SUPPLEMENTAL CONSTRUCTION ENGINEERING & INSPECTIONS (CEI) - WORK ORDER
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CITY OF CLEARWATER
ENGINEERING DEPARTMENT
AYRES & ASSOCIATES. INC.
SUPPLEMENTAL CONSTRUCTION ENGINEERING & INSPECTION (CEI)
WORK ORDER
Date: April 18, 2007
FPN 406539 1 58 01
City Project No. 99-0081-EN
1. PROJECT TITLE: "Clearwater Beach West Bridge Spur Connector"
CEI services for a pedestrian I bicycle bridge over Mandalay Channel,
connecting the existing sidewalks on Clearwater Beach and the Memorial
Causeway segment of the Ream Wilson Clearwater East-West trail.
2. SCOPE OF WORK:
Ayres Associates Inc, will assist the City's Construction Manager in providing the
following CEI services during construction:
Administration - Assure that the Contractor's Quality Control Plan is effectively
and accurately implemented and that the project is constructed in reasonable
conformity with the plans, specifications and contract provisions. Ayres &
Associates, Inc. will advise the City of any omissions, substitutions, defects and
deficiencies noted in the work of the Contractor and the corrective action taken.
Work provided by Ayres & Associates, Inc. shall not relieve the Contractor of
responsibility for the satisfactory execution of the construction contract.
Survey Control - Ayres & Associates, Inc. will use the survey control baseline
points and benchmarks established by the Contractor to make and record
measurements necessary to calculate and document quantities for pay items,
make and record pre-construction and final cross section surveys in areas where
earthwork is performed, and perform incidental engineering surveys.
On-site Insoection - Ayres & Associates, Inc. will monitor the Contractor's on-site
construction and Quality Control operations, inspect materials entering the work
area, and keep records of the Contractor's daily operations and significant events
that affect the work. Presence of Ayres & Associates, Inc. staff shall not relieve
the Contractor of full responsibility for project site safety. Ayres & Associates,
Inc. shall have authority to stop work for reasons related to quality control and
conformance to plans and specifications, but not for safety violations (will notify
the Contractor and City if violations are observed).
Samolina and Testina - Ayres & Associates, Inc. will be responsible for the
sampling, testing, and verification of certification of materials that are not
identified in Section 6, Control of Materials, within Section III, Supplementary
Conditions. Ayres & Associates, Inc. will perform Quality Assurance to monitor
the Contractor's Quality Control for production of concrete and asphalt at the
respective source. Ayres & Associates, Inc. will coordinate the sampling, testing,
and verification by others of the materials identified in Section 6, Control of
Materials, within Section III, Supplementary Conditions. The above procedures
are to determine the acceptability of materials and completed work items.
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Enaineerina Services - Includes documenting significant project changes,
interpreting plans, specifications and construction contract provisions, making
recommendations to the City to resolve construction contract disputes, and
maintaining an adequate level of surveillance of Contractor activities. The
construction project will also be monitored by Ayres & Associates, Inc. to
determine whether construction activities violate the conditions of any permits,
including NPDES requirements; whereupon the Contractor and the City will be
notified for immediate resolution of the problem(s). Ayres & Associates, Inc. will
analyze any changes and extra work that appear to be necessary and within the
scope and intent of the original construction contract (all recommended changes
and extra work must be approved by the City). Ayres & Associates, Inc. will
assist the City in public information services as needed, including newsletters
and advice on responses to inquiries from the public, public officials, and the
news media. A digital photo log will be maintained by Ayres & Associates, Inc.
throughout the construction period.
3. PROJECT GOALS:
Provide CEI assistance to the City's Construction Manager during construction of
the pedestrian / bicycle bridge over Mandalay Channel.
4. BUDGET:
A lump sum of $390,537.00 has been approved for this assignment, and is based
on a 413 calendar days construction period.
5. SCHEDULE:
CEI services shall be provided for the duration of the construction phase, which
is expected to start in May 2007.
6. STAFF ASSIGNMENTS:
Ayres & Associates, Inc.
Hisham Sunna, Ph.D., P.E.
Project Manager - Structural Engineering
7. CORRESPONDENCE/REPORTING PROCEDURES:
All correspondence and reports shall be sent to:
Perry Lopez, Building Construction Manager
City Of Clearwater
410 N. Myrtle Ave.
Clearwater, Florida 33755
Copies of all correspondence shall be sent to:
Michael Quillen, P.E., City Engineer
P.O. Box 4748
Clearwater, Florida 33758-4748
8. INVOICING/FUNDING PROCEDURES:
The budget for the project is a lump sum of $390,537.00, with invoicing based on
percentage completed. Invoices will be sent to Marty Pages, Administrative
Analyst, Engineering Department.
City Expenditure Code: 0315-92340-561300-541-000-0000
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9. PROJECT COMPLETION REPORT:
Required for this project. Deliverables for the project identified in the Scope of
Work.
10. MISCELLANEOUS:
In addition, Ayres & Associates, Inc. will provide the following services during
construction:
Monthlv Payments - Ayres & Associates, Inc. will prepare progress payments on
account of unit price work based on the number of units completed. Contractor
shall submit - not more often than once a month - to Ayres for review an invoice
for payment filled out and signed by the Contractor, covering the work completed
as of the 25th of each month and accompanied by supporting documents required
by the City and the contract documents. A retainage of not less than 5% of the
amount of each approved invoice will be held until final completion & acceptance
of the work covered in the contract documents. At the end, monthly payments
shall be reviewed and approved by the Building Construction Manager.
ChanQe Orders - Ayres & Associates, Inc. will issue all change orders that will be
necessary during the construction period. However, prior to final payment a final
change order will be issued to reflect actual overages or underages on account
of all work actually performed by the Contractor, with the contract cost
correspondingly adjusted. All change orders shall be reviewed and approved by
the Building Construction Manager.
11. PUBLIC INFORMATION:
For public information services Ayres & Associates, Inc. will assist the City as
needed, however, Ayres shall direct all requests from the media to Mr. Gary
Johnson, Public Services Director, at 727-562-4780, or Ms. Joelle Castelli, Public
Communications Department, at 727-562-4881.
>c,' . P~8Y:
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Mic el D. iIIen, P.E. Date Nizar K. Jetha, P.E.
City Engineer Vice President
4/18/07
Date