06/15/2015 Council Work Session Meeting Minutes June 15, 2015
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, June 15, 2015
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes June 15, 2015
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito,
Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and
Vice Mayor Jay E. Polglaze
Also Present: William B. Horne II, City Manager, Assistant City Manager, Jill S.
Silverboard - Assistant City Manager, Rod Irwin, Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 Service Awards
One service award was presented to a city employee.
The June 2015 Employee of the Month Award was presented to Vicki
Hendrix, Parking Enforcement.
2.2 Firefighter/Fire Medic Oaths
The City Clerk administered the Oath of Office to Joshua Bender, Kyle
Brynjulson, Austin Dente, Jackelyn Koffler, Matthew Mauger, Fredy Ortiz,
David Stark, Andrew Sullivan, and Autumn Yanchunis.
2.3 APWA FL Chapter - Public Works Project of the Year
The Council recessed from 1:08 p.m. to 3:31 p.m.to meet as the Community
Redevelopment Agency and the Pension Trustees.
3. Human Resources
3.1 Amend the Clearwater Code of Ordinances, Chapter 2, Article V, Division 3, to correct
Section 2.412 and pass Ordinance 8747-15 on first reading.
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The recent adoption of Ordinance 8607-14 amended the Employee Pension
Plan, Chapter 2, Article V, Division 3, Section 2.412 of the Clearwater Code of
Ordinances to comply with IRS Regulations. Section 2.412 was part of the
amended language that was included in the pension plan changes approved at
referendum and made effective January 1, 2013.
When the change required by Ordinance 8607-14 was entered in Muni-code, it
replaced Section 2.412 with the former language in effect prior to the
referendum. (Section 2.393).
This ordinance will correct that error by entering the correct language
contained in the current Pension Ordinance and will include an additional
subsection, restated from Section 2.392, 2a-d, for the definition of
compensation as required by IRS Regulations.
3.2 Approve the Request for Proposal process selecting Cigna Onsite as the new on-site
manager for the City of Clearwater Employee Health Center and authorize staff to
negotiate a contract with same. (consent)
The City's Employee Health Center (EHC) opened in July 2010. The facility is
available to all eligible individuals enrolled in the City of Clearwater and City of
Dunedin health insurance plans.
The EHC provides on-site medical and prescription drug services to include
primary care, health risk assessments, acute and urgent care, immunizations,
injections, exams and screenings, prescriptions, pharmaceutical dispensing,
disease management and primary care case management, and wellness
programs.
The goal of the EHC is to divert office visits, prescriptions, and imaging costs
from the medical plan. The long-term strategic plan is to reduce and/or
prevent large claims by identifying high risk individuals through the
administration of health risk assessments followed by wellness programs and
intervention.
The EHC averaged a 1.5 to 1 ROI (Return on Investment) during its five years
of operation and it was felt that other providers should be evaluated through a
competitive RFP process to determine if there was the potential to recognize
greater savings.
There were eight respondents who were evaluated on:
1. Ability, capacity, and skill to perform the services required.
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Council Work Session Meeting Minutes June 15, 2015
2. Experience with health center operations.
3. References.
4. Cost.
Cigna Onsite and Care Here were the rated as the top scoring bids. Cigna
ultimately was rated first by the committee because the annual management
fee proposed by Care Here ($441,600) was significantly higher than the Cigna
proposal ($280,000).
This decision will require the City to terminate the existing contract with Care
ATC one year early.
In response to questions, Human Resources Director Joseph Roseto said the
City of Dunedin has been consulted regarding the proposed selection and is
on board with the changes. The City of Clearwater makes all decisions
concerning the facility. Dunedin was represented on the selection committee.
4. Parks and Recreation
4.1 Approve a License and Use Agreement between the City of Clearwater (Licensor) and
Clearmar, LLC (Licensee) for the construction of a sand ramp and improvements at
the southern most part of Clearwater Beach, just west of parking lot 23 and adjacent
to and north of Licensee's property, and authorize the appropriate officials to execute
same. (consent)
Licensee is constructing a multi-story hotel development at 430 S. Gulfview
Boulevard, which is adjacent to the southernmost portion of public beach
owned by the City of Clearwater. In addition, Licensee is currently leasing the
city parking lot 23 as a Iaydown and construction area for this development.
Once the project is completed the parking lot will be returned to the City and
used by the public to enter the beach at this southernmost entry point.
The City has plans to make improvements to the sand wall, access points and
public amenities at parking lot 23.
Licensee desires to provide access from their property to the public beach
however; the construction elevation of their project is approximately 7 feet
higher than the existing grade of the public beach. Therefore, in order to be
able to walk directly from their property to the beach, a sand ramp with
landscaping is being proposed.
The sand ramp will not prohibit or exclude the public in any way from using the
public beach property. In many ways the construction of the sand ramp with
landscaping will add to the aesthetics of the area and provide for an improved
access to the beach.
This License and Use Agreement includes the following key items:
• Licensee will be responsible for securing permits from FDEP to
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Council Work Session Meeting Minutes June 15, 2015
construct the sand ramp as well as the sand wall and other City
improvements at parking lot 23.
• Licensee will pay the City $66,000 to assist the City with the
construction of the sand wall improvements.
• Licensee will construct the sand ramp and improvements while the City
will construct the sand wall and improvements at the parking lot.
• Licensor will be responsible to provide maintenance to the sand ramp
improvements at a level similar to existing maintenance standards on
Clearwater Beach which is primarily raking the beach and picking up
trash 365 days per year.
• Licensee will be responsible to reimburse the City for any additional
maintenance costs above and beyond routine beach maintenance,
which is called "extraordinary maintenance."
• Licensor will have the option to either hire outside contractors or do the
work with current staff according to specifications to be agreed upon
between the Licensor and Licensee for "extraordinary maintenance."
This item supports the City's Strategic Vision to provide quality facilities
(Clearwater Beach) for not only the enjoyment by residents but to help promote
tourism and is fiscally responsible in that it partners with the private sector to
provide public facilities.
APPROPRIATION CODE AND AMOUNT:
Revenue from the Licensee will be deposited into a current CIP project
(315-92650), Sand Wall Replacement Clearwater Beach.
5. Police Department
5.1 Approve submission of Department of Justice, Bureau of Justice Assistance
(DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the
amount of$49,118, for purchase of Taser units. (consent)
On June 3, 2015, Clearwater Police Department (CPD) was granted approval
by the City's Resource Management Committee to apply for a
$49,118-allocation under the federal Justice Assistance Grant (JAG) program
to purchase 38 new Taser units.
In 2003, CPD purchased 176 Model M26 Tasers for officers in the Patrol
Division. This was followed up in 2004 with the purchase of 46 Model X26
Tasers for the Criminal Investigations Division.
In 2010, CPD purchased 193 Model X26 Tasers to replace the
outdated/discontinued M26 Tasers that were acquired in 2003. The M26
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Tasers were traded in for the updated Model X26 version and an extended
4-year warranty was also purchased.
Since the initial purchases in 2003, normal wear and tear and operational
malfunctions have occurred that necessitated repairs. The minimum cost to
repair an out-of-warranty repairable unit is $225.00. Many of the
malfunctioning units are irreparable and cannot be used.
As a result, CPD's Taser inventory is reaching critical levels. As the existing
Taser units age, exponentially more are malfunctioning, creating officer safety
and liability problems. Taser International has phased out and no longer
manufactures the X26 model. Taser will also be phasing out all repair service
on this model.
Taser International has replaced the X26 model with the new Model X26P,
which incorporates the latest technology. The X26P frame is similar to the X26
frame and is only slightly larger. The difference will require a holster
specifically designed for the X26P, which is included in the price quoted below.
The X26P also requires an updated (300 more activations than current battery)
battery pack, also included in the unit cost.
The design and operation of each weapon is nearly identical (comparable size
and weight) and will require no additional training. The X26P also has
enhanced diagnostics software, charge metering (consistent level of electrical
charge) as well as advanced safety features. The X26P provides an audible
alert and will shut off the discharge cycle at 5 seconds even if the trigger is
continuously depressed
In order to keep up with the new and improved technology and continue to use
tools that emphasize less lethal force, CPD must begin to replace all of its
Tasers. The JAG grant offers the opportunity to replace 38 of the needed
Tasers, battery packs, holsters and warranties with $49,118 in grant funding.
In addition to costs listed above, one Data port Download kit would be required
at the cost of$164.75. This will be purchased using Department funds and is
a one-time expense that will be charged to Budget Code 1155-550400.
There is no mandatory match for this grant and there will be no direct adverse
impact to the Police Department operating budget.
APPROPRIATION CODE AND AMOUNT:
The JAG grant offers the opportunity to replace 38 of the needed Tasers,
battery packs, holsters and warranties with $49,118 in grant funding.
In addition to the above costs, one Data port Download kit would be required at
the cost of$164.75. This one-time expense will be purchased using Police
Department operating funds to be charged to budget code 1155-550400.
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6. Engineering
6.1 Approve the Third Amendment to Business Lease Contract between the City of
Clearwater and Clearwater Marine Aquarium, Inc. for the lease of city-owned property,
known as the Harborview Building, located at 320 Cleveland Street; and authorize the
appropriate officials to execute same. (consent)
The City and Clearwater Marine Aquarium, Inc. (CMA) entered into two
Business Lease Contracts for CMA's use of the Harborview Building on
September 12, 2011 and on July 3, 2012 for the use of the middle and ground
floors respectively. Both lease contracts were intended to satisfy CMA's need
for additional space due to increased patronage resulting from the successful
motion picture, "Dolphin Tale." Both leases were later amended to extend the
expiration dates of each to coincide with the Memorandum of Understanding
(MOU) dated August 12, 2013 between the City and CMA.
According to the MOU, the City and CMA were to enter into a lease for the City
Hall property by June 1, 2015; this action would have extended both leases.
This milestone, however, has not been met and consequently, the two
Harborview leases are now set to expire on November 30, 2015. The CMA
recently contacted the City to request an extension of both Harborview leases.
The Third Amendment extends the two Harborview leases on a
month-to-month basis. Either party may terminate upon six months notice to
the other party; however, the parties may mutually agree to a shorter notice
period. All other lease terms not amended by the Third Amendment will
remain in full force and effect. The Harborview property is identified as a
redevelopment site in both the Downtown Clearwater Redevelopment Plan and
the Urban Land Institute's Advisory Services Panel 2014 Report. As recent
Council discussions anticipate a potential Master Plan process for the Bluff
District and waterfront/Coachman Park area, the six-month notice period is not
expected to cause any delays.
7. Planning
7.1 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1766 Owen Drive; and pass Ordinances 8716-15, 8717-15 and 8718-15 on
first reading. (ANX2015-04009)
This voluntary annexation petition involves a 0.187-acre property
consisting of one parcel of land occupied by a single-family dwelling. It is
located on the west side of Owen Drive, approximately 960 feet north of
SR 590. The applicant is requesting annexation in order to receive
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sanitary sewer and solid waste service from the City. The property is not
contiguous to existing city boundaries; however, it is in an enclave
surrounded by city property on all sides (Type A) and is eligible for
annexation pursuant to the Interlocal Service Boundary Agreement with
Pinellas County. It is proposed that the property be assigned the Future
Land Use Map designation of Residential Low (RL) and the zoning
category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the
proposed annexation is consistent with the provisions of Clearwater
Community Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas
County. Collection of solid waste will be provided to the property
by the City. The closest sanitary sewer line is located in the
adjacent Sandy Lane right-of-way. The applicant has paid the
City's sewer impact and assessment fees in full, and is aware of
the additional costs to extend City sewer service to this property.
The property is located within Police District III and service will be
administered through the district headquarters located at 2851
McMullen Booth Road. Fire and emergency medical services will
be provided to the property by Station 48 located at 1700 North
Belcher Road. The City has adequate capacity to serve the
property with sanitary sewer, solid waste, police, fire and EMS
service. The property will continue to receive water service from
Pinellas County. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the
following objectives and policy of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base
through the annexation of a variety of land uses located
within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations
for single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map
category is consistent with the current Countywide Plan
designation of the property. The Residential Low (RL)
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designation primarily permits residential uses at a density of 5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses
allowed in the Low Medium Density Residential (LMDR) District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent
with the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation is not contiguous to City
boundaries but is located in a Type A enclave and is therefore
consistent with the Interlocal Service Boundary Agreement
authorized by Florida Statutes Chapter 171.204.
7.2 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2143 Burnice Drive; and pass Ordinances 8719-15, 8720-15 and 8721-15
on first reading. (ANX2015-04010)
This voluntary annexation petition involves one parcel of land totaling 0.236
acres. The parcel is occupied by a single-family dwelling and is located on the
south side of Burnice Drive, approximately 675 feet west of South Belcher
Road. The applicant is requesting annexation in order to receive solid waste
service from the City, and will be connected to City sewer as part of the
Belcher Area Sanitary Sewer Extension Project Area. The property is
contiguous to existing City boundaries along the west. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Low
(RL) and the zoning category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City.
The applicant has paid the sewer impact fee in full, and will be
connected to the City sewer system once it is available. The property is
located within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to the property by Station
47 located at 1460 Lakeview Road. The City has adequate capacity to
serve the property with sanitary sewer, solid waste, police, fire and EMS
service. The property will continue to receive water from Pinellas
County. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
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• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
The Residential Low (RL) designation primarily permits residential uses
at a density of 5 units per acre. The proposed zoning district to be
assigned to the property is the Low Medium Density Residential
(LMDR) District. The use of the subject property is consistent with the
uses allowed in the Low Medium Density Residential (LMDR) District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries along the west; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
7.3 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1807 Skyland Drive; and pass Ordinances 8722-15, 8723-15 and 8724-15
on first reading. (ANX2015-04011)
This voluntary annexation petition involves a 0.185-acre property
consisting of one vacant parcel. It is located on the east side of Skyland
Drive, approximately 80 feet north of Morningside Drive. The applicant is
requesting annexation in order to receive sanitary sewer and solid waste
service from the City. The property is located within an enclave and is
contiguous to existing City boundaries to the north, south, east and
west. It is proposed that the property be assigned a Future Land Use
Map designation of Residential Low (RL) and a Zoning Atlas designation
of Low Medium Density Residential (LMDR).
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Council Work Session Meeting Minutes June 15, 2015
The need for sanitary sewer service was prompted by the applicant's
proposal to construct a single-family home. Due to timing issues, the
applicant would like to construct the single-family home while located in
the County. The site plan approved by the County meets the Low
Medium Density Residential (LMDR) District's Flexible Standard
Development provisions of the Clearwater Community Development
Code. Due to the nature of the construction, Pinellas County will require
the applicant to connect into the City's sanitary sewer system prior to the
issuance of a Certificate of Occupancy (CO). To ensure consistency in
the application of Building Code inspections and to prevent any
construction liability issues, the project will be built in its entirety under
Pinellas County jurisdiction. For that reason, second reading of the
annexation cannot occur until after the County issues a CO, which is
anticipated to be in early fall of 2015. The Planning and Development
Department will schedule second and final reading after the applicant
obtains the CO.
The Planning and Development Department determined that the
proposed annexation is consistent with the provisions of Clearwater
Community Development Code Section 4-604.E as follows:
• The property is currently vacant and the applicant is currently
constructing a single family residence under a building permit
from Pinellas County. Water service will be provided by Pinellas
County. The closest sanitary sewer line is located in the adjacent
Skyland Drive right-of-way. The applicant has paid the City's
sewer impact and assessment fees and is aware of the additional
costs to extend City sewer service to this property. Collection of
solid waste will be provided by the City of Clearwater. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851
North McMullen Booth Road. Fire and emergency medical
services will be provided to the property by Station 48 located at
1700 North Belcher Road. The City has adequate capacity to
serve the property with sanitary sewer, solid waste, police, fire
and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promote the
following objectives and policy of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
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Council Work Session Meeting Minutes June 15, 2015
Objective A.7.2 Diversify and expand the City's tax base
through the annexation of a variety of land uses located
within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations
for single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map
category is consistent with the current Countywide Plan
designation of this property. This designation primarily permits
residential uses at a density of 5 units per acre. The proposed
zoning district to be assigned to the property is the Low Medium
Density Residential (LMDR) District. The proposed use of the
subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent
with the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation is contiguous to existing
City boundaries along the north, south, east and west of the
property boundary; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
In response to a questions, Planning Manager Lauren Matzke said the
property is located north of Morningside Drive, the Diane area neighborhood.
7.4 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2058 Poinsetta Avenue; together with certain rights-of-way of Poinsetta
Avenue and Arbelia Street; and pass Ordinances 8725-15, 8726-15 and 8727-15 on
first reading. (ANX2015-04012)
This voluntary annexation petition involves one parcel of land totaling 0.287
acres. The parcel is occupied by a single-family dwelling and is located on the
southwest corner of Poinsetta Avenue and Arbelia Street. The applicant is
requesting annexation in order to receive solid waste service from the City, and
will be connected to City sewer as part of the Idlewild/The Mall Sanitary Sewer
Expansion Project. The Development Review Committee is also proposing that
the 0.668-acres of certain abutting right-of-way of Arbelia Street and Poinsetta
Avenue also be annexed. The property is contiguous to existing City
boundaries along the west. It is proposed that the property be assigned a
Future Land Use Map designation of Residential Urban (RU) and the zoning
category of Low Medium Density Residential (LMDR).
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The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The applicant
has paid the sewer impact fee in full, and is currently awaiting
connection to the sewer system. The property is located within Police
District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to the property by Station 51 located at 1720
Overbrook Avenue. The City has adequate capacity to serve the
property with sanitary sewer, solid waste, police, fire and EMS service.
The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of the
property. The Residential Urban (RU) designation primarily permits
residential uses at a density of 7.5 units per acre. The proposed zoning
district to be assigned to the property is the Low Medium Density
Residential (LMDR). The use of the subject property is consistent with
the uses allowed in the Low Medium Density Residential (LMDR)
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries along the west; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
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7.5 Approve an amendment to the Clearwater Community Development Code imposing a
12-month moratorium for the proposed Regional Center and Neighborhood Center
subdistricts of the US 19 Corridor Zoning District and pass Ordinance 8730-15 on first
reading. (TA2015-05002)
The US 19 Corridor within the City of Clearwater has transitioned over the last
decade from an at-grade full access arterial to a grade separated
limited-access highway. This change has substantially affected land use and
urban form, as well as the viability of many businesses. The City of Clearwater
has determined that U.S. 19 is of strategic economic importance to the City
and Pinellas County. For that reason, the City has taken several steps to
encourage reinvestment in this area. Plans to date include:
• Clearwater Comprehensive Plan amendments (2008): Set forth a
Citywide Design Structure, including identification of corridors to
redevelop (e.g., US 19) and Activity Centers (e.g., Countryside Mall and
Clearwater Mall), as well as policies to improve the "livability" of
Clearwater.
• Economic Development Strategic Plan (2011): Recommended an
employment center overlay district to encourage higher-wage
employment along the US 19 Corridor.
• Clearwater Greenprint (2011): Identified US 19 as an appropriate
corridor for energy-efficient infill development and redevelopment, and
encouraged the use of transit, walking and cycling for a greater
percentage of overall travel.
• US 19 Corridor Redevelopment Plan (2012): Established the City's
vision for the Corridor as a series of revitalized, mixed-use centers
served by enhanced transit, with high quality development and
redevelopment between the Centers, and identified strategies are
organized into four topic areas: Revitalization and Redevelopment,
Competitiveness, Mobility and Connectivity, and Sustainability.
Since late 2013, the City has been working to implement the US 19 Corridor
Redevelopment Plan strategies. These include updates to the City's
Community Development Code. There are several tasks that must occur
before this process can be completed:
1. Adoption of the updated Countywide Plan by the Countywide Planning
Authority (July/August 2015).
2. Creation of new future land use plan categories and zoning districts in
the Comprehensive Plan.
3. Adoption of new US 19 Corridor Zoning District standards.
4. Amendments to the City's Future Land Use Map and Zoning Atlas.
While the City awaits the adoption of the updated Countywide Plan, staff is
engaging the public for feedback on the proposed US 19 District Standards.
Staff will continue to meet with neighborhood groups and other stakeholders
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Council Work Session Meeting Minutes June 15, 2015
before final recommendations are made for City Council adoption.
As expected, increased interest in development in the US 19 Corridor area is
being seen as construction activity comes to a close. The City is also at a
critical stage in this process. There is currently a risk that properties in key
locations will redevelop in ways that are inconsistent with the City's long term
Strategic Economic Development Plan objectives. These are important areas
where desired urban form should be considered in the context of long term
objectives and is critical to future success.
Based on these and other factors, it is recommended that a limited moratorium
be established within the proposed Regional and Neighborhood Center
sub-districts of the proposed U.S. 19 Corridor Zoning District so that the City
can complete this process. This will afford opportunity in the short term to
further refine the document based on public comment. The moratorium would
limit comprehensive plan amendments, rezoning, development approvals, and
various development orders.
It is understood that the proposed stoppage must be short term, limited in
focus to the greatest extent possible, and have clear focus on those areas
which have been determined to be of the highest priority for the City's strategic
economic development objectives.
In an attempt to make sure these aims are achieved, the following limitations
are proposed:
The moratorium would not apply to properties within the proposed Corridor
subdistrict. While the moratorium is in place, the following will be allowed:
1. Building permits required for repair and/or maintenance of
existing structures.
2. Building permits, which are necessary to rebuild existing
structures that were destroyed as a result of"force majeure,"
subject to the city's land development regulations, so long as
such permits are issued prior to second reading of the proposed
amendment to the city's Zoning Atlas implementing the
proposed U.S. 19 Corridor Zoning District.
3. Building permits for development approvals that were submitted
prior to May 11, 2015.
4. Development approvals for interior or exterior
remodeling/renovation or changes in use consistent with the
underlying zoning designation, so long as such proposed
remodeling/renovation or change in use does not expand the
footprint of the existing structure and/or its parking lot.
5. Development approvals for temporary uses pursuant to Article
3, Division 21, Community Development Code, or signage.
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It should be noted that the objectives for the US 19 Corridor District are to
promote primary employment-intensive and transit-supportive development. It
aims to create increased desirability for re-connecting adjoining communities to
the new corridor environment. Therefore it must address issues pertaining to
pedestrian safety and walkability. This is especially important at the new and
limited major cross points along the corridor.
When adopted, the standards will provide property owners and residents with
much greater development potential, greater flexibility of a wider range of uses,
greater predictability regarding the form of development, and reduced time and
expense in the permitting process for developments consistent with the
corridor plan.The Community Development Board (CDB) will review the proposed
amendment at its regularly scheduled meeting on June 16, 2015. The
Planning and Development Department will report the recommendations of the
CDB at the City Council meeting.
Planning and Development Director Michael Delk provided a PowerPoint
presentation.
Discussion ensued with concerns expressed that the property owners along
U.S. Hwy. 19 have been impacted negatively the last five years during the
construction of US Hwy. 19, and the proposed moratorium will unnecessarily
hand-cuff the property owners for another year. A temporary moratorium will
negatively impact developers, who acquire property based on the certainty of
what can be done with the property. It was stated that US 19 is the City 's Main
Street and if office complexes at key locations are desired then centers where
public transportation will go to are needed.
The City Manager thanked Council for their continued support of staffs
initiatives. Given the lack of council support for the moratorium, staff will
withdraw the proposal. The City Attorney said since the item before Council
has been advertised, the item will appear on the agenda as a public hearing
but no vote will be taken.
7.6 Approve amendments to the Clearwater Community Development Code modifying the
means of conveyance for public notice on development applications; and pass
Ordinance 8746-15 on first reading. (TA2015-05003)
The proposed Ordinance amends some aspects as to how public notice is
conveyed for Level One, Two and Three applications. Notice for Level One,
Flexible Standard Development, applications shall continue to be done by mail
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Council Work Session Meeting Minutes June 15, 2015
only. Notice for Level Two, Flexible Development, applications would be
provided by mail and by posting a sign on-site (new), with advertisement in the
newspaper no longer required. Notice for Level Three applications would also
continue to be by publication of notice in the newspaper, by mail, and by
posting a sign on-site.
The Planning and Development Department has determined that the proposed
text amendment to the Community Development Code is consistent with and
furthers the goals, objectives and policies of the Comprehensive Plan and the
Community Development Code as outlined in the staff report. The CDB will
review the proposed text amendment at its meeting of June 16, 2015; the
recommendation of the Board will be provided to City Council at its meeting on
June 18, 2015.
In response to a question, Planning Manager Robert Tefft said per council
direction, staff notified properties 500 ft. from the subject property. This
amendment will change the distance to 200 ft.
8. City Auditor
8.1 Appoint a five-member City Audit Committee, comprising a Councilmember, a Citizen,
and three City Staff, for a five-year term expiring June 12, 2020, pursuant to Section
218.391 Florida Statutes.
Per Council Policy adopted December 3, 2009, the Council appoints a five
member Audit committee for selection of the City's external financial auditors
via a competitive Request for Proposals (RFP) process every five years and for
management of the external audit process as appropriate.
The current agreement with the City's external auditors expired with the
recently completed fiscal year 2014 audit. Appointment of an audit committee
is needed at this time to begin the RFP process for the next five year term,
fiscal years 2015 to 2019.
Councilmember Bill Jonson and Herbert McLachlan, a Clearwater citizen, have
agreed to serve on the committee. The three City staff members
recommended for appointment include: Martin Moran, Administrative Support
Manager, Fire; Mary Beth Setter, Accounting Manager, Finance; and Robin
Gomez, City Internal Auditor.
Staff was directed to place Item 8.1 on the Consent Agenda.
9. Public Utilities
9.1 Approve a contract (blanket purchase order) to HD Supply, of Tampa, FL in the
annual amount of$250,000, for the purchase of MRO Supplies and Related Services
as needed, for a one-year period, with two annual renewal terms, and authorize the
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Council Work Session Meeting Minutes June 15, 2015
appropriate officials to execute same. (consent)
HD Supply located in Tampa, Florida carries numerous parts and materials
relating to the Utility industry including but not limited to: pipe, valves, fittings,
tools and equipment that are used in the daily operations of the Water
Distribution and Wastewater Collections systems. This blanket purchase order
(BPO) replaces existing BPO BR510445.
The HD Supply contract is available via piggyback through U.S. Communities,
bid by Maricopa County, Arizona, and authorized for use by City Code Section
2.564, Exceptions to Bid and Quotation Procedures, (d) authorizing use of
contracts previously awarded by other governmental agencies. The
multi-agency aggregate volume on this contract affords the City competitive
pricing that the City would not be able to obtain through a bid on its own.
HD Supply's contract 11019 is effective through July 31, 2018. The contract
provides for maintenance, repair and operating (MRO) supplies and related
services available from HD Supply. Staff requests authorization to utilize the
contract for three annual periods on a BPO.
APPROPRIATION CODE AND AMOUNT:
Funds are available in 0421-02051-550400-533-000-0000, Water Distribution
(operating supplies) to fund this contract.
9.2 Approve two contract (blanket purchase order) renewal terms to NALCO Chemicals,
Inc., of Naperville, IL, in the annual amount of$150,000, for Antiscalant, and authorize
the appropriate officials to execute same. (consent)
During the first year of this blanket purchase order (BPO), Antiscalant was
used only at the Reverse Osmosis (RO) 1 water treatment plant. The use of
Antiscalant has grown due to Membranes now being used at both reverse
osmosis water treatment plants. The Antiscalant is necessary to protect the
RO membranes from fouling and clogging when treating raw water, in order to
produce drinking water.
Antiscalant was bid in May 2014. Six responses were received. NALCO was
the lowest, responsible bidder based on dosage rates (1.2 ppm) at the bid
price per pound ($1.40), while also meeting the majority of the bid
specifications, with a price that was held firm for one year.
The August 2015 renewal price is $1.42 per pound, and will be held firm for
one year. The August 2016 renewal price will be negotiated and held firm for
the third year of the contract.
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Council Work Session Meeting Minutes June 15, 2015
APPROPRIATION CODE AND AMOUNT:
Funds for this contract are available in the Water and Sewer Utility Fund,
Water Production operating cost code 0421-02053-551000-533-000-0000.
In response to questions, Public Utilities Assistant Director Dave Porter said
the antiscalent, a by-product, is injected into the ground below the drinking
water.
Staff was directed to provide information on the City's amount of
wastestreaming that was injected.
10. Solid Waste
10.1Approve a Contract (Blanket Purchase Order) to Fleet Products of Tampa, FL in the
amount of$220,000 for purchasing replacement automotive and truck parts used by
all city departments during the contract period June 18, 2015 through May 31, 2016, in
accordance with Sec. 2.564(1)(d), Code of Ordinances, Hillsborough County Public
Schools ITB 13136-DST and authorize the appropriate officials to execute same.
(consent)
This blanket purchase order will be used to purchase automotive parts for all
city vehicles. The bid was issued for replacement parts for trucks, buses, and
vehicles (new and rebuilt) and is a part of the Hillsborough County Public
Schools ITB 13136-DST.
APPROPRIATION CODE AND AMOUNT:
566-06611-550600-519-000 $220,000
Budgeted in operating expenses in Fiscal Year 14 and Fiscal Year 15
11. Legal
11.1Adopt Ordinance 8715-15 on third reading, amending the Community Development
Code regarding numerous provisions.
11.2Adopt Ordinance 8744-15 on second reading, amending the Capital Improvement
Budget for the fiscal year ending September 30, 2015 to reflect a net increase of
$2,614.010.
11.3Adopt Ordinance 8743-15 on second reading, amending the operating budget for the
fiscal year ending September 30, 2015 to reflect increases and decreases in revenues
and expenditures for the General Fund, Special Development Fund, Special Program
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Council Work Session Meeting Minutes June 15, 2015
Fund, Solid Waste and Recycling Fund, Gas Fund, and Parking Fund.
12. City Manager Verbal Reports — None.
13. City Attorney Verbal Reports — None.
14. Council Discussion Item
14.1 Transportation Sub Committee Meeting Request - Councilmember Jonson
Councilmember Jonson would like to propose a Trans Subcommittee meeting
to discuss:
1. Coordination of STP funding for buses
2. TMA project priority
3. TIGER grant trip to DC
Staff was directed to schedule a subcommittee meeting for Councilmembers
Jonson and Hock-DiPolito.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Jonson requested a Council Discussion Item regarding the
Sidewalk Cafe demarcation when alcohol is not being served be scheduled for
a future meeting.
16. Closing Comments by Mayor
17. Adjourn
The meeting adjourned at 4:25 p.m.
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City of Clearwater