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09/17/2015 City Council Meeting Minutes September 17, 2015 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e d s w r' �mu Meeting Minutes Thursday, September 17, 2015 6:00 PM Council Chambers City Council Page 1 City of Clearwater City Council Meeting Minutes September 17, 2015 Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Hoyt Hamilton and Vice Mayor Jay E. Polglaze Also Present: William B. Horne I I — City Manager, Jill Silverboard —Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague — Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation — Rev. Tamara Isidore from Friendship United Methodist Church 3. Pledge of Allegiance — Councilmember Hamilton 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) — Given. 4.1 Falls Prevention Awareness Day Proclamation, September 23, 2015 - Pete Grasso, Fall Prevention Coalition of Better Living for Seniors 4.2 Sickle Cell Awareness Month Proclamation, September 2015 - Tony Hinson, The Sickle Cell Disease Association of Upper Pinellas/Pasco/Hernando Counties 5. Approval of Minutes 5.1 Approve the minutes of the September 3, 2015 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Jonson moved to approve the minutes of the September 3, 2015 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. Page 2 City of Clearwater City Council Meeting Minutes September 17, 2015 6. Citizens to be heard re items not on the agenda Korina Morrison invited all to the Women Empowering Our Community event at the Ft. Harrison Hotel on September 26, event will raise funds for the Clearwater Center for the Arts, Pace Center for Girls, Mother of Minors, and My Hope Chest. Carrie Small requested consideration to allow food trucks in Clearwater at a future meeting and invited all to attend the Food Truck Rally on September 18 at 923 N. McMullen Booth Road. Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings 7.1 Adopt Ordinance 8766-15 on second reading, declaring the millage rate to be levied for the Fiscal Year beginning October 1, 2015 and ending September 30, 2016, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.1550 mills. In accordance with Chapter 200 of the Florida Statutes, which defines requirements for the Determination of Millage and the rules governing Truth in Millage (TRIM) compliance, the City Council must hold two public hearings to adopt a final millage rate for the new fiscal year. The adoption of this ordinance to establish the millage rate and the two related budget ordinances are an integral part of fulfilling these requirements. The City Council set a tentative millage rate of 5.1550 mills on July 16, 2015, which is the rate that appeared on the TRIM bill notices mailed to taxpayers in August. The millage rate of 5.1550 mills represents a 5.78% increase from the rolled back rate of 4.8735 mills. Ordinance 8766-15 is presented in order to adopt the millage rate of 5.1550 mills to support the operating and capital improvement budgets for the 2015/16 fiscal year. Ordinance 8766-15 was presented and read in full. Vice Mayor Polglaze moved to adopt Ordinance 8766-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 7.2 Adopt Ordinance 8767-15 on second reading, adopting an operating budget for the Fiscal Year beginning October 1, 2015 and ending September 30, 2016; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to Page 3 City of Clearwater City Council Meeting Minutes September 17, 2015 transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. In accordance with Chapter 200 of the Florida Statutes and the rules governing Truth in Millage (TRIM) compliance, the City Council must hold two public hearings to adopt the budget. The adoption of this ordinance and the related ordinances adopting the 2015/16 millage rate and the Capital Improvement Budget are an integral part of fulfilling these requirements. On June 30, 2015, the City Manager provided the City Council with a Preliminary Annual Operating and Capital Improvement Budget that outlined estimates of revenues and expenditures for the 2015/16 fiscal year. On July 13, 2015 the City Manager presented the preliminary budget at the work session for Council discussion. The preliminary budget was also presented at the July 16, 2015 council meeting, and at the August 17, 2015 Special Council Meeting for citizen input. After the Preliminary budget was released, management approved a reduction to the Public Utilities expenditure budget to eliminate the cost of five full time equivalent (FTE) positions that were requested in the proposed budget. After completing the Stormwater Rate Study in July 2015, a new rate structure is planned to be effective October 1, 2015 which will reduce the estimated Stormwater Fee revenue included in the proposed budget. Upon Council action at the August 17, 2015 meeting, a donation to the Clearwater Historical Society is being added to the General Fund for fiscal year 2015/16. These are the only changes to the Preliminary Operating Budget at this time. Ordinance 8767-15 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8767-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 7.3 Adopt Ordinance 8768-15 on second reading, adopting the Capital Improvement Program Budget for the Fiscal Year beginning October 1, 2015 and ending September 30, 2016; approving the six-year Capital Improvement Program which shall be reevaluated at the beginning of each fiscal year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; appropriating available and anticipated resources for the projects identified. In accordance with Chapter 200 of the Florida Statutes and the rules governing Page 4 City of Clearwater City Council Meeting Minutes September 17, 2015 Truth in Millage (TRIM) compliance, the City Council must hold two public hearing to adopt the final budget. The adoption of this ordinance and the related ordinances adopting the 2015/16 millage rate and operating budget are an integral part of fulfilling these requirements. On June 30, 2015, the City Manager provided the City Council with a Preliminary Annual Operating and Capital Improvement Budget that outlined estimates of revenues and expenditures for the 2015/16 fiscal year. On July 13, 2015 the City Manager presented the preliminary budget at the work session for Council discussion. The preliminary budget was also presented at the July 16, 2015 council meeting, and at the August 17, 2015 Special Council Meeting for citizen input. On August 6, 2015, Council approved adding the Morningside Recreation Center project to the six-year capital plan with funding of$2,580,000 planned from Penny for Pinellas funds in fiscal year 2016/17. At the August 17, 2015 Special Council Meeting, the Council approved adding the Crest Lake Park Renovation project to the six year plan with funding of$250,000 planned from Penny for Pinellas funds in fiscal year 2015/16. These are the only changes to the Preliminary Capital Improvement Budget at this time. A concern was expressed that including the Morningside Recreation Center was unwarranted at this time. Ordinance 8768-15 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Ordinance 8768-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Hamilton and Vice Mayor Polglaze Nays: 1 - Councilmember Jonson Motion carried. 7.4 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1214 Aloha Lane; and pass Ordinances 8756-15, 8757-15 and 8758-15 on first reading. (ANX2015-07018) This voluntary annexation petition involves one parcel of land totaling 0.164 acres. The parcel is occupied by a single-family dwelling and is located on the north side of Aloha Lane approximately 195 feet east of Douglas Avenue. The applicant is requesting annexation in order to receive solid waste service from Page 5 City of Clearwater City Council Meeting Minutes September 17, 2015 the City, and will be connected to city sewer as part of the Idlewild/The Mall Sanitary Sewer Expansion Project. The property is contiguous to existing city boundaries along the north and west. It is proposed that the property be assigned a Future Land Use Map designation of Residential Urban (RU) and the zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The property currently receives water service from the City. Collection of solid waste will be provided to the property by the City. The applicant has paid the sewer impact fee in full, and is currently awaiting connection to the sewer system. The property is located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to the property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. • The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of the property. The Residential Urban (RU) designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR). The use of the subject property is consistent with the uses allowed in the Low Medium Density Residential (LMDR) Page 6 City of Clearwater City Council Meeting Minutes September 17, 2015 District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City's Comprehensive Plan and Community Development Code; and • The property proposed for annexation is contiguous to existing City boundaries along the north and west; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Vice Mayor Polglaze moved to approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1214 Aloha Lane. The motion was duly seconded and carried unanimously. Ordinance 8756-15 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8756-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8757-15 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 8757-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8758-15 was presented and read by title only. Vice Mayor Hock-DiPolito moved to pass Ordinance 8758-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 7.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2122 and 2148 Burnice Drive; together with certain right-of-way of Burnice Drive; and pass Ordinances 8759-15, 8760-15 and 8761-15 on first reading. (ANX2015-07019) These voluntary annexation petitions involve two parcels of land totaling 0.472 Page 7 City of Clearwater City Council Meeting Minutes September 17, 2015 acres. The parcels are occupied by two single-family dwellings and are located generally south of Druid Road, west of Belcher Road, east of South Hercules Avenue, and north of Lakeview Road. The applicants are requesting annexation in order to receive solid waste service from the City, and will be connected to city sewer as part of the Belcher Area Sanitary Sewer Extension Project Area. The Development Review Committee is also proposing that the 0.956-acres of certain abutting right-of-way of Burnice Drive also be annexed. The properties are contiguous to existing city limits along at least one boundary. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and the zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The properties currently receive water service from Pinellas County. Collection of solid waste will be provided to the properties by the City. The applicants have paid the sewer impact fee in full, and will be connected to the City sewer system once it is available. The properties are located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to the properties by Station 47 located at 1460 Lakeview Road. The City has adequate capacity to serve the properties with sanitary sewer, solid waste, police, fire and EMS service. The properties will continue to receive water from Pinellas County. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexations are consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. • The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of the properties. The Residential Low (RL) designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties is Page 8 City of Clearwater City Council Meeting Minutes September 17, 2015 consistent with the uses allowed in the Low Medium Density Residential (LMDR) District and the properties exceed the District's minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City's Comprehensive Plan and Community Development Code; and • The properties proposed for annexation are contiguous to existing City limits along at least one property boundary; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. Vice Mayor Polglaze moved to Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2122 and 2148 Burnice Drive; together with certain right-of-way of Burnice Drive. The motion was duly seconded and carried unanimously. Ordinance 8759-15 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8759-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8760-15 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 8760-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8761-15 was presented and read by title only. Councilmember Hock-DiPolito moved to pass Ordinance 8761-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 7.6 Approve the annexation, initial Future Land Use Map designation of Institutional (1) and initial Zoning Atlas designation of Institutional (1) District for 2853 and 2859 Sunset Point Road and an unaddressed parcel on Sunset Point Road; and pass Ordinances 8762-16, 8763-16 and 8764-16 on first reading. (ANX2015-07020) Page 9 City of Clearwater City Council Meeting Minutes September 17, 2015 This voluntary annexation petition involves three parcels of land totaling 17.541 acres. All parcels are part of the Sylvan Abbey Memorial Park and consist of the funeral home and accessory facilities, including a personal care center and support area, as well as approximately 14.264 acres of vacant land. The three lots are located north of SR 590, south of Sunset Point Road, east of US 19 and west of CR 193. The applicant is requesting annexation in order to receive sewer and solid waste service from the City. The properties are contiguous to existing city boundaries to the east and north. It is proposed that the properties be assigned a Future Land Use Map designation of Institutional (1) and a zoning category of Institutional (1). The applicant currently has an active building permit through Pinellas County for the renovation of the personal care center and support area of the funeral home. A funeral home is a retail sales and service use, which within the Institutional (1) District is only permissible as an accessory use within the same building as another permissible use. City staff is preparing an amendment to the Community Development Code (CDC) (TA2015-08005) which proposes to allow funeral homes as permitted standalone uses in the Institutional (1) District. This amendment is scheduled for review in early 2016. Should the amendment be approved by the City, the Sylvan Abbey funeral home would be a conforming use and the approved site plan would meet the District's minimum development standards. To ensure consistency in the application of Building Code inspections and to prevent any construction liability issues, the project will be built in its entirety under Pinellas County jurisdiction. For that reason, second reading of the annexation cannot occur until after the County issues a Certificate of Occupancy (CO), which is anticipated to be in early 2016. The Planning and Development Department will schedule the second and final reading after the applicant obtains the CO. The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. The applicant has paid the sewer impact fee in full, and is aware of the additional costs to extend City sewer service to the properties. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following Page 10 City of Clearwater City Council Meeting Minutes September 17, 2015 objectives of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City's tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. • The proposed Institutional (1) Future Land Use Map category is consistent with the properties' current Countywide Plan designation of Public/Semi-Public (P/SP). This designation primarily permits institutional uses at an intensity of 0.65 FAR. The proposed zoning district to be assigned to the property is the Institutional (1) District. The use of the subject properties will be consistent with the uses allowed in the District upon the approval of TA2015-08005, and the properties will exceed the District's minimum dimensional requirements. This will make the proposed annexation consistent with the Countywide Plan and the City's Comprehensive Plan and Community Development Code; and • The properties proposed for annexation are contiguous to existing city limits along the east and north; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Planning and Development Director Michael Delk said the second reading will not occur until after the new year. The ordinances will be adopted after Pinellas County issues the Applicant a Certificate of Occupancy for the Innovation of Personal Care Center. The site is composed of 17 acres. Applicant Representative Katie Cole said the rear 14 acres is currently vacant and there are no plans to develop the site at this time. The northern property site is in unincorporated Pinellas County, sewer service is not needed. Vice Mayor Polglaze moved to approve the annexation, initial Future Land Use Map designation of Institutional (1) and initial Zoning Atlas designation of Institutional (1) District for 2853 and 2859 Sunset Point Road and an unaddressed parcel on Sunset Point Road. The motion was duly seconded and carried unanimously. Ordinance 8762-16 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8762-16 on Page 11 City of Clearwater City Council Meeting Minutes September 17, 2015 first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8763-16 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 8763-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8764-16 was presented and read by title only. Councilmember Hock-DiPolito moved to pass Ordinance 8764-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 8. City Manager Reports 8.1 Amend the City's fiscal year 2014/15 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 8769-15 and 8770-15 on first reading. The fiscal year 2014/15 Operating and Capital Improvement Budgets were adopted in September 2014 by Ordinances 8585-14 and 8586-14. Section 2.521 of the City's Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Staff has provided a memorandum that outlines the issues at third quarter that require amendment. In response to a question, Budget Manager Kayleen Kastel said the Downtown Streetscaping Phase 11 has been completed for some time but the project was not closed out until public art funds were expended. Councilmember Hock-DiPolito moved to amend the City's fiscal year 2014/15 Operating and Capital Improvement Budgets at third quarter. The motion was duly seconded and carried unanimously. Ordinance 8769-15 was presented and read by title only. Vice Mayor Polglaze moved to pass Ordinance 8769-15 on first reading. Page 12 City of Clearwater City Council Meeting Minutes September 17, 2015 The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson Ordinance 8770-15 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8770-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 8.2 Approve the Collective Bargaining Agreement between the City of Clearwater and International Association of Firefighters Local 1158 for Fiscal Year 2015/16, 2016/17, and 2017/18 and authorize the appropriate officials to execute same. The current collective bargaining agreement between the City of Clearwater and the International Association of Firefighters Local 1158 expires on September 30, 2015. City management staff and representatives from the International Association of Firefighters Local 1158 reached a tentative agreement for a new contract. The agreement was ratified by the membership on September 17, 2015. The agreement is for a three-year contract providing for a 4.5 merit increase in year one with no advancement in step, a step advancement in year two with no merit increase, and a 4.5% merit increase in year three with no step advancement. For all bargaining unit members who receive a satisfactory or better on their annual performance appraisal. The agreement also includes overtime pay for those assigned to staffing mandatory and relief overtime, adjustments to accounting for military leave, increases in tuition reimbursement, issuance of additional clothing items, and increases in standby pay for Fire Inspectors. APPROPRIATION CODE AND AMOUNT: The increased cost associated with the implementation of this agreement to include the cost of salary and estimated benefits increases is anticipated to be as follows: FY 2016/17: $462,900 plus 144,480 for benefits = $607,380 FY 2017/18: $607,380 plus 180,197 plus 144,480 for benefits = $932,057 FY 2018/19: $932,057 plus $639,264 plus $144,480 for benefits = $1,715,801 In response to a question, Human Resources Director Joseph Roseto said the net amount is based on the increases agreed upon with the union, which includes the step and merit increases, as well as the Page 13 City of Clearwater City Council Meeting Minutes September 17, 2015 approximate cost for the benefits increases. Councilmember Hamilton moved to approve the Collective Bargaining Agreement between the City of Clearwater and International Association of Firefighters Local 1158 for Fiscal Year 2015/16, 2016/17, and 2017/18 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.3 Approve the annual renewal of Layne Inliner, LLC, Sanford, FL, construction contract for the cleaning and video inspection of stormwater outfall locations throughout the City of Clearwater in the annual amount of$435,000 for year two and year three for a total of$870,000, and authorize the appropriate officials to execute same. May 1, 2014, City Council approved a construction contract for the cleaning and video inspection of Stormwater outfalls throughout the city on a unit price basis. This contract includes options to renew for up to two one-year periods at the same unit prices. City Storm Pipes have decreased capacity when they contain sand, tree roots, barnacles and many other types of debris. This contract will involve removal of debris to improve the function and integrity of the Stormwater infrastructure. The City of Clearwater Engineering Department will direct the contractor to high priority pipe systems as established by review of inspection reports and maintenance records. This contract is being renewed based on unit price only for a value of$435,000 annually for years two and three not to exceed $870,000. APPROPRIATION CODE AND AMOUNT: 0315-96124-563700-539-000-0000 $435,000 Funds are available in Capital Improvement Program (CIP) project 315-96124, Storm Pipe System Improvements, in the amount of$435,000 in Fiscal Year 2015. Fiscal Year 2016 funding will be included in the Stormwater recommended CIP budget from the Director for total funding of$870,000. Councilmember Jonson moved to approve the annual renewal of Layne Inliner, LLC, Sanford, FL, construction contract for the cleaning and video inspection of stormwater outfall locations throughout the City of Clearwater in the annual amount of $435,000 for year two and year three for a total of$870,000, and authorize the appropriate officials to execute same. The motion was duly Page 14 City of Clearwater City Council Meeting Minutes September 17, 2015 seconded and carried unanimously. 8.4 Award a Construction Contract to Castco Construction, Inc., of Largo, Florida, in the amount of$281,195.92 for Mission Hills Raw Water Main Project (14-0038-UT), which is the lowest responsible bid received in accordance with plans and specifications for this project; approve Supplemental Work Order 1 to Engineer of Record (EOR) URS Corporation in the amount of$11,955 to provide limited Construction Engineering and Inspection Services (CEI); and approve a Facility Encroachment Agreement with CSX, authorize the appropriate officials to execute same and adopt Resolution 15-23. This agenda item is for the construction of components to transport raw water from the Mission Hills Raw Water Main Project (14-0038-UT) to the new RO Plant 2 improving the cost effectiveness of the water services provided by the City based on the Water Supply Master Plan (WMP) in 2004. The construction includes installing the raw water main pipe at two different locations - CSX crossing in Kapok Park and SR590 between Virginia Lane and Mission Hills Boulevard. The City received three bids and Castco Construction, Inc. was the lowest bidder for the amount of$281,195.92. After comparing the bids, URS has provided a recommendation to award the construction of the project to Castco Construction, Inc. and city staff concurs. December 4, 2014, City Council approved a work order initiation to FOR URS for design, planning and permitting of Mission Hills Raw Water Main in the amount of$170,352. The City of Clearwater's Public Utilities Department will be providing daily inspection and URS Corporation will be providing limited CEI upon approval of Supplemental Work Order 1 in the amount of$11,955 for total value of $182,307. CSX requires a Facility Encroachment Agreement to cover the costs of encroaching, construction risk, and to provide the terms and conditions associated with placing a pipeline underneath their railway system. It is anticipated that construction will start in October 2015 and be completed by March 2016. The City of Clearwater's Public Utilities Department is responsible for owning, operating and maintaining the raw water system. APPROPRIATION CODE AND AMOUNT: Page 15 City of Clearwater City Council Meeting Minutes September 17, 2015 0327-96741-563800-533-000-0000 $281,195.92 0327-96741-561300-533-000-0000 $11,955.00 Funds are available in Utility Renewal and Replacement projects for total funding of$293,150.92 from 0327-96741, System R & R - Capitalized, to fund the project costs. It was suggested that staff provide a status report at the end of the project. Councilmember Hock-DiPolito moved to award a Construction Contract to Castco Construction, Inc., of Largo, Florida, in the amount of $281,195.92 for Mission Hills Raw Water Main Project (14-0038-UT), which is the lowest responsible bid received in accordance with plans and specifications for this project; approve Supplemental Work Order 1 to Engineer of Record (EOR) URS Corporation in the amount of$11,955 to provide limited Construction Engineering and Inspection Services (CEI); and approve a Facility Encroachment Agreement with CSX, authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Resolution 15-23 was presented and read by title only. Vice Mayor Polglaze moved to adopt Resolution 15-23. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Polglaze, Councilmember Hock-DiPolito, Councilmember Hamilton and Councilmember Jonson 8.5 Approve Supplemental Work Order 3 to Engineer of Record (EOR) Interflow Engineering, LLC, of Clearwater, Florida, in the amount of$78,889 for Magnolia Drive Outfall Storm Drainage and Water Quality Improvements (12-0023-EN), and authorize the appropriate officials to execute same. March 21, 2013, City Council approved a Work Order Initiation in the amount of$285,098.00 to FOR Interflow Engineering for design and permitting services of Magnolia Drive Stormwater Outfall, Project 12-0023-EN. February 25, 2014, Supplemental Work Order 1 in the amount of$17,195.00 was approved by City Manager to Interflow Engineering for an increased scope to include additional design and permitting services for the replacement of the aging sanitary system located within the original project limits. Page 16 City of Clearwater City Council Meeting Minutes September 17, 2015 January 15, 2015, City Council approved Supplemental Work Order 2 in response to Harbor Oaks Residents' request, in the amount of$45,577 was approved by City Council to include the design of additional sanitary replacement and roadway improvements beyond the original project limits. During design, the condition of the existing universal water main located in the new project limits was determined to be nearing its useful life and needs to be replaced. Supplemental Work Order 3 is being requested for approval to include design and permit efforts for the water main replacement and additional roadway design to provide improved stormwater drainage in the amount of$78,889 for total work order value of$426,759. APPROPRIATION CODE AND AMOUNT: 0315-96184-561200-539-000-0000 $32,285 0327-96721-561300-533-000-0000 $46,604 Funds are available in Capital Improvement Program project 0315-96184, Magnolia Drive Outfall in the amount of$32,285 and Utility Renewal and Replacement project 0327-96721, System R and R - Maintenance for total funding in the amount of$426,759. Engineering Assistant Director Scott Rice requested guidance on the final limits for the proposed brick streets project in the Harbor Oaks neighborhood. The current utility project ends at Druid Road West on the north. The northern boundary of the Historic Harbor Oaks District ends with the northern property lines of homes on Druid Road West. The brick streets may be expanded mid-block along Orange Ave., Bay Ave., Oak Ave., and Hamilton Crescent. Or, expanded outside of the historic neighborhood to the intersections of Peach Street, Pine Street and Hamilton Crescent along Orange, Oak and Bay Avenues and Hamilton Crescent. In response to questions, Mr. Rice said staff cannot send the petition letters to property owners until the project limits are established. There may be additional costs to the homeowners outside of the current utility project area. The Church of the Ascension education building has frontage and will have a brick street. The Church site does not have frontage. If the bricks are extended to Turner Street along Orange Avenue, then the Church site will have bricks. Discussion ensued with concerns expressed regarding the financial impact the brick extension would have to property owners outside of the historic neighborhood. Support was given to have the brick streets end Page 17 City of Clearwater City Council Meeting Minutes September 17, 2015 at a logical point. It was suggested that property owners outside of the historic district approach the City with a petition for brick streets. The City Attorney said if the bricks are expanded to the intersection, the impacted homeowners would be included in the vote and included in the 65% approval requirement. If the bricks are expanded mid-block, the property owners would have two amounts on the petition letter. Engineering Director Mike Quillen said Council will set the assessment and credits. Councilmember Hock-DiPolito moved to expand the brick street mid-block along Orange, Bay, and Oak Avenues and Hamilton Crescent. The motion was duly seconded and carried unanimously. Mr. Quillen said a header curb will be installed where the brick paving ends to transition to the asphalt paving and to keep the bricks in place. Vice Mayor Polglaze moved to approve Supplemental Work Order 3 to Engineer of Record (EOR) Interflow Engineering, LLC, of Clearwater, Florida, in the amount of$78,889 for Magnolia Drive Outfall Storm Drainage and Water Quality Improvements (12-0023-EN), and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.6 Approve a Construction Manager at Risk proposal from Keystone Excavators Inc, of Oldsmar, Florida, in the amount of$1,587,552 for construction of Jeffords Street Outfall (10-0032-EN), and authorize the appropriate officials to execute same. June 6, 2013, City Council approved the use of Construction Manager at Risk Services (CMR) for Continuing Contracts with Biltmore Construction Co., Inc. of Belleair, FL; Peter Brown Construction Solutions of Clearwater, FL; Certus Builders, Inc. of Tampa, FL; Creative Contractors, Inc. of Clearwater, FL; Honeywell Building Solutions of Orlando, FL; Keystone Excavators, Inc. of Oldsmar, FL; and J. Kokolakis Contracting, Inc. of Tarpon Springs, FL for a period of three years. These firms were selected in accordance with Florida Statutes 255.103 and 287.055 under Request for Qualifications 15-13 based upon construction experience, financial capability, availability of qualified staff, local knowledge and involvement in the community. The existing storm and sanitary systems in this area are nearing the end of their useful lifespan and this project will replace them with new infrastructure that provides an improved level of service. The existing stormwater inlets are frequently clogged by leaves or other debris Page 18 City of Clearwater City Council Meeting Minutes September 17, 2015 and will be replaced with open throat inlets. The project also includes a stormwater treatment device located at the most downstream end which will collect leaves and debris at one location improving efficiency of maintenance staff and improving water quality. Construction duration is 300 calendar days with an anticipated start in mid October 2015 and completion by mid August 2016. The improvements will be maintained by the Stormwater Maintenance Division and Public Utilities Department. July 17, 2014, City Council approved a cooperative funding agreement between the City and Southwest Florida Water Management District for the design, construction and inspection of Jeffords Outfall for reimbursement of 50% of costs up to a maximum of$200,000. APPROPRIATION CODE AND AMOUNT: 0315-96177-563700-539-000-0000 $1,370,754 0327-96634-563800-535-000-0000 $ 184,023 0327-96742-563800-533-000-0000 $ 32,775 A first quarter amendment will transfer$1,206,763.83 from Capital Improvement Program (CIP) project 0315-96170, Coastal Basins Project to 0315-96177, Jeffords Street Outfall. Sufficient funding is available in CIP project in 0315-96177, Jeffords Street Outfall, in the amount of$163,990.17 and Utility Renewal and Replacement projects in amounts of$184,023 in 327-96634, Sanitary Utility Relocation Accommodation, and $32,775 in 0327-96742, Line Relocation - Capital, for total funding in the amount of$1,587,552 to fund the contract. Councilmember Jonson moved to approve a Construction Manager at Risk proposal from Keystone Excavators Inc, of Oldsmar, Florida, in the amount of $1,587,552 for construction of Jeffords Street Outfall (10-0032-EN), and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.7 Approve the Fourth Amendment to Business Lease Contract between the City of Clearwater and Clearwater Marine Aquarium, Inc. for the lease of city-owned property, known as the Harborview Building, located at 320 Cleveland Street, dedicating 27 parking spaces within the Harborview parking lot for city library staff's exclusive use and releasing CMA from the current obligation to pay for alternative parking, and authorize the appropriate officials to execute same. Page 19 City of Clearwater City Council Meeting Minutes September 17, 2015 The City and Clearwater Marine Aquarium, Inc. (CMA) entered into a Business Lease Contract for CMA's use of the Harborview Building on September 12, 2011 (Harborview Lease). The Harborview Lease was intended to satisfy CMA's need for additional space due to increased patronage resulting from the successful motion picture, "Dolphin Tale." The Harborview Lease was amended for various reasons with three separate amendments dated July 3, 2012, January 24, 2014 and June 23, 2015. The Harborview Lease grants CMA the non-exclusive right to use the Harborview parking lot. Prior to the Harborview Lease, the lot was used by city employees working at the Main Library on a non-exclusive basis. Shortly after the lease was executed, the parties agreed that obtaining alternative parking for Library staff would reduce parking demand for the Harborview lot. The intent was to make the lot primarily available for CMA's activities at Harborview, still, however, on a non-exclusive basis. For this reason, the City entered into a Lease Agreement for Library staff to park on property located across the street at 121 N. Osceola Avenue (Parking Lease). The Harborview Lease requires the CMA to pay costs associated with obtaining alternative city parking ($1,500/month). The current Lessor of the Parking Lease recently provided notice to the City that the Lessor would terminate the Parking Lease effective on September 1, 2015. This change in parking arrangements requires an amendment to the Harborview Lease. The Fourth Amendment to Business Lease Contract will amend the Harborview Lease as follows: • CMA will no longer be required to pay for costs incurred by the City for obtaining alternative parking. • 27 parking spaces in the Harborview parking lot, adjacent to the Main Library property, will be reserved for exclusive use by Library staff. Councilmember Hamilton moved to approve the Fourth Amendment to Business Lease Contract between the City of Clearwater and Clearwater Marine Aquarium, Inc. for the lease of city-owned property, known as the Harborview Building, located at 320 Cleveland Street, dedicating 27 parking spaces within the Harborview parking lot for city library staff's exclusive use and releasing CMA from the current obligation to pay for alternative parking, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.8 Approve the renewal of a Software Support Agreement for the TriTech System, in the amount of$170,484.24, for a 12-month period beginning October 1, 2015 and ending Page 20 City of Clearwater City Council Meeting Minutes September 17, 2015 September 30, 2016 and authorize the appropriate officials to execute same. The TriTech System has been operational since October 2007; the final sign-off and payment closing out the project was disbursed in March 2009. The Council previously approved a twelve month TriTech Software Support Agreement, which will expire September 30, 2015. The TriTech System provides an integrated CADS, mobile, and AVL environment, and downloading of data to the report management system (ACISS). Prior to the TriTech System, each of these functions required separate software support and hardware agreements. Funding for renewal of the 12-month Software Support Agreement, in the amount of$170,484.24, is budgeted in Fiscal Year 2015/2016 Police Department operating budget 0010-01162-530300-521-000-0000. APPROPRIATION CODE AND AMOUNT: Funding for renewal of the 12-month Software Support Agreement, in the amount of$170,484.24, is budgeted in Fiscal Year 2015/2016 Police Department operating budget 0010-01162-530300-521-000-0000. Councilmember Jonson moved to approve the renewal of a Software Support Agreement for the TriTech System, in the amount of $170,484.24, for a 12-month period beginning October 1, 2015 and ending September 30, 2016 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 8.9 Approve the purchase order (contract) for 200 Taser X26P Conducted Electrical Weapons (CEW) from Taser International, Inc. for $218,502.00, authorize the appropriate individuals to execute same; declare the current Clearwater Police Department (CPD) inventory of 238 Taser X26 Conducted Electrical Weapon units as surplus and authorize the disposition of said units. In 2003, CPD purchased 176 Model M26 Tasers for officers in the Patrol Division. This was followed up in 2004 with the purchase of 46 Model X26 Tasers for the Criminal Investigations Division. In 2010, CPD purchased 193 Model X26 Tasers to replace the outdated/discontinued M26 Tasers that were acquired in 2003. The M26 Tasers were traded in for the updated Model X26 version and an extended 4-year warranty was also purchased. As a result, CPD's Taser inventory is reaching critical levels. As the existing Taser units age, exponentially more are malfunctioning, creating officer safety Page 21 City of Clearwater City Council Meeting Minutes September 17, 2015 and liability problems. Taser International has phased out and no longer manufactures the X26 model, and will also be phasing out all repair service on this model. Taser International has replaced the X26 model with the new Model X26P, which incorporates the latest technology. The X26P frame is similar to the X26 frame and is only slightly larger. The new unit requires a different holster and updated battery pack, both included in the unit price quote. The design and operation of each weapon is nearly identical (comparable size and weight) and will require no additional training. The X26P also has enhanced diagnostics software, charge metering (consistent level of electrical charge) as well as advanced safety features. The X26P provides an audible alert and will shut off the discharge cycle at 5 seconds even if the trigger is continuously depressed. In order to keep up with the new and improved technology and continue to use tools that emphasize less lethal force, CPD must begin to replace all of its Tasers. On September 3, 2015, CPD was granted approval by City Council to accept $49,118 under the federal Justice Assistance Grant (JAG) program to purchase 38 new Taser units. Taser International is the sole source manufacturer and distributer for all Taser Conducted Electrical Weapons. Clearwater Code of Ordinances Section 2.564 1(b) allows that bidding requirements may be waived when commodities or services are available only from a sole source. Taser International has offered a trade-in discount of$181.60 per unit for the 238 Taser X26 Conducted Electrical Weapons in inventory (a credit of $43,220.95) to be used towards the purchase of 200 Taser X26P units. Clearwater Code of Ordinances Section 2.621 V (E) allows for the exception to formal surplus sale procedures if the trade-in of surplus personal property is in the best interest of the City, with Council approval required for any item(s) with a current market value of more than $5,000.00. The cost for 200 Taser X26P CEW's and associated equipment is $218,502 (trade-in discount reflected), which includes a one-year manufacturer warranty and an additional four-year extended warranty per unit. There would be no recurring cost for repair or replacement for five years from the date of purchase. The Clearwater Police Department has available funds in the 2014/2015 CPD Budget. The Police Department would like to utilize these funds and trade-in discount to replace the remaining Police Department Taser inventory by purchasing 200 Taser X26P units, associated battery packs, holsters, and extended warranties. APPROPRIATION CODE AND AMOUNT: Page 22 City of Clearwater City Council Meeting Minutes September 17, 2015 Funds are available in cost code 010-01155-550400-521-000-0000, Police Department General Operating Supplies. Councilmember Hock-DiPolito moved to approve the purchase order (contract) for 200 Taser X26P Conducted Electrical Weapons (CEW) from Taser International, Inc. for $218,502.00, authorize the appropriate individuals to execute same; declare the current Clearwater Police Department (CPD) inventory of 238 Taser X26 Conducted Electrical Weapon units as surplus and authorize the disposition of said units. The motion was duly seconded and carried unanimously. 8.10Appoint a councilmember to the Pinellas Suncoast Transit Authority (PSTA) for a three-year term starting October 1, 2015 and expiring on September 30, 2018. Councilmember Jonson's appointment on the PSTA Board of Directors expires on September 30, 2015. PSTA has requested that an appointment be made for a three-year term starting on October 1, 2015 and ends on September 30, 2018. Councilmember Hamilton moved to appoint Councilmember Jonson to the Pinellas Suncoast Transit Authority (PSTA) for a three-year term starting October 1, 2015 and expiring on September 30, 2018. The motion was duly seconded and carried unanimously. 8.11Approve 2016 State Legislative Package. Discussion ensued with suggestions made that language be added to support the funding request by the Pinellas Suncoast Transit Authority for a charter operator express service from Tampa International Airport to Clearwater Beach and to allow use of future Penny for Pinellas funds for operational expenses for facilities built with Penny funds. There was consensus to add language to the list of Issues to Support. Councilmember Hock-DiPolito moved to approve the 2016 State Legislative Package as amended. The motion was duly seconded and carried unanimously. Page 23 City of Clearwater City Council Meeting Minutes September 17, 2015 8.12Reschedule the September 28, 2015 Community Redevelopment Agency (CRA) meeting. The CRA Executive Director has requested to reschedule the September 28, 2015 CRA meeting. Options to consider: • Schedule the meeting on Thursday, October 1 at 3:00 p.m. This will provide the Trustees 2 hours to conduct business before attending the Taste of Clearwater and returning to Chambers for a 7:00 p.m. council meeting. • Schedule the meeting for Monday, October 12, a regularly scheduled work session. • Schedule a special CRA meeting on Friday, October 9 at 2:00 p.m. Councilmember Hock-DiPolito moved to schedule a CRA meeting on Monday, October 12, 2015. The motion was duly seconded and carried unanimously. 9. City Attorney Reports — None. 10. Other Council Action 10.1 BP Settlement and Strategic Projects - Councilmember Jonson Councilmember Jonson requested consideration to discuss how the BP settlement funding can be used at a future council meeting. He said several suggestions have been made in the past and he wanted an opportunity for Council to brainstorm. It was suggested that discussion of BP settlement strategic plans be put on hold until after the budget process and the ULI Master Plan work. 10.2Veterans Memorial Agenda Item vs. the MOU - Councilmember Jonson Councilmember Jonson said the Veterans Memorial Memorandum of Understanding (MOU) approved by Council addressed only Phase 1. A draft MOU for Phase 2 is in the works. The City Attorney said the MOU being drafted is for the construction of the Page 24 City of Clearwater City Council Meeting Minutes September 17, 2015 first phase. Phase 2 will move forward when Council provides that direction. 11. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Jonson requested an update on the progress of approved council strategic priorities. He said it is critical for the annual review process that is coming next month. He was pleased to see the continued enthusiasm at the North Greenwood planning session last night and it was good to get input from the community. He received a compliment from the owner of FCS, a grease hauling company, who said the city and public utilities has their act together managing and monitoring the restaurants grease traps. Representative Sprowls expressed an interest in sponsoring a water bill and asked the City of Clearwater to review. Councilmember Hock - DiPolito said she did not oppose the Morningside Recreation Center item and is interested in having a workshop with a sports facility management company. They are a local company that works with 24 municipalities to try to enhance recreation centers to help them become more revenue generating. 12. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 13. Adjourn The meeting adjourned at 8:11 p.m. Q/\Crt ri f Mayor Attest A��14iIEjP _ City of Clearwater City Clerk Page 25 City of Clearwater