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SPORTS AND PROGRAM CO-SPONSOR AGREEMENT (10)CITY OF CLEARWATER SPORTS AND PROGRAM CO- SPONSOR AGREEMENT THIS AGREEMENT, made and entered into this 36 of e_ , 201S by and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation of the State of Florida, hereinafter referred to as "City ", P.O. Box 4748, Clearwater, FL 33758 and the Blazin Ravenz Track Club hereinafter referred to as "Co- Sponsor Group ", 1576 Levern Street, Clearwater, FL 33755 (address) WITNESSETH: WHEREAS, the Co- Sponsor Group is an organized recreational group or program approved by the Parks and Recreation Director, which provides its own volunteer leadership and administration; and WHEREAS, the City recognizes the Co- Sponsor Group as providing a valuable service to the community, through their extensive use of volunteers and volunteer resources; and WHEREAS, the Co- Sponsor Group meets all of the criteria included in this Agreement, and WHEREAS, the Co- Sponsor Group desires to use various City -owned facilities for organized sports programs and or various other recreational related activities for the citizens of Clearwater; and WHEREAS, the City owns certain public properties and facilities that are available to be utilized by the Co- Sponsor Group for their programs; and WHEREAS, the Co- Sponsor Group may use the physical facilities owned and maintained by the City or leased to the City subject to the terms of this Agreement. NOW, THEREFORE, in consideration of the covenants herein contained and other good and valuable consideration, the City agrees to allow the Co- Sponsor Group to utilize City facilities as described in Exhibit "A" attached hereto, as may be amended from time to time, and is herby made a part of this Agreement, under the following terms and conditions: 1. Recitals. The foregoing recitals are true and correct and are incorporated in and form a part of this Agreement. 2. The term of the Agreement will be for a period of one (1) year commencing June 25, 2015 and ending June 24, 2016 1 January, 2013 3. The Co- Sponsor Group agrees to abide by and enforce all City ordinances as they relate to Parks & Recreation. The ordinances can be found at http: // library. municode .com /index.aspx ?clientld= 10148 &stateld= 9 &stateName= Florida 4. This Agreement may only be amended by written amendment to this Agreement, executed by both Parties. 5. This Agreement will remain in effect unless terminated by either party as follows: (a) Upon breach of this Agreement by a party, the other party will give written notice of termination of this Agreement specifying the claimed breach and the action required to cure the breach. If the breaching party fails to cure the breach within five days from receipt of said notice, then the contract will terminate ten days from receipt of the written notice. (b) Either party may terminate this Agreement without cause by giving written notice to the other party that the Agreement will terminate 30 days from the receipt of said notice by the terminating party. 6. Subject to available funding, the City will provide and maintain facilities for the Co- Sponsor Group for their approved program and activity. The City of Clearwater Parks and Recreation Department is dedicated to improving the overall quality of sports and athletics in the City and reserves the right to close any field, at any time, for any reason, in its sole discretion, including but not limited to, for maintenance purposes or poor field conditions. Fields that are closed due to poor conditions, maintenance, safety issues, etc. are off limits to use by anyone. Failure to comply with this procedure may result in immediate termination of present and /or future field use. Individual teams or participants using closed facilities will be considered representatives of the Association /Co- Sponsor Group in which they participate. 7. The Co- Sponsor Group agrees to provide recreational programs and activities to primarily benefit the residents of Clearwater. The City will actively promote the Co- Sponsor Group programs and activities utilizing City resources i.e. my Clearwater Magazine, C -View, etc. 8. The City of Clearwater complies with the Americans with Disabilities Act of 1990, Public Law 101 -336, July 26, 1990 (42 USCA § 12101) ( "ADA "), which prohibits discrimination on the basis of disability. The ADA, as applied to cities, counties, and other local governmental entities, requires that no qualified individual with a disability shall, on the basis of a disability, be denied the benefits of local government services, programs, or activities. The Co- Sponsor Group acknowledges the importance of complying with the ADA and agrees to educate itself and its members of all requirements of the ADA and will abide by same. 2 January, 2013 9. The Co- Sponsor Group shall not discriminate on the basis of race, creed, color, age, national origin, religion, sex or disability in accordance with current state or federal laws. The City reserves the right to terminate this Agreement immediately upon breach of this covenant. 10. The Co- Sponsor Group shall maintain legal status as a state or federal Internal Revenue Service approved 501(c)(3) organization. Such status shall be maintained during the term of this Agreement and proof of this status shall be submitted to the City. If 501(c) (3) status is rescinded, suspended, cancelled, or otherwise changed, the Organization shall notify the City within thirty (30) days. Failure by the Organization to maintain such status shall be cause for immediate termination. 11. The Co- Sponsor Group agrees to provide competent leadership for the program and the Board of Directors as established by the organizations by -laws, and will include at minimum, one (1) City of Clearwater resident as a Board Member. The Board of Directors will conduct the program in the best interests of the City of Clearwater. The City will offer Administrator training opportunities twice- yearly. It is the responsibility of each group to ensure that at least three members of the organization's board attend one of these training opportunities. The cost of this training (for up to three members) will be at no charge to the organization. The organization will incur the cost for additional board members participation. 12. The Co- Sponsor Group agrees to provide recreational programs and activities to primarily benefit the residents of Clearwater. The Co- Sponsor Group agrees to promote their program to the citizens of Clearwater and that a minimum of 50% of their participants will be residents of the City of Clearwater. If the 50% target is not being satisfied the group may submit a plan to achieve this goal or an alternative that must be approved by the City. Failure to maintain fifty percent (50 %) resident participation may be cause for termination with thirty (30) days notice, if a viable plan to increase resident participation is not approved by the City. 13. The Co- Sponsor Group agrees to submit the following as specified, and if appropriate as outlined in Exhibits "D ", "E" and "F ": (a) Current roster or membership role, except as defined in Exhibit F : Date due: 6/1/16 Rosters will include the name of the participant, their address, and parent the date agreed to above unless an extension is approved in writing. A $25 per week fee will be accessed to the organization for all rosters that are not submitted by their due date. (b) Payment for participants who do not have valid City participant cards. Each participant is expected to possess a current City of Clearwater Recreation Card. The card must be valid for at least 50% of the Group's season, good through 5/31/16 unless outlined in Exhibit F . The current fee of $ See F will be accessed to the organization for each member determined not to have a current City of Clearwater Rec. Card, regardless of whether the individual is a City of Clearwater 3 January, 2013 resident or non - resident. This fee is subject to change as defined in Appendix A- Schedule of Fees, Rates, and Charges; XI. Parks, Beaches, Recreation: Use of facilities by nonresidents (ch 22). This payment is due 6/22/16 unless outlined in Exhibit F (c) An accurate facility and /or field schedule, depicting actual use i.e. games, practices, meets, tournaments, events. Date due: 2/1/16 (d) A complete list of the Board of Directors. Date due: 2/1/16 (e) A list of all coaches and certifications of coaches, and proof of required background checks. Date due: See Exhibit C (f) Copy of the by -laws and Articles of Incorporation. Date due: 2/1/16 (g) A copy of the Insurance Certificate naming the City of Clearwater and the Pinellas County School Board as additionally insured. (See Section 15 for coverage requirements). Date due: 9/1/16 See Exhibit F (h) Verification of Nonprofit status. Date due: 2/1/16 (i) Submit a financial statement or annual audit. Date due: 12/31/15 (j) Provide Athletics staff with current registration and promotional materials prior to distribution to the public (Print or Web based). (k) Submit an Emergency Action Plan to include participant accident reporting procedures. Date due: 2/1/16 14. The Co- Sponsor Group agrees that it will indemnify and save the City harmless on account of the negligent or willful acts of Co- Sponsor Group staff, volunteers or agents or on account of any unsafe condition that may exist as a result of the negligent operation by Co- Sponsor Group staff, volunteers or agents of the facilities. 15. The Co- Sponsor Group further agrees to carry at its own cost and expense, acquire and maintain during the term with the City, sufficient insurance to adequately protect the respective interest of the parities. Specifically, the Co- Sponsor Group must carry the following minimum types and amounts of insurance on an occurrence basis, or in the case of coverage that cannot be obtained on an occurrence basis then coverage can be obtained on a claims -made basis with a minimum three (3) year tail following the termination or expiration of the Agreement. These insurance requirements shall not limit the liability of the Co- Sponsor Group. The City does not represent that these types or amounts of insurance to be sufficient or adequate to protect the Co- Sponsor Group's interests or liabilities, but are merely minimums: (a) Comprehensive General Liability insurance on an "occurrence" basis including but not limited to bodily injury, personal injury, and property damage with limits not less than $1,000,000 per occurrence, $2,000,000 aggregate. (b) Automobile Liability insurance for any motor vehicle owned by, hired by, used by, or used on behalf of a Co- Sponsor Group, providing Bodily Injury Liability and Property Damage Liability covering any injury or damage with limits no less than $1,000,000 per occurrence, $2,000,000 aggregate. (c) Worker's Compensation Insurance will be obtained and maintained by Co- Sponsor Group during the life of this Agreement, and in accordance with 4 January, 2013 the laws of the State of Florida, for all of Co- Sponsor Group's employees employed at the site. Coverage should include Voluntary Compensation and U.S. Longshoremen's and Harbor Worker's Act coverage where applicable. (d) Employer's Liability insurance will be obtained and maintained for each employee, each accident with limits no less than $100,000, and $100,000 each employee /$500,000 policy limit for disease, and which meets all State and Federal laws. Coverage must be applicable to employees, contractors, and subcontractors, if any. (e) Property Insurance, if available, as a tenant or user of City facilities with limits no less than $1,000,000 per occurrence, $2,000,000 aggregate. ADDITIONAL INSURED: The City is to be specifically included as an additional insured on all liability coverage described above except for the Workers' Compensation coverage. OTHER INSURANCE PROVISIONS: The General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions: 1. PRIMARY INSURANCE COVERAGE: For any claims related to this Agreement, the Co- Sponsor Group's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Co- Sponsor Group's insurance and shall not contribute to it. 2. RIGHT OF RECOVERY: Except for Workers' Compensation, the Co- Sponsor Group waives its right of recovery against the City, to the extent permitted by its insurance policies. CERTIFICATE OF INSURANCE /CERTIFIED COPIES OF POLICIES: The Co- Sponsor Group will provide the City with a Certificate or Certificates of Insurance showing the existence of coverage as required by the Agreement. In addition, the Co- Sponsor Group will provide to the City, if asked in writing, certified copies of all policies of insurance. The Co- Sponsor Group will maintain the required coverage with a current Certificate or Certificates of Insurance throughout the term of the Agreement with the City. New certificates and new certified copies of policies shall be provided to the City whenever any policy is renewed, revised, or obtained from other insurers. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attention: Athletics Office 706 N. Missouri Ave. Clearwater, FL 33755 And City of Clearwater Attention: Risk Manager 5 January, 2013 100 S. Myrtle Ave. Clearwater, FL 33756 16. The Co- Sponsor Group will maintain a positive relationship with the City and Parks and Recreation Department by: (a) Obtaining prior approval for any activities that are not on the regular game /practice or use schedule. (b) Obtaining prior approval for any field or facility improvements. (c) Providing all requested information and paying all fees on time. (d) Informing Parks and Recreation staff of field problems or schedule changes. (e) Enforcing and abiding by all applicable laws, rules, policies and procedures. (f) The Co- Sponsor Group President will be the liaison with the City unless the President appoints another representative. (g) The City and the Co- Sponsor Group will make a good faith effort to reply to all communications (phone, e-mail, etc.) within 3 business days. 17. The Co- Sponsor Group will act as a good caretaker and custodian of all City of Clearwater property by avoiding any activity that may damage the facilities, by cleaning up trash after each use, by enforcing the "no smoking" policy, by utilizing lights only when needed and turning them off after use. 18. The Co- Sponsor Group will assume all responsibility to monitor storm conditions and evacuate playing fields of participants and spectators when the threat of lightning or dangerous conditions approaches. Co- Sponsor Group will cancel games when field or playing conditions could cause harm or damage to participants or to the facilities i.e. flooded fields. 19.The Co- Sponsor Group will validate the quality of adult leadership by conducting and authorizing annual criminal background checks in accordance with the law, on all persons acting as head coaches, assistant coaches, board members and any person acting in an official capacity with any organization directly overseeing the Association's youth activities. These checks shall be conducted and completed prior to the beginning of each playing season and shall remain valid for the duration of this agreement. The Association shall employ a reputable company to conduct such checks. A statement confirming the completion of the background checks is due to the Athletics Office 30 days prior to the first day of utilization of any City facility hereunder. In accordance with the law, the Association shall also adopt and publish a criminal background check policy to be used for determining an individual's eligibility to coach. Should an individual be disqualified as a result of the check, the Association will prohibit that individual from serving in any official capacity with the Association's activities, disqualify that individual from providing any services or participating in any 6 January, 2013 activities contemplated under this Agreement, and notify the City of said applicant disqualification. The Association shall establish a policy as to how its criminal background checks will be processed and will pay for the cost of each background check. Exhibit "C" — Criminal Background Investigation Policy is shown as an example of a policy that the Association may wish to employ. The Association shall furnish to the City a listing of the persons that have successfully undergone a criminal background check prior to the beginning of any individual's involvement with any youth related activities. An Association Board member shall sign this listing for final verification of the actions taken by the Association. 20.The Co- Sponsor Group will require and offer City sponsored or City approved classes and /or clinics (such as those endorsed by the National Alliance for Youth Sports) to coaches and parents on athletic fundamentals, sportsmanship, coaching techniques, and other relevant topics. The Co- sponsor Group shall keep updated records on all training opportunities. 21.The Co- Sponsor Group will recognize and support City public /private partnerships. The Co- Sponsor Group will be given ample notice of such partnerships and their responsibility if any. 22. The Co- Sponsor Group must receive prior written approval from Parks and Recreation to make any alterations, changes or additions to the existing facilities. 23. The Co- Sponsor Group shall use existing City concession stands and honor any outstanding City agreements in place at these stands. The Co- Sponsor group will not engage in third party operations of the concession stand. The Co- Sponsor group will also be responsible to maintain the concession stands to the standards established by the State of Florida Department of Health. Any group that has a concession stand will be required to have their concession manager become a Certified Professional Food Manager. Information about this certification can be obtained at http: // safefood. educationprograms.com /index.php 24. Facilities constructed by the Co- Sponsor Group i.e. press boxes, concession stands, batting tunnels etc., will be maintained by the Co- Sponsor Group. Failure to maintain these facilities in a manner acceptable to the City shall be a material breach of this Agreement and may result in the termination for cause of this agreement. 25. Schedules submitted by the Co- Sponsor Group must accurately depict field /facility use and any changes must be approved before they are implemented. The City reserves the right to revise or revoke schedules of facilities based on inappropriate use or non -use by the Co- Sponsor Group. The City also has the right to assign fields or facilities to others if use by the Co- Sponsor Group is not substantiated. 7 January, 2013 26. The Co- Sponsored Group will be responsible for direct City costs of its programs and use of facilities for the duration of the Agreement, beginning with the first event. 27.Any revenue collected by the Co- Sponsor Group on City property must be used to promote and support the Co- Sponsor Group activities. Use of funds for other purposes could result in termination of this Agreement. 28. The Co- Sponsored Group agrees that all staff, coaches, volunteers and agents of the group shall conduct themselves as good role models exemplifying good sportsmanship, cooperation and appropriate behavior. 29. The Co- Sponsor Group and all its invitees will abide by all applicable law and all City policies when using City facilities, including those policies which state that the consumption of tobacco products or alcoholic beverages on City or School property is prohibited. 30.The Co- Sponsor Group further agrees to make no unlawful, improper, or offensive use of the facilities. 31. If either party terminates the Agreement, any improvements made to the property by the Co- Sponsor Group will remain the property of the City. 32.The Co- Sponsor Group may not assign this Agreement or any of its rights hereunder, nor permit others to use the facilities or any part thereof without the written consent of the City. This Agreement is a privilege for the benefit of the Co- Sponsor Group only and may not be assigned in whole or in part by the Co- Sponsor Group to any other person or entity, any attempt to assign the rights or obligations of this Agreement shall render this Agreement null and void in total. The Co- Sponsor Group understands that the Co- Sponsor Group's use of the facilities is nonexclusive. 33.AII Co- Sponsor Groups are responsible for informing their members of current guidelines and rules outlined above. Organizations are expected to take reasonable measures to ensure compliance during their events. Violations may result in the suspension or cancellation of that association's Sports and Program Co- Sponsor Agreement. 34. In the event of questions arising out of the use of the facilities or otherwise arising under this Agreement, the questions will be settled in writing between the Parks and Recreation Director for the City and President or presiding highest officer of the Co- Sponsor Group or the specific designee of either for resolution of such questions. 35. If special conditions or issues need to be clarified they will be covered in Exhibit B (i.e. maintenance issues, payment of fees, special needs), and attached hereto and made a part hereof. 8 January, 2013 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first written. Witnesses: r ' 4 As to Cry Manager or Designee As to Co- Sponsor Group President Designee CITY OF C By: By: WATER, FLORIDA Co- •4. nsor Group President or De -it nee 9 January, 2013 EXHIBIT A City of Clearwater Co- Sponsor Group Use Request Co- Sponsor Group: Blazin Ravenz Track Club Brief Description of Program: \��,, /f� t'r�, el d' ���� G LL - )f ye s on) r� z!.e- 1e -e CLeu.rtr..� C L"ay. Specific Dates of Program: Re u sted Facility /Field: Clt °,r1.„7 �h� Sc_ 4�c/ o. /Lai c o ., i , C I4 (A / �< l v.�,- ► : 4 � Requested Special Event Dates (Tournaments, Clinics, Camps, Etc.). Charges will be determined on a case -by -case basis. A projected invoice will be supplied with the tentative or confirmation permit: %r.kc.t e-e-� - S I- r /'9c., owe y r Jc rI4i t '// E -mail: Submitted By: dal 10 Phone #: Date: -1- 51- 15 January, 2013 Exhibit B City of Clearwater Concession Stand & Office Building Policies & Procedures City of Clearwater Parks and Recreation Department permits various organizations, groups, and agencies to use the concession /storage /office building on property owned by the City of Clearwater. Permission to use City of Clearwater property and /or facilities shall be based on the following conditions: A. The use of the property and /or facilities shall be on a seasonal basis rather than a permanent one. For example, a baseball organization may be permitted to use the facilities and /or property during the baseball /softball season and a soccer organization may be permitted to use the facilities during the soccer season. B. All groups who use the concession will be responsible to maintain the concession stands to the standards established by the State of Florida Department of Health. Any group that has a concession stand will be required to have their concession manager become a Certified Professional Food Manager. Information about this certification can be obtained at http: // safefood. educationprograms.com /index.php C. The City will retain the rights to program any facility and associated amenities (concession, press box, conference rooms, storage rooms, etc.) it deems appropriate at any time during the year. All due diligence will be taken to minimize the impact on a co- sponsor group during their season. The City of Clearwater reserves the right to open and staff the concession stand for any City sponsored event, regardless of the time of year of the event. The City will make every effort to work with the organization if the event is held during the organization's "traditional" season. D. The City of Clearwater shall have the right to be upon and /or enter its property for the purpose of examining and inspecting the same and determining whether the co- sponsor group is in compliance with Department policies with respect to care and maintenance. Access to the concession stand and /or office building (pin numbers and /or keys) will be issued on an as needed basis through the City of Clearwater Parks & Recreation Department. The co- sponsor group is prohibited from making copies of said issued keys. The organization may not change out any locks on any of the buildings. Any request for a changing of the locks must be submitted to the Athletics Office in writing. Additionally, no improvements (painting, signs, etc.) can be made at any building without prior written approval by the Parks and Recreation Athletics Office. Any unauthorized hanging of signs will result in their removal and the organization will be billed for the labor and any resulting damage. E. The co- sponsor group may be required by the City of Clearwater Parks & Recreation Department to remove all stored materials following the completion of the season so another user group may use the area. The user is responsible for keeping the storage area in good condition and must meet all OSHA regulations for storing materials. Violations of these rules may result in the user losing the use of the storage area. 11 January, 2013 F. The co- sponsor group is required to maintain the cleanliness of the office and common conference room area and any storage room assigned to the organization. All records relating to the organization (registration forms, medical releases, etc.) shall be kept in a secure office or secure cabinet, not the general conference room. The common room must be cleared of all organizational paperwork, equipment, etc. at the end of the season. The undersigned acknowledges receipt of this document. Name of Organization: Blazin ' avenz Date: Contact/Representative : 12 January, 2013 EXHIBIT C Sample Criminal Background Investigation Policy For Adult Volunteers in Youth Sports The City of Clearwater, Florida has a desire to protect the safety and welfare of its youth during their participation in all sports or athletic activities that are Co- Sponsored by the City. Recognizing the nation -wide incidence of crimes against children requires pro- active steps to provide protection to children participating in organizations involving sports and athletic competition. The City requires that all adults, 18 years or older, that utilize the City athletic facilities, or the facilities secured by the City, as a part of any City sponsored youth sports or athletic activities shall be required to submit themselves to undergo a criminal background investigation prior to their participation. Therefore, (other than as mandated below for coaches), any board member or any other position acting in an official capacity with any organization directly overseeing any City sponsored youth sports or athletic activities is required to undergo a background check as provided for herein. Procedure In order to screen all volunteers, board members, or other adults of a Co- Sponsor Group, the Co- Sponsor group must verify and implement the following procedures: A. Criminal Background Investigation The City will require that criminal background investigations be made of all adults volunteering to serve as board members or any other position acting in an official capacity with any organization directly overseeing any City sponsored youth sports or athletic activities, excepting coaches or referees, who shall comply with the requirements set forth for Independent Sanctioning Authorities below. 1. After initial compliance and every twelve (12) months thereafter, all volunteers as stated above must undergo a criminal background investigation. 2. Criminal background investigations must be performed prior to the volunteer being assigned any duties or responsibilities at any City sports or athletic facilities. The City may determine the time of year the investigations are to be conducted depending on the beginning of their practice season(s) or events. B. Grounds for Disqualification An individual convicted of any of the following criminal offenses provided shall be disqualified from participation as a volunteer in any City sponsored sports or athletic activities utilizing City sports or athletic facilities. Aggravated kidnapping Indecent exposure Injury to elderly or disabled. Aggravated robbery Aggravated sexual assault Intoxication offenses* 13 January, 2013 Arson Kidnapping Assault* Marijuana possession* Any violation of the law intended to control the possession or distribution of any controlled substance or illegal drug Murder Obscenity Prohibited sexual conduct Prostitution (including promotion of, aggravated promotion of, solicitation) Rape Sexual abuse Crimes against children Criminally negligent homicide Deadly conduct Theft* Delivery of marijuana Voluntary Manslaughter DWI* *NOTE: Assault / DWI / Intoxication offenses / Marijuana possession / Theft — Eligibility depends on the severity and length of time passed since the offense occurred. In misdemeanor convictions for these offenses, the disqualification will occur with a second misdemeanor conviction. Depending on the time frame of the DWI, driving while representing the organization is not recommended. This list of offenses is not intended to be all- inclusive and in no way sets limits on the offenses that are deemed grounds for disqualifying an individual from affiliation with the Co- Sponsor Group. Decisions on all other crimes or offenses not otherwise described above will be made at the sole discretion of the Co- Sponsor Group, in accordance with the law. If a volunteer or other agent of the Co- Sponsor Group is determined eligible for affiliation and is later arrested or convicted of any of the above crimes, he /she is required to notify the Co- Sponsor Group immediately. He /she will be removed immediately from his /her volunteer position until the case has been finally adjudicated. Failure to notify the Co- Sponsor Group of any arrests or convictions from the list above will result in the volunteer being immediately removed from all Co- Sponsor Group volunteer duties for a minimum of twelve (12) months beginning on the date the failure to notify was discovered, or for such other time as required by law. In the event the Co- Sponsor Group is notified that a volunteer has been determined ineligible to volunteer for the organization, it is the responsibility of the organization to supply the Athletics Office with a revised volunteer list. 14 January, 2013 Exhibit D Parking Restrictions During the Co- Sponsor Groups season, the Group will assign as many members of their organization as necessary to manage and control parking, and to keep fire lanes and access for emergency vehicles clear. The Co- Sponsor Groups will ensure that all vehicles only park in designated legal parking Tots or stalls. Parking or driving on fields, medians, sidewalks, bike lanes, paths, or other unauthorized areas inside the park are strictly prohibited. The City ultimately retains the right to prohibit parking at any location. The Co- Sponsor Groups will control the parking at the facilities they occupy to conduct their programs. For example: (a) Countryside Sports Complex: Parking is not permitted along the right -of -way on McMullen Booth Road. Additionally, vehicles may not park in the swale between the sidewalk and the right -of -way. Groups using this venue will help promote good neighbor cooperation with Chi Chi's Golf Course by ensuring that Chi Chi's parking is not encroached upon. (b) David Martin Fields at Gen Oaks Park: Parking is not permitted along South Hillcrest Ave., South Turner St., or South Evergreen Ave. (c) ECM 8 and 9 Fields: Parking is not permitted in the Eisenhower School parking lot during school hours. (d) Frank Tack Fields: Parking is not permitted in the grass along Montclair Rd. (e) Joe DiMaggio Baseball Fields: The groups will ensure that vehicle traffic associated with their activities will not drive on the maintenance /emergency access road between the turf multi - purpose fields. Additionally, no vehicles are permitted to park next to the baseball fields. (f) Sid Lickton Park: Parking is not permitted along the roadside of Saturn Ave. (g) Vehicles /trailers are not permitted inside any of the facilities nor on any turf surface without prior written approval from the Athletics Office. Failure of the Co- Sponsor Group to control the parking at any of these facilities during their activities will result in the Athletics Office assigning the number of games, game start times, and the number of fields that can be in use at each facility to ensure compliance with the parking restrictions at each site. Non - compliance with the assigned game schedule will result in the Toss of privileges at that facility. 17 January, 2013 Exhibit E Co- Sponsor Group's Responsibilities The Co- Sponsor Group agrees that during the term of this Agreement, the Group will at no cost or expense to the City, provide the following maintenance and /or repair: (a)Stripe each turf field as needed. (b)Pick up all paper, cigarette remnants and debris and place in trash receptacles, including the breakdown of all boxes. (c)The Group will enforce the City's No Smoking Ordinance, No Pet's Ordinance, and all other posted rules. (d)The Association, any league, team, group, or person, using a City park under this section and failing to leave it clean of litter to the satisfaction of the City, will reimburse the City for city worker time used to clean the facility. (e)Provide for any special needs or services such as security or traffic control devices or officers needed as a result of Association's use of the Facility. (f)Light cleaning of the restroom facilities on a daily basis when in use. (g)The Group shall not store any items outside the storage room nor dispense of any trash outside the facility area other than in containers provided by the City. (h)The Group will issue to the City two keys to any Group initiated lock used at any City facility as well as anytime the locks are changed. (i) As noted earlier, while the Co- Sponsor Group's use of the facility is nonexclusive, subleasing of the facility or assigning use of the facility by the Co- Sponsor Group is not permitted. Such activity by the Co- Sponsor Group could result in termination of this agreement. The Group shall receive an invoice from the City, as applicable, if the group does not follow through with these responsibilities. Failure to make such a payment will be grounds to bar the Group from use of the facility until the fee is paid or acceptable remedial action is taken. 18 January, 2013 Exhibit F (Blazin Ravenz) Special Conditions /Issues • The organization's president or authorized representative must attend the co- sponsor presidents meetings conducted by the Athletics Section. • I understand that the organization must be in compliance with this document in order to submit grant requests to Clearwater for Youth. Failure to meet any dates as outlined in this agreement will be grounds for the Group to be declared Out of Compliance. • It is recommended that the group retain a copy of the participant's recreation card or a copy of the recreation card receipt. • This program utilizes Pinellas County School facilities. The members will pay the Blazin Ravenz Track Club the current resident rate of $7.00 + tax (a current DR -14 is needed to offset the tax) in lieu of a recreation card. This fee will be paid to the City based on the roster payment due date. • Current Certificate of Insurance expires on 9/1/15. Dates of coverage are listed as 4/29/15 to8/31/15. The new certificate must be on file before any practices, clinics, etc. Signed By: Date: a a, 3a1r9-o15 19 January, 2013