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10/12/2015 Community Redevelopment Agency Meeting Minutes October 12, 2015 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e Meeting Minutes Monday, October 12, 2015 1 :00 PM City Hall Chambers Community Redevelopment Agency Page 1 City of Clearwater Community Redevelopment Agency Meeting Minutes October 12, 2015 Roll Call Present 5 - Chair George N. Cretekos, Trustee Doreen Hock-DiPolito, Trustee Jay E. Polglaze, Trustee Bill Jonson, and Trustee Hoyt Hamilton Also Present—William B. Horne — City Manager, Jill Silverboard —Assistant City Manager, Rod Irwin — CRA Executive Director/Assistant City Manager, Pamela K. Akin — City Attorney, Rosemarie Call — City Clerk, Nicole Sprague — Official Records and Legislative Services Coo rd in ator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call To Order The meeting was called to order at 2:03 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the August 31, 2015 CRA meeting as submitted in written summation by the City Clerk. Trustee Hamilton moved to approve the minutes of the August 31, 2015 CRA meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management services during Fiscal Year 2015-2016 in the amount of$65,317 and refund the Community Redevelopment Agency (CRA) tax increment fee of$173,273. Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area. The DDB's increment payment is $173,273 according to the Pinellas County Property Appraiser's Page 2 City of Clearwater Community Redevelopment Agency Meeting Minutes October 12, 2015 office. In a spirit of cooperation to further the downtown redevelopment plan, the CRA Trustees executed the first Interlocal Agreement in Fiscal Year 1999-2000 to provide personnel, administrative and management services to the DDB and to refund the difference between the increment payment and the management fee. This is the seventeenth fiscal year that the CRA would enter into the agreement. Pursuant to Florida Statute 163.01, the CRA and DDB can enter into this agreement in which the DDB agrees to perform certain responsibilities and functions including funding projects and programs consistent with the downtown redevelopment plan. The intent of this agreement is for the DDB and the CRA to work collaboratively on projects and programs that further downtown goals and objectives. The management of the DDB by CRA staff enables the CRA and the DDB to utilize the public dollars more efficiently. The agreement also outlines the DDB's commitment to financially support the construction, operation and maintenance of the boat slips, docks, boardwalk, promenade and related facilities that were constructed on the Downtown Waterfront. The DDB has made yearly contributions of$50,000 since April 2007. The intent of the DDB is to contribute up to $50,000 a year for 10 years for a total not to exceed $500,000. This is the last year for of this contribution to the operation and maintenance of the boat slips, docks, boardwalk, promenade and related facilities. The DDB shall pay the CRA$65,317 for the services agreed to in the Interlocal Agreement. The DDB approved the Interlocal Agreement at their meeting on August 5, 2015. Economic Development and Housing Director Geri Campos Lopez said this will be the last year the City will receive the DDB's commitment to the downtown boat slips. The DDB approved the agreement on August 5, 2015. Trustee Jonson moved to approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management services during Fiscal Year 2015-2016 in the amount of$65,317 and refund the Community Redevelopment Agency (CRA) tax increment fee of $173,273. The motion was duly seconded and carried unanimously. 4.2 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2015-2016 in the amount of$99,600 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math, entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials Page 3 City of Clearwater Community Redevelopment Agency Meeting Minutes October 12, 2015 to execute same. The Clearwater Main Library is a partner in the Clearwater Business Spark! ecosystem of organizations working to support the development of entrepreneurship and small business startup in the downtown Clearwater area. This partnership was prompted by the ULI report recommending public/private partnerships to encourage business growth in this area. The Main Library has a prominent position in the CRA area, and will provide education and training in the Business and STEM areas through research opportunities, STEM maker space areas, classes and tutorials and meeting accommodation. The CRA funding will pay one staff member to oversee these functions, assist with additional library hours to make the facility available when needed by the business community and provide educational and training opportunities. Funding will be from the CRA budget. In response to questions, Library Director Barbara Pickell said a majority of the space will be on the third floor, behind the computer area. The space will encompass a computer lab and a recording studio. Economic Development and Housing Assistant Director Denise Sanderson said Economic Development staff will facilitate the program implementation. Each partner is operating independently from one another and coordinating program delivery and services through Clearwater Business SPARK's Executive Committee and Advisory Board. Trustee Polglaze moved to approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2015-2016 in the amount of$99,600 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math, entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 4.3 Schedule a Special CRA meeting on Monday, November 2, 2015 from 6:00 p.m. through 8:00 p.m. at the Main Library. The CRA Executive Director is requesting a Special CRA meeting to hold a joint meeting with the Downtown Development Board, Clearwater Downtown Partnership, and the Clearwater Regional Chamber of Commerce to discuss ULI priorities. Page 4 City of Clearwater Community Redevelopment Agency Meeting Minutes October 12, 2015 In response to a question, CRA Executive Director Rod Irwin said he will advise the groups that a meeting has been scheduled and request feedback for items to place on the agenda. Trustee Hock-DiPolito moved to schedule a Special CRA meeting on Monday, November 2, 2015 from 6:00 p.m. through 8:00 p.m. at the Main Library. The motion was duly seconded. Ayes: 4 - Chair Cretekos, Trustee Hock-DiPolito, Trustee Polglaze and Trustee Hamilton Nays: 1 - Trustee Jonson Motion carried. 5. Trustee Discussion Items 5.1 ULI Update regarding Stakeholders Meeting Agenda - Trustee Jonson Trustee Jonson said he discussed with the City Manager regarding the meeting structure of the quarterly ULI meetings and suggested that 1) the expected outcome be people leave the meeting with a good feeling, 2) the meeting agenda include a celebration of task completions, 3) discuss partnered sponsored events happening in Downtown, 4) update on the CRA's refocus on the Bluff Master Plan priorities, 5) and share status of what will happen next. He suggested that the PowerPoint presentation be shortened and be provided in a written format. Trustee Jonson suggested that information be provided on the activities related to the Bluff and Coachman Park Master Plan. It was suggested that the meeting room setup be revised so that all in attendance felt they were a part of the discussion. The City Manager said staff envisions the CRA Executive Director highlight and summarize the strategic item changes, discuss the items raised by the stakeholders, and seek public comment. The Trustees recessed from 3:24 p.m. to 3:33 p.m. Discussion ensued regarding an invitation to the Clearwater Page 5 City of Clearwater Community Redevelopment Agency Meeting Minutes October 12, 2015 Neighborhoods Coalition to attend the meeting and participate with the other meeting groups. Trustee Jonson moved to invite the president or vice president of the Clearwater Neighborhoods Coalition to the quarterly ULI stakeholders meeting. The motion was duly seconded and carried unanimously. 5.2 CRA Funding for ULI - Trustee Jonson Trustee Jonson said he missed the last CRA meeting but had discussed his concerns regarding the ULI allocation with the City Manager. He appreciated the Chair raising the concerns discussed with the City Manager. Trustee Jonson read a transcript of the discussion held on August 31, 2015. In response to questions, CRA Executive Director Rod Irwin said the consultant referenced at the meeting related to the development consultants staff were investigating at the time. One of the ULI recommendations included retaining an independent development consultant, in addition to the master plan consultant. Staff is looking to appropriate budget for those items that are in the CRA's scope to plan how staff moves forward. Trustee Jonson expressed a concern that staff create an unrealistic expectation in the public and then run out of money, given the number of items on ULI. The City of St. Petersburg spent $1 million for their plan that excluded the Pier. St. Petersburg had an extensive community outreach component. He suggested that staff provide a conceptual budget for at least the next two years at the next ULI update. CRA Executive Director Rod Irwin said staff has provided the Trustees with 12 templates that identify the estimated costs as the initial roadmap, including the Bluff Master Plan. The rest of the program is undetermined at this point. For example, staff has discussed the multimodal site with PSTA, who recently informed staff that there is no funding for construction. Since it is identified as a ULI priority, staff may later determine that the City cannot support the initiative if there is no funding, which will cost more than $1 million. 5.3 Downtown Post Office - Councilmember Polglaze Page 6 City of Clearwater Community Redevelopment Agency 6. Adjourn Attest Meeting Minutes October 12, 2015 Trustee Polglaze requested consideration to request the United States Postal Service (USPS) surplus the historic downtown post office site so that the City can pursue a transfer of property for an adaptive reuse of the site. The internet has forced USPS to reconsider its service delivery model and organizational structure. The success of the Capitol Theatre provides the downtown post office site incredible economic opportunity. Discussion ensued with concerns expressed with requesting the downtown postal office site be closed without identifying a new downtown site and the negative impact it would have on the beach residents if a new downtown site is not identified. Support was expressed with a comment made that the City of Tampa has repurposed a courthouse. Trustee Polglaze moved to direct staff to draft a resolution for the next CRA meeting requesting the downtown post office site be declared surplus for the ability to adaptively reuse the site and that there continue to be a downtown post office site. The motion was duly seconded. Ayes: 3 - Trustee Hock - DiPolito, Trustee Polglaze and Trustee Hamilton Nays: 2 - Chair Cretekos and Trustee Jonson Motion carried. ,1-4-cAteilt C. City Clerk City of Clearwater The meeting adjourned at 3:42 p.m. \�,, PM1 A/7'''%, Community Redevelopment Agency ,• \\\ -\-mow a ....... , =.c3 GQpRA E :�.c Pi?‘t "7- Z.>-1. ::-..2 \-•••*. s �� q; ;r /� *inFi Cfi ``\`S . G.Q,pfte %C lcos -1 Chair Page 7