, it is in an enclave surrounded by city
property on all sides (Type A) and is eligible for annexation pursuant to the
Interlocal Service Boundary Agreement with Pinellas County. It is proposed
that 2124 and 2125 Bell Cheer Drive and 2143 and 2147 Pleasant Parkway be
assigned the Future Land Use Map designation of Residential Low (RL) and
2143 and 2147 Pleasant Parkway also be assigned the Preservation (P)
designation. The properties located at 2124 and 2125 Bell Cheer Drive and
2143 and 2147 Pleasant Parkway will be assigned the Low Medium Density
Residential (LMDR) zoning category, while 2143 and 2147 Pleasant Parkway
will also be assigned the Preservation (P) zoning category.
The Planning and Development Department determined that the proposed
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Council Work Session Meeting Minutes March 14, 2016
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from Pinellas County.
Collection of solid waste will be provided to the properties by the City.
The applicants will connect to the City's sanitary sewer service when it
is available, and are aware of the sewer impact fee that must be paid in
full in order to connect and the financial incentives available. The
properties are located within Police District II and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve these properties with sanitary
sewer, solid waste, police, fire and EMS service. Water service will
continue to be provided by the County. The proposed annexations will
not have an adverse effect on public facilities and their levels of service;
and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. The Residential Low (RL) designation primarily permits
residential uses at a density of 5 units per acre. The Preservation (P)
Future Land Use category on 2143 and 2147 Pleasant Parkway is
consistent with the current Preservation (P) boundary which was placed
on the Countywide Plan Map to recognize the watershed and drainage
features on the properties. The proposed zoning districts to be
assigned to 2124 and 2125 Bell Cheer Drive and 2143 and 2147
Pleasant Parkway is the Low Medium Density Residential (LMDR),
while 2143 and 2147 Pleasant Parkway will also be assigned the
Preservation (P) District. The uses of the subject properties are
consistent with the uses allowed in the Low Medium Density Residential
(LMDR) District and the properties exceed the District's minimum
dimensional requirements. The proposed annexations are therefore
consistent with the Countywide Plan and the City's Comprehensive
Plan and Community Development Code; and
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Council Work Session Meeting Minutes March 14, 2016
• The properties proposed for annexation at 2124 and 2125 Bell Cheer
Drive and 2143 Pleasant Parkway are contiguous to existing City limits
along at least one property boundary; therefore, the annexations are
consistent with Florida Statutes Chapter 171.044. The property
proposed for annexation located at 2147 Pleasant Parkway is not
contiguous to City boundaries but is located in a Type A Enclave;
therefore, the annexation is consistent with the Interlocal Service
Boundary Agreement authorized by Florida Statutes Chapter 171.204.
8.4 Approve the annexation, initial Future Land Use Map designations of Industrial Limited
(IL) and Water/Drainage Feature and initial Zoning Atlas designation of Industrial,
Research, and Technology (IRT) District for 2116 Palmetto Street; and pass
Ordinances 8836-16, 8837-16, and 8838-16 on first reading. (ANX2016-01001)
This voluntary annexation petition involves one parcel of land totaling 4.926
acres. The parcel is occupied by a 2,880 square foot building currently used for
storage and is located generally on the north side of Palmetto Street
approximately 650 feet west of North Belcher Road. The property currently has
a well for potable water. The applicant is requesting annexation in order to
receive solid waste, water, and sanitary sewer service from the City when the
site is redeveloped in the future. The closest sewer line is located east of the
property in the Palmetto Street right-of-way, and potable water lines are
located both east and west of the property in the Palmetto Street right-of-way.
Due to the distance to these lines, potable water and sewer service is not
readily available to the applicant's property. The applicant is aware of the
additional costs to extend city sewer and potable water to this property. The
property is located in an enclave and is contiguous to existing city limits along
the west, south, and east. It is proposed that the property be assigned Future
Land Use Map designations of Industrial Limited (IL) and Water/Drainage
Feature and the zoning category of Industrial, Research, and Technology
(IRT).
The applicant currently has an active building permit through Pinellas County
for the replacement of a roof on the current structure. To ensure consistency
during Building Code inspections and to prevent any construction liability
issues, the permit must be completed under Pinellas County Jurisdiction. The
Planning and Development will schedule the second and final reading after the
building permit is finalized, which is expected to be in May.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• Collection of solid waste, water, and sanitary sewer service will be
provided to the property by the City. The property is located within
Police District III and service will be administered through the district
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
headquarters located at 2851 McMullen Booth Road. Fire and
emergency medical services will be provided to the property by Station
48 located at 1700 North Belcher Road. The City has adequate
capacity to serve the property with sanitary sewer, solid waste, water,
police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The proposed Industrial Limited (IL) and Water/Drainage Feature
Future Land Use Map categories are consistent with the current
Countywide Plan designations of the property. The Industrial Limited
(IL) designation primarily permits light industrial uses at an intensity of
0.65 FAR. The proposed zoning district to be assigned to the property
is the Industrial, Research, and Technology (IRT). The use of the
subject property is consistent with the uses allowed in the Industrial,
Research, and Technology (IRT) District and the property exceeds the
District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing City
limits to the west, south, and east; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
In response to a question, Planner Kyle Brotherton said there is a small
building on the western property line, close to Palmetto Street.
9. Solid Waste
9.1 Approve an annual blanket purchase order (contract) and two one-year renewal terms
at the City's option to J Grez Transport, Inc. of Tampa, FL in the amount of$165,000,
for the hauling of single stream recycling commodity from the City's recycling facility to
the processing contractor's facility, from April 1, 2016 through March 31, 2017, as
provided in the City's Code of Ordinances, Section 2.561, and authorize the
appropriate officials to execute same. (consent)
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
The City of Clearwater's Recycling Department collects single stream
recyclables from residential customers. The recyclables are transported by city
vehicles to the City of Clearwater's state-permitted recycling facility located at
1701 North Hercules Avenue. This commodity is subsequently loaded in the
contractor's tractor/trailer for hauling. The hauling contractor takes the
recyclables to our processing contractor's facility in Tampa.
Due to the continued success of the City's residential recycling program, the
Recycling Department requires a hauling contractor to support the city with the
hauling of this commodity to market in Tampa.
The Purchasing Department advertised an invitation to bid (ITB # 13-16) for
Single Stream Hauling in the legal classified line ads in the Tampa Bay Times
on January 23, 2016 and advertised on the City's website from January 21,
2016 through February 17, 2016. The City received two qualified bids by the
bid opening date and time of February 17 at 10:00am.
APPROPRIATION CODE AND AMOUNT:
Operating Funds are available in cost code 426-02043-530300 Other
Contractual Services to fund this contract.
In response to a question, Solid Waste/General Services Director Earl Gloster
said condominium customers should not place their recyclables in a plastic
bag. All recyclables should be placed in the recycle bin. The plastic bags jam
the single-stream equipment.
10. Official Records and Legislative Services
10.1Appoint Carmen Santiago to the Neighborhood and Affordable Housing Advisory
Board (NAHAB) to fill the remainder of an unexpired term through November 30,
2017, as a citizen who resides within the City of Clearwater. (consent)
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Michael Potts
MEETING DATE: 2nd Tues. most months
PLACE: Chambers
APPTS. NEEDED: 1
STAFF LIAISON: Housing Dept.
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
Vicki Adelson -2670 Red Oak Court, 33761 - Consultant
Original appointment 11/07/13 - (was serving 1st term until 11/30/17)
(Citizen who resides within the City of Clearwater)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Debra Swisher - 618 Wells Ct#402, 33756 - Retired Teacher/Real Estate Broker
2. Jeffrey McKinney - 1844 Venetian Pt. Dr., 33755 - Self-employed
3. Michelle Thomann-Ramirez - 10 S. Keystone Dr., 33755 - Teacher/Artist
4. Carmen Santiago - 1101 Tuskawilla Drive #2, 33756 -victim/Witness
Coordinator
Zip codes of current members:
1 - 33711
1 - 33755
1 - 33765
1 - 33767
1 - 34222
Current Special Qualifications:
1 Citizen actively engaged as an advocate for low-income persons in
connection/affordable housing
1 Citizen actively engaged in the banking/mortgage Industry in connection/affordable
housing
1 Citizen actively engaged as a not-for-profit provider of affordable housing
1 Citizen actively engaged as a real estate professional in connection/affordable
housing
1 Citizen actively engaged in the residential home building industry in
connection/affordable housing
In response to a question, the City Clerk said Ms. Santiago would have to
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
resign from the Parks and Recreation Advisory Board if appointed to the
NAHAB.
There was consensus to appoint Ms. Santiago. Staff was directed to place
Item 10.1 on the Consent Agenda.
10.2Appoint one member to the Environmental Advisory Board to fill the remainder of an
unexpired term until September 30, 2017.
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July,
Oct.)
PLACE: Council Chambers
APPTS. NEEDED: 1
STAFF LIAISON: Edward F. Chesney/Engineering
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Linda S. Varonich - 1658 Pinewood Dr., 33756 - Original Appointment
9/19/13
(was serving 1 st term to expire 9/30/17)
Current address not within City of Clearwater limits - CTF
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Jared Leone - 1266 Palm St., 33755 - Journalist/writer
2. Ashley Wilson Pimley - 830 Lantana St., 33767 - Realtor
3. Mark Wright - 1809 West Drive, 33765 - Purchasing/IT
Zip codes of current members:
1 at 33755
1 at 33761
2 at 33767
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
There was consensus to appoint Mr. Leone. Staff was directed to place Item
10.2 on the Consent Agenda.
11. Legal
11 AAdopt Ordinance 8882-16 on second reading, amending the Economic Development
Ad Valorem Tax Exemption for Instrument Transformers, Inc.
11.2Adopt Ordinance 8845-16 on second reading, amending Section 27.06 extending
certificate of indebtedness to 20 years for special assessments.
12. City Manager Verbal Reports — None.
13. City Attorney Verbal Reports — None.
14. Council Discussion Item
14.1 ULI Project Tracking Worksheet - Councilmember Jonson
Councilmember Jonson reviewed a tracking sheet example he provided to
Council that identifies the policy issues council should be involved in (setting
priorities and interacting with the community).
Discussion ensued with comments made that Council has reviewed a similar
request and a majority of Council was comfortable waiting for staff to prepare
the information, the market will dictate what can be done, staff is working on
the recommendations, the process is working
The City Manager said Council can determine if staffs proposed worksheet is
complete to their satisfaction.
Councilmember Jonson said the North Marina Plan had a suggested
implementation schedule but the Boating Plan did not. He was not requesting
council action today. He misunderstood that the Boating Plan would come
back to Council with such a schedule.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
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City of Clearwater
Council Work Session Meeting Minutes March 14, 2016
16. Closing Comments by Mayor
Mayor Cretekos encouraged all to vote in tomorrow's Presidential Preference
Primary and municipal general election.
17. Adjourn
The meeting adjourned at 3:03 p.m.
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City of Clearwater