06/09/1998CIVIL SERVICE BOARD
CITY OF CLEARWATER
June 9, 1998
Present: Colbert Henley Chair
Bill Carroza Board Member
Wayne Brett Board Member
Catherine Adams Board Member
Leslie Dougall-Sides Assistant City Attorney
Paul O’Rourke Special Assistant to the City Manager
Cynthia Davis-Gryce Human Resources Manager
Steve Szep Intern
Patricia O. Sullivan Board Reporter
Absent: Elizabeth Deptula Board Member
The Chair called the meeting to order at 5:00 p.m. at the Municipal Services Building.
To provide continuity for research, items are in agenda order although not necessarily discussed in that order.
ITEM #2 - Approval of Minutes
Member Carroza moved to approve the minutes of the regular meeting of February 10, 1998, as recorded and submitted in written summation to each board member. The motion was duly seconded
and carried unanimously.
ITEM #3 - Presentation - Proposed changes to Civil Service Rules & Regulations
Human Resources Manager Cynthia Davis-Gryce indicated staff had distributed copies of draft changes to Civil Service Rules & Regulations which update language and processes that facilitate
hiring and other needs. In reference to her June 9, 1998, memorandum, Ms. Davis-Gryce reviewed the listed changes under consideration.
In response to a question regarding Rule #16, now Rule #15, which shortens from 6 months to 3 months the time resignations can be withdrawn and eligibility retained for reemployment
lists, Intern Steve Szep stated employees who resign voluntarily, should realize they cannot return. In response to a question, Assistant City Attorney Leslie Dougall-Sides said the
City cannot reemploy former employees who are receiving City retirement benefits but can contract with them for services.
Ms. Davis-Gryce reported staff has incorporated the FMLA (Family Medical Leave Act) language into the draft. Another change expands the wellness program. She discussed the review process
outlined in the memorandum. The draft also will be reviewed by the Human Resources Department, union representatives, other City departments, the Legal Department, City Manager’s Office,
and Civil Service Board. She anticipates the process will be completed this summer.
In reference to Rule #7, now Rule #8, it was recommended applicants on eligibility lists be listed in the order of their scores rather than alphabetically as the score is an important
qualifier. Mr. Szep said employees who do not score high may have other valuable qualifications such as experience. Staff is working to streamline the hiring process.
It was recommended it be mandatory to post all job vacancies in each department. Special Assistant to the City Manager Paul O’Rourke said that would be difficult to accomplish. Staff
has access to the job line and home page which list all job openings. In response to a concern, Ms. Davis-Gryce said all job openings are listed. After the draft changes are approved,
the Human Resources Department will make presentations to all departments regarding benefits, changes in policy, work issues, Human Resources policy, etc. It was suggested a reminder
indicating job openings are available electronically be printed quarterly in the employee newsletter.
ITEM #4 - Director’s Reports
Rick Ebelke will serve as Human Resources Interim Director until October 1, 1998.
ITEM #5 - Old Business - None.
ITEM #6 - Other Items for Board Discussion - None.
ITEM #7 - Employees/Citizens To Be Heard - None.
ITEM #8 - Adjournment
The meeting adjourned at 5:35 p.m.