02/16/2016 Council Work Session Meeting Minutes February 16, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Tuesday, February 16, 2016
9:00 AM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes February 16, 2016
Present - Mayor George N. Cretekos, Councilmember Hoyt Hamilton,
Councilmember Bill Jonson, and Vice Mayor Jay E. Polglaze
Absent 1 - Councilmember Doreen Hock-DiPolito
Also Present: William B. Horne I I — City Manager, Pamela K. Akin - City Attorney, and
Rosemarie Call - City Clerk and Nicole Sprague — Official Records and
Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. at City Hall.
2. Presentations — Given.
2.1 February Service Awards
Seven service awards were presented to city employees. The February
2016 Employee of the Month Award was presented to Leviticus
McKinnon, Parks and Recreation. The January/February Bimonthly
Team Award was presented to the Pier 60 Crew: Ron Melton, TJ Murphy,
Brooke Cunningham, Tom Leonard, Kelli Dacey, Mark Ross, Brandy Hatton,
Gina McPherson, Katie Anderson, Almira Jones, Jarod Graves, E.J.
Vidostegui, and Ryan Fanning.
The Council recessed from 9:14 a.m. to 9:16 a.m. to meet as the Pension
Trustees.
3. Finance
3.1 Approve settlement of the physical damage claim of the City of Clearwater for
payment not to exceed $60,918.00 and authorize the appropriate officials to execute
same. (consent)
The City Fire Department pickup truck G4049 was traveling west on East Bay
Drive in emergency mode when it was struck in the side by a vehicle traveling
south on Missouri Avenue. G4049 was extensively damaged and is a total
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Council Work Session Meeting Minutes February 16, 2016
loss.
The truck chassis is valued at$40,918.00 and additional costs will be
necessary to transfer and replace equipment on the replacement Fire Marshall
vehicle and that is the basis for this claim.
This claim cost will be an amount not to exceed $60,918.00.
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 590-07000-545900-519-000 to fund this
settlement.
4. Gas System
4.1 Approve the extension of Purchase Order 510558, to April 30, 2016 and increase
funding in the amount of $90,000, with Heath Consultants, Inc., to provide natural gas
line locating services, and authorize the appropriate officials to execute same.
(consent)
Heath was selected in 2013 based on their response to RFP 04-13, Natural
Gas Distribution Main and Service Line Locating. Clearwater Gas System
(CGS) is requesting a two-month extension of their existing Purchase Order
and increase funding by $90,000 to cover expenses as staff bids out a new line
locating contract. Heath has agreed in writing to hold their contract prices the
same during this time extension. CGS has been very pleased with Heath's
work during the past three years. The City Manager approved a 10% increase
($37,500) on the original PO amount in January 2016. With the $90,000
increase, the new PO total will be $502,500.
Heath Consultants performs all CGS utility line locating during business hours.
Once the locate ticket is electronically received from FL Sunshine One-Call, a
Line Spotter goes out to the site and marks the approximate location of our gas
lines, usually with flags and spray paint. This will inform the
contractor/excavator of the approximate location of our facilities once they
commence excavation.
Florida law requires anyone who plans to dig and/or perform excavation
activities in the right of way or on private property to call the FL Sunshine
One-Call center and place a ticket 48 hours prior to performing the excavation.
APPROPRIATION CODE AND AMOUNT:
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CGS has funds budgeted and available in account codes 423-02066-530300
(Contractual Services) for $67,500 in Pinellas Gas Maintenance, and
423-02173-530300 (Contractual Services) for $22,500 in Pasco Gas
Maintenance.
4.2 Approve the Third Amendment to Pasco Territorial Agreement; approve the Natural
Gas Redefined Territory Financial Agreement in the amount of $659,600; approve the
Amended and Restated Natural Gas Service Agreement all with Peoples Gas System;
direct Clearwater Gas System, through its legal counsel, to pursue approval of a Joint
Petition to the Florida Public Service Commission requesting an amendment to the
natural gas territorial agreement between Peoples Gas System and the City of
Clearwater, transferring certain natural gas territory in Pasco County to Clearwater
Gas, allowing Clearwater Gas to service same, and authorize the appropriate officials
to execute same. (consent)
The following agreements are required to allow Clearwater Gas System (CGS)
to serve new residential customers in Pasco County outside of its current
territory boundary with Peoples Gas System (PGS). This involves revising
CGS' existing territory boundary with PGS and ultimately having the Florida
Public Service Commission (FPSC) approve the territory change.
Third Amendment to Pasco Territorial Agreement: This agreement will
expand CGS's Pasco territory boundary to serve all residential homes within
the newly developed "Asturia" subdivision, just north of State Road 54 in Pasco
County. After a detailed review, it was discovered that 388 residential lots
were officially in PGS territory, which is approximately half of the Asturia
subdivision (total of 677 residential lots plus commercial/multi-family parcels).
This agreement will expand CGS territory to include the 388 lots that are within
the original PGS territory.
Natural Gas Territory Financial Agreement: Since CGS initially had
discussions with the builder/developer, PGS agreed that CGS should buy out
the residential lots within PGS territory since it was not practical to have two
gas utilities serve the same subdivision. CGS has agreed to pay $1,700 per
residential lot, which totals $659,600. The agreement also authorizes the
construction of an Interconnect with PGS's distribution gas lines, along State
Road 54, for backup supply in the event of a gas outage. This interconnect will
have the ability to flow gas in both directions to serve either CGS or PGS.
Amended and Restated Natural Gas Service Agreement: This agreement
identifies all existing Interconnects between CGS and PGS, and allows for
future interconnects for system reliability. This adds the new interconnect on
SR54 at Asturia. It also sets the rate schedule for billing purposes for all
interconnects. This agreement allows future interconnects to be added and
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approved by the CGS Managing Director.
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in project code 315-96386 (Expanded
Energy Conservation).
In response to questions, Gas Operations Manager Brian Langille said the
Public Service Commission must approve the territory transfer petition after
the City approves the agreements. The original territory line was an arbitrary
line made 10 years ago prior to all of the development.
5. Human Resources
5.1 Approve the settlement agreement between the City of Clearwater and Karen Sowada
for payment of $81,500.00 and authorize the appropriate officials to execute same.
(consent)
Ms. Sowada was terminated as an employee with the City of Clearwater on
April 8, 2015, for substandard performance. The City followed the appropriate
disciplinary process and the termination was justified.
Ms. Sowada filed a charge with the Florida Commission of Human Relations
alleging discrimination based on disability and sex. She also alleged
retaliation. This agreement will settle all existing or future claims regarding this
action. Ms. Sowada has signed a settlement agreement and general release.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will increase cost code 010-07000-534000
(Legal Settlements) funded by an allocation of General Fund Reserves.
USE OF RESERVE FUNDS:
Funding for this agreement will be provided by a first quarter budget
amendment allocating General Fund reserves in the amount of$81,500 to cost
code 010-07000-534000 (Legal Settlements). Inclusive of this item if
approved, a net total of$756,966 of General Fund reserves has been
appropriated by Council to fund expenditures in the 2015/16 operating budget.
The remaining balance in General Fund reserves is approximately $27.3
million, or 21.9% of the current General Fund operating budget.
6. Parks and Recreation
6.1 Approve Vehicle Use Agreement between the School Board of Pinellas County,
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Florida and the City of Clearwater through August 23, 2016 for the City to utilize
Pinellas County School buses at a cost of$1.50 per mile plus $29.00 per hour, for a
total estimated cost of$40,000 and authorize the appropriate officials to execute
same. (consent)
The Parks and Recreation Department organizes field trips requiring bus
transportation for participants.
The Pinellas County School System (PCSS) allows municipalities to utilize their
fleet of buses and drivers for $1.50 per mile plus $29.00 per hour for driver with
a five-hour booking minimum.
During the summer of 2016, the department will organize approximately 110
field trips that may utilize school bus transportation.
Comparing a sampling cost of school buses for these trips against the use of
private bus lines indicates school buses are generally a less costly mode of
transportation. During the past year the City utilized school buses for field trips
at a cost of approximately $20,000.
Approval of this Agreement will provide staff with a larger number of options
when determining the most cost effective source of transportation for
participants.
The Agreement is similar to Agreements between the Pinellas County School
Board and other Pinellas County municipalities that utilize school bus
transportation.
The Recreation Programming Division's Operating Budget contains sufficient
funds to cover the costs associated with this Agreement.
This item supports the City's Strategic Plan by partnering with other public
organizations to be more efficient in providing services and programs to the
youth of our community.
6.2 Approve the Purchase Contract for the City purchase of real property located at 3158
Gulf to Bay Boulevard, Clearwater, with a purchase price of$250,000 and total
expenditures not to exceed $252,600 including closing costs; authorize appropriate
officials to execute same, together with all other instruments required to affect closing;
and approve the transfer of$252,600 from general fund reserves at midyear to cover
the cost of purchase. (consent)
The subject property is a part of a tract of land located at 3158 Gulf to Bay
Boulevard and is owned by Mary Custis Lee, Chapter 1451 of the United
Daughters of the Confederacy, Inc. (Seller). Seller's property includes a small
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building and a total land area of approximately 65,340 square feet on the
northwest corner of Gulf to Bay and Bay Shore Boulevard. The small building
is located on the eastern portion of the property. The Seller has divided the
property into two parcels and is offering the western portion of the property,
approximately 20,433 sq. ft. to the City for $250,000. With the exception of a
chain link fence with Service Organization signs attached and one small
freestanding sign, the western property is vacant.
Under the purchase contract, the City will have the right of first refusal (ROFR)
on Seller's remaining property. The ROFR provides for the City to have the
future option to purchase Seller's remaining property at terms and conditions
offered by a third party buyer.
Due to its strategic location of this property, staff is recommending the
acquisition of this property to be preserved and used as a gateway/entrance
into Clearwater. This property is just west of the property purchased last year
at 3198 Gulf to Bay which is a park and terminus of the Bayshore Recreation
Trail. Together these properties will offer a beautiful and inviting landscape
into Clearwater as well as give the City the opportunity to provide landscaping
and signage on City owned land.
Jim Millspaugh and Associates, Inc. performed an independent appraisal on
the property. The appraisal provided a value conclusion of$275,000 with a
valuation date of October 6, 2015.
Acquisition Costs for the purchase of the subject property:
Purchase price $250,000
Closing costs $500
Survey $2,100
TOTAL $252,600
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
allocating General Fund reserves in the amount of$252,600 to capital
improvement project 315-93133, Park Land Acquisition. A net total of
$675,466 General Fund reserves has been used to date to fund expenditures
in the 2015/16 operating budget. The remaining balance in General Fund
reserves is approximately $27.3 million or 22% of the current General Fund
operating budget.
In response to questions, Parks and Recreation Director Kevin Dunbar said it
is not anticipated the location would become an expanded trailhead location in
the future, even if the seller decides to vacate their other property. It is
anticipated any trail crossover would be on the east side. The seller is not
ready to sell their other property.
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7. Planning
7.1 Approve amendments to the Clearwater Comprehensive Plan Future Land Use,
Transportation, Coastal Management, Intergovernmental Coordination, and Capital
Improvements Elements goals, objectives and policies regarding numerous
provisions, including: repealing transportation concurrency and establishing a new
Mobility Management System; allowing for non-contiguous annexations; encouraging
strategies to reduce flood risk in coastal areas; and updating the Capital
Improvements Revenue and Expenditures Summaries, consistent with State Statutes;
and pass Ordinance 8805-16 on first reading. (CPA2015-04001)
This proposed ordinance contains numerous amendments to the goals,
objectives and policies of the Future Land Use, Transportation, Coastal
Management, Intergovernmental Coordination, and Capital Improvements
Elements of the Clearwater Comprehensive Plan. The most substantial topic
addressed is the proposed deletion of the transportation concurrency
requirement and the creation of a Mobility Management System based on the
Pinellas County Mobility Plan.
The proposed amendments address changes made to the Community
Planning Act in 2011, which amended 163.3180, Florida Statutes, by repealing
certain state mandated concurrency requirements, including transportation
concurrency. To address this change in the state statutes, the Pinellas County
Metropolitan Planning Organization (MPO) coordinated with the various local
governments to develop an alternative approach to transportation concurrency
which would also further the development of a countywide multi-modal
transportation system that could better accommodate travel options other than
the personal automobile. This work resulted in the Pinellas County Mobility
Plan which was approved by the MPO in 2013. The proposed amendments will
ensure that the City's Comprehensive Plan and concurrency management
system is consistent with the countywide approach to mobility management
and the Pinellas County Transportation Impact Fee Ordinance (TIFO), which is
currently being renamed to the Multi-Modal Impact Fee Ordinance as part of
Pinellas County's various amendments. The County's amendments are
anticipated to be adopted on March 29, 2016, and as such Ordinance 8805-16
will be amended on second reading to update the Pinellas County ordinance
number as the County does not assign ordinance numbers until after adoption.
In addition to the above, staff is also proposing the following:
• Coastal Management Element: Add development and redevelopment
strategies and policies to help reduce the risk of flood for coastal
properties;
• Capital Improvements Element: Reflect updated data for level of
service standards; update the Capital Improvement Program Revenue
Summary and the Capital Improvement Program Expenditure Summary
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• Future Land Use Element: Update outdated language; add new policy
regarding non-contiguous Type A Enclave annexations; and
• Minor formatting changes to bring consistency between all of the
Elements.
The Community Development Board (CDB) reviewed the proposed
amendment at its meeting on December 15, 2015 and unanimously
recommended the amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review
and approval by the Florida Department of Economic Opportunity is required.
As part of the state review, the proposed amendments will be transmitted to
the various State agencies and Pinellas County for review prior to second
reading (adoption) by City Council, which is anticipated to occur in April.
7.2 Approve an amendment to the Clearwater Code of Ordinances renaming
Transportation Impact Fee to Multi-Modal Impact Fee in Appendix A - Schedule of
Fees; amending the Clearwater Community Development Code by repealing
proportionate fair-share and establishing a new mobility management system and a
multi-modal impact fee; amending review criteria; providing for and modifying various
definitions; and replacing various City Commission references with City Council; and
pass Ordinance 8806-16 on first reading. (TA2015-10006)
The 2011 Community Planning Act repealed certain concurrency requirements,
including transportation concurrency. To address this change in state statutes,
the Pinellas County Metropolitan Planning Organization (MPO) created the
Pinellas County Mobility Plan, which was endorsed by the MPO on September
11, 2013. Model code amendments were later provided to municipalities to
integrate into their local ordinances. The Pinellas County Board of County
Commissioners approved on first reading amendments to the County's land
development regulations in October 2014, with the adoption of their
amendments anticipated to occur on March 29, 2016.
Substantial amendments are proposed within the Concurrency Management
provisions of the Community Development Code (Article 4, Division 9) to be
consistent with the 2011 Act and the County's approach. Section 4-904,
Proportionate Fair-Share Program is proposed to be repealed and replaced
with a newly created Mobility Management System intended to be more flexible
and focused on facilitating multi-modal transportation solutions. A new Section
4-905 is proposed to establish the multi-modal impact fee consistent with the
County's ordinance, which was renamed from the transportation impact fee.
This fee provides for a tiered project review approach, where proposed
projects that create a large number of new peak hour trips will have to provide
a traffic study and/or a transportation management plan, whereas smaller
scale projects that create fewer new peak hour trips will only have to pay the
multi-modal impact fee.
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In addition to the above, staff is also proposing the following:
• Code of Ordinances, Appendix A: Change the name of Transportation
Impact Fee to Multi-modal Impact Fee and update the reference
ordinance;
• Community Development Code Division 6: Revise review procedures
relating to public facility impacts for Zoning Atlas amendments
consistent with the mobility management system and change "City
Commission" to "City Council" throughout ; and
• Community Development Code Article 8: Update definitions to reflect
the proposed Mobility Management System.
The Planning and Development Department has determined that the proposed
text amendment to the Code of Ordinances and the Community Development
Code is consistent with and furthers the goals, objectives and policies of the
Comprehensive Plan and the Community Development Code as outlined in the
staff report. The Community Development Board (CDB) unanimously
approved the proposed amendment at its regularly scheduled meeting on
December 15, 2015. Second reading of proposed Ordinance 8806-16 will need
to be delayed until after the county ordinance is adopted to incorporate the
Pinellas County ordinance number, as the County does not provide an
ordinance number until adoption.
In response to questions, Planner Kyle Brotherton said the mobility
management system is a more streamlined approach with different tiers of
development review. The current threshold for review is a 100-peak hour trips.
With the proposed mobility management system on non-deficient road
corridors, the threshold for review will be 50-peak hour trips, deficient road
corridors will be 51. Mr. Brotherton said large scale developments will be
required to do a transportation management plan or a transportation study and
a transportation management plan if the peak-hour threshold is 300 trips or
more. The fees are not changing and will still be administered by Pinellas
County. The proposed changes have the potential to trigger more
transportation studies.
7.3 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2118, 2142, and 2166 Bell Cheer Drive; and pass Ordinances 8821-16,
8822-16, and 8823-16 on first reading. (ANX2015-12034)
These voluntary annexation petitions involve three parcels of land totaling
0.711 acres. The parcels are occupied by single-family dwellings and are
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located generally south of Druid Road, east of South Hercules Avenue, north of
Nursery road, and west of South Belcher Road. The applicants are requesting
annexation in order to receive solid waste service from the City, and will be
connected to city sewer as part of the Belcher Area Sewer Expansion Project.
The properties are contiguous to existing city limits along at least one property
boundary. It is proposed that the properties be assigned a Future Land Use
Map designation of Residential Low (RL) and the zoning category of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the County.
Collection of solid waste will be provided to the properties by the City.
Two of the applicants have paid the sewer impact fee in full, and will be
connected once sewer is made available. The third applicant has not
paid the sewer impact fee, and is aware that the fee must be paid in full
in order to connect and of the financial incentives available. The
properties are located within Police District III and service will be
administered through the district headquarters located at 2851
McMullen Booth Road. Fire and emergency medical services will be
provided to the properties by Station 49 located at 565 Sky Harbor
Drive. The City has adequate capacity to serve the properties with
sanitary sewer, solid waste, police, fire and EMS service. The
properties will continue to receive water from Pinellas County. The
proposed annexations will not have an adverse effect on public facilities
and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the
properties. The Residential Low (RL) designation primarily permits
residential uses at a density of 5 units per acre. The proposed zoning
district to be assigned to the properties is the Low Medium Density
Residential (LMDR). The uses of the subject properties are consistent
with the uses allowed in the Low Medium Density Residential (LMDR)
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District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing City
limits to along at least one property boundary; therefore, the annexation
is consistent with Florida Statutes Chapter 171.044.
8. Public Utilities
8.1 Approve an annual blanket purchase order (contract) to Univar USA Inc. (Univar) of
Morrisville, PA, in the annual amount of $150,000.00, with the option for two, one-year
term extensions for the purchase of Polyphosphate (ITB 03-16), and authorize the
appropriate officials to execute same. (consent)
Univar provides chemical products to the water treatment industry.
Polyphosphate is a water treatment chemical used to prevent lead and copper
from leaking into the system and to maintain water quality in the distribution
system. Polyphosphate is utilized at the three Water Treatment Plants for
corrosion control.
On November 24, 2015, five bid submissions were received in response to
Invitation to Bid (03-16) for Polyphosphate. Univar USA Inc. is the lowest, most
responsive bidder with the cost of Polyphosphate at $1.45/lb.
The contract will be effective for an initial one-year period in the annual amount
of$150,000.00, with two, one-year renewal options. Years two and three allow
for cost increases based on the Producer Price Index (PPI), not to exceed 5%
of the prior annual amount; a maximum of$157,500 (year two) and $165,375
(year three).
APPROPRIATION CODE AND AMOUNT:
0421-02053-551000-533-000-0000 $ 49,795.08 FY 15/16
0421-01351-551000-533-000-0000 $ 49,795.08 FY 15/16
0421-02053-551000-533-000-0000 $ 25,204.92 FY 16/17
0421-01351-551000-533-000-0000 $ 25,204.92 FY 16/17
Sufficient funding is available in the Water & Sewer Utility Fund operating cost
centers 0421-02053, Water Supply, and 0421-01351, Wastewater Plant
Operations, in equal amounts of$49,795.08, respectively, to fund the current
fiscal year's cost of the contract. The funding for the remaining balance of
$50,409.84, along with the second and third contract years occurring in fiscal
years 2017 through 2019 will be included in the Water and Sewer
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recommended operating budget from the Director.
In response to questions, Public Utilities Director David Porter said the
polyphosphate coats the piping that may have been soldered with lead, such
as copper piping, so it does not leach into the water. The polyphosphate
provides protection to residential internal plumbing. The Department tests
daily for many contaminants, copper is tested on a 9-year cycle.
9. Solid Waste
9.1 Approve a Contract (Purchase Order) to Communications International of Vero Beach,
FL in the amount of$499,942.08 for the Project 25 (P-25) city terminal upgrade for the
citywide two-way radio P-25 communication system in accordance with Sec. 2.564(1)
(b), Code of Ordinances - Sole Source; authorize lease purchase under the City's
Master Lease Purchase Agreement, or internal financing via an interfund loan from
the Capital Improvement Fund, whichever is deemed to be in the City's best interest;
and authorize the appropriate officials to execute same. (consent)
Currently the City of Clearwater is in the process of upgrading its citywide
communications system to a national P25 standard. This upgrade is laid out in
3 phases, with a multi-year implementation schedule. The initial phase is
comprised of upgrades required by the Clearwater Police Department. The
second phase is to upgrade the remaining city user equipment. The third
phase will complete the migration with the final build-out of the City's system
infrastructure.
Phase 1, was approved by City Council on April 16, 2015, and completed in
2015.
This request is for Phase 2, Part 1, which is the purchase of 371 P-25
terminals for the following departments: Engineering, Parks and Recreation,
Utilities, Gas, General Services, and Marine and Aviation. Part 2 of Phase 2
will include Solid Waste and is budgeted for Fiscal Year 16/17.
Funds are available in capital improvement project 316-94243, Radio P25
Upgrade, to fund this contract.
APPROPRIATION CODE AND AMOUNT:
316-94243-530300-519 Radio P25 Upgrade$499,942.08
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Staff was directed to provide a total cost summary.
10. Official Records and Legislative Services
10.1 Provide direction regarding scheduling special council meetings as listed.
1) Plan a Strategic Planning Session
Per City Council Policy M, the City Council shall meet in a "strategic
planning session to review the five-year financial forecast and update
as necessary, the City's Mission, Values and Vision Statements. From
these documents a five-year strategic plan will be developed. The
five-year strategic plan will become the basis for the annual City
Manager and City Attorney Objectives, and the City's annual budget
process for the next fiscal year."
Staff is recommending the following potential meeting dates/times:
Monday, April 11 1 p.m. - 5 p.m.
Friday, April 22 1 p.m. - 5 p.m.
2) Budget Hearing
The City's first budget hearing is scheduled for September 15, 2016.
The County's second budget hearing will be held on Tuesday,
September 27.
Staff is recommending a special council meeting on September 29,
2016 at 6:00 p.m. for the second budget hearing.
3) July Work Session
Council has scheduled a trip to Philadelphia to meet with the Phillies
and the Philadelphia Union from July 15 through July 18.
Staff is recommending that the July 18 work session be cancelled.
Council has scheduled a council meeting that week on Thursday, July
21.
Discussion was deferred to the council meeting. Staff was directed to take
the item off the Consent Agenda.
10.2Approve the 2016 Federal Legislative Agenda. (consent)
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Staff was directed to place the item on the Consent Agenda.
10.3Appoint one member to the Community Development Board with a term to expire
February 28, 2020.
APPOINTMENT WORKSHEET
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7 & 1 alternate
CHAIRPERSON: Brian A. Barker
MEETING DATES: 3rd Tues., 1:00 p.m.
PLACE: Council Chambers APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board shall include members qualified and
experienced in the fields of architecture, planning, landscape architecture,
engineering, construction, planning & land use law and real estate
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH
EXPIRES AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM OR
REPLACEMENT BY A NEW APPOINTEE:
1. Richard Adelson - 2670 Red Oak Court, 33761 - Architect
Original Appointment: 2/7/08
(1 absence in the last year)
Interested in Reappointment : Yes
(2nd term expires 2/28/16)
THE FOLLOWING CITIZENS WISH TO REMAIN ON THE LIST FOR
CONSIDERATION TO SERVE ON THIS BOARD:
1. Sheila Cole - 670 Island Way#600, 33767 - Marketing &Graphics
2. Darrell Michael Flanery - 1836 Venetian Point Dr., 33755 - Engineer-
Civil/Environmental
3. Jason Gibertoni - 430 E. Shore Drive Apt 4, 33767 - Shuttle Operator
4. David L. Jaye - 2856 Shady Oak Court, 33761 - Real Estate
(Currently serving on the Brownfields)
5. Michelle Thomann-Ramirez - 10 S. Keystone Dr., 33755 -Art Educator/Artist
Zip codes of current members:
1 at 33759
1 at 33761
1 at 33763
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2 at 33764
3 at 33767
Current Categories:
1 Architect
2 Attorneys
1 Building Contractor
1 Civil Engineer
2 Real Estate Broker
1 Landscape Architect
Staff was directed to take the item of the Consent Agenda and confirm
applicants are registered voters.
11. City Manager Verbal Reports — None.
12. City Attorney Verbal Reports — None.
13. Council Discussion Item
13.1 Update on fluoridation of Clearwater locally sourced drinking water - Councilmember
Jonson
Councilmember Jonson's purpose for the discussion item is for Council to
obtain a status on the implementation of fluoridation for Clearwater produced
water. He understood it would be implemented with the completion of the RO2
plant.
Public Utilities Director David Porter said the Department has been evaluating
for a number of years providing fluoridation for its water. As long as the City is
obtaining a substantial portion of its water from Pinellas County, it is difficult to
implement fluoridation across the City's system effectively. The water received
by the City is typically not at therapeutic levels, which is typically between .5
and.6 parts per million. The recommended therapeutic level for fluoridated
water is .7 parts per million. Mr. Porter said in order for the City to implement
fluoridation across its system, all water treatment plants must produce water at
the rate they will be producing, vastly reducing the amount of water obtained
from the County. RO 1 was upgraded and produces water at the levels it
should, approximately 4.5 million gallons/day. RO 2 has been online since
June 2015 and producing approximately 4.5 million gallons/day of water, the
plant should be producing 6.25 million gallons/day. The RO 2 plant is still in the
process of becoming fully functional, there are additional wells that are not
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Council Work Session Meeting Minutes February 16, 2016
fully functioning. Water Plant 3 is currently producing approximately 500,000
gallons/day, the remainder of the water is being purchased from the County.
Mr. Porter said a substantial amount of water from Water Plant 3 comes from
the County. The City cannot control the fluoride level coming from the County.
Water Plant 3 is scheduled to be upgraded, the upgraded facility is expected to
be fully functioning within two years. Once Water Plant 3, which will be
designed to accept fluoridation, is operational, the City would be in a position
to implement fluoridation. Water Plant 1 and 2 have been designed to accept
fluoridation. Mr. Porter said the Department has budgeted to hire a consulting
engineer to evaluate the implementation of fluoridation system-wide when
Plant 3 is fully operational and council direction to implement fluoridation is
given. A DEP permit modification for facilities would be required prior to
implementation.
In response to questions, Mr. Porter said the water quality report is published
annually in July, the 2015 data is currently being processed. The information
regarding the grab samples provided to Councilmember Jonson that were
within the .05 to .28 range were for samples within the distribution system. The
annual water quality provides data regarding the water coming out of the water
treatment plant, which is the point of connection as fluoride enters the
distribution system. Testing water within the distribution system is not
required. Staff intends to design the city plants to apply the therapeutic fluoride
level at the point of connection, as it enters the distribution system. Mr. Porter
said water coming out of the water plant should be at the therapeutic level, this
would avoid overdosing residents living near the water plant. It will not be
difficult to maintain the fluoridated water at the therapeutic level if the City is
controlling the level and not obtaining water from the County. Exceeding the
therapeutic levels is detrimental. Assistant City Manager Jill Silverboard said
the intent is to design a fluoridation system for the entire city system. Staff will
be providing information regarding the CIP for fluoridation at the upcoming
Strategic Planning council meeting. Modifying each water plant to implement
fluoridation will require engineering cost, permit modification, and fluoride
monitoring for each plant. Each plant provides water in the area it is located,
requiring water to be stored in high service pumps to address demand.
Discussion ensued with a concern was expressed that area dentists assumed
the City was providing fluoridated water at the therapeutic level. Support for an
incremental approach was expressed.
Councilmember Jonson said he would draft a letter to the local dentist society
regarding the City's status on fluoridation implementation.
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City of Clearwater
Council Work Session Meeting Minutes February 16, 2016
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Hamilton expressed concern regarding upcoming
infrastructure work on CSX tracks and impact to traffic. He requested
scheduling a discussion item regarding establishing a policy that address
scheduling infrastructure work that is completed prior to Spring Break.
The City Manager said the conversation would establish a consistent
response to the business community regarding preferable times to complete
infrastructure work.
It was suggested that the City contact the local media, as well as the
Clearwater Beacon and Clearwater Gazette, regarding the upcoming road
closure due to the CSX infrastructure work.
15. Closing Comments by Mayor— None.
16. Adjourn
The meeting adjourned at 10:25 a.m.
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City of Clearwater