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10/12/2015Monday, October 12, 2015 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Council Work Session Work Session Agenda October 12, 2015Council Work Session Work Session Agenda 1. Call to Order 2. Presentations Service Awards - October2.1 Firefighter Oaths2.2 3. Library Provide an overview of the current state of the discussions with St. Petersburg College on developing the joint use facility with the East Library Branch and show preliminary schematic drawings of the proposed facility. (WSO) 3.1 Approve contracts (blanket purchase orders) for Baker and Taylor and Ingram Library Services for the acquisition of library books and materials for the contract period of October 1, 2015 through September 30, 2016, and authorize the appropriate officials to execute same. (consent) 3.2 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2015-2016 in the amount of $99,600 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math, entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials to execute same. (consent) 3.3 4. Economic Development and Housing Approve a grant of $75,000 in General Fund Reserves to be set aside as a commitment for the local government contribution that is required for applicants to participate in the State of Florida’s Low Income Housing Tax Credit Program (LIHTC) to SP Trail LLC for Chestnut Trail, a proposed 80-unit senior affordable rental housing development to be developed by Southport Development, Inc.; and authorize the appropriate officials to execute same. (consent) 4.1 Approve State Housing Initiatives Partnership (SHIP Program) Close Out Annual Report for Fiscal Year 2013-2014. 4.2 5. Finance Approve settlement of workers’ compensation claim of Mr. Christopher Buehler, for payment of $100,000.00 inclusive and authorize the appropriate officials to execute same. (consent) 5.1 Page 2 City of Clearwater Printed on 10/9/2015 October 12, 2015Council Work Session Work Session Agenda 6. Human Resources Authorize the funding of city medical insurance and a contract between the City and Cigna Healthcare for administrative services under a partial self-insured funding arrangement for the period January 1, 2016 through December 31, 2016, at a total not-to-exceed $18.2 million, to be funded through city budgeted funds, and payroll deduction of employee premiums. (consent) 6.1 7. Parks and Recreation Approve a recommendation by the Public Art and Design Board for the commission of a public art installation for the Main Branch Library located at 100 North Osceola Avenue, as designed by artist Douwe Blumberg, for a total cost of $52,260.94 to be funded from Main Library Entryway Improvement Funds (CIP 315-93529). (consent) 7.1 Approve blanket purchase order for sod services to Lira Sod, Inc. of Lake Placid, Florida, in the annual amount of $250,000 (Invitation to Bid 63-15), and two one-year renewal terms at the City's option and authorize the appropriate officials to execute same. (consent) 7.2 Approve the Purchase Contract for the City’s purchase of real property located at 2375 N.E. Coachman Road, Clearwater, FL, with a purchase price of $210,000 and total expenditures not to exceed $223,700 including an environmental audit, demolition expenses and closing costs; authorize the appropriate officials to execute same, together with all other instruments required to affect closing; and transfer funds from Open Space impact fees to Park Land Acquisition (CIP315-93133), at first quarter to cover this purchase. (consent) 7.3 Approve a blanket purchase order to LM Scofield Company of Rutherford, NJ for the purchase of Scofield Revive Color Stain for $172,800, includes shipping and 10% contingency, to be used to refurbish Beach Walk, and authorize the appropriate officials to execute same. (consent) 7.4 Approve a Sovereignty Submerged Lands Fee Waived Lease between the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (Lessor) and City of Clearwater (Lessee) for the use of State sovereignty submerged land to construct a boardwalk and a pier at the eastern most terminus of Papaya Street where it ends at the seawall part of the Marina District Boardwalk project and authorize the appropriate officials to execute same. (consent) 7.5 Capitol Theatre Operating Agreement Reserve Fund Review. (WSO)7.6 Page 3 City of Clearwater Printed on 10/9/2015 October 12, 2015Council Work Session Work Session Agenda Approve the City Manager's/Director of Parks and Recreation's recommendation to self-insure against risk and loss for claims, which arise from those activities directed by the City or within the City's care, custody and control during the Clearwater Jazz Holiday music festival. (consent) 7.7 8. Engineering Deny the request from 200 Garden, LLC to vacate the alley located within the 200-block between North Fort Harrison Avenue and North Garden Avenue; and reject Ordinance 8776-15 on first reading. (VAC2015-07) 8.1 Approve a Construction Manager at Risk proposal from Keystone Excavators Inc., of Oldsmar, Fl, in the amount of $121,220.00 for construction of Sand Key Beach Access Parking Lot Improvements, and authorize the appropriate officials to execute same. (consent) 8.2 9. Planning Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway; and Pass Ordinances 8771-15, 8772-15 and 8773-15 on first reading. (ATA2015-08002) 9.1 10. Official Records and Legislative Services Reappoint two members to the Municipal Code Enforcement Board with terms to expire October 31, 2018. 10.1 11. Legal Adopt Ordinance 8775-15 on second reading, amending the Clearwater Code of Ordinances, Appendix A - Schedule of Fees, Rates and Charges. 11.1 Adopt Ordinance 8769-15 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2015 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas Fund, Solid Waste and Recycling Fund, Parking Fund, and Administrative Services Fund. 11.2 Adopt Ordinance 8770-15 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2015 to reflect a net increase of $1,496,000. 11.3 Page 4 City of Clearwater Printed on 10/9/2015 October 12, 2015Council Work Session Work Session Agenda 12. City Manager Verbal Reports Annual Strategic Planning Session (WSO)12.1 13. City Attorney Verbal Reports 14. Council Discussion Item City Attorney Evaluation14.1 City Manager Evaluation14.2 15. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 16. Closing Comments by Mayor 17. Adjourn 18. Presentation(s) for Council Meeting October Service Awards - Council Meeting18.1 End of Session Report - The Honorable Chris Latvala, Florida House of Representatives 18.2 Florida Manufacturing Month Proclamation - Becky Jo Burton, Bay Area Manufacturing Association (BAMA) 18.3 United Way Month Proclamation - Mike Pryor, Solid Waste18.4 World Pancreatic Cancer Day Proclamation - Suzy Swenson, Pancreatic Cancer Action Network 18.5 National Arts and Humanities Month Proclamation - Christopher Hubbard, Parks and Recreation 18.6 Clearwater Centennial Cup Presentation18.7 Pinellas Planning Council / Pinellas MPO - Whit Blanton, FAICP18.8 Page 5 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1729 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Service Awards - October SUMMARY: 5 Years of Service Joseph Czop Police Thomas Ingerson Marine and Aviation Thomas Murphy Marine and Aviation Cheri Drigan Gas Kevin Nurnberger Planning and Development Services Michael Mailles Gas Ronald Hayes Gas Raymond Croze Police Maria Beaver Police 10 Years of Service Ahmad Jackson Parks and Recreation Patricia McNames Library James Boise Parks and Recreation Christopher Melone Engineering John Warner Planning and Development Services Rafael Gray Public Utilities Terri Rowland Fire Timothy Smith Fire Christopher Hannigan Fire Christopher Trauner Information Technology Vincent Supernor Fire Mauricio Perdigon Fire Shawn Lawrentz Fire James Perz Police Bradley Keating Fire Christopher VanOpdorp Fire Jason Thibault Fire Thomas Knobl Fire Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1729 15 Years of Service Mark Roberson Parks and Recreation Sherry Watkins Planning and Development Services Jason Jones Police Lenshawn Price Police William Higginbotham Police Kimberly Feeney Public Utilities Kevin Klein Police Kerri Spaulding Police Paul Capo Fire Alex Monte Fire Patrick Conrey Fire Christopher Hoyne Fire Gail Rini Utility Customer Service 20 Years of Service Christopher Brown Solid Waste Daniel Tupponce Police Jean Griggs Police Anne Fogarty France Economic Development and Housing Randy Foltz Public Utilities Jessie Croskey Engineering/Stormwater Judy Martin Gas 25 Years of Service David Bryan Fire Darian Dublin Solid Waste Kevin Garriott Planning and Development Services Page 2 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1770 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.2 SUBJECT/RECOMMENDATION: Firefighter Oaths SUMMARY: Carrington, Ryan Parks, James Pellitero, Carlos Sellman, David Sudduth, Paul True, Joshua APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1762 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: ReportIn Control: Library Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Provide an overview of the current state of the discussions with St. Petersburg College on developing the joint use facility with the East Library Branch and show preliminary schematic drawings of the proposed facility. (WSO) SUMMARY: On October 4, 2012, the Council approved a Memorandum of Understanding with St. Petersburg College to begin planning for a joint use facility with the SPC Clearwater Campus Library and the Clearwater East Branch Library. On September 15, 2015, the SPC Board of Trustees saw the preliminary schematic drawings for that facility and draft documents for an Interlocal Agreement for building the structure and an Operating Agreement for ongoing operations. They approved moving forward and giving Dr. Law the ability to finalize those agreements once final numbers were know and included. SPC Clearwater Provost Dr. Stanley Vittetoe will review the drawings and Project Architect Leo Arroyo will be available to answer questions. City staff is still working on the draft documents, which will not be presented at this time, but staff will answer questions about the proposals as they now stand. Documents anticipated to go to Council for final approval include an Interlocal agreement for building construction and an operating agreement. Current estimates project an approximate commitment of $5.9 million for the city portion of this project, but that is not firm yet. It does fall within the available funding from Penny III set aside for the East Branch project. Page 1 City of Clearwater Printed on 10/9/2015 Existing Site Existing Library Existing Administration Drew Street Old Coachman Road Library Building –Clearwater Campus Project Number 1707-P-12-2 Two-Story 42,000gsf Drew Street Old Coachman Road Proposed Site PlanLibrary Building –Clearwater Campus Project Number 1707-P-12-2 First Floor Library Building –Clearwater Campus Project Number 1707-P-12-2 Schematic Design -42,000gsf Second Floor Library Building –Clearwater Campus Project Number 1707-P-12-2 Schematic Design -42,000gsf North ElevationLibrary Building –Clearwater Campus Project Number 1707-P-12-2 Project Schedule and BudgetLibrary Building –Clearwater Campus Project Number 1707-P-12-2 Fall 2015 - Approvals Spring 2016 – Begin Construction Spring 2017 – Complete Construction Summer 2017 – SPC Move-in Fall 2017 – City Move-in •Total Budget -$15.0 Million •College Share -$9.1 Million •City Share -$5.9 Million Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1725 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Library Agenda Number: 3.2 SUBJECT/RECOMMENDATION: Approve contracts (blanket purchase orders) for Baker and Taylor and Ingram Library Services for the acquisition of library books and materials for the contract period of October 1, 2015 through September 30, 2016, and authorize the appropriate officials to execute same. (consent) SUMMARY: Award blanket purchase orders to Baker and Taylor, Atlanta, GA - $215,000; and Ingram Library Services, Atlanta, GA - $140,000; for the acquisition of library books and other materials. The purchase orders will be used for numerous small dollar purchases. Both Baker and Taylor and Ingram Library Services are State of Florida vendors on Contract number 715-001-07-1, valid through February 28, 2017. Authorization for the blanket purchase orders is requested pursuant to Code Section 2.564(1) (d) utilization of another governmental entity's bid. APPROPRIATION CODE AND AMOUNT: Appropriation Code: 0010-01731-564400-571-000-0000 Amount: $355,000 Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1727 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Library Agenda Number: 3.3 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2015-2016 in the amount of $99,600 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math, entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials to execute same. (consent) SUMMARY: The Clearwater Main Library is a partner in the Clearwater Business Spark! ecosystem of organizations working to support the development of entrepreneurship and small business startup in the downtown Clearwater area. This partnership was prompted by the ULI report recommending public/private partnerships to encourage business growth in this area. The Main Library has a prominent position in the CRA area, and will provide education and training in the Business and STEM areas through research opportunities, STEM maker space areas, classes and tutorials and meeting accommodation. The CRA funding will pay one staff member to oversee these functions, assist with additional library hours to make the facility available when needed by the business community and provide educational and training opportunities. Funding will be from the CRA budget. Page 1 City of Clearwater Printed on 10/9/2015 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2015by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA),a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, Section 163.387(6), Florida Statutes, allows for use of moneys in the redevelopment trust fund may be expended from time to time for undertakings of a community redevelopment agency as described in the community redevelopment plan; and WHEREAS, the CRA has adopted a Community Redevelopment Plan that establishes certain Goals and Objectives to guide the revitalization of the Downtown area; and WHEREAS, supporting community learning, entrepreneurship and growing small businesses are important activities which help meet certain Objectives established in the Community Redevelopment Plan including Objective 3B which says that, “The…Main Library will serve as a cultural attraction and an anchor for thenorthern section of the Downtown Core,” and Objective 1E, which states that, “A variety of businesses are encouraged to relocate and expand inDowntown to provide a stable employment center, as well as employmentopportunities for Downtown residents”;and WHEREAS, the Clearwater Downtown Redevelopment Plan establishes that funds received by the CRA through the use of Tax Increment Financing(TIF) may be used for certain redevelopment activities; and WHEREAS, the City has adopted an Economic Development Strategic Plan which outlines the steps for achieving economic development success and establishes as “Goal Four: Business Development” that the city should, “support an entrepreneurship and innovation ecosystem and collaborate with regional partners tomarket Clearwater to target industries;” and WHEREAS, on May 4, 2015, and May 7, 2015, the CRA and the City, respectively, together with the Clearwater Regional Chamber of Commerce, Technical Arts Facility for Innovation and Entrepreneurship (TAFFIE), Florida Small Business Development Center (FSBDC) of Pinellas County Economic Development entered into a Memorandum of Understanding to support 2 collaborative and coordinated approaches to serve pre-venture, startup and small business enterprises in the City of Clearwater and the greater Clearwater area and that City of Clearwater –Economic Development & Housing Department and City of Clearwater Library System would together participate in these efforts; and WHEREAS, the Urban Land Institute Advisory Services Panel Report issued September 2014 recommended the library “identify uses that can colocate with the library to boost its use and help activate the area around it” such as “a community meeting room and center”; and WHEREAS, the CRA and the CITY want to enter into anInterlocal Agreement during the Fiscal Year2015/2016, outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Section 1.Term.The term of this Interlocal Agreement will be October 1, 2015 through September 30,2016. Section 2.Intent.It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.387(6)(a), Florida Statutes, be used to provide the following services in support of theeconomic enhancement of the downtown area: A.Create and maintain two (2) maker spacesat the Clearwater Main Library, located at 100 N. Osceola Avenue, providing technology and equipment such as but not limited to 3D printers, video and audio recording equipment, robotics and iMac computer hardware, as well as specialized software to assist in the production of technology innovation and business growth and development. B.Provide training on the proper use ofthe equipment and technology listed above, as well as on small business startup, entrepreneurship, job seeking, technology development, digitization and effective use of the world wide web for communication and businessmarketing,and encouraging science, technology, engineering, and math (STEM) education and skills for all age groupsto help create tomorrow’s workforce. C.Foster a sense of community for the downtown area by providing space for meetings, both formal and informal, that is receptive to the sharing of technology and ideas, supports gatherings where participants can share common interests and grow skills and 3 knowledge by working together and creates partnerships to effectively facilitate mutual growthand support innovation and entrepreneurship. Section 3.Responsibilities of the CRA Function: Provide TIF funding in the total amount not to exceed $99,600.00 for thecontract year, said funds to be utilized by the Clearwater Main Library(Main Library) to provide staffing, equipment, education and training for the greater Clearwater community on STEM activities within the Studios at Main, a maker space area, to be allocated in the following manner: A.$57,600.00 to payfor a Library Program Specialist, Exhibit A attached hereto and incorporated by reference, contains detailed specifications B.$25,000.00 the estimated cost for the contract year for coverage of additional hours to make the library available to the business community two mornings and two evenings each week. C.$12,000.00the estimated cost for the contract year for education and training tools. D.$5,000 for material and supplies. Section 4.Responsibilities of the CITY Scope of Duties: The services that the CITY will provide will be carried out by the Main Library. These services are: A.Developing two (2) maker spaceswithin the Clearwater Main Library providing technology and training to the public and working in cooperation with the Clearwater Business Spark! Partners to support economic development in the downtown area. B.Provide staffing for the programs of the maker studios to provide programs and training to support innovation and entrepreneurship in the downtown area. Develop partnerships to effectively utilize the library space. Section 5.Notice.Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: Rod Irwin, Executive Director 4 112 South Osceola Avenue Clearwater, Florida 33756 Telephone: (727) 562-4058 City of Clearwater Attn: William B. HorneII, City Manager 112 South Osceola Avenue Clearwater, Florida 33756 Telephone: (727) 562-4046 Section 6.Entire Agreement.This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7.Indemnification.The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment, and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construedas consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Maintenance of Effort. The expenditures authorized by this Agreement are solely and exclusively to increase community policing activity and resources. The City agrees that no diminishment of existing police efforts in the East Gateway will occur as a result of this agreement. Section 9.Filing Effective Date.As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties, and shall take effect upon the date of filing. [THE REMAINDER OF THIS PAGE INTENTIONALLY BLANK] 5 IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ George N. Cretekos, Chairperson Approved as to form: Attest: ___________________________________________________________ Pamela K. Akin Rosemarie Call City Attorney CityClerk Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________By: _____________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ___________________________________________________________ MatthewSmith Rosemarie Call Assistant City Attorney CityClerk 1 Program Specialist Full Time Salaries & Wages 40,440 Life Ins $2500 Empl & Pens 10 1% Life Insurance-Employee - Samp Life Insurance 160 Major Medical Insurance 8,720 Social Security 590 Emp Pension Plan 7,680 Total 57,600 Staff support, Additional hours, 2 evenings, 2 mornings/wk 25,000.00 Business/STEM training database 12,000.00 Supplies 5,000.00 99,600.00 Downtown Enhancement Fact Sheet Library - CRA Funded Program For FY 2014/15 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1786 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve a grant of $75,000 in General Fund Reserves to be set aside as a commitment for the local government contribution that is required for applicants to participate in the State of Florida’s Low Income Housing Tax Credit Program (LIHTC) to SP Trail LLC for Chestnut Trail, a proposed 80-unit senior affordable rental housing development to be developed by Southport Development, Inc.; and authorize the appropriate officials to execute same. (consent) SUMMARY: On September 11, 2015, the City’s Economic Development and Housing Department released a Request for Applications (RFA) for projects seeking a local government contribution to apply for the Fiscal Year 2015-16 State of Florida Low Income Housing Tax Credit Program (LIHTC). The City received one proposal on September 25, 2015. The selection committee, made up of Economic Development and Housing, Planning and Development and Engineering staff, met and ranked the applications through its published ranking process. The selection committee recommends Chestnut Trail to receive the local government contribution set aside. The subject site is located at 645 Chestnut Street. The apartments consist of 80 one- and two-bedroom units located in one building, 5-stories tall and inclusive of a level or two of parking that will serve the elderly demographic. The estimated total development cost will be $17,900,000. Some of the amenities in the project include an office, community/clubhouse, grill area with picnic tables and a car care area. The resident programs include literacy and computer training and daily activities. The literacy training will be a weekly lesson available to all residents who choose to participate. The daily activities program will include on-site, supervised, structured activities at no cost to the residents. The proposed development team is Southport Development, Inc. (Developer), Vaughn Bay Construction, Inc. (Contractor), and Architectonics Studio, Inc. (Architect) who have successfully worked together on the development of more than 10 affordable housing communities over the last 5 years to include Burlington Senior Living located in St. Petersburg, FL. Chestnut Trail is located in the downtown Core Character District of the Clearwater Downtown Redevelopment Plan. This site, three quarters of an acre (0.74), is a good use as affordable elderly-rental housing because it takes advantage of the location of nearby amenities, including the Pinellas Trail, grocery store and bus stops. Otherwise, this would be a difficult site to develop as an urban building given the character of Chestnut Street. Staff is recommending a funding commitment to Chestnut Trail as the only project using $75,000 from General Fund Reserves and/or a combination of funds from the Housing Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1786 Division if available at the time of project award. According to LIHTC program rules, only one project per Large County will be funded for development through this tax credit cycle. The application period for the LIHTC Program for Large Counties (Broward/Palm Beach/Duval/ Hillsborough/Orange/Pinellas) opened on September 21, 2015 with applications due November 5, 2015. The final board approval is scheduled for May 2016. If no City of Clearwater projects are funded, the commitment for General Fund Reserves would be released. As background, the Low Income Housing Tax Credit Program is governed by the U.S. Department of Treasury under Section 252 of the Tax Reform Act of 1986 and Section 42 of the Internal Revenue Code, as amended. The program was established to provide for-profit and non-profit organizations with a dollar-for-dollar reduction in federal tax liability in exchange for the acquisition and substantial rehabilitation or new construction of low and very low-income rental housing units (60% of the Area Median Income and below with a set aside for 40% of AMI and below). In this application cycle, the minimum value of contributions required from a government agency for a Tax Credit Program application to receive the maximum points is $75,000. It is staff’s understanding, that in order to meet this requirement, the local government needs to make a commitment to each project they support. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: The balance in General Fund reserves is approximately $28 million, or 22.5% of the 2015/16 General Fund operating budget. Page 2 City of Clearwater Printed on 10/9/2015 TURNER ST TURNER ST COURT ST COURT ST S MYRTLE AVE S MYRTLE AVE CHESTNUT ST CHESTNUT ST S EAST AVE S EAST AVE PINE ST PINE ST S FORT HARRISON AVE S FORT HARRISON AVE INDIANA AVE INDIANA AVE ROGERS ST ROGERS ST S GARDEN AVE S GARDEN AVE MARKLEY ST MARKLEY ST PINE ST PINE ST LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com MK CL N.T.S.295B 16-29s-15e10/2/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Proposed Affordable Housing DevelopmentChestnut Trail - 645 Chestnut Street Document Path: V:\GIS\Engineering\Location M aps\ChestnutTrail.m xd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1791 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve State Housing Initiatives Partnership (SHIP Program) Close Out Annual Report for Fiscal Year 2013-2014. SUMMARY: The Florida Legislature enacted the Williams E. Sadowski Affordable Housing Act in 1992. This act created a dedicated revenue source for the state and local housing trust funds. This dedicated revenue source funds state and local housing programs and assists local governments in meeting the housing needs of its population. The Sadowski Act created the State Housing Initiatives Partnership (SHIP) Program. Through the SHIP Program, Economic Development and Housing has provided funding for the following housing activities: down payment and closing costs assistance for existing structures, the rehabilitation of owner occupied single-family dwellings, the acquisition and rehabilitation of existing dwellings, and the construction of new dwellings in the City’s target and revitalization areas. For fiscal year 2013-2014, The Florida Legislature did not award any dollars from the dedicated revenue source to the SHIP Program, however, the legislature created Senate Bill 1852 from the National Mortgage Settlement. The City received $158,624 from the national mortgage settlement for fiscal year 2013-2014. The money received from the settlement was to be used according to SHIP statutes, rules and the parameters of the City's local housing assistance plan. Senate Bill 1852, provided a shortened expenditure deadline for fiscal year 2013-2014, and required that twenty percent of the allocation received should be used for special needs households. All local governments provided with fiscal year 2013-2014 settlement funds must submit to Florida Housing Finance Corporation their close out annual reports by October 31, 2015. These annual reports provide details of how funds were expended. For fiscal year 2013-2014, the Housing Division used the $158,624 from the mortgage settlement received from the State and over $128,960 in SHIP program income to assist 24 households and met the fundamental requirement of Senate Bill 1852 by assisting over 10 special needs households. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1791 Page 2 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1766 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Finance Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve settlement of workers’ compensation claim of Mr. Christopher Buehler, for payment of $100,000.00 inclusive and authorize the appropriate officials to execute same. (consent) SUMMARY: On February 24, 2015 Mr. Buehler filed a workers’ compensation claim for date of injury September 15, 2014, alleging that he received an on the job injury to his left hand. This claim was denied. The claimant and his attorney have agreed to settle this claim for $100,000 inclusive of attorney fees and costs. Under the settlement terms the claim will remain denied and all treatment relating to this injury will continue to be paid under group health insurance. The entire indemnity and medical claims and all attorney fees and cost would settle per statute for a total settlement of $100,000. The City’s Risk Management Division; outside attorney for the City of Clearwater, Mark Hungate with Banker Lopez Gassler, P .A.; and the City’s Claims Committee recommend approval. Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund APPROPRIATION CODE AND AMOUNT: 0590-07000-545800-519-000-0000 $100,000.00 Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1758 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Human Resources Agenda Number: 6.1 SUBJECT/RECOMMENDATION: Authorize the funding of city medical insurance and a contract between the City and Cigna Healthcare for administrative services under a partial self-insured funding arrangement for the period January 1, 2016 through December 31, 2016, at a total not-to-exceed $18.2 million, to be funded through city budgeted funds, and payroll deduction of employee premiums. (consent) SUMMARY: For plan year 2016, an actuarially supported renewal based on the City’s claims trending projected an increase of 7.7% in funding of the plan based on an increase in rates, in order to maintain the current plan design and participation in Cigna’s Local Plus Network. The Local Plus Network recognizes a sub-group of physicians within their network that are achieving optimal outcomes in patient care and cost savings. While participation in this plan reduced the City’s calendar year medical claims cost by 6.1%, a 35.2% increase in pharmacy claims costs actually increased overall plan costs by 2.4%. The proposed renewal will maintain the existing PHA Cigna Local Plus Network plan option while offering a new buy-up plan option that will enable participants to utilize the Cigna Open Access Plus network. Participants will still be required to complete a Personal Health Assessment through the Employee Health Center in order to be eligible for one of these plans. Participants, who choose not to complete the PHA, will be enrolled in a base plan with a different schedule of benefits. This proposed renewal will incorporate mental health, substance abuse, and EAP coverage. The City’s Benefits Committee voted unanimously to recommend to City Council that the proposed plan design, rates, and health assessment requirements be adopted and Cigna be retained as the administrator of the City’s account for 2016. The recommendation also maintains the current funding strategy for city contributions of 100% of the cost of employee coverage, 75% of the cost of Employee plus one coverage, and 68% of the cost for Employee plus Family coverage. City staff concurs with the Benefits Committee recommendation. The cost of implementing this plan option would result in an increase to the City’s contribution of an estimated $1.4 million, or 10.8% for calendar year 2016 versus the prior year. Approximately $1 million of the increase is attributable to the estimated 7.7% increase in funding rates per above. The remaining $400 thousand is attributable to an increase in the covered headcount resulting from an increase in covered positions during Fiscal Year 2015, along with new positions budgeted for Fiscal Year 2016. The total estimated calendar year 2016 cost is $18.2 million ($14.4 million City share, $3.8 million employee/retiree/cobra share). Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1758 For fiscal year 2016, the City has budgeted $14.7 million for approximately 1632 full time positions for the City’s share of medical insurance coverage. The City’s estimated fiscal 2016 employer costs per this recommendation are estimated at $14.1 million resulting in an estimated budget surplus of $600 thousand. Page 2 City of Clearwater Printed on 10/9/2015 1 HEALTH CARE 2016 2 2016 Cost Projection Current anticipated funding = $18.2million CY (City and Employee) Anticipated CY increase projected at 10.8% (City) City increase is $1.4M above FY 2015 budget 3 City Claims History Claims Per Employee/Month $629 $551 $483 $585 $590 $690 $712 755 $0 $100 $200 $300 $400 $500 $600 $700 $800 2008 2009 2010 2011 2012 2013 2014 2015 (YTD) What’s Driving Claim Increases –Catastrophic claims (>$25K) accounts for 68% of medical claims costs. –Medical claim costs are down 6% with Local Plus Network Implementation. –Pharmacy claim costs are up 36% driven by specialty medications. (Hepatitis C, Cancer, Multiple Sclerosis, Arthritis) 4 5 New Cigna Plan Design Continue self-funding and remain with Cigna. Continue with “Local Plus Network” Adopt “ PHA buy up” plan with larger network. No charge single rate PHA and Base options. PHA incentive: must complete PHA to receive better plan option. 6 Reasons for renewing with Cigna Local network with proven results (6.1 % medical claims reduction). Consistent Claims administration. Full-time onsite representative. Wellness funding. 7 Cigna Self-fund Proposal Total Health Care Cost Estimated Cost CY2016 = $18.2M o $14.4M City o $3.8M Employee/Retiree/COBRA 8 City Budget FY 2016 = $14.7 million Estimated City 2016 = $14.4 million NO INCREASE TO BUDGET . (All figures based on FY15 enrollment and 1,632 FTE positions) Cigna Self-fund Proposal City Health Care Cost 9 HEALTH CARE 2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1704 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a recommendation by the Public Art and Design Board for the commission of a public art installation for the Main Branch Library located at 100 North Osceola Avenue, as designed by artist Douwe Blumberg, for a total cost of $52,260.94 to be funded from Main Library Entryway Improvement Funds (CIP 315-93529). (consent) SUMMARY: The theme and scope of this artwork commission was determined with input from representatives of the Public Library system, patrons of the Main Library, and citizens from the downtown community. The desired intent of this project is to commission public artwork that serves as an artistic enhancement to the main entry courtyard at the City’s Main Branch Library. The Public Art and Design Board appointed a five-member Selection Panel comprised of individuals representing specified interests and expertise as follows: Jerri Menaul (Chair), Public Art and Design Board representative Michelle Arnold, Public Library System representative Denis Gaston, Community representative/artist Jan Nickols, Community representative Linda Rothstein, Public Library System representative A nationwide Call to Artists was issued and received 111 artist applications. The Selection Panel met to review all applicant credentials and artworks and selected artist Douwe Blumberg, as his ‘Silver Sentinel’ artwork and its solid, yet playful, aesthetics best fit the theme and artistic desires of the project stakeholders. A representative sample of Mr. Blumberg’s past work is included to show his skill and attention to detail. Mr. Blumberg submitted two proposals, reminiscent of ‘Silver Sentinel’ in design, but tailored for the Main Library. The final product will be a composite of the proposals included in the agenda packet and the original source design of ‘Silver Sentinel.’ On August 27, 2015, the Public Art and Design Board unanimously approved the recommendation to commission Mr. Blumberg based on his proposal design and the potential for future customization. The Board is recommending the commission of this artist’s proposal of public artwork to the City Council. This item supports the City's Strategic Vision by providing public art for the citizens and visitors of Clearwater, making the city a better place to live, learn, work, visit and play. This commission represents the City’s ongoing commitment to the Public Art and Design Program through commissions of public art for city capital improvement projects, a process that is not affected by the mandatory to voluntary transition of the Public Art in Private Development program. Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1704 APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 315-93529, Main Library Entryway Improvement Fund to fund this contract. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/9/2015 Douwe Blumberg http://www.douwestudios.com douwe@douwestudios.com SELECTED PUBLIC INSTALLATIONS ‘Las Vegas Veterans Memorial’ 101 Pavilion Center Drive Las Vegas,NV 89144 ‘“America’s Response” Special Operations Monument’ 1 World Trade Center New York, NY 10007 ‘Steel Stampede’ Star K Ranch at Morrison Nature Center 16002 E. Smith Road Aurora, CO 80011 ‘Wings of Change’ Vance Brand Airport 229 Airport Road Longmont, CO 80503 Explanation of images: The following images are submitted as a visual representation of Douwe Blumberg’s past and current commissions. These were reviewed by the Selection Panel and Public Art and Development Board along with Mr. Blumberg’s qualifications and deemed appropriate for commission for the Clearwater Main Library Courtyard sculpture installation. The final image, Silver Sentinel, is included as this piece was the inspiration for the selection of Mr. Blumberg’s artwork for commission at the library. The general design of the tree for the Library installation will be of similar structure as Silver Sentinel, the body consisting of a magnesium composite alloyed with stainless steel for a more realistic surface to the tree that will be rust and other oxidation- resistant. The colored leaves will be a mixture of plexiglass and Lexan, which will require a minimum of maintenance, will not shatter, and will hold their color for years to come. Las Vegas Veterans Memorial –Modern Operations proposal rendering Under construction 101 Pavilion Center Drive, Las Vegas, NV Las Vegas Veterans Memorial –Historical Contrast proposal rendering Under construction 101 Pavilion Center Drive, Las Vegas, NV America’s Response, Special Operations 1 World Trade Center, New York, NY Silver Sentinel City entryway Summit, New Jersey Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1752 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve blanket purchase order for sod services to Lira Sod, Inc. of Lake Placid, Florida, in the annual amount of $250,000 (Invitation to Bid 63-15), and two one-year renewal terms at the City's option and authorize the appropriate officials to execute same. (consent) SUMMARY: Staff is requesting a blanket purchase order be issued to Lira Sod, Inc. (Lira), to provide sod services including the delivery, grading, staking and installation of Bahia, Saint Augustine and Bermuda sod for Fiscal Year 2015/16. Invitation to Bid 63-15 was issued and three bids were received. Of the three bidders, Lira submitted the lowest most responsible bid for the work being requested. Lira has worked for the City in the past and has an exceptional record of performance and very responsive to City needs and their turnaround time for sod work is very good. Lira is familiar with all rules, regulations and standards required by the City of Clearwater. This contract will be used for the many maintenance projects and capital improvement projects in the Parks and Recreation Department. In addition it can be used by other City departments that might need sod work done during the year. APPROPRIATION CODE AND AMOUNT: Funding for the Blanket Purchase Order will come from a variety of general fund cost centers but primarily from projects, parks and athletic codes as well as various Capital Improvement Project codes. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1753 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve the Purchase Contract for the City’s purchase of real property located at 2375 N.E. Coachman Road, Clearwater, FL, with a purchase price of $210,000 and total expenditures not to exceed $223,700 including an environmental audit, demolition expenses and closing costs; authorize the appropriate officials to execute same, together with all other instruments required to affect closing; and transfer funds from Open Space impact fees to Park Land Acquisition (CIP315-93133), at first quarter to cover this purchase. (consent) SUMMARY: The subject property is located at 2375 N.E. Coachman Road. The property is approximately 47,108 square feet and contains a single family residential structure. The property has 210 feet of frontage on N.E. Coachman Road and is bordered by Northeast Coachman Park on the other three sides. If acquired, the current residential structure as well as any other structures on the site including fencing will be removed and the land will be used to increase the size of Northeast Coachman Park. Northeast Coachman Park is a heavily used passive park, which is home to an 18-hole disc golf course. The availability of this additional acreage will allow park users additional space to enjoy passive park uses as well as provide space to modify the existing disc golf course. Nash and Associates Appraisal Services, Inc. performed an appraisal and valued the property at $210,000 with a valuation date of August 7, 2015. Acquisition Costs for the Purchase of 2375 N.E. Coachman Road: Purchase price $210,000 Environmental Audit $2,200 Closing costs $500 Demolition $10,000 + 10% contingency $1,000 TOTAL $223,700 APPROPRIATION CODE AND AMOUNT: A first quarter budget amendment will transfer $223,700 of Open Space impact fees from the Special Development Fund into project 315-93133 Park Land Acquisition. USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1753 N/A Page 2 City of Clearwater Printed on 10/9/2015 ELLA LORENA R D Casey WETHERINGTON N E C O A C H M A N S T ST McKINLEY PATRICIA AVE DR AVE AVE KERRY GRAHAM N E C O A C H M A N DR FOREST SHARKEY DR E AVE GRANGER TERRACE MARILYN R D S R-5 9 0 ST RD DR DR OAKMOUNT Acorn N AVE TERRACENORMAN DR AVE CR-528 D E L L AVE DRBELCHER ANNA ST KAPP ST DR SUNSHINE DR RANGE PARK CEPHAS PALMETTO DR R D GLEN CREEK CR-535 LEE VERDE DR CIR OLD W MANOR H E M E RIC K ARLINGTON PALMETTOCR-550 RD LOGAN ST CR-501 S RD PL BERKLEY P L CANDLER ST RAGLAND W LAGOON Lagoon Lagoon E Cir R D ALLIGATOR AVOCADO NAVEL KUMQUAT SHADDOCK FAIRWOOD FAIRWOOD OBERLIN DR LAKE COLLEGE RUSKIN RD CR-535 D RPL ANNA LN AVE RD AVE AVE AVE DORA TEAKWOOD AVE LN DR BLVD FAIRWOOD N E C O A C H M A N R D R D WAY PASS R U N M I S T Y L O C K DRRD FOREST HILL VARSITY FLINT WIND FARRIER TRAIL COACHMAN DR OLD S R-590 T R AIL T O P RID G E TRAIL OLD COACH T R AIL MAK E R S GAP D R COACH EL TAIR PLATEAU WAY Jones RD STAG C O A C H W H I P MID NIG H T OWEN DR VIRGINIA PINEAPPLE WEST LN LN OWEN LUCAS EVANS Coachman CARDINAL Plaza AUDREY Brigadoon CANDLEWOOD DOVEWOOD APPLEWOOD AVE BEACHWOOD PARK DR DR DR DR AVE CALAMONDIN EDENWOOD LANE GROVE THOMAS STDREW Cir. Ma cK enzie C t SHARKEYRD Carriage Ln Lantern Way Earlham Dr. SR-590 SR-55 STAG RUN B LV D SERVICE RD "A" US 19 LOCATION MAP JB CL 272A 07-29s-16e 09/15/2015Map Gen By:Reviewed By: S-T-R:Grid #: Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Proposed Property Acquisition2375 N.E. Coachman Road ² N.T.S.Scale: 1 of 2Page: Document Path: V:\GIS\_Staff\Jim_B\Projects-Location Maps\Chuck Lane\Proposed Prop Acq 2375 Coachman-1.mxd Northeast Coachman Park 2375 NE Coachman Rd N OLD COACHMAN RD N E C O A C H M A N R D LAKEFORESTRD COLLEGE HILL DR EARLHAM DR LOCATION MAP JB CL 272A 07-29s-16e 09/15/2015Map Gen By:Reviewed By: S-T-R:Grid #: Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Proposed Property Acquisition2375 N.E. Coachman Road ² N.T.S.Scale: 2 of 2Page: Document Path: V:\GIS\_Staff\Jim_B\Projects-Location Maps\Chuck Lane\Proposed Prop Acq 2375 Coachman-2.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1756 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve a blanket purchase order to LM Scofield Company of Rutherford, NJ for the purchase of Scofield Revive Color Stain for $172,800, includes shipping and 10% contingency, to be used to refurbish Beach Walk, and authorize the appropriate officials to execute same. (consent) SUMMARY: On August 6, 2015, Council approved increasing Capital Improvement Project 315-03633, Pier 60 and Beach Walk Repairs and Improvements, by $335,000 to provide funding for the refurbishment of the concrete walkways associated with Beach Walk (approximately 177,450 sq. ft.) to be funded by the transfer of $335,000 from general fund reserves at third quarter. The blanket purchase order to LM Scofield Company is for the material (stain) required for application at Beach Walk to restore the concrete to its original installed finish. The product is being purchased as a sole source in accordance with City Code Section 2.564(1)(b) Exceptions to Bid - Sole Source. Justification for the sole source includes: the stain formula is proprietary; the colors required must be custom ordered for an exact match (Scofield specifically designed the original colors for Beach Walk); the Beach by Design ordinance requires the concrete colors to be maintained; and the results with this product are known. Bid Number 71-15 is currently advertised and posted for the stain application services. The contract for these services is anticipated to be less than $100,000. It is estimated that the life of the concrete restoration will be approximately five years. The project will be completed prior to Spring of 2016. APPROPRIATION CODE AND AMOUNT: Funding for this Purchase Order will come from 315-93633, Pier 60 & Beach Walk Repairs and Improvements. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1759 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Approve a Sovereignty Submerged Lands Fee Waived Lease between the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (Lessor) and City of Clearwater (Lessee) for the use of State sovereignty submerged land to construct a boardwalk and a pier at the eastern most terminus of Papaya Street where it ends at the seawall part of the Marina District Boardwalk project and authorize the appropriate officials to execute same. (consent) SUMMARY: On August 14, 2013, the Council approved the Marina District Boardwalk and Entry Nodes Capital Improvement Project, 315-93639, for $606,510 from undesignated Special Development Fund retained earnings, to design and construct three access entry nodes for the future Marina District Boardwalk at Baymont Street, Papaya Street and the pedestrian walk under bridge at SR 60. The City has completed designs for the Papaya Street entry node and staff has been attempting to get the necessary permits approved by State, County and local officials to move forward with this portion of the project. The design of the Papaya Street end node is to construct a portion of the boardwalk that will eventually become a part of the much greater boardwalk that ties together all of the properties from SR60 to Baymont Street as well as a public observation pier that extends approximately 100 feet into the intercostals waterway. In order to do so, the Lessor requires the City to execute a Sovereignty Submerged Lands Fee Waived Lease. This lease is common to other such leases the City has obtained from the State and will allow the City to construct the necessary amenities necessary to complete this portion of the project. Additional permits in process for this project include Pinellas County Navigation and U. S. Coast Guard. This item supports the City's Strategic Vision to provide quality facilities (Clearwater Beach) for not only the enjoyment by residents but to help promote tourism and is fiscally responsible in that it partners with the private sector to provide public facilities. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1759 N/A Page 2 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1796 Agenda Date: 10/12/2015 Status: Approval ReviewVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Capitol Theatre Operating Agreement Reserve Fund Review. (WSO) SUMMARY: The City Council requested a review of the Reserve Fund in October 2015. This is independent of the agreement review requirement of the Reserve Fund to be conducted in December 2016. The Operating Agreement required a Reserve Fund to be used to the meet the costs of operation and maintenance of, and to pay for city approved capital improvements to the Capitol Theatre to the extent there are insufficient gross revenues generated at the Capitol Theatre. This is to be established through deposits made by Ruth Eckerd Hall, Inc (REH). The initial Operating Agreement required $3,000,000. This amount was reduced to $2,750,000 when the Fifth Amendment to the Operating Agreement was approved in December, 2014. To date, the City has received $1,250,000. The next installment payment of $500,000 to the Reserve Fund is due on December 17, 2015. In compliance with the Operating Agreement, the 2014 annual report demonstrates that REH has exceeded the 100 performances required by the agreement, and the year-end financial statement. Their next annual report is due on December 31, 2015. Also in compliance with the Operating Agreement, REH submitted a Capital Improvement Plan (CIP) necessary for the maintenance of the facility for a 10-year period. The City’s Building and Maintenance Division reviewed this document and performed a building inspection on August 4, 2015. The inspection report included areas of concern and additional recommended CIP items (in red at the end of the report). The Building and Maintenance Division conducted a second inspection on October 5, 2015, and found a few remaining items (1c, 2a, 2b, 2d, 4a, and 5b). Due to the results of the inspection report and the addition of CIP items, and to establish a detailed long term capital and maintenance plan for the facility for the next 20 years, the City has contracted with Fowler Associates Architects, Inc (in partnership with McCarthy and Associates, Inc. and Delta Engineering) to create a detailed capital reserve study. The study will include component inventory, condition assessment, life and valuation estimates, and a funding plan. This report is due by November 23, 2015 and will be presented to City Council at the December 3, 2015 City Council meeting. APPROPRIATION CODE AND AMOUNT: N/A Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1796 USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/9/2015 S:\BUILDING & MAINTENANCE\B&M CITY ASSETS\B&M AOR\CAPITOL THEATRE\Building Assessment.docx Page 1of 2 Interoffice Correspondence Sheet To: Felicia Donnelly, Parks and Recreation Department From: Tom Wojtkiw, Superintendent, Building & Maintenance Date: August 25, 2015 RE: Capital Theatre Building & Maintenance Walkthrough August 4, 2015 The Building & Maintenance Division conducted a walkthrough building assessment on August 4, 2015 at the request of Felicia Donnelly, Parks and Recreation Department. As a result of the walkthrough my staff and I uncovered numerous items throughout the building that need to be addressed. There are a few items need to be taken care of immediately to prevent further damage to the building while other items identified are gene ral and preventive maintenance items. At this we time do not have a clear understanding of the general and preventative maintenance items currently being handled by Capitol Theatre. Therefore, I used the CIP table provided as general guideline of overall cost to be spent annually for both CIP and some general and preventive maintenance items. The areas of concern are as follows: 1. Roof Area a. Door to roof is allowing water penetration into the building. Carpet inside of the threshold was soaking wet due to water intrusion (Exhibit A & B). b. Textured matt at door had water underneath membrane and surrounding areas. (Exhibit C). c. The numerous ponding water areas on roof deck shall be periodically cleaned and may require repair by a roofing contractor (Exhibit D, E & F). The roof system installed at this facility requires two documented roof inspections per year to maintain warranty. d. Visitor patio area ponding water at the ramp (Exhibit G). It looks as though a pipe was placed through the ramp to provide drainage to this area. There is evidence of new caulking at this location, and may still pose a problem. 2. Exterior Walls a. Brick penthouse house has numerous cracks through the brick and mortar around the perimeter of the structure (Exhibit H, I, J, K, & L). There is definitely some level of water intrusion occurring here. This wall needs to be addressed as soon as possible and will require the brick work to be tuckpointed. b. Exterior flashing is coming away from the building due to failed rivets and installation (Exhibit M & P). There is definitely water intrusion occurring. c. Exterior flashing did not completely cover plywood (Exhibit N & O). There is definitely water intrusion occurring. d. Settling crack at stucco joint extending down the wall (Exhibit Q). S:\BUILDING & MAINTENANCE\B&M CITY ASSETS\B&M AOR\CAPITOL THEATRE\Building Assessment.docx Page 2of 2 e. Pipes through the building are not caulked at all (Exhibit R). There is definitely water intrusion occurring. f. Fire alarm has areas around plate open to water intrusion (Exhibit S). g. Exterior flashing open to water intrusion (Exhibit T). 3. Exterior Rail a. Powder coat on rail is failing (Exhibit U). 4. Interior Carpet a. Carpet coming up at west side bar area (Exhibit V). 5. Mechanical a. Condensing unit missing service panel, open to water intrusion (Exhibit W). b. Air handler missing required product information on plate (Exhibit X). Please let me know if you have any additional questions or concerns. Sincerely Tom Wojtkiw Superintendent, Building & Maintenance Attachments: Walkthrough Picture Exhibits Capitol Theatre CIP EXHIBIT A EXHIBIT B EXHIBIT C EXHIBIT D EXHIBIT E ROOF AREA EXHIBIT H EXHIBIT F EXHIBIT H EXHIBIT G EXHIBIT I EXHIBIT J EXHIBIT K EXHIBIT K EXHIBIT L EXTERIOR WALLS EXHIBIT M EXHIBIT N EXHIBIT O EXHIBIT P EXHIBIT Q EXHIBIT T EXHIBIT R EXHIBIT S EXHIBIT U EXHIBIT V EXHIBIT W EXHIBIT X EXTERIOR RAIL INTERIOR CARPET MECHANICAL CA P I T O L T H E A T R E C I P Es t L i f e F Y 1 5 F Y 1 6 F Y 1 7 F Y 1 8 F Y 1 9 F Y 2 0 F Y 2 1 F Y 2 2 F Y 2 3 F Y 2 4 F Y 2 5 Fa c i l i t y E q u i p m e n t 10 8,000 Fa c i l i t y E q u i p m e n t 10 19 , 0 0 0 17,000 Fa c i l i t y E q u i p m e n t 5 7, 0 0 0 7,000 Fa c i l i t y E q u i p m e n t 5- 1 0 10 , 0 0 0 15,000 Fa c i l i t y E q u i p m e n t 10 2,000 Fa c i l i t y E q u i p m e n t 30 Fa c i l i t y E q u i p m e n t 5- 1 0 5, 0 0 0 8,000 Te c h n o l o g y 5- 1 0 2, 5 0 0 3 , 0 0 0 3 , 5 0 0 3 , 5 0 0 3 , 5 0 0 3 , 5 0 0 3 , 5 0 0 3 , 5 0 0 3 , 5 0 0 Te c h n o l o g y 5- 1 0 5, 0 0 0 10,000 St a g e E q u i p m e n t 10 - 1 5 6,000 St a g e E q u i p m e n t 5 4, 0 0 0 St a g e E q u i p m e n t As s i s t e d L i s t e n i n g S y s t e m Se c u r i t y C a m e r a s St a g e C a m e r a / F e e d / F l a t s c r e e n s Fu r n i t u r e Pr o j e c t o r Ge n e r a t o r (C N G ) (M A I N T ) Co n c e s s i o n E q u i p m e n t Te c h n o l o g y R e p l a c e m e n t Wi r e l e s s N e t w o r k Li g h t i n g E q u i p m e n t Mo v i n g T h e a t e r L i g h t s ( n o n - r e i m b u r s e d So u n d E q u i p m e n t 5- 1 0 29 , 0 0 0 3 , 5 0 0 30,000 Ci t y O w n e d A/ C 20 Ro o f 20 Fl o o r i n g 12 Fl o o r i n g 10 6,000 Fa c i l i t y E q u i p m e n t 15 Fa c i l i t y E q u i p m e n t 15 Fa c i l i t y E q u i p m e n t 8 1, 2 0 0 Fa c i l i t y E q u i p m e n t 20 Fa c i l i t y E q u i p m e n t 30 Fa c i l i t y E q u i p m e n t 15 Fa c i l i t y E q u i p m e n t 25 Fa c i l i t y E q u i p m e n t 15 Fa c i l i t y E q u i p m e n t 10 1,500 St a g e E q u i p m e n t 15 St a g e E q u i p m e n t 5- 1 0 50 , 0 0 0 300,000 St a g e E q u i p m e n t 10 25,000 St a g e E q u i p m e n t 15 St a g e E q u i p m e n t 5 7, 0 0 0 7,000 St a g e E q u i p m e n t 10 5, 0 0 0 25,00025,000 St a g e E q u i p m e n t 10 12,000 St a g e E q u i p m e n t HV A C (M A I N T ) Ro o f (M A I N T ) T H E R M A L S C A N Ca r p e t (M A I N T ) St a g e F l o o r Ma r q u e e Ve r a n d a R a i l De f i b u l a t o r Th e a t e r S e a t s (M A I N T ) Do o r s Fo l d i n g C h a i r s ( 5 0 ) Ce i l i n g P a n e l s Ti c k e t O f f i c e S p e a k e r s Us h e r U n i f o r m s St a g e C h a i r s / S t a n d s So u n d E q u i p m e n t ( C i t y O w n e d ) So u n d C o n s o l e a n d C a s e Li g h t i n g Eq u i p m e n t ( C i t y O w n e d ) Sp o t l i g h t s (2 ) Ri g g i n g & F l y S y s t e m Dr a p e s - S t a g e / L o g e St a g e E l e v a t o r ( S c i s s o r L i f t ) (M A I N T ) 20 19 ,00 0 2 9 ,00 0 2 ,50 0 6 ,50 0 8 7 ,50 0 1 2 ,50 0 3 ,50 0 4 ,70 0 3 ,500426,00085,500 PA I N T MA S O N R Y MA I N E L E V A T O R ( M A I N T ) ( PA I N T ( I N T ) (M A I N T ) PA I N T ( E X T ) BR I C K ( T U C K P O I N T I N G ) EL E V A T O R PL U M B I N G FI R E OV E R H E A D F I R E D O O R S (M A I N T ) PL U M B I N G (M A I N T ) (1 0 ) (2 0 ) 2,50 0 2,50 0 2,50 0 2,50 0 2,50 0 2,50 0 2,500 2,50 0 2,50 0 2,5002,500 18 , 0 0 0 18 ,0 0 0 18 ,0 0 0 18 , 0 0 0 18 , 0 0 0 18 , 0 0 0 18 , 0 0 0 18 , 0 0 0 18,00018,00018,000 2, 8 0 0 2, 8 0 0 2, 8 0 0 2, 8 0 0 2, 8 0 0 2, 8 0 0 2, 8 0 0 2, 8 0 0 2,8002,8002,800 2, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2,0002,000 2, 0 0 0 2, 0 0 0 8, 0 0 0 2, 0 0 0 2, 0 0 0 2, 0 0 0 2,0 0 0 2, 0 0 0 2,0002,0002,000 17 , 0 0 0 72 , 0 0 0 2, 9 5 0 2, 9 5 0 2, 9 5 0 2, 9 5 0 12, 9 5 0 2, 9 5 0 2, 95 0 2, 9 5 0 2,9502,9502,950 5, 0 0 0 5, 0 0 0 5, 0 0 0 5, 0 0 0 5, 0 0 0 5, 0 0 0 5, 0 0 0 5, 0 0 0 5,0005,0005,000 1, 5 0 0 1, 5 0 0 1, 5 0 0 1, 5 0 0 1, 5 0 0 1, 5 0 0 1, 5 0 0 1, 5 0 0 1,5001,5001,500 2, 9 5 0 2, 9 5 0 2, 9 5 0 2, 9 5 0 12, 9 5 0 2, 9 5 0 2, 9 5 0 2, 9 5 0 2,9502,9502,950 1, 7 50 60 , 4 5 0 59 , 4 0 0 81 , 2 0 0 52 , 2 0 0 14 7 , 2 0 0 46 , 2 0 0 42 , 2 0 0 14 2 , 7 0 0 235,200508,70058,200 EL E V A T O R MA I N E L E V A T O R 20,000 EL E V A T O R ST A G E EL E V A T O R ( S C I S S O R L I F T ) 20,000 A/ C HV A C 15 ,0 0 0 15 ,0 0 0 15,00030,00070,000 EL E C T R I C A L GE N E R A T O R ( C N G ) 15,000 Annual Report – Capitol Theatre Fiscal Year 2014 Page 1    ANNUAL REPORT FISCAL YEAR‐END 2014  ON THE CAPITOL THEATRE   (per Operating Agreement sec. 7 (i)(2), DECEMBER 2014)    FACILITY USAGE  For the period beginning with the December 18, 2013 re‐opening through September 30, 2014, Ruth  Eckerd Hall, Inc. presented 88 events (94 performances/screenings).   Usage of the facility including  leases by third parties totaled 96 events (102 performances/screenings/seminars).   Over 52,000 patrons  attended a function at the Capitol during Fiscal Year 2014.    Approximately 500 guests have attended a tour of the facility, either privately scheduled or during open  houses.    FLORIDA RESIDENTS & VISITORS  Pinellas residents comprise 59% of attendees; 17% reside in Hillsborough; 7% reside in Pasco.  Residents  from 48 other counties comprise another 11% of the audience.    6% of attendees reside outside the state of Florida.  The Capitol Theatre has hosted visitors from 46  states (including Alaska and Hawaii) and 24 countries.  The highest out‐of‐state attendance comes from  New York, Illinois and Pennsylvania.    PARTNERSHIPS  Ruth Eckerd Hall, Inc. produced eleven outdoor events in the Cleveland Street District in cooperation  with local agencies and downtown merchants, including Winter’s Miracle on Cleveland Street, six Blast  Fridays, a Friends of Music Oktoberfest and a gala grand re‐opening with a free Classic Car Show.    In the spirit of mutual support, Ruth Eckerd Hall, Inc. patronized local businesses to supply meals and  incidentals to visiting artists and crew, as well as recommended local accommodations to visiting guests.  Moreover, Ruth Eckerd Hall, Inc .hosted and/or offered reduced rates to the following community  partners:    Clearwater Jazz Holiday   Junior League of Clearwater/Dunedin   City of Clearwater   Clearwater Chamber of Commerce   Clearwater Downtown Partnership   Salvation Army   Tampa Bay Jewish Film Festival   Calvary Christian High School    Annual Report – Capitol Theatre Fiscal Year 2014 Page 2    CAPITAL IMPROVEMENTS   Ruth Eckerd Hall, Inc. invested over $116,000 in capital improvements during fiscal year 2014.   LED video screens in lobbies and backstage     Digital Assisted Listening System   Additional Lighting Equipment   Seating including the custom “historic” Roebling Chair   Frenchy’s Roof Top Terrace FF&E   Dressing Room, Lounge & Lobby Decor      FINANCIAL RESULTSi  FYE 9/30/14 ended with a net surplus of over $300,000 ‐ approximately 324% of the original budget  Programming revenue was over $2.6M, 20% higher than budget with a net program margin of 17%.     FYE 2014 FYE 2014  Actual Budget Variance  Presenting Revenue 2,601,912 2,161,180 440,732  Presenting Expenses 2,159,843 1,810,810 349,033  Net Programming Margin 442,069 350,370 91,699  Revenues from Operations  Revenues    Development 1,500 0 1,500  Patron Services 24,590 29,700 (5,110)  Food & Beverage 117,010 109,889 7,121  Education 20,907 9,000 11,907  Environmental Operations 107,725 2,000 105,725  Marketing & Public Relations 1,670 0 1,670  Institutional Support 1,513 270 1,243  Total Revenues 274,915 150,859 124,056  Expenses of Operations  Expenses    Development 16,147 0 (16,147)  Theater Admin 80,332 75,246 (5,086)  Patron Services 12,584 13,544 960  Food & Beverage 22,074 18,641 (3,433)  Information Technology 6,852 1,250 (5,602)  Ticket Office 7,656 53,919 46,263  Education 24,168 14,020 (10,148)  Annual Report – Capitol Theatre Fiscal Year 2014 Page 3    Technical Operations 101,834 116,119 14,285  Environment Operations 85,163 69,170 (15,993)  Marketing & Public Relations 2,541 0 (2,541)  Institutional Support 9,104 10,790 1,686  Interest 4,412 0 (4,412)  Depreciation 12,784 6,600 (6,184)  General & Admin 29,309 28,827 (482)  414,960 408,126 (6,834)  Net Operating Results 302,024 93,103 222,589                                                                 i Unaudited  Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1792 Agenda Date: 10/12/2015 Status: Approval ReviewVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Approve the City Manager's/Director of Parks and Recreation's recommendation to self-insure against risk and loss for claims, which arise from those activities directed by the City or within the City's care, custody and control during the Clearwater Jazz Holiday music festival. (consent) SUMMARY: Clearwater Jazz Holiday is in its 36th year of providing a signature event in partnership with the City of Clearwater at Coachman Park. This year’s music festival is scheduled from October 15, 2015 through October 18, 2015. The City of Clearwater provides the use of Coachman Park, maintenance of the grounds and infrastructure set up for the festival and all of festival and concert events held there. Currently, the City’s self-insurance covers all events in Coachman Park with the exception of Clearwater Jazz Holiday and WILDSPLASH, which each are required to list the City as an additional insured for all activities in the park during the events. Clearwater Jazz Holiday is requesting, and staff is recommending, that their policy no longer list the City as an additional insured and the City has agreed to bear the risk of those claims, which arise from those activities directed by the City or within the City's care, custody and control. Clearwater Jazz Holiday is making this request due to rising insurance premiums and ability to procure credible insurance coverage for facilities and infrastructure that are not under their control. Clearwater Jazz Holiday will still continue to procure an insurance policy that generally covers those claims that arise from the Foundation's production and operation of the music festival. Approval of this item will not increase the City’s insurance premiums (the City will self-insure) but does increase the City’s exposure to potential claims arising from this event. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1792 N/A Page 2 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8776-15 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Deny the request from 200 Garden, LLC to vacate the alley located within the 200-block between North Fort Harrison Avenue and North Garden Avenue; and reject Ordinance 8776-15 on first reading. (VAC2015-07) SUMMARY: 200 Garden, LLC has requested the vacation of the alley lying within the 200 block between North Fort Harrison Avenue and North Garden Avenue. The right-of-way is 16-feet wide and is posted one-way westbound. The office building at 200 N Garden is south of the alley and their parking area is north of the alley. The property owner is requesting the vacation to eliminate cut-through traffic to improve safety conditions for employees crossing the alley on foot. There are public and private utilities located within the right-of-way. If approved, the City will retain a utility easement over the vacated area and the ordinance requires the property owners to grant easements to Duke Energy and Verizon Florida. Ordinance 8776-15 also retains an easement for ingress and egress over the east 140 feet for solid waste collections by the City. Two other entities own property fronting the alley proposed for vacation; both have submitted letters of no objection. The staff recommendation for Council to deny the request was brought forth by the Planning & Development Department. Vacating this right-of-way would be contrary to the Design Guidelines of the Clearwater Downtown Redevelopment Plan as adopted by City Council. The following conditions are considered inappropriate according to the Design Guidelines: §Vacating existing rights-of-way to form consolidated blocks without providing alternative pedestrian and vehicular access to serve the proposed development and vicinity. §Large blocks which prohibit pedestrian access through the block and/or prohibit access within and around the development. In response to this objection, the property owner indicated that he would be willing to allow continued pedestrian access through the alley. Page 1 City of Clearwater Printed on 10/9/2015 200 Garden, LLC 200 Garden, LLCAlbanian Islamic Cultural Center Church of Scientology Flag Service Organization Proposed Alley Vacation DREW ST JONES ST N G A R D E N A V E N F O R T H A R R I S O N A V E WA T T E R S O N A V E N O S C E O L A A V E LOCATION MAP JB CL 277B 09-29s-15e 9/2/2015Map Gen By:Reviewed By: S-T-R:Grid #: Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Proposed Alley Vacation200-Block between N Garden Ave. and N Ft. Harrison Ave. ² N.T.S.Scale: Document Path: V:\GIS\_Staff\Jim_B\Projects-Location Maps\Chuck Lane\Pro. Alley Vac 200BLK N Garden..mxd Ordinance No. 8776-15 ORDINANCE NO. 8776-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING PUBLIC RIGHT-OF-WAY DESCRIBED AS THAT CERTAIN RIGHT-OF-WAY ADJACENT TO THE NORTH BOUNDARY OF LOTS 1 – 5, AND THE SOUTH BOUNDARY OF LOTS 6 – 10, BLOCK 5, JONES’ SUBDIVISION OF NICHOLSON’S ADDITION TO CLEARWATER HARBOR, ACCORDING TO THE MAP OR PLAT THEREOF, AS RECORDED IN PLAT BOOK 1, PAGE 13, OF THE PUBLIC RECORDS OF HILLSBOROUGH COUNTY, FLORIDA, OF WHICH PINELLAS COUNTY WAS FORMERLY A PART; PROVIDING AN EFFECTIVE DATE. WHEREAS, 200 Garden, LLC, owner of real property adjoining the portion of right-of-way described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said right-of-way; and WHEREAS, the City Council finds that said right-of-way is not necessary for use as public right-of-way, thus should be vacated, as these actions are in the best interest of the City and the general public; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: That certain right-of-way adjacent to the north boundary of Lots 1 – 5, and the south boundary of Lots 6 – 10, Block 5, Jones’ Subdivision of Nicholson’s Addition to Clearwater Harbor, according to the map or plat thereof, as recorded in Plat Book 1, Page 13, of the Public Records of Hillsborough County, Florida of which Pinellas County was formerly a part is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto contingent upon the following conditions: 1. The City hereby retains a utility easement over the described property for the installation and maintenance of any and all utilities thereon by the City of Clearwater; and 2. The City of Clearwater hereby retains an ingress and egress easement over the east 140 feet of the described property for solid waste collections service by the City of Clearwater, and 3. All property owners of real property abutting the right-of-way vacated hereby shall individually grant easements to Duke Energy Florida, Inc. (doing business as “Duke Energy”) and Verizon Florida, Inc., the location and terms of which are acceptable to the respective utility providers. This vacation ordinance shall be null and void if this condition is not met within sixty (60) calendar days from the adoption of this ordinance. Ordinance No. 8776-15 Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1771 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Approve a Construction Manager at Risk proposal from Keystone Excavators Inc., of Oldsmar, Fl, in the amount of $121,220.00 for construction of Sand Key Beach Access Parking Lot Improvements, and authorize the appropriate officials to execute same. (consent) SUMMARY: On June 6, 2013, the Council approved the use of Construction Manager at Risk Services (CMR) for Continuing Contracts with Biltmore Construction Co., Inc. of Belleair, FL; Peter Brown Construction Solutions of Clearwater, FL; Certus Builders, Inc. of Tampa, FL; Creative Contractors, Inc. of Clearwater, FL; Honeywell Building Solutions of Orlando, FL; Keystone Excavators, Inc. of Oldsmar, FL; and J. Kokolakis Contracting, Inc. of Tarpon Springs, FL for a period of three years. These firms were selected in accordance with Florida Statutes 255.103 and 287.055 under Request for Qualifications 15-13 based upon construction experience, financial capability, availability of qualified staff, local knowledge and involvement in the community. The City is obligated to provide public parking near its beach access points through an Interlocal Agreement with Pinellas County for Beach Nourishment Eligibility. The unimproved grass lot located at 1371 Gulf Boulevard has satisfied the number of parking spaces required in this area for several years. The grass lot has since deteriorated and this project will stabilize the parking surface. Additional improvements will include irrigation, groundcover and landscaping at a cost of $13,150.00 by the Parks and Recreation Department. Future maintenance of the lot will be handled by the Parks and Recreation Department . APPROPRIATION CODE AND AMOUNT: 0315-92654-56350-545-000-0000 $121,220 Funds are available in Capital Improvement Program project 315-92654, Parking Lot Improvements, to fund this contract. Page 1 City of Clearwater Printed on 10/9/2015 GULF BLVD SGULFVIEW B L V D BAYWAY BLVD LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Parking Lot JB EC N.T.S.303B 19-29s-15e09/24/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Sand Key Beach Access Parking Lot1371 Gulf Blvd Document Path: V:\GIS\_Staff\Jim_B\Projects-Location Maps\Ed Chesney\1371 Sand Key Parking.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ATA2015-08002 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway; and Pass Ordinances 8771-15, 8772-15 and 8773-15 on first reading. (ATA2015-08002) SUMMARY: The City of Clearwater Public Utilities Department is expanding sewer service into a neighborhood located generally south of Druid Road, west of South Belcher Road, east of South Hercules Avenue and north of Lakeview Road. This neighborhood contains a large concentration of properties within unincorporated Pinellas County. To date, ten properties have voluntarily annexed into the City as a result of this project and 11 more properties are currently in the process of annexing. This application includes four parcels with recorded Agreements to Annex (ATAs) that have become contiguous in the Belcher Area Sanitary Sewer Extension Project Area. Current or previous owners of these properties entered into ATAs between 1987 and 2015 in order to obtain sanitary sewer service. The Planning and Development Department is initiating this project to bring the properties into the City ’s jurisdiction in compliance with the terms and conditions set forth in the agreements. These properties are occupied by four detached dwellings on 0.945 acres of land. All properties are contiguous to existing City boundaries in at least one direction. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The properties currently receive water service from Pinellas County. Collection of solid waste will be provided to the properties by the City. Three of the parcels have already been connected to the City ’s sanitary sewer system. The remaining parcel will be connected when it is available. All fees have been paid. The properties are located within Police District II and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. Water service will continue to be provided by the County. The proposed annexation will not have an adverse effect on Page 1 City of Clearwater Printed on 10/9/2015 File Number: ATA2015-08002 public facilities and their levels of service; and ·The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Policy A.7.1.3: Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. Objective A.7.2 Diversify and expand the City ’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. ·The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of these properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties is consistent with the uses allowed in the District and the properties comply with the District ’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City ’s Comprehensive Plan and Community Development Code; and ·The properties proposed for annexation are contiguous to existing City limits along at least one property boundary. Therefore, the annexation is consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/9/2015 Ordinance No. 8771-15 ORDINANCE NO. 8771-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF DRUID ROAD, WEST OF BELCHER ROAD, EAST OF SOUTH HERCULES AVENUE AND NORTH OF LAKEVIEW ROAD, WHOSE POST OFFICE ADDRESSES ARE 2147, 2167, AND 2173 BURNICE DRIVE AND 2118 PLEASANT PARKWAY, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Descriptions. (ATA2015-08002) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8771-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ATA2015‐08002 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-31050-000-0260 Lot 26 2147 Burnice Drive 2. 24-29-15-31050-000-0290 Lot 29 2167 Burnice Drive 3. 24-29-15-31050-000-0300 Lot 30 2173 Burnice Drive The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of Pinellas County, Florida; ========================================================================================= 4. 24-29-15-72144-000-0150 Lot 15 2118 Pleasant Parkway The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public Records of Pinellas County, Florida; Exhibit B PROPOSED ANNEXATION MAP Owner(s): MULTIPLE OWNERS (4 PARCELS) Case: ATA2015-08002 Site: Belcher Area: Four lots located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – see Exhibit A From : RL R-3 Atlas Page: 308B To: RL LMDR 60 60 50 126 125 124 123 122 121120119118 117 116115 114113112111 50 50 60 50 60 60 60 60 60 6 0 50 72144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 1112 1314 15 18 19 20 21 1 2 332198765 4 32 1 18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 131211 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/04 4.76 11/0911/0811/0511/03 A C 1 BURNICE DR S B E L C H E R R D BELL CHEER DR S UNIVERSITY DR DORADO PL PLEA SAN T P K W Y 34 2 21 3 1 21 7 3 2172 21 6 5 21 1 7 21 4 8 21 5 5 21 3 5 21 4 9 21 6 7 1276 21 0 9 21 9 8 21 1 7 21 3 8212321 0 9 21 4 7 21 5 5 21 7 9 21 3 9 21 8 5 2130 21 0 7 21 9 7 21 2 5 2106 21 0 1 2106 21 5 7 21 6 6 21 2 5 2115 21 4 2 21 9 1 2124 21 7 4 21 3 5 21 4 9 1 110 2111 21 4 3 21 4 3 21 6 1 21 8 7 21 9 5 2178 21 8 5 21 3 0 1282 21 9 1 21 8 8 1290Traf 21 5 4 2112 21 9 2 21 8 1 21 2 7 2 21 4 3 2 21 7 3 2112 21 1 0 2160 21 4 7 1200 2 2122 2152 2184 21 2 5 2116 2130 2140 21 9 9 21 6 0 2118 2190 2 11 9 2 2166 2 21 7 3 22 21 2 4 21 1 8 21 4 1 2100 21 6 7 21 5 7 1220 2 2 21 3 3 2148 2 2100 21 9 1 2 2134 22 1 0 E l e c -N o t t o S c a l e - -N o t a S u r v e y - Rev. 08/10/15 Ordinance No. 8772-15 ORDINANCE NO. 8772-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF DRUID ROAD, WEST OF BELCHER ROAD, EAST OF SOUTH HERCULES AVENUE AND NORTH OF LAKEVIEW ROAD, WHOSE POST OFFICE ADDRESSES ARE 2147, 2167, AND 2173 BURNICE DRIVE AND 2118 PLEASANT PARKWAY, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use categories for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for Legal Descriptions. Residential Low (RL) (ATA2015-08002) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8771-15. Ordinance No. 8772-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ATA2015‐08002 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-31050-000-0260 Lot 26 2147 Burnice Drive 2. 24-29-15-31050-000-0290 Lot 29 2167 Burnice Drive 3. 24-29-15-31050-000-0300 Lot 30 2173 Burnice Drive The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of Pinellas County, Florida; ========================================================================================= 4. 24-29-15-72144-000-0150 Lot 15 2118 Pleasant Parkway The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public Records of Pinellas County, Florida; Exhibit B FUTURE LAND USE MAP Owner(s): MULTIPLE OWNERS (4 PARCELS) Case: ATA2015-08002 Site: Belcher Area: Four lots located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – see Exhibit A From : RL R-3 Atlas Page: 308B To: RL LMDR 60 60 50 5 6 126 125 124 123 122 121120119118 117 116115114113 112111 60 50 60 60 60 60 60 6 0 50 72144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 1112 1314 15 18 19 20 21 1 2 332198765 4 32 1 18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34 1716 15 14 131211 10 9 8 7 654 3 2 1 7 16 17 1 2 6 7 8 8 11/04 4.76 11/0911/0811/0511/03 A C 1 RL RL P RL RU WATER RU RU RU BURNICE DR BELL CHEER DR S UNIVERSITY DR PLEA SAN T P K W Y 34 2 21 3 1 21 7 3 21 6 5 21 1 7 21 4 8 21 5 5 21 3 5 21 4 9 21 6 7 1276 21 0 9 21 9 8 21 1 7 21 3 8212321 0 9 21 4 7 21 5 5 21 7 9 21 3 9 21 8 5 2130 21 0 7 21 9 7 21 2 5 2106 21 0 1 2106 21 5 7 21 6 6 21 2 5 2115 21 4 2 21 9 1 2124 21 7 4 21 3 5 21 4 9 2111 21 4 3 21 4 3 21 6 1 21 8 7 21 9 5 2178 21 8 5 21 3 0 1282 21 9 1 21 8 8 1290Traf 21 5 4 2112 2172 21 9 2 21 8 1 21 2 7 2 21 4 3 2 21 7 3 2112 21 1 0 2160 21 4 7 1200 21 2122 2152 2184 21 2 5 2116 2130 2140 21 9 9 21 6 0 2118 2190 2 11 9 2 2166 21 21 7 3 2121 21 2 4 21 1 8 21 4 1 2100 21 6 7 21 5 7 1 110 1220 2 21 21 3 3 2148 21 2100 21 9 1 2 2134 -N o t t o S c a l e - -N o t a S u r v e y - Rev. 08/10/15 Ordinance No. 8773-15 ORDINANCE NO. 8773-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF DRUID ROAD, WEST OF BELCHER ROAD, EAST OF SOUTH HERCULES AVENUE AND NORTH OF LAKEVIEW ROAD, WHOSE POST OFFICE ADDRESSES ARE 2147, 2167, AND 2173 BURNICE DRIVE AND 2118 PLEASANT PARKWAY, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8771-15. Property Zoning District See attached Exhibit A for Legal Descriptions. Low Medium Density Residential (LMDR) (ATA2015-08002) Ordinance No. 8773-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ATA2015‐08002 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-31050-000-0260 Lot 26 2147 Burnice Drive 2. 24-29-15-31050-000-0290 Lot 29 2167 Burnice Drive 3. 24-29-15-31050-000-0300 Lot 30 2173 Burnice Drive The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of Pinellas County, Florida; ========================================================================================= 4. 24-29-15-72144-000-0150 Lot 15 2118 Pleasant Parkway The above in PLEASANT RIDGE ESTATES subdivision, as recorded in PLAT BOOK 53, PAGE 71, of the Public Records of Pinellas County, Florida; Exhibit B ZONING MAP Owner(s): MULTIPLE OWNERS (4 PARCELS) Case: ATA2015-08002 Site: Belcher Area: Four lots located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – see Exhibit A From : RL R-3 Atlas Page: 308B To: RL LMDR 60 60 50 126 125 124 123 122 121120119118 117 116115 114113112111 50 50 60 50 60 60 60 60 60 6 0 50 72144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 1112 1314 15 18 19 20 21 1 2 332198765 4 32 1 18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 131211 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/04 4.76 11/0911/0811/0511/03 A C 1 LMDR P LMDR P I LMDR BURNICE DR S B E L C H E R R D BELL CHEER DR S UNIVERSITY DR DORADO PL PLEA SAN T P K W Y 34 2 21 3 1 21 7 3 2172 21 6 5 21 1 7 21 4 8 21 5 5 21 3 5 21 4 9 21 6 7 1276 21 0 9 21 9 8 21 1 7 21 3 8212321 0 9 21 4 7 21 5 5 21 7 9 21 3 9 21 8 5 2130 21 0 7 21 9 7 21 2 5 21 0 1 2106 21 5 7 21 6 6 21 2 5 2115 21 4 2 21 9 1 2124 21 7 4 21 3 5 21 4 9 1 110 21 4 3 21 4 3 21 6 1 21 8 7 21 9 5 2178 21 8 5 21 3 0 1282 21 9 1 21 8 8 1290Traf 21 5 4 2112 21 9 2 21 8 1 21 2 7 2 21 4 3 2 21 7 3 2112 21 1 0 2160 21 4 7 1200 2 2122 2152 2184 21 2 5 2116 2130 2106 2140 21 9 9 21 6 0 2118 2190 2 11 9 2 2166 2 21 7 3 22 21 2 4 21 1 8 21 4 1 2100 21 6 7 21 5 7 2111 1220 2 2 21 3 3 2148 2 2100 21 9 1 2 2134 22 1 0 E l e c -N o t t o S c a l e - -N o t a S u r v e y - Rev. 08/10/15 S:\Planning Department\C D B\Annexations (ANX)\ATA - ANX 2015\Belcher Area ATA2015-08002\Maps\August 26\ATA2015- 08002 Location.docx LOCATION MAP Owner(s): MULTIPLE OWNERS (4 PARCELS) Case: ATA2015-08002 Site: Belcher Area: Four lots located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – see Exhibit A From : RL R-3 Atlas Page: 308B To: RL LMDR DRUID RD BELCHER RD^^^ ^ -N o t t o S c a l e - -N o t a S u r v e y - Rev. 08/10/15 S:\Planning Department\C D B\Annexations (ANX)\ATA - ANX 2015\Belcher Area ATA2015-08002\Maps\August 26\ATA2015- 08002 Aerial.docx AERIAL PHOTOGRAPH Owner(s): MULTIPLE OWNERS (4 PARCELS) Case: ATA2015-08002 Site: Belcher Area: Four lots located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – see Exhibit A From : RL R-3 Atlas Page: 308B To: RL LMDR BURNICE DR BURNICE DR S B E L C H E R R D S B E L C H E R R D BELL CHEER DR BELL CHEER DR S UNIVERSITY DR S UNIVERSITY DR DORADO PL DORADO PL PL E A S A N T P K W Y PL E A S A N T P K W Y -N o t t o S c a l e - -N o t a S u r v e y - Rev. 08/10/15 S:\Planning Department\C D B\Annexations (ANX)\ATA - ANX 2015\Belcher Area ATA2015-08002\Maps\August 26\ATA2015- 08002 Existing Uses label.docx EXISTING SURROUNDING USES MAP Owner(s): MULTIPLE OWNERS (4 PARCELS) Case: ATA2015-08002 Site: Belcher Area: Four lots located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – see Exhibit A From : RL R-3 Atlas Page: 308B To: RL LMDR 60 60 50 126 125 124 123 122 121120119118 117 116115 114113112111 50 50 60 50 60 60 60 60 60 6 0 50 72144 064080642606444 31050 3 4 5 6 7 9 10 11 12 13141516 1112 1314 15 18 19 20 21 1 2 332198765 4 32 1 18 19 20 2122 23 24 25 26 27 28 29 30 31 32 33 34 17 16 15 14 131211 10 9 8 7 654 3 2 1 16 17 1 2 6 7 8 8 11/04 4.76 11/0911/0811/0511/03 A C 1 BURNICE DR S B E L C H E R R D BELL CHEER DR S UNIVERSITY DR DORADO PL PLEA SAN T P K W Y 34 2 21 3 1 21 7 3 2172 21 6 5 21 1 7 21 4 8 21 5 5 21 3 5 21 4 9 21 6 7 1276 21 0 9 21 9 8 21 1 7 21 3 8212321 0 9 21 4 7 21 5 5 21 7 9 21 3 9 21 8 5 2130 21 0 7 21 9 7 21 2 5 2106 21 0 1 2106 21 5 7 21 6 6 21 2 5 2115 21 4 2 21 9 1 2124 21 7 4 21 3 5 21 4 9 1 110 2111 21 4 3 21 4 3 21 6 1 21 8 7 21 9 5 2178 21 8 5 21 3 0 1282 21 9 1 21 8 8 1290Traf 21 5 4 2112 21 9 2 21 8 1 21 2 7 2 21 4 3 2 21 7 3 2112 21 1 0 2160 21 4 7 1200 2 2122 2152 2184 21 2 5 2116 2130 2140 21 9 9 21 6 0 2118 2190 2 11 9 2 2166 2 21 7 3 22 21 2 4 21 1 8 21 4 1 2100 21 6 7 21 5 7 1220 2 2 21 3 3 2148 2 2100 21 9 1 2 2134 22 1 0 E l e c -N o t t o S c a l e - -N o t a S u r v e y - Rev. 08/10/15 Single Family Residential Single Family Residential Single Family Residential Water City Conservation Land View looking south at the subject property, 2147 Burnice Drive View looking north of the subject property East of the subject propertyWest of the subject property ATA2015-08002 Anita and Stephen Platt 2147 Burnice Drive Page 1 of 4 View looking easterly along Burnice DriveView looking westerly along Burnice Drive View looking south at the subject property, 2167 Burnice Drive View looking north of the subject property East of the subject propertyWest of the subject property ATA2015-08002 B J Heron 2167 Burnice Drive Page 2 of 4 View looking easterly along Burnice Drive View looking westerly along Burnice Drive View looking south at the subject property, 2173 Burnice Drive View looking north of the subject property East of the subject propertyWest of the subject property ATA2015-08002 Deborah Wood 2173 Burnice Drive Page 3 of 4 View looking easterly along Burnice DriveView looking westerly along Burnice Drive View looking north at the subject property, 2118 Pleasant Parkway Across the street, to the south of the subject property East of the subject propertyWest of the subject property ATA2015-08002 David and Tammy Richardson 2118 Pleasant Parkway Page 4 of 4 View looking easterly along Pleasant ParkwayView looking westerly along Pleasant Parkway Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1769 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: AppointmentIn Control: Official Records & Legislative Services Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Reappoint two members to the Municipal Code Enforcement Board with terms to expire October 31, 2018. SUMMARY: APPOINTMENT WORKSHEET BOARD: Municipal Code Enforcement Board TERM: 3 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect, engineer, businessperson, general contractor, sub-contractor & a realtor MEMBERS: 7 CHAIRPERSON: Sue A. Johnson MEETING DATES: 4th Wed., 1:30 p.m. Nov. and Dec. - TBA APPOINTMENTS NEEDED: 2 THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERM WHICH EXPIRE AND NOW REQUIRE REAPPOINTMENT FOR A NEW TERM: 1. Sheila Cole - 670 Island Way #600, 33767 - Marketing & Graphics Original Appointment: 7/16/09 (currently serving 2nd term to expire 10/31/15) (0 absences this year) Interest in Reappointment: Yes 2. James E. Strickland - 1637 Cleveland St., 33755 - Ins. Claims Adjuster Original Appointment: 3/31/10 (currently serving 1st term to expire 10/31/15) (1 absence this year) Interest in Reappointment: Yes (THERE ARE NO OTHER CURRENT NOMINEES ON FILE) Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1769 Zip codes of current members: 2 at 33755; 1 at 33759; 1 at 33761; 1 at 33764; 2 at 33767 Current Categories: 1 Ins. Claims Adjuster; 1 Marketing & Graphics; 1 Retail; 1 Retired/BA Inst. Court Management 1 Retired/BA Political Science; 1 Retired Code Enf. Supervisor and 1 Sales/Service Page 2 City of Clearwater Printed on 10/9/2015 CITY OF CLEARWATER-APPLICATION FOR ADVISORY BOARDS Name: Sh4 re) Home Address: Office Address: G 70 1c LO Goo S.r CI ex.oruoo -ej 4 Zip 3 310 7 Zip Telephone: .1 17 1319. Telephone: Cell Phone: 7 a 7 - -7L/4-4- E-mail Address: etikr How long a resident of Clearwater? Ci e& -6 Occupation: HttrrPn r-0( 6s Employer: r<-0 toe. Ls C- • J Field of Education:Other Work Experience: 16 n oSOu_r - -- 1St- e.Q-^trot oral al6t, h tcec Ta %FP t iEsC e_ a p n Nl erce OpeAdAms If retired, former occupation: eft ti r to. Leo.oc-c t. RsPier_. 'o'UL. KGB Community Activities: PAr Pre-s. (i,r,G rtssoc i (pomp a ap Awenno nos '( r'.a diA8 re-c-V-6 r- C A'S Yo a;F-t._ M o`rl u cab c, Prsss Other Interests: f,ofTfl i&- tIA-r1& - Lo 0-At_ Po a nLs - f3c-1 r,6-6 Board Service,(current and past): Board Preference: 6 awtirr,Ce.--ien heCi3 lAGE S C Additional Comments: '1. Ko F°- af y cis v o l r M 1`t e3 re_ L esi-rc ,s I-1 ut loam Yet( Fi et.0 at d-c. o u o-- c UIn .ik( 0-1 1 f Signature: Date: 6W-, )) See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits RECEIVED Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limos 0 2 2012 OFFICIAL RECORDS AND LEGISLATIVE S,RVCS DEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? c• : s _ r, Co I-- C.4.11 fides f444 we• 44. o i -, ft 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? M fTi E. i. 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? P j` T 4. Why do you want to serve on this Board? C.s .. k n..3 c 224 r ci i r•-•T e r+ i + en2vj O u GI L hQ.,t p241 144..44._. at`c_r.4-4._ . seA qcL I , att.. wn`?- -rn Name: Board Name; He"8 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1732 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Legal Department Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 8775-15 on second reading, amending the Clearwater Code of Ordinances, Appendix A - Schedule of Fees, Rates and Charges. SUMMARY: Page 1 City of Clearwater Printed on 10/9/2015 ORDINANCE NO. 8775-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,AMENDING APPENDIX A, SCHEDULEOF FEES, RATES AND CHARGES, ARTICLE XXIV, PUBLIC WORKS-FEES, RATES AND CHARGES, (3)(D) RECYCLING,OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, to comply with the October 15, 2014 Burton & Associates Rate Study recommendations, it is determined to be fair and reasonable to establish fees, rates and service charges based on the cost to serve the various classes of customers, as detailed by the proposed changes to Appendix A, Schedule of Fees, Rates, and Charges, Article XXIV, Public Works Fees, Rates, and Charges; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Appendix A, Schedule of Fees, Rates, and Charges, Article XXIV Public Works--Fees, Rates, and Charges, Section (3)(d) Solid Waste Collection Rates be amended by adding the underlined and deleting the stricken languageas follows: XXIV. PUBLIC WORKS—FEES, RATES AND CHARGES ********* (3) Rates: ********* (d)Recycling. ********* 3. Multi-family recycling: Monthly charges for once-weekly collection of recyclables at each multi-family complex, per living unit: Effective 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018 $1.88 $1.95 $2.02 $2.10 $2.18 4. Commercial RecyclingService with commercial container (uncompacted): [A04-02088 /174231/1]2 Ordinance 8755-15 a.Service with commercial container (uncompacted)Cardboard recycling: i. Cardboard recycling Fiscal Year 2016 Effective Date 10/1/2015 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $29.49 $53.88 $79.60 $107.78 $143.46 3 38.16 69.71 101.26 139.25 185.63 4 45.84 84.57 123.30 170.14 226.84 6 61.98 115.06 168.13 232.33 310.02 8 78.26 145.70 213.12 294.70 393.41 Fiscal Year 2017 Effective Date 10/1/2016 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $30.60 $55.90 $82.59 $111.82 $148.84 3 39.59 72.32 105.06 144.47 192.59 4 47.56 87.74 127.92 176.52 235.35 6 64.30 119.37 174.43 241.04 321.65 8 81.19 151.16 221.11 305.75 408.16 Fiscal Year 2018 Effective Date 10/1/2017 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $31.75 $58.00 $85.69 $116.01 $154.42 3 41.07 75.03 109.00 149.89 199.81 4 49.34 91.03 132.72 183.14 244.18 6 66.71 123.85 180.97 250.08 333.71 8 84.23 156.83 229.40 317.22 423.47 [A04-02088 /174231/1]3 Ordinance 8755-15 Fiscal Year 2019 Effective Date 10/1/2018 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $32.94 $60.18 $88.90 $120.36 $160.21 3 42.61 77.84 113.09 155.51 207.30 4 51.19 94.44 137.70 190.01 253.34 6 69.21 128.49 187.76 259.46 346.22 8 87.39 162.71 238.00 329.12 439.35 ii.Mixed recycling (single stream) Fiscal Year 2016 Effective Date 10/1/2015 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $41.28 $75.43 $111.44 $150.88 $200.84 3 53.42 97.60 141.76 194.96 259.88 4 64.17 118.39 172.61 238.19 317.57 6 86.77 161.07 235.38 325.26 434.02 8 109.56 203.97 298.36 412.58 550.77 Fiscal Year 2017 Effective Date 10/1/2016 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $42.83 $78.26 $115.62 $156.54 $208.37 3 55.42 101.26 147.08 202.27 269.63 4 66.58 122.83 179.08 247.12 329.48 6 90.02 167.11 244.21 337.46 450.30 8 113.67 211.62 309.55 428.05 571.42 [A04-02088 /174231/1]4 Ordinance 8755-15 Fiscal Year 2018 Effective Date 10/1/2017 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $44.44 $81.19 $119.96 $162.41 $216.18 3 57.50 105.06 152.60 209.86 279.74 4 69.08 127.44 185.80 256.39 341.84 6 93.40 173.38 253.37 350.11 467.19 8 117.93 219.56 321.16 444.10 592.85 Fiscal Year 2019 Effective Date 10/1/2018 Size Times per Week Pickup (cubic yard)1 2 3 4 5 2 $46.11 $84.23 $124.46 $168.50 $224.29 3 59.66 109.00 158.32 217.73 290.23 4 71.67 132.22 192.77 266.00 354.66 6 96.90 179.88 262.87 363.24 484.71 8 122.35 227.79 333.20 460.75 615.08 b.Service with semi-automated cartsMixed recycling (single stream): i. Cluster of 1, 2, 3or 4carts with once-weekly collection: Fiscal Year Beginning 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018 $32.28 $33.49 $34.75 $36.05 $37.40 ii. Each additional cluster: Fiscal Year Beginning 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018 $32.28 $33.49 $34.75 $36.05 $37.40 ********* Section 2. Upon adoption, this ordinance shalltake effect on October 1, 2015. [A04-02088 /174231/1]5 Ordinance 8755-15 PASSED ON FIRST READING AS AMENDED _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos Mayor Approved as to form: Attest: ______________________________________________________ Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8769-15 2nd rdg Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 11.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 8769-15 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2015 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas Fund, Solid Waste and Recycling Fund, Parking Fund, and Administrative Services Fund. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Ordinance No. 8769-15 38 ORDINANCE NO. 8769-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS FUND, SOLID WASTE AND RECYCLING FUND, PARKING FUND, AND ADMINISTRATIVE SERVICES FUND AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2015, for operating purposes, including debt service, was adopted by Ordinance No. 8585-14; and WHEREAS, at the Third Quarter Review it was found that an increase of $7,715,859 is necessary for revenues and an increase of $3,166,908 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 8585-14 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2014 and ending September 30, 2015 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ George N. Cretekos, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk EXHIBIT A 2014-15 BUDGET REVENUE First Third Quarter Mid Year Quarter Budgeted Amended Amended Amended Revenues Budget Budget Budget Budget 2014/15 2014/15 2014/15 2014/15 Amendment General Fund: Ad Valorem Taxes 38,779,620 38,779,620 38,779,620 38,944,350 164,730 Utility Taxes 14,182,400 14,182,400 14,182,400 14,182,400 Local Option, Fuel & Other Taxes 7,604,780 7,604,780 7,604,780 7,054,780 (550,000) Franchise Fees 10,090,000 10,090,000 10,090,000 10,090,000 Other Permits & Fees 2,220,500 2,220,500 2,220,500 2,880,500 660,000 Intergovernmental Revenues 19,578,310 19,587,304 19,590,820 21,935,589 2,344,769 Charges for Services 14,227,040 14,227,040 14,259,540 14,372,540 113,000 Judgments, Fines & Forfeitures 1,034,000 1,034,000 1,034,000 984,000 (50,000) Miscellaneous Revenues 1,647,500 1,647,500 1,647,500 8,397,852 6,750,352 Transfers In 8,008,410 10,178,977 10,178,977 10,178,977 Other Financing Sources - - - - Transfer (to) from Reserves (364,010) 1,330,605 2,005,605 (4,430,257) (6,435,862) Total, General Fund 117,008,550 120,882,726 121,593,742 124,590,731 2,996,989 Special Revenue Funds: Special Development Fund 13,054,330 15,334,960 15,870,878 17,537,798 1,666,920 Special Program Fund 1,314,250 3,853,539 4,967,247 6,019,197 1,051,950 Local Housing Asst Trust Fund 499,550 499,550 499,550 499,550 Utility & Other Enterprise Funds: Water & Sewer Fund 71,989,410 72,293,720 72,293,720 72,293,720 Stormwater Utility Fund 17,224,640 17,850,323 17,850,323 17,850,323 Solid Waste & Recycling Fund 22,195,930 25,210,595 25,400,595 25,701,095 300,500 Gas Fund 40,803,420 47,387,313 46,885,413 47,469,913 584,500 Airpark Fund 268,560 270,390 270,390 270,390 Marine Fund 4,704,840 4,731,395 4,731,395 4,731,395 Clearwater Harbor Marina 652,500 656,460 656,460 656,460 Parking Fund 4,319,810 4,355,000 4,457,378 5,557,378 1,100,000 Harborview Center Fund - - - - Internal Service Funds: Administrative Services Fund 10,107,220 10,459,460 10,459,460 10,474,460 15,000 General Services Fund 4,453,090 4,509,200 4,509,200 4,509,200 Garage Fund 14,874,540 14,932,965 14,932,965 14,932,965 Central Insurance Fund 22,856,430 22,971,437 22,971,437 22,971,437 Total, All Funds 346,327,070 366,199,033 368,350,153 376,066,012 7,715,859 39 Ordinance #8769-15 EXHIBIT A (Continued) 2014-15 BUDGET EXPENDITURES First Third Quarter Mid Year Quarter Original Amended Amended Amended Budget Budget Budget Budget Budget 2014/15 2014/15 2014/15 2014/15 Amendment General Fund: City Council 278,880 280,040 280,040 280,040 City Manager's Office 1,091,940 1,110,477 1,110,477 1,128,437 17,960 City Attorney's Office 1,629,360 1,653,821 1,653,821 1,653,821 City Auditor's Office 196,560 200,060 200,060 200,060 Economic Development & Housing Svc 1,583,830 1,649,545 1,649,545 1,649,545 Engineering 7,569,460 7,665,735 7,665,735 7,665,735 Finance 2,073,730 2,183,290 2,183,290 2,183,290 Fire 23,944,250 23,989,395 23,989,395 25,140,225 1,150,830 Human Resources 1,056,010 1,068,780 1,068,780 1,068,780 Library 6,070,250 6,156,870 6,156,870 6,180,640 23,770 Marine & Aviation 870,720 880,470 912,970 912,970 Non-Departmental 3,941,910 6,705,994 7,380,994 8,259,244 878,250 Office of Management & Budget 313,570 313,570 313,570 313,570 Official Records & Legislative Svcs 1,002,630 1,015,675 1,015,675 1,025,675 10,000 Parks & Recreation 22,360,110 22,660,240 22,660,240 22,660,240 Planning & Development 4,887,680 5,035,445 5,035,445 5,035,445 Police 36,849,710 37,012,289 37,015,805 37,931,984 916,179 Public Communications 1,012,470 1,025,550 1,025,550 1,025,550 Public Utilities 275,480 275,480 275,480 275,480 Total, General Fund 117,008,550 120,882,726 121,593,742 124,590,731 2,996,989 Special Revenue Funds: Special Development Fund 14,719,960 15,225,260 15,757,650 14,985,394 (772,256) Special Program Fund 1,264,250 3,803,539 4,917,247 5,969,197 1,051,950 Local Housing Asst Trust Fund 499,550 499,550 499,550 499,550 Utility & Other Enterprise Funds: Water & Sewer Fund 70,406,600 70,710,910 70,710,910 70,710,910 Stormwater Utility Fund 17,207,410 17,595,223 17,595,223 17,595,223 Solid Waste & Recycling Fund 22,721,790 25,136,485 25,136,485 25,116,685 (19,800) Gas Fund 37,515,660 40,207,978 39,296,483 39,191,508 (104,975) Airpark Fund 207,810 209,640 209,640 209,640 Marine Fund 4,526,360 4,552,915 4,562,915 4,562,915 Clearwater Harbor Marina 554,280 558,240 558,240 558,240 Parking Fund 4,246,040 4,281,230 4,281,230 4,281,230 Harborview Center Fund - - - - Internal Service Funds:- Administrative Services Fund 10,254,800 10,372,040 10,372,040 10,387,040 15,000 General Services Fund 4,386,430 4,442,540 4,442,540 4,442,540 Garage Fund 14,848,020 14,906,445 14,906,445 14,906,445 Central Insurance Fund 22,838,200 22,953,207 22,953,207 22,953,207 Total, All Funds 343,205,710 356,337,928 357,793,547 360,960,455 3,166,908 40 Ordinance #8769-15 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8770-15 2nd rdg Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 11.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 8770-15 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2015 to reflect a net increase of $1,496,000. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 41 Ordinance No. 8770-15 ORDINANCE NO. 8770-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015, TO REFLECT A NET INCREASE OF $1,496,000 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2015 was adopted by Ordinance No. 8586-14; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 8586-14 is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015, a copy of which is on file with the City Clerk, the City Council hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2014/15 2014/15 2014/15 2014/15 Amendments Police Protection 1,775,000 1,775,000 1,775,000 1,775,000 Fire Protection 5,007,240 4,975,211 5,011,083 5,011,083 New Street Construction 0 0 0 0 Major Street Maintenance 3,369,570 3,369,570 3,369,570 2,666,632 (702,938) Sidewalk and Bike Trail 472,000 472,000 472,000 472,000 Intersections 335,000 335,000 335,000 335,000 Parking 287,500 287,500 287,500 287,500 Miscellaneous Engineering 35,000 35,000 685,000 735,000 50,000 Land Acquisition 0 235,000 522,000 843,500 321,500 Park Development 1,860,000 3,330,514 3,326,986 4,449,986 1,123,000 Marine Facilities 548,000 548,000 548,000 232,182 (315,818) Airpark Facilities 15,000 140,000 140,000 140,000 Libraries 635,000 635,000 1,008,918 1,008,918 Garage 7,697,000 7,697,000 8,773,108 8,773,108 Maintenance of Buildings 645,000 645,000 645,000 645,000 Miscellaneous 1,070,000 1,070,000 1,070,000 1,070,000 Stormwater Utility 5,804,850 9,254,335 9,254,335 10,254,335 1,000,000 Gas System 4,000,000 4,810,000 5,003,181 5,023,437 20,256 Solid Waste 520,000 1,504,275 1,504,275 1,504,275 Utilities Miscellaneous 110,000 110,000 110,000 260,000 150,000 Sewer System 7,617,380 8,137,454 8,138,938 8,138,938 Water System 6,590,000 6,590,000 6,589,975 6,439,975 (150,000) TOTAL PROJECT EXPENDITURES 48,393,540 55,955,859 58,569,869 60,065,869 1,496,000 GENERAL SOURCES: General Operating Revenue 2,345,100 3,999,285 4,674,260 5,797,260 1,123,000 General Revenue/County Co-op 635,000 635,000 635,000 635,000 Road Millage 1,920,480 1,920,480 1,920,480 1,920,480 Penny for Pinellas 6,972,740 7,247,740 7,529,002 6,435,246 (1,093,756) Transportation Impact Fee 190,000 190,000 190,000 190,000 Recreation Land Impact Fees 0 230,300 517,300 838,800 321,500 Local Option Gas Tax 1,424,090 1,424,090 1,424,090 1,424,090 Special Program Fund 35,000 35,000 35,000 35,000 Grants - Other Agencies 0 0 0 0 Other Governmental 0 554,397 555,881 555,881 Property Owner's Share 0 0 193,181 213,437 20,256 Donations 100,000 125,000 225,000 350,000 125,000 Contributions 0 324,000 324,000 324,000 Developer Public Art Contribution 0 0 0 0 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2014/15 42 Ordinance # 8770-15 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2014/15 2014/15 2014/15 2014/15 Amendments EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2014/15 SELF SUPPORTING FUNDS: Marine Revenue 120,000 120,000 120,000 120,000 Clearwater Harbor Marina Revenue 15,000 15,000 15,000 15,000 Airpark Revenue 15,000 15,000 15,000 15,000 Parking Revenue 357,500 357,500 357,500 357,500 Utility System: Water Revenue 4,764,700 4,764,700 4,764,700 4,764,700 Sewer Revenue 5,900,460 5,900,460 5,900,460 5,900,460 Water Impact Fees 10,300 10,300 10,300 10,300 Sewer Impact Fees 12,460 12,460 12,460 12,460 Utility R&R 3,397,460 3,397,460 3,397,460 3,397,460 Stormwater Utility Revenue 5,804,850 5,804,850 5,804,850 5,804,850 Gas Revenue 4,000,000 4,000,000 4,000,000 4,000,000 Solid Waste Revenue 520,000 1,520,000 1,520,000 1,520,000 Recycling Revenue 90,000 1,090,000 1,090,000 1,090,000 Grants - Other Agencies 0 3,512,457 3,512,457 4,512,457 1,000,000 INTERNAL SERVICE FUNDS: Garage Revenue 232,000 232,000 232,000 232,000 Administrative Services Revenue 710,000 710,000 710,000 710,000 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 1,014,400 1,014,400 1,014,400 1,014,400 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water 155,000 155,000 155,000 155,000 Lease Purchase - Sewer 77,000 79,705 79,705 79,705 Lease Purchase - Stormwater 0 0 0 0 Bond Issue - Water & Sewer 0 0 0 0 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 7,265,000 7,265,000 8,341,108 8,341,108 Lease Purchase - Administrative Services 400,000 400,000 400,000 400,000 TOTAL ALL FUNDING SOURCES:48,483,540 57,061,584 59,675,594 61,171,594 1,496,000 43 Ordinance # 8770-15 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1736 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: City Manager Verbal Report In Control: City Manager's Office Agenda Number: 12.1 SUBJECT/RECOMMENDATION: Annual Strategic Planning Session (WSO) SUMMARY: City Council Policy M states: “Each year the City Council shall meet in a strategic planning session(s). The meeting(s) will review the five-year financial forecast and update as necessary, the City’s Mission, Values and Vision Statements. From these documents a five-year strategic plan will be developed. The five-year strategic plan will become the basis for the annual City Manager and City Attorney Objectives and the City’s annual budget process for the next fiscal year.” Page 1 City of Clearwater Printed on 10/9/2015 City of Clearwater Strategic Direction Action Plan for FY 2015-16 Introduction City Council Policy “M” states: “Each year the City Council shall meet in a strategic planning session(s). The meeting(s) will review the five-year financial forecast and update as necessary, the City’s Mission, Values and Vision Statements. From these documents a five-year strategic plan will be developed. The five- year strategic plan will become the basis for the annual City Manager and City Attorney Objectives and the City’s annual budget process for the next fiscal year.” This report and all the accompanying materials are provided in support of Council’s review of the Strategic Direction pursuant to the above policy. I. Five-Year Financial Forecast Each year, staff provides City Council an updated 5-Year Forecast for the General Fund concurrent with the adopted budget. The tab identified as Financial Forecasts provides City Council with the following forecasts for purposes of Policy “M” review.  General Fund  Available Reserves – General Fund, Central Insurance Fund and Pension Credit Balance Graph  Water & Sewer Fund  Stormwater Fund  Solid Waste & Recycling Fund  Gas Fund Other funds rely upon business plans and the budget process to provide forecast analysis, which is primarily related to major capital projects, for which the Six-Year CIP provides the justifications. II. City’s Vision and Mission Statements: In 2013, City Council established a Strategic Direction, providing a Mission and Vision along with supporting Goals and Objectives, as derived from input from stakeholders and community analysis. (Exhibit A) Page | 2 For purposes of City Council Policy “M,” the following statements may be updated. Vision Statement: Clearwater will be a uniquely beautiful and vibrant community:  that is socially and economically diverse;  that invests for the future; and  that is a wonderful place to live, learn, work, visit and play Mission Statement: The Mission of the City of Clearwater is to:  provide cost effective municipal services and infrastructure; and  facilitate development of the economy, to support a high quality of life and experience. III. Objectives Implementation of the Strategic Direction involves defined, on-going planning and resource commitments. The strategic implementation process is not static, as we are routinely working on programs and services that build upon strategic direction priorities across various City operations. In that regard, there is no beginning or end for Strategic Direction implementation. A. On-Going Strategic Actions Following City Council’s 2013 Strategic Direction, staff identified a number of plans and documents that align on-going work with the Strategic Direction.  Annual Operating and Capital Improvement Budget  Comprehensive Annual Financial Report  Economic Development Strategic Plan  East Gateway Vision Plan  Clearwater Comprehensive Plan  Beach by Design  Clearwater Greenprint  Downtown Clearwater Redevelopment Plan  US 19 Corridor Redevelopment Plan  Post Disaster Redevelopment Plan  Comprehensive Emergency Management Plan  Parks and Recreation Master Plan  Library Strategic Plan  Public Utilities Master Plan These ex of object Municip objective Each goa prioritie that are Facilitat Provide B Staff pro 2014 wit Citizens updates provide g ac co co C re th Diversi Econo Ba Efficie xisting proc tives for “F al Services a es and a tim al within th es listed for used withi e Developm Cost Effect B. Strat ovided City th four initi s’ Survey an were prov d at the tab 1. Urban grown into m cross the or ollectively r ontinues w Council. 2. Comm esourced th he coming y ify the omic se ency Qua cesses, plan Facilitating D and Infrastru meline for im he Mission each. In 20 n the budg ment of the tive Munici tegic Acti y Council w ial prioritie nd Perform vided in Jun b entitled Pr n Land Inst multi-facete rganization represent s with a series munity Bra hrough bud year. A fin Inc Econ Oppo ality ns and initia Development ucture.” Ea mplementa Statement w 014, staff pr get and relat Economy: ipal Service ions – 201 with a recom s, comprise mance Measu ne and Octo revious Rep titute (ULI) ed project c n and with v ignificant r of quarterl anding - The dget approv nal logo is ex rease nomic ortunity atives reinfo t of the Econ ach of the pl ation. was broken rovided Co ted materia es and Infra 4 -15 mmended S ed of the Ur urement. In ober 2014. C ports. I) - Of the in comprised o various con resources fo ly progress e Commun vals and wi xpected in Dev Pr Ou F Res orce the Cit nomy,” and lans listed a n into four o ouncil with als, as follow astructure: Strategic Ac rban Land I n addition Copies of a nitial priori of 13 initial nsultants. or the comin reports bei nity Brandin ll be a signi October 20 velop and romote ur Brand Financial sponsibility ty Council’ “Providing above alrea objectives w icons for ea ws: ction Plan in Institute St to that initi ll the previ ties, the UL l priorities b The priority ng 2 years. ing provide ng project h ificant work 15, which w C En Pag Safety s identifica Cost Effectiv ady has with specifi ach objectiv n February udy, Brand ial report, ious reports LI Study ha being mana y ULI proje That effort ed City has been k item for i will be adde Foster Community ngagement g e | 3 ation ve ic ve ding, s are as aged ects t in ed Page | 4 to the community tagline in support of the Strategic Goal to Facilitate Development of the Economy – Develop and Promote Our Brand. Local branding firm, Sparxoo, has been retained to assist with rollout during the 2015-16 Fiscal Year. 3. Citizens’ Survey - The Citizens’ Survey will be conducted again in 2016 and funding has been provided in the FY 2015-16 Budget to accomplish that effort. 4. Performance Measurement - Staff presented City Council a work plan in November 2013 tied to the Strategic Goal to Provide Cost Effective Municipal Services and Infrastructure, particularly noted within the Quality objective that will we continuously measure and improve our performance. As reflected in the Performance Measurement Project Timeline (Exhibit B), staff has provided on-going annual reports on this effort. We created and implemented a dashboard platform with measures for 7 of the City’s 19 departments, with remaining departments in development. We subscribed to Opengov, which provides a Budget transparency platform on the City’s website and ICMA Insights, a new, national platform for benchmarking for which we have loaded 5 years of historical data for 6 of the City’s 19 departments thus far. C. Strategic Actions Schedule – 5-Year Plan (2016-2021) Collectively, staff understands these many initiatives and projects to comprise City Council’s Five-Year Strategic Plan. In addition, there are projects or items within the five-year planning period that are not reflected in the previously listed items, such as Penny IV and new Collective Bargaining Agreements, to name two. In order to best highlight the on-going, and identify new, strategic actions, staff has prepared Exhibit C for City Council to consider as a revised presentation of the Strategic Direction with priorities for each objective. Council may choose to modify or amend the plan as they deem appropriate for the five-year period. Di v e r s i f y t h e Ec o n o m i c B a s e Vi s i o n De v e l o p a n d Pr o m o t e o u r Br a n d In c r e a s e E c o n o m i c Op p o r t u n i t y • D e v e l o p d o w n t o w n a n d U S 1 9 N • En c o u r a g e h o u s i n g t h a t m a t c h e s co m m u n i t y n e e d s – a c r o s s a ra n g e o f v a l u e s • Ex p a n d t a x b a s e t o r e d u c e Ci t y o f C l e a r w a t e r – S t r a t e g i c D i r e c t i o n Th e M i s s i o n o f t h e C i t y o f C l e a r w a t e r i s t o : • Pr o v i d e c o s t e f f e c t i v e m u n i c i p a l s e r v i c e s a n d in f r a s t r u c t u r e ; a n d • F a c i l i t a t e d e v e l o p m e n t o f t h e e c o n o m y ; To s u p p o r t a h i g h q u a l i t y o f l i f e a n d e x p e r i e n c e . Mi s s i o n Fa c i l i t a t e De v e l o p m e n t St r a t e g i c Di r e c t i o n Foster Community Engagement Cl e a r w a t e r w i l l b e a u n i q u e l y b e a u t i f u l a n d v i b r a n t co m m u n i t y : • t h a t i s s o c i a l l y a n d e c o n o m i c a l l y d i v e r s e ; • t h a t i n v e s t s f o r t h e f u t u r e ; a n d • t h a t i s a w o n d e r f u l p l a c e t o l i v e , l e a r n , w o r k , v i s i t , a n d p l a y . • F o s t e r i n d u s t r y s e c t o r s i d e n t i f i e d in t h e E c o n o m i c D e v e l o p m e n t Pl a n : • T e c h n o l o g y D i s t r i c t • Me d i c a l D i s t r i c t • E n g a g e n e i g h b o r h o o d s a n d t h e bu s i n e s s c o m m u n i t y t o : • C r e a t e o u r e c o n o m i c de v e l o p m e n t i d e n t i t y • Co m m u n i c a t e t h a t i d e n t i t y • E n c o u r a g e n e i g h b o r h o o d i d e n t i t y pr o g r a m s • P r e v e n t b l i g h t a n d s u p p o r t pr o p e r t y v a l u e s t h r o u g h C o d e En f o r c e m e n t 2 Qu a l i t y • Ex p a n d t a x b a s e t o r e d u c e re l i a n c e o n r e s i d e n t i a l t a x e s • F u l f i l l B e a c h B y D e s i g n • M a i n t a i n t o u r i s m c o m m i t m e n t , in c l u d i n g s p o r t s t o u r i s m Fi n a n c i a l Re s p o n s i b i l i t y Safety Ef f i c i e n c y De v e l o p m e n t of t h e Ec o n o m y : Pr o v i d e C o s t Ef f e c t i v e Mu n i c i p a l Se r v i c e s a n d In f r a s t r u c t u r e : • O p t i m i z e u s e o f e m p l o y e e s , as s e t s , a n d r e s o u r c e s • E n c o u r a g e t e a m w o r k a c r o s s de p a r t m e n t s t o e n s u r e f o c u s o n St r a t e g i c D i r e c t i o n • A c c e s s p u b l i c - p r i v a t e or g a n i z a t i o n s a n d r e s o u r c e s wh e n a p p r o p r i a t e • C o n t i n u e r e s p o n s i b l e f i n a n c i a l ma n a g e m e n t • E v a l u a t e a d d i t i o n a l f u n d i n g op t i o n s w h e n a p p r o p r i a t e • S e t p r i o r i t i e s a n d s p e n d m o n e y al i g n e d w i t h S t r a t e g i c D i r e c t i o n • R e i n f o r c e s t a n d i n g a s a s a f e co m m u n i t y , e s p e c i a l l y w i t h vi s i t o r s • C o n t i n u e n e i g h b o r h o o d po l i c i n g • E n s u r e t i m e l y e m e r g e n c y pr e p a r a t i o n , r e s p o n s e , a n d re c o v e r y • Me d i c a l D i s t r i c t • C o n t i n u e b u i l d i n g a b u s i n e s s fr i e n d l y e n v i r o n m e n t • R e c o g n i z e t h e v a l u e o f t r a n s i t or i e n t e d d e v e l o p m e n t • Co m m u n i c a t e t h a t i d e n t i t y ef f e c t i v e l y • E n s u r e t h a t o u r r e s i d e n t s a n d vi s i t o r s a r e f a m i l i a r w i t h t h e wh o l e o f f e r i n g o f c o m m u n i t y am e n i t i e s En f o r c e m e n t • P r e s e r v e c o m m u n i t y h i s t o r y a n d cu l t u r e • S u p p o r t c o m m u n i t y e v e n t s • S u p p o r t P i n e l l a s C o u n t y H e a l t h y Co m m u n i t i e s i n i t i a t i v e • P r o a c t i v e l y m a i n t a i n a n d re i n v e s t i n o u r i n f r a s t r u c t u r e • C o n t i n u o u s l y m e a s u r e a n d im p r o v e o u r p e r f o r m a n c e Exhibit A Exhibit B Pe r f o r m a n c e M e a s u r e m e n t P r o j e c t T i m e l i n e – 2 0 1 3 t o P r e s e n t DA T E I T E M A C T I O N S Ju l y 2 0 1 3 S t r a t e g i c D i r e c t i o n C i t y C o u n c i l e s t a b l i s h e d S t ra t e g i c D i r e c t i o n V i s i o n a n d M i s s i o n s t a t e m e n t s w i t h su p p o r t i n g G o a l C a t e g o r i e s a n d O b j e c t i v e s . No v e m b e r 2 0 1 3 P e r f o r m a n c e M e a s u r e m e n t D a s h b o a r d P r o p o s a l St a f f p r e s e n t e d a w o r k p l a n f o r t h e S t r a t e g i c G o a l t o “ Pr o v i d e C o s t E f f e c t i v e M u n i c i p a l Se r v i c e s a n d I n f r a s t r u c t u r e , ” w i t h i n t h e Qu a l i t y O b j e c t i v e t h a t w e w i l l c o n t i n u o u s l y me a s u r e a n d i m p r o v e o u r p e r f o r m a n c e . St a f f e x p l a i n e d a n i n t e r n a l p a t h f o r d e f i n i ng m e a s u r e m e n t s w i t h i n e x i s t i n g r e s o u r c e s in t e n d e d t o r e s u l t i n a s t a n d a r d i z e d f o r m a t w i t h r e l e v a n t a n d m a n a g e a b l e n u m b e r o f me a s u r e s f o r w h i c h d e p a r t m e n t s t a k e o w n e r s h i p . Fe b r u a r y 2 0 1 4 S t r a t e g i c D i r e c t i o n A c t i o n Pl a n C i t y C o u n c i l a d o p t s S t r a t e g i c D i r e c t i o n A c t i o n P l a n w i t h f u n d i n g f o r 4 initial priorities fr o m t h e 8 S t r a t e g i c D i r e c t i o n c a t e g o r i e s : U L I , B r a n d i n g , C i t i z e n ’ s S u r v e y a n d Pe r f o r m a n c e M e a s u r e s . Ju n e 2 0 1 4 S t r a t e g i c D i r e c t i o n A c t i o n P l a n U p da t e S t a f f p r e s e n t e d p r o j e c t s c h e d u l e f o r 4 p r i o r i t i e s a n d a d v i s e d o f u p c o m i n g V i s i on Map Wo r k s h o p Ju l y 2 0 1 4 D e p a r t m e n t a l V i s i o n M a p & W o r k P l a n W o r k s h o p E x e r c i s e s, f a c i l i t a t e d b y U r b a n C h a r r e t t e , t o i d e n t i f y t o p s t r a t e g i c o b j ectives among the 8 ca t e g o r i e s e s t a b l i s h e d b y C i t y C o u n c i l f o r h i gh l i g h t i n w o r k p l a n s a n d a n n u a l b u d g e t b y st r a t e g i c o b j e c t i v e i c o n s . Oc t o b e r 2 0 1 4 S t r a t e g i c D i r e c t i o n A c t i o n P l a n U p d a t e U p d a t e t o t h e F e b r u a r y 2 0 1 4 A c t i o n P l a n r e f l e c t i n g s t a t u s o f 4 i n i t i a l p r i o rities: 1. UL I – S t u d y c o n d u c t e d i n J u n e 2 0 1 4 / P r e s e n t a t i o n i n S e p t e m b e r 2 0 1 4 2. Br a n d i n g – C o n t r a c t f o r c o n s u l t a n t a w a r d e d i n S e p t e m b e r 2 0 1 4 3. Ci t i z e n ’ s S u r v e y – C o m p l e t e d i n S u m m e r 20 1 4 a n d p r e s e n t e d t o C i t y C o u n c i l i n Se p t e m b e r 2 0 1 4 4. Pe r f o r m a n c e M e a s u r e m e n t – I n i t i a t e d i n S u m m e r 2 0 1 3 / R e c o m m e n d a t i o n s i n No v e m b e r 2 0 1 3 f o r D a s h b o a r d s a n d U p d a t e f o r t h c o m i n g i n N o v e m b e r 2 0 1 4 . No v e m b e r 2 0 1 4 P e r f o r m a n c e M e a s u r e m e n t P r o j e c t U p d a t e S t a t u s u p d a t e a n d d e m o n s t r a t i o n o f D a s h b o a r d p l a t f o r m d e s i g n e d a n d i m p l e m e nted en t i r e l y i n - h o u s e w i t h 2 5 o u t p u t m e a s u r e s , s e le c t e d b a s e d o n r e s u l t s o f C i t i z e n ’ s S u r v e y . Me a s u r e s a r e r e f l e c t e d o n C i t y w e b s i t e f o r 7 o f 1 9 d e p a r t m e n t s ; P l u s : 1. St a f f d e m o n s t r a t e d O p e n G o v p r o d u c t a n d t i me l i n e f o r l i v e B u d g e t t r a n s p a r e n c y pi e c e o n w e b s i t e . 2. IC M A I n s i g h t s – N e w n a t i o n a l p l a t f o r m f o r b e n c h m a r k i n g i s r e p o r t e d a s s t a f f ’ s ch o i c e f o r n e x t s t e p . Oc t o b e r 2 0 1 5 S t r a t e g i c D i r e c t i o n A c t i o n P l a n U p d a t e St a f f r e p o r t s l i v e i m p l e m e n t a t i o n o f O p e n G o v ( F e b r u a r y 2 0 1 5 ) , I C M A I n s i g h t s su b s c r i p t i o n a n d l i v e d a t a w i t h 5 y e a r s t r e n d ( A u g u s t 2 0 1 5 ) f o r f i r s t 6 d e p a r t m e n t s . Pr o c e e d i n g w i t h r e v i e w o f r e m a i n i n g d e p a r t m e n t s f o r b o t h i n t e r n a l d a s h b o a r d s a n d IC M A I n s i g h t s . A n n u a l r e p o r t p r o v i d e d u n d e r Pr e v i o u s R e p o r t s .   Exhibit C Clearwater will be a uniquely beautiful and vibrant community:  That is socially and economically diverse;  That invests for the future; and  That is a wonderful place to live, learn, work, visit and play  Foster Industry Sectors  Maintain a business-friendly environment  Recognize transit oriented development  Engage neighborhoods and the business community to: o Create our economic development identify o Communicate that identity effectively  Ensure that our residents and visitors are familiar with the whole offering of community amenities  Optimize use of employees, assets and resources  Encourage teamwork across departments  Access public-private organizations and resources  Proactively maintain and reinvest in our infrastructure  Continuously measure and improve our performance  Reinforce standing as a safe community  Continue community policing  Ensure timely emergency preparation, response and recovery  Continue responsible financial management  Evaluate additional funding options  Set priorities and spend money aligned with Strategic Direction  Develop Downtown and US 19  Housing stock that matches need  Expand nonresidential tax base  Fulfill Beach by Design  Maintain tourism commitment, including Sports Tourism  ED Strategic Plan *  Pelican Walk Garage  Airpark Master Plan and Terminal Building *  Beach Marina Replacement  PSTA – Times Property Plan  Downtown Parking Garage  East Gateway Vision Plan *  Neighborhoods Engagement Public Spaces Strategy *  Bicycle Paths & Trails *  Encourage neighborhood identity programs  Prevent blight and support property values through code enforcement  Preserve community history and culture  Support community events  Support healthy community initiatives  Branding Rollout - Sparxoo  New Website  My Clearwater Magazine *  City of Clearwater – Strategic Direction (2016-2021) Vision The Mission of the City of Clearwater is to:  To provide cost effective municipal services and infrastructure; and;  Facilitate development of the economy; To support a high quality of life and experience Mission Increase Economic Opportunity Develop and Promote our Brand Quality Efficiency Financial Responsibility Safety Facilitate Development of the Economy: Strategic Direction Provide Cost Effective Municipal Services and Infrastructure: Diversify the Economic Base  US 19 Corridor Plan  ULI *  Joe DiMaggio Multipurpose Fields  Brighthouse Complex Priorities Priorities Priorities Priorities  New Fire Stations – Penny III  Police Firing Range – Penny III  P25 Radio Program  DEO Grant – Resiliency Pilot  Comprehensive Emergency Management Plan Update  PD District 3 Substation  Budget and CAFR *  Penny IV CIP *  BP Funding  ERP/Financial System Replacement  Rate Studies *  Performance Measurement  Morningside Rec Center  Moccasin Lake Master Plan  Island Estates Bridges  New City Hall  IT Strategic Plan *  Gas – Pasco Office  Joint Use Library  Groundwater Replenishment Priorities Priorities Priorities NOTE: The priorities listed are in addition to the on-going repair, maintenance and replacement of equipment, facilities and properties that support day-to-day operations and infrastructure. The priorities listed are in addition to day-to-day operations, services and programming throughout the City. Projects listed are identified because of the resou rces required or because they are generally not expected to recur over a minimum, five-year planning horizon unless otherwise noted by an asterisk, in which instance they are on-going initiatives or have components that will continue through the planning period. Foster Community Engagement Priorities City of Clearwater Five Year Forecast General Fund Summary Schedule Budget Budget %Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year % 2014-15 2015-16 D 2016-17 D 2017-18 D 2018-19 D 2019-20 D 2020-21 D 38,779,620 41,180,080 6.2%42,827,280 4.0%44,326,230 3.5%45,656,020 3.0%47,025,700 3.0%48,436,470 3.0% Utility Taxes 14,182,400 14,385,000 1.4%14,595,600 1.5%14,810,410 1.5%15,029,520 1.5%15,253,010 1.5%15,480,970 1.5% Local Option, Fuel, & Other Taxes 7,604,780 7,201,700 -7.4%4,965,370 -2.0%4,965,370 0.0%4,965,370 0.0%4,965,370 0.0%4,965,370 0.0% Franchise Fees 10,090,000 10,184,600 0.9%10,280,150 0.9%10,376,650 0.9%10,474,120 0.9%10,572,560 0.9%10,671,990 0.9% Other Permits & Fees 2,220,500 2,372,250 6.8%2,442,050 2.9%2,513,950 2.9%2,563,330 2.0%2,613,690 2.0%2,665,060 2.0% Intergovernmental 19,578,310 22,484,470 14.8%22,852,510 1.6%23,227,730 1.6%23,610,300 1.6%24,000,380 1.7%24,398,160 1.7% Charges for Service 14,227,040 15,023,090 5.6%15,263,050 1.6%15,504,180 1.6%15,753,470 1.6%16,007,260 1.6%16,265,620 1.6% Judgments, Fines & Forfeits 1,034,000 908,000 -12.2%925,110 1.9%942,540 1.9%960,300 1.9%978,400 1.9%996,840 1.9% Miscellaneous Revenue 1,647,500 1,795,250 9.0%1,904,830 6.1%1,971,460 3.5%1,916,690 -2.8%1,837,290 -4.1%1,717,970 -6.5% Interfund Charges/Transfers 8,008,410 9,196,490 14.8%9,387,460 2.1%9,584,170 2.1%9,786,780 2.1%9,995,480 2.1%10,210,430 2.2% Subotal 117,372,560 124,730,930 6.3%125,443,410 0.6%128,222,690 2.2%130,715,900 1.9%133,249,140 1.9%135,808,880 1.9% Transfer (to) from Reserves - (251,060) n/a Total Revenues 117,372,560 124,479,870 6.1%125,443,410 2.5%128,222,690 2.2%130,715,900 1.9%133,249,140 1.9%135,808,880 1.9% 278,880 316,430 13.5%322,270 1.8%328,340 1.9%334,620 1.9%341,150 2.0%348,360 2.1% City Manager's Office 1,091,940 1,075,590 -1.5%1,102,370 2.5%1,129,950 2.5%1,158,310 2.5%1,187,540 2.5%1,219,090 2.7% Economic Development 1,583,830 1,735,030 9.5%1,774,010 2.2%1,814,140 2.3%1,855,380 2.3%1,897,930 2.3%1,946,630 2.6% Public Communications 1,012,470 990,180 -2.2%1,012,540 2.3%1,035,660 2.3%1,059,450 2.3%1,084,110 2.3%1,113,300 2.7% Budget Office 313,570 - -100.0%- 0.0%- 0.0%- 0.0%- 0.0%- 0.0% City Attorney 1,629,360 1,652,360 1.4%1,692,840 2.4%1,734,510 2.5%1,777,360 2.5%1,821,520 2.5%1,869,450 2.6% Off Records & Legislative Svc 1,002,630 1,130,440 12.7%1,255,490 11.1%1,284,060 2.3%1,313,510 2.3%1,343,780 2.3%1,375,060 2.3% Finance 2,073,730 2,405,570 16.0%2,456,750 2.1%2,509,670 2.2%2,564,160 2.2%2,620,750 2.2%2,690,050 2.6% City Audit 196,560 207,370 5.5%211,010 1.8%214,780 1.8%218,660 1.8%222,710 1.9%228,310 2.5% Human Resources 1,056,010 1,173,410 11.1%1,197,800 2.1%1,222,930 2.1%1,248,750 2.1%1,275,450 2.1%1,306,780 2.5% Police 36,849,710 39,139,980 6.2%39,986,490 2.2%41,073,550 2.7%42,203,370 2.8%43,387,000 2.8%44,836,650 3.3% Fire 23,944,250 25,528,490 6.6%26,184,620 2.6%27,095,660 3.5%27,800,510 2.6%28,694,780 3.2%29,824,480 3.9% Planning & Development 4,887,680 5,400,550 10.5%5,516,500 2.1%5,634,110 2.1%5,755,190 2.1%5,880,950 2.2%6,034,360 2.6% Engineering 7,569,460 7,857,040 3.8%8,067,150 2.7%8,122,570 0.7%8,299,000 2.2%8,481,510 2.2%8,696,070 2.5% Parks & Recreation 22,360,110 23,590,520 5.5%24,098,360 2.2%24,967,590 3.6%25,355,820 1.6%25,934,370 2.3%26,603,130 2.6% Library 6,070,250 6,759,060 11.3%7,139,940 5.6%6,917,140 -3.1%7,030,990 1.6%7,212,270 2.6%7,351,000 1.9% Marine Operations 870,720 967,980 11.2%988,880 2.2%1,010,390 2.2%1,032,470 2.2%1,055,250 2.2%1,080,740 2.4% Non-Departmental 3,941,910 4,274,420 8.4%3,966,728 -7.2%4,040,258 1.9%4,290,688 6.2%4,293,068 0.1%4,320,777 0.6% Public Utilities 275,480 275,450 0.0%282,340 2.5%289,400 2.5%296,640 2.5%304,060 2.5%311,670 2.5% Subotal 117,008,550 124,479,870 6.4%127,256,088 2.2%130,424,708 2.5%133,594,878 2.4%137,038,198 2.6%141,155,907 3.0% Use of Reserves Total Expenditures 117,008,550 124,479,870 1.8%127,256,088 2.2%130,424,708 2.5%133,594,878 2.4%137,038,198 2.6%141,155,907 3.0% Annual Budget Deficit (1,812,678) (2,202,018) (2,878,978) (3,789,058) (5,347,027) Cumulative Budget Deficit (1,812,678) (4,014,696) (6,893,675) (10,682,733) (16,029,760) Note: The estimated deficits above must be eliminated through increased revenues and/or decreased expenditures to maintain a millage rate of 5.1550 mills Estimated millage rate if revenues and expenditures were to be budgeted at the above forecasted numbers for all given years:5.3732 5.6219 5.9334 6.3261 6.8610 City Council Ad Valorem Taxes Forecast 1 City of Clearwater Five Year Forecast Revenue Schedule Budget Budget Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year % 2014-15 2015-16 2016-17 D 2017-18 D 2018-19 D 2019-20 D 2020-21 D Current Property Taxes 38,779,620 41,180,080 6.2%42,827,280 4.0%44,326,230 3.5%45,656,020 3.0%47,025,700 3.0%48,436,470 3.0% Ad Valorem Taxes 38,779,620 41,180,080 6.2%42,827,280 4.0%44,326,230 3.5%45,656,020 3.0%47,025,700 3.0%48,436,470 3.0% Electricity 10,325,000 10,530,000 2.0%10,740,600 2.0%10,955,410 2.0%11,174,520 2.0%11,398,010 2.0%11,625,970 2.0% Water 3,050,000 3,050,000 0.0%3,050,000 0.0%3,050,000 0.0%3,050,000 0.0%3,050,000 0.0%3,050,000 0.0% Gas 682,400 680,000 -0.4%680,000 0.0%680,000 0.0%680,000 0.0%680,000 0.0%680,000 0.0% Propane 125,000 125,000 0.0%125,000 0.0%125,000 0.0%125,000 0.0%125,000 0.0%125,000 0.0% Utility Taxes 14,182,400 14,385,000 1.4%14,595,600 1.5%14,810,410 1.5%15,029,520 1.5%15,253,010 1.5%15,480,970 1.5% Communications Taxes 5,469,780 5,066,700 -7.4%4,965,370 -2.0%4,965,370 0.0%4,965,370 0.0%4,965,370 0.0%4,965,370 0.0% Local Business Tax 2,135,000 2,135,000 0.0%2,135,000 0.0%2,135,000 0.0%2,135,000 0.0%2,135,000 0.0%2,135,000 0.0% Local Option, Fuel, & Other Taxes 7,604,780 7,201,700 -5.3%7,100,370 -1.4%7,100,370 0.0%7,100,370 0.0%7,100,370 0.0%7,100,370 0.0% Electricity 9,460,000 9,554,600 1.0%9,650,150 1.0%9,746,650 1.0%9,844,120 1.0%9,942,560 1.0%10,041,990 1.0% Gas Franchise 630,000 630,000 0.0%630,000 0.0%630,000 0.0%630,000 0.0%630,000 0.0%630,000 0.0% Franchise Fees 10,090,000 10,184,600 0.9%10,280,150 0.9%10,376,650 0.9%10,474,120 0.9%10,572,560 0.9%10,671,990 0.9% Buildings/Sign Permits 2,175,000 2,325,750 6.9%2,395,520 3.0%2,467,390 3.0%2,516,740 2.0%2,567,070 2.0%2,618,410 2.0% Forfeited Refunds 40,000 40,000 0.0%40,000 0.0%40,000 0.0%40,000 0.0%40,000 0.0%40,000 0.0% Police Licenses 5,500 6,500 18.2%6,530 0.5%6,560 0.5%6,590 0.5%6,620 0.5%6,650 0.5% Other Permits & Fees 2,220,500 2,372,250 6.8%2,442,050 2.9%2,513,950 2.9%2,563,330 2.0%2,613,690 2.0%2,665,060 2.0% FDOT Reimbursements 227,000 252,500 11.2%255,030 1.0%257,580 1.0%260,160 1.0%262,760 1.0%265,390 1.0% Revenue Sharing 3,159,210 3,285,000 4.0%3,350,700 2.0%3,417,710 2.0%3,486,060 2.0%3,555,780 2.0%3,626,900 2.0% Mobile Home 95,200 100,000 5.0%100,000 0.0%100,000 0.0%100,000 0.0%100,000 0.0%100,000 0.0% Beverage License 102,500 108,500 5.9%110,670 2.0%112,880 2.0%115,140 2.0%117,440 2.0%119,790 2.0% Sales Tax 6,450,000 6,579,000 2.0%6,743,480 2.5%6,912,070 2.5%7,084,870 2.5%7,261,990 2.5%7,443,540 2.5% Public Safety Supp Pension - 2,205,000 n/a 2,227,050 1.0%2,249,320 1.0%2,271,810 1.0%2,294,530 1.0%2,317,480 1.0% Fire Incentive 74,820 74,920 0.1%75,670 1.0%76,430 1.0%77,190 1.0%77,960 1.0%78,740 1.0% Motor Refund 105,000 145,000 38.1%146,450 1.0%147,910 1.0%149,390 1.0%150,880 1.0%152,390 1.0% Other Governmental Units 35,000 10,000 -71.4%10,100 1.0%10,200 1.0%10,300 1.0%10,400 1.0%10,500 1.0% Pinellas Library Cooperative 625,000 716,630 14.7%730,960 2.0%745,580 2.0%760,490 2.0%775,700 2.0%791,210 2.0% City Traffic Signal Reimb 173,000 176,000 1.7%176,880 0.5%177,760 0.5%178,650 0.5%179,540 0.5%180,440 0.5% Fire Tax 2,100,000 2,100,000 0.0%2,121,000 1.0%2,142,210 1.0%2,163,630 1.0%2,185,270 1.0%2,207,120 1.0% EMS Tax 5,510,380 5,710,380 3.6%5,767,480 1.0%5,825,150 1.0%5,883,400 1.0%5,942,230 1.0%6,001,650 1.0% CDBG Grants 317,260 286,250 -9.8%286,250 0.0%286,250 0.0%286,250 0.0%286,250 0.0%286,250 0.0% Home Grant 29,990 50,380 68.0%50,380 0.0%50,380 0.0%50,380 0.0%50,380 0.0%50,380 0.0% SHIP Land Trust Rev Fd 49,950 64,930 30.0%64,930 0.0%64,930 0.0%64,930 0.0%64,930 0.0%64,930 0.0% Community Redevelopment Agency 524,000 619,980 18.3%635,480 2.5%651,370 2.5%667,650 2.5%684,340 2.5%701,450 2.5% Intergovernmental 19,578,310 22,484,470 14.8%22,852,510 1.6%23,227,730 1.6%23,610,300 1.6%24,000,380 1.7%24,398,160 1.7% Special Activities 610,000 690,000 13.1%693,450 0.5%696,920 0.5%700,400 0.5%703,900 0.5%707,420 0.5% Rental - Public Facilities 556,000 606,000 9.0%609,030 0.5%612,080 0.5%615,140 0.5%618,220 0.5%621,310 0.5% Admissions 245,000 225,000 -8.2%227,250 1.0%229,520 1.0%231,820 1.0%234,140 1.0%236,480 1.0% P&R Resident Cards 230,000 245,000 6.5%247,450 1.0%249,920 1.0%252,420 1.0%254,940 1.0%257,490 1.0% P&R Non-Resident 108,000 110,000 1.9%111,100 1.0%112,210 1.0%113,330 1.0%114,460 1.0%115,600 1.0% P & R-Sales Revenue 20,000 25,000 25.0%25,250 1.0%25,500 1.0%25,760 1.0%26,020 1.0%26,280 1.0% P & R Service Fees 400,000 450,000 12.5%454,500 1.0%459,050 1.0%463,640 1.0%468,280 1.0%472,960 1.0% P&R Contractual Service 55,000 50,000 -9.1%50,500 1.0%51,010 1.0%51,520 1.0%52,040 1.0%52,560 1.0% Golf Course Revenue 74,000 74,000 0.0%74,740 1.0%75,490 1.0%76,240 1.0%77,000 1.0%77,770 1.0% McMullen Tennis 25,000 5,000 -80.0%5,050 1.0%5,100 1.0%5,150 1.0%5,200 1.0%5,250 1.0% Race Fee 6,000 7,000 16.7%7,070 1.0%7,140 1.0%7,210 1.0%7,280 1.0%7,350 1.0% Forecast 2 City of Clearwater Five Year Forecast Revenue Schedule Budget Budget Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year % 2014-15 2015-16 2016-17 D 2017-18 D 2018-19 D 2019-20 D 2020-21 D Forecast Special Facilities-Activities 11,000 21,200 92.7%21,410 1.0%21,620 1.0%21,840 1.0%22,060 1.0%22,280 1.0% Skate Park 5,000 3,000 -40.0%3,030 1.0%3,060 1.0%3,090 1.0%3,120 1.0%3,150 1.0% Rental - Ball fields 460,000 510,000 10.9%515,100 1.0%520,250 1.0%525,450 1.0%530,700 1.0%536,010 1.0% Parks & Recreation 2,805,000 3,021,200 7.7%3,044,930 0.8%3,068,870 0.8%3,093,010 0.8%3,117,360 0.8%3,141,910 0.8% Building Rental - Visitors Ctr 15,260 15,710 2.9%15,710 0.0%15,710 0.0%15,710 0.0%15,710 0.0%15,710 0.0% Land Rentals 100,000 90,000 -10.0%90,000 0.0%90,000 0.0%90,000 0.0%90,000 0.0%90,000 0.0% Telescopes - Pier 60 4,000 4,000 0.0%4,000 0.0%4,000 0.0%4,000 0.0%4,000 0.0%4,000 0.0% Fishing Admissions 160,000 164,000 2.5%165,640 1.0%167,300 1.0%168,970 1.0%170,660 1.0%172,370 1.0% Rod Rental 55,000 60,000 9.1%60,600 1.0%61,210 1.0%61,820 1.0%62,440 1.0%63,060 1.0% General Admission 115,000 140,000 21.7%141,400 1.0%142,810 1.0%144,240 1.0%145,680 1.0%147,140 1.0% Concession Sales 125,000 140,000 12.0%141,400 1.0%142,810 1.0%144,240 1.0%145,680 1.0%147,140 1.0% Bait Sales 65,000 60,000 -7.7%60,600 1.0%61,210 1.0%61,820 1.0%62,440 1.0%63,060 1.0% Tackle Sales 92,000 90,000 -2.2%90,900 1.0%91,810 1.0%92,730 1.0%93,660 1.0%94,600 1.0% Fishing Passes 8,000 8,000 0.0%8,080 1.0%8,160 1.0%8,240 1.0%8,320 1.0%8,400 1.0% Concession Souvenirs 235,000 375,000 59.6%378,750 1.0%378,750 1.0%382,540 1.0%386,370 1.0%390,230 1.0% Pier 60 974,260 1,146,710 17.7%1,157,080 0.9%1,163,770 0.6%1,174,310 0.9%1,184,960 0.9%1,195,710 0.9% Library Non-Resident 10,000 9,000 -10.0%9,000 0.0%9,000 0.0%9,000 0.0%9,000 0.0%9,000 0.0% Other Library 21,000 21,000 0.0%21,110 0.5%21,220 0.5%21,330 0.5%21,440 0.5%21,550 0.5% Library 31,000 30,000 -3.2%30,110 0.4%30,220 0.4%30,330 0.4%30,440 0.4%30,550 0.4% Police Service 14,500 15,800 9.0%15,960 1.0%16,120 1.0%16,280 1.0%16,440 1.0%16,600 1.0% Police - Vehicle Inspection 50 50 0.0%50 0.0%50 0.0%50 0.0%50 0.0%50 0.0% Police - Tow Fees 8,000 12,000 50.0%12,000 0.0%12,000 0.0%12,000 0.0%12,000 0.0%12,000 0.0% Fire Inspection Fees 260,000 320,000 23.1%323,200 1.0%326,430 1.0%329,690 1.0%332,990 1.0%336,320 1.0% Public Safety 282,550 347,850 23.1%351,210 1.0%354,600 1.0%358,020 1.0%361,480 1.0%364,970 1.0% Appeal Fees 500 500 0.0%500 0.0%500 0.0%500 0.0%500 0.0%500 0.0% Vacation ROW 1,800 1,000 -44.4%1,000 0.0%1,000 0.0%1,000 0.0%1,000 0.0%1,000 0.0% Variance/Conditional Use 71,500 70,000 -2.1%70,700 1.0%71,410 1.0%72,120 1.0%72,840 1.0%73,570 1.0% Engineering Fees/Maps 11,500 11,350 -1.3%11,350 0.0%11,350 0.0%11,350 0.0%11,350 0.0%11,350 0.0% Assessment Search 10,000 10,000 0.0%10,000 0.0%10,000 0.0%10,000 0.0%10,000 0.0%10,000 0.0% Xerox Copies 4,900 4,900 0.0%4,900 0.0%4,900 0.0%4,900 0.0%4,900 0.0%4,900 0.0% Miscellaneous Fees/Building Svcs 3,200 3,200 0.0%3,200 0.0%3,200 0.0%3,200 0.0%3,200 0.0%3,200 0.0% Domestic Partner Registry 1,000 500 -50.0%500 0.0%500 0.0%500 0.0%500 0.0%500 0.0% Candidate Filing Fee - 600 n/a - 0.0%- 0.0%- 0.0%- 0.0%- 0.0% Housing Authority 14,000 14,000 0.0%14,000 0.0%14,000 0.0%14,000 0.0%14,000 0.0%14,000 0.0% Tree Removal Permit 12,500 12,500 0.0%12,500 0.0%12,500 0.0%12,500 0.0%12,500 0.0%12,500 0.0% Clearing/Grubbing 3,800 3,800 0.0%3,800 0.0%3,800 0.0%3,800 0.0%3,800 0.0%3,800 0.0% Staking Fee 250 250 0.0%250 0.0%250 0.0%250 0.0%250 0.0%250 0.0% Lot Mowing/Clearing 35,000 35,000 0.0%35,350 1.0%35,700 1.0%36,060 1.0%36,420 1.0%36,780 1.0% Public Service Charges 100 250 150.0%250 0.0%250 0.0%250 0.0%250 0.0%250 0.0% Other Service Charges 170,050 167,850 -1.3%168,300 0.3%169,360 0.6%170,430 0.6%171,510 0.6%172,600 0.6% Capitalized Labor 100,000 80,000 -20.0%80,800 1.0%81,610 1.0%82,430 1.0%83,250 1.0%84,080 1.0% Airpark Fund 6,670 7,380 10.6%7,530 2.0%7,680 2.0%7,830 2.0%7,990 2.0%8,150 2.0% Stormwater Fund 605,710 614,640 1.5%626,930 2.0%639,470 2.0%652,260 2.0%665,310 2.0%678,620 2.0% Water & Sewer Fund 2,577,980 2,620,230 1.6%2,672,630 2.0%2,726,080 2.0%2,780,600 2.0%2,836,210 2.0%2,892,930 2.0% Gas Fund 1,541,460 1,602,280 3.9%1,634,330 2.0%1,667,020 2.0%1,700,360 2.0%1,734,370 2.0%1,769,060 2.0% Solid Waste Fund 736,940 744,050 1.0%758,930 2.0%774,110 2.0%789,590 2.0%805,380 2.0%821,490 2.0% Recycling Fund 117,180 118,000 0.7%120,360 2.0%122,770 2.0%125,230 2.0%127,730 2.0%130,280 2.0% Marine Fund 174,310 171,410 -1.7%174,840 2.0%178,340 2.0%181,910 2.0%185,550 2.0%189,260 2.0% Clearwater Harbor Marina 19,820 21,060 6.3%21,480 2.0%21,910 2.0%22,350 2.0%22,800 2.0%23,260 2.0% Parking Fund 120,440 120,780 0.3%123,200 2.0%125,660 2.0%128,170 2.0%130,730 2.0%133,340 2.0% Adm Ovhd Charges 6,000,510 6,099,830 1.7%6,221,030 2.0%6,344,650 2.0%6,470,730 2.0%6,599,320 2.0%6,730,470 2.0% 3 City of Clearwater Five Year Forecast Revenue Schedule Budget Budget Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year % 2014-15 2015-16 2016-17 D 2017-18 D 2018-19 D 2019-20 D 2020-21 D Forecast Concrete, Materials, & Svc 436,500 436,500 0.0%443,050 1.5%449,700 1.5%456,450 1.5%463,300 1.5%470,250 1.5% Airpark Fund 10,320 25,860 150.6%26,380 2.0%26,910 2.0%27,450 2.0%28,000 2.0%28,560 2.0% Stormwater Fund 1,000,580 913,120 -8.7%931,380 2.0%950,010 2.0%969,010 2.0%988,390 2.0%1,008,160 2.0% Water & Sewer Fund 1,563,920 1,872,950 19.8%1,910,410 2.0%1,948,620 2.0%1,987,590 2.0%2,027,340 2.0%2,067,890 2.0% Gas Fund 1,600 1,390 -13.1%1,420 2.0%1,450 2.0%1,480 2.0%1,510 2.0%1,540 2.0% Solid Waste Fund 56,590 57,050 0.8%58,190 2.0%59,350 2.0%60,540 2.0%61,750 2.0%62,990 2.0% Marine Fund 18,600 31,180 67.6%31,800 2.0%32,440 2.0%33,090 2.0%33,750 2.0%34,430 2.0% Clw Harbor Marina Fund 3,150 n/a 3,210 2.0%3,270 2.0%3,340 2.0%3,410 2.0%3,480 2.0% Parking Fund 734,060 741,450 1.0%756,280 2.0%771,410 2.0%786,840 2.0%802,580 2.0%818,630 2.0% Pension Fund 141,500 127,000 -10.2%128,270 1.0%129,550 1.0%130,850 1.0%132,160 1.0%133,480 1.0% Other Service Charges 3,963,670 4,209,650 6.2%4,290,390 1.9%4,372,710 1.9%4,456,640 1.9%4,542,190 1.9%4,629,410 1.9% Charges for Service 14,227,040 15,023,090 5.6%15,263,050 1.6%15,504,180 1.6%15,753,470 1.6%16,007,260 1.6%16,265,620 1.6% Red Light Camera 400,000 270,000 -32.5%275,400 2.0%280,910 2.0%286,530 2.0%292,260 2.0%298,110 2.0% Court Fines 325,000 325,000 0.0%331,500 2.0%338,130 2.0%344,890 2.0%351,790 2.0%358,830 2.0% Crossing Guards 131,000 135,000 3.1%137,030 1.5%139,090 1.5%141,180 1.5%143,300 1.5%145,450 1.5% Found/Abandoned Property 3,000 3,000 0.0%3,050 1.5%3,100 1.5%3,150 1.5%3,200 1.5%3,250 1.5% Code Enforcement Fines 50,000 50,000 0.0%51,000 2.0%52,020 2.0%53,060 2.0%54,120 2.0%55,200 2.0% Alarm Svc Charges/Fines 50,000 50,000 0.0%51,000 2.0%52,020 2.0%53,060 2.0%54,120 2.0%55,200 2.0% Charges & Fines 75,000 75,000 0.0%76,130 1.5%77,270 1.5%78,430 1.5%79,610 1.5%80,800 1.5% Judgments, Fines & Forfeits 1,034,000 908,000 -12.2%925,110 1.9%942,540 1.9%960,300 1.9%978,400 1.9%996,840 1.9% Interest Earnings - Cash Pool 510,000 525,000 2.9%602,500 2.5%684,400 2.5%595,700 2.5%481,400 2.5%326,200 2.5% Interest Earnings - Misc.2,500 - -100.0%- 3.0%- 3.0%- 3.0%- 3.0%- 3.0% Interest Income 512,500 525,000 2.4%602,500 14.8%684,400 13.6%595,700 -13.0%481,400 -19.2%326,200 -32.2% Pier 60 Rent 220,000 260,000 18.2%267,800 3.0%275,830 3.0%284,100 3.0%292,620 3.0%301,400 3.0% Pier 60 Umbrellas 220,000 200,000 -9.1%206,000 3.0%212,180 3.0%218,550 3.0%225,110 3.0%231,860 3.0% S. Beach Pavilion Rental 110,000 110,000 0.0%113,300 3.0%116,700 3.0%120,200 3.0%123,810 3.0%127,520 3.0% S. Beach Umbrellas 300,000 340,000 13.3%350,200 3.0%360,710 3.0%371,530 3.0%382,680 3.0%394,160 3.0% Clw Marine Aquarium Rental 48,250 48,250 0.0%48,250 0.0%- -100.0%- -100.0%- -100.0%- -100.0% Lost or Damaged Book 5,000 5,500 10.0%5,500 0.0%5,500 0.0%5,500 0.0%5,500 0.0%5,500 0.0% Other General Revenue 135,000 185,000 37.0%188,700 2.0%192,470 2.0%196,320 2.0%200,250 2.0%204,260 2.0% Vending Machines 250 32,000 12700.0%32,000 0.0%32,000 0.0%32,000 0.0%32,000 0.0%32,000 0.0% Workers Compensation Reimb.58,000 58,000 0.0%58,870 1.5%59,750 1.5%60,650 1.5%61,560 1.5%62,480 1.5% Reimb fm Other Agencies 500 500 0.0%510 2.0%520 2.0%530 2.0%540 2.0%550 2.0% Discounts Taken 9,500 7,000 -26.3%7,000 0.0%7,000 0.0%7,000 0.0%7,000 0.0%7,000 0.0% Take Home Vehicle Reimb 13,500 14,000 3.7%14,000 0.0%14,000 0.0%14,000 0.0%14,000 0.0%14,000 0.0% Adm Transportation Impact Fee 15,000 10,000 -33.3%10,200 2.0%10,400 2.0%10,610 2.0%10,820 2.0%11,040 2.0% Miscellaneous Revenue 1,135,000 1,270,250 11.9%1,302,330 2.5%1,287,060 -1.2%1,320,990 2.6%1,355,890 2.6%1,391,770 2.6% Miscellaneous Revenue 1,647,500 1,795,250 9.0%1,904,830 6.1%1,971,460 3.5%1,916,690 -2.8%1,837,290 -4.1%1,717,970 -6.5% 4 City of Clearwater Five Year Forecast Revenue Schedule Budget Budget Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year %Fiscal Year % 2014-15 2015-16 2016-17 D 2017-18 D 2018-19 D 2019-20 D 2020-21 D Forecast Airpark Fund 14,360 14,760 2.8%15,200 3.0%15,660 3.0%16,130 3.0%16,610 3.0%17,110 3.0% Stormwater Fund 897,720 921,830 2.7%949,480 3.0%977,960 3.0%1,007,300 3.0%1,037,520 3.0%1,068,650 3.0% Water & Sewer Fund 3,583,720 3,686,040 2.9%3,796,620 3.0%3,910,520 3.0%4,027,840 3.0%4,148,680 3.0%4,273,140 3.0% Solid Waste Fund 1,054,250 1,073,710 1.8%1,105,920 3.0%1,139,100 3.0%1,173,270 3.0%1,208,470 3.0%1,244,720 3.0% Recycling 134,930 130,340 -3.4%130,340 0.0%130,340 0.0%130,340 0.0%130,340 0.0%130,340 0.0% Marine 232,990 244,430 4.9%251,760 3.0%259,310 3.0%267,090 3.0%275,100 3.0%283,350 3.0% Clearwater Harbor Marina 30,590 34,060 11.3%35,080 3.0%36,130 3.0%37,210 3.0%38,330 3.0%39,480 3.0% Parking Fund 359,850 391,320 8.7%403,060 3.0%415,150 3.0%427,600 3.0%440,430 3.0%453,640 3.0% Gas System Dividend 1,700,000 2,700,000 58.8%2,700,000 0.0%2,700,000 0.0%2,700,000 0.0%2,700,000 0.0%2,700,000 0.0% Interfund Charges/Transfers 8,008,410 9,196,490 14.8%9,387,460 2.1%9,584,170 2.1%9,786,780 2.1%9,995,480 2.1%10,210,430 2.2% Transfer (to) from Reserves - (251,060) - - - - - Total Revenues 117,372,560 124,479,870 6.1%127,578,410 2.5%130,357,690 2.2%132,850,900 1.9%135,384,140 1.9%137,943,880 1.9% 5 $2 5   $3 0   $3 5   $4 0   $4 5   $5 0   Millions Hi s t o r i c a l a n d  Fo r e c a s t e d   Av a i l a b l e  Re s e r v e  Ba l a n c e s (G e n e r a l  Fu n d   an d  Ce n t r a l  In s u r a n c e   Fu n d  ar e  av a i l a b l e  ba l a n c e s  in  ex c e s s  of  mi n i m u m  reserves) $‐$5   $1 0   $1 5   $2 0   20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 20 1 6 20 1 7 20 1 8 20 1 9 20202021 Ge n e r a l  Fu n d Ce n t r a l  In s u r a n c e Pe n s i o n  Cr e d i t  Ba l . FY 2 0 1 6 FY 2 0 1 7 FY 2 0 1 8 FY 2 0 1 9 FY2020FY2021 Wa t e r  & Se w e r  ra t e  re v e n u e s 7 4 , 1 0 3 , 9 7 0                        74 , 5 2 3 , 4 1 2      77 , 3 4 0 , 2 5 0      80 , 2 4 0 , 9 7 9      83,264,341   86,348,992    Ot h e r  op e r a t i n g  re v e n u e s 2 , 0 2 0 , 0 1 0                            2, 0 3 9 , 9 9 0          2, 0 3 9 , 9 9 0          2, 0 3 9 , 9 9 0          2,039,990     2,039,990         To t a l  op e r a t i n g  re v e n u e s 7 6 , 1 2 3 , 9 8 0                        76 , 5 6 3 , 4 0 2      79 , 3 8 0 , 2 4 0      82 , 2 8 0 , 9 6 9      85,304,331   88,388,982    Le s s :  Pe r s o n a l  se r v i c e s ( 1 2 , 8 2 9 , 3 2 0 )                      (1 3 , 8 6 4 , 5 4 5 )   (1 4 , 3 5 5 , 8 8 7 )   (1 4 , 8 4 6 , 5 2 7 )   (15,393,745) (15,925,875)  Le s s :  Pu r c h a s e d  wa t e r ( 4 , 7 0 2 , 3 0 0 )                          (2 , 1 6 3 , 6 9 2 )      (2 , 2 0 1 , 5 5 7 )      (2 , 2 4 0 , 0 8 4 )      (2,279,286)   (2,319,173)    Le s s :  O& M  ex p e n s e s ( 2 7 , 3 3 0 , 3 9 7 )                      (2 7 , 1 9 8 , 8 4 8 )   (2 9 , 7 1 5 , 6 8 5 )   (3 1 , 3 8 9 , 5 9 7 )   (32,765,308) (34,053,903)             Ne t  Op e r a t i n g  In c o m e 3 1 , 2 6 1 , 9 6 3                        33 , 3 3 6 , 3 1 7      33 , 1 0 7 , 1 1 1      33 , 8 0 4 , 7 6 1      34,865,992   36,090,031    No n ‐Op e r a t i n g  In c o m e / ( E x p e n s e ) :        In t e r e s t  ea r n i n g s 8 9 9 , 6 2 1                                    1, 9 4 7 , 6 5 9          1, 5 5 3 , 9 6 2          2, 0 3 5 , 5 9 4          1,605,938     1,942,252             De b t  se r v i c e ( 1 3 , 6 3 5 , 0 7 3 )                      (1 7 , 2 5 9 , 9 9 8 )   (1 8 , 3 4 3 , 0 9 3 )   (2 2 , 2 0 8 , 1 1 4 )   (19,392,690) (21,368,972)         Ca p i t a l  ou t l a y  ‐   pr o j e c t s ( 1 9 , 7 7 2 , 1 3 0 )                      (1 3 , 1 7 8 , 3 0 4 )   (1 1 , 1 4 5 , 7 1 5 )   (8 , 2 3 7 , 6 8 9 )      (11,723,522) (11,034,918)         Tr a n s f e r s  in / ( o u t ) ( 3 , 6 8 6 , 0 4 0 )                          (4 , 0 6 3 , 8 5 4 )      (4 , 2 1 0 , 9 8 7 )      (4 , 3 6 5 , 9 1 3 )      (4,525,453)   (4,691,738)                                   Ne t  ca s h  fl o w ( 4 , 9 3 1 , 6 5 9 )                            78 1 , 8 2 0                    96 1 , 2 7 8                    1, 0 2 8 , 6 3 9              830,265                    936,655           Un r e s t r i c t e d  re s e r v e s 2 9 , 2 5 0 , 8 3 1 $                   19 , 7 2 1 , 3 9 2 $  20 , 4 8 2 , 9 0 3 $  21 , 0 3 3 , 6 7 3 $  21,524,206$ 21,989,359$  Le s s  re q u i r e d  re s e r v e s  (3  mo n t h s  O& M ) 1 4 , 6 2 4 , 2 7 3                        15 , 1 2 1 , 7 7 1      16 , 1 5 4 , 0 5 6      17 , 6 7 1 , 0 8 1      17,457,757   18,416,981    Re s e r v e s  in  ex c e s s  of  po l i c y  mi n i m u m 1 4 , 6 2 6 , 5 5 9 $                   4, 5 9 9 , 6 2 1 $       4, 3 2 8 , 8 4 8 $         3, 3 6 2 , 5 9 3 $       4,066,449$    3,572,378$     Wa t e r  & Se w e r  Ut i l i t y  Fu n d Pr o  Fo r m a  Pr o j e c t i o n s FY 2 0 1 6 FY 2 0 1 7 FY 2 0 1 8 FY 2 0 1 9 FY 2 0 2 0 FY 2 0 2 1 St o r m w a t e r  fe e s 1 7 , 6 1 7 , 0 0 2 $ 17 , 5 9 7 , 1 3 1 $ 17 , 8 1 7 , 0 9 5 $ 18 , 0 3 9 , 8 0 9 $ 18 , 2 6 5 , 3 0 7 $ 18,493,623 $               Ot h e r  op e r a t i n g  re v e n u e s 5 0 , 0 0 0                    14 7 , 8 9 0              14 7 , 8 9 0              14 7 , 8 9 0                14 7 , 8 9 0              147,890                                 To t a l  op e r a t i n g  re v e n u e s 1 7 , 6 6 7 , 0 0 2    17 , 7 4 5 , 0 2 1   17 , 9 6 4 , 9 8 5   18 , 1 8 7 , 6 9 9   18 , 4 1 3 , 1 9 7   18,641,513                    Le s s :  Pe r s o n a l  se r v i c e s ( 3 , 3 3 5 , 5 2 0 )      (3 , 5 3 1 , 2 8 5 )    (3 , 6 5 1 , 5 8 8 )    (3 , 7 7 7 , 4 3 3 )    (3 , 9 0 9 , 1 6 1 )    (4,047,137)                      Le s s :  O& M  ex p e n s e s ( 4 , 8 1 4 , 9 9 0 )      (5 , 0 5 6 , 2 5 4 )    (5 , 2 0 7 , 9 4 1 )    (5 , 3 6 4 , 1 8 0 )    (5 , 5 2 5 , 1 0 5 )    (5,690,858)                                 Ne t  Op e r a t i n g  In c o m e 9 , 5 1 6 , 4 9 2        9, 1 5 7 , 4 8 2      9, 1 0 5 , 4 5 6      9, 0 4 6 , 0 8 6      8, 9 7 8 , 9 3 1      8,903,518                        No n ‐Op e r a t i n g  In c o m e / ( E x p e n s e ) :    In t e r e s t  ea r n i n g s 2 3 1 , 7 0 0                70 1 , 2 6 5              59 4 , 9 9 7              49 1 , 3 9 2                43 8 , 1 2 1              390,798                                 De b t  pa y m e n t s ( 2 , 6 4 0 , 8 1 0 )      (1 , 1 1 2 , 1 6 6 )    (1 , 0 6 1 , 2 0 9 )    (1 , 0 0 4 , 5 3 6 )    (9 5 7 , 1 9 2 )          (904,150)                               Ca p i t a l  ou t l a y  ‐   pr o j e c t s ( 5 , 4 9 8 , 5 5 0 )      (1 0 , 4 2 4 , 4 3 1 ) (1 0 , 7 4 6 , 2 2 3 ) (7 , 1 4 8 , 3 5 5 )    (7 , 7 9 9 , 4 0 9 )    (7,515,036)                         Tr a n s f e r s  in / ( o u t ) ( 9 2 1 , 8 3 0 )            (9 6 4 , 0 2 7 )          (9 7 5 , 9 7 6 )          (9 8 8 , 0 7 4 )            (1 , 0 0 0 , 3 2 3 )    (1,012,726)                                                     Ne t  ca s h  fl o w 6 8 7 , 0 0 2 $           (2 , 6 4 1 , 8 7 7 ) $  (3 , 0 8 2 , 9 5 5 ) $  39 6 , 5 1 3 $             (3 3 9 , 8 7 2 ) $       (137,596) $                         Un r e s t r i c t e d  re s e r v e s 2 7 , 8 3 5 , 1 9 8 $ 22 , 9 0 7 , 0 3 9 $ 16 , 2 4 9 , 9 2 9 $ 13 , 0 0 8 , 4 8 0 $ 10 , 9 7 1 , 6 1 6 $ 9,161,327 $                     Le s s  re q u i r e d  re s e r v e s  (3  mo n t h s  O& M ) 2 , 6 9 7 , 8 3 0        2, 4 2 4 , 9 2 6      2, 4 8 0 , 1 8 5      2, 5 3 6 , 5 3 7      2, 5 9 7 , 8 6 5      2,660,536                        Re s e r v e s  in  ex c e s s  of  po l i c y  mi n i m u m 2 5 , 1 3 7 , 3 6 8 $ 20 , 4 8 2 , 1 1 3 $ 13 , 7 6 9 , 7 4 5 $ 10 , 4 7 1 , 9 4 3 $ 8, 3 7 3 , 7 5 2 $   6,500,791 $                     St o r m w a t e r  Ut i l i t y  Fu n d Pr o  Fo r m a  Pr o j e c t i o n s FY 2 0 1 6 FY 2 0 1 7 FY 2 0 1 8 FY 2 0 1 9 FY 2 0 2 0 FY 2 0 2 1 So l i d  Wa s t e  fe e s 2 0 , 2 1 0 , 0 0 0 $ 20 , 0 4 3 , 2 8 6 $  20 , 7 9 4 , 9 0 9 $ 21 , 5 7 4 , 7 1 8 $ 22 , 3 1 2 , 2 8 7 $ 23 , 2 2 3 , 1 6 2 $         Re c y c l i n g  fe e s 1 , 9 0 5 , 0 0 0        1, 9 5 7 , 8 1 0          2, 0 3 1 , 2 2 8      2, 1 0 7 , 3 9 9        2, 1 8 6 , 4 2 6      2,268,417                  Sa l e s  of  re c y c l a b l e s 3 3 6 , 0 0 0                1, 6 5 2 , 9 1 1          1, 6 5 2 , 9 1 1      1, 6 5 2 , 9 1 1        1, 6 5 2 , 9 1 1      1,652,911                  Ot h e r  op e r a t i n g  re v e n u e s 4 2 1 , 4 5 0                42 1 , 4 5 0                42 1 , 4 5 0              42 1 , 4 5 0                42 1 , 4 5 0              421,450                           To t a l  op e r a t i n g  re v e n u e s 2 2 , 8 7 2 , 4 5 0    24 , 0 7 5 , 4 5 7    24 , 9 0 0 , 4 9 8   25 , 7 5 6 , 4 7 8   26 , 5 7 3 , 0 7 4   27 , 5 6 5 , 9 4 0              Le s s :  Pe r s o n a l  se r v i c e s ( 7 , 8 1 1 , 2 5 0 )      (8 , 0 3 1 , 2 9 0 )      (8 , 2 2 2 , 5 7 3 )    (8 , 4 0 8 , 3 7 1 )      (8 , 6 1 0 , 0 6 9 )    (8 , 8 6 2 , 5 0 5 )                Le s s :  O& M  ex p e n s e s ( 1 3 , 9 3 3 , 9 3 0 )   (1 3 , 9 1 5 , 7 4 6 )   (1 4 , 1 8 5 , 8 6 1 ) (1 4 , 4 6 4 , 0 2 9 ) (1 4 , 7 5 0 , 4 9 3 ) (1 5 , 0 4 5 , 4 9 8 )                     Ne t  Op e r a t i n g  In c o m e 1 , 1 2 7 , 2 7 0        2, 1 2 8 , 4 2 1          2, 4 9 2 , 0 6 4      2, 8 8 4 , 0 7 8        3, 2 1 2 , 5 1 2      3,657,937                  No n ‐Op e r a t i n g  In c o m e / ( E x p e n s e ) :    In t e r e s t  ea r n i n g s 3 4 0 , 0 0 0                42 1 , 1 9 8                28 8 , 0 0 6              31 1 , 1 8 1                33 4 , 6 1 6              366,634                           De b t  pa y m e n t s ‐                                  ‐                                  (3 4 4 , 8 2 6 )          (4 3 1 , 3 8 0 )            (4 3 1 , 3 8 0 )          (431,380)                         Ca p i t a l  ou t l a y  ‐   pr o j e c t s ( 6 2 5 , 0 0 0 )            (1 2 , 4 0 4 , 1 3 9 )   (2 6 9 , 2 3 2 )             Tr a n s f e r s  in / ( o u t ) ( 1 , 2 0 4 , 0 5 0 )      (1 , 9 6 9 , 5 5 3 )      (2 , 0 3 5 , 9 6 3 )    (2 , 1 0 3 , 9 7 3 )      (2 , 1 7 3 , 7 0 4 )    (2 , 2 4 6 , 5 1 9 )                                               Ne t  ca s h  fl o w ( 3 6 1 , 7 8 0 ) $       (1 1 , 8 2 4 , 0 7 3 ) $ 13 0 , 0 4 9 $           65 9 , 9 0 6 $             94 2 , 0 4 4 $           1,346,672 $               Un r e s t r i c t e d  re s e r v e s 2 7 , 4 1 0 , 8 9 6 $ 10 , 9 7 3 , 5 1 8 $  11 , 2 0 4 , 2 1 7 $ 11 , 9 6 4 , 7 7 3 $ 13 , 0 7 8 , 9 5 1 $ 14 , 5 2 6 , 2 7 5 $         Le s s  re q u i r e d  re s e r v e s  (6  mo n t h s  O& M ) 1 0 , 8 7 2 , 5 9 0    10 , 9 7 3 , 5 1 8    11 , 3 7 6 , 6 3 0   11 , 6 5 1 , 8 9 0   11 , 8 9 5 , 9 7 1   12 , 1 6 9 , 6 9 2              Re s e r v e s  in  ex c e s s  of  po l i c y  mi n i m u m 1 6 , 5 3 8 , 3 0 6 $ ‐ $                               (1 7 2 , 4 1 3 ) $       31 2 , 8 8 3 $             1, 1 8 2 , 9 8 0 $   2,356,584 $               So l i d  Wa s t e  an d  Re c y c l i n g  Fu n d Pr o  Fo r m a  Pr o j e c t i o n s FY 2 0 1 6 FY 2 0 1 7 FY 2 0 1 8 FY 2 0 1 9 Ga s  op e r a t i n g  re v e n u e s 4 1 , 8 4 1 , 3 7 0 $ 37 , 3 7 8 , 6 0 0 $ 37 , 8 6 6 , 0 0 0 $ 37 , 9 5 0 , 9 0 0 $ Le s s :  Ga s  pu r c h a s e d ( 1 3 , 5 5 0 , 0 0 0 )    (1 5 , 5 0 1 , 1 0 0 ) (1 5 , 5 6 7 , 3 0 0 ) (1 5 , 6 3 9 , 3 0 0 ) Le s s :  Op e r a t i n g  ex p e n s e s ( 1 7 , 8 3 1 , 9 5 0 )    (1 1 , 3 1 3 , 0 0 0 ) (1 2 , 5 9 3 , 0 0 0 ) (1 2 , 8 6 7 , 7 0 0 )            Ne t  Op e r a t i n g  In c o m e 1 0 , 4 5 9 , 4 2 0    10 , 5 6 4 , 5 0 0   9, 7 0 5 , 7 0 0        9, 4 4 3 , 9 0 0        No n ‐Op e r a t i n g  In c o m e / ( E x p e n s e ) :    In t e r e s t  ea r n i n g s 4 5 0 , 0 0 0                45 0 , 0 0 0              45 0 , 0 0 0              45 0 , 0 0 0                   Ot h e r  no n ‐op e r a t i n g  in c o m e 1 6 5 , 4 0 0                16 5 , 4 0 0              16 5 , 4 0 0              16 5 , 4 0 0                   De b t  pa y m e n t s ( 1 , 3 6 7 , 4 8 0 )      (1 , 3 7 2 , 1 0 0 )    (9 9 1 , 5 0 0 )            (9 8 5 , 1 0 0 )                 Ca p i t a l  ou t l a y  ‐   pr o j e c t s ( 6 , 1 7 4 , 0 0 0 )      (4 , 0 0 0 , 0 0 0 )    (4 , 0 0 0 , 0 0 0 )    (4 , 0 0 0 , 0 0 0 )       Tr a n s f e r s  in / ( o u t ) ( 2 , 7 0 0 , 0 0 0 )      (2 , 9 6 0 , 1 0 0 )    (2 , 9 7 2 , 0 0 0 )    (2 , 4 9 2 , 0 0 0 )                                   Ne t  ca s h  fl o w 83 3 , 3 4 0 $           2, 8 4 7 , 7 0 0 $   2, 3 5 7 , 6 0 0 $   2, 5 8 2 , 2 0 0 $   Un r e s t r i c t e d  re s e r v e s 4 0 , 5 2 5 , 2 7 4 $ 43 , 3 7 2 , 9 7 4 $ 45 , 7 3 0 , 5 7 4 $ 48 , 3 1 2 , 7 7 4 $ Le s s  re q u i r e d  re s e r v e s  (3  mo n t h s  O& M ) 8 , 1 8 7 , 3 5 8          7, 0 4 6 , 5 5 0        7, 2 8 7 , 9 5 0        7, 3 7 3 , 0 2 5        Re s e r v e s  in  ex c e s s  of  po l i c y  mi n i m u m 3 2 , 3 3 7 , 9 1 7 $ 36 , 3 2 6 , 4 2 4 $ 38 , 4 4 2 , 6 2 4 $ 40 , 9 3 9 , 7 4 9 $ Ga s  Ut i l i t y  Fu n d Pr o  Fo r m a  Pr o j e c t i o n s City of Clearwater Strategic Direction Action Plan – February 2014 Introduction In 2013, the City Council for the City of Clearwater established a Strategic Direction, providing a Mission and Vision along with supporting Goals and Objectives, as derived from input from stakeholders and community analysis. Implementation of the Strategic Direction requires both, defined, proactive actions as well as on-going planning and resource commitments. The strategic implementation process is not static, as we are routinely working on programs and services that build upon strategic direction priorities across the various City operations. In that regard, there is no beginning or end for Strategic Direction implementation. The on-going nature of implementation is particularly evident within the scope of a 20 year vision, and the enduring quality of the objectives defined within the mission. As such, Strategic Direction implementation is focused upon the relationships between many incremental actions that have discrete beginnings and ends, but cumulatively define a broader scope. A. On-Going Strategic Actions In terms of consistency for on-going actions, we will ensure the Strategic Direction Action Plan is aligned with other efforts. These include, but are not limited to:  Annual Operating and Capital Improvement Budget  Comprehensive Annual Financial Report  Economic Development Strategic Plan  East Gateway Vision Plan  Clearwater Comprehensive Plan  Beach by Design  Clearwater Greenprint  Downtown Clearwater Redevelopment Plan  US 19 Corridor Redevelopment Plan  Post Disaster Redevelopment Plan  Comprehensive Emergency Management Plan  Parks and Recreation Master Plan  Library Strategic Plan  Public Utilities Master Plan Page | 2 Strategic Vision Action Plan – February 2014 These existing processes, plans and initiatives reinforce the City Council’s identification of objectives for “Facilitating Development of the Economy,” and “Providing Cost Effective Municipal Services and Infrastructure.” Each of the plans listed above already has existing goals, objectives and a timeline for implementation. The relationship of those existing plans to the Strategic Direction is assumed for purposes of the action plan presented herein, but is not repeated within the defined actions that are forthcoming for implementation. B. New Strategic Actions Although 2013 development of the Strategic Direction included community involvement, there are several actions that build upon the need for continued community engagement. Specifically, there are components of the Strategic Goals to Facilitate Development of the Economy and Provide Cost Effective Municipal Services and Infrastructure that anticipate engaging neighborhoods and the business community. An early engagement piece is to bring in an Urban Land Institute (ULI) Advisory Service Panel to provide expert and strategic advice on implementing the Strategic Goal to Facilitate Development of the Economy. Clearwater would use the ULI Advisory Service Panel to: get timely, candid, and unbiased input from expert land use professionals; kick-start critical conversations; and gain fresh insights and discover innovative solutions to Clearwater’s complex real estate development and institutional challenges within the downtown core. (ULI Advisory Service Panel Proposal attached) Implementation of the Strategic Objective to Develop and Promote Our Brand will involve retaining an outside branding consultant to develop a community identity. In addition to a branding initiative, we will establish community videos that promote Clearwater for Economic Development, Tourism, Local Works, Parks & Recreation and the Centennial Celebration. (Branding Proposal attached) In terms of the Strategic Objective to Foster Community Engagement and the Strategic Goal to Provide Cost Effective Municipal Services and Infrastructure, we anticipate an updated citizens’ survey of services as discussed in the Performance Management Initiative presented to City Council in November 2013. The City last performed a citizen survey in 2008, prior to the economic down turn, using the National Citizen Survey, which is administered by the National Research Center. Staff proposes to again conduct the survey and compare the results to the 2003, 2006 and 2008 surveys we completed, as well as gain a snapshot of Clearwater’s performance relative to other jurisdictions our size. (Citizen Survey Proposal attached) Page | 3 Strategic Vision Action Plan – February 2014 Quality Safety C. New Strategic Actions Schedule Actions 2014 2015 Cost $ 1Q 2Q 3Q 4Q 1Q 2Q 3Q ULI Panel ● 125,000 Branding – Citywide ● 100,000 Community Videos ● 0 Citizen Survey ● 25,000 Performance Measurement ● 0 Total 250,000 D. Strategic Objectives Icons In order to readily identify existing and on-going actions supporting implementation of the Strategic Direction, staff proposes the use of icons for each of the Objectives established in the 2013 Strategic Direction. The icons provide a visual identifier for each work product or initiative that relates to the established objectives. Council can expect to see these icons on work products, such as presentations and documents, including the Annual Operating and Capital Budget, Special Plans and the Annual Report. The first use will be incorporating the icons into the 2013 Annual Report. However, there is significant work forthcoming to define parameters for use of the icons in reports and documents going forward, which is an administrative task. Staff also intends to create electronic versions of the icons to serve as search tools within electronic publications of the annual report, the budget, etc. Facilitate Development of the Economy: Provide Cost Effective Municipal Services and Infrastructure: Diversify the Economic Base Increase Economic Opportunity Develop and Promote Our Brand Foster Community Engagement Efficiency Financial Responsibility Urban Land Institute Proposal  Description    The City of Clearwater has been exploring using the services of the Urban Land Institute’s Advisory Services  Panel to review the complex issues facing Clearwater’s downtown redevelopment. For more than 65 years the  Advisory Services Program has been providing strategic advice to local governments, private developers,  community development corporations, and many other organizations on a wide array of land use and real  estate topics.     Panels bring together the best and brightest from ULI’s diverse membership, including developers, planners,  financiers, market analysts, economists, architects, and public officials to provide practical and candid advice  that is not available from any other source. ULI started addressing downtown revitalization with the very first  advisory services panel, in 1947, in Louisville, Kentucky. Today, ULI offers 60 years of experience and the  collective professional experiences of ULI’s membership. Panels assist cities large and small to attract diverse  residents and new development to downtown. Effective downtown revitalization requires market‐supported  economic development, engaged developers, innovative urban design, and consistent implementation.    Scope    ULI would meet with Clearwater staff and elected officials to create the approximately 10 primary questions  that define the scope of work and the panel’s assignment. Clearwater would use ULI to convene an Advisory  Services panel to:   Get timely, candid, and unbiased input from expert land use professionals.   Frame Future discussions that will encourage constructive engagement.   Gain fresh insights and seek innovative solutions to Clearwater’s complex real estate development and  institutional challenges.    A typical panel week would be as follows:   Sunday: Arrival, orientation, and sponsor dinner   Monday: Briefing, tour, public reception   Tuesday: Stakeholder interviews   Wednesday: Panel deliberations   Thursday: Report and presentation preparation   Friday: Presentation of the panel’s findings  The panelists draft the report while on site. The Friday presentation of the panel’s findings is a detailed  summary of the written panel report.  Cost    The fee for a five‐day panel is $125,000 and is inclusive of panel members’ travel, lodging and workspace.    Timeframe (have a call in to ULI to verify these are doable timeframes)    Enter into Agreement with ULI: March, 2014  Create Scope of Work with ULI: April, 2014  Panel week Conducted: May, 2014  ULI Report Delivered: June, 2014  Branding Proposal  Description    The City of Clearwater is in the process of creating a marketing plan and developing a community brand.  Clearwater has not had a consistent brand image in the past ten years and is now seeking to cross‐ functionally market Clearwater to drive business, relocation, tourism and general perception. We  currently have a fragmented perception and have different groups working in different directions. We  seek to work together to create a seamless image amongst these organizations under one overall  “umbrella” marketing plan. The City’s Public Communications Director will manage this process and the  plans and implementation going forward. She will coordinate with other city groups including the  Chambers of Commerce, Economic Development, elected officials, staff and businesses.     Our brand is what people say about us when we’re not around. That impression is a combination of  emotional and intellectual reactions to all the different experiences, marketing communications and  behaviors people have encountered on behalf of Clearwater. Branding is the process we will embark  upon to change, refine or improve what people say and think about us.    Scope    In total, the selected firm will:   Conduct qualitative and quantitative research to determine how Clearwater, Fla. is perceived by  stakeholders, residents, site selectors, businesses, visitors and prospective consumers.    Evaluate the environment, competitive situation, community attitudes, current  communications, and perceptions of target audiences and their influencers.    Develop strategic positioning based on research to be used as a touch point for all marketing  activities in the community moving forward.    Develop messaging for community’s target markets.    Develop a creative “look” to bring the strategic position to life. Recommend the specific  necessary elements to deliver that message including logo design, print collateral, print  advertising, digital media including website design, public relations, events, etc.    Develop strategies and tactical plans to position the messaging statements based on qualitative  research and analysis of quantitative data.    Define how the core message can be expanded to existing economic development and visitor  initiatives as well as broader regional partners and assets.     Cost    The Request for Proposal will specify a project budget of $100,000.    Timeframe    Release RFP: March 3, 2014  RFP Due: March 28, 2014  Selection Committee Review and Recommendation Due: April 7, 2014  City Council to Approve Negotiated Contract and Process Begins: April 16, 2014  Contract Fulfillment: 12 months  New Image Roll‐out: May 2015  Citizen Survey Proposal  Description    The Public Communications Department has periodically surveyed residents to determine levels of  satisfaction with city services. Surveys were conducted in 2003, 2006, 2008 and are proposed for 2014.    The 2008 Citizen Survey was conducted as part of the National Citizen Survey and was administered by  the National Research Center (NRC) in Boulder, CO. The National Citizen Survey was chosen as part of  the organizational efforts to build reliable benchmarks for performance measurement. This survey is  administered by roughly 500 local governments across the country, providing a snapshot of Clearwater’s  performance relative to other jurisdictions, and where possible, relative to previous city surveys. The  proposed 2014 survey will compare performance data to the 2008 survey as well as all other  participating communities, and all communities of similar size to Clearwater (pop. 64,000 – 150,000).     Scope    The selected firm’s basic service includes all aspects of conducting the survey including the following:   All printing and mailing costs,    Geocoding the sample to ensure that all addresses are within the city limits of Clearwater,    Ongoing consultation with staff about the survey process and sample selection,   Preparation and mailing of a five‐page survey to 3,000 households,    Online and Spanish translation options for survey respondents,   Data entry and analysis,   Report of results with 2008 survey comparisons and national benchmark comparisons,   Executive summary, submission of an electronic dataset with final reports and one‐hour  optional next steps webinar.     Cost    The project will be budgeted as not to exceed $25,000.    Timeframe    City Council Approval: Feb. 20, 2014  Secure three quotes for survey: March 14, 2014  Secure firm to conduct survey: March 21, 2014  Project Timeline from Receipt of Enrollment/Payment: 17 weeks  Final Project Report Complete: July 18, 2014  City o Strateg Backgr In 2013, Vision a stakehol with a p well as i A. 2 1 2 3 4 f Clearw gic Direc round the City Co along with s lders and co proposed Ac initial action 014 Strat . Urban La Council a strategic the Econo . Branding consultin roots eng Strategic Our Bran . Citizens to compa citizen in Goals to and Prov are sched . Performa Over the measure results w pieces. P Services a will we c water ction Act ouncil estab supporting ommunity ction Plan t ns. Follow tegic Acti and Institu and schedu advice on i omy, with em g – Schedul ng team – N gagement a c Goal to Fa nd. Survey – T are with the nput on city Facilitate D vide Cost Eff duled for re ance Measu e summer 2 s to be shar will be used Purpose is t and Infrastru continuousl tion Plan blished a St Goals and analysis. I that provid ing is a stat ions ute (ULI) Ad uled for Jun implement mphasis on led for City North Star – and develop cilitate Deve This effort is e last surve y services a Development fective Muni eceipt on Ju urement – P 014, IT is m red with the to gauge fi tied to Strat ucture, part ly measure n – June trategic Dir Objectives n February ded for a nu tus update dvisory Ser ne 15-20, 201 ing the Stra n Downtow y Council co – on July 17 p a commun elopment of s underway ey we perfo nd function of the Econo icipal Servic uly 28, 2014 Presented to meeting with e “public” g inal selectio tegic Goal t ticularly no and impro 2014 Up rection, pro , as derived y 2014, staff umber of on of the initia rvice Panel 14. Purpos ategic Goal wn Clearwat onsideration 7, 2014. Pur nity identit the Economy y with the N rmed in 20 ns as anticip omy – Foster ces and Infra . o City Coun h each depa going forw ons before l to Provide C ted within ove our perf date viding a M d from inpu f presented n-going com al 2014 Stra – Approve se is to gain to Facilitate ter. n of the rec rpose is to c ty as provid y – Develop National Ci 08. Purpos pated by bo r Communit astructure. D ncil in Nove artment to ward. Citize launching d Cost Effective the Quality formance. Mission and ut from City Counc mmitments ategic Actio ed by City n expert and e Developme commended conduct gra ded within and Promot tizen Surve se is to gain oth Strategi ty Engageme Draft result ember 2013 determine en Survey dashboard e Municipal y objective t cil as ons. d ent of d ass the te ey, n ic ent ts 3. that Page | 2 Strategic Vision Action Plan – June 2014 B. 2014 Strategic Actions Schedule Actions 2014 2015 Cost $ 1Q 2Q 3Q 4Q 1Q 2Q 3Q ULI Panel ● 125,000 Branding – Citywide ● 100,000 Community Videos ● 0 Citizen Survey ● 25,000 Performance Measurement ● 0 Total 250,000 The schedule above has been updated to reflect the action date for a branding discussion with City Council, based upon the consultant’s proposed scope of work. C. Next Steps – Departmental Vision Maps and Work Plans On July 25, 2014, City departments will be participating in a facilitated Vision Map Exercise for 2014-15 that will be used as a visual interpretation of departmental work priorities for the coming 18 months, as related to the Strategic Goals and Objectives. In addition to the vision mapping exercise, departments will rotate among internal service departments to discuss priorities for the coming year and the ways in which collaboration is needed to accomplish or progress toward the Strategic Objectives. The internal service stations will include Public Communications and Information Technology. Additionally, Human Resources will have stations to discuss personnel resource needs, training, Performance and Behavior Management Program (PBMP), and related topics. City of Clearwater Strategic Direction Action Plan – October 2014 Update Background In July 2013, the City Council established a Strategic Direction, providing a Mission and Vision along with supporting Goals and Objectives, as derived from stakeholder input and community analysis. In February 2014, staff presented City Council with a proposed Strategic Direction Action Plan that provided for a number of on-going commitments as well as initial actions. Following is a status update of the initial 2014 Strategic Actions. A. 2014 Strategic Actions 1. Urban Land Institute (ULI) Advisory Service Panel – Approved by City Council and conducted in June 2014. The effort was undertaken to gain expert and strategic advice on implementing the Strategic Goal to Facilitate Development of the Economy, with emphasis on Downtown Clearwater. A Special City Council Workshop is scheduled for November 12, 2014 on implementation and work plan for the ULI Study. 2. Branding – Approved by City Council and initiated in September 2014 with Northstar Destination Strategies. The consultant is to conduct grass roots engagement and develop a community identity as provided within the Strategic Goal to Facilitate Development of the Economy – Develop and Promote Our Brand. The consultant’s work on the branding effort will conclude in Spring 2015, but “rollout” is expected to take another year. 3. Citizens Survey – This effort was completed by the National Citizen Survey, with results presented to City Council in September 2014. The survey largely compared measures to the last survey performed in 2008, but also included several specific service questions. Based on the Strategic Goals to Facilitate Development of the Economy – Foster Community Engagement and Provide Cost Effective Municipal Services and Infrastructure, the survey revealed mostly adequate satisfaction with City’s services and programs. Clearwater’s rankings were lowest for mobility, downtown, new development, and education. Although not higher than national averages, Clearwater survey participants rated Fire/Rescue, Solid Waste, Police and Libraries highest in terms of satisfaction. Strategic 4 c Vision Ac . 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T mine relev Mission and Performan parency and e regularly t c dialogue t d Council p show Upda pon Departm itizen Surv w Mission nt, selected o the budge 014 Update Staff presen ategic Goal ticularly no and impro h for definin nal system, used to som d for an inte dance docum ads easures in relevancy fied for an arable to ot kes longer t eted steps i g measures The checked ance of me d Vision Sta nce Measur d Public Aw to reflect m to provide priorities ate Budget P mental Visi vey results. and Vision measures w et. e ted City Co l to Provide ted within ove our perf ng measure like the Flo me limited d ernal system ment – Cle y internal sys ther commu to design an identified fo for public o d items belo easures to c atement in ement wareness measuremen a means of Performanc ion Map an While the n and reflect will be push ouncil a wo Cost Effectiv the Quality formance. ements, usi orida Bench degree in th m: arwater pri stem: unities nd implem or Perform output cons ow reflect t citizen expe Budget nt trends f compariso ce Measure nd Work Pla FY 2014-15 ts the Strate hed out pub Pag ork plan in ve Municipa y objective t Staff ing in-hous hmarking he past. iorities ment ance sistent with the steps ectations on to servic ement as an exercise 5 Budget egic Objecti blically bef g e | 2 al that se h the ce es in ive fore Page | 3 Strategic Vision Action Plan – October 2014 Update 1. Performance Measurement – Staff has identified public facing measures for 8 of the 17 departments. We looked at measures used in other communities, reviewed all the department’s internal measures and citizen survey results to decide that these are the measures most important to share “out” to the community. Department Output Measures Reporting Frequency  Fire/Rescue Response Time Quarterly    Time: 911 Call to Hospital Arrival Quarterly   Annual Fire Inspections Quarterly      Police Crime Clearance Rate Monthly   Crime Reduction Monthly   Service Satisfaction Rate TBD      Finance & Budget General Fund Expenditures by Department Annually   General Fund Revenue by Type Annually   Ad Valorem Millage Rate Annually   Percentage of Debt by Fund Annually      Parks & Recreation Economic Impact of Sports Tourism Annually   P3s Annually   Special Events Permits  Annually      Library Access – Number of Materials/Information Quarterly   Community Engagement  ‐ Number/People Quarterly      Planning & Dev. Permits Issued by Type Monthly   Building Inspections by Discipline Type Monthly   Value of New Construction Monthly   Code Enforcement Cases       Public Utilities Days Since Last Potable Water Violation Monthly   Gallons/Potable Water Produced vs Purchased Monthly   GPD/Potable Water/Person/Cost Monthly      Solid Waste Tons of Electronic Waste Diverted Monthly   Tons of Recyclables Collected Monthly   Recyclable Revenue Monthly    Page | 4 Strategic Vision Action Plan – October 2014 Update The above measures will be the first ones we roll out via the City website and our ClearwaterConnect mobile app. A second tier of measures will be developed for the remaining departments of Official Records & Legislative Services, Economic Development & Housing, Marine & Aviation, Human Resources, Gas, Public Communications, Engineering, Information Technology and Utility Customer Service. In addition to initiating our public facing measures, staff will be rolling out two additional items related to the Performance Measurement tasks identified last year, as follows. 2. Opengov – The City has subscribed to an open budget, transparency program used by many communities throughout the country (150 communities in 30 states) that will provide line item expenditure detail by department, by program (cost center) function, on a monthly (live) basis. Opengov will allow the public to view, search and compile data across various expenditure categories. Internally, our managers will be able to view trends and monitor actual spending compared to budget without having to wait for in-house production of monthly reports. Note: Staff will provide a live demonstration of the Opengov product at the November 3, 2014 Council Worksession. Implementation will be underway, but will require a number of additional, incremental steps before the platform will be completely “live” to the public. 3. ICMA Insights – As we discussed with Council last year, ICMA has revised and enhanced its performance measurement analytics platform, which was launched in September 2014. While we are working to finalize our own output measures for the remaining City departments, we are also moving forward to subscribe to ICMA Insights. For less than we were investing on an annual basis with the Florida Benchmarking Consortium, we will participate in ICMA’s platform. The platform will provide us comparative data and analytics by various criteria, i.e. population or coastal communities, within the following service clusters, across 900 performance metrics:  Community Attributes (Includes Form of Government, Population by Age, Fire ISO Rating, Largest Employment Sector by Type, Major Facilities)  Culture and Leisure o Library Services o Parks and Recreation  Internal Services o General Government Page | 5 Strategic Vision Action Plan – October 2014 Update o Human Resources o Information Technology o Procurement o Risk Management  Neighborhood Services o Code enforcement o Permitting, land use, and plan review  Public Safety o Fire and EMS o Police services  Public Works o Facilities Management – Includes Utilities o Fleet Management o Highway and Road maintenance o Solid Waste As we move forward with this project, there will be an ability to customize the measures applicable to our City and operations. 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The nt measures platform an Statements ons within t s of prioriti olled out in The 2017 2Q g e | 2 ey, d al that B), in et as s for nd s, the ies n the Clearwater Parks and Recreation Dashboard 3rd Quarter, FY 2015 Mission Statement: To provide parks and recreation programs, services, facilities and beautification to benefit the residents and visitors of the City of Clearwater. Department Wide Budget (YTD) 1. Personnel Services 2. Other Operating 3. Internal Services 4. Capital Items 5. Debt Services 6. Interfund Transfer 7. Control Account 2015 Budget YTD) Notes: 8,840,114 5,132,937 2,649,54$ 108,160 3,255 1,355,000 0 18,089,014 1. Personnel Services 2. Other Operating 3. Internal Services 4. Capital Items 5. Debt Services 2015 Actual & Encumbrance Variance YTD) 8,235,040 $605,074 4,755,854 $377,083 2,373,071 $276,475 157,2131 ($49,053, 4 $3,255 1,355,001 $ 370,912 ($370,912 17,247,092 $841,92 Spent of Annual Budget 71.8% 69.6% 67.1% 145.4% 0% 100.0% 74.0% 2014 Budget YTD) 8,599,913 5,010,387 2,355,976 151,040 6,915 899,482 0 17,023,713 2014 Actual & % Spent of Encumbrance Variance Annual YTD) Budget 8,281,172 $318,741 74.69i 4,765,939 $244,448 72.01 2,334,584 $21,392 73.991 179,978 ($28,938) 119.291 9,223 (;$2,308i 100.091 899,482' $d 99.8% 626,569 (626,569 17,096,947 73,234) 77.99E Salary savings due to higher than average vacancies Operating supplies and materials" codes overspent, however, savings in the "other contractual services" and "utilities" codes Fleet expenses are Tess this year thanks to fewer repairs and breakdowns Negative balance due to the re- classing of operating items to their correct capital codes 6. Interfund Transfer 7. Control Account Carried over less than in 2014, which is a positive note Q3 Events Attendance Date 4/12/15 4/17/15- 4/26/15 4/17/15-4/26/15 5/27/15 5/30/15 6/4/15 7/4/15 Tote' Event Iron Girl Pier 60 Sugar Sand Festival Fun N Sun Threshers Centennial Night @ Bright House Field Clearwater Centennial Parade Clearwater High School Graduation Clearwater Celebrates America Beach Lifeguard Activity (YTD) 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 1,809 Attendance 11,000 125,000 Q3 Cultural Affairs Exhibition Name Clearwater Centennial Arts Show (Main Library) 15,500 All Art, All Day, All Clearwater (cross -City gallery hop) 2,791 5,000 All Art, All Day, All Clearwater (Main Library) Cora Marshall (MSB) Clearwater Centennial Student Art Show Countryside Mall) Lorraine Ulen (MSB) Tampa Bay Veterans Memorial at Crest Lake Park Groundbreaking (Crest Lake Park) Art in the Park - monthly (Station Square Park) Q3 Volunteers community Service Workers, 13814,650 14,353 1,341 3,407 1,085 933 12 17 328 55 121 155 269 3,372 Water SBL SBL Boaters Jetty /Pier Missing Medical Aid Beach Rules Public Assist Rescues Swimmers Violations Persons Q3 FY15Total: Q3 FY14Total: 13,332 hrs valued at $300,637 12,263 hrs valued at $271,625 Volunteer Quarterly and YTD Totals FY15 YTD Total: 26,867 hrs valued at $605,851 FY14 YTD Total: 30,329 hrs valued at $671,787 0.00 17,76E 4,954 57,862 41,221 lc: Clearwater Parks and Recreation Dashboard 3rd Quarter, FY 2015 Pass Type Membership (as of 6/30) Q3 Pass Registration and Renewal Activity 2015 Active 2014 Active Members Members Member Type Employee Play Pass Play Pass Rec Card Silver Sneakers Long Center Youth All Annual Members: 436 3,500 4,347 1,344 292 364 3,380 Variance 72 120 4,255 1,319 242 92 9,919 9,560 Visitation to Facilities (YTD) Clearwater Beach Countryside Long Center /Aging Well 2015 Visitation 64,475 25 50 359 2014 Visitation McMullen North Greenwood 57,885 206,915 22,685 84,561 70,50 54,13 161,05 20,762 60,045 2015 New 79 67 744 164 80 1,737 2014 New Variance 6,028) Ross Norton 72,218 Environmental Programs 4,133 Total Visitation: 512,872 2015 Revenue vs. Budget (YTD) Athletics Clearwater Beach Countryside 2015 Revenue Long Center /Aging Well McMullen Ross Norton North Greenwood Revenue Totals: 2015 Budget 281,298 $270,253 76,678 $81,615 157,082 $178,13 645,050 $639,353 1,92 24,51 58,846 13,37 N/A N/ 87,52425,347 Variance 11,04 4,937) 21,048) 5,697 97,04 53,515 59,33 1,370,00 99,52 73,040 ($19,525) 50,113 $9,221 1,392,028 ($22,025; 51 674 816 186 81 1,808 Variance 2 4) 22) 2015 2014 Renewed Renewed 72 59 517 468 431 382 124 91 14 13 71) 1,158 1,013 Claims Costs (YTD) CLAIM TYPE YTD Property City Auto Public Liability Auto Liability 7,656 Worker's Compensation Total: 2,912 6,994 42,400 Variance 13 49 49 33 1 145 5 YEAR AVG 59,962 157,186, 278,991 Revenue Comparison (YTD) Cost Recovery (YTD) 2015 Revenue 281,298 76,678 157,082 2014 Revenue 274,515 79,384 190,071 Variance 645,05 $710,309' 97,045 53,515 59,334 1,370,002 95,941 71,490 50,143 $9,191 1,471,853 ($101,851; 2015 Cost 2014 Cost 1 Recovery Recovery 6,783 79% 78% 26% 28% 36% 45 %, 2,706)1 1 32,989) 65,259) 1,104 40% Repair and Replacement of City Sidewalks in Square Feet (YTD) OCT '13 NOV '13 OCT'14 NOV'14 1,706 105 DEC '13 TT; '14 FEB '14 MAR '14 1 APR '14 MAY '14 i-- 1,485 DEC '14 2,815 Q3 Impact Fees 1,330 JAN '15 2,484 Recreation Land Impact Fees Q3 2015: $64,267.50 collected Q3 2014: $110,779.50 collected Open Space Fees Q3 2015: $33,950.38 collected Q3 2014: $0.00 collected Recreation Facility Impact Fees Q3 2015: $3,150.00 collected Q3 2014: $5,650 collected 2,197 FEB '15 1,025 1,965 ' 1,751 MAR'15 1,290 1,433 2,574 Q3 Approved CIP Action 970 APR '15 54% 14% 13% 36% 44% Variance 4% MAY '15 Approve "Restroom Expans 1" CIP 93646 for $119,172 - Approve contract for construction of maintenance storage building in Mandalay Park. Approve "Pier 60 Park Repa ' CIP 93624 for $121,066 - Approve site work to renovate Pier 60 Park. Approve "Main Fire Station instruction" CIP 91253 for $106, - Approve commission of public art entitled "accumulate" to be installed at Fire Station 45. Approve "Park Land Acquisition" CIP 93133 for $287,000 - Approve the acquisition of real property located at 3198 Gulf -To -Bay Boulevard. Funds will be transferred in at mid -year from Recreation Land impact fees. City of Clearwater Five Year Forecast General Fund Summary Schedule Forecast Budget Budget % Fiscal Year Y. Fiscal Year % Fiscal Year % Fiscal Year % Fiscal Year % 2014 -15 201516 A 2016 -17 A 2017 -18 A 2018 -19 A 2019 -20 A 2020 -21 A Ad Valorem Taxes 38,779,620 41,180,080 6.2% 42,827,280 4.0% 44,326,230 3.5% 45,656,020 3.0% 47,025,700 3.0% 48,436,470 3.0% Utility Taxes 14,182,400 14,385,000 1.4% 14,595,600 1.5% 14,810,410 1.5% 15,029,520 1.5% 15,253,010 1.5% 15,480,970 1.5% Local Option, Fuel, &Other Taxes 7,604,780 7,201,700 -7.4% 7,100,370 -2.0% 7,100,370 0.0% 7,100,370 0.0% 7,100,370 0.0% 7,100,370 0.0% Franchise Fees 10,090,000 10,184,600 0.9% 10,280,150 0.9% 10,376,650 0.9% 10,474,120 0.9% 10,572,560 0.9% 10,671,990 0.9% Other Permits & Fees 2,220,500 2,372,250 6.8% 2,442,050 2.9% 2,513,950 2.9% 2,563,330 2.0% 2,613,690 2.0% 2,665,060 2.0% Intergovernmental 19,578,310 22,484,470 14.8% 22,852,510 1.6% 23,227,730 1.6% 23,610,300 1.6% 24,000,380 1.7% 24,398,160 1.7% Charges for Service 14,227,040 15,023,090 5.6% 15,263,050 1.6% 15,504,180 1.6% 15,753,470 1.6% 16,007,260 1.6% 16,265,620 1.6% Judgments, Fines & Forfeits 1,034,000 908,000 -12.2% 925,110 1.9% 942,540 1.9% 960,300 1.9% 978,400 1.9% 996,840 1.9% Miscellaneous Revenue 1,647,500 1,795,250 9.0% 1,904,830 6.1% 1,971,460 3.5% 1,916,690 -2.8% 1,837,290 -4.1% 1,717,970 -6.5% Interfund Charges /Transfers 8,008,410 9,196,490 14.8% 9,387,460 2.1% 9,584,170 2.1% 9,786,780 2.1% 9,995,480 2.1% 10,210,430 2.2% Subotal 117,372,560 124 730,930 6.3% 127,578,410 2.3% 130,357,690 2.2% 132,850,900 1.9% 135,384,140 1.9% 137,943,880 1.9% Transfer (to) from Reserves - 251,060) n/a Total Revenues 117,372,560 12 479,870 6.1% 127,578,410 2.5% 130,357,690 2.2% 132,850,900 1.9% 135,384,140 1.9% 137,943,880 1.9% City Council 278,880 City Manager's Office 1,091,940 Economic Development 1,583,830 Public Communications 1,012,470 Budget Office 313,570 City Attorney 1,629,360 Off Records & Legislative Svc 1,002,630 Finance 2,073,730 City Audit 196,560 Human Resources 1,056,010 Police 36,849,710 Fire 23,944,250 Planning & Development 4,887,680 Engineering 7,569,460 Parks & Recreation 22,360,110 Library 6,070,250 Marine Operations 870,720 Non - Departmental 3,941,910 Public Utilities 275,480 Subotal 117,008,550 Use of Reserves Total Expenditures 117,008,550 Annual Budget Deficit Cumulative Budget Deficit 316,430 13.5% 322,270 1.8% 328,340 1.9% 334,620 1.9% 341,150 2.0% 348,360 2.1% 1,075,590 -1.5% 1,102,370 2.5% 1,129,950 2.5% 1,158,310 2.5% 1,187,540 2.5% 1,219,090 2.7% 1,735,030 9.5% 1,774,010 2.2% 1,814,140 2.3% 1,855,380 2.3% 1,897,930 2.3% 1,946,630 2.6% 990,180 -2.2% 1,012,540 2.3% 1,035,660 2.3% 1,059,450 2.3% 1,084,110 2.3% 1,113,300 2.7% 100.0% - 0.0% - 0.0% - 0.0% - 0.0% - 0.0% 1,652,360 1.4% 1,692,840 2.4% 1,734,510 2.5% 1,777,360 2.5% 1,821,520 2.5% 1,869,450 2.6% 1,130,440 12.7% 1,255,490 11.1% 1,284,060 2.3% 1,313,510 2.3% 1,343,780 2.3% 1,375,060 2.3% 2,405,570 16.0% 2,456,750 2.1% 2,509,670 2.2% 2,564,160 2.2% 2,620,750 2.2% 2,690,050 2.6% 207,370 5.5% 211,010 1.8% 214,780 1.8% 218,660 1.8% 222,710 1.9% 228,310 2.5% 1,173,410 11.1% 1,197,800 2.1% 1,222,930 2.1% 1,248,750 2.1% 1,275,450 2.1% 1,306,780 2.5% 39,139,980 6.2% 39,986,490 2.2% 41,073,550 2.7% 42,203,370 2.8% 43,387,000 2.8% 44,836,650 3.3% 25,528,490 6.6% 26,184,620 2.6% 27,095,660 3.5% 27,800,510 2.6% 28,694,780 3.2% 29,824,480 3.9% 5,400,550 10.5% 5,516,500 2.1% 5,634,110 2.1% 5,755,190 2.1% 5,880,950 2.2% 6,034,360 2.6% 7,857,040 3.8% 8,067,150 2.7% 8,122,570 0.7% 8,299,000 2.2% 8,481,510 2.2% 8,696,070 2.5% 23,590,520 5.5% 24,098,360 2.2% 24,967,590 3.6% 25,355,820 1.6% 25,934,370 2.3% 26,603,130 2.6% 6,759,060 11.3% 7,139,940 5.6% 6,917,140 -3.1% 7,030,990 1.6% 7,212,270 2.6% 7,351,000 1.9% 967,980 11.2% 988,880 2.2% 1,010,390 2.2% 1,032,470 2.2% 1,055,250 2.2% 1,080,740 2.4% 4,274,420 8.4% 3,966,728 -7.2% 4,040,258 1.9% 4,290,688 6.2% 4,293,068 0.1% 4,320,777 0.6% 275,450 0.0% 282,340 2.5% 289,400 2.5% 296,640 2.5% 304,060 2.5% 311,670 2.5% 124,479,870 6.4% 127,256,088 2.2% 130,424,708 2.5% 133,594,878 2.4% 137,038,198 2.6% 141,155,907 3.0% 124,479,870 1.8% 127,256,088 2.2% 130,424,708 2.5% 133,594,878 2.4% 137,038,198 2.6% 141,155,907 3.0% 322.322 322,322 Cif) 255,304 1737:474T 7114117673T 1,654,058) (3,212,027) 2,142,733) (5,354,760) Note: The estimated deficits above must be eliminated through increased revenues and /or decreased expenditures to maintain a millage rate of 5.1550 mills Estimated millage rate if revenues and expenditures were to be budgeted at the above forecasted numbers for all given years: 5.1162 5.1253 5.2102 5.3899 5.7249 62 50 C 45 40 35 30 25 20 15 10 5 10111.V, A0v 2004 2005 2006 2007 2008 Historical and Forecasted Available Reserve Balances 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 General Fund • Central Insurance • Pension Credit Bal. 2019 2020 2021 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1767 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 14.1 SUBJECT/RECOMMENDATION: City Attorney Evaluation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1768 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 14.2 SUBJECT/RECOMMENDATION: City Manager Evaluation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1765 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.1 SUBJECT/RECOMMENDATION: October Service Awards - Council Meeting SUMMARY: 5 Years of Service Joseph Czop Police Thomas Ingerson Marine and Aviation Thomas Murphy Marine and Aviation Cheri Drigan Gas Kevin Nurnberger Planning and Development Services Michael Mailles Gas Ronald Hayes Gas Raymond Croze Police Maria Beaver Police 10 Years of Service Ahmad Jackson Parks and Recreation Patricia McNames Library James Boise Parks and Recreation Christopher Melone Engineering John Warner Planning and Development Services Rafael Gray Public Utilities Terri Rowland Fire Timothy Smith Fire Christopher Hannigan Fire Christopher Trauner Information Technology Vincent Supernor Fire Mauricio Perdigon Fire Shawn Lawrentz Fire James Perz Police Bradley Keating Fire Christopher VanOpdorp Fire Jason Thibault Fire Thomas Knobl Fire Page 1 City of Clearwater Printed on 10/9/2015 File Number: ID#15-1765 15 Years of Service Mark Roberson Parks and Recreation Sherry Watkins Planning and Development Services Jason Jones Police Lenshawn Price Police William Higginbotham Police Kimberly Feeney Public Utilities Kevin Klein Police Kerri Spaulding Police Paul Capo Fire Alex Monte Fire Patrick Conrey Fire Christopher Hoyne Fire Gail Rini Utility Customer Service 20 Years of Service Christopher Brown Solid Waste Daniel Tupponce Police Jean Griggs Police Anne Fogarty France Economic Development and Housing Randy Foltz Public Utilities Jessie Croskey Engineering/Stormwater Judy Martin Gas 25 Years of Service David Bryan Fire Darian Dublin Solid Waste Kevin Garriott Planning and Development Services Page 2 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1775 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.2 SUBJECT/RECOMMENDATION: End of Session Report - The Honorable Chris Latvala, Florida House of Representatives SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1773 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.3 SUBJECT/RECOMMENDATION: Florida Manufacturing Month Proclamation - Becky Jo Burton, Bay Area Manufacturing Association (BAMA) SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1776 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.4 SUBJECT/RECOMMENDATION: United Way Month Proclamation - Mike Pryor, Solid Waste SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1777 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.5 SUBJECT/RECOMMENDATION: World Pancreatic Cancer Day Proclamation - Suzy Swenson, Pancreatic Cancer Action Network SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1789 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.6 SUBJECT/RECOMMENDATION: National Arts and Humanities Month Proclamation - Christopher Hubbard, Parks and Recreation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1772 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.7 SUBJECT/RECOMMENDATION: Clearwater Centennial Cup Presentation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1774 Agenda Date: 10/12/2015 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 18.8 SUBJECT/RECOMMENDATION: Pinellas Planning Council / Pinellas MPO - Whit Blanton, FAICP SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/9/2015 AStrategicAgendafor PinellasCounty Whit Blanton, FAICP Pinellas Planning Council & Pinellas Metropolitan Planning Organization October 14, 2015 TheRoleofthePPC&MPO Mission •To align resources with a compelling vision to improve our community and the Tampa Bay region. •Strengthen understanding of the issues and strategies important to an economically thriving, livable and sustainable Pinellas County. Tools •Policy framework •Communications •Long range and specific area/corridor/modal plans •Technical assistance, special projects, programs and grants •Federal funding sources and numerous public agency partners Transit Oriented Land Use Vision Map •Areas appropriate for higher densities/ intensities •Recognizes existing centers/corridors •Provides direction for future centers/corridors •Enables streamlined Countywide Plan Map amendments INTRODUCTION PolicyContext •Transportation funding remains the most effective way to guide growth and shape development form, but… •Tight budgets –funding is more competitive •Complex environment / partnerships to get things done •Policy makers need good sense of outcomes and economic implications •Development community needs a predictable process and clear expectations AFrameworkForDecision-Making VISION & GOALS OBJECTIVES PERFORMANCE MEASURES MONITORING OUTPUTS MONITORING OUTCOMES ADJUSTING PROCESSES CAPITAL PROJECTS STRATEGIES FUNDING MECHANISMS My3MonthPinellasObservations •Strong values on the importance of planning •Good inter-agency collaboration and communication •Creditable and effective staff •Concerns about trust in the regional planning process •Lack of clear vision and strategic implementation •Missing the role of an independent champion PPC/MPOInitiatives •Communications plan and agency branding •Countywide Plan implementation –Special projects –Evaluation in 18 months •Technical assistance and funding partnerships •Reshaping our planning process –Define strategic countywide areas of emphasis –Emphasize outcomes and align project funding criteria –Streamline project approvals PPC/MPOInitiatives •Incentive funds for catalyst projects –Complete streets –Corridor/area redevelopment plans •SPOTlight–Strategic Planning & Operations Topics –Priority emphasis areas next two years –Multi-jurisdictional planning for a desired set of outcomes Key Topics & Potential Areas of Focus •A Vision for the US 19 Corridor •Regional Transportation •Gateway Area Connectivity Plan •Safety for Vulnerable Users •Climate Change & Resilience •Enhancing Beach Access •Mixed-use Development •Public-Private Partnerships •Workforce Development Clearwater US19 Plan EnhancingBeachAccess •Take a multimodal approach •Consider community & corridor context •Support opportunities for mixed use development •Define, advance strategic project priorities VisionfortheUS19Corridor •Reinforce economic vitality •Enhance access for all users •Align investments with long-term trends •Better link transportation investments with land use changes –Safe walk, bike access –Bus Rapid Transit GatewayAreaMasterPlan •30 sq mile district; regional transportation hub •Partner with FDOT, PSTA, local gov’tand others •Foster on-going business leadership and support •Enhance connectivity, and access to guide economic growth in target areas TampaBayTMALeadershipGroup •Pinellas, Pasco and Hillsborough MPOs •Cooperative process of defining regional transportation priorities •Advisory to each MPO TheCSXOpportunity •CSX presentation to TB TMA Leadership Group 9/4 •Two segments possible for purchase •Whether to make a regional priority •Nov. 6 TMA Leadership Group workshop OurPath •Develop work plan based on September 21 PPC/MPO Board Workshop (follow-up workshop on December 4) •CSX workshop on November 6th •January 22nd Joint MPO/PSTA Board workshop •Countywide Plan Implementation •Define new project funding criteria and performance measures AStrategicAgendafor PinellasCounty Whit Blanton, FAICP Pinellas Planning Council & Pinellas Metropolitan Planning Organization October 14, 2015