04/23/2015 Sister Cities Advisory Board Meeting Minutes April 23, 2015
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Thursday, April 23, 2015
4:00 PM
Long Center, 2nd Floor
Sister Cities Advisory Board
Page 1 City of Clearwater
Sister Cities Advisory Board Meeting Minutes April 23, 2015
Roll Call
Present 5 - Chair Sallie Parks, Vice Chair Terrence Gourdine, Board Member/Youth
Representative Danielle Dilday, Board Member/ Councilmember Hoyt
Hamilton, Board Member/CSCI Clearwater Sister Cities, Inc.
Representative Candace B. Hays
Absent 1 - Board Member Krista Valentage
Also Present - Christopher Hubbard — Cultural Affairs Specialist, Patricia O. Sullivan —
Board Reporter
1. Call To Order
The Chair called the meeting to order at 4:00 p.m. at the Long Center.
2. Approval of Minutes
2.1 Approval of Minutes of January 22, 2015
Member Gourdine moved to approve the minutes of the January 22,
2015 Sister Cities Advisory Board meeting as submitted in written
summation. The motion was duly seconded and carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda: None
4. New Business Items
4.1 55th Anniversary Clearwater visit to Nagano
The City of Clearwater, City Council, and Clearwater Sister Cities, Inc.
were complimented for their efforts during the Nagano delegation's visit
to Clearwater.
Recreation Specialist Christopher Hubbard said staff is looking for hotels
in Japan that are conveniently located and reasonably priced. It was
noted that delegates can request home stays in Nagano.
Mr. Hubbard reviewed the delegation itinerary. 1) Wednesday, October
21, 2015—Arrive Osaka City (Kansai Airport). Kyoto hotel (2 nights); 2)
Thursday, October 22— Tour Kyoto, 3) Friday, October 23— Travel to
and tour Kanazawa. Kanazawa hotel (1 night), 4) Saturday, October 24
— Travel to Nagano City via Hokuriku Shinkansen. Official welcome
ceremony. Nagano City hotel (3 nights), 5) Sunday, October 25— Visit
Zenkoji Temple, city attractions, and countryside life; 6) Monday,
October 26— Welcome ceremony at City Hall. Casual chats with Mayor
and City Council Chair. Welcome presentation, 7) Tuesday, October 27
— Visit facilities with ties to health and longevity. Dinner party. Matsushiro
manor(1 night), 8) Wednesday, October 28— Visit city elementary and middle
schools and city promotion meeting. Travel to Tokyo. Tokyo hotel (2 nights),
9) Thursday, October 29— Tour Tokyo, and 10) Friday, October 30— Depart
Page 2 City of Clearwater
Sister Cities Advisory Board Meeting Minutes
Tokyo (Narita Airport).
April 23, 2015
It was stated that total airfare costs approximate $1,500. Mr. Hubbard
requested that delegates contact Felicia Leonard with questions.
Approximately 28 have signed up for the trip. A budget will be available
once hotels are booked; rates range from low $300s to $500 /night per room.
It was stated October's board meeting conflicts with the delegation's trip.
Member Gourdine moved to reschedule the October 22 Sister Cities
Board meeting to September 24, 2015. The motion was duly seconded
and carried unanimously.
5. Director's Report: None.
6. Committee Members to be Heard
7. Adjourn
Member Dilday said after the July meeting she will resign her seat; she
will spend her high school senior year in Italy. (The City Clerk will accept
applications for the Sister Cities Board Youth Representative Seat through
August 17, 2015.)
Board Member /CSCI Clearwater Sister Cities, Inc. Representative Candy
Hays reviewed CSCI activities. She said the annual CSCI meeting was held
last Monday. She said CSCI is raising money for scholarships and the CSCI
organization at the International Bazaar at the Main Library. She said 10
applicants (8 8th graders, 2 6th graders) have been interviewed and
accepted for this summer's Young Ambassadors trip to Japan. She said
chaperones were chosen from many applicants. She said orientation was
underway and participants were engaged in fundraising activities.
Mr. Hubbard said the Japanese display was moved to the rear of the Main
Library during installation of RFID (Radio Frequency Identification) gates. The
display will be returned to the entryway if space is sufficient. The kimono was
moved to the meeting room.
The meeting adjourned at 4:30 p.m.
Next meeting — July 23, 2015 at t
Gong Center
I he
Attest: Chair - Sister Cities Advisory B6ard
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City of Clearwater