08/13/1996CIVIL SERVICE BOARD
CITY OF CLEARWATER
August 13, 1996
Present: John Doran Chair
Bill Carroza Board Member
Sydney Snair Board Member
Annette Patterson (Arrived 5:10 p.m.) Board Member
Wayne Brett Board Member
H. Michael Laursen Human Resources Director
Brenda Moses Board Reporter
1. Meeting Called to Order
The regular session of the Civil Service Board was called to order at 5:00 p.m. by John Doran, Chair, in the Human Resources Testing Room at the Municipal Services building. In order
to provide continuity for research, the items will be listed in agenda order although not necessarily discussed in that order.
2. Approval of Minutes of Meeting of June 11, 1996
A motion was made by Mr. Carroza to approve the minutes, duly seconded, and carried unanimously.
3. Director’s Reports:
A. Information on Employee Growth History
Mr. Laursen distributed handouts on budgeted municipal employees and 14 year growth history. Information included full time equivalents from 1988 through year to date 1996, and recommended
employment numbers for 1997. It was noted employment needs are sometimes outsourced, and some positions are being changed back to full time, in-house positions. Mr. Laursen will ask
the budget office for a current total of outsourced positions.
B. Discussion on Rule 9 - Probationary Period
Mr. Laursen distributed a draft of proposed probationary rating procedures, and Rule 9. The current rule requires the employee initiate a request to be certified to permanent status.
The proposal suggests streamlining the probationary report form. Rather than 3 different forms during the initial 6 month probationary period, one form would be processed. Department
managers would retain the first and third month evaluations, and upon completion of the fifth month evaluation, the form would be sent to Human Resources. All reviews would be incorporated
onto one form. If the City has not taken a specific action to either terminate an employee, or extend the probationary period, as in the case of CWA employees, the employee would be
automatically certified via computer entry. No request by either the employee or the City would be necessary after completion of the 6 month period. Entry level police officers and
firefighters have a
1 year probationary period. Each time an employee is promoted or transferred, there is a probationary period. Employees’ immediate supervisors approve certification requests, which
are then sent to the City Manager for final approval. Proposals will be finalized this week, sent to all interested parties, with the opportunity for a public hearing. If a public
hearing is requested, a special meeting will be scheduled with the board. Some wording changes were discussed, specifically relating to transfers made during a probationary period,
where department heads use their discretion to determine whether an employee should serve an entire 6 month probationary period after the transfer.
4. Old Business
No old business was discussed.
5. Other Items for Board Discussion
There were no other items for discussion.
6. Employees/Citizens to be Heard
There were no employees or citizens to be heard.
7. Adjournment
A motion was made by Mr. Carroza to adjourn at 5:22 p.m., duly seconded and carried unanimously.
_________________________________
Chair
Civil Service Board
Attest:
_____________________________________
Board Reporter