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10/14/2015 City Council Meeting Minutes October 14, 2015 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 B I d, I 0 T Meeting Minutes Wednesday, October 14, 2015 6:00 PM Council Chambers City Council Page 1 City of Clearwater City Council Meeting Minutes October 14, 2015 Roll Call Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Hoyt Hamilton and Vice Mayor Jay E. Polglaze Also Present: William B. Horne I I — City Manager, Jill Silverboard —Assistant City Manager, Rod Irwin —Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague — Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation — Rev. Curtis Paige from Heritage United Methodist Church 3. Pledge of Allegiance — Councilmember Jonson 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) - Given 4.1 October Service Awards - Council Meeting One service award was presented to a city employee. 4.2 End of Session Report - The Honorable Chris Latvala, Florida House of Representatives 4.3 Clearwater Centennial Cup Presentation to Clearwater High School — Keith Mastorides, Principal 4.4 Florida Manufacturing Month Proclamation, October 2015 - Becky Jo Burton, Bay Area Manufacturing Association (BAMA) 4.5 Pinellas Planning Council / Pinellas MPO -Whit Blanton, FAICP Mr. Blanton provided a PowerPoint presentation reviewing the strategic agenda for Pinellas County. 4.6 United Way Month Proclamation, October 14, 2015 through November 13, 2015 - Mike Pryor, Solid Waste Page 2 City of Clearwater City Council Meeting Minutes October 14, 2015 4.7 World Pancreatic Cancer Day Proclamation, October 2015 - Suzy Swenson, Pancreatic Cancer Action Network 4.8 National Arts and Humanities Month Proclamation, October 2015 - Christopher Hubbard, Parks and Recreation 5. Approval of Minutes 5.1 Approve the minutes of the October 1, 2015 City Council Meeting Minutes as submitted in written summation by the City Clerk. Councilmember Jonson moved to approve the minutes of the October 1, 2015 City Council Meeting Minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda — None. 7. Consent Agenda 7.1 Approve a recommendation by the Public Art and Design Board for the commission of a public art installation for the Main Branch Library located at 100 North Osceola Avenue, as designed by artist Douwe Blumberg, for a total cost of$52,260.94 to be funded from Main Library Entryway Improvement Funds (CIP 315-93529). (consent) 7.2 Approve contracts (blanket purchase orders) for Baker and Taylor and Ingram Library Services for the acquisition of library books and materials for the contract period of October 1, 2015 through September 30, 2016, and authorize the appropriate officials to execute same. (consent) 7.3 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2015-2016 in the amount of$99,600 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math, entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials to execute same. (consent) 7.4 Approve blanket purchase order for sod services to Lira Sod, Inc. of Lake Placid, Florida, in the annual amount of$250,000 (Invitation to Bid 63-15), and two one-year renewal terms at the City's option and authorize the appropriate officials to execute Page 3 City of Clearwater City Council Meeting Minutes October 14, 2015 same. (consent) 7.5 Approve the Purchase Contract for the City's purchase of real property located at 2375 N.E. Coachman Road, Clearwater, FL, with a purchase price of$210,000 and total expenditures not to exceed $223,700 including an environmental audit, demolition expenses and closing costs; authorize the appropriate officials to execute same, together with all other instruments required to affect closing; and transfer funds from Open Space impact fees to Park Land Acquisition (CIP315-93133), at first quarter to cover this purchase. (consent) 7.6 Approve a blanket purchase order to LM Scofield Company of Rutherford, NJ for the purchase of Scofield Revive Color Stain for $172,800, includes shipping and 10% contingency, to be used to refurbish Beach Walk, and authorize the appropriate officials to execute same. (consent) 7.7 Approve a Sovereignty Submerged Lands Fee Waived Lease between the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (Lessor) and City of Clearwater (Lessee) for the use of State sovereignty submerged land to construct a boardwalk and a pier at the eastern most terminus of Papaya Street where it ends at the seawall part of the Marina District Boardwalk project and authorize the appropriate officials to execute same. (consent) 7.8 Approve settlement of workers' compensation claim of Mr. Christopher Buehler, for payment of$100,000.00 inclusive and authorize the appropriate officials to execute same. (consent) 7.9 Approve a Construction Manager at Risk proposal from Keystone Excavators Inc., of Oldsmar, Fl, in the amount of$121,220.00 for construction of Sand Key Beach Access Parking Lot Improvements, and authorize the appropriate officials to execute same. (consent) 7.10Approve a grant of$75,000 in General Fund Reserves to be set aside as a commitment for the local government contribution that is required for applicants to participate in the State of Florida's Low Income Housing Tax Credit Program (LIHTC) to SP Trail LLC for Chestnut Trail, a proposed 80-unit senior affordable rental housing development to be developed by Southport Development, Inc.; and authorize the appropriate officials to execute same. (consent) 7.11Approve the City Manager's/Director of Parks and Recreation's recommendation to self-insure against risk and loss for claims, which arise from those activities directed by the City or within the City's care, custody and control during the Clearwater Jazz Holiday music festival. (consent) Councilmember Hock-DiPolito moved to approve the Consent Agenda. The motion was duly seconded and carried unanimously. Page 4 City of Clearwater City Council Meeting Minutes October 14, 2015 Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway; and Pass Ordinances 8771-15, 8772-15 and 8773-15 on first reading. (ATA2015-08002) The City of Clearwater Public Utilities Department is expanding sewer service into a neighborhood located generally south of Druid Road, west of South Belcher Road, east of South Hercules Avenue and north of Lakeview Road. This neighborhood contains a large concentration of properties within unincorporated Pinellas County. To date, ten properties have voluntarily annexed into the City as a result of this project and 11 more properties are currently in the process of annexing. This application includes four parcels with recorded Agreements to Annex (ATAs) that have become contiguous in the Belcher Area Sanitary Sewer Extension Project Area. Current or previous owners of these properties entered into ATAs between 1987 and 2015 in order to obtain sanitary sewer service. The Planning and Development Department is initiating this project to bring the properties into the City's jurisdiction in compliance with the terms and conditions set forth in the agreements. These properties are occupied by four detached dwellings on 0.945 acres of land. All properties are contiguous to existing City boundaries in at least one direction. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The properties currently receive water service from Pinellas County. Collection of solid waste will be provided to the properties by the City. Three of the parcels have already been connected to the City's sanitary sewer system. The remaining parcel will be connected when it is available. All fees have been paid. The properties are located within Police District II and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. Water service will continue to be provided by the County. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and Page 5 City of Clearwater City Council Meeting Minutes October 14, 2015 • The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Policy A.7.1.3: Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. • The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of these properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties is consistent with the uses allowed in the District and the properties comply with the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City's Comprehensive Plan and Community Development Code; and • The properties proposed for annexation are contiguous to existing City limits along at least one property boundary. Therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Vice Mayor Polglaze moved to approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2147, 2167 and 2173 Burnice Drive and 2118 Pleasant Parkway. The motion was duly seconded and carried unanimously. Ordinance 8771-15 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8771-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton, and Councilmember Page 6 City of Clearwater City Council Meeting Minutes October 14, 2015 Jonson Ordinance 8772-15 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 8772-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton, and Councilmember Jonson Ordinance 8773-15 was presented and read by title only. Councilmember Hock-DiPolito moved to pass Ordinance 8773-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton, and Councilmember Jonson 8.2 Approve State Housing Initiatives Partnership (SHIP Program) Close Out Annual Report for Fiscal Year 2013-2014. The Florida Legislature enacted the Williams E. Sadowski Affordable Housing Act in 1992. This act created a dedicated revenue source for the state and local housing trust funds. This dedicated revenue source funds state and local housing programs and assists local governments in meeting the housing needs of its population. The Sadowski Act created the State Housing Initiatives Partnership (SHIP) Program. Through the SHIP Program, Economic Development and Housing has provided funding for the following housing activities: down payment and closing costs assistance for existing structures, the rehabilitation of owner occupied single-family dwellings, the acquisition and rehabilitation of existing dwellings, and the construction of new dwellings in the City's target and revitalization areas. For fiscal year 2013-2014, The Florida Legislature did not award any dollars from the dedicated revenue source to the SHIP Program, however, the legislature created Senate Bill 1852 from the National Mortgage Settlement. The City received $158,624 from the national mortgage settlement for fiscal year 2013-2014. The money received from the settlement was to be used according to SHIP statutes, rules and the parameters of the City's local housing assistance plan. Senate Bill 1852, provided a shortened expenditure deadline for fiscal year 2013-2014, and required that twenty percent of the allocation received should be used for special needs households. All local governments provided with fiscal year 2013-2014 settlement funds Page 7 City of Clearwater City Council Meeting Minutes October 14, 2015 must submit to Florida Housing Finance Corporation their close out annual reports by October 31, 2015. These annual reports provide details of how funds were expended. For fiscal year 2013-2014, the Housing Division used the $158,624 from the mortgage settlement received from the State and over $128,960 in SHIP program income to assist 24 households and met the fundamental requirement of Senate Bill 1852 by assisting over 10 special needs households. Vice Mayor Polglaze moved to approve State Housing Initiatives Partnership (SHIP Program) Close Out Annual Report for Fiscal Year 2013-2014. The motion was duly seconded and carried unanimously. 8.3 Continue to November 5, 2015: Deny the request from 200 Garden, LLC to vacate the alley located within the 200-block between North Fort Harrison Avenue and North Garden Avenue; and reject Ordinance 8776-15 on first reading. (VAC2015-07) 200 Garden, LLC has requested the vacation of the alley lying within the 200 block between North Fort Harrison Avenue and North Garden Avenue. The right-of-way is 16-feet wide and is posted one-way westbound. The office building at 200 N Garden is south of the alley and their parking area is north of the alley. The property owner is requesting the vacation to eliminate cut-through traffic to improve safety conditions for employees crossing the alley on foot. There are public and private utilities located within the right-of-way. If approved, the City will retain a utility easement over the vacated area and the ordinance requires the property owners to grant easements to Duke Energy and Verizon Florida. Ordinance 8776-15 also retains an easement for ingress and egress over the east 140 feet for solid waste collections by the City. Two other entities own property fronting the alley proposed for vacation; both have submitted letters of no objection. The staff recommendation for Council to deny the request was brought forth by the Planning & Development Department. Vacating this right-of-way would be contrary to the Design Guidelines of the Clearwater Downtown Redevelopment Plan as adopted by City Council. The following conditions are considered inappropriate according to the Design Guidelines: • Vacating existing rights-of-way to form consolidated blocks without providing alternative pedestrian and vehicular access to serve the proposed development and vicinity. • Large blocks which prohibit pedestrian access through the block and/or prohibit access within and around the development. Page 8 City of Clearwater City Council Meeting Minutes October 14, 2015 In response to this objection, the property owner indicated that he would be willing to allow continued pedestrian access through the alley. Councilmember Hamilton moved to continue Item 8.3 to November 5, 2015. The motion was duly seconded and carried unanimously. 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 8775-15 on second reading, amending the Clearwater Code of Ordinances, Appendix A - Schedule of Fees, Rates and Charges. Ordinance 8775-15 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 8775-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton, and Councilmember Jonson 9.2 Adopt Ordinance 8769-15 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2015 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas Fund, Solid Waste and Recycling Fund, Parking Fund, and Administrative Services Fund. Ordinance 8769-15 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Ordinance 8769-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton, and Councilmember Jonson 9.3 Adopt Ordinance 8770-15 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2015 to reflect a net increase of $1,496,000. Ordinance 8770-15 was presented and read by title only. Vice Mayor Polglaze moved to adopt Ordinance 8770-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Page 9 City of Clearwater City Council Meeting Minutes October 14, 2015 Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton, and Councilmember Jonson 10. City Manager Reports 10.12015 Charter Review Committee Final Report - Brain Aungst, Jr., Committee Chair Mr. Aungst thanked staff and the individuals who served on the committee and reviewed the following recommended prioritized changes: High Section 2.01(d)(5)(vii): *Revise the 30 year lease restriction to enable to City to enter into 65 year leases. *Strike the last sentence relating to leases of real property in an industrial park. Mr. Aungst said a thirty-year lease is a very short time. The recommendation does not require the City to lease for the suggested time but provide more flexibility to staff when it comes to attracting developers. There is no industrial park in zoning or land use designation. Section 2.01(d)(6): *Allow a city owned amphitheater/bandshell and associated facilities including temporary seating. *Allow floating restroom facilities *Allow parking spaces to be designated for use by slip tenants. *Allow booths for ticket sales and directional signage. *Allow fencing and gates for security- *Allow concessions for rental of non-motorized recreational equipment including but not limited to kayaks, paddleboats, and paddleboards. *Remove ticket booths from list of items not permitted. *Remove language in the last sentence of the first paragraph to permit the City owned tennis courts to be relocated anywhere on the Bluff. Mr. Aungst said the restroom facilities would serve the boat slip tenants and would not be open to the public. Section 2.01(d)(7) *Allow portions of Main Library to be leased and used for caf6 or restaurants, special events, art galleries and other municipal or Page 10 City of Clearwater City Council Meeting Minutes October 14, 2015 commercial uses. The recommendation enables the City to enter into leases for uses compatible with the library. Section 2.04: *Increase the mayor's minimum salary to $35,000 plus CPI and councilmember's minimum salary to $30,000 plus CPI. The Committee identified that they would like to see more opportunity for people to seek office. Those under the age of forty typically cannot afford to make the sacrifice for the position for less than a part-time salary. Section 3.03: *Allow Council to confirm the hiring of the Fire and Police Chiefs and the Assistant City Managers. Section 7.02: *Increase timeframe requirement for charter review from every 5 years to every 6 years. Medium Section 2.01(d)(5)(ii): *Eliminate the need for competitive bids when the City owns the underlying fee interest on surplus right-of-way property and the buyer owns all of the surrounding property. The purchase price for the right-of-way property would need to exceed the appraised value of the property. The recommendation would not apply to the city hall property, or property in the charter with referendum requirements. Section 2.01(d)(5)(vi): *Allow Council to vacate utility easements that terminate at a waterbody. This would in no way effect public access easements to the waterfront. Mr. Aungst said the recommendation would not effect the public's ability to access the water. Low Section 2.01(d)(4): *Repeal section which exempts Dunedin Pass, Stevenson's Creek, maintenance and emergency dredging from referendum. Page 11 City of Clearwater City Council Meeting Minutes October 14, 2015 Mr. Aungst said the public is confused by the current language. The current provision does not protect Stevenson's Creek or Dunedin Pass from dredging, rather, it exempts Stevenson's Creek and Dunedin Pass from the referendum requirement. The recommended change is a housekeeping item. The City does not dredge unless it is maintenance or emergency. Other Recommendations: Section 2.05 & Sections 3.01 — 3.03: *Appoint a task force to engage the community and advise Council whether or not to pursue strong mayor for the 2018 election. The Committee realized there was no public outcry or call to action to change the form of government. The Committee envisions the task force committee would engage the community to determine if there was support to change the form of government. Mr. Aungst said the Committee received a letter from the Audubon Society supporting that the charter be amended to require that any land use amendment involving Preservation zoning (i.e., Preserved to Institutional, Preserved to Residential, etc.) require a referendum, or any development on preserved land require a referendum. Mr. Aungst said Florida Statutes Section 163.3167 prohibits new referendum requirements be placed on a municipal charter for a development order or a land use amendment. Council thanked the Committee Members for their service and efforts. The City Attorney said if Council chooses to move forward with any of the recommendations, second reading must occur by December 17. Draft referendum questions will be reviewed with the Charter Committee prior to first reading. Some of the recommendations may be grouped in one question. Council may chose not to combine certain issues if believed to be controversial. Each referendum question is limited to 75 words or less. The City Attorney said the ballot questions will be grouped by like matters. One individual supported that the charter be amended to protect lands zoned preserved, which was included in the Moccasin Lake Park Management Plan's Goals. In response to questions, the City Attorney said the request that was presented to the Committee related to all preservation zoned property. Page 12 City of Clearwater City Council Meeting Minutes October 14, 2015 A great deal of the preservation zoned property within city limits is not city- owned. The request presented to Committee by the Audubon Society would be prohibited by state law. The Planning Department has been working on changes to the zoning of Moccasin Lake Park and recently added the definition of environmental park that would address the suggestion made this evening. The City Attorney said that preservation zoning does not allow any structures, environmental parks are allowed, which permit boardwalks. The language presented by Liz Drayer and the Audubon Society tracked the existing language for Open Space Recreation (OSR), which meant the property could not be maintained or used for any use except preservation. In the case of privately owned property, not all of the preservation zoned property will be wetlands and when development takes place around it, the delineation of preservation may change. Some of Moccasin Lake will be zoned preservation and the portions with structures will become OSR. The City cannot sell or use it for other than OSR uses. OSR does allow a wider variety of uses than preservation zoning. The City Manager said staff is moving forward with the Moccasin Lake Master Plan. One individual suggested that Council discuss and vote on each recommended change. One individual opposed the recommendation to repeal Section 2.01(d)(4) and Stated that the Environmental Advisory Board (EAB) should have reviewed the recommended changes. The City Attorney said the language regarding the dredging of Dunedin Pass goes back to the 1978 charter when the Dunedin Pass was open to allow dredging without a referendum. In 2002, Stevenson's Creek was added because staff knew it was going to be dredged by the Army Corps of Engineers. The language is misinterpreted regularly, it does not disallow dredging Stevenson's Creek or Dunedin Pass without a referendum. The recommendation to repeal was brought forward because the only time a referendum would be required is when more than 10,000 cubic yards would be dredged that is not maintenance, emergency, Dunedin Pass or Stevenson's Creek. One individual supported the recommended changes for Sections 2.01(d)(5(vii), 2.01(d)(6), 2.01(d)(7). One individual requested that that the EAB review the recommended change for Section 2.01(d)(4). One individual supported the recommended changes associated with Coachman Park. Page 13 City of Clearwater City Council Meeting Minutes October 14, 2015 The Council recessed from 8:09 p.m. to 8:16 p.m. Discussion ensued with consensus to vote on each individual recommendation and to direct staff to draft ballot questions supported by council. Councilmember Jonson moved not to include the recommended changes for Section 2.01(d)(4). The motion was duly seconded and carried unanimously. Councilmember Hock-DiPolito moved to include the recommended changes for Section 2.01(d)(5)(vi). The motion was duly seconded. One individual requested clarification on the proposed recommendation. The City Attorney said the recommendation addresses utility easements, such as a stormwater line that ends at the water's edge, which do not provide public access to the water. The right-of-way ends that provide public access will remain protected. Staff wanted to clarify that the City could vacate a utility easement. In response to a suggestion, the City Clerk said the education component on the ballot questions will include what a yes or no vote mean. Staff will work on the education component after the ballot questions have been finalized. It was suggested that staff try to clarify the language to make it easier to understand. Upon the vote being taken, the motion carried unanimously. Vice Mayor Polglaze moved to include recommended changes to Section 2.01(d)(5)(ii). The motion was duly seconded and carried unanimously. Councilmember Jonson moved to include recommended changes to Section 7.02. The motion was duly seconded and carried unanimously. Councilmember Hock-DiPolito moved to include changes to Section 3.03. The motion was duly seconded. In response to questions, the City Manager said he disagreed with any action that compromises the city manager's ability to manage staff. The City Attorney said the inability to fire the Police Chief, Fire Chief or Assistant City Managers would not change. The recommendation is to Page 14 City of Clearwater City Council Meeting Minutes October 14, 2015 confirm only the hiring. The Committee wanted Council to have the power to confirm the hiring of those positions. If Council does not confirm the individual is not hired, controlling the city manager's hiring ability. Discussion ensued with concerns expressed that the suggested change would dilute the ability to hold the city manager responsible and chip away at the current form of government. It was stated the St. Petersburg City Council is feeling less empowered in the hiring of key roles. Support was expressed to pursue the recommended change as it does not take away any responsibility from the city manager and is similar to the advise and consent role of the United State Senate on key roles. Mr. Aungst said the Committee spent a tremendous amount of time discussing the form of government. The Committee discussed allowing the Council to fire the listed positions but did not include the recommendation because it would denigrate the separation of powers once the individuals were employed. The Committee wanted Council and the public to have an opportunity to be involved in the confirmation of the hire prior to employment, similar to the process used in Tampa. The confirmation would occur at a public hearing. In response to a question regarding the hiring of the last two police chiefs, the City Manager said after an internal review of potential candidates after Chief Sid Klein retired, it was in the community's best interest to conduct a search since there was not an individual who met the job criteria. In the hiring of the current police chief, the internal review identified there was an internal candidate. One individual supported tabling the decision for another time. One individual questioned the Committee's recommendation to increase council salaries because councilmembers do too much and yet this recommendation provides for additional work. Upon the vote being taken, the motion failed unanimously. Councilmember Hamilton moved to include recommended changes to Section 2.04. The motion was duly seconded. In response to a question, the City Attorney said council passed an ordinance that established council salaries that includes an annual CPI, unless Council votes not to accept the annual CPI. The Charter does not set the annual salary. Page 15 City of Clearwater City Council Meeting Minutes October 14, 2015 Discussion ensued with concerns expressed that the amount suggested would not be enough to attract individuals, in the future there may not be people willing to run for council, and that the question would overshadow other referendum questions. One individual opposed the recommendation. Upon the vote being taken, Councilmembers Hamilton and Jonson voted "Aye"; Mayor Cretekos, Vice Mayor Polglaze, and Councilmember Hock-DiPolito voted "Nay". Motion failed. Councilmember Hock-DiPolito moved to include recommended changes to Section 2.01(d)(7). The motion was duly seconded. In response to questions, the City Attorney said the recommendation would not apply to the whole library. The Committee wanted broader uses allowed, such as restaurants and cafes. The Library Director recommended library consistent uses but the Committee did not make that recommendation. Assistant City Manager Rod Irwin said the library is identified to be an attractor and activity center by ULI. Libraries are changing the way they traditionally function, potentially providing services that are commercially viable. Discussion ensued with support expressed to limit commercial uses that are consistent with library uses. Councilmember Hock-DiPolito moved to amend the recommendation to state, "...other municipal or compatible commercial uses." The motion was duly seconded and carried unanimously. Upon the vote being taken, as amended, the motion carried unanimously. Councilmember Hock-DiPolito moved to include the recommended changes to Section 2.01(d)(6). The motion was duly seconded. In response to questions, The City Attorney said the recommendation would allow the amphitheater/bandshell to be built anywhere on the property. The Committee did not contemplate permanent seating. The restroom facilities would be for boat slips tenants only. The recommendation regarding fencing allows the boat slips to be locked and secured in the evening. The City Attorney said the proposed recommendations would allow the tennis courts to be relocated anywhere. The recommendations Page 16 City of Clearwater City Council Meeting Minutes October 14, 2015 would allow ticket booths for things that are already allowed there, such as water taxis/ferries, excursion boats, and other similar uses. Upon the vote being taken, the motion carried unanimously. Councilmember Hock-DiPolito moved to include the recommended changes to Section 2.01(d)(5)(vii). The motion was duly seconded. In response to a question, the City Attorney said the recommendation was to increase the initial term to 65 years. The cumulative term would be 95 years. Upon the vote being taken, the motion carried unanimously. Councilmember Jonson moved to direct the City Attorney to draft ballot language that would apply on city-owned preservation property. Motion failed for lack of a second. It was stated that the recommendation related to appointing a task force to engage the community and advise the Council whether or not to pursue strong mayor for the 2018 election will be considered by council at a future date. 10.2Authorize the funding of city medical insurance and a contract between the City and Cigna Healthcare for administrative services under a partial self-insured funding arrangement for the period January 1, 2016 through December 31, 2016, at a total not-to-exceed $18.2 million, to be funded through city budgeted funds, and payroll deduction of employee premiums. For plan year 2016, an actuarially supported renewal based on the City's claims trending projected an increase of 7.7% in funding of the plan based on an increase in rates, in order to maintain the current plan design and participation in Cigna's Local Plus Network. The Local Plus Network recognizes a sub-group of physicians within their network that are achieving optimal outcomes in patient care and cost savings. While participation in this plan reduced the City's calendar year medical claims cost by 6.1%, a 35.2% increase in pharmacy claims costs actually increased overall plan costs by 2.4%. The proposed renewal will maintain the existing PHA Cigna Local Plus Network plan option while offering a new buy-up plan option that will enable participants to utilize the Cigna Open Access Plus network. Participants will still be required to complete a Personal Health Assessment through the Employee Health Center in order to be eligible for one of these plans. Participants, who choose not to complete the PHA, will be enrolled in a base plan with a different Page 17 City of Clearwater City Council Meeting Minutes October 14, 2015 schedule of benefits. This proposed renewal will incorporate mental health, substance abuse, and EAP coverage. The City's Benefits Committee voted unanimously to recommend to City Council that the proposed plan design, rates, and health assessment requirements be adopted and Cigna be retained as the administrator of the City's account for 2016. The recommendation also maintains the current funding strategy for city contributions of 100% of the cost of employee coverage, 75% of the cost of Employee plus one coverage, and 68% of the cost for Employee plus Family coverage. City staff concurs with the Benefits Committee recommendation. The cost of implementing this plan option would result in an increase to the City's contribution of an estimated $1.4 million, or 10.8% for calendar year 2016 versus the prior year. Approximately $1 million of the increase is attributable to the estimated 7.7% increase in funding rates per above. The remaining $400 thousand is attributable to an increase in the covered headcount resulting from an increase in covered positions during Fiscal Year 2015, along with new positions budgeted for Fiscal Year 2016. The total estimated calendar year 2016 cost is $18.2 million ($14.4 million City share, $3.8 million employee/retiree/cobra share). For fiscal year 2016, the City has budgeted $14.7 million for approximately 1632 full time positions for the City's share of medical insurance coverage. The City's estimated fiscal 2016 employer costs per this recommendation are estimated at$14.1 million resulting in an estimated budget surplus of$600 thousand. Councilmember Hamilton moved to authorize the funding of city medical insurance and a contract between the City and Cigna Healthcare for administrative services under a partial self-insured funding arrangement for the period January 1, 2016 through December 31, 2016, at a total not-to-exceed $18.2 million, to be funded through city budgeted funds, and payroll deduction of employee premiums. The motion was duly seconded and carried unanimously. 11. City Attorney Reports — None. 12. Other Council Action 12.1 City Attorney Evaluation AND Page 18 City of Clearwater City Council 12.2City Manager Evaluation Meeting Minutes October 14, 2015 Councilmembers gave positive evaluations to the City Attorney and City Manager. Councilmember Jonson expressed concerns regarding the City Manager's performance and provided an overall rating of 3.5 on the ICMA appraisal form. It was stated that the City Manager carries out Council's directives, not individual councilmember directives. 13. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Jonson said he was pleased to have the Pinellas Planning Council /Pinellas MPO Executive Director Whit Blanton at the meeting. Monday's worksession was longer than usual but productive. He thanked Vice Mayor Polglaze for his suggestion regarding the downtown post office. He wished the Council and staff a safe and productive to trip to Nagano. 14. Closing Comments by Mayor 15. Adjourn Attest City Clerk City of Clearwater Mayor Cretekos reviewed recent and upcoming events. The meeting adjourned at 10:22 p.m. - Wif AcrCk%oS Mayor City of Clearwater Page 19