10/12/2015 Pension Trustees Meeting Minutes October 12, 2015
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
e
Meeting Minutes
Monday, October 12, 2015
1 :00 PM
Council Chambers
Pension Trustees
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
Roll Call
Present 5 - Chair George N. Cretekos, Trustee Doreen Hock-DiPolito, Trustee
Jay E. Polglaze, Trustee Bill Jonson, and Trustee Hoyt Hamilton
Also Present—William B. Horne — City Manager, Jill Silverboard —Assistant City
Manager, Rod Irwin — CRA Executive Director/Assistant City
Manager, Pamela K. Akin — City Attorney, Rosemarie Call — City
Clerk, Nicole Sprague — Official Records and Legislative Services
Coo rd in ator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call To Order— Chair Cretekos
The meeting was called to order at 1:58 p.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the August 17, 2015 Pension Trustees meeting as submitted
in written summation by the City Clerk.
Trustee Hamilton moved to approve the minutes of the August 17,
2015 Pension Trustees meeting as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda — None.
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
Name, Job. Class, & Dept./Div. Pension Elig. Date
Chad Bugansky, Service Dispatcher, Gas Department 6/27/2015
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
Antwain Hamm, Recreation Specialist Parks and Rec.Dept. 6/29/2015
Felicia Dunn, Police Comm Operator Trainee, Police Dept. 6/29/2015
Stephany Maxwell, Police Comm Operator Trainee, Police Dept. 6/29/2015
Logan Bashline, Water Dist Operator Trainee, Public Utilities Dept. 6/29/2015
Zachary Harrell, Water Dist Operator Trainee, Public Utilities Dept. 6/29/2015
Joseph Gomes, Water Dist Operator Trainee, Public Utilities Dept. 6/29/2015
Marquis Cheeks, Solid Waste Worker, Solid Waste Dept. 6/29/2015*
Harold Davis, Solid Waste Worker, Solid Waste Dept. 6/29/2015**
Jacob Johnson, Survey Assistant I, Engineering Dept. 7/13/2015
Elizabeth Kirchoffer, Parks Service Tech I, Parks and Rec. Dept. 7/13/2015
Lakeisha Sims, Police Property Clerk, Police Dept. 7/13/2015
Anna Hancock, Public Info Coordinator, Public Comm. Dept. 7/13/2015
Gerimy Tisdale, Water Dist Operator Trainee, Public Utilities Dept. 7/13/2015
Andrew Schmidt, Police Service Technician, Police Dept. 7/13/2015
* Marquis Cheeks was employed in a temporary position from 4/13/2015 to
6/28/2015. He transferred to a full time position effective 6/29/2015 and will be
eligible for pension as of 6/29/2015.
** Harold Davis was employed in a temporary position from 4/13/2015 to
6/28/2015. He transferred to a full time position effective 6/29/2015 and will be
eligible for pension as of 6/29/2015.
Trustee Jonson moved to Approve the new hires for acceptance
into the Pension Plan as listed. The motion was duly seconded and
carried unanimously.
4.2 Approve the new hires for acceptance into the Pension Plan as listed.
Name, Job. Class, & Dept./Div. Pension Elig.Date
Laura Del Valle, Graphics Designer, Public Communications Dept 8/10/2015
Ryan Carrington, Fire Medic, Fire Department 8/10/2015
James Parks, Fire Medic, Fire Department 8/10/2015
David Sellman, Fire Medic, Fire Department 8/10/2015
Paul Sudduth, Fire Medic, Fire Department 8/10/2015
Joshua True, Fire Medic, Fire Department 8/10/2015
Carlos Pellitero, Fire Medic, Fire Department 8/10/2015
Cherise Wehinger, Personnel/Payroll Tech, Parks and Rec. Dept. 8/10/2015
Ramon Pires, Recreation Leader, Parks and Recreation Dept. 8/10/2015**
Robert Diehl, Fleet Mechanic, General Services Department 8/10/2015
Clarence Yancey, Police Property Clerk, Police Department 8/10/2015
Sean Deeran, Solid Waste Equipment Operator, Solid Waste Dept. 8/10/2015
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
Roxana Grinov, Librarian I, Library Department 8/23/2015 ***
Tabitha Green, Library Assistant, Library Department 8/24/2015 ****
Brandon Mize, Parks Service Techl, Parks and Recreation Dept. 8/24/2015 *****
Schnyyder Louis, Recreation Leader, Parks and Recreation Dept. 8/24/2015 ******
Angel Gonzalez-Pagan, Parking Enforcement Specialist, Engin. Dept. 8/24/2015
Bryson Church, Solid Waste Worker, Solid Waste Dept. 8/24/2015 *******
* Laura Del Valle was employed in a temporary position from 1/26/2015 to
8/09/2015. She transferred to a full time position effective 8/10/2015, and will
be eligible for pension as of 8/10/2015.
** Ramon Pires was employed in a temporary position from 5/16/2015 to
8/08/2015. He was hired into a full time position effective 8/10/2015, and will be
eligible for pension as of 8/10/2015.
*** Roxana Grinov was employed in a temporary position from 1/13/2014 to
8/22/2015. She transferred to a full time position effective 8/23/2015, and will
be eligible for pension as of 8/23/2015.
**** Tabitha Green was employed in a part time position from 1/27/2014 to
8/23/2015. She transferred to a full time position effective 8/24/2015, and will
be eligible for pension as of 8/24/2015.
***** Brandon Mize was employed in a temporary position from 6/08/2015 to
8/23/2015. He transferred to a full time position effective 8/24/2015, and will be
eligible for pension as of 8/24/2015.
****** Schnyyder Louis was employed in a temporary position from 5/30/2015
to 8/22/2015. He was hired into a full time position effective 8/24/2015, and will
be eligible for pension as of 8/24/2015.
******* Bryson Church was employed in a temporary position from 7/13/2015 to
8/23/2015. He was hired into a full time position effective 8/24/2015, and will be
eligible for pension as of 8/24/2015.
Trustee Hock-DiPolito moved to approve the new hires for
acceptance into the Pension Plan as listed. The motion was duly
seconded and carried unanimously.
4.3 Approve the following request of employees Roger Duncan, Marine and Aviation
Department, and Joseph Falcone, Police Department, for a regular pension as
provided by Sections 2.416 and 2.424 of the Employees' Pension Plan.
Roger Duncan, Tradesworker, Marine and Aviation Department, was employed
by the City on May 18, 1987, and his pension service credit is effective on that
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
date. His pension will be effective October 1, 2015. Based on an average
salary of approximately $49,767.33 over the past five years, the formula for
computing regular pensions and Mr. Duncan's selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $37,350.12
annually.
Joseph Falcone, Police Sergeant, Police Department, was employed by the
City on February 6, 1995, and his pension service credit is effective on that
date. His pension will be effective October 1, 2015. Based on an average
salary of approximately $91,407.57 over the past five years, the formula for
computing regular pensions and Mr. Falcone's selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $50,873.04
annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Duncan has met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service. Mr. Falcone has met the
hazardous duty criteria.
Trustee Polglaze moved to approve the following request of
employees Roger Duncan, Marine and Aviation Department, and
Joseph Falcone, Police Department, for a regular pension as
provided by Sections 2.416 and 2.424 of the Employees' Pension
Plan. The motion was duly seconded and carried unanimously.
4.4 Approve the following request of employees Peter Hegedus, Solid Waste General
Services Department; Kevin Matthews, Police Department; Janet McMahan, Planning
and Development Department; Wadine Shawen, Planning and Development
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Pension Trustees Meeting Minutes October 12, 2015
Department; and Gregory Turman, Public Utilities Department, for a regular pension
as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan.
Peter Hegedus, Building and Maintenance Supervisor, Solid Waste General
Services Department, was employed by the City on January 3, 1985, and his
pension service credit is effective on that date. His pension will be effective
August 1, 2015. Based on an average salary of approximately $60,748.40 over
the past five years, the formula for computing regular pensions and Mr.
Hegedus' selection of the 75% Joint and Survivor Annuity with a 10% Partial
Lump Sum, this pension benefit will be approximately $45,988.80 annually.
Kevin Matthews, Police Officer, Police Department, was employed by the City
on August 2, 1999, and his pension service credit is effective on that date. His
pension will be effective October 1, 2015. Based on an average salary of
approximately $74,767.91 over the past five years, the formula for computing
regular pensions and Mr. Matthews' selection of the 100% Joint and Survivor
Annuity, this pension benefit will be approximately $31,991.40 annually.
Janet McMahan, License Inspector, Planning and Development Department,
was employed by the City on December 3, 1984, and her pension service
credit is effective on that date. Her pension will be effective August 1, 2015.
Based on an average salary of approximately $55,345.54 over the past five
years, the formula for computing regular pensions and Ms. McMahan's
selection of the 50% Joint and Survivor Annuity, this pension benefit will be
approximately $45,121.20 annually.
Wadine Shawen, License Inspector, Planning and Development Department,
was employed by the City on August 27, 1984, and her pension service credit
is effective on that date. Her pension will be effective August 1, 2015. Based
on an average salary of approximately $49,587.63 over the past five years, the
formula for computing regular pensions and Ms. Shawen's selection of the
50% Joint and Survivor Annuity, this pension benefit will be approximately
$40,009.92 annually.
Gregory Turman, Public Utilities Coordinator, Public Utilities Department, was
employed by the City on July 24, 1985, and his pension service credit is
effective on that date. His pension will be effective August 1, 2015. Based on
an average salary of approximately $65,105.35 over the past five years, the
formula for computing regular pensions and Mr. Turman's selection of the
100% Joint and Survivor Annuity with a 20% Partial Lump Sum, this pension
benefit will be approximately $39,205.08 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Hegedus, Ms. McMahan, Ms. Shawen and Mr. Turman
have met the non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service. Mr. Matthews has met the
hazardous duty criteria.
Trustee Hamilton moved to approve the following request of
employees Peter Hegedus, Solid Waste General Services
Department; Kevin Matthews, Police Department; Janet McMahan,
Planning and Development Department; Wadine Shawen, Planning
and Development Department; and Gregory Turman, Public Utilities
Department, for a regular pension as provided by Sections 2.416
and 2.424 of the Employees' Pension Plan. The motion was duly
seconded and carried unanimously.
4.5 Approve the following request of employee Linda Treuhaft, Legal Department, to vest
her pension as provided by Section 2.419 of the Employees' Pension Plan.
Linda Treuhaft, Paralegal, Legal Department, was employed by the City on
May 11, 1998 and began participating in the Pension Plan on that date. Ms.
Treuhaft terminated from City employment on September 5, 2015.
The Employees' Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
following the month in which the employee normally would have been eligible
for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Ms. Treuhaft will meet the non-hazardous duty criteria and
begin collecting a pension in May 2017.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Jonson moved to approve the following request of
employee Linda Treuhaft, Legal Department, to vest her pension as
provided by Section 2.419 of the Employees' Pension Plan. The
motion was duly seconded and carried unanimously.
4.6 Approve the following request of employee Vern Erickson, Public Utilities, to vest his
pension as provided by Section 2.419 of the Employees' Pension Plan.
Vern Erickson, Water Plant Operator A, Public Utilities Department, was
employed by the City on March 7, 2005, and began participating in the Pension
Plan on that date. Mr. Erickson terminated from City employment on July 30,
2015.
The Employees' Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
following the month in which the employee normally would have been eligible
for retirement.
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City of Clearwater
Pension Trustees Meeting Minutes October 12, 2015
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Mr. Erickson will meet the non-hazardous duty criteria and
begin collecting a pension in April 2019.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Hock-DiPolito moved to approve the following request of
employee Vern Erickson, Public Utilities, to vest his pension as
provided by Section 2.419 of the Employees' Pension Plan. The
motion was duly seconded and carried unanimously.
4.7 Approve the recommended pension plan expenditures for fiscal year 2016, totaling
$318,400.
The Employees' Pension Plan does not have a legally required budget,
however all expenditures must be approved by the Trustees. The following are
routine administrative expenditures that staff is requesting approval of for
administrative efficiency.
The recommended expenditures for fiscal year 2016 reflect a $9,400, or 3.0%
increase from the fiscal 2015 expenditures. This increase is primarily due to
increased administrative support charges from the Human Resources
Department and the Finance Payroll Division, along with a $1,400 increase in
estimated costs of post-employment physicals.
Training and travel are the estimated costs of pension training and related
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City of Clearwater
Pension Trustees
5. Adjourn
Attest
Meeting Minutes October 12, 2015
travel, including fiduciary training for the Trustees and Pension Advisory
Committee (PAC) members. This is a not -to- exceed amount given uncertainty
regarding the number of Trustees and PAC members that may elect to pursue
training.
Reimbursements to the General Fund and Central Insurance Fund are for the
cost of oversight and administration of the Plan. The reimbursements are for
services provided by Human Resources, Payroll, and Finance personnel, along
with related operating expenditures.
The firm of Klausner, Kaufman, Jensen and Levinson currently serves as the
Plan's pension attorneys. Annual attorney fees also include medical bills for
medical services authorized by the PAC.
Money manager, performance measurement consulting, safekeeping, and
actuary fees are all governed by contracts separately approved by the
Trustees, and are not included in this agenda item total.
APPROPRIATION CODE AND AMOUNT:
0646 - xxxxx- 5xxxxx (various pension plan expenditure codes)
In response to a question, Finance Director Jay Ravins said the
increased reimbursement to the General Fund /Central Insurance Fund
(Human Resources) is for an additional five hours of staffing from
Human Resources in support of the pension plan. The additional hours
are based on recent experience; not an increased salary cost.
Trustee Polglaze moved to approve the recommended pension plan
expenditures for fiscal year 2016, totaling $318,400. The motion
was duly seconded and carried unanimously.
The meeting adjourned at 2:03 p.m.
Qit) rk,Q r• C.rts
Chair
Employees' Pension Plan Trustees
City of Clearwater