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08/13/2015 Pension Advisory Committee Meeting Minutes August 13, 2015 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e d s w r' �mu Meeting Minutes Thursday, August 13, 2015 9:00 AM Council Chambers - City Hall Pension Advisory Committee Page 1 City of Clearwater Pension Advisory Committee Meeting Minutes August 13, 2015 Roll Call Present 6 - Chair Nathan Hightower, Committee Member Doreen Hock-DiPolito, Committee Member Hoyt Hamilton, Board Member Greg Newland, Board Member Laura Damico, and Vice Chair Tom Jensen Absent 1 - Committee Member Bill Jonson Also Present Michelle Kutch — Human Resources Manager, Patricia O. Sullivan — Board Reporter 1. Call To Order The Chair called the meeting to order at 9:00 a.m. 2. Approval of Minutes 2.1 Approve minutes of July 9, 2015 Pension Advisory Committee meeting as submitted in written summation. Member Damico moved to approve minutes of July 9, 2015 Pension Advisory Committee meeting as submitted in written summation. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda: None. 4. New Business Items 4.1 Recommend approval of the new hires for acceptance into the Pension Plan as listed. Name, Job. Class, & Dept./Div. Pension Elig. Date Chad Bugansky, Service Dispatcher, Gas Department 6/27/2015 Antwain Hamm, Recreation Specialist Parks and Recreation Department 6/29/2015 Felicia Dunn, Police Comm Operator Trainee, Police Department 6/29/2015 Stephany Maxwell, Police Comm Operator Trainee, Police Department 6/29/2015 Logan Bashline, Water Dist Operator Trainee, Public Utilities Department 6/29/2015 Zachary Harrell, Water Dist Operator Trainee, Public Utilities Department 6/29/2015 Joseph Gomes, Water Dist Operator Trainee, Public Utilities Department 6/29/2015 Marquis Cheeks, Solid Waste Worker, Solid Waste Department 6/29/2015* Harold Davis, Solid Waste Worker, Solid Waste Department 6/29/2015** Jacob Johnson, Survey Assistant I, Engineering Department 7/13/2015 Elizabeth Kirchoffer, Parks Service Tech I, Parks and Recreation Department 7/13/2015 Lakeisha Sims, Police Property Clerk, Police Department 7/13/2015 Anna Hancock, Public Info Coordinator, Public Communications Department 7/13/2015 Gerimy Tisdale, Water Dist Operator Trainee, Public Utilities Department 7/13/2015 Andrew Schmidt, Police Service Technician, Police Department 7/13/2015 * Marquis Cheeks was employed in a temporary position from 4/13/2015 to 6/28/2015. He transferred to a full-time position effective 6/29/2015 and will be eligible for pension as of 6/29/2015. Page 2 City of Clearwater Pension Advisory Committee Meeting Minutes August 13, 2015 ** Harold Davis was employed in a temporary position from 4/13/2015 to 6/28/2015. He transferred to a full-time position effective 6/29/2015 and will be eligible for pension as of 6/29/2015. Member Jensen moved to recommend approval of the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Recommend approval of the following request of employee Vern Erickson, Public Utilities, to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. Vern Erickson, Water Plant Operator A, Public Utilities Department, was employed by the City on March 7, 2005, and began participating in the Pension Plan on that date. Mr. Erickson terminated from City employment on July 30, 2015. The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (1/1/13), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five (55) years and completed twenty (20) years of credited service; the date on which a participant has reached age sixty-five (65) years and completed ten (10) years of credited service; or the date on which a member has completed thirty (30) years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty (60) years and completed twenty-five (25) years of credited service; or the date on which a participant has reached the age of sixty-five (65) years and completed ten (10) years of credited service. Mr. Erickson will meet the non-hazardous duty criteria and begin collecting a pension in April 2019. Member Jensen moved to recommend approval of the following request of employee Vern Erickson, Public Utilities, to vest his pension as provided by Section 2.419 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Recommend approval of the following request of employees Peter Hegedus, Solid Waste General Services Department; Kevin Matthews, Police Department; Janet McMahan, Planning and Development Department; Wadine Shawen, Planning and Development Department; and Gregory Turman, Public Utilities Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' PensionPlan. Peter Hegedus, Building and Maintenance Supervisor, Solid Waste General Services Department, was employed by the City on January 3, 1985, and his pension service credit is Page 3 City of Clearwater Pension Advisory Committee Meeting Minutes August 13, 2015 effective on that date. His pension will be effective August 1, 2015. Based on an average salary of approximately $60,748.40 over the past five years, the formula for computing regular pensions and Mr. Hegedus' selection of the 75% Joint and Survivor Annuity with a 10% Partial Lump Sum, this pension benefit will be approximately $45,988.80 annually. Kevin Matthews, Police Officer, Police Department, was employed by the City on August 2, 1999, and his pension service credit is effective on that date. His pension will be effective October 1, 2015. Based on an average salary of approximately $74,767.91 over the past five years, the formula for computing regular pensions and Mr. Matthews' selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $31,991.40 annually. Janet McMahan, License Inspector, Planning and Development Department, was employed by the City on December 3, 1984, and her pension service credit is effective on that date. Her pension will be effective August 1, 2015. Based on an average salary of approximately $55,345.54 over the past five years, the formula for computing regular pensions and Ms. McMahan's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $45,121.20 annually. Wadine Shawen, License Inspector, Planning and Development Department, was employed by the City on August 27, 1984, and her pension service credit is effective on that date. Her pension will be effective August 1, 2015. Based on an average salary of approximately $49,587.63 over the past five years, the formula for computing regular pensions and Ms. Shawen's selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $40,009.92 annually. Gregory Turman, Public Utilities Coordinator, Public Utilities Department, was employed by the City on July 24, 1985, and his pension service credit is effective on that date. His pension will be effective August 1, 2015. Based on an average salary of approximately $65,105.35 over the past five years, the formula for computing regular pensions and Mr. Turman's selection of the 100% Joint and Survivor Annuity with a 20% Partial Lump Sum, this pension benefit will be approximately $39,205.08 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (1/1/13), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five (55) years and completed twenty (20) years of credited service; the date on which a participant has reached age sixty-five (65) years and completed ten (10) years of credited service; or the date on which a member has completed thirty (30) years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty (60) years and completed twenty-five (25) years of credited service; or the date on which a participant has reached the age of sixty-five (65) years and completed ten (10) years of credited service. Mr. Hegedus, Ms. McMahan, Ms. Shawen and Mr. Turman have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty (20) years of credited service regardless of age, or the date on which the Page 4 City of Clearwater Pension Advisory Committee Meeting Minutes August 13, 2015 participant has reached fifty -five (55) years and completed ten (10) years of credited service. Mr. Matthews has met the hazardous duty criteria. Member Damico moved to recommend approval of the following request of employees Peter Hegedus, Solid Waste General Services Department; Kevin Matthews, Police Department; Janet McMahan, Planning and Development Department; Wadine Shawen, Planning and Development Department; and Gregory Turman, Public Utilities Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees' Pension Plan. The motion was duly seconded and carried unanimously. 5. Director's Report: None 6. Committee Members to be Heard: None. 7. Adjourn The meeting adjourned at 9:03 a.m. City of Clearwater /J//?/ hair Pension Advisory Committee Page 5 Imo'