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DVA2014-06001A - APPROVAL OF DVA - 08/18/15APPROVAL OF DVA 2014-06001 A � 0 } F- 483 Mandalay Ave. Pelican Walk Parking Garage .. _ U � ' Brian J. Aungst, Jr., Esq. Michael C. Foley, Esq. Macfarlane Ferguson & McMullen, P.A. _ .��Eatt�-t �tr�; -St�ite 200 _ __ _ -- _ _ _ _ __ Clearwater, FL 33756 PELICAN WALK PARKING GARAGE APPROVAL TIMELINE 1. March 20, 2014: 2. June 4, 2014: 3. July 15, 2014: 4. August 19, 2014: 5. August 20, 2014: 6. June 16, 2015: 7. July 7, 2015: City Council unanimously approves Letter of Intent City Council unanimously approves Purchase Agreement CDB approves Flexible Development Application for design and development of parking garage CDB recommends City Council approve Development Agreement City Council unanimously approves Development Agreement CDB meeting continued until July 7`h and City Council continued until July 16'n CDB meeting continued until August 18th and City Council continued to August 2ptn 2 �_� 9 FIRST AMENDED AND RESTATED DEVELOPMENT AGREEMENT AND AMENDED PURCHASE AGREEMENT • Elimination of City's obligation to provide public parking reconciliation payments to Paradise • Total number of parking spaces increases from 642 to 702 • The City's option to purchase additional spaces extended • The City has an absolute out of the Development Agreement and Purchase Agreement if City does not agree to the condominium documents • Construction commencement date extended from on or before September 1, 2015 until on or before October 1, 2015 • City closing date on purchasing its condominium unit extended from September 1, 2016 until on or before November 15, 2016 CONDOMINIUM DOCUMENTS Areas of Agreement: • The City will have 57% of the Condominium Association vote and a simple majority is required for most decisions • The City will have 64.5% of the Parking Committee vote and a simple majority is required for most decisions • The initial Parking Management Plan developed by Park Simple has been agreed to for the management and operation of the garage • 24 hour 7 days per week staffing of the parking garage • Trained security employee present in the garage every night between the hours of 9:00 p.m. and 7:00 a.m. • A 70% vote of the Parking Committee is required to alter the Parking Management Plan • Paradise has agreed to the Security Plan developed by the City's independent consultant Tim Haahs • A 60% vote of the Condominium Association will be required to increase the security required in the Haahs Security Plan • State of the art passive and active security features including 24 hour per day 7 day per week live monitored and recorded security cameras, two way emergency communication devices (either Blue lights and/or 9ll call boxes), and open and transparent elevators and stairwells PROPOSED VOTING STRUCTURE Condominium Association: City of Clearwater: Paradise Parking Spaces: New Paradise Retail: Existing Pelican Walk Retail: Parking Committee: City of Clearwater: Paradise: 57.7% 32.3% 2.5% 7.5% 64.5% 35.5% Florida Statutes. It is anticipated that the maintenance fees of the condominium will be allocated between the Units on an equitable basis mutually agreed upon by Paradise and City based on the anticipated maintenance and costs associated with the different units with the understanding that all improvements on RU-1 will be maintained by the owner of RU-1 and the owner of RU-lshall control the improvements made within said Unit. Cost of utilities shall be segregated to the Unit receiving service and not be a common expense, where possible. This A�reement shall terminate and the City shall have no obligation to purchase PU 2 m the event Paradise fails to deliver mutuall � aQreeable condominium documents as a condition of closin� on the City's purchase of PU 2 Prior to the Crty's purchase of PU-2, the condominium documents, once approved by the City, shall not be materially modified or amended without the prior written consent of the City, which consent shall not be unreasonably withheld. 3. Use of Parking Units/S aces bv Paradise and the Cit� The use of the Parking Units/Spaces -shall be limited and restricted as follows: PU-G shall consist of 28 spaces that may not be apportioned bv Paradise as leased parking hourly parkin�, or both � '. PU-1 shall consist of 114 spaces that that may be apportioned by Paradise as leased parking, hourly parking, or both. Subsequent to closing, PU-2 shall consist of 450 spaces �"�'"-�s�� '��which may be apportioned by the City as leased parking, hourly parking, or both. PU-3 shall consist of 110 spaces apportioned bv Paradise as leased parkin hourlv arking or both ��* �^-• �^* �- + a Paradise agrees to submit a mutually agreeable commercially reasonable Parking Management Plan for the operation of PU-G, PU-1, PU-2 and PU-3 as a condition of closing. The parties have developed a conceptual parking management plan which is outlined in Exhibit "H." The parties agree that the restrictions on the use of the Parking Units/Spaces contained in this First Amended and Restated Development Agreement and the terms of the Parking Management Plan may be amended upon mutual agreement of the parties without amending this First Amended and Restated Development Agreement or the Purchase Agreement and First Amendment to the Purchase Agreement which are attached hereto as Exhibit "C." Any spaces within PU-G, PU-1, and PU-3 shall not be leased for an amount less than 50% of the then current monthly space rental charge charged by the City for parking spaces in PU-2. This restriction is limited to Paradise's monthly rentals only. 2.04 Cooperation of the Parties. The City and Paradise recognize that the successful development and operation of the Parking Garage is dependent upon continued cooperation of the City and Paradise, and each agrees that it shall act in a reasonable manner hereunder, provide the other party with complete and updated information from time to time, with respect to the conditions such party is responsible for satisfying hereunder and make its good faith reasonable efforts to ensure that such cooperation is Pelican Walk Parking Garage First Amended and Restated Development Agreement 3 � k �� r-- � �� '+� f '�5,./ ti MEETING DATE: AGENDA ITEM: CASE: REQUEST: GENERAL DATA: Agent... ... ... ... ... ... ... ... ... . Applicant / Owner ............. Location . .. . . . . .. . . . .. .. .. . . . . .. .. . Property Size ... .................. Future Land Use Plan... ... Zoning.. . . . . . . . . . . . . . .. . . . . . . . . .. Special Area Plan .............. Adjacent Zoning... North: South: East: West: Existing Land Use ............. Proposed Land Use... ... .... COMMUNITY DEVELOPMENT BOARD PLANNING AND DEVELOPMENT DEPARTMENT STAFF REPORT July 7, 2015 E.1. DVA2014-06001 A Review of, and recommendation to the City Council, of the first amended and restated Development Agreement between PV-Pelican Walk LLC (the property owner) and the City of Clearwater to increase the number of parking spaces from 642 to 702 for the property located at 483 Mandalay Avenue. Brian J. Aungst, Jr., Esq. PV-Pelican Walk, LLC ("Paradise") 483 Mandalay Avenue; west side of Poinsettia Avenue, approximately 65 feet south of Baymont Street. 1.68 acres Resort Facilities High (RFH) Tourist (T) District Beach by Design (Retail/Restaurant District) Tourist (T) District Tourist (T) District Tourist (T) District Tourist (T) District Surface parking lot, retail sales and services, and restaurants Parking garage, retail sales and services, and restaurants � .�' , ..�._. . ..�. T �." � � �`� �` n � �--.—==��' ��1�, �� '� . �•ir„��,ir.:r� a.� r� ' � ' '� `��'!`-�-•` -� `�'�i . ° _°r ,.�w� � ��,�� .. � i _ ., . . , ,,,,,� _- � = ''tr'�i`� '' , . } �. - � k ' �. ^ t �' �v � !�� . • "`'s�ll �p °'t 3 u �\ ! �� •, � � � i ;' � � � ' � _,�� +. _ � � ,� �,i '��,� a >., . �� : .,��,��'� y . ,� �.°� � • ��,A �� , �� , �:�.� - , � � `� •� K � . +�> `�, �,,,�,d ', �• � �� `+i,y�'�1 ��.�"f��"��,3 '�ti � � ` j � ^i ,� , �r � . r � g I =, .��. „1 _ �� "' 7# � ° i • ., �.. AERIAL MAP � � °�1�.rwater Level III Development Agreement Application Review ANALYSIS: Site Location and Existing Conditions: The 1.68-acre subject property is located on the west side of Poinsettia Avenue approximately 65 feet south of Baymont Street with 350 feet of frontage along Poinsettia Avenue. The property also has approximately 300 linear feet of frontage on Mandalay Avenue. The property is zoned Tourist (T) District and is located within the Restaurant/Retail District of Beach by Design. This district encompasses the area bounded by Memorial Causeway, Mandalay Avenue, Baymont Street and Poinsettia Avenue. The development proposal consists of two parcels of land which have an overall acreage of 1.68 acres. The western parcel is 0.74 acres and consists of the two-story Pelican Walk shopping center, which has 39,580 square feet of commercial floor area. The eastern parcel is 0.94 acres and consists of a surface parking lot that supports the shopping center. The immediate area is characterized by a variety of uses including restaurants, retail sales and services, overnight accommodations, and attached dwellings. The subject parcel is used as a surface parking lot for the Pelican Walk shopping center. It has 94 parking spaces. The property also has loading zones and solid waste enclosures that support the various uses within the shopping center. Code Compliance Analysis: There are no active Code Compliance cases for the subject property. Development Proposal: This amended development agreement does not include any changes to the approved setbacks, height of building, lot area and width, site layout, Poinsettia Avenue fa�ade or landscape plan (FLD2014-05013). i v ' � ' � � J V PLANNING & DEVELOPMENT DEVELOPMEN'I REVIEW DIVISION ',��t .... i -...... - ROCKAWAY ST , ! __ _ __--- ---- -- ) �—.--, PROJECT .T.S S/TE — ' , +�� ; j� 0 - __�1 ! ,i i � ;o -- _ !��; _+I¢ ;—f� ;rrQ+. ; �>i ;;W; - — _ _-- g _._. '-1 '— O ��A ST __?� �_-_.� � �.._. +` � ' ?�f �OCATION MAP O � � � 3Q � v �S Attad�ed � dweilings A�� BAYNONTST +� .T.S Dwelling, 49D 37 I1 ce -_- j•••••••••••� Cl+rernight Retail � • . . Sales and : +es :� accommod . • Service, ; ;g ations . it�SL�Ur'dfli � :Q �75 � �75 Overnight � ; � .....� . sr.� accommod � +....: '� y � dt10t15 46Y W _ ,ss > � � � ss� �� •... s �.�{ . �� EXIS7'ING SURROUNOING USES MAP s�`� � HD .T.S soo �� ; ,�s..�, �s9 „ :�i:3y� � � �90 ♦ii;s��5 'I89� �83 � iQ �7 ID2 : �� +ays ��o . . .. �` �183 i�i 177 � �7D .�e +e.o ,� � .' 's°; � ,Y a77 J i I)Oi� Q3 =��75 • y . �70 i��• � �� tMN �73 �'M'��ST ? � Q ti��iii � ly Ot � .�8� .�� .�, .�� "`: .�o � �ea �es � � l57 - b0 ,163 P *36 /33 %S1 131 !3� �St I!1 .�o tONING MAP Community Development Board - July 7, 2015 DVA2014-06001A - Page 1 Level III Development Agreement Application Review PLANNING R DEVELOPMENT DEVELOPMENT REVIEW DIVISION There has been no substantial change to the building design. The reengineering of the interior of the garage eliminated the cantilever design to accommodate an additional 60 spaces. The interior columns that would have supported the cantilever design were moved to the outside wall of the parking garage. This modification resulted in this addition of support columns on the ground floor level on the where the parking garage and existing Pelican Walk shopping center connect. The form of the building has remained the same. This modification to the interior of the garage increases the number of parking spaces from 642 to 702 off-street parking spaces. Development Agreement: The First Amended and Restated Development Agreement would completely replace and supersede the Development Agreement dated August 26, 2014. The City will still purchase 450 parking spaces with an option to buy some of the added 60 off-street parking spaces. The substantive changes to the original Development Agreement are as follows: The number of parking spaces contained in the garage is increasing from 642 to 702. This does not result in any substantial change to the approved design of the building or site plan; 2. Amends the Commencement Date from September 1, 2015 in Section 1.01(6) to an uncertain month in 2015. It is the intent of the Developer to commence construction as early as August 2015; 3. Amends Section 2.03(2) Scope of Project from the condominium units in the original Development Agreement being designated as Unit 1(existing Pelican Walk Plaza retail); Unit 2(new approximately 11,000 square feet of retail fronting Poinsettia St.); Unit 3 (Developer's first 89 parking spaces starting on the ground floor); Unit 4(the City's 450 spaces); and Unit 5(the top floor consisting of 103 Developer owned spaces); to Section 2.03(2) Scope of Project which refers to the configuration of the condominium units as follows: RU-1 (existing Pelican Walk Plaza retail); RU-2 (approximately 12,000 square feet of retail fronting Poinsettia Ave.); PU-G (28 developer owned spaces on the ground floor); PU-1 (114 developer owned spaces on the first and second floors); PU-2 (the City's 450 spaces starting on the second floor); and PU-3 (110 spaces owned by the Developer on the top floor). T'his change reflects the additional 60 spaces and also is consistent with the terminology used in the condominium documents which aze being drafted contemporaneously with the consideration of the First Amended and Restated Development Agreement; 4. Amends Section 2.03(2) Scope of Project to clarify that the Developer's parking spaces may be apportioned as leased parking, hourly parking, or both as the Council agenda item approving the original Development Agreement stated. 5. Amends Section 2.03(3) to add a conceptual parking management plan as Eachibit "H" to the Development Agreement. The conceptual parking management plan is intended to be a guide for the parties in negotiating a mutually agreeable parking management plan for the entire garage as a condition of the City closing on its purchase of PU-2; Community Development Board — July 7, 2015 DVA2014-06001A — Page 2 Level III Development Agreement Application Review PLANNING A. DEVELOPMENT DEVELOPMENT REVIEW DIVISION 6. Amends Section 6.O1, Acquisition of Condominium Unit Four to Section 6.01 Acquisition of PU-2, to give the City an option to purchase up to 60 of the additional spaces being added to the garage at the same per space purchase price that it is purchasing PU-2. This option expires on September 4, 2015. The City's original option to purchase additional spaces expired in August 2014; 7. Section 6.04, Public Parking Reconciliation which detailed the City's obligation to pay the Developer for operating PU-2 prior to closing in the event PU-2 does not generate sufficient revenue has been removed from the document; and 8. Section 10.01(5) is added to provide that the City will not require RU-2 to have any additional parking so long as it maintains 100% retail and/or restaurant use in Article 10. Representations, Warranties and Covenants of the City. The Community Development Board unanimously approved the site plan and building design on July 15, 2014 (FLD2014-05013). The Community Development Board (CDB) has been provided with the most recent Development Agreement. The City Council may enter into Development Agreements to encourage a stronger commitment on comprehensive and capital facilities planning, to ensure the provision of adequate public facilities for development, to encourage the efficient use of resources, and to reduce the economic cost of development. The CDB is required to review the proposed Development Agreement and make a recommendation to the City Council. SUMMARY AND RECONiMENDATION: The Development Review Committee (DRC) reviewed the application and supporting materials at its meeting of June 4, 2015, and deemed the development proposal to be legally sufficient to move forward to the Community Development Board (CDB), based upon the following findings of fact and conclusions of law: Findings of Fact: The Planning and Development Department, having reviewed all evidence submitted by the applicant and requirements of the Community Development Code (CDC), finds that there is substantial competent evidence to support the following findings of fact: 1. The overall site is 1.68 acres located on the west side of Poinsettia Avenue approximately 65 feet south of the Baymont Street and Poinsettia Avenue intersection; 2. That the subject property is located in the Retail/Restaurant District of Beach by Design; 3. Commercial uses, including retail sales and services, restaurants and overnight accommodations, dominate this tourist area along the east and west sides of Mandalay Avenue, from Baymont Street in the north to the Memorial Causeway to the south; 4. That there are no changes to the approved site plan and building design; 5. The proposal increases the number of approved off-street parking spaces from 642 to 702 off-street parking spaces; and 6. There are no active Code Compliance cases for the subject property. Community Development Board — July 7, 2015 DVA2014-06001 A — Page 3 Level III Development Agreement Application Review PLANNING R DEVELOPMENT DEVELOPMENT REy�EW DIVISION Conclusions of Law: The Planning and Development Department, having made the above findings of fact, reaches the following conclusions of law: 1. That the First Amended and Restated Development Agreement implements and formalizes the requirements for the construction of on-site and off-site improvements under the related site plan proposal (FLD2014-05013); 2. That the First Amended and Restated Development Agreement complies with the standards and criteria of CDC Section 4-606; and 3. 1'hat the First Amended and Restated Development Agreement is consistent with and furthers the Visions, Goals, Objectives and Policies of the Comprehensive Plan. Based upon the above, the Planning and Development Department recommends the APPROVAL and recommendation to the City Council, of the first amended and restated Development Agreement between PV-Pelican Walk LLC (the property owner) and the City of Clearwater that increases the number of parking spaces from 642 spaces to 702 off-street parking spaces, for the property at 483 Mandalay Avenue. Prepared by Planning and Development Department Staff: Kevin W. Nurnberger, Planner III ATTACHMENTS: Photographs Community Development Board — July 7, 2015 DVA2014-06001 A — Page 4 � ''�RWATE : �..�`�°'�� - y y�'t.�.� f = A . . r-- = :� _V '�a • =F'�TABlISHEO�Q�y , File #: Type: File created: On agenda: City of Clearwater City Hall 712 S. Osceola Avenue Ciearwater, FL 33756 Legislation Details �th Text) ID#15-1376 Version: 1 Name: DVA2014-06001A; Res. 15-16; 483 Mandalay Avenue Action Item Status: Agenda Ready 5/29/2015 8/17/2015 In control: Planning 8 Development Final action: Title: Approve the first amended and restated Development Agreement between PV-Pelican Walk LLC (the property owner) and the City of Clearwater for the property located at 483 Mandalay Avenue; approve the first amendment to the Purchase Agreement between PV-Pelican Walk LLC and the City of Clearwater, and pass Resolution 15-16. (DVA2014-06001A) Sponsors: Indexes: Code sections: Attachments: 1. DVA2014-06001A Resolution 15-16.pdf, 2. 2015-05-28 Pelican Walk Memorandum Model C 113 Spaces.pdf, 3. DVA2014-06001A Amended Development Agreement 6.9.15.pdf, 4. DVA2014-06001A First Amendment to Purchase Agreement 6.9.15.pdf, 5. CDB Staff Report AMEND DVA 483 Mandalav Staff Reoort_ndf Date Ver. Action By Action Result SUBJECT/RECOMMENDATION: Approve the first amended and restated Development Agreement between PV-Pelican Walk LLC (the property owner) and the City of Clearwater for the property located at 483 Mandalay Avenue; approve the first amendment to the Purchase Agreement befinreen PV-Pelican Walk LLC and the City of Clearwater, and pass Resolution 15-16. (DVA2014-06001A) SUMMARY: The 1.68-acre subject property is located on the west side of Poinsettia Avenue approximately 65 feet south of Baymont Street with 350 feet of frontage along Poinsettia Avenue. The property consists of finro parcels. The western parcel is 0.74 acres and consists of the two-story Pelican Walk shopping center, which has 39,580 square feet of commercial floor area. The eastern parcel is 0.94 acres and consists of a surtace parking lot that supports the shopping center. The City Council, at their meeting on August 20, 2014, approved a Development Agreement between PV- Pelican Walk, LLC (Paradise) and the City of Clearwater, to allow for a parking garage with 642 parking spaces. The proposed First Amended and Restated Development Agreement would completely replace and supersede the Development Agreement dated August 26, 2014. While there has been no substantial change to the approved building design, a reengineering of the interior of the garage has eliminated the cantilever design and provided for an additional 60 off-street parking spaces. The interior columns that would have supported the cantilever design were moved to the outside wall of the parking garage where it connects to the existing Pelican Walk shopping center. Overall, the form of the building has remained the same. The substantive changes to the original Development Agreement are as follows: City of Clearwater Page 1 of 3 Printed on 8/17/2015 powered by Legistar'"' File #: ID#15-1376, Version 1. The number of parking spaces contained in the garage is increasing from 642 to 702. This does not result in any substantial change to the approved design of the building or site plan; 2. Amends the Commencement Date from September 1, 2015 in Section 1.01(6) to an uncertain month in 2015. It is the intent of the Developer to commence construction as early as August 2015; 3. Amends Section 2.03(2) Scope of Project from the condominium units in the original Development Agreement being designated as Unit 1(existing Pelican Walk Plaza retail); Unit 2(new approximately 11,000 square feet of retail fronting Poinsettia St.); Unit 3(Developer's first 89 parking spaces starting on the ground floor); Unit 4(the City's 450 spaces); and Unit 5(the top floor consisting of 103 Developer owned spaces); to Section 2.03(2) Scope of Project which refers to the configuration of the condominium units as follows: RU-1 (existing Pelican Walk Plaza retail); RU-2 (approximately 12,000 square feet of retail fronting Poinsettia Ave.); PU-G (28 developer owned spaces on the ground floor); PU-1 (114 developer owned spaces on the first and second floors); PU-2 (the City's 450 spaces starting on the second floor); and PU-3 (110 spaces owned by the Developer on the top floor). This change reflects the additional 60 spaces and also is consistent with the terminology used in the condominium documents which are being drafted contemporaneously with the consideration of the First Amended and Restated Development Agreement; 4. Amends Section 2.03(2) Scope of Project to clarify that the Developer's parking spaces may be apportioned as leased parking, hourly parking, or both as the Council agenda item approving the original Development Agreement stated; 5. Amends Section 2.03(3) to add a conceptual parking management plan as Exhibit "H" to the Development Agreement. The conceptual parking management plan is intended to be a guide for the parties in negotiating a mutually agreeable parking management plan for the entire garage as a condition of the City closing on its purchase of PU-2; 6. Amends Section 6.01, Acquisition of Condominium Unit Four to Section 6.01 Acquisition of PU-2, to give the City an option to purchase up to 60 of the additional spaces being added to the garage at the same per space purchase price that it is purchasing PU-2. This option expires on September 4, 2015. The City's original option to purchase additional spaces expired in August 2014; 7. Section 6.04, Public Parking Reconciliation which detailed the City's obligation to pay the Developer for operating PU-2 prior to closing in the event PU-2 does not generate sufficient revenue has been removed from the document; and 8. Section 10.01(5) is added to provide that the City will not require RU-2 to have any additional parking so long as it maintains 100% retail and/or restaurant use in Article 10. Representations, Warranties and Covenants of the City. Changes to Development Agreements: Pursuant to Section 4-606.1., Community Development Code (CDC), a Development Agreement may be amended by mutual consent of the parties, provided the notice and public hearing requirements of Section 4- 206, CDC, are followed. Revisions to conceptual site plans and/or architectural elevations attached as exhibits to this Development Agreement shall be governed by the provisions of Section 4-406 CDC Minor revisions to such plans may be approved , . by the Community Development Coordinator. Other revisions not specified as minor shall require an amendment to this Development Agreement. City of Clearwater Page 2 of 3 Printed on 8/17/2015 powered by LegistarTr� • File #: ID#15-1376, Version: 1 The Community Development Board continued this development agreement from its July 7, 2015 meeting to its meeting in August. The board will review this First Amendment and Restated Development Agreement at its public hearing on August 18, 2015, and the Planning and Development Department will report its recommendation. City of Clearwater Page 3 of 3 Printed on 8/17/2015 powered by LegislarT'" 4 � �w � � � a� � �r �r � � � ir �r s� w� r � r � ; ----.-._.__-�- k j 6 1 � � � � � � � � � � + � � � � � - ,.�.i '- =�— _ = •'-- ; - ; �; ' '� o „ ; ,' � � � ; � � ' � , � � � I _-' - _ _ _ _ - I'_ � _ _._._._. - -.� � , �. ,._-- - - �-, � _•,;- -� •'�__ �-.•.f'r / - _ � '� � , S� ; ;� ; �;� � �� ; �J t i� r ., �, � •. . � ; ,... ; =•�t, � - ,..% ., � .� _ , �.. _._- -_� --., '� � .� _ ,. ;' ., Beach by Design D• Retail and Restaurant District A key element of any successful resort destination is a vital retail and restaurant district. Given traffic considerations for North Mandalay, Beach by Design contemplates that Narth Mandalay will be an attractive street, but will have limited function as a two-sided "retail street." As a result, Beach by Design contemplates that the land area between North Mandalay and Poinsettia will become a retail/restaurant district in contrast to North Mandalay becoming a great retail street. Several uses including Pelican Walk Heilemans and Eckerds front on both North Mandalay and Poinsettia, providing for an efficient and functional land use pattern. A key clement of the Retail and Restaurant District strate�y is the construction of a parkin� gara�e which will provide convenient parking to the District. «.,,�� ..�,�w. �,....�.„.�_,.,�.��," .;,,,•.c- G � ..,,W.__� , �!.i �-. � , .,_.�+c- .: ,. � ."�'�'d""'� � r � " a . � ; . __� ' J�._ «i �� X ^ -�.�° -. �; �;� �, +t;�a:. � y�,� O � � - Beach by Design: A Preliminary Design for Clearwater Beach 19 CityofGeorwoter, Florida � � � � i � � r� w � � � �r r � � � � � Beach by Design Strategies for Revitalization proposed removal of the surface parking spaces to the west of South Gulfview, With the exception of the surface lot immediately north of the Adams Mark, and the construction of parking garages in the blocks between South Gulfview and Coronado and Coronado and Hamden. However, the cost of land assembl existing income producing hotel rooms — increas s the cost pe parking space to a level which is not reasonably supportable by parking revenues, particularly where the parking spaces are by Desigiv: A Preliminay Design for Clearwater 43 relatively remote from the " �° �• °�� •: � Y$ � ,� '`� Beach as was proposed in P �: � Strategies for Revitalization. � � `� Approximately 400 ,�' ' .,,�� parking spaces are to be �� , relocated. . ` � '� �'`� 7 � � '' In addition, available data and a parking ��' ; t` study conducted for the City indicates that at least 400 � � � � y'�� , �� additional parking spaces are t�«w �' :�'.� needed to meet existing � �� parking demand during the . ; /,�, : ;, `' ' 200+ days of highest parking �� ^ '� demand on the Beach. If the .'�`� North Mandalay corridor is ' ,, ��%' � �� a upgraded and the uses along �� +�`,�� the . �� comdor flounsh, ` - � � �, " additional parking of 200 to �w<<°� -''� 400 additional spaces would 1` be required. The timing of the � North Mandalay garage will be influenced by the extent to which on-street ark nelocarion oj after North Mandalay is improved. �ea�h Park� P g is ava��a�le Beach by Design contemplates at least two additional parking faciliries on Clearwater Beach and additional garages if and when additional demand arises in the form of community revitalization. The first two garages — one to the south of Pier 60 Park and a second on the surface parking area behind the Pelican Walk specialty retail center — are programmed to be constructed as soon as practicable. Beach by Desi additional parkin � recommends that the g garages be constructed on a self-financing basis — that is debt service is covered b Additional garageS� e g g Y net parking revenues. Rockaway and the oth e between SouthtGulfv ew and B la ad at Y�' y in m � � � � � � � � ! � � � � � � � � � � the Clearwater Pass District Beach by Design — wo ld economically feasible, as demonstrated b e constructed when existing facilities or where a Y occupancy rates in signigcant redevelopment/revitag zat on initiatuve, d to support a A• South of Pier 60 Park Parking Garage The exact location of the additional parking garage to the south of Pier 60 Park is dependent on a number of variables including the willingness of private property ovvners to coo p e r a t e with the Ci ty. T h e C ity C om��ssion has previously a p prove d t h e concept of a ve ry l a r g e g a rage to be constructed on the Pier 60 parking lot and the Days Inn property. The concept involved the acquisition of the Days Inn property, leg of South Gulfview and the the closure of the east-west units to be constructed as a P°ssibility of 150+ hospitality justification for the inclusion of the Pier 60�pa kingh lotnn the project was the cost advantage, because the land is currently owned by the City and used for parking purposes, outweighed the visual impact of a parking garage on the Beach. Moreover, the cost implications of land already owned by the City avoided the question of whether a hospitality component was economically feasible. In contrast, other sites where the City would have to acquire all of the land was either contingent on a hospitality component to help defray the cost of assembly or infeasible. Subsequent to the Commission's action, an alternative parking garage proposal has been advanced by the private sector. The alternative involves the construction of a parking g�-age on an assembly of land on both sides of 3rd Street ,--�•s,�. n�renmina�y Desig�r for CI— QQ�.N,�' between South Gulfview and Coronado. The proposed ara would be a part of a vertically mixed use project and would make at least 500 parking spaces available to the Ci is relatively indifferent as to the precise locat on of the gaDeeign long as the parking spaces are located withm a reasonable wal� from the dry sand Beach. The alternative parkin k is explicitly contingent on a munici al co g garage proposal South Gulfview into a great beachfr nt place �y mp o� ing s u h Gulfview as a great street or si m p ly c l o s ing the road to traffic. The principal advantage of the al t e rn a t i v e garage location is that a parking garage �,ill not be constructed on the Beach on the Pier 60 parking lot between Coronado and the Beach proper. The principal disadvantage of the alternative garage is that it may not provide sufficient parking spaces to accommodate the relocation of spaces the each proper to the west of South Gulfview and increase the inventory of beach parking by 400 additional spaces, � .Y= X . � �� . x � ,� , r T � � � ' �� ,, � .,� �-�e-�` .?�� /�'[orida � � � � � � � ' � � � � � � � � � � � "�".�7 '�► '�'°,� �, -� ; y �- � +�;,�,,�� ._ Beach by Design �! ep-- ' �� :' it Another possible F �� ^��'� ., location for a � �� g�age south �� r� �" �� of Pier 60 exists in the ,� ;,,. ;t� , vicinity between Coronado and Hamden ` �'`` ' � � '" �'' and between Third Street � i�' �M r �`'`�""'� - and Brightwater. This � ' ' ' area presents ��,,. �.,. . an �� ' ' °pportunity for a garage � � . • • �. • � with a residential Hamden could be vacated in order to consolida et la d and ��n of a waterfront parcel. Vacating a portion of Hamden would not impede traffic flow but actually traffic calm this area of South Beach and enhance the residential character of the Devon and Bayside cul-de-sacs. Analysis of the traffic impact of this alternative would have to be conducted. This option also is workable without the vacation of Hamden. B• Pelican Walk Garage The Pelican Walk Garage, to be constructed on the existing surface parking lot on the Poinsettia side of the property, is conceived to provide additional convenient and secure parking for North Mandalay and the Retail and Restaurant District and to compensate for the possible loss of on-street parking as a part of the improvement of North Mandalay. In addition, the garage is anticipated to be a catalyst for the revitalization and expansion of existing improvements in the District. The size and the timing of the Pelican Walk garage will be dictated by the ability of the garage to pay for itself and the extent to which individual property owners are willing to participate in some sort of public/private partnership. While by Design: A Pre[iminary Desi gn for Clearwater Be¢ch 45 E �r �-� . __� .. ..... .. .. . several properties like Heilemans and the Clearwater Beach Hotel have an apparent need for additional parking, particularly durin season, total demand for additional spaces is not, at this time, sufficient to support the debt necessary to construct the garage, A recent parking demand study indicates that the garage might actually generate sufficient revenues to support debt service if the garage is successful in attracting beach patrons to the garage, but that even then, the net revenues would be insufficient to meet bond coverage requirements that projected revenue equal to 140% o f debt service. Additional developrnent or revitalization along North Mandalay or property owrier participation in the garage would be necessary if the garage is to be financed exclusively on a revenue basis. �. .:�. _ PROPOSED LOCATION Proposed Imp�•oveme�tts Pelican Walk Garage . ,.- �-�......._ : � . .�..,..-� .��` �.s� 'i° ^t' -- -_:. __ . .._ . ,,, �"'$��1`� f .. � . . ��, �,.__ ��""'�►� ��'� r�� '��....`+n• �Jf R �}�~ ��'�,'f E!!1'IA�twrr�i -.-.�. 5 � 6/2/2014 �Retai( Plazas il Sales and Services ocial and Community Center i li ty/ I nf ras tructu re ci li ties (4) (1) �2) (3) (4) (5) (6) 5,000 � i�� i �� Municode 100 35-50 —15 —10 �0-100 35 - 50 —15 —10 0-100 35-50 10-15 —�p a In/a � � , - . � � � - ' 'f,i - . ✓ ' L 10-20 spaces per 1,000 FA 10-20 —5 spaces per 1,000 GFA(5) 0-20 —5 spaces per 1,000 GFA � n/a Specific use, height, setback and parking standards set forth in Section Ii., Future Land Use (Character Districts) and height standards and Coronado and Hamden Drives setback/stepback standards set forth in Section IV., Design Guidelines, of Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines, shall supersede these standards. Governmental uses shall not exceed five acres. Any such use, alone or when added to contiguous like uses which exceed five acres shall require a land use plan map amendment to Institutional which shall include such uses and all contiguous like uses. Public transportation facilities shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to Transportation/Utility which shall include such uses and all contiguous like uses. Utility/infrastructure uses shall not exceed three acres. Any such use, alone or when added to contiguous fike uses which exceed three acres shall require a land use plan map amendment to Transportation/Utility which shall include such uses and all contiguous like uses. For those properties within the boundaries of the Retail/Restaucant District, as established by Beach by Design, off-street parking shall not be required. Swimming pools and/or decks in conjunction with a swimming pool that are accessory to either an attached dwellings, overnight accommodations, or resort attached dw�ellings principal use on Clearwater Beach are permitted a rear setback of zero feet. � Flexibility criteria: A• Accessory dwellings. �• One accessory dw�elling that is subordinate and accessory to a principal permitted use. � 2• Title to the accessory dwelling is vested in the ownership of the principal use. 3• The floor area of the accessory dwelling does not exceed 25 percent of the floor area of � the principal use. B• Alcoholic bewerage sa/es. '� • Location. � a• The parcel proposed for development is not contiguous to a parcel of land which is designated as residential in the Zoning Atlas; I b• The use of the parcel proposed for development will not involve direct access to a major arterial street; �• The design of all buildings complies with the Tourist District design guidelines in ' Division 5 of Article 3. 2• Front setback: I � 1 � '!! , � ' � � � � � 1 � � � � � 6/2/2014 /Entertainment� Municode ernight Accommodations(3) 10,000— 100-150 35-100 0, 000 ;ort Attached Dwellings(3) 5,000— 50-100 35-100 10,000 taurants 5,000— 50-1pp 25-100 10,000 iil Plazas 15,000 100 35-100 il Sales and Services 5,000— 50-100 35-100 10, 000 )-15 —1U �-15 —1� —15 —10 �15 —10 15 —10 —20 10-20 10-20 ' 0-20 0-20 Q FT of lot area or s determined by the >mmunity :oordinatorbased TE Manual tandards —1•2 per unit 1.5 per unit —12 spaces per 1,000 GFA(2) � s paces per 1, 000 �FA �-5 spaces per .,000 GFA(2) � � `) i ;� .� f - -�� _ _ � � a.., ��) Specific use, height, and setback standards set forth in Section II., Future Land Use (Character Districts), and height standards and Coronado and Hamden Drives setbacWstepback standards set forth in Section IV., Design Guidelines, of Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines, shall supersede these standards. i2) For those properties within the boundaries of the Retail/Restaurant District, as established by Beaeh by Design, off-street parking shaH not be required, i3) Swimming pools and/or decks in conjunction with a swimmin either an attached dw�ellings, overnight accommodations, orgesortt tta hed dw�ell gs to principal use on Clearwater Beach are permitted a rear setback of zero feet. Flexibility criteria: A• Alcoholic bewerage sa/es. � • Location: a• The parcel proposed for development is not contiguous to a parcel of land which is designated as residentiat in the Zoning Atlas; b• The use of the parcel proposed for development wi11 not involve direct access to a major arterial street; 2• Height: The increased height results in an improved site plan and/or improved design and appearance; 3� Signs: No sign of any kind is designed or located so that any portion of the sign is more than six feet above the finished grade of the front lot line of the parcel proposed for development unless the sign is a part of a comprehensive sign program; 4• Setbacks: a• The reduction in front setback contributes to a more active and dynamic street life; b• The reduction in front setback results in an improved site plan or improved design and appearance; c. � � w � � � � � � � � i■ � � � � ri � � �:- - -- =------._------. � � ;=R: �_ �-l-- — _ I1 __. _ ��'��: � _ t i : ; - - --- (1 ..__ _ - � if - - � _. -,- � ...__. � �,y y _��-_ �} �' . s_ � i ..... 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It contemplates how the patrons will enter, move about the garage and finally pay and exit. EQUIPMENT, TECHNOLOGY AND OPERATION The basic configuration of the parking facility is (1) designated entrance, (2) designated exits, and (1) reversible entrance/exit lane. The proposed equipment system manufacturer is still yet to be determined pending bid process. Determining factors of award will be based on total cost, technological capabilities, and vendor service capability. The overall system will work in the following manner: As the customer enters the parking facility they have 3 options for entry: access card, smart phone App, or pull a ticket. At the same time, the License Plate Recognition (LPR) camera system captures the vehicle data (license plate and other vehicle data points) and ties it to the ticket or parking App data. The gate opens and the customer proceeds to park. If the customer parks above the City of Clearwater pass thru station entering into the City's nested area the upper LPR camera system again captures the vehicle data and re-categorizes the revenue into the City revenue account. As the customer leaves this area, the LPR exit camera system again captures and records the vehicle data. Upon exit from facility, the customer presents their smart phone App or inserts the parking ticket into Pay-in-Lane (PIL) exit station. The machine reads ticket data and calculates rate. At the same time the LPR camera system verifies that the ticket belongs to the same vehicle that pulled the ticket upon entry. The customer presents payment and the exit barrier rises and the customer exits. The software system then categorizes where to place the income generated based on where in the facility the customer parked. All monthly parkers will utilize access cards and will not utilize the LPR system. Instead these patrons will utilize the nested area located on the rooftop. If there is difficulty upon exit, Parksimple's 24/7 call center has the ability to remotely trouble shoot for customers, dispatch staff, or contact authorities. The call center can open the gates remotely in 2 seconds or less. Hardware Reauirements Main Entry/Exit The basic equipment hardware components to be utilized at the garage entry/exit area will include: (5) barrier gate systems at all entrances/exits, (2) barcode ticket dispensers with pay-by-phone capability, (5) access card readers, (5) LPR camera systems, (2) Pay-in-lane kiosks that accept cash or credit card, (1) Credit Card only kiosk exit station, and (3) Viking intercom systems for each exit kiosk. City of Clearwater Pass Thru The only equipment hardware components required at the pass thru island are (2) LPR camera systems. The pass thru area will include speed bumps to slow vehicular traffic as a means of capturing LPR data. Rooftop Nest The components to be readers on pedestals. located at the rooftop nested are include: (2) barrier gates, and (2) card Software Repuirements The parking facility software system must be able capable of integrating LPR data, smart phone apps, and provide robust reporting in real time in addition to historical reporting. The system must be accessible and set up for remote login capability. The system must be CSIP/PCI compliant. The system must also integrate the ParkMobile application form of payment. Parkinq Rates The nested areas within the garage will have the ability to set their own parking rates. Revenue and Disbursement The parking revenue collected by the management company will be reconciled and disbursed the month following the reported revenue by the 10th business day following the reporting month. This revenue will be allocated depending on where the customer parked, which will be determined by the parking equipment hardware and software. Reports that designate the allocations shall be provided monthly as back-up for the billing and expense reports. Operatinq Expenses The operating expenses for the parking facility will be reconciled pro-rata share according to the condominium documents. These expenses will be deducted from the monthly gross revenue for each condo prior to disbursement to the ownership groups. Citv of Clearwater Nested Area The City has the ability to add additional security features to their condominium as they see fit as long as this additional cost is completely funded by the City and does not impact the overall expenses of the parking facility. Nested Areas The North Beach Parking Plaza parking facility will include two separate nested parking areas. The parking on the ground floor, first floor and the ramp from the first to second floor will be in an un-nested area. This parking is a portion of the Paradise parking inventory along with the second nested area described below. The ground floor and first floor parking as well as the parking on the ramp from the first to second floor will be unrestricted parking. If a customer does not leave this area all revenue will be allocated to the Paradise account. The first nested area will consist of 450 parking spaces that belong to the City of Clearwater. This area will be open to public parking and will be controlled utilizing a gateless (LPR) License Plate Recognition system. As vehicles enter and exit this area, the vehicle tag information will be captured and the location data tied to the original ticket pulled upon entry into the overall facility. This area may also include an unrestricted count of "City" monthly parking tenants. These tenants will utilize access cards to enter and exit the facility. The LPR system will ensure tenant compliance with assigned parking areas for this use. If the "City" monthly tenant does not park in the designated "City" nested area, the LPR will report infraction and the access card use may be disrupted. The second nested parking area will be located above the first "City" nested area. This area consists of approximately 110 primarily rooftop parking spaces. This area will also be unrestricted for use. This area will utilize barrier gate systems and access card readers to control area. Customers using this area will utilize access card upon entry to the facility and have a predetermined length of time to reach the nested destination. If they do not reach this area, the access card will automatically disrupt service until reactivated by parking staff. Staffing Plan The North Beach Parking Plaza parking facility will require the following staff positions to ensure the facility and parking program are maintained in a safe and functional manner. Operations Manager — The Operations Manager would have the ultimate responsibility for the day-to-day operation of the parking facility. All managers are on call 7 days a week, 24 hours per day. The Operations Manager will work a minimum of 50 hours per week. The primary duties and responsibilities of the Operations Manager would consist of: • Client Contact. It will be the responsibility of the Operations Manager to maintain on a regular basis communications with the owner representative, tenant representatives, and property management team. This will ensure all areas of the operation are meeting all of the expectations of management. • Supervising Ambassador, Maintenance, Bookkeeping, Event, Staff. Providing sufficient currency and change to schedufed Ambassadors during each shift to ensure that proper change can be returned to the customers, without delay, when parking charges are paid in cash. • Facility Inspections. PerForm routine inspections of all operational aspects of the facility with maintenance staff to ensure a safe and clean environment. • Hiring and Terminating. Handling all personnel issues and paperwork for the hiring and termination of support staff. • Reviewing Accounts Payable / Accounts Receivable. Reviewing and approving all accounts payable to ensure the appropriateness and legitimacy of invoices and to assure prompt payment. Manage and administer the billing and collection of monthly parking accounts and take appropriate measures for late or non-payment accounts. • Assisting with Annual Budget. Assisting in preparing the annual budget to ensure proper allocation of staff and operating expenses. Work with corporate staff and on- site staff to establish clear and concise financial direction for the upcoming year. • Preparing Monthly Report. Work with the corporate staff in the preparation of monthly report. Meet and discuss with property management on all financial aspects of the operation on a monthly basis. • Customer Contact. Greet each customer / tenant in a friendly and professional manner, both in person and when speaking on the telephone. Work with tenants and tenant representatives on monthly account issues. • Records. Maintain accurate and up to date records on all parking related issues. • Cash Controls. Verify cashier's check out sheets for completeness and accuracy versus tickets and cash turned in. Report any discrepancies to the senior project manager. • Accounts Payable. Maintain complete and accurate records on all vendors and service provider of the parking facility. • Accounts Receivable. Manage and administer all accounts receivable issues to include; billing, collections, aged balance reports, account additions / deletions, card replacement and deposits, monthly reconciliation and preparation of the monthly lock out list. • Payroll. Verify and calculate all hours posted on employee time cards. Compile all payroll recap reports and prepare final payroll for senior manager's approval. • Validations. Sort and record all validations by company on a daily basis. Prepare and submit monthly validation billing reports, track and record validation collections and receivables. • Facility Supplies. Maintain sufficient inventory of materials and supplies for the parking facility operations. Ambassadors - The primary hours for the Ambassador's will be dictated by the demands of the property. The Ambassador is responsible for day to day operations of the exit payment kiosks to assist customers. The scheduled ambassador hours for the North Beach Parking Plaza parking facility will be a minimum of 98 hours per week. The primary duties and responsibitities of the Ambassador's would consist of: • Assisting Patrons. Courteously assisting patrons by answering any possible questions and giving appropriate direction both on-site and to surrounding areas. If the patron is experiencing a problem, the Ambassador should assist the patron to the best of his/her ability and if necessary refer the problem to the manager. Ambassador's will be outside their booths every morning and afternoon greeting and directing customers. • Processing Tickets. Accurately processing all cash and tickets through their station in accordance with established policies and procedures. • Maintenance. Assisting with any general maintenance tasks as directed by the Senior Operations Manager. • Reporting. Reporting any known observed or suspected violations of company policy, safety hazard or any unusual occurrence or matter to the Senior Operations Manager in a timely manner. • Knowledge of Facilities. Having a thorough knowledge of all areas of the parking facility and the surrounding areas. • Appearance. Maintaining a neat and clean appearance and being in complete uniform at all times. • Knowledge of Streets and Landmarks. Having a thorough knowledge of the streets and landmarks in the area of the parking facility and all major roads and intestates out of the city as well as directions to all major city landmarks and destinations. Maintenance Porters — It is important that the maintenance of the facility begins prior to the arrival of vehicles in order to evaluate the overall condition of the facility with no vehicles present. Maintenance will also take place after all major special events. The scheduled hours of maintenance Porter coverage is a minimum of 40 hours per week. Not only does proper maintenance set the comfort level for visitors of the project, just as importantly it protects the owner and manager from potential exposure to liability. The primary duties and responsibilities of the Maintenance staff would consist of: • Assisting Patrons. Provide assistance for customer who cannot locate their vehicles, have dead batteries or need general assistance. Direct customers to parking office in the event of major mechanical malfunctions or keys locked in a vehicle. • Cleaning. Pick-up trash and empty trash cans throughout the facility. Mop traffic islands and other equipment to keep them free of exhaust dust. Remove spider and cobwebs from stairwells and light fixtures; change sand in the cigarette receptacles on a regular basis; and wipe windows and glass doors. Follow customized facility daily/weekly maintenance schedule. • Safety. Provide service of constantly surveying changing conditions in the garage. Locate oil spots and apply oil dry as needed to prevent potential slip and fall injuries. Report suspicious people or hazardous conditions to the Operations Manager or security. • Maintenance. Assisting in the maintenance and repair of parking equipment and any general maintenance tasks as directed by the Operations Manager. • Painting. Maintain appearance of the facility by keeping walls, curbs, islands, equipment, bollards and cashier area freshly painted. • Appearance. Maintaining a neat and clean appearance and being in complete uniform at all times. Security Plan Because people are less likely to return to a parking facility in which they do not feel safe, we are extremely sensitive to the importance of providing a parking environment that the public perceives to be safe and secure. We continuatly work with our clients and their security consultants to implement enhanced facility safety initiatives. Conspicuous Personnel Presence A security/ambassador presence must be clearly visible to both the patrons and unauthorized persons throughout the facility. Our facility personnel are trained to understand that they play a key role in conveying an image of a secure facility. At least one Parksimple employee will be assigned to work in the parking facility 24 hours per day 7 days per week. A ParkSimple employee trained pursuant to the ParkSimple Safety, Security, and Loss Prevention Manual will be assigned to work in the parking facility between the hours of 9 PM and 7 AM every night. Cleanliness, Briahtness A clean, well-maintained and bright parking environment affects not only the facility's general aesthetic appeal, but also a patron's perception of safety and security. Thus, our stringent inspection, maintenance and housekeeping standards provide the added benefit of enhancing this important perception. Vehicle Escort Service Our parking facility personnel are pleased to accompany any patrons who so wish to their vehicles. The availability of this service can be communicated through signage appropriately placed throughout the facility (for example, on signs at elevator vestibules or by marking any vehicles used at the facility). Police Coveraqe Because the North Beach Parking Plaza parking facility will be a"City" owned asset, it is recommended to have the Police Department patrol the facility as part of their regular beat route. This would be supplemental and not a requirement of the City. Video Surveillance Video CCTV will monitor high vehicular and pedestrian traffic areas within the facility. Areas that may be designated high traffic include but are not limited to the points of ingress/egress, elevators and stair well entry exit points. Cleaning and Maintenance A parking facility is more than just a place to leave a car. Because it often makes the critical first and last impressions that a customer retains regarding the overall property or area itself, we take facility appearance very seriously. At Parksimple, every manager is trained extensively on proper parking facility maintenance. It starts with personnel and then requires comprehensive training to develop a complete maintenance crew. With our detailed maintenance check list, our team is able to control and monitor the daily, weekly and monthly tasks of our people. These check lists are modified after a comprehensive walk through of the facility with our clients (typically the project engineer) and customized to cover all aspects of a particular property. Parksimple provides general maintenance, including, but not limited to, cleaning, sweeping, routine touch-up painting, replacement of light bulbs, and minor repairs to equipment, as well as landscaping, preventive maintenance and degreasing. It is recommended that once a year (preferably winter January and February) a thorough power washing be completed in the decks to wash away contaminants caused by saltwater that can affect a buildings structural integrity. Additionally, regular sweeping is recommended to help keep the facility clean and free of brake dust. Our maintenance programs contain daily, weekly, and monthly maintenance schedules to help in defining the timing and priority of the tasks. Our manager will perform daily inspections to ensure proper maintenance. A sample of our facility maintenance checklist can be provided for your review. Our staffing plan includes cross trained employees and maintenance porter coverage Monday-Friday 7AM-3PM. 0 City of Clearwater Pelican Walk Parking Garage July 14, 2015 Recommended Security Plan Pelican Walk Parking Garage Introduction Security design in parking facilities deals with minimizing the risk of incidents that can threaten the safety of the users of a garage. Psychology plays a big role in good security design: a well- designed garage, one that includes both passive and active features, provides the perception that the facility is safer to use. The more secure a facility appears, the less likely a nefarious act will occur. The following are our recommendations for enhancing the safety and security of the proposed Pelican Walk Parking Garage in Clearwater Beach, Florida. Typical security features are divided into two categories: passive and active. Passive security measures are a physical part of the parking facility such as lighting, glass-walled elevators, open stairs, taller floor-to-floor heights, and similar design strategies. The common thread among all passive security features is visibility — the ability to see and be seen. Active security measures invoke an active response by the management and/or employees of the facility. Examples of active security features include security patrols and monitored closed- circuit television. Active systems are often needed to solve problems created by constraints on the passive security features. For example, some building codes require exit stairs with little or no glass. The requirement creates a closed space with little to no visibility. Active security measures, such as closed circuit television, may be needed to help the safety and security in this type of condition. Passive Security As mentioned above, passive security is a physical part of the garage design whereby the design is enhancing visibility. The following are our specific recommendations for integrating passive security. Structural Desiqn We highly recommend the use of long-span construction and higher floor-to-ceiling heights to create a more open feeling. In addition, long-span construction and higher floor-to-floor heights will aid in light distribution. Interior shear walls should be avoided, ideally placing them on the perimeter of the structure so that blind spots are minimized. If shear walls are placed inside the garage, we recommend that large openings be integrated into the shear wall design to help open the walls and improve visibility. Lfahtin4 Lighting is universally considered to be the most important security feature in a parking facility. Good lighting deters crime and presents a more secure atmosphere. With respect to lighting intensity, we recommend the following illuminance (Table 1), per the Illuminating Engineering Society of North America: r�H�►�s City of Clearwater Pelican Walk Parking Garage July 14, 2015 Table 1: Minim um Max/Min Horizontal Horizontal Parking Area Time of Day Lux fc Uniformity Ratio Basic 10 1 10:1 Ramps Day 20 2 10:1 Night 10 1 10:1 Entrance Areas Day 500 50 Night 10 � 1.0 10:1 Stairways 20 � 2.0 Source: IESNA RP 20-98 Lighting for Parking Facilities Minimum Vertical Lux 5 10 5 250 5 10 � fc 0.5 1 0.5 25 0.5 1.0 The type of lighting used is also very important consideration. The trend in parking garage lighting today is the use of a white light source such as florescent or LED lamps. From an operational perspective, the trend is to use LED lighting as the payback on the fixtures/lamps is now less than three (3) years, versus the first cost of florescent lamps. Light spacing is also very important. The normal placement of interior lights is two lamps per bay, spaced every 30' to 36' on center. That said, the electrical engineer shall provide a lighting study to show the placement and the desired illuminance for enhancing passive security. Stair Towers and Elevators Stairs, elevators, and elevator lobbies should be as open as the code permits. The ideal solution is a stair and/or elevator waiting area that is totally open to the exterior and/or the parking areas. If a stair is enclosed for code purposes, glass walls will help deter vandalism and personal injury attacks. Again, the goal is to be seen. Elevator cabs should have "glass backs" whenever possible. Elevator lobbies should be well lighted and visible to the public using the facility and/or street. We also recommend that the areas below the ramp and the stairs be fenced so that no one can enter these areas which are naturally "hidden." Perimeter Securitv Locate any attended booth or office in such a way that activity at the pedestrian and vehicular entry points to the facility can be monitored. Another measure to consider is the installation of security fencing at the ground level. This fencing provides openness, but it can deter people from getting into the garage in areas where they can be seen. Landscapinq Landscaping should be installed very judiciously so as not to provide hiding places or obstructions. It is most desirable to hold plantings away from the facility perimeter to permit the visibility. In addition, we recommend that plantings be kept to below 36" to improve visibility into and out of the parking garage, ideally using landscaping in the form of low maintenance, easy- to-care shrubbery. 2 TimHaa�s City of Clearwater Pelican Walk Parking Garage July 14, 2015 Sipns and Graphics Careful design and placement of general signs and graphics can eliminate confusion and delays for infrequent users. Provide signs and graphics that are easy to read and contain one word messages such as "Park," "Exit," "Elevator," and "Stair" to help guide people around the parking garage quickly and efficiently, thereby reducing decision making and search time. Color coding and/or unique memory aids can help users locate parked vehicles upon their return. Communication is an essential strategy for improving safety and security. Criminals are less likely to commit a crime in a parking structure if they know (or see) that measures have been put in place to thwart their efforts. So, signs that indicate that the parking structure is under surveillance can be effective deterrent. Active Security Securitv Personnel The visible presence of uniformed officers is one of the best ways to prevent crime and should be considered as part of the overall strategy for enhancing safety and security. We recommend that private uniformed officer's patrol the parking garage at random times and vary the routes so that patterns are hard to detect. Whether on foot, or in a car, the ever-present sight of uniformed officers or personnel will go a long way in not only discouraging nefarious activity, but also enhancing the positive feeling that patrons will have when visiting facility, during the day and especially at night. All personnel charged with any security responsibility should be trained to monitor, operate, and respond to all security equipment in the structure. As a back-up plan, the parking management firm or third party responsible for delivering the parking garage should coordinate active security with the Clearwater Police Department. Closed-Circuit Television (CCTV) CCTV can provide any level of surveillance an owner desires. However, for CCTV to be an effective component of the overall security plan, it is important to recognize the inherent strengths and weaknesses of CCTV systems. While CCTV will not be able to replace security personnel, it will frequently permit a reduction in and provide invaluable support to, the security force. CCTV monitoring can be a very effective way to deter and to and detect incidents in progress in the enclosed areas, which are at a higher risk. The video recorder (VCR) is an important part of the system as it allows the attendant to pinpoint when the incident occurred. The VCR generally records whatever is being displayed on the monitors. For example, following a car theft, the tapes may show the car was stolen from the parking space between 11:30 and 11:32 PM. By reviewing the activity at the camera or other cameras at that time, a description of a suspect can be provided to the police. Additionally, the tapes can be used as proof to help get a conviction. Emerqencv Communication Alarm systems come in many different varieties and forms: panic buttons, emergency telephones, two-way intercoms and two-way radios. In parking structures, as in most applications, the key is to place these devices in very accessible and visible places so that people can find and use them easily. Ideally, the emergency communication devices should be 3 TimHaa�s City of Clearwater Pelican Walk Parking Garage July 14, 2015 placed near the elevators and stairs, or in the corners of the parking garage. As one drives through the parking facility, the devices should be placed so that they are very visible and it is abundantly clear where they are located. Normally, we recommend that the emergency communication devices and the floor numbering system are placed in the same location — a highly visible location at each end of the garage and on every floor as it will help people advise any responders as to where they are in the parking garage. Intercoms, used together with panic buttons and/or CCTV can be very practical activity security features. CCTV coverage of the area around a panic button can help discourage false alarms. Two-way intercoms make it possible to zero in on an incident and communicate with the victim that help is on the way, possibly deterring the incident from continuing or happening at all. Voice-activated intercoms with panic buttons should be installed in all elevator cabs and partially or fully enclosed stairwells. Blue lights with strobe effects are commonly found in parking garages and something that we highly recommend for this parking facility. Summary For the Pelican Walk Garage, every effort should be made in the final design to enhance visibility and openness. Good passive security design increases visibility and the lowest possible cost. Adding active security measures such as patrolling and CCTV will greatly reduce the potential for crime and the liability should a crime occur. 4 TimHaa�s July 20, 2015 Chris Logan Paradise Veotures, lnc. 2901 Rigsby Lane Safety Harbor, FL 34695 ■ Subject: North Beach Parking Garage Reason: Continuous Delays , Dear Chris, Concerning the schedule for the parking garage, Dura-Stress�will need to start production by August 1, 2015. The reason for this schedule is that Dura-Stress has a full commitment with Walmart to begin production on November 1, 2015 which will take five months of full production to complete. � In addition �to the above project, Dura-Stress has a full commitment with Publix, which production is ' scheduled to begin. March 2016: The.Publix job will take three mbnths of full production to complete. With this in �mind your project is thr,ee months of full production. The August 1, 2015 date will allow us : to complete production:of your project before November 1, 2015. if you should not be able to meet this date, y�'ur project will most likely end up producing luly 2016. Dura-Stress reserves the right to adjust pricing at that time. Please.let�.me know, at your earliest convenience, how you would like to proceed. Sincerely, `,�� -�J� 1�� Glen Switzer v � Sales and Marketing Manager Dura-Stress, Inc. :_ ■ ■ JULY 3, 2015 _ _.__` -=_ `=- = � TO ALL RESIDENTS, TENANTS AND GUESTS AT THE SANDPEARL FROM: MANAGEMENT-JOYCE GONZALEZ RE: JULY 4T" WEEK-END PARKING - NO MORE GUEST � SPACES ARE AVAILABLE � ' UNFORNUNATELY WE HAVE NO MORE PARKING SPACES AVAILABLE STARTING TODAY. � � THOSE OWNERS WHO CALLED EARLIER THIS WEEK WE WERE ABLE TO ACCOMMODATE. ' PLEASE MAKE OTHER ARRANGEMENTS FOR YOUR GUESTS. ANY GUEST WHO ARRIVES AND WAS NOT ON , THE LIST WE WILL HAVE TO TURN AWAY. l� i 1 � � IF YOU HAVE MORE THAN 1 CAR ON THE PREMISES AND ARE ABLE TO MOVE ONE CAR, PLEASE LET US KNOW IMMEDIATELY. WE APOLOGIZE FOR ANY INCONVIENIENCE THIS MAY CAUSE. THANKS FOR YOUR UNDERSTANDING.