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05/21/2015Thursday, May 21, 2015 6:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Meeting Agenda May 21, 2015City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available . Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 ID#15-1208 Service Awards - May 4.2 ID#15-1294 Swim Across America Day Proclamation - Rob Shapiro, Swim Across America event coordinator 4.3 ID#15-1295 Clearwater Police Volunteers Presentation 4.4 ID#15-1296 EMS Week Proclamation 4.5 ID#15-1301 Homeownership Proclamation 5. Approval of Minutes 5.1 ID#15-1340 Approve the minutes of the May 7, 2015 City Council Meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Page 2 City of Clearwater Printed on 5/21/2015 May 21, 2015City Council Meeting Agenda Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. 7.1 ID#15-1264 Approve a contract (blanket purchase order) for catering services, including the purchase of labor, materials, food and equipment to perform catering services, for various concerts, meetings and special events held throughout the year to Orange Blossom Catering of St. Petersburg, FL, in the annual amount of $65,000 (Invitation to Bid 28-15), with two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) 7.2 ID#15-1265 Approve a Supplemental Work Order to Engineer of Record (EOR) Kisinger Campo and Associates in the amount of $126,140.00 for Construction Engineering Inspection (CEI) services of Island Estates Bridge Replacements Project (13-0004-EN) and authorize the appropriate officials to execute same. (consent) 7.3 ID#15-1266 Approve the contract (blanket purchase order) in the annual amount of $475,000.00 to General Utilities Pipe Supply for the purchase of Steel Pipe and Fittings for the period June 1, 2015 through May 31, 2016; award a contract (blanket purchase order) in the annual amount of $685,000.00 to General Utilities Pipe Supply for the purchase of Polyethylene Pipe and Fittings, for the period June 1, 2015 through May 31, 2016, including two one-year renewal terms for each; and authorize the appropriate officials to execute same. (consent) 7.4 ID#15-1271 Approve contracts (blanket purchase orders) for palm trimming with Luke Brothers Inc. of Holiday, FL, in the annual amount of $160,000 (Bid 24-14 and 25-14) and Tree One of Clearwater, FL, in the annual amount of $57,000 (Bid 23-14) and one-year renewal term at the City's option and authorize the appropriate officials to execute same. (consent) 7.5 ID#15-1276 Award a construction contract to Dallas 1 Construction and Development, Florida, in the amount of $3,048,809.50 for CR 193, Grove Circle and Belcher Area Sanitary Extension Project 13-0049-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve a Supplemental Work Order to Engineer-of-Record (EOR) King Engineering Associates, Inc., in the amount of $397,236.00 for Construction Engineering and Inspection (CEI) Services and authorize the appropriate officials to execute same. (consent) 7.6 ID#15-1281 Approve a time extension of 166 days to Wharton Smith for the construction of Northeast WRF Screw Lift Station Upgrades (12-0017-UT), approve Engineer of Record (EOR) Supplemental 2 Work Order to Jones Edmunds and Associates, Inc. in the amount of $15,000 for additional construction engineering and inspection services (CEI), and authorize the appropriate officials to execute same. (consent) 7.7 ID#15-1284 Approve two supplemental work orders to Engineer of Record (EOR) McKim and Creed for the Marshall Street WRF Control Room and Northeast WRF Page 3 City of Clearwater Printed on 5/21/2015 May 21, 2015City Council Meeting Agenda Sand Filter Area PLC Upgrades Project (14-0032-UT) in the amount of $103,132, and authorize the appropriate officials to execute same. (consent) 7.8 ID#15-1285 Award a construction contract to S and S Directional Boring and Cable Contractors, Inc., of Seffner, Florida, in the amount of $1,122,561.00 for 2014 Resident Initiated Reclaimed Water Distribution Project 13-0052-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve Supplemental 1 Work Order to Engineer-of-Record (EOR) URS Corporation, in the amount of $28,990.00, to provide Construction Engineering Services (CEI), and authorize the appropriate officials to execute same. (consent) 7.9 iD#15-1291 Award a contract (Purchase Order) for $145,822.00 to Waters International Trucks located in Meridian, MS for the purchase of a 2016 Peterbilt 337 Chassis with Maintainer Body H10034TT-2-120 for Public Utilities Replacement Vehicle, in accordance with 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 7.10 ID#15-1303 Approve a contract (blanket purchase order) in the amount of $1,465,210, awarding bid 39-15 to Precision Contracting Services, Inc., for the installation of new, and maintenance of existing, conduit and fiber optic cabling for the period of June 1, 2015 through May 30, 2018, and authorize the appropriate officials to execute same. (consent) 7.11 ID#15-1304 Approve a contract (standard purchase order) with Extensys Inc., Oldsmar, FL in the amount of $186,508 for the purchase of Dell-Compellent data storage parts and software authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 7.12 ID#15-1305 Approve a contract (blanket purchase order) in the amount of $146,041.50 to award Request for Proposals (RFP) 22-15 to Vision Internet, Inc., Santa Monica, CA, for website redesign and hosting services, and authorize the appropriate officials to execute same. (consent) 7.13 ID#15-1322 Approve increasing the Blanket Purchase Order (BPO123388) to Ruth Eckerd Hall, Inc. (REH) by $500,000, from $419,400 to $919,400, to reimburse REH for concert series entertainment in Coachman Park. (consent) Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings Page 4 City of Clearwater Printed on 5/21/2015 May 21, 2015City Council Meeting Agenda - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 ANX2015-0 3007 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1701 Evans Drive; and pass Ordinances 8708-15, 8709-15 and 8710-15 on first reading. (ANX2015-03007) 8.2 ANX2015-0 3008 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1220 Aloha Lane, 1273 Union Street, 1276 and 1280 Bertland Way, 1908 Macomber Avenue, and 1297 North Betty Lane; and pass Ordinances 8711-15, 8712-15 and 8713-15 on first reading. (ANX2015-03008) 8.3 ANX2015-0 3006 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2125 and 2131 Burnice Drive; and pass Ordinances 8705-15, 8706-15 and 8707-15 on first reading. (ANX2015-03006) 8.4 ID#15-1288 Approve amendments to the Clearwater Community Development Code regarding numerous provisions, including: adding Environmental Park as permitted use; adding a footnote pertaining to non -residential off -street parking in the LMDR, MDR and T Districts; modifying the flexibility criteria for brewpubs and microbreweries; increasing the maximum height for a fence /wall in front of a principal structure; modifying the off -street loading provisions; adding an exception for the provision of ADA compliant parking; clarifying the awnings with signage may be externally illuminated; modifying the responsibility and means of conveyance for public notice on development applications; clarifying tree removal permit requirements; providing an exception for nonconforming structures used for affordable housing; modifying the fine commencement date for repeat violations; providing for and modifying various definitions; and modifying the Code of Ordinances to clarify the enforcement of civil infractions, and delete a prohibition on gun sales as a home occupation; and pass Ordinance 8715-15 on first reading. (TA2015-00001) 9. Second Readings - Public Hearing 9.1 8728-15 2nd rdg Adopt Ordinance 8728-15 on second reading, vacating that certain portion of the five foot Public Utility Easement located on the Westerly rear lot line of Lot 7, Block 70, and described in the plat titled “Mandalay Sub” as recorded in Plat Book 14, Page 35, of the public records of Pinellas County, Florida. Page 5 City of Clearwater Printed on 5/21/2015 May 21, 2015City Council Meeting Agenda 10. City Manager Reports 10.1 ID#15-1280 Approve the Supplemental Joint Participation Agreement (JPA) Number 1 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract ARB48 to increase the total cost of the project to $625,000.00, increasing FDOT participation by $100,000.00, authorize the appropriate officials to execute same, and adopt Resolution 15-14. 10.2 ID#15-1321 Approve a 90 day contract extension with REDFLEX to allow staff to negotiate a renewal of contract. 11. City Attorney Reports 12. Other Council Action 12.1 ID#15-1342 Special Parking Permits - Mayor Cretekos 13. Closing comments by Councilmembers (limited to 3 minutes) 14. Closing Comments by Mayor 15. Adjourn Page 6 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1208 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 2 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Service Awards - May SUMMARY: 5 Years of Service Frederick Hemerick Public Utilities Barbara Sommer Parks and Recreation Chris Buehler Public Utilities 10 Years of Service Emanuel Dudley Solid Waste Daniel McGuinness Public Utilities Robert Tefft Planning and Development Jeremy Williams Information Technology Janice Overby Public Utilities Richard Riley Fire Department 15 Years of Service Nilda Espinosa Planning and Development Lennox Dawkins Engineering/Stormwater Christopher Beckham Parks and Recreation Willard Rodgers Police Darla Collamore Police Gary Bonzo Police Kristi Cheatham Gas Joshua Jewett Police Christine Schlerf Human Resources Julian Johnson Solid Waste Vernon Kearney Engineering/Stormwater Page 1 City of Clearwater Printed on 5/21/2015 File Number: ID#15-1208 20 Years of Service Peter Bach Public Utilities Chris Thorn Gas 25 Years of Service Kathleen Perry Police 30 Years of Service Timothy Bartlett Public Utilities 35 Years of Service Richard Harris Police Page 2 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1294 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Swim Across America Day Proclamation - Rob Shapiro, Swim Across America event coordinator SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1295 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Clearwater Police Volunteers Presentation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1296 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.4 SUBJECT/RECOMMENDATION: EMS Week Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1301 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.5 SUBJECT/RECOMMENDATION: Homeownership Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1340 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the May 7, 2015 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/21/2015 Draft City Council Meeting Minutes May 7, 2015 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, May 7, 2015 6:00 PM Council Chambers City Council Draft City Council Meeting Minutes May 7, 2015 Page 2 City of Clearwater Roll Call Present: 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito, Councilmember Bill Jonson, Councilmember Hoyt Hamilton and Vice Mayor Jay E. Polglaze Also Present: William B. Horne II - City Manager, Jill Silverboard – Assistant City Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. DRAFT 1. Call to Order – Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation 3. Pledge of Allegiance – Councilmember Hamilton 4. Special recognitions and awards (Proclamations, service awards, or other special recognitions) 4.1 World Lupus Day Proclamation, May 10, 2015 - Linda Ruescher, Lupus Foundation of Florida 4.2 Safe Boating Week Proclamation, May 16-22, 2015: Bill Morris – Marine and Aviation, Marcia Freeman - Clearwater Sail and Power Squadron, Exec. Petty Officer Chief Campbell - USCG Station Sand Key, and Manny Sosa, Jim Rudolph, and Jeff Lawlor – USCG Auxillary 4.3 Public Works Week Proclamation, May 17-23, 2015 – Public Utilities Director Tracy Mercer 4.4 Centennial Book presentation - Dan and Ryan Friese Dan & Ryan Friese presented Council with Official Centennial Books. In response to questions, Legal Office Administrator Gina DeWitt said there are over 100 parade participants who have been encouraged to distribute giveaways. Items will not be thrown from the parade floats due to safety Draft City Council Meeting Minutes May 7, 2015 Page 3 City of Clearwater concerns. The parade is on May 30 and will be followed by a block party in Coachman Park. 4.5 Excellence in Youth Sportsmanship Winners 5. Approval of Minutes 5.1 Approve the minutes of the April 16, 2015 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Jonson moved to approve the minutes of the April 16, 2015 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Joseph Corvino said the City should work with the Clearwater Marine Aquarium to ensure they have what they need to create a first class facility and a ULI task force needs to be created and include representatives from all neighborhoods. 7. Consent Agenda – Approved as submitted. 7.1 Award contracts for bond counsel and disclosure counsel for the five-year period ending May 7, 2020, to Bryant, Miller and Olive as bond counsel, and Nabors, Giblin and Nickerson as disclosure counsel, and authorize the appropriate officials to execute same. (consent) 7.2 Accept the donation of $100,000 from the Clearwater Library Foundation; add $25,000 from the General Fund Reserve and approve the increase of $125,000 to the Countryside Library project (11-0059-LI) budget; award a contract (Purchase Order) to Source Interiors for the purchase of Furniture, Fixtures and Equipment in the amount of $421,750.66 and authorize the appropriate officials to execute same. (consent) 7.3 Award a contract (purchase order) to Bibliotheca, LLC for $178,987, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other Governmental bids, for hardware and software to implement phase two of an RFID system to improve security and efficiency in library branch operations and authorize the appropriate officials to execute same. (consent) 7.4 Approve a Parking Service Agreement for pay by cell parking technology between the Draft City Council Meeting Minutes May 7, 2015 Page 4 City of Clearwater City of Clearwater and Parkmobile of Atlanta, Georgia and authorize the appropriate officials to execute same. (consent) 7.5 Approve the Voluntary Tampa Bay Multi-Agency Gang Task Force Memorandum of Understanding and the accompanying Mutual Aid Agreement for a five-year period commencing May 31, 2015 and expiring on May 30, 2020 and authorize the Chief of Police to execute same. (consent) 7.6 Award a contract (blanket purchase order) to Harcros Chemicals, Inc., of Tampa, FL in the annual amount of $255,000, for liquid Sodium Bisulfite Solution, over a 1-year period, with two additional annual extensions, and authorize the appropriate officials to execute same. (consent) 7.7 Approve a Contract (Blanket Purchase Order) to Honeywell International, Inc. - Building Solutions of Chicago, IL for an amount not to exceed $200,000 for the quarterly Maintenance Fees for the period May 1, 2015 through April 30, 2016, per the contracts dated November 17, 2008 and April 28, 2010, and authorize the appropriate officials to execute the same. (consent) 7.8 Approval to continue the Interlocal Agreement for Information Sharing that will permit the Clearwater Police Department and other participating law enforcement agencies within Pinellas County to share information and provide effective crime analysis and crime prevention information for Pinellas County residents for an additional five-year period and authorize the appropriate officials to execute same. (consent) 7.9 Approve the Collective Bargaining Agreement between the City of Clearwater and the Fraternal Order of Police Supervisors Bargaining Unit for fiscal years 2015/16, 2016/17, 2017/18 and authorize the appropriate officials to execute same. (consent) 7.10 Ratify and confirm a supplemental work order to Reiss Engineering, Inc. (EOR) in the amount of $159,357 for additional Construction Engineering and Inspection (CEI) associated with the new brackish reverse osmosis water treatment plant at Water Treatment Plant No. 2, and authorize the appropriate officials to execute same. (consent) 7.11 Reappoint Rick G. Stucker to a four-year term as a Trustee of the Clearwater Firefighters’ Supplemental Trust Fund in accordance with Sec. 175.061 of the Florida State Statutes. (consent) 7.12 Approve the third-year extension option of the Professional Services Contract between the City of Clearwater and Imagine Global Consulting to provide tourism marketing services for the City of Clearwater in the amount of $164,000 for Fiscal Year 2015-2016, and authorize the appropriate officials to execute same. (consent) 7.13 Approve the Purchase Order in the amount of $3,897,500, award bid 35-15 to Florida Draft City Council Meeting Minutes May 7, 2015 Page 5 City of Clearwater Gas Contractors, Inc, for the replacement of antiquated gas mains and service lines for the period of May 11, 2015 through December 31, 2017, and authorize the appropriate officials to execute same. (consent) 7.14 Approve settlement of a city vehicle (G4016) damage claim and authorize the appropriate officials to execute same. (consent) 7.15 Approve settlement of a damage claim involving a city vehicle (G3942) and authorize the appropriate officials to execute same. (consent) 7.16 Approve settlement of the liability claim of Ms. Fotini Bakkalapulo for payment of $32,500.00 and authorize the appropriate officials to execute same. (consent) 7.17 Approve a transaction with B and H Police Supply (Merritt Island, FL) for the trade in of twenty-one KAHR PM9 firearms, in a credit amount of $6,300, in exchange for twenty-one Glock, Model 42 firearms and related accessory items. (consent) 7.18 Appoint Kevin Chinault as the not-for-profit provider of affordable housing and reappoint Lisa Hughes as the advocate for low-income persons in connection with affordable housing to the Neighborhood and Affordable Housing Advisory Board with terms to expire May 31, 2019. (consent) 7.19 Approve Change Order 2 to Rowland, Inc. of Pinellas Park, Florida, for Smallwood Circle Drainage and Edgewood Avenue Sanitary Sewer Improvements projects (11-0057-EN and 10-0027-UT) in the amount of $403,449.14 for a new contract total of $2,897,310.11 and approve a time extension of 165 days for completion of additional work and unforeseen field conditions. (consent) Councilmember Hock-DiPolito moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Approve the request from the owners of property addressed at 1076 Eldorado Avenue to vacate a portion of a platted utility easement; and pass Ordinance 8728-15 on first reading. (VAC2015-04) The owners of property located at 1076 Eldorado are planning to construct new improvements on a portion of their property encumbered by a five-foot wide Draft City Council Meeting Minutes May 7, 2015 Page 6 City of Clearwater utility easement that was dedicated to the public when the subdivision was platted. The City’s Engineering, Public Utilities and Gas System departments have no current or future plans to use this easement. Staff has no objection to the request. Duke Energy, Verizon, Bright House and Knology (d.b.a. WOW!) each have no objections to the request. Vice Mayor Polglaze moved to approve the request from the owners of property addressed at 1076 Eldorado Avenue to vacate a portion of a platted utility easement. The motion was duly seconded and carried unanimously. Ordinance 8728-15 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8728-15 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 8693-15 on second reading, annexing certain real property whose post office address is 2127 Pleasant Parkway, Clearwater, Florida 33764, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8693-15 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 8693-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.2 Adopt Ordinance 8694-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2127 Pleasant Parkway, Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 8694-15 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Ordinance 8694-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze Draft City Council Meeting Minutes May 7, 2015 Page 7 City of Clearwater 9.3 Adopt Ordinance 8695-15 on second reading, amending the Zoning Atlas by zoning certain real property whose post office address is 2127 Pleasant Parkway, Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8695-15 was presented and read by title only. Vice Mayor Polglaze moved to adopt Ordinance 8695-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.4 Adopt Ordinance 8696-15 on second reading, annexing certain real property whose post office address is 1701 Owen Drive, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8696-15 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8696-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.5 Adopt Ordinance 8697-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1701 Owen Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL) and Preservation (P)/Drainage Feature Overlay. Ordinance 8697-15 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 8697-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.6 Adopt Ordinance 8698-15 on second reading, amending the Zoning Atlas by zoning certain real property whose post office address is 1701 Owen Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR) and Preservation (P). Draft City Council Meeting Minutes May 7, 2015 Page 8 City of Clearwater Ordinance 8698-15 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Ordinance 8698-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.7 Adopt Ordinance 8699-15 on second reading, annexing certain real properties whose post office addresses are 1226 Aloha Lane, 2063 North Betty Lane, 1233 Palm Street, 1271 Palm Street, 1268 Sedeeva Circle North and 1276 Sedeeva Circle North, into the corporate limits of the city and redefining the boundary lines of the city to include said additions. Ordinance 8699-15 was presented and read by title only. Vice Mayor Polglaze moved to adopt Ordinance 8699-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.8 Adopt Ordinance 8700-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 1226 Aloha Lane, 2063 North Betty Lane, 1233 Palm Street, 1271 Palm Street, 1268 Sedeeva Circle North and 1276 Sedeeva Circle North, upon annexation into the City of Clearwater, as Residential Urban (RU). Ordinance 8700-15 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8700-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.9 Adopt Ordinance 8701-15 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 1226 Aloha Lane, 2063 North Betty Lane, 1233 Palm Street, 1271 Palm Street, 1268 Sedeeva Circle North and 1276 Sedeeva Circle North, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8701-15 was presented and read by title only. Draft City Council Meeting Minutes May 7, 2015 Page 9 City of Clearwater Councilmember Jonson moved to adopt Ordinance 8701-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 9.10 Adopt Ordinance 8714-15 on second reading, vacating a portion of that certain drainage easement lying within Lots 85 and 86 Wynwoods Landing II as shown on that certain plat recorded in Plat Book 88, Pages 40, 41 and 42 of the public records of Pinellas County, Florida. Ordinance 8714-15 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Ordinance 8714-15 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 10. City Manager Reports 10.1 Approve the Local Mitigation Strategy developed for Pinellas County and adopt Resolution 15-10. The purpose of the Local Mitigation Strategy is to establish an ongoing process that will make hazard mitigation part of the daily functioning of the entire community. The Local Mitigation Strategy serves as a bridge between local governments’ growth management plans, the county comprehensive emergency plan, land development regulations, and relevant ordinances and codes such as those for floodplain management. Most of the burden of recovering from a disaster falls squarely on the shoulders of local government. A major disaster can bring extraordinary hardship to citizens, devastate the economic base, and diminish its quality of life for years to come. If hardships seen in other parts of the country can be avoided by making smarter decisions before the disaster, the best interest of our citizens, businesses and communities will be served. The objective of the Local Mitigation Strategy is to develop a blueprint or guide intended to provide a unified and consistent course of action needed to eliminate or reduce the impact of disasters that threaten Pinellas County and its municipalities. The current Local Mitigation Strategy is a 5-year update. The original was adopted in 1999, and comprehensive updates were completed in 2004 and Draft City Council Meeting Minutes May 7, 2015 Page 10 City of Clearwater 2009. Vice Mayor Polglaze moved to approve the Local Mitigation Strategy developed for Pinellas County. The motion was duly seconded and carried unanimously. Resolution 15-10 was presented and read by title only. Councilmember Hamilton moved to adopt Resolution 15-10. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 10.2 Accept deed transferring real property located at 1002 LaSalle Street from Clearwater Neighborhood Housing Services, Inc. to the City of Clearwater and adopt Resolution 15-11. Clearwater Neighborhood Housing Services, Inc. (CNHS), a non-profit corporation located in the North Greenwood area and serving the Tampa Bay area, has requested the City accept the deed transferring a vacant lot located at 1002 LaSalle Street in the North Greenwood neighborhood. As background, the City established the Challenge Infill Housing Program in 1996. The program was established to provide loans to low and moderate-income families to obtain affordable housing. Through a partnership with CNHS, the City established a revolving loan program to provide funds for the development or purchase of existing housing. CNHS generated revenues through the sale of the homes that was sold to these families and utilized this funding to purchase the vacant lot in 2006 for $43,000 at the height of the real estate market. The Pinellas County Property Appraiser’s office has the value of the lot currently listed at $2,255. Due to the downturn in the real estate market, CNHS has been unable develop the lot for affordable housing. The lot is located between two existing residential properties that have been cited for code violations and have required additional police presence. With city ownership of the lot, Police, Code Enforcement and the Housing Division will be able to work collaboratively to address specific community concerns regarding this vacant lot. Staff recommends accepting the deed for future development of affordable housing. Accepting this property will enable the city to foster its efforts of providing affordable housing in North Greenwood, a Neighborhood Revitalization Strategy Area. The intent is to convey the property to a housing developer to build a single-family home on the vacant lot, thereby placing a structure that will improve the area and show reinvestment in the community. Draft City Council Meeting Minutes May 7, 2015 Page 11 City of Clearwater Councilmember Jonson moved to accept deed transferring real property located at 1002 LaSalle Street from Clearwater Neighborhood Housing Services, Inc. to the City of Clearwater. The motion was duly seconded and carried unanimously. Resolution 15-11 was presented and read by title only. Councilmember Hock-DiPolito moved to adopt Resolution 15-11. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze 10.3 Approve Clearwater Business SPARK! Memorandum of Understanding (MOU) and authorize the appropriate officials to execute same. GOAL 4 of the City’s Economic Development Strategic Plan (ED Strategic Plan) states that the City should “support an entrepreneurship and innovation ecosystem and collaborate with regional partners to market Clearwater to target industries.” Toward that end, the Economic Development and Housing Department (ED&H) began working with the Clearwater Regional Chamber of Commerce (Chamber) in January 2014 to explore the feasibility of jointly developing a business resource center in Clearwater. The Chamber and ED&H evaluated and/or toured nine Tampa Bay and Orlando area facilities and their program and service offerings. Staff also conducted an inventory of existing organizations and the programs/services provided to entrepreneurs and small businesses. In June 2014, the Urban Land Institute Advisory Services Panel (ULI) recommended 1) more active uses of the Clearwater Main Library, and 2) that support should be provided to new entrepreneurial small businesses by investing in a technology innovation center or business incubator. ULI recommendations supported and encouraged the expansion of economic development activities underway. By August 2014, Steve Allen (Founder and CEO of iDatix Corporation - an IT/Software firm, and member of the City’s Tech Council), began the development of the Technical Arts Facility for Innovation and Entrepreneurship (TAFFIE), a private business incubation and co-worker facility. The convergence of these public and private efforts and the analysis of the information obtained during nine months of evaluation concluded that, for the most part, existing organizations in the city, county, and region are offering programs and services that meet the need of entrepreneurs and small businesses located in Clearwater. However, there is a clear need for a Draft City Council Meeting Minutes May 7, 2015 Page 12 City of Clearwater collaborative and coordinated approach for the marketing and delivery of these services. Therefore, in November 2014, the Chamber, TAFFIE, the Small Business Development Center of Pinellas County (SBDC), ED&H and Clearwater Main Library began to work together toward creating the consortium now called “Clearwater Business SPARK!” The Community Redevelopment Agency (CRA) has subsequently joined the consortium due to the emphasis on the downtown and the East Gateway Tech District and support and growth of this workforce. The initial phase of the Clearwater Business SPARK! was to develop an MOU, a non-binding agreement, which details the spirit and intent of the consortium and the roles and responsibilities of the partners. Staff recommends approval of the MOU in order to show the City’s and CRA commitment to moving forward with the goals and objectives outlined in the ED Strategic Plan and ULI Report. MOU Summary As described within the MOU, the partners recognize there is strong interest in the greater Clearwater community for new, small business and entrepreneurial development programs and that the strength and areas of expertise each partner provides will together achieve the shared goal of helping this sector of our economy in Clearwater. Toward that end, the partners desire to work collaboratively and continuously to provide entrepreneurs, innovators, creators and small business owners with a wide variety of programs, services, education, networking opportunities, and flexible and creative workplaces and spaces, and to achieve sustainability within three years of the date of the MOU through a combination of fee-based programs and services, sponsorship, and grants which may be pursued. Exhibit A shows a sampling of the proposed offerings each partner brings to the consortium. At the onset, ED&H will coordinate and facilitate partner meetings. Together, the partners will 1) provide networking opportunities throughout the greater Clearwater area, 2) host and/or participate in events and meet-ups, 3) work together to develop a comprehensive mix of services and facility offerings targeting technology innovation and creative enterprises, 4) promote the availability of programs and services, 5) strive to adopt and adapt programs and services to meet the changing needs of those seeking services, 6) make appropriate referrals to program partners, facilities, or services, 7) provide appropriate training of staff who may from time to time engage individuals who seek or need services provided by one or more of the partners, 8) actively and continuously seek additional partners to join Clearwater Business SPARK!, and 9) jointly establish protocols, common intake processes, performance goals and measures. Additionally, the partners will convene annually to establish a Draft City Council Meeting Minutes May 7, 2015 Page 13 City of Clearwater work program, identify resources necessary to sustain Clearwater Business SPARK! and to prepare a budget including in-kind and financial resources necessary to support marketing, programs, and activities of Clearwater Business SPARK! Requests for City and/or CRA financial support of Clearwater Business SPARK! will be presented in separate agenda item(s) at a future date. It is expected that such funding request(s) will be for marketing and promotion activities of Clearwater Business SPARK!, enhanced services provided by SBDC of Pinellas, and payment of fees for programs or services that provide clear evidence of public benefit. On a going forward basis, the City’s financial participation will be considered as a part of the annual budget process. Requests for funds will be submitted annually according to the budget schedule, and is subject to City Council and/or CRA approval. Representatives of the member organizations in the consortium will be present at the CRA meeting to answer any questions. In response to questions, Economic Development and Housing Assistant Director Denise Sanderson defined Spark, to start something new, rather suddenly, and said this is what the City hoped to achieve under this umbrella partnership. Taffie’s mission is to bring together entrepreneurs to support entrepreneurs in a tech environment. She explained that Spark, as a consortium, brings together entities and resources. Councilmember Hock-DiPolito moved to approve Clearwater Business SPARK! Memorandum of Understanding (MOU) and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 10.4 Amend Council Rule 6 and adopt Resolution 15-13. Staff recommends amending Rule 6, Order of Business, to allow presentations by government agencies or groups providing formal updates to Council at the beginning of the council meeting agenda (Special Recognitions). These presentations will be placed on the agenda after any scheduled service awards, proclamations or special recognitions/awards and will be limited to ten minutes. In addition, the process for quasi-judicial hearings has been updated to reflect current practice: Council does not hear new testimony but receives a copy of the records adduced before the Community Development Board. Rule 6 would read as follows: (1) The order of business for a regular meeting shall ordinarily be: Draft City Council Meeting Minutes May 7, 2015 Page 14 City of Clearwater A. Invocation B. Pledge C. Special recognitions and awards Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) D. Minutes of previous meetings E. Citizens to be heard regarding items not on agenda. Each speaker will be asked to give their name and address and to limit their comments to a maximum of three minutes. F. Consent Agenda G. Public hearings (not before 6:00 p.m.) Legislative and administrative matters: 1. Presentation of issues by City staff. 2. Statement of case by applicant or representative (5 minutes). 3. Council questions. 4. Comments in support and comments in opposition. See subsection (3) below regarding time limitations for speakers. 5. Council questions. 6. Final rebuttal by applicant or representative (5 minutes). 7. Council motion to determine disposition. Quasi-judicial Hearings (those giving testimony will be sworn-in): 1. Staff states its recommendation and briefly summarizes its reasons for the recommendation and submits record (minutes, staff report, and application) adduced before the Community Development Board (2 minutes). 2. Applicant presents case, including its testimony and exhibits. Witness may be cross-examined (15 minutes). 3. Staff presents further evidence. May be cross-examined (10 minutes). 4. Public comment. See subsection (3) below regarding time limitations for speakers. 5. City Council discussion, and may question any witness. 6. Applicant may call witnesses in rebuttal (5 minutes). 7. Conclusion by applicant (3 minutes). 8. Decision. Second Reading of Ordinances Public comment. See subsection (3) below regarding time Draft City Council Meeting Minutes May 7, 2015 Page 15 City of Clearwater limitations for speakers. All time limits may be extended upon request, and upon approval of request by majority of City Council. H. Presentations (by government agencies or groups providing formal updates to Council) IH. City Manager reports. JI. City Attorney reports. KJ. Council Discussion Items (work session only) LK. Other Council action (if agendaed from work session) ML. Closing comments by Councilmembers (limited to 3 minutes) NM. Closing comments by Mayor. Vice Mayor Polglaze moved to amend Council Rule 6. The motion was duly seconded and carried unanimously. Resolution 15-13 was presented and read by title only. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Hock-DiPolito, Councilmember Jonson, Councilmember Hamilton and Vice Mayor Polglaze Clearwater Centennial Monument The City Manager said staff was given approval by FDOT to install the monument in the right-of-way that the City leases from FDOT. Since then, staff has learned that the right-of-way manager had the authority to approve the monument location but did not have authority to approve the structure, which is 48 ft. high. FDOT no longer authorizes monuments above 25 ft. high in reaction to the St. Petersburg monument. The City Manager said he spoke with the district secretary regarding a potential waiver that supports the City's 40-ft. monument; the request was not approved. In response to questions, The City Manager said FDOT will not cover any costs to redesign the monument. Staff has been asked to consider other alternatives, such as city-owned property in the same corridor. 11. City Attorney Reports – None. Draft City Council Meeting Minutes May 7, 2015 Page 16 City of Clearwater 12. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Jonson said he continued to review notes for the ULI meeting held on April 13, 2015 and said the sampling of comments shared at the meeting include impatience, desire to be involved, frustration, and desire to prioritize the Coachman Park Master Plan. It would be instructive to review the processes used in 1999 and 2003 when the Commission visited three vibrant cities on the east coast of Florida. He said he distributed a copy of ULI’s Ten Principles for Building Healthy Places and a link to an article referenced by Vice Mayor Polglaze on April 13 via email. He had the opportunity to visit Nature's Food Patch, that recently added a community room, and congratulated Councilmember Hock-DiPolito on her upcoming wedding. Councilmember Hock-DiPolito encouraged all to the Pinellas County webpage to support the County TIGER grant application by signing letter of support available on the webpage. 13. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events and congratulated Fire Medic William Billups for receiving the Employee of the Year Award and Help is on the Way Team (Solid Waste: Harold Sanders and Eddie Marry) for receiving the Team of the Year of the Award. 14. Adjourn The meeting adjourned at 7:02 p.m. Mayor City of Clearwater Attest City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1264 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a contract (blanket purchase order) for catering services, including the purchase of labor, materials, food and equipment to perform catering services, for various concerts, meetings and special events held throughout the year to Orange Blossom Catering of St. Petersburg, FL, in the annual amount of $65,000 (Invitation to Bid 28-15), with two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent) SUMMARY: Staff is requesting that an annual blanket purchase order be approved for Orange Blossom Catering of St. Petersburg, FL for catering services for a variety of events and activities held at various locations throughout the year, primarily for special events held at Coachman Park. Four responses were received for the Catering Services Request for Proposals (RFP). After performing taste tests and evaluating the costs for various services, staff is recommending Orange Blossom as the most responsive, responsible proposer to the RFP specifications. Orange Blossom has an extensive catering services resume, providing for small intimate settings of 20 to 50 people to large gatherings of over 1,000, and have the necessary resources to perform the needed services for the City. Orange Blossom catering services and base pricing will be available to all city departments as needed. The City is not obligated to use any or the entire amount of the $65,000 being requested. The $65,000 estimated annual budget is based on the number of events planned for the next twelve months and historical expenditures. Staff recommends award of a blanket purchase order for one year, with two one-year renewal terms. Annual renewals will not exceed $65,000 without appropriate authorization/approval, as required. APPROPRIATION CODE AND AMOUNT: Funding for this BPO will come from a variety of operating and capital improvement codes in the Parks and Recreation Department but primarily the Special Events Code 181-99865. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1265 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve a Supplemental Work Order to Engineer of Record (EOR) Kisinger Campo and Associates in the amount of $126,140.00 for Construction Engineering Inspection (CEI) services of Island Estates Bridge Replacements Project (13-0004-EN) and authorize the appropriate officials to execute same. (consent) SUMMARY: April 4, 2013, City Council approved a work order to Engineer of Record (EOR) Kisinger Campo and Associates for the design of Island Estates Bridge Replacements (13-0004-EN) in the amount of $346,126. March 19, 2015, City Council approved a construction contract to All American Concrete Inc. for the construction of Island Estates Bridge Replacements (13-0004-EN). This Supplemental Work Order is to provide for CEI services by EOR Kisinger Campo and Associates to oversee the construction of the bridges increasing the original work order to $472,266. APPROPRIATION CODE AND AMOUNT: 0315-92274-561300-541-000-0000 Funds are available in capital improvement program project 315-92274, Bridge Maintenance & Improvements, to fund this work order. Page 1 City of Clearwater Printed on 5/21/2015 Harbor PassageWest Harbor PassageEast Island WayNorthbound Island WaySouthbound I SLAND WAY MI DWAYISSNUG I S P A L M IS S E P A L M IS N E LEEWARDI SHARBOR I S LARBOARDWAYH A R B O R P S G E DOLPHIN P T PALM I S S W PALM IS N W LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com MBK N.T.S.258B 5-29S-15E6/04/2013Map Gen By:Reviewed By: S-T-R:Grid #:Date:Scale: Island Estates Bridges Document Path: V:\GIS\Engineering\Location Maps\IslandEstatesBridgePage3.mxd TM Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1266 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Gas System Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve the contract (blanket purchase order) in the annual amount of $475,000.00 to General Utilities Pipe Supply for the purchase of Steel Pipe and Fittings for the period June 1, 2015 through May 31, 2016; award a contract (blanket purchase order) in the annual amount of $685,000.00 to General Utilities Pipe Supply for the purchase of Polyethylene Pipe and Fittings, for the period June 1, 2015 through May 31, 2016, including two one-year renewal terms for each; and authorize the appropriate officials to execute same. (consent) SUMMARY: In April 2015, Purchasing issued Invitation to Bids 40-15, Steel Pipe and Fittings, and 41-15, Polyethylene Pipe and Fittings. General Utility Pipe and Supply was the lowest responsive and responsible bidder, meeting the specifications and requirements for both bids. The pipe and fittings purchased will be used for new mains, services and repairs. Material is code approved and the pipe and fittings will be used on the Clearwater Gas System Distribution System. APPROPRIATION CODE AND AMOUNT: Funding is available in Pinellas New Mains and Services 315-96377 and Pasco New Mains and Services 315-96378 in the Clearwater Gas System Budget. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/21/2015 BID TABULATION ITB # 40-15, STEEL PIPE AND FITTINGS BID OPENING: April 23, 2015, 10:00 AM NOTE: HIGHLIGHTED FIELD INDICATES CALCULATION CORRECTION GROUP TOTALS GENERAL UTILITY PIPE & SUPPLY Group 1: STEEL PIPE 23,145.60$ Group 2: FLANGES 8,989.60$ Group 3: ELBOWS 2,189.40$ Group 4: TEES 1,061.75$ Group 5: CAPS 521.95$ Group 6: REDUCING ELLS 79.56$ Group 7: REDUCING COUPLINGS 1,608.00$ Group 8: COUPLINGS - CLAMPS - SERVICE SADDLES 15,391.75$ Group 9: VEGAS: STAINLESS STEEL REPAIR CLAMP WITH NEOPRENE SEALING GASKET 22,990.00$ Group 10: SERVICE SADDLES: DOUBLE STEEL STRAP WITH ROLLED THREAD DESIGN, 4,435.60$ Group 11: WIRE (Per Foot)54,900.00$ Group 12: PUNCH TEES 3,800.00$ Group 13: DRESSER STYLE COUPLINGS 53,950.00$ Group 14: IN-LINE INSULATORS 1,709.00$ Group 15: NEOPRENE FACED PHENOLIC GASKET 7,676.00$ Group 16: ELIMINATORS 7,040.90$ Group 17: PIGS: FOAM PIPELINE CLEANERS 3,761.00$ Group 18: T D WILLIAMSON 160,180.00$ Group 19: MISCELLANEOUS PARTS 98,900.75$ TOTAL BID:472,330.86$ BID TABULATION ITB # 40-15, STEEL PIPE AND FITTINGS DUE DATE: APRIL 23, 2015 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 1 2 INCH STEEL PIPE 1000 Foot 5.10$ 5,100.00$ 2 3 INCH STEEL PIPE 1000 Foot 6.00$ 6,000.00$ 3 4 INCH STEEL PIPE 1000 Foot 8.50$ 8,500.00$ 4 6 INCH STEEL PIPE 320 Foot 11.08$ 3,545.60$ Total for Group 1:23,145.60$ Item Description Quantity Unit Unit Price Subtotal 5 1 INCH WELD FLANGE (SLIP ON) 125# FLAT FACE 10 Each 4.94$ 49.40$ 6 2 INCH WELD FLANGE (SLIP ON) 125# FLAT FACE 100 Each 8.49$ 849.00$ 7 3 INCH WELD FLANGE (SLIP ON) 125# FLAT FACE 50 Each 8.50$ 425.00$ 8 4 INCH WELD FLANGE (SLIP ON) 125# FLAT FACE 100 Each 12.35$ 1,235.00$ 9 6 INCH WELD FLANGE (SLIP ON) 125# FLAT FACE 20 Each 15.37$ 307.40$ 10 8 INCH WELD FLANGE (SLIP ON) 125# FLAT FACE 20 Each 23.34$ 466.80$ 11 2 INCH THREADED FLANGE 100 Each 8.34$ 834.00$ 12 3 INCH THREADED FLANGE 100 Each 10.28$ 1,028.00$ 13 4 INCH THREADED FLANGE 100 Each 11.95$ 1,195.00$ 14 2 INCH MPT X 7 1/2 OD THREADED FLANGE 100 Each 26.00$ 2,600.00$ Total for Group 2:8,989.60$ Item Description Quantity Unit Unit Price Subtotal 15 1 INCH STEEL 45 DEGREE ELLS 10 Each 2.30$ 23.00$ 16 1 1/2 INCH STEEL 45 DEGREE ELLS 10 Each 2.30$ 23.00$ 17 2 INCH STEEL 45 DEGREE ELLS 10 Each 6.94$ 69.40$ 18 4 INCH STEEL 45 DEGREE ELLS 5 Each 9.00$ 45.00$ 19 6 INCH STEEL 45 DEGREE ELLS 5 Each 17.00$ 85.00$ 20 8 INCH STEEL 45 DEGREE ELLS 5 Each 30.00$ 150.00$ 21 1 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)10 Each 3.00$ 30.00$ 22 1 1/2 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)10 Each 3.00$ 30.00$ 23 2 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)100 Each 7.39$ 739.00$ 24 3 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)10 Each 7.50$ 75.00$ 25 4 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)20 Each 15.00$ 300.00$ 26 6 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)10 Each 22.00$ 220.00$ 27 8 INCH STEEL 90 DEGREE ELLS (LONG RADIUS)10 Each 40.00$ 400.00$ Total for Group 3:2,189.40$ NOTE: BLANK FIELD INDICATES NO BID NOTE: HIGHLIGHTED FIELD INDICATES CALCULATION CORRECTION Group 3: ELBOWS Group 2: FLANGES Group 1: STEEL PIPE GENERAL UTILITY PIPE & SUPPLY Steel Pipe and Fittings Page 1 of 7 ITB # 40-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 28 1 X 1 X 1 INCH STEEL TEES 5 Each 8.00$ 40.00$ 29 2 X 2 X 2 INCH STEEL TEES 20 Each 12.50$ 250.00$ 30 4 X 4 X 4 INCH STEEL TEES 5 Each 24.35$ 121.75$ 31 6 X 6 X 6 INCH STEEL TEES 5 Each 36.00$ 180.00$ 32 4 X 4 X 2 INCH STEEL TEES 5 Each 19.00$ 95.00$ 33 2 X 2 X 1 1/2 INCH STEEL TEES 5 Each 13.00$ 65.00$ 34 6 X 6 X 4 INCH STEEL TEES 5 Each 40.00$ 200.00$ 35 4 X 4 X 2 INCH STEEL TEES 5 Each 22.00$ 110.00$ Total for Group 4:1,061.75$ Item Description Quantity Unit Unit Price Subtotal 36 2 INCH CAPS 50 Each 7.20$ 360.00$ 37 3 INCH CAPS 5 Each 3.55$ 17.75$ 38 4 INCH CAPS 10 Each 9.02$ 90.20$ 39 6 INCH CAPS 2 Each 11.00$ 22.00$ 40 8 INCH CAPS 2 Each 16.00$ 32.00$ Total for Group 5:521.95$ Item Description Quantity Unit Unit Price Subtotal 41 1 X 3/4 INCH 90 DEGREE STEEL REDUCING ELLS (LONG RADIUS)2 Each 11.14$ 22.28$ 42 1 1/4 X 3/4 INCH 90 DEGREE STEEL REDUCING ELLS (LONG RADIUS 2 Each 13.64$ 27.28$ 43 1 1/4 X 1 INCH 90 DEGREE STEEL REDUCING ELLS (LONG RADIUS)2 Each 15.00$ 30.00$ Total for Group 6:79.56$ Item Description Quantity Unit Unit Price Subtotal 44 2 X 1 INCH STEEL WELD REDUCING CONCENTRIC 10 Each 9.00$ 90.00$ 45 3 X 2 INCH STEEL WELD REDUCING CONCENTRIC 50 Each 9.00$ 450.00$ 46 4 X 2 INCH STEEL WELD REDUCING CONCENTRIC 50 Each 10.00$ 500.00$ 47 4 X 3 INCH STEEL WELD REDUCING CONCENTRIC 50 Each 10.00$ 500.00$ 48 6 X 4 INCH STEEL WELD REDUCING CONCENTRIC 2 Each 14.00$ 28.00$ 49 8 X 6 INCH STEEL WELD REDUCING CONCENTRIC 2 Each 20.00$ 40.00$ Total for Group 7:1,608.00$ Group 7: REDUCING COUPLINGS Group 4: TEES Group 5: CAPS Group 6: REDUCING ELLS Steel Pipe and Fittings Page 2 of 7 ITB # 40-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 50 5/8 OD PE W/STIFFENER X 5/8 XTRUBE ADAPTER CONTINENTAL 0443-00-1004-00 50 Each 25.80$ 1,290.00$ 51 5/8 OD PE W/STIFFENER X 1/2 XTRUBE ADAPTER CONTINENTAL 0343-00-1004-00 50 Each 29.60$ 1,480.00$ 52 3/4 MPT X 5/8 OD PE W/STIFFENER ADAPTER CONTINENTAL 0442-00-0913-00 100 Each 10.00$ 1,000.00$ 53 3/4 DRESSER X 5/8 OD PE W/STIFFENER ADAPTER CONTINENTAL 1340-00-1004-00 50 Each 25.00$ 1,250.00$ 54 3/4 MPT X 1/2 XTRUBE ADAPTER CONTINENTAL 0343-00-0913-00 50 Each 22.00$ 1,100.00$ 55 1/2 MPT X 1/2 XTRUBE ADAPTER CONTINENTAL 0343-00-0912-00 50 Each 31.50$ 1,575.00$ 56 3/4 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 50 Each 21.00$ 1,050.00$ 57 1 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 50 Each 21.00$ 1,050.00$ 58 1 1/4 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 50 Each 21.00$ 1,050.00$ 59 1 1/2 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 50 Each 26.24$ 1,312.00$ 60 2 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 50 Each 40.00$ 2,000.00$ 61 1/2 IPS COND. COMPRESSION COUPLING DRESSER STYLE 90 5 Each 22.00$ 110.00$ 62 3/4 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 INSULATED 5 Each 38.00$ 190.00$ 63 1 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 INSULATED 5 Each 38.61$ 193.05$ 64 1 1/4 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 INSULATED 5 Each 41.73$ 208.65$ 65 1 1/2 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 INSULATED 5 Each 46.61$ 233.05$ 66 2 INCH COND. COMPRESSION COUPLING DRESSER STYLE 90 INSULATED 5 Each 60.00$ 300.00$ Total for Group 8:15,391.75$ Item Description Quantity Unit Unit Price Subtotal 67 3/4 X 3 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 5.45$ 272.50$ 68 1 X 3 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 5.90$ 295.00$ 69 1 1/4 X 12 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 28.00$ 1,400.00$ 70 1 1/2 X 3 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 5.75$ 287.50$ 71 2 X 12 INCH FULL CIRCLE STAIN.STEEL CLAMP 2:35-2:55 OD POWER SEAL 311OG 50 Each 93.00$ 4,650.00$ 72 2 X 12 INCH FULL CIRCLE STAIN.STEEL CLAMP 2:45-2:65 G POWER SEAL 311OG 50 Each 93.00$ 4,650.00$ 73 2 1/2 X 12 INCH FULL CIR.STAIN.STEEL CLAMP 2:70-2:90 OD POWER SEAL 311OG 50 Each 75.00$ 3,750.00$ 74 3 X 12 INCH FULL CIRCLE STAIN.STEEL CLAMP 3:40-3:60 OD POWER SEAL 311OG 50 Each 84.00$ 4,200.00$ 75 1 1/4 X 3 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 5.00$ 250.00$ 76 1 1/2 X 3 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 5.00$ 250.00$ 77 2 X 3 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 8.80$ 440.00$ 78 2 X 6 INCH STAINLESS STEEL CLAMP POWER SEAL STYLE 3151 50 Each 15.00$ 750.00$ 79 4 X 12 INCH FULL CIRCLE STAIN.STEEL CLAMP 4:50-4:80 OD POWER SEAL 311OG 5 Each 101.00$ 505.00$ 80 8 X 12 INCH FULL CIRCLE STAIN.STEEL CLAMP 8:00-8:25 OD POWER SEAL 311OG 5 Each 129.00$ 645.00$ 81 8 X 12 INCH FULL CIRCLE STAINLESS STEEL CLAMP 8:60-9:50 POWER SEAL 3122G 5 Each 129.00$ 645.00$ Total for Group 9:22,990.00$ Group 8: COUPLINGS - CLAMPS - SERVICE SADDLES Group 9: VEGAS: STAINLESS STEEL REPAIR CLAMP WITH NEOPRENE SEALING GASKET Steel Pipe and Fittings Page 3 of 7 ITB # 40-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 82 SERVICE SADDLES 1 IPS MAIN X 3/4 FPT 20 Each 20.73$ 414.60$ 83 SERVICE SADDLES 1 MAIN X 1 FPT 20 Each 22.00$ 440.00$ 84 SERVICE SADDLES 11/4 MAIN X 1 FPT 20 Each 24.00$ 480.00$ 85 SERVICE SADDLES 2 MAIN X 1 1/2 FPT 20 Each 28.00$ 560.00$ 86 SERVICE SADDLES 2 MAIN X 1 1/4 FPT 20 Each 28.00$ 560.00$ 87 SERVICE SADDLES 2 MAIN X 1 FPT 20 Each 26.00$ 520.00$ 88 SERVICE SADDLES 2 MAIN X 3/4 FPT 20 Each 24.00$ 480.00$ 89 SERVICE SADDLES 3/4 MAIN X 3/4 FPT 20 Each 30.55$ 611.00$ 90 SERVICE SADDLES 4 1/2 MAIN X 2 FPT 5 Each 44.00$ 220.00$ 91 SERVICE SADDLES 4 MAIN X 3/4 FPT 5 Each 30.00$ 150.00$ Total for Group 10:4,435.60$ Item Description Quantity Unit Unit Price Subtotal 92 #12 SOLID YELLOW THHN TRACER WIRE ( polyethlene coated)( per foot)360,000 Foot 0.11$ 39,600.00$ 93 #10 STRANDED YELLOW THHN TRACER WIRE (per foot)90,000 Foot 0.17$ 15,300.00$ Total for Group 11:54,900.00$ Item Description Quantity Unit Unit Price Subtotal 94 1 INCH PUNCH TEE WITH 1 IN.BASE AND 1 IN.OUTLET CONTINENTAL 1416-09-0814 50 Each 42.00$ 2,100.00$ 95 SOLID PUNCH 3/4 INCH PUNCH VALVE SERVICE TEE - 3/4 W/BASE X 1/2 CTS. COMP.P.E. W/STIFFENER 50 Each 34.00$ 1,700.00$ Total for Group 12: 3,800.00$ Item Description Quantity Unit Unit Price Subtotal 96 3 BOLT COMP. COUPLING 2.500 TO 2.375 50 Each 60.00$ 3,000.00$ 97 3 BOLT COMP. COUPLING 2.375 TO 2.375 50 Each 87.00$ 4,350.00$ 98 3 BOLT COMP. COUPLING 2.500 TO 2.500 50 Each 60.00$ 3,000.00$ 99 3 BOLT COMP. COUPLING 2.875 TO 2.875 50 Each 60.00$ 3,000.00$ 100 4 BOLT COMP. COUPLING 4.500 TO 2.375 50 Each 198.00$ 9,900.00$ 101 4 BOLT COMP. COUPLING 4.500 TO 4.800 50 Each 275.00$ 13,750.00$ 102 4 BOLT COMP. COUPLING 4.500 TO 4.500 50 Each 140.00$ 7,000.00$ 103 4 BOLT COMP. COUPLING 4.500 TO 5.00 25 Each 398.00$ 9,950.00$ 104 6 BOLT COMP. COUPLING 6.75 TO 5.00 25 Each -$ -$ Total for Group 13:53,950.00$ Group 10: SERVICE SADDLES: DOUBLE STEEL STRAP WITH ROLLED THREAD DESIGN, Group 11: WIRE (Per Foot) Must be "UL" Listed, Pe 30, marked as "Caution Gas Pipe" Group 12: PUNCH TEES Group 13: DRESSER STYLE COUPLINGS, STYLE 711 Steel Pipe and Fittings Page 4 of 7 ITB # 40-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 105 EXTERNAL COATED 2 INCH 150 # WELD X WELD 1 Each 160.00$ 160.00$ 106 4 INCH 150 # WELD X WELD 1 Each 409.00$ 409.00$ 107 6 INCH 150 # WELD X WELD 1 Each 747.00$ 747.00$ 108 1 INCH 150 # WELD X WELD 1 Each 123.00$ 123.00$ 109 3 INCH 150 # WELD X WELD 1 Each 270.00$ 270.00$ Total for Group 14:1,709.00$ Item Description Quantity Unit Unit Price Subtotal 110 TYPE E, 150 SIZE 2 INCH 300 Each 2.30$ 690.00$ 111 TYPE E, 150 SIZE 3 INCH 300 Each 3.60$ 1,080.00$ 112 TYPE E, 150 SIZE 4 INCH 300 Each 5.20$ 1,560.00$ 113 TYPE E, 150 SIZE 6 INCH 300 Each 7.70$ 2,310.00$ 114 2 INCH E NEOPRENE FLANGE GASKETS 300 Each 1.30$ 390.00$ 115 3 INCH E NEOPRENE FLANGE GASKETS 300 Each 2.00$ 600.00$ 116 4 INCH E NEOPRENE FLANGE GASKETS 300 Each 2.80$ 840.00$ 117 6 INCH E NEOPRENE FLANGE GASKETS 20 Each 4.10$ 82.00$ 118 8 INCH E NEOPRENE FLANGE GASKETS 20 Each 6.20$ 124.00$ Total for Group 15:7,676.00$ Item Description Quantity Unit Unit Price Subtotal 119 1 IPS X 5/8 CTS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 33.00$ 330.00$ 120 1 IPS X 1 IPS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 34.00$ 340.00$ 121 1 1/4 IPS X 5/8 CTS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 35.61$ 356.10$ 122 1 1/4 IPS X 1 IPS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 40.65$ 406.50$ 123 2 IPS X 5/8 CTS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 35.36$ 353.60$ 124 2 IPS X 1 IPS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 39.89$ 398.90$ 125 2 IPS X 1 1/4 IPS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 138.20$ 1,382.00$ 126 4 IPS X 5/8 CTS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 46.70$ 467.00$ 127 4 IPS X 2 IPS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 150.34$ 1,503.40$ 128 6 IPS X 2 IPS PLASTIC COMPRESSION COUPLING WITH PE STIFFENER 10 Each 150.34$ 1,503.40$ 159.92$ 7,040.90$ Group 16: ELIMINATORS Group 14: IN-LINE INSULATORS Group 15: NEOPRENE FACED PHENOLIC GASKET Steel Pipe and Fittings Page 5 of 7 ITB # 40-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 129 1 INCH IPS 50 Each 15.22$ 761.00$ 130 2 INCH IPS 50 Each 18.00$ 900.00$ 131 4 INCH IPS 50 Each 28.00$ 1,400.00$ 132 6 INCH IPS 25 Each 28.00$ 700.00$ Total for Group 17:3,761.00$ Item Description Quantity Unit Unit Price Subtotal 133 2 INCH WILLIAMSON TEE (LOW PRESSURE)25 Each 166.00$ 4,150.00$ 134 2 INCH WILLIAMSON TEE (HIGH PRESSURE)25 Each 1,345.76$ 33,644.00$ 135 3 INCH WILLIAMSON TEE (HIGH PRESSURE)12 Each 1,614.00$ 19,368.00$ 136 4 INCH WILLIAMSON TEE (HIGH PRESSURE)20 Each 1,990.00$ 39,800.00$ 137 6 INCH WILLIAMSON TEE (HIGH PRESSURE)10 Each 2,170.00$ 21,700.00$ 138 8 INCH WILLIAMSON TEE (HIGH PRESSURE)4 Each 3,317.00$ 13,268.00$ 139 2 INCH WILLIAMSON SHORT STOP 25 Each 96.00$ 2,400.00$ 140 3 INCH WILLIAMSON SHORT STOP 12 Each 121.00$ 1,452.00$ 141 4 INCH WILLIAMSON SHORT STOP 25 Each 502.00$ 12,550.00$ 142 6 INCH WILLIAMSON SHORT STOP 10 Each 674.00$ 6,740.00$ 143 8 INCH WILLIAMSON SHORT STOP 4 Each 1,277.00$ 5,108.00$ Total for Group 18:160,180.00$ Group 17: PIGS: FOAM PIPELINE CLEANERS Group 18: T D WILLIAMSON Steel Pipe and Fittings Page 6 of 7 ITB # 40-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal 144 2 X 18 CANUSA PL-55-10 SHRINK SLEEVES 5 Each 7.85$ 39.25$ 145 4 X 18 CANUSA PL-115-18 5 Each 9.88$ 49.40$ 146 6 X 18 CANUSA PL-170-18 5 Each 13.47$ 67.35$ 147 8 X 18 SHRINK SLEEVES 5 Each 16.35$ 81.75$ 148 (SLIDS) SUPPORT CLAMPS 12 INCH X 8 INCH 1 Each 25.00$ 25.00$ 149 (SLIDS) SUPPORT CLAMPS 12 INCH X 6 INCH 1 Each 20.00$ 20.00$ 150 2 X 5/8 INCH W/STIFFENER, STEEL WRAP-A-ROUND TAP TEE #1302-17-1004 100 Each 109.98$ 10,998.00$ 151 1 X 5/8 INCH W/STIFFENER, STEEL WRAP-A-ROUND TAP TEE #1302-14-1004 100 Each 117.50$ 11,750.00$ 152 1 1/4 X 5/8 INCH W/STIFFENER, STEEL WRAP-A-ROUND TAP TEE #1302-15-1004 100 Each 132.40$ 13,240.00$ 153 3/4 X 5/8 INCH W/STIFFENER, STEEL; WRAP-A-ROUND TAP TEE #1302-14-1004A 100 Each 117.50$ 11,750.00$ 154 5/8 X 4 INCH ALL-THREAD STUDS (DEBORED)1200 Each 0.60$ 720.00$ 155 5/8 NUTS 2400 Each 0.20$ 480.00$ 156 3/4 X 4 INCH ALL-THREAD STUDS (DEBORED)100 Each 0.90$ 90.00$ 157 3/4 NUTS 200 Each 0.30$ 60.00$ 158 CATHODIC TEST STATIONS WITH CAST IRON RING / CAST IRON LID WITH TERMINAL BLOCK 100 Each 23.70$ 2,370.00$ 159 3M DIRECT BURIAL SPLICE KITS 3000 Each 1.85$ 5,550.00$ 160 VALVEBOXES / BINGHAM TAYLOR SERIES 500 TELESCOPIC GAS 600 Each 69.35$ 41,610.00$ Total for Group 19:98,900.75$ Group 19: MISCELLANEOUS PARTS Steel Pipe and Fittings Page 7 of 7 ITB # 40-15 BID TABULATION GROUP 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 GENERAL UTILITY PIPE & SUPPLY MT DEASON COMPANY, INC. Transitions 11,010.00$ Tapping Tees 3,300.00$ -$ Stab Fittings - 3408 Resin 71,470.00$ 6,752.90$ DESCRIPTION GENERAL UTILITY PIPE & SUPPLY Pipe - 2406 Resin 275,130.00$ Pipe - 3408 Resin 158,200.00$ (NOTE: NOT ALL GROUPS WERE BID) GRAND TOTAL BID PRICE : 683,468.32$ BID TAB SUMMARY Electrofusion Branch Saddle - 3408 Resin Electrofusion Tapping Tees - 2406 Resin 16,182.50$ 1,520.00$ Electrofusion Couplings - 3408 Resin 3,052.00$ 42,642.00$ Electrofusion Tapping Tees - 3408 Resin 14,805.00$ Electrofusion Branch Saddle - 2406 Resin Fittings - 2406 Resin 17,912.92$ Fittings - 3408 Resin 1,480.00$ Electrofusion Couplings - 2406 Resin 3,282.00$ Miscellaneous Material Polyvalves - 2406 Resin 19,720.00$ Polyvalves - 3408 Resin 16,475.00$ Risers 20,534.00$ Stab Fittings - 2406 Resin 75,226.00$ -$ 23,360.10$ -$ -$ 9,039.02$ 5,460.00$ 23,631.00$ 23,339.50$ 18,960.00$ 36,290.50$ Incomplete / vendor did not submit pricing on all groups 33,381.00$ -$ 1,822.00$ 4,426.02$ MT DEASON COMPANY, INC. -$ -$ 22,488.94$ Polyethylene Pipe and Fittings Exhibit APage 7 of 7 ITB # 41-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 1 5/8-inch CTS 30,000 Foot 0.12$ 3,600.00$ -$ -$ 2 3/4-inch IPS 45,000 Foot 0.24$ 10,800.00$ -$ -$ 3 1-inch IPS 45,000 Foot 0.31$ 13,950.00$ -$ -$ 4 1 1/4-inch IPS 20,000 Foot 0.46$ 9,200.00$ -$ -$ 5 2-inch IPS 90,000 Foot 0.78$ 70,200.00$ -$ -$ 6 4-inch IPS 40,000 Foot 2.47$ 98,800.00$ -$ -$ 7 6-inch IPS 10,000 Foot 5.25$ 52,500.00$ -$ -$ 8 8-inch IPS 2000 Foot 8.04$ 16,080.00$ -$ -$ Total for Group 1:275,130.00$ Total for Group 1:-$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 9 4-inch IPS 40,000 Foot 2.30$ 92,000.00$ -$ -$ 10 6-inch IPS 10,000 Foot 5.04$ 50,400.00$ -$ -$ 11 8-inch IPS 2000 Foot 7.90$ 15,800.00$ -$ -$ Total for Group 2:158,200.00$ Total for Group 2:-$ Group 3: FITTINGS - 2406 RESIN Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 12 3/4-inch IPS socket 90 elbow 400 Each 1.51$ 604.00$ 1.56$ 624.00$ 13 3/4-inch IPS butt 90 elbow 300 Each 2.20$ 660.00$ -$ -$ 14 1-inch IPS socket 90 elbow 400 Each 1.72$ 688.00$ 1.68$ 672.00$ 15 1-inch IPS butt 90 elbow 300 Each 2.20$ 660.00$ -$ -$ 16 1 1/4-inch IPS socket 90 elbow 400 Each 2.07$ 828.00$ 2.15$ 860.00$ 17 1 1/4-inch IPS butt 90 elbow 250 Each 2.30$ 575.00$ 2.96$ 740.00$ 18 2-inch IPS socket 90 elbow 300 Each 3.59$ 1,077.00$ 3.75$ 1,125.00$ 19 2-inch IPS butt 90 elbow 200 Each 3.10$ 620.00$ 3.96$ 792.00$ 20 4-inch IPS butt 90 elbow 40 Each 13.17$ 526.80$ 17.10$ 684.00$ 21 6-inch IPS butt 90 elbow 10 Each 24.11$ 241.10$ 37.10$ 371.00$ 22 8-inch IPS butt 90 elbow 10 Each 46.08$ 460.80$ 150.10$ 1,501.00$ 23 4-inch IPS butt 45 elbow 10 Each 11.30$ 113.00$ 17.20$ 172.00$ 24 6-inch IPS butt 45 elbow 10 Each 24.11$ 241.10$ 37.15$ 371.50$ 25 8-inch IPS butt 45 elbow 10 Each 46.08$ 460.80$ 139.50$ 1,395.00$ 26 5/8-inch CTS socket tee 150 Each 1.22$ 183.00$ 1.70$ 255.00$ 27 5/8-inch CTS butt tee 100 Each 1.87$ 187.00$ -$ -$ 28 3/4-inch IPS socket tee 200 Each 1.22$ 244.00$ 1.75$ 350.00$ 29 3/4-inch IPS butt tee 200 Each 2.80$ 560.00$ -$ -$ 30 1-inch IPS socket tee 200 Each 2.04$ 408.00$ 2.17$ 434.00$ 31 1-inch IPS butt tee 200 Each 2.85$ 570.00$ -$ -$ 32 2-inch IPS socket tee 200 Each 4.42$ 884.00$ 6.12$ 1,224.00$ 33 2-inch IPS butt tee 100 Each 3.58$ 358.00$ 7.90$ 790.00$ 34 4-inch IPS butt tee 16 Each 13.02$ 208.32$ 19.57$ 313.12$ 35 6-inch IPS butt tee 16 Each 36.70$ 587.20$ 49.72$ 795.52$ 36 8-inch IPS butt tee 10 Each 68.57$ 685.70$ 135.85$ 1,358.50$ ITB # 41-15, POLYETHYLENE PIPE AND FITTINGS DUE DATE: APRIL 23, 2015 NOTE: BLANK FIELDS INDICATE NO BID BID TABULATION NOTE: HIGHLIGHTED FIELD INDICATES CALCULATION CORRECTION Group 1: PIPE - 2406 RESIN GENERAL UTILITY PIPE & SUPPLY MT DEASON COMPANY, INC. Group 2: PIPE - 3408 RESIN Polyethylene Pipe and Fittings Exhibit APage 1 of 7 ITB # 41-15 BID TABULATION 37 5/8-inch CTS socket cap 200 Each 1.03$ 206.00$ 1.40$ 280.00$ 38 3/4-inch IPS socket cap 200 Each 1.25$ 250.00$ 1.54$ 308.00$ 39 1-inch IPS socket cap 200 Each 1.39$ 278.00$ 2.06$ 412.00$ 40 1 1/4-inch IPS socket cap 150 Each 1.43$ 214.50$ 2.26$ 339.00$ 41 2-inch IPS socket cap 200 Each 2.45$ 490.00$ 2.33$ 466.00$ 42 4-inch IPS butt cap 10 Each 9.90$ 99.00$ 10.70$ 107.00$ 43 6-inch IPS butt cap 10 Each 19.15$ 191.50$ 26.65$ 266.50$ 44 8-inch IPS butt cap 10 Each 24.10$ 241.00$ 60.67$ 606.70$ 45 2 X 3/4-inch IPS socket reducer 50 Each -$ -$ 5.80$ 290.00$ 46 2 X 3/4-inch IPS butt reducer 50 Each -$ -$ -$ -$ 47 2 X 1-inch IPS socket reducer 50 Each 4.28$ 214.00$ 5.82$ 291.00$ 48 2 X 1-inch IPS butt reducer 50 Each 2.89$ 144.50$ 4.88$ 244.00$ 49 4 X 2-inch IPS socket reducer 20 Each 9.54$ 190.80$ 14.55$ 291.00$ 50 4 X 2-inch IPS butt reducer 20 Each 8.00$ 160.00$ 10.58$ 211.60$ 51 6 X 4-inch IPS socket reducer 10 Each -$ -$ -$ -$ 52 6 X 4-inch IPS butt reducer 10 Each 18.78$ 187.80$ 26.80$ 268.00$ 53 8 X 6-inch IPS socket reducer 10 Each -$ -$ -$ -$ 54 8 X 6-inch IPS butt reducer 10 Each 24.50$ 245.00$ 47.15$ 471.50$ 55 5/8-inch CTS socket coupling 200 Each 0.67$ 134.00$ 0.89$ 178.00$ 56 3/4-inch IPS socket coupling 200 Each 0.90$ 180.00$ 1.00$ 200.00$ 57 1-inch IPS socket coupling 200 Each 0.90$ 180.00$ 1.02$ 204.00$ 58 1 1/4-inch IPS socket coupling 200 Each 0.90$ 180.00$ 1.24$ 248.00$ 59 2-inch IPS socket coupling 300 Each 1.30$ 390.00$ 1.53$ 459.00$ 60 1 X 1 1/4-inch IPS socket coupling 100 Each 3.65$ 365.00$ 5.15$ 515.00$ 61 3/4 IPS X 1-inch IPS socket coupling 300 Each 2.47$ 741.00$ 3.35$ 1,005.00$ Total for Group 3:17,912.92$ Total for Group 3:22,488.94$ Polyethylene Pipe and Fittings Exhibit APage 2 of 7 ITB # 41-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 62 4-inch IPS butt 90 elbow 40 Each 13.92$ 556.80$ 15.48$ 619.20$ 63 6-inch IPS butt 90 elbow 10 Each 32.85$ 328.50$ 36.45$ 364.50$ 64 8-inch IPS butt 90 elbow 10 Each 80.26$ 802.60$ 123.10$ 1,231.00$ 65 4-inch IPS butt 45 elbow 10 Each 13.92$ 139.20$ 15.47$ 154.70$ 66 6-inch IPS butt 45 elbow 10 Each 32.85$ 328.50$ 36.50$ 365.00$ 67 8-inch IPS butt 45 elbow 10 Each 80.26$ 802.60$ 126.00$ 1,260.00$ 68 4-inch IPS butt tee 16 Each 16.82$ 269.12$ 18.72$ 299.52$ 69 6-inch IPS butt tee 16 Each 41.63$ 666.08$ 46.10$ 737.60$ 70 8-inch IPS butt tee 10 Each 100.89$ 1,008.90$ 204.00$ 2,040.00$ 71 4-inch IPS butt cap 10 Each 8.94$ 89.40$ 10.00$ 100.00$ 72 6-inch IPS butt cap 10 Each 21.70$ 217.00$ 24.15$ 241.50$ 73 8-inch IPS butt cap 10 Each 38.88$ 388.80$ 43.15$ 431.50$ 74 4 X 2-inch IPS socket reducer 20 Each 16.29$ 325.80$ 13.50$ 270.00$ 75 4 X 2-inch IPS butt reducer 20 Each 7.70$ 154.00$ 8.60$ 172.00$ 76 6 X 4-inch IPS socket reducer 10 Each -$ -$ -$ -$ 77 6 X 4-inch IPS butt reducer 10 Each 22.86$ 228.60$ 25.40$ 254.00$ 78 8 X 6-inch IPS socket reducer 10 Each -$ -$ -$ -$ 79 8 X 6-inch IPS butt reducer 10 Each 44.70$ 447.00$ 49.85$ 498.50$ Total for Group 4:6,752.90$ Total for Group 4:9,039.02$ Group 5: TAPPING TEES Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 80 2-inch IPS X 5/8-inch CTS 300 Each 5.50$ 1,650.00$ 9.10$ 2,730.00$ 81 2-inch IPS 1-inch IPS 300 Each 5.50$ 1,650.00$ 9.10$ 2,730.00$ Total for Group 5:3,300.00$ Total for Group 5:5,460.00$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 82 1-inch IPS X 1-inch MIP (SDR-11)300 Each 7.00$ 2,100.00$ 19.75$ 5,925.00$ 83 1 1/4-inch IPS X 1 1/4-inch MIP (SDR-11)200 Each 9.00$ 1,800.00$ 24.88$ 4,976.00$ 84 2-inch IPS X 2-inch MIP (SDR-11)200 Each 14.00$ 2,800.00$ 29.50$ 5,900.00$ 85 4-inch IPS X 4-inch weld (SDR-11)20 Each 39.00$ 780.00$ 99.00$ 1,980.00$ 86 6-inch IPS X 6-inch weld (SDR-11)10 Each 113.00$ 1,130.00$ 175.00$ 1,750.00$ 87 8-inch IPS X 8-inch weld (SDR-11)10 Each 240.00$ 2,400.00$ 310.00$ 3,100.00$ Total for Group 6:11,010.00$ Total for Group 6:23,631.00$ Note: All transitions must be epoxy coated for environmental purposes, and have a minimum length of 12 inches P.E., and 12 inches steel pipe, plus threaded on steel end. Group 4: FITTINGS - 3408 Resin Group 6: TRANSITIONS Polyethylene Pipe and Fittings Exhibit APage 3 of 7 ITB # 41-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 88 1-inch IPS 40 Each 31.00$ 1,240.00$ 38.00$ 1,520.00$ 89 2-inch IPS 35 Each 64.00$ 2,240.00$ 81.70$ 2,859.50$ 90 4-inch IPS 20 Each 192.00$ 3,840.00$ 215.00$ 4,300.00$ 91 6-inch IPS 15 Each 360.00$ 5,400.00$ 492.00$ 7,380.00$ 92 8-inch IPS 10 Each 700.00$ 7,000.00$ 728.00$ 7,280.00$ Total for Group 7:19,720.00$ Total for Group 7:23,339.50$ Group 8: POLYVALVES - 3408 RESIN Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 93 4-inch IPS 20 Each 185.00$ 3,700.00$ 215.00$ 4,300.00$ 95 6-inch IPS 15 Each 385.00$ 5,775.00$ 492.00$ 7,380.00$ 96 8-inch IPS 10 Each 700.00$ 7,000.00$ 728.00$ 7,280.00$ Total for Group 8:16,475.00$ Total for Group 8:18,960.00$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 97 3/4-inch X 5/8-inch CTS (SDR-11)300 Each 9.00$ 2,700.00$ 17.90$ 5,370.00$ 98 3/4-inch X 3/4-inch IPS (SDR-11)300 Each 13.99$ 4,197.00$ 20.95$ 6,285.00$ 99 1-inch X 1-inch IPS (SDR-11)300 Each 17.49$ 5,247.00$ 27.80$ 8,340.00$ 100 1 1/4-inch X 1 1/4-inch IPS (SDR-11)40 Each 38.50$ 1,540.00$ 59.65$ 2,386.00$ 101 2-inch X 2-inch IPS (SDR-11)100 Each 68.50$ 6,850.00$ 110.00$ 11,000.00$ Total for Group 9:20,534.00$ Total for Group 9:33,381.00$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 102 5/8-inch CTS X 5/8-inch CTS 200 Each -$ -$ -$ -$ 103 5/8-inch CTS X stub cap 200 Each -$ -$ -$ -$ 104 3/4-inch IPS X 3/4-inch IPS 200 Each -$ -$ -$ -$ 105 1-inch IPS X 1-inch IPS 200 Each -$ -$ -$ -$ 106 1 1/4-inch IPS X 1 1/4-inch IPS 200 Each -$ -$ -$ -$ 107 2-inch IPS X 2-inch IPS 200 Each -$ -$ -$ -$ 108 2-inch IPS X Stub cap 200 Each -$ -$ -$ -$ Total for Group 10:-$ Total for Group 10:-$ Group 10: STAB FITTINGS - RESIN 2406 Group 7: POLYVALVES - 2406 RESIN Group 9: RISERS Polyethylene Pipe and Fittings Exhibit APage 4 of 7 ITB # 41-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 109 5/8-inch CTS X 5/8-inch CTS 200 Each 9.35$ 1,870.00$ 10.95$ 2,190.00$ 110 5/8-inch CTS X stub cap 200 Each 11.85$ 2,370.00$ 14.11$ 2,822.00$ 111 3/4-inch IPS X 3/4-inch IPS 200 Each 21.00$ 4,200.00$ 21.35$ 4,270.00$ 112 1-inch IPS X 1-inch IPS 200 Each 30.45$ 6,090.00$ 35.40$ 7,080.00$ 113 1 1/4-inch IPS X 1 1/4-inch IPS 200 Each 71.60$ 14,320.00$ 60.10$ 12,020.00$ 114 2-inch IPS X 2-inch IPS 200 Each 87.00$ 17,400.00$ 86.40$ 17,280.00$ 115 2-inch IPS X Stub cap 200 Each 126.10$ 25,220.00$ 147.82$ 29,564.00$ Total for Group 11:71,470.00$ Total for Group 11:75,226.00$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 116 2-inch IPS X 5/8-inch CTS 200 Each 12.60$ 2,520.00$ -$ -$ 117 2-inch IPS 3/4-inch IPS 200 Each 12.60$ 2,520.00$ -$ -$ 118 2-inch IPS 1-inch IPS 200 Each 12.60$ 2,520.00$ -$ -$ 119 4-inch IPS X 5/8-inch CTS 10 Each 12.60$ 126.00$ -$ -$ 120 4-inch IPS X 1-inch IPS 40 Each 13.65$ 546.00$ -$ -$ 121 6-inch IPS X 5/8-inch CTS 10 Each 13.65$ 136.50$ -$ -$ 122 6-inch IPS X 1-inch IPS 40 Each 12.60$ 504.00$ -$ -$ 123 2-inch IPS X 2-inch IPS 40 Each 54.00$ 2,160.00$ -$ -$ 124 4-inch IPS X 2-inch IPS 40 Each 55.00$ 2,200.00$ -$ -$ 125 6-inch IPS X 2-inch IPS 40 Each 59.00$ 2,360.00$ -$ -$ 126 8-inch IPS X 2-inch IPS 10 Each 59.00$ 590.00$ -$ -$ Total for Group 12:16,182.50$ Total for Group 12:-$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 127 2-inch IPS X 5/8-inch CTS 200 Each 12.00$ 2,400.00$ 18.60$ 3,720.00$ 128 2-inch IPS 3/4-inch IPS 200 Each 12.00$ 2,400.00$ 19.87$ 3,974.00$ 129 2-inch IPS 1-inch IPS 200 Each 12.00$ 2,400.00$ 19.87$ 3,974.00$ 130 4-inch IPS X 5/8-inch CTS 10 Each 12.00$ 120.00$ 20.30$ 203.00$ 131 4-inch IPS X 1-inch IPS 40 Each 13.00$ 520.00$ 21.65$ 866.00$ 132 6-inch IPS X 5/8-inch CTS 10 Each 12.50$ 125.00$ 27.10$ 271.00$ 133 6-inch IPS X 1-inch IPS 40 Each 14.00$ 560.00$ 29.65$ 1,186.00$ 134 2-inch IPS X 2-inch IPS 40 Each 42.00$ 1,680.00$ 63.63$ 2,545.20$ 135 4-inch IPS X 2-inch IPS 40 Each 50.00$ 2,000.00$ 70.41$ 2,816.40$ 136 6-inch IPS X 2-inch IPS 40 Each 52.00$ 2,080.00$ 74.75$ 2,990.00$ 137 8-inch IPS X 2-inch IPS 10 Each 52.00$ 520.00$ 81.45$ 814.50$ Total for Group 13:14,805.00$ Total for Group 13:23,360.10$ Group 12: ELECTROFUSION TAPPING TEES - RESIN 2406 Group 13: ELECTROFUSION TAPPING TEES - RESIN 3408 Group 11: STAB FITTINGS - RESIN 3408 Polyethylene Pipe and Fittings Exhibit APage 5 of 7 ITB # 41-15 BID TABULATION Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 138 2-inch IPS X 2-inch IPS 10 Each 29.00$ 290.00$ -$ -$ 139 4-inch IPS X 2-inch IPS 10 Each 29.00$ 290.00$ -$ -$ 140 6-inch IPS X 2-inch IPS 10 Each 32.00$ 320.00$ -$ -$ 141 8-inch IPS X 2-inch IPS 10 Each 58.00$ 580.00$ -$ -$ Total for Group 14:1,480.00$ Total for Group 14:-$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 142 1-inch IPS 100 Each 5.73$ 573.00$ -$ -$ 143 2-inch IPS 100 Each 6.25$ 625.00$ -$ -$ 144 4-inch IPS 50 Each 23.00$ 1,150.00$ -$ -$ 145 6-inch IPS 10 Each 58.00$ 580.00$ -$ -$ 146 8-inch IPS 6 Each 59.00$ 354.00$ -$ -$ Total for Group 15:3,282.00$ Total for Group 15:-$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 147 2-inch IPS X 2-inch IPS 10 Each 29.00$ 290.00$ 31.80$ 318.00$ 148 4-inch IPS X 2-inch IPS 10 Each 29.00$ 290.00$ 44.25$ 442.50$ 149 6-inch IPS X 2-inch IPS 10 Each 31.00$ 310.00$ 106.15$ 1,061.50$ 150 8-inch IPS X 2-inch IPS 10 Each 63.00$ 630.00$ -$ -$ Total for Group 16:1,520.00$ Total for Group 16:1,822.00$ Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 151 1-inch IPS 100 Each 5.73$ 573.00$ 7.36$ 736.00$ 152 2-inch IPS 100 Each 6.25$ 625.00$ 9.03$ 903.00$ 153 4-inch IPS 50 Each 20.00$ 1,000.00$ 29.05$ 1,452.50$ 154 6-inch IPS 10 Each 50.00$ 500.00$ 72.78$ 727.80$ 155 8-inch IPS 6 Each 59.00$ 354.00$ 101.12$ 606.72$ Total for Group 17:3,052.00$ Total for Group 17:4,426.02$ Group 18: MISCELLANEOUS MATERIAL Item Description Quantity Unit Unit Price Subtotal Unit Price Subtotal 156 5/8-inch CTS stiffener 50 Each 5.50$ 275.00$ 3.50$ 175.00$ 157 1-inch IPS stiffener 50 Each 7.20$ 360.00$ 4.40$ 220.00$ 158 1 1/4-inch IPS stiffener 50 Each 7.94$ 397.00$ 5.63$ 281.50$ 159 2-inch IPS stiffener 80 Each 8.50$ 680.00$ 7.75$ 620.00$ 160 4-inch IPS stiffener 20 Each 16.25$ 325.00$ 24.70$ 494.00$ 161 Marker poles; 2" round w/label 1200 Each 16.50$ 19,800.00$ -$ -$ 162 Valve Box-plastic; complete with cast iron lid printed (GAS), non-locking, extension range 34" - 54" screw adjustment 300 Each 69.35$ 20,805.00$ 115.00$ 34,500.00$ Total for Group 18:42,642.00$ Total for Group 18:36,290.50$ Group 14: ELECTROFUSION BRANCH SADDLE - RESIN 2406 Group 15: ELECTROFUSION COUPLINGS - RESIN 2406 Group 16: ELECTROFUSION BRANCH SADDLE - RESIN 3408 Group 17: ELECTROFUSION COUPLINGS - RESIN 3408 Polyethylene Pipe and Fittings Exhibit APage 6 of 7 ITB # 41-15 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1271 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve contracts (blanket purchase orders) for palm trimming with Luke Brothers Inc. of Holiday, FL, in the annual amount of $160,000 (Bid 24-14 and 25-14) and Tree One of Clearwater, FL, in the annual amount of $57,000 (Bid 23-14) and one-year renewal term at the City's option and authorize the appropriate officials to execute same. (consent) SUMMARY: Staff is requesting that annual blanket purchase orders be approved for Luke Brothers Inc. of Holiday, Florida and Tree One of Clearwater, Florida to trim palm trees in various sections of the City. Luke Brothers Inc. and Tree One have completed one year of a possible three-year contract to provide palm trimming services in Clearwater. Luke Brothers Inc. trims palms on the Memorial Causeway, Downtown, East of Highland and sports fields around the City. Tree One trims palms on Clearwater Beach and Sand Key. Both contractors have agreed to hold their prices as stipulated in the bid requirements. Staff recommends awarding the blanket purchase orders for one year, with one-year renewal option, based on their past successful performance with the City. APPROPRIATION CODE AND AMOUNT: Funding for this BPO will come from a variety of operating codes in the Parks and Recreation Department. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1276 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Award a construction contract to Dallas 1 Construction and Development, Florida, in the amount of $3,048,809.50 for CR 193, Grove Circle and Belcher Area Sanitary Extension Project 13-0049-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve a Supplemental Work Order to Engineer-of-Record (EOR) King Engineering Associates, Inc., in the amount of $397,236.00 for Construction Engineering and Inspection (CEI) Services and authorize the appropriate officials to execute same. (consent) SUMMARY: This Agenda Item is for the construction of a new sanitary sewer system at three different areas; CR 193, Grove Circle and Belcher Area to eliminate approximate 75 septic tanks and connect them to the City’s sewer system. The three areas were identified and prioritized for sewer system expansion in the “Sewer System Expansion Feasibility Study” in 2002 and updated in 2010. The goal of this sanitary extension project is to improve water quality by eliminating possible groundwater contamination, influences on the City’s wellfield, and removes related environmental impacts to surface water. The City received three bids and Dallas 1 Construction and Development was the lowest bidder for the amount of $3,048,809.50. After comparing the bids, King Engineering has provided a recommendation to award the construction of the project to Dallas 1 Construction and Development and city staff concurs. It is anticipated that construction will start in Summer 2015, and be completed by Summer 2016. King Engineering will be providing Construction Engineering Services (CEI) and daily inspection for this project upon the approval of the accompanying Supplemental Work Order for the amount of $397,236.00. March 20, 2014, City Council approved a Work Order for planning, design, and permitting in the amount of $190,972.00 and Supplemental 1 Work Order for corridor study to design sidewalks and possibly add a storm system for the amount of $12,665.40 was approved by the City Manager. The total value is $600,873.40. The City of Clearwater’s Public Utilities Department Wastewater Collection Division is responsible for owning, operating, and maintaining the wastewater collection system including all gravity pipelines and manholes that convey the raw sewage from the area and to the City’s wastewater treatment facilities. APPROPRIATION CODE AND AMOUNT: 0315-96630-563800-535-000-0000 $3,048,809.50 0315-96630-561300-535-000-0000 $ 397,236.00 Page 1 City of Clearwater Printed on 5/21/2015 File Number: ID#15-1276 A midyear amendment will transfer $800,000 from Capital Improvement Program (CIP) project 0315-96665, Sanitary Sewer R&R, to 0315-96630, Sanitary Sewer Extension. Additional funds in the amount of $2,646,045.50 are available in CIP 315-96630, Sanitary Sewer Extension, for total funding in the amount of $3,446,045.50. Page 2 City of Clearwater Printed on 5/21/2015 ITEM NO. 1 Mobilization (Maximum of 5%)1 LS $ 130,000.00 $ 130,000.00 $ 160,000.00 $ 160,000.00 $ 125,000.00 $ 125,000.00 2 Maintenance of Traffic (Maximum of 3%)1 LS $ 80,000.00 $ 80,000.00 $ 96,000.00 $ 96,000.00 $ 75,000.00 $ 75,000.00 3 Furnish and Install 8" PVC SDR-35 Gravity Sewer Pipe 5,000 LF $ 120.00 $ 600,000.00 $ 150.00 $ 750,000.00 $ 78.00 $ 390,000.00 4 Furnish and Install 8" PVC SDR-26 Gravity Sewer Pipe 800 LF $ 200.00 $ 160,000.00 $ 190.00 $ 152,000.00 $ 135.00 $ 108,000.00 5 Furnish and Install 8” Ductile Iron Gravity Sewer Pipe 60 LF $ 130.00 $ 7,800.00 $ 250.00 $ 15,000.00 $ 210.00 $ 12,600.00 6 Remove Existing Vitrified Clay Pipe (VCP) Pipe 600 LF $ 2.30 $ 1,380.00 $ 30.00 $ 18,000.00 $ 25.00 $ 15,000.00 7 Furnish and Install Relocated Water Main - 4" DIP 100 LF $ 140.00 $ 14,000.00 $ 70.00 $ 7,000.00 $ 75.00 $ 7,500.00 8 Furnish and Install Relocated Water Main - 6" DIP 100 LF $ 140.00 $ 14,000.00 $ 80.00 $ 8,000.00 $ 100.00 $ 10,000.00 9 Furnish and Install Ductile Iron Fittings 1.5 TON $ 9,560.00 $ 14,340.00 $ 4,000.00 $ 6,000.00 $ 10,000.00 $ 15,000.00 10 Replace Water Service Lateral Pipe 25 EA $ 300.00 $ 7,500.00 $ 500.00 $ 12,500.00 $ 300.00 $ 7,500.00 11 4” MJ RWGV 4 EA $ 850.00 $ 3,400.00 $ 800.00 $ 3,200.00 $ 1,500.00 $ 6,000.00 12 6” MJ RWGV 4 EA $ 1,030.00 $ 4,120.00 $ 1,000.00 $ 4,000.00 $ 1,800.00 $ 7,200.00 13 Furnish and Install 4" Line Stop 4 EA $ 2,790.00 $ 11,160.00 $ 1,300.00 $ 5,200.00 $ 6,000.00 $ 24,000.00 14 Furnish and Install 6" Line Stop 4 EA $ 3,290.00 $ 13,160.00 $ 2,000.00 $ 8,000.00 $ 8,000.00 $ 32,000.00 16 Furnish and Install Precast Sanitary Manhole Less than 8’ Depth 16 EA $ 4,590.00 $ 73,440.00 $ 18,000.00 $ 288,000.00 $ 4,800.00 $ 76,800.00 17 Furnish and Install Precast Sanitary Manhole 8’-12’ Depth 9 EA $ 6,180.00 $ 55,620.00 $ 27,000.00 $ 243,000.00 $ 6,300.00 $ 56,700.00 18 Furnish and Install Precast Sanitary Manhole Greater Than 12’ Depth 1 EA $ 30,100.00 $ 30,100.00 $ 32,000.00 $ 32,000.00 $ 13,500.00 $ 13,500.00 19 Connection to Existing Manhole 5 EA $ 5,160.00 $ 25,800.00 $ 10,000.00 $ 50,000.00 $ 6,500.00 $ 32,500.00 20 Furnish and Install Sewer Street Lateral and Cleanout 81 EA $ 1,880.00 $ 152,280.00 $ 1,500.00 $ 121,500.00 $ 750.00 $ 60,750.00 21 Furnish and Install Sewer Service Lateral 76 EA $ 4,630.00 $ 351,880.00 $ 2,200.00 $ 167,200.00 $ 4,750.00 $ 361,000.00 22 Abandon Existing Septic Tank 75 EA $ 770.00 $ 57,750.00 $ 400.00 $ 30,000.00 $ 1,200.00 $ 90,000.00 23 Removal and Installation of Street Lateral to New Sewer Main 10 EA $ 2,330.00 $ 23,300.00 $ 1,400.00 $ 14,000.00 $ 1,200.00 $ 12,000.00 24 Furnish and Install Flowable Fill 55 CYD $ 140.00 $ 7,700.00 $ 160.00 $ 8,800.00 $ 200.00 $ 11,000.00 25 Export Unsuitable Materials 3,430 CYD $ 11.00 $ 37,730.00 $ 1.00 $ 3,430.00 $ 8.00 $ 27,440.00 26 Import of Select Fill Material 4,500 CYD $ 23.00 $ 103,500.00 $ 1.00 $ 4,500.00 $ 15.00 $ 67,500.00 27 Phase 1 Asphalt Restoration 1 LS $ 395,510.00 $ 395,510.00 $ 497,000.00 $ 497,000.00 $ 775,000.00 $ 775,000.00 28 Mill and Resurface Asphalt (Phase 2 Restoration)13,900 SY $ 11.00 $ 152,900.00 $ 12.00 $ 166,800.00 $ 15.60 $ 216,840.00 29 8-inch Layer of Gravel for Driveway 100 SY $ 29.00 $ 2,900.00 $ 15.00 $ 1,500.00 $ 25.00 $ 2,500.00 30 Pavement Marking/Signage 1 LS $ 4,600.00 $ 4,600.00 $ 4,000.00 $ 4,000.00 $ 4,500.00 $ 4,500.00 PROJECT NAME & #: C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS (13-0049-UT) Dallas 1 Construction and Development 10328 Main Street Thonotosassa, FL 33592 Metro Equipment Services, Inc. 9415 SW 72 St. #131 Miami, FL 33173 Pospiech Contracting, Inc. 201 S. Apopka Ave. Inverness, FL 34452 BID OPENING DATE: April 14, 2015 @ 9:30 a.m. AWARD DATE: May 21, 2015 UNIT PRICE TOTAL UNIT PRICE TOTALDESCRIPTIONUNIT UNIT QTY UNIT PRICE TOTAL Sewer System Page 1 of 2 PROJECT NAME & #: C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS (13-0049-UT) Dallas 1 Construction and Development 10328 Main Street Thonotosassa, FL 33592 Metro Equipment Services, Inc. 9415 SW 72 St. #131 Miami, FL 33173 Pospiech Contracting, Inc. 201 S. Apopka Ave. Inverness, FL 34452 BID OPENING DATE: April 14, 2015 @ 9:30 a.m. AWARD DATE: May 21, 2015 31 As- Requested Concrete Curb and Gutter Replacement 100 LF $ 36.00 $ 3,600.00 $ 30.00 $ 3,000.00 $ 25.00 $ 2,500.00 32 Private Property Root Pruning 4,000 LF $ 9.70 $ 38,800.00 $ 3.00 $ 12,000.00 $ 4.20 $ 16,800.00 33 Public Right-of-Way Root Pruning 2,000 LF $ 8.80 $ 17,600.00 $ 3.00 $ 6,000.00 $ 4.20 $ 8,400.00 34 Private Property Tree Removal Trunk Diameter 4-inch to 12-inch 15 EA $ 320.00 $ 4,800.00 $ 100.00 $ 1,500.00 $ 400.00 $ 6,000.00 35 Private Property Tree Removal Trunk Diameter 13-inch to 24-inch 10 EA $ 2,080.00 $ 20,800.00 $ 600.00 $ 6,000.00 $ 1,000.00 $ 10,000.00 36 Private Property Tree Removal Trunk Diameter 25-inch to 36-inch 5 EA $ 3,600.00 $ 18,000.00 $ 1,800.00 $ 9,000.00 $ 1,600.00 $ 8,000.00 37 Private Property Tree Removal Trunk Diameter 37-inch to 48-inch 5 EA $ 5,800.00 $ 29,000.00 $ 2,300.00 $ 11,500.00 $ 2,800.00 $ 14,000.00 38 Private Property Tree Removal Trunk Diameter 49-inch or Greater 2 EA $ 7,400.00 $ 14,800.00 $ 3,500.00 $ 7,000.00 $ 5,000.00 $ 10,000.00 39 Right-of-Way Tree Removal Trunk Diameter 4-inch to 12-inch 15 EA $ 200.00 $ 3,000.00 $ 100.00 $ 1,500.00 $ 400.00 $ 6,000.00 40 Right-of-Way Tree Removal Trunk Diameter 13-inch to 24-inch 10 EA $ 1,700.00 $ 17,000.00 $ 600.00 $ 6,000.00 $ 1,000.00 $ 10,000.00 41 Right-of-Way Tree Removal Trunk Diameter 25-inch to 36-inch 5 EA $ 3,200.00 $ 16,000.00 $ 1,800.00 $ 9,000.00 $ 1,600.00 $ 8,000.00 42 Right-of-Way Tree Removal Trunk Diameter 37-inch to 48-inch 5 EA $ 4,975.00 $ 24,875.00 $ 2,300.00 $ 11,500.00 $ 2,800.00 $ 14,000.00 43 Right-of-Way Tree Removal Trunk Diameter 49-inch or Greater 2 EA $ 6,600.00 $ 13,200.00 $ 3,500.00 $ 7,000.00 $ 5,000.00 $ 10,000.00 44 Pinellas County Sewer Lateral Connection Building Permit Fee Allowance 1 LS $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 2,764,845.00 $ 2,975,130.00 $ 2,774,030.00 45 Sewer 10% Contingency 1 LS $ 276,484.50 $ 276,484.50 $ 297,513.00 $ 297,513.00 $ 277,403.00 $ 277,403.00 $ 3,041,329.50 $ 3,272,643.00 $ 3,051,433.00 15 Remove and Replace 18”x12” ERCP Storm Pipe 40 LF $ 170.00 $ 6,800.00 $ 100.00 $ 4,000.00 $ 100.00 $ 4,000.00 $ 6,800.00 $ 4,000.00 $ 4,000.00 46 Stormwater System 10% Contingency 1 LS $ 680.00 $ 680.00 $ 400.00 $ 400.00 $ 400.00 $ 400.00 $ 7,480.00 $ 4,400.00 $ 4,400.00 $ 2,771,645.00 $ 2,979,130.00 $ 2,778,030.00 $ 277,164.50 297,913.00$ 277,803.00$ $ 3,048,809.50 3,277,043.00$ 3,055,833.00$ Bidders Submittals and Tabulations Sheet are not public record until 30 days after bid opening or upon award by City Council, whichever occurs first. Sub-total (Items 1-14 and 16-44) Total Sewer System (Items 1-14 and 16-45) Sub-total (Item 15) Stormwater System Total Stormwater System (Items 15 and 46) Sub-total (1-44) Sub-total 10% Contingency (Items 45 & 46) BIDDER'S GRAND TOTAL (Items 1-46) Page 2 of 2 1 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx King Engineering Associates, Inc. SUPPLEMENTAL WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date:April 14, 2015 Project Number:2110-213-000 City Project Number:13-0049-UT 1.PROJECT TITLE: County Road 193, Grove Circle and Belcher Area Sanitary Sewer Systems Engineering Services During Construction 2.SCOPE OF SERVICES: In March 2014, the City of Clearwater (City) authorized King Engineering Associates, Inc. (King) to provide planning, design, permitting and other services for the construction of a gravity sanitary sewer system in three (3) areas within City’s service area. The project design and permitting phases have been completed. This Supplemental Work Order authorizes King to provide construction management and field representative services during construction of the sanitary sewer system. V.CONSTRUCTION PHASE SERVICES King will provide construction management during an assumed 12-month construction contract period, which includes: 5.1 Develop “Conformed” Documents for construction. Revisions made to the Bid Documents during the bidding phase of the project will be incorporated into the 2 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx Conformed Documents. King will provide the City with two (2) sets of the Conformed Plans and Technical Specifications. 5.2 Attendance at the preconstruction meeting by King’s Project Manager, Project Engineer and Field Representative. King will prepare the meeting agenda, invite outside utilities and permitting agencies, attend and conduct the meeting and prepare and distribute meeting minutes. 5.3 Logging, distributing, reviewing and responding to the Contractor’s submittals including construction progress schedules and approximately 60 Shop Drawings and other miscellaneous submittals. Of these submittals, it is assumed that up to 30 will require a second review (total of 90 reviews). The contract requires that the Contractor reimburse the Engineer for each 3rd and more review. 5.4 Attendance at up to 12 construction progress meetings and site visits by King’s Project Manager and Project Engineer. King will prepare the meeting agenda, attend and conduct the meetings and prepare and distribute meeting minutes by email. 5.5 Twenty-four (24) periodic site visits by either King’s Project Manager or Project Engineer to observe the progress of the work or to assist with conflict resolution. This effort will be coordinated with the City Project Manager. 5.6 Reviewing and signing the Contractor’s pay applications. This includes reviewing and approving the Contractor’s initial schedule of values. Verification of installed quantities will be conducted by King’s Field Representative. 5.7 Logging, reviewing and responding to the Contractor’s Requests for Information (RFIs). For the purposes of this Work Order, a total of 20 RFIs is assumed. 5.8 Developing and issuing Requests for Proposal (RFPs) to the Contractor for additional work, reviewing and negotiating pricing and issuing Work Change Directives (WCDs) to authorize the Contractor to proceed with additional work. This includes development of supplemental drawings and tracking the contract’s Contingency Allowance. For the purposes of this Work Order, a total of 10 RFPs and 10 WCDs is assumed. 5.9 Assisting the City with negotiating and preparing Change Orders to the contract. For the purposes of this Work Order, a total of 3 Change Orders is assumed. 5.10 Reviewing and logging compaction and materials test reports as well as gravity sewer mandrel and exfiltration test results. 5.11 The sewer system will be placed into service in sections. Based on its layout, the system can be broken into approximately 3 sections. For each section, King will: Attend a walkthrough; Develop a partial punchlist; 3 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx Reviewing the Contractor survey As-Builts; Prepare Record Drawings based on redlines and survey As-Builts provided by the Contractor; Prepare and submit wastewater certification packages to the FDEP. Prepare and submit monthly reports to the Health Department for septic tank abandonments. 5.12 Developing and submitting certification packages for the following remaining permits: Pinellas County Right-of-Way Use. 5.13 Providing assistance with final closeout including: Attending a partial and a final walkthrough and confirming that punchlist items have been completed; Reviewing the Contractor’s combined survey as-built; Preparing combined Record Drawings and providing the City with signed and sealed copies; Providing the City with Record Drawings in PDF and AutoCAD formats; Reviewing and computing adjustments to Contract Price and Contract Time and assisting with preparation of the final Change Order. 5.14 Providing general Program Management including: On a routine basis, reviewing project status and ongoing issues, prioritizing efforts and scheduling and assigning personnel and other necessary resources. Includes miscellaneous conference calls, emails and discussions necessary to coordinate, plan and manage the efforts of the Engineer’s staff. Maintaining routine contact and discussing construction progress and project developments with the Engineer’s Field Representative; Miscellaneous phone calls and emails and coordination with the City’s Project Manager and other City staff, including assisting the City’s Project Manager with miscellaneous minor project related questions and general consultation with respect to the Contractor’s contractual obligations; Miscellaneous phone calls and emails with the Contractor’s staff required to respond to minor questions not requiring formal RFIs; Providing the City’s Project Manager with Field Observation Daily Reports on a weekly basis; Document control including maintaining files of correspondence, meeting minutes, Contract Documents, Change Orders, Field Orders, RFIs, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, progress reports, Shop Drawing and Sample submittals, regulatory correspondence and other Project-related documents. Attending up to two (2) public meetings with the City during the course of 4 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx construction. 5.15 King will provide the services of a Field Representative to observe that the work is proceeding in general accordance with the Contract Documents, to assist with verifying installed quantities and to observe sewer system testing. The budget for Field Observation budgeted level of effort is: No effort during the first month of the construction contract during initial submittal review. An average of 40 hours per week from the 2nd to the 12th month of the construction contract. It is anticipated that there will be a six (6) week time period where the Contractor is connecting the private properties to the sewer system, while the Contractor is also constructing the main sewer system in one of the other three areas. During this time period, two field representatives will be provided. Therefore, an additional 40 hours per week for a period of six (6) weeks is budgeted. Total Field Observation Hours: 2,160 hours PROJECT CONTINGENCY King will provide additional services on an “as-needed basis”, such as additional field observation services due to the Contractor working extended hours, at the request of the City, after development of a scope and fee and issuance of written authorization by the City’s project representative and Owner Department. 3.PROJECT GOALS: Project deliverables will include the following and those referenced in Attachment A: Meeting minutes in PDF format via email. Field Observation Reports in PDF format via email. Responses to Contractor RFI’s in PDF format via email. Hardcopies of Shop Drawing Review comments. One copy of each submitted certification package. Five (5) 24”x36” signed/seal final Record Drawings. Two (2) 11”x17” signed/seal final Record Drawings. Record Drawings in AutoCAD and PDF formats on CDROM. 4.BUDGET: This price includes all labor and expenses anticipated to be incurred by King Engineering Associates, Inc. for the completion of these tasks in accordance with Professional Services 5 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx Method “A” – Cost Times Multiplier Basis, for a fee not to exceed Three Hundred Ninety-Seven Thousand Two Hundred Thirty-Six Dollars and Zero Cents ($397,236.00). 5.SCHEDULE: All Tasks will be completed in accordance with the Contractor’s construction schedule over the course of a 360-day construction contract duration(Notice to Proceed to Final Completion). 6.ASSIGNMENT (Consultant): Principal:Christopher F. Kuzler, P.E. Project Manager:Loc P. Truong, P.E. Project Engineers:Matthew W. Davis, E.I. Clerical:Paula Eldon 7.CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s/Architect’s project correspondence shall be directed to: Loc P. Truong, P.E. All City project correspondence shall be directed to: Khang Nguyen with copies to others as may be appropriate. 8.INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization is provided by the City to proceed with those services. City Invoicing Code: 0315-96630-561300-535-000-0000 9.INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 6 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx 10.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. PREPARED BY:APPROVED BY: __________________________________________________________ Christopher F. Kuzler, P.E.Michael D. Quillen, PE Sr. Vice President City Engineer King Engineering Associates, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” 7 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx WORK ORDER INITIATION FORM CITY OF CLEARWATER DELIVERABLES STANDARDS FORMAT: The design plans shall be compiled utilizing one of the following standards: City of Clearwater CAD standards or Consultant’s CAD standards (please provide all supporting documents when utilizing Consultant’s Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES: A minimum of two (2) signed and sealed Plans and Contract Documents (specifications book) labeled “ISSUED FOR BID” shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. The consultant shall also deliver all digital files in CAD drawing format and PDF format together with all project data in AutoCAD Civil 3D file format. All references, such as other drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All revisions made during the bid phase shall be included in the plan sets and noted in the revision block or as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of “CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided prior to the City Council award date. NOTES: If approved deviation from using Clearwater CAD standards, the consultant shall include all necessary information to aid in manipulating and printing/plotting the drawings. Please address any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at (727) 562-4762 or email address:tom.mahony@myclearwater.com. Attachment “C” 8 of 8 04/14/15 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F405572D\@BCL@F405572D.docx County Road 193, Grove Circle and Belcher Area Sanitary Sewer Systems Engineering Services During Construction King Engineering Associates, Inc. SUPPLEMENTAL WORK ORDER PROJECT BUDGET Task Description Subconsultant Services Labor Total V.CONSTRUCTION MANAGEMENT SERVICES 5.1 Develop Conformed Documents $ 1,545 $ 1,545 5.2 Pre-construction Meeting $ 1,745 $ 1,745 5.3 Submittals $ 24,750 $ 24,750 5.4 Progress Meetings $ 17,300 $ 17,300 5.5 Periodic Site Visits $ 10,460 $ 10,460 5.6 Pay Applications $ 4,980 $ 4,980 5.7 Request for Information (RFI)$ 6,250 $ 6,250 5.8 RFP/Work Change Directives $ 13,420 $ 13,420 5.9 Change Orders $ 4,710 $ 4,710 5.10 Test Reports $ 9,200 $ 9,200 5.11 FDEP Certifications for Sanitary Sewer $ 19,940 $ 19,940 5.12 Other Certifications $ 2,630 $ 2,630 5.13 Closeout Assistance $ 7,170 $ 7,170 5.14 Program Management $ 49,020 $ 49,020 5.15 Field Observation $ 205,200 $ 205,200 Subtotal, Labor and Subcontractors $378,320.00 Contingency (5 %) $ 18,916.00 Grand Total $397,236.00 ITEMNO.1Mobilization (Maximum of 5%)1 LS $ 130,000.00 $ 130,000.00 $ 160,000.00 $ 160,000.00 $ 125,000.00 $ 125,000.00 2Maintenance of Traffic (Maximum of 3%)1 LS $ 80,000.00 $ 80,000.00 $ 96,000.00 $ 96,000.00 $ 75,000.00 $ 75,000.00 3Furnish and Install 8" PVC SDR-35 Gravity Sewer Pipe5,000 LF $ 120.00 $ 600,000.00 $ 150.00 $ 750,000.00 $ 78.00 $ 390,000.00 4Furnish and Install 8" PVC SDR-26 Gravity Sewer Pipe800 LF $ 200.00 $ 160,000.00 $ 190.00 $ 152,000.00 $ 135.00 $ 108,000.00 5Furnish and Install 8” Ductile Iron Gravity Sewer Pipe60 LF $ 130.00 $ 7,800.00 $ 250.00 $ 15,000.00 $ 210.00 $ 12,600.00 6Remove Existing Vitrified Clay Pipe (VCP) Pipe600 LF $ 2.30 $ 1,380.00 $ 30.00 $ 18,000.00 $ 25.00 $ 15,000.00 7Furnish and Install Relocated Water Main - 4" DIP100 LF $ 140.00 $ 14,000.00 $ 70.00 $ 7,000.00 $ 75.00 $ 7,500.00 8Furnish and Install Relocated Water Main - 6" DIP100 LF $ 140.00 $ 14,000.00 $ 80.00 $ 8,000.00 $ 100.00 $ 10,000.00 9Furnish and Install Ductile Iron Fittings1.5 TON $ 9,560.00 $ 14,340.00 $ 4,000.00 $ 6,000.00 $ 10,000.00 $ 15,000.00 10Replace Water Service Lateral Pipe25 EA $ 300.00 $ 7,500.00 $ 500.00 $ 12,500.00 $ 300.00 $ 7,500.00 114” MJ RWGV4 EA $ 850.00 $ 3,400.00 $ 800.00 $ 3,200.00 $ 1,500.00 $ 6,000.00 126” MJ RWGV4 EA $ 1,030.00 $ 4,120.00 $ 1,000.00 $ 4,000.00 $ 1,800.00 $ 7,200.00 13Furnish and Install 4" Line Stop4 EA $ 2,790.00 $ 11,160.00 $ 1,300.00 $ 5,200.00 $ 6,000.00 $ 24,000.00 14Furnish and Install 6" Line Stop4 EA $ 3,290.00 $ 13,160.00 $ 2,000.00 $ 8,000.00 $ 8,000.00 $ 32,000.00 16Furnish and Install Precast Sanitary Manhole Less than 8’ Depth16 EA $ 4,590.00 $ 73,440.00 $ 18,000.00 $ 288,000.00 $ 4,800.00 $ 76,800.00 17Furnish and Install Precast Sanitary Manhole 8’-12’ Depth9 EA $ 6,180.00 $ 55,620.00 $ 27,000.00 $ 243,000.00 $ 6,300.00 $ 56,700.00 18Furnish and Install Precast Sanitary Manhole Greater Than 12’ Depth1 EA $ 30,100.00 $ 30,100.00 $ 32,000.00 $ 32,000.00 $ 13,500.00 $ 13,500.00 19Connection to Existing Manhole5 EA $ 5,160.00 $ 25,800.00 $ 10,000.00 $ 50,000.00 $ 6,500.00 $ 32,500.00 20Furnish and Install Sewer Street Lateral and Cleanout81 EA $ 1,880.00 $ 152,280.00 $ 1,500.00 $ 121,500.00 $ 750.00 $ 60,750.00 21Furnish and Install Sewer Service Lateral76 EA $ 4,630.00 $ 351,880.00 $ 2,200.00 $ 167,200.00 $ 4,750.00 $ 361,000.00 22Abandon Existing Septic Tank75 EA $ 770.00 $ 57,750.00 $ 400.00 $ 30,000.00 $ 1,200.00 $ 90,000.00 23Removal and Installation of Street Lateral to New Sewer Main10 EA $ 2,330.00 $ 23,300.00 $ 1,400.00 $ 14,000.00 $ 1,200.00 $ 12,000.00 24Furnish and Install Flowable Fill55 CYD $ 140.00 $ 7,700.00 $ 160.00 $ 8,800.00 $ 200.00 $ 11,000.00 25Export Unsuitable Materials3,430 CYD $ 11.00 $ 37,730.00 $ 1.00 $ 3,430.00 $ 8.00 $ 27,440.00 26Import of Select Fill Material 4,500 CYD $ 23.00 $ 103,500.00 $ 1.00 $ 4,500.00 $ 15.00 $ 67,500.00 27Phase 1 Asphalt Restoration1 LS $ 395,510.00 $ 395,510.00 $ 497,000.00 $ 497,000.00 $ 775,000.00 $ 775,000.00 28Mill and Resurface Asphalt (Phase 2 Restoration)13,900 SY $ 11.00 $ 152,900.00 $ 12.00 $ 166,800.00 $ 15.60 $ 216,840.00 298-inch Layer of Gravel for Driveway100 SY $ 29.00 $ 2,900.00 $ 15.00 $ 1,500.00 $ 25.00 $ 2,500.00 30Pavement Marking/Signage 1 LS $ 4,600.00 $ 4,600.00 $ 4,000.00 $ 4,000.00 $ 4,500.00 $ 4,500.00 31As- Requested Concrete Curb and Gutter Replacement100 LF $ 36.00 $ 3,600.00 $ 30.00 $ 3,000.00 $ 25.00 $ 2,500.00 PROJECT NAME & #: C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS (13-0049-UT)Dallas 1 Construction and Development10328 Main Street Thonotosassa, FL 33592Metro Equipment Services, Inc.9415 SW 72 St. #131Miami, FL 33173Pospiech Contracting, Inc.201 S. Apopka Ave.Inverness, FL 34452BID OPENING DATE: April 14, 2015 @ 9:30 a.m. AWARD DATE: May 7, 2015UNIT PRICETOTALUNIT PRICETOTALDESCRIPTIONUNITUNIT QTYUNIT PRICETOTALSewer System PROJECT NAME & #: C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS (13-0049-UT)Dallas 1 Construction and Development10328 Main Street Thonotosassa, FL 33592Metro Equipment Services, Inc.9415 SW 72 St. #131Miami, FL 33173Pospiech Contracting, Inc.201 S. Apopka Ave.Inverness, FL 34452BID OPENING DATE: April 14, 2015 @ 9:30 a.m. AWARD DATE: May 7, 201532Private Property Root Pruning4,000 LF $ 9.70 $ 38,800.00 $ 3.00 $ 12,000.00 $ 4.20 $ 16,800.00 33Public Right-of-Way Root Pruning2,000 LF $ 8.80 $ 17,600.00 $ 3.00 $ 6,000.00 $ 4.20 $ 8,400.00 34Private Property Tree Removal Trunk Diameter 4-inch to 12-inch 15 EA $ 320.00 $ 4,800.00 $ 100.00 $ 1,500.00 $ 400.00 $ 6,000.00 35Private Property Tree Removal Trunk Diameter 13-inch to 24-inch 10 EA $ 2,080.00 $ 20,800.00 $ 600.00 $ 6,000.00 $ 1,000.00 $ 10,000.00 36Private Property Tree Removal Trunk Diameter 25-inch to 36-inch5 EA $ 3,600.00 $ 18,000.00 $ 1,800.00 $ 9,000.00 $ 1,600.00 $ 8,000.00 37Private Property Tree Removal Trunk Diameter 37-inch to 48-inch 5 EA $ 5,800.00 $ 29,000.00 $ 2,300.00 $ 11,500.00 $ 2,800.00 $ 14,000.00 38Private Property Tree Removal Trunk Diameter 49-inch or Greater2 EA $ 7,400.00 $ 14,800.00 $ 3,500.00 $ 7,000.00 $ 5,000.00 $ 10,000.00 39Right-of-Way Tree Removal Trunk Diameter 4-inch to 12-inch 15 EA $ 200.00 $ 3,000.00 $ 100.00 $ 1,500.00 $ 400.00 $ 6,000.00 40Right-of-Way Tree Removal Trunk Diameter 13-inch to 24-inch 10 EA $ 1,700.00 $ 17,000.00 $ 600.00 $ 6,000.00 $ 1,000.00 $ 10,000.00 41Right-of-Way Tree Removal Trunk Diameter 25-inch to 36-inch5 EA $ 3,200.00 $ 16,000.00 $ 1,800.00 $ 9,000.00 $ 1,600.00 $ 8,000.00 42Right-of-Way Tree Removal Trunk Diameter 37-inch to 48-inch 5 EA $ 4,975.00 $ 24,875.00 $ 2,300.00 $ 11,500.00 $ 2,800.00 $ 14,000.00 43Right-of-Way Tree Removal Trunk Diameter 49-inch or Greater2 EA $ 6,600.00 $ 13,200.00 $ 3,500.00 $ 7,000.00 $ 5,000.00 $ 10,000.00 44Pinellas County Sewer Lateral Connection Building Permit Fee Allowance1 LS $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 2,764,845.00 $ 2,975,130.00 $ 2,774,030.00 45Sewer 10% Contingency 1 LS $ 276,484.50 $ 276,484.50 $ 297,513.00 $ 297,513.00 $ 277,403.00 $ 277,403.00 $ 3,041,329.50 $ 3,272,643.00 $ 3,051,433.00 15Remove and Replace 18”x12” ERCP Storm Pipe40 LF $ 170.00 $ 6,800.00 $ 100.00 $ 4,000.00 $ 100.00 $ 4,000.00 $ 6,800.00 $ 4,000.00 $ 4,000.00 46Stormwater System 10% Contingency1 LS $ 680.00 $ 680.00 $ 400.00 $ 400.00 $ 400.00 $ 400.00 $ 7,480.00 $ 4,400.00 $ 4,400.00 $ 2,771,645.00 $ 2,979,130.00 $ 2,778,030.00 $ 277,164.50 297,913.00$ 277,803.00$ $ 3,048,809.50 3,277,043.00$ 3,055,833.00$ Records are not public until 30 days after bid opening or upon award by City Council, whichever occurs first. Sub-total (Items 1-14 and 16-44) Total Sewer System (Items 1-14 and 16-45) Sub-total (Item 15)Stormwater SystemTotal Stormwater System (Items 15 and 46)Sub-total (1-44)Sub-total 10% Contingency (Items 45 & 46)BIDDER'S GRAND TOTAL (Items 1-46) SectionV.docx Page i 11/25/2014 SECTION V CONTRACT DOCUMENTS Table of Contents: PUBLIC CONSTRUCTION BOND ....................................................................................................... 1 CONTRACT .............................................................................................................................................. 3 CONSENT OF SURETY TO FINAL PAYMENT ................................................................................ 7 PROPOSAL/BID BOND .......................................................................................................................... 8 AFFIDAVIT .............................................................................................................................................. 9 NON COLLUSION AFFIDAVIT ......................................................................................................... 10 PROPOSAL ............................................................................................................................................. 11 CITY OF CLEARWATER ADDENDUM SHEET ............................................................................. 14 BIDDER’S PROPOSAL ......................................................................................................................... 15 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ..................................................................................................................... 17 SectionV.docx Page 1 of 17 11/25/14 Bond No.:________________ PUBLIC CONSTRUCTION BOND (1) This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10). Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.” CONTRACTOR SURETY OWNER Dallas 1 Corporation d/b/a Dallas 1 Construction & Development 10328 Main St. Thonotosassa, FL 33592 (813) 986-1922 City of Clearwater Engineering Department 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-4747 PROJECT NAME: C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS PROJECT NO.: 13-0049-UT PROJECT DESCRIPTION: The construction of a gravity sanitary sewer system in three (3) neighborhoods in Clearwater, Florida which includes approximately 6,000 LF of gravity sewer piping, 26 precast concrete manholes and abandonment of up to 75 individual onsite septic systems. BY THIS BOND, We, Dallas 1 Corporation d/b/a Dallas 1 Construction & Development, as Contractor, and ______________________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $3,048,809.50, for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor: 1. Performs the contract dated ___________________, between Contractor and Owner for construction of C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; and 2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the prosecution of the work provided for in the contract; and 3. Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate proceedings, that Owner sustains because of a default by Contractor under the contract; and SectionV.docx Page 2 of 17 11/25/14 Bond No.:________________ PUBLIC CONSTRUCTION BOND (2) 4. To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of the construction contract; and 5. Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 6. Any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. 7. Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes does not affect Surety’s obligation under this bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___. (If sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). DALLAS 1 CORPORATION D/B/A DALLAS 1 CONSTRUCTION & DEVELOPMENT By: _____________________________ Title: ____________________________ Print Name: _______________________ WITNESS: WITNESS: _________________________________ _________________________________ Corporate Secretary or Witness Print Name: _______________________ Print Name: _______________________ (affix corporate seal) _________________________________ (corporate surety) By: _____________________________ ATTORNEY-IN-FACT Print Name: _______________________ (affix corporate seal) (Power of Attorney must be attached) SectionV.docx Page 3 of 17 11/25/14 CONTRACT (1) This CONTRACT made and entered into this ___ day of ____________, 2015 by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and Dallas 1 Corporation d/b/a Dallas 1 Construction & Development, of the City of Thonotosassa, County of Hillsborough, and State of Florida, hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: C.R. 193, GROVE CIRCLE AND BELCHER AREA SANITARY SEWER SYSTEMS PROJECT NO.: 13-0049-UT in the amount of $3,048,809.50 In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2). SectionV.docx Page 4 of 17 11/25/14 CONTRACT (2) In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. SectionV.docx Page 5 of 17 11/25/14 CONTRACT (3) The successful bidder/contractor will be required to comply with Section 119.0701, Florida Statutes (2014), specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the City of Clearwater in order to perform the service; (b) Provide the public with access to public records on the same terms and conditions that the City of Clearwater would provide the records and at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the City of Clearwater all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City of Clearwater in a format that is compatible with the information technology systems of the City of Clearwater. SectionV.docx Page 6 of 17 11/25/14 CONTRACT (4) IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: ________________________________ (SEAL) William B. Horne, II City Manager Attest: Countersigned: ____________________________________ Rosemarie Call City Clerk By: ________________________________ Approved as to form: George N. Cretekos, Mayor ____________________________________ Matthew M. Smith Assistant City Attorney (Contractor must indicate whether Corporation, Partnership, Company or Individual.) DALLAS 1 CORPORATION D/B/A DALLAS 1 CONSTRUCTION & DEVELOPMENT By: _________________________ (SEAL) Print Name: _________________________ Title: ____________________________ (The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation.) SectionV.docx Page 7 of 17 11/25/14 CONSENT OF SURETY TO FINAL PAYMENT TO OWNER: City of Clearwater PROJECT NAME: C.R. 193, GROVE CIRCLE Engineering Department AND BELCHER AREA SANITARY SEWER 100 S. Myrtle Ave. SYSTEMS Clearwater, FL 33756 PROJECT NO.: 13-0049-UT CONTRACT DATE: __________ BOND NO. : _________, recorded in O.R. Book ____, Page ____, of the Public Records of Pinellas County, Florida. CONTRACTOR: Dallas 1 Corporation d/b/a Dallas 1 Construction & Development Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the: ____________________________________________ ____________________________________________ ____________________________________________ ,SURETY, on bond of Dallas 1 Corporation d/b/a Dallas 1 Construction & Development 10328 Main St. Thonotosassa, FL 33592 ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve Surety of any of its obligations to City of Clearwater Engineering Department 100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER, as set forth in said Surety’s bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, _______. ___________________________________ (Surety) ___________________________________ (Signature of authorized representative) ___________________________________ (Printed name and title) Attest: (Seal): SUNSET POINT RDSUNSET POINT RD ST. CROIX DRST. CROIX DRCR 193CR 193DIANE DRDIANE DRGROVE DRGROVE DRSOULE RDSOULE RDTHOMAS DRTHOMAS DRTERRACE DRTERRACE DR OAK FOREST DR WOAK FOREST DR WABBEY LAKE RDABBEY LAKE RDPRESTIGE DRPRESTIGE DR ST. ANTHONY DRST. ANTHONY DRSUNRISE DRSUNRISE DR SOUTH DRSOUTH DRMORNINGSIDE DRMORNINGSIDE DR DIANE TERDIANE TER SUE DRSUE DRCASTLE WOODS DRCASTLE WOODS DREL TRINDAD DR EEL TRINDAD DR ELAWRENCE DRLAWRENCE DROAK RIDGE CTOAK RIDGE CTW OODRING DRWOODRING DROAK FOREST DR SOAK FOREST DR SCASTLE WOODS LNCASTLE WOODS LN CATHERINE DRCATHERINE DROAK FOREST DR NOAK FOREST DR NENTRANCE TO SYLVAN ABBEYENTRANCE TO SYLVAN ABBEYCRM 02/24/2014 Map Gen By: Date: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com AREA No. 15, C.R. 193Sanitary Sewer System Design 13-0049-UT PROJECTAREA ^ ² N.T.S.Scale: Document Path: V:\GIS\Engineering\Location Maps\cr193.mxd KINGS HWYKINGS HWYN HIGHLAND AVEN HIGHLAND AVEFAIRMONT STFAIRMONT ST LINWOOD DRLINWOOD DR SANDY LNSANDY LN ROSEMONT DRROSEMONT DR CARLOS AVECARLOS AVEWOODBINE STWOODBINE ST PARKWOOD STPARKWOOD ST BARBARA AVEBARBARA AVEFLAGLER DRFLAGLER DRWESTON DRWESTON DRCROWN STCROWN ST GROVE CIRCLE CTGROVE CIRCLE CT SANDY LNSANDY LN SANDY LNSANDY LN FAIRMONT STFAIRMONT ST WOODBINE STWOODBINE ST CRM 02/25/2014 Map Gen By: Date: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com AREA No. 11, GROVE CIRCLE SUBDIVISIONSanitary Sewer System Design 13-0049-UT PROJECTAREA ^ ² N.T.S.Scale: Document Path: V:\GIS\Engineering\Location Maps\Grove Circle SanSewerSystDesign.mxd LAKEVIEW RDLAKEVIEW RD S BELCHER RDS BELCHER RDBURNICE DRBURNICE DRWOODLEY RDWOODLEY RDHARN BLVDHARN BLVDNORMANDY RDNORMANDY RDCOLLEGE DRCOLLEGE DR ACADEMY DRACADEMY DR BELL CHEER DRBELL CHEER DR S UNIVERSITY DRS UNIVERSITY DR GROVEWOOD RDGROVEWOOD RD MINNEOLA RDMINNEOLA RD ST. CHARLES DRST. CHARLES DR HABERSHAM DRHABERSHAM DR DORADO PLDORADO PL MANDARIN DRMANDARIN DRUNIVERSITY CTUNIVERSITY CTW UNIVERSITY DRW UNIVERSITY DRCANTERBURY RDCANTERBURY RDCLAIBORNE DRCLAIBORNE DRPLEASANT PKWYPLEASANT PKWY B E L L D RBELL D RCANTERBURY RDCANTERBURY RDDRUID RDDRUID RD CRM 02/25/2014 Map Gen By: Date: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com PROJECTAREA ^ ² N.T.S.Scale: Document Path: V:\GIS\Engineering\Location Maps\Belcher Area SanSewerSystDesign.mxd AREA No. 25, BELCHER AREASanitary Sewer System Design 13-0049-UT Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1281 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Approve a time extension of 166 days to Wharton Smith for the construction of Northeast WRF Screw Lift Station Upgrades (12-0017-UT), approve Engineer of Record (EOR) Supplemental 2 Work Order to Jones Edmunds and Associates, Inc. in the amount of $15,000 for additional construction engineering and inspection services (CEI), and authorize the appropriate officials to execute same. (consent) SUMMARY: During construction it was determined that the existing Automatic Transfer Switch (ATS) that transfers power from electric utility power to emergency generator power needed service to make it compatible with the new equipment being installed. It was discovered that the existing ATS was obsolete and is no longer serviceable . Replacement of the ATS is needed to provide the operational reliability required by the City’s Florida Department of Environmental Protection Permit. There are sufficient funds available in contingency of the existing construction contract to furnish and install a new ATS however, a time extension of 166 days to the construction contract is needed to allow for the acquisition and installation of the new ATS. August 2, 2012, City Council approved a design work order to EOR Jones Edmunds in the amount of $118,800 and March 20, 2014, City Council approved supplemental 1 work order to Jones Edmunds in the amount of $161,444 for CEI services. Supplemental 2 work order to EOR Jones Edmunds is for additional CEI required for inspection of the ATS installation for a total work order value of $295,244. The Public Utilities Department, Wastewater Flow and Treatment section will own and operate this facility when completed. APPROPRIATION CODE AND AMOUNT: 0327-96202-561300-535-000-0000 $15,000 Funds are available in Utility Renewal and Replacement project 327-96202, WWTP Screw Pump Replace to fund this contract. Page 1 City of Clearwater Printed on 5/21/2015 Change Order 1 Date: PROJECT PROJECT NUMBER: Northeast WRF Screw Lift Upgrades PO REFERENCE NO.: CONTRACTOR: COUNCIL AWARD: Wharton-Smith, Inc.DATE OF CONTRACT: 750 Monroe Road Sanford, Fl 32771 Code: SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT STATEMENT OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT $2,330,020.00 By: Change Order 1 - City Council 5/21/2015 $0.00 David W Smith $2,330,020.00 Date: _____________________________________ George N. Cretekos Mayor Witnesses: (two) ATTEST: Rosemarie Call, City Clerk Date:________________________________________ CITY OF CLEARWATER, in Recommended By: City of Clearwater PINELLAS COUNTY, FLORIDA William B. Horne, II City Manager Kelly O'Brien APPROVED AS TO FORM: Matthew Smith, Assistant City Attorney Michael D. Quillen, PE, This change provides a time extension of 166 days to acquire and install an Automatic Transfer Switch ACCEPTED BY: Wharton-Smith, Inc. May 4, 2015 12-0017-UT ST110431 March 20, 2014 April 24, 2014 0315-96202-563800-535-000-0000 SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT (Seal) President Date: _____________________________________ Recommended By: City of Clearwater Project Manager City Engineer This change provides a time extension of 166 days to acquire and install an Automatic Transfer Switch ACCEPTED BY: Wharton-Smith, Inc. LIFT STATIONLOCATION ^SR 580 McMULLEN-BOOTH RDRIGSBY LNRIGSBY COUNTRY VILLAS DRDIAMOND BLVDOPAL LN JADE DR TOPAZ CT PEARL PL HILLCREST DR EMERALD DRPINEWOOD TER KENDALE DRTIMBERVIEW DR CORAL LN GARNET LNNESTLEBRANCH DR MEADOWCROSS DR FOREST LN LOTUS CIR TIMBER CIR JUNIPERUS DR JASMINE CIR SILVER FOX DR LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM N.T.S.201B 21-28S-16E02/11/2014Map Gen By:Reviewed By: K_O S-T-R:Grid #:Date:Scale: Northeast WRFScrew Lift Station Upgrade12-0017-UT WO Initiation Form.docx 1 of 8 8/1/2014 JONES EDMUNDS & ASSOCIATES, INC. SUPPLEMENTAL WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date:May 1, 2015 Project Number:03720-045-02 City Project Number:12-0017-UT Plan Set Number:2013042 1.PROJECT TITLE: Limited Construction-Phase Services for the Northeast WRF Screw Pump Replacement Project 2.SCOPE OF SERVICES: Jones Edmunds & Associates, Inc. will provide supplemental engineering services for the Northeast Screw Pump Replacement Project to assist the City with the development of change order documents for the replacement of the west MCC Generator Building Automatic Transfer Switch (ATS) and additional limited construction services to complete the base contract work and the replacement of the ATS by change order. The original Substantial and Final Completion dates for the Screw Pump Replacement project were March 19, 2015 and April 18, 2015, respectively. It is anticipated that the Final Completion date for the base contract will be approximately June 1, 2015 and the ATS replacement is expected to be complete by September 30, 2015. I.PRE-DESIGN PHASE Task 1 – None. II.DESIGN PHASE Task 1 – None. III.FINAL DESIGN PHASE Task 1 – None. IV.BIDDING PHASE Task 1 – None. WO Initiation Form.docx 2 of 8 8/1/2014 V.CONSTRUCTION PHASE (if applicable) Task 5.2 - Amend Limited Construction Services as follows: ATS Replacement (PCM-09): The change order design/Proposed Contract Modification (PCM) scope of work for the ATS replacement at the Clearwater Northeast plant consists of the following: •Conduct 2 additional site visits by the Electrical and Instrumentation Engineers •Develop ATS Division 16 electrical specification •Prepare equipment connection sketch •Review ATS Shop Drawing Submittal •Review training scope of services The Construction Administration scope of work for the ATS replacement at the Clearwater Northeast plant consists of the following: •PCM posting and review processing Additional on-site observation during overnight electrical by-pass shutdown (estimated 12-16 hours) •Review and processing of ATS O&M Manual •Review and processing of Training Manual and event scheduling •Revise as-built drawings. Construction Administration to complete Base Contract Based on Schedule Overrun: Additional Construction Administration services to complete the base contract work include the following: Additional 80 hours of on-site observation during construction Witness equipment startup and testing; review testing reports Provide general contract administration including interpretation of the Contract Documents; general correspondence with the City, Contactor, subconsultants, and coordination of construction activities (e.g. observation, training, equipment startup) between the appropriate personnel. WO Initiation Form.docx 3 of 8 8/1/2014 3.PROJECT GOALS: The goal of the project is to provide additional Limited Construction Phase Services to the City during the construction of the screw pump replacement project at the Northeast WRF. At the end of the construction and following successful acceptance testing, Jones Edmunds will deliver the following additional documentation to the City: Three hard copies and one electronic copy of the record drawings associated with the ATS replacement (electrical sheets). Three hard copies and one electronic copy of the ATS operations and maintenance manual 4.BUDGET: This price includes all labor and expenses anticipated to be incurred by Jones Edmunds for the completion of these tasks in accordance with Professional Services Method “A” – Cost Times Multiplier Basis for a fee not to exceed Fifteen Thousand Dollars ($15,000.00). 5.SCHEDULE: The project is to be complete 5 months from issuance of notice-to-proceed. 6.STAFF ASSIGNMENT (Consultant): Thomas W. Friedrich, PE, BCEE Client Services Manager Greg Perrine, PE Project Manager/QAQC Chris Baggett, PE Engineer of Record Bartt Booz, PE Project Engineer Sam Gallagher, EI Intern Engineer Greg Fruecht Field Services 7.CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s/Architect’s project correspondence shall be directed to: Bartt Booz, PE with copies to Tom Friedrich, PE, BCEE All City project correspondence shall be directed to: Kelly O’Brien, with copies to others as may be appropriate. 8.INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. City Invoicing Code: _0315-96202-561300-535-000-0000 WO Initiation Form.docx 4 of 8 8/1/2014 9.INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. PREPARED BY:APPROVED BY: __________________________________________________________ Kenneth S. Vogel, PE Michael D. Quillen, PE Senior Vice President City Engineer Jones Edmunds & Associates, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” WO Initiation Form.docx 5 of 8 8/1/2014 WORK ORDER INITIATION FORM CITY OF CLEARWATER DELIVERABLES STANDARDS FORMAT: The design plans shall be compiled utilizing one of the following standards: City of Clearwater CAD standards or Consultant’s CAD standards (please provide all supporting documents when utilizing Consultant’s Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES: A minimum of two (2) signed and sealed Plans and Contract Documents (specifications book) labeled “ISSUED FOR BID” shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. The consultant shall also deliver all digital files in CAD drawing format and PDF format together with all project data in AutoCAD Civil 3D file format. All references, such as other drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All revisions made during the bid phase shall be included in the plan sets and noted in the revision block or as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of “CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided prior to the City Council award date. NOTES: If approved deviation from using Clearwater CAD standards, the consultant shall include all necessary information to aid in manipulating and printing/plotting the drawings. Please address any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at (727) 562-4762 or email address:tom.mahony@myclearwater.com. Attachment “B” WO Initiation Form.docx 6 of 8 8/1/2014 Supplemental Work Order – Limited Construction-Phase Services for the Northeast WRF Screw Pump Replacement Project Jones Edmunds & Associates, Inc. SUPPLEMENTAL WORK ORDER PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.0 Pre-Design 1.1 Project Management Plan $0 1.2 Progress Reports $0 1.3 Coordination $0 1.4 Meetings $0 $0 2.0 Design 2.1 Ground Surveys (xyz, Inc.)$0 $0 2.2 Geotechnical Services $0 $0 2.3 Utility Locations by Vacuum Excavation (10)$0 $0 $0 3.0 Final Design Plans and Specifications 3.1 30% Submittal $0 3.2 60% Submittal and Permit Applications $0 3.3 90% Submittal $0 3.4 Final Construction Documents and Permitting Services (RFI’s, Fees, Permit Acquisition)$0 $0 4.0 Bidding 4.1 Pre-Bid Meeting $0 4.2 Prepare Addendums $0 4.3 Review Bid Tabulations and Recommend Award $0 $0 5.0 Limited Construction Phase Services 5.1 Post Engineering Services (including Conformed Documents) $0 5.2 Construction Services $2,000 $13,000 $15,000 5.3 Post Construction Services $0 5.4 Task Allowance (0%)$0 $0 Grand Total $15,000 Attachment “C” WO Initiation Form.docx 7 of 8 8/1/2014 REVIEW PERIOD SUBMITTAL REQUIREMENTS This list is intended as a guideline of the items to be completed at various levels of project completion. The specific list for each project shall be finalized in the work order. 30% Construction Plans Requirements for the 30% submittal shall include the following: a. Cover Sheet, b. Legend and Abbreviations per City standards, c. Key Sheet, d. Demolition Plans indicating existing improvements, utilities, and topography, and identification of trees to be removed, e. Preliminary layout of the proposed improvements, existing right-of-way and easements, subdivision, block, and lot number, and plat book and page for adjacent parcels, f.Engineer’s/Architect’s preliminary opinion of probable construction cost, based on the 30 % submittal. 60% Construction Plans In addition to the items in the 30% submittal, requirements for the 60% submittal shall include the following: a. General Construction Notes related to best management practices, utilities, and other conditions relevant to the project, b. Typical pavement sections shall indicate typical cross sectional slopes, median improvements, pavement requirements, right-of-way lines, sidewalks, curbs, gutters, and landscaped areas, c. Grading, Paving, and Drainage detail sheets, including standard and nonstandard stormwater management structures, retaining walls, and related notes, d. Erosion control and tree protection details, including best management practices applied to the project, e. Existing private utilities, as available, such as gas, electrical, telephone, fiber optic, and cable TV, f.Detailed Cross Sections, g. Wetland Planting Plans and Details, h. Utility Plan including utility relocation/adjustment details indicating utility conflicts, relocation design, proposed utility structures, and conflict manholes, design details, and specific profiles, if required, i.Permit Applications, j.Estimated construction quantities, k. Engineer’s/Architect’s updated opinion of probable construction cost and duration based on the 60% design submittal, and l.Engineer/Architect will review City’s standard technical specifications and modify or supplement as necessary for the project. Attachment “C” WO Initiation Form.docx 8 of 8 8/1/2014 90% Construction Plans The 90% construction plans shall include the design items required for the construction of the project, including the special provisions and technical specifications. In addition to the items in the 60% submittal, requirements for the 90% submittal shall include the following: a. Maintenance of Traffic Plan, b. Structural plans, details, and calculations, including design and details of shallow foundations, pedestrian bridge abutments, retaining walls, structural reinforcing, tiebacks, and stability analyses for slopes and retaining walls, c. Detailed construction quantities based upon 90% design, d. Engineer’s/Architect’s updated opinion of probable construction cost and duration based on the 90% design submittal, and e. Technical specifications and Special Provisions. Final (100%) Construction Documents The 100% submittal shall address the City’s final review comments. Engineering Projects prepared and/or submitted shall be reviewed and checked by a civil engineer registered in the state of Florida as the Engineer of Record. The Engineer of Record shall sign, seal and date the design calculations, technical specifications and contract drawings as required by Florida law. See Attachment “A” –Deliverables –for specific labeling requirements. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1284 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Approve two supplemental work orders to Engineer of Record (EOR) McKim and Creed for the Marshall Street WRF Control Room and Northeast WRF Sand Filter Area PLC Upgrades Project (14-0032-UT) in the amount of $103,132, and authorize the appropriate officials to execute same. (consent) SUMMARY: This work provides for the upgrade of Programmable Logic Controller (PLC) equipment at both the Marshall Street Water Reclamation Facility (WRF) and the Northeast WRF. The PLC equipment is part of the overall Supervisory Control and Data Acquisition (SCADA) systems that enable operations staff to both monitor and control critical processes throughout the treatment plants. Existing equipment is being upgraded with current technology enhancing efficiency, capabilities, reliability and ease of repair. The original work order valued at $37,046 was approved July 23, 2014. The two supplemental work orders are broken down per treatment facility and upon Council approval will result in a total purchase order valued at $140,178. McKim and Creed, Inc. is EOR and has done multiple projects providing professional engineering services related to the SCADA system. The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the Marshall Street WRF and Northeast WRF. APPROPRIATION CODE AND AMOUNT: 0327-96654-561300-535-000-0000 $20,713.00 NE 0327-96654-561300-535-000-0000 $82,419.00 MS Sufficient funding is available in Utility Renewal and Replacement project 0327-96654, Facilities Upgrades and Improvements to fund these work orders. Page 1 City of Clearwater Printed on 5/21/2015 Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 1 of 7 3/24/2015 SUPPLEMENTAL WORK ORDER for the CITY OF CLEARWATER Date:March 24, 2015 Project Number:P150700 City Project Number:14-0032-UT 1.PROJECT TITLE: Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades Additional Services 2.SCOPE OF SERVICES: The City of Clearwater’s Marshall St. and Northeast APCF control systems include programmable logic controller equipment (PLCs) that has been phased out of standard production by the manufacturer (Allen Bradley PLC 5 series). The City has recognized the obsolescence of this series PLC equipment and the importance it serves for the monitoring and control of the facilities. A Capital Improvements Project has been created to handle the phased replacement and upgrade of this series PLC equipment in all plant locations. For this Work Order change, the City desires to expand on the originally contracted effort by upgrading the following equipment and systems for the Northeast APCF. The additional scope of work includes the following: Northeast APCF Sand Filter Area: Convert Devicenet Remote I/O to Ethernet Remote I/O, including RAS/WAS Pump VFDs Convert/upgrade plant Parker Operator Interface Terminals to Ethernet communications The City has requested that McKim & Creed provide equipment selection assistance and software implementation services for upgrading the existing controller related systems from the obsolete Allen Bradley PLC-5 platform to current technology Allen Bradley ControlLogix series units, with similar input/output and communications components. Related communications and monitoring equipment upgrades will support the upgraded PLCs and communicate over an Ethernet network. McKim & Creed will assist the City in selecting components and provide drawing documentation indicating the communication connections, upgraded network diagrams and the field signal termination points. The City will provide all equipment and perform all equipment installation, Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 2 of 7 3/24/2015 communications cabling and field wiring/terminations. On completion of the City’s installation work, McKim & Creed will test the PLC software programs and confirm the interface to the plant SCADA systems. In addition to the PLC hardware and software upgrades, software implementation will include the conversion of the Northeast south clarifiers RAS/WAS VFDs to Ethernet remote I/O and upgrade of the Parker operator interface application to communicate over Ethernet and receive data from the control room PLC. The scope of work to be provided will include the following: Task 1 – Northeast Sand Filter Area Programmable Controller Upgrade 1.1 Project administration, monthly status reports and invoicing. 1.2 Perform an onsite field investigation to review the physical components of the existing PLC configuration including remote input/output modules, field signal connections, communication links and available fiber optic cable and review any components from the existing system which are no longer required in the replacement implementation. 1.3 Develop and provide a Bill of Material for components for direct purchase by the City. Bill of Material will be provided in Excel electronic file format. 1.4 Prepare and provide a set of drawings for the communications connections, input/output signals and system network diagram to document the new PLC configuration for the City’s use in installation of the replacement components. Drawings will follow typical industry standards for PLC documentation and will be provided in electronic PDF format. 1.5 Modify the existing PLC logic program for the new component and communications format. 1.6 Configure the existing software communications driver on the two (2) SCADA computers for the ControlLogix PLCs. 1.7 On receipt of PLC hardware by the City, and utilizing a backup configuration of the SCADA software application, the system database will be updated for the new communications driver and a configuration bench test will be performed at the site between the SCADA system and the new controller as well as the new controller and the balance of the plant network to confirm operation prior to decommissioning of the existing system. Note: This project will upgrade the communications link for this processor from Data Highway Plus (DH+) to Ethernet over a fiber optic link using City-provided fiber optic cable. 1.8 Perform updates to the SCADA system application software for direct communications to the upgraded PLC from the SCADA system. Remove the software routine in the Control Room PLC for communications to the original PLC. Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 3 of 7 3/24/2015 1.9 Following completion of PLC hardware and VFD communication module installations by the City, install updated PLC application software, assist the City technicians in confirming the field signal terminations and verify PLC and SCADA network communications to confirm PLC operation. 1.10 Update the Parker Monitor operator interface application program for Ethernet communications and configure to utilize data as provided by the Control Room PLC. On completion of the PLC upgrade, perform testing to confirm connectivity and communications to the PLC. Note: No changes in the current functionality are intended. This update assumes that the existing application is reusable with modifications only and does not require re- creation. This also assumes the existing monitor includes the appropriate drivers to communicate with the PLCs being provided and does not require replacement. If replacement is required, additional effort may be required to assist in selecting a replacement and conversion/recreation of the application. 1.11 Provide final As-Built drawings to reflect any modifications that occur during the start- up process. Drawings will be provided in electronicPDF and ACAD file formats. Exclusions This scope has been developed to address the anticipated project requirements. Task items not specifically identified in this scope of services are not included. If during the course of the work, it is determined that additional work or assistance is necessary to complete the project, the activities can be added via additional services. Some specific items not included in this scopeof servicesare as follows: The project will not require any changes to the monitoring and control operations of the facility and is similar to an upgrade already performed for the East APCF. Therefore no training is included as part of this scope of work. No additional permitting is anticipated or included as part of these scope of services No purchase or provision of any equipment, software packages or software licensing is included No installation of equipment, communication cables or signal wiring is included Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 4 of 7 3/24/2015 3.PROJECT GOALS: PLC Equipment Bill of Materials (electronic) PLC schematic and network design drawings (electronic) PLC, HMI and Operator Interface Application Software Development/Conversion System Startup and Testing As-Built Drawing Documentation (electronic) Electronic copy of PLC, HMI and Operator Interface application programs 4.BUDGET: Fees for the described activities are: Task 2 – Northeast Sand Filter Area Programmable Controller Upgrade.......................$20,713.00 This price includes all labor and expenses anticipated to be incurred by McKim & Creed for the completion of these tasks, in accordance with Professional Services Method “B” – Lump Sum – Percentage of Completion by Task,for a fee not to exceed Twenty Thousand Seven Hundred Thirteen Dollars ($20,713.0). 5.SCHEDULE: Equipment selection and drawing documentation work will be completed within 30 days of receipt of written notice to proceed. Software implementation and testing/startup will be completed within 15 days of notification of the City’s successful hardware installation and testing for each PLC location. 6.STAFF ASSIGNMENT: McKim & Creed: Michael Tweedel, Flavio Velecela, Eric Brown, Goli Vaisizadeh City of Clearwater: Robert S. Fahey, PE, Kervin St. Amie, David Porter, Jeff Borden 7.CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s/Architect’s project correspondence shall be directed to: Michael Tweedel, PE All City project correspondence shall be directed to: Robert S. Fahey, PE with copies to Kervin St. Amie and David Porter and copies to others as may be appropriate. Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 5 of 7 3/24/2015 8.INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. City Invoicing Code: 0327-96654-561300-535-000-0000 9.INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. None PREPARED BY:APPROVED BY: __________________________________________________________ Michael Tweedel, PE Michael D. Quillen, PE Senior Project Manager City Engineer McKim & Creed, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 6 of 7 3/24/2015 SUPPLEMENTAL WORK ORDER CITY OF CLEARWATER DELIVERABLES STANDARDS FORMAT: The design plans shall be compiled utilizing one of the following standards: City of Clearwater CAD standards or Consultant’s CAD standards (please provide all supporting documents when utilizing Consultant’s Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES: A minimum of two (2) signed and sealed Plans and Contract Documents (specifications book) labeled “ISSUED FOR BID” shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. The consultant shall also deliver all digital files in CAD drawing format and PDF format together with all project data in AutoCAD Civil 3D file format. All references, such as other drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All revisions made during the bid phase shall be included in the plan sets and noted in the revision block or as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of “CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided prior to the City Council award date. NOTES: If approved deviation from using Clearwater CAD standards, the consultant shall include all necessary information to aid in manipulating and printing/plotting the drawings. Please address any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at (727) 562-4762 or email address:tom.mahony@myclearwater.com. Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 7 of 7 3/24/2015 Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades Additional Services SUPPLEMENTAL WORK ORDER PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.0 Northeast Sand Filter Area Programmable Controller Upgrade Additional Services 1.1 Project Administration $1,492 1.2 Field Investigations and Backups $1,108 1.3 Bill of Material Preparation $760 1.4 PLC Drawing Preparation $2,377 1.5 PLC/OIT Software Conversion $5,608 1.6 SCADA Driver Configurations $760 1.7 System Pre-Testing $961 1.8 SCADA Software Updates $1,721 1.9 Program Install and System Testing $961 1.10 Parker Monitor Upgrade $3,894 1.11 As Built Drawing Preparation $1,071 $20,713 Grand Total $20,713 Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 1 of 8 3/24/2015 SUPPLEMENTAL WORK ORDER for the CITY OF CLEARWATER Date:March 24, 2015 Project Number:P141978 City Project Number:14-0032-UT 1.PROJECT TITLE: Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades Additional Services 2.SCOPE OF SERVICES: The City of Clearwater’s Marshall St. and Northeast APCF control systems include programmable logic controller equipment (PLCs) that has been phased out of standard production by the manufacturer (Allen Bradley PLC 5 series). The City has recognized the obsolescence of this series PLC equipment and the importance it serves for the monitoring and control of the facilities. A Capital Improvements Project has been created to handle the phased replacement and upgrade of this series PLC equipment in all plant locations. For this Work Order change, the City desires to expand on the originally contracted effort by upgrading the following equipment and systems for the Marshall Street APCF. The additional scope of work includes the following: Marshall Street APCF Control Room: Convert Devicenet Remote I/O to Ethernet Remote I/O Filter Area: Upgrade Zimpro Filter Cabinet PLC, upgrade Zimpro Operator Interface Terminal, convert Devicenet Remote I/O to Ethernet Remote I/O Reuse Water Pump Station: Upgrade existing PLC, convert/upgrade Parker Operator Interface Terminal to Ethernet communications Belt Filter Press Area: Upgrade existing Belt Filter Press Cabinet PLC Clearwater Country Club Outfall: Upgrade existing PLC and convert communications to Ethernet radio telemetry Belleair Outfall: Upgrade existing PLC and convert communications to Ethernet radio telemetry, including the repeater station at the South Elevated Tank. Skycrest Pump Station: Remove station from radio telemetry system Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 2 of 8 3/24/2015 The City has requested that McKim & Creed provide equipment selection assistance and software implementation services for upgrading the existing controllers and related systems from the obsolete Allen Bradley PLC-5 platform to current technology Allen Bradley ControlLogix series units, with similar input/output and communications components. Related communications and monitoring equipment will also be upgraded to support the upgraded PLCs and communicate over an Ethernet network. McKim & Creed will assist the City in selecting components for the PLC systems and provide drawing documentation indicating the PLC configuration/layouts, communication connections, upgraded network diagrams and the field signal termination points. The City will provide all equipment and perform all equipment installation, communications cabling and field wiring/terminations. On completion of the City’s installation work, McKim & Creed will load and test the converted PLC software programs and confirm the interface to the plant SCADA systems. In addition to the PLC hardware and software upgrades, software implementation will include the conversion of the update of the HMI at the plant to communicate directly to all upgraded PLCs, upgrade of the Zimpro operator interface and application program to a current technology level device, upgrade of the Parker operator interface application to communicate over Ethernet and receive data from the control room PLC. The scope of work to be provided will include the following: Task 1 – Marshall Street Programmable Controller Upgrades 1.1 Project administration, monthly status reports and invoicing. 1.2 Perform onsite field investigations to review the physical components of the existing PLC configurations including input/output modules, remote input/outputs, field signal connections, communication links and available fiber optic cable, operator interfaces and review any components from the existing system which are no longer required in the upgrade implementation. 1.3 Develop and provide a Bill of Material for PLC and other components for direct purchase by the City. Bill of Material will be provided in Excel electronic file format. 1.4 Prepare and provide a set of drawings for the PLC layout, input/output modules, communications connections and systems networks to document the new PLC configuration for the City’s use in installation of the upgraded equipment. Drawings will follow typical industry standards for PLC documentation and will be provided in electronic PDF format. 1.5 Perform a conversion of the existing PLC logic programs from PLC-5 format to ControlLogix format. This conversion will make use of manufacturer-provided tools for initial conversion, estimated at 65% completion, with the balance of the program conversions completed through manual software coding. Programs will be updated to reflect changes to the communications infrastructure, interface directly to the SCADA system and for data communications to the operator interface terminals. Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 3 of 8 3/24/2015 1.6 Configure the existing software communications driver on the two (2) SCADA computers for the ControlLogix PLCs. 1.7 On receipt of PLC hardware by the City, and utilizing a backup configuration of the SCADA software application, the system database will be updated for the new communications driver and a configuration bench test will be performed at the site between the SCADA system and each new controller as well as the new controller and the balance of the plant network to confirm operation prior to decommissioning of the existing system. Note: This project will upgrade the communications link for the system network from Data Highway Plus (DH+) to Ethernet over a fiber optic link utilizing City-provided fiber optic cable. 1.8 Perform updates to the SCADA system application software for direct communications to the updated PLCs. 1.9 Following completion of each PLC hardware installation by the City, install updated PLC application software, assist the City technicians in confirming the field signal terminations as well as PLC and SCADA network communications to confirm each PLC operation. 1.10 Update the Zimpro Filter Control Panel operator interface application program for Ethernet communications to the upgraded PLC using an upgraded operator interface device. Following the City’s completion of the local PLC installation, perform testing to confirm connectivity and communication to the PLC. Note: No changes in the current functionality are intended. 1.11 Update the Parker Monitor operator interface application program at the Reuse Pump Station for Ethernet communications and configure to utilize data as provided by the Control Room PLC. Following the City’s completion of the PLC upgrades, perform testing to confirm connectivity and communications to the PLC. Note: No changes in the current functionality are intended. This update assumes that the existing application is reusable with modifications only and does not require re- creation. This also assumes the existing monitor includes the appropriate drivers to communicate with the PLCs being provided and does not require replacement. If replacement is required, additional effort may be required to assist in selecting a replacement and conversion/recreation of the application. 1.12 Provide final As-Built drawings to reflect any modifications that occur during the start- up process. Drawings will be provided in electronicPDF and ACAD file formats. 1.13 Provide one electronic copy of the final PLC application program for each location. Prepare a backup of the CitectSCADA application program running on each of the SCADA workstations and store a copy of the back-up on the respective workstation. Provide one electronic copy of the final Zimpro and Parker Monitor operator interface Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 4 of 8 3/24/2015 application programs. Exclusions This scope has been developed to address the anticipated project requirements. Task items not specifically identified in this scope of services are not included. If during the course of the work, it is determined that additional work or assistance is necessary to complete the project, the activities can be added via additional services. Some specific items not included in this scopeof servicesare as follows: The project will not require any changes to the monitoring and control operations of the facility and is similar to an upgrade already performed for the East APCF. Therefore no training is included as part of this scope of work. No additional permitting is anticipated or included as part of these scope of services No purchase or provision of any equipment, software packages or software licensing is included No installation of equipment, communication cables or signal wiring is included 3.PROJECT GOALS: PLC Equipment Bill of Materials (electronic) PLC equipment layout, schematic and network design drawings (electronic) PLC, HMI and Operator Interface Application Software Development/Conversion System Startup and Testing As-Built Drawing Documentation (electronic) Electronic copy of PLC, HMI and Operator Interface application programs 4.BUDGET: Fees for the described activities are: Task 1 – Marshall St. Programmable Controller Upgrades.............................................$82,419.00 This price includes all labor and expenses anticipated to be incurred by McKim & Creed for the completion of these tasks, in accordance with Professional Services Method “B” – Lump Sum – Percentage of Completion by Task,for a fee not to exceed Eighty Two Thousand Four Hundred Nineteen Dollars ($82,419.00). Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 5 of 8 3/24/2015 5.SCHEDULE: Equipment selection and drawing documentation work will be completed within 60 days of receipt of written notice to proceed. Software implementation and testing/startup will be completed within 15 days of notification of the City’s successful hardware installation and testing for each PLC location. 6.STAFF ASSIGNMENT: McKim & Creed: Michael Tweedel, Flavio Velecela, Eric Brown, Goli Vaisizadeh City of Clearwater: Robert S. Fahey, PE, Kervin St. Amie, David Porter, Jack Sadowski 7.CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s/Architect’s project correspondence shall be directed to: Michael Tweedel, PE All City project correspondence shall be directed to: Robert S. Fahey, PE with copies to Kervin St. Amie and David Porter and copies to others as may be appropriate. 8.INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. City Invoicing Code: 0327-96654-561300-535-000-0000 9.INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 6 of 8 3/24/2015 10.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. None PREPARED BY:APPROVED BY: __________________________________________________________ Michael Tweedel, PE Michael D. Quillen, PE Senior Project Manager City Engineer McKim & Creed, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 7 of 8 3/24/2015 SUPPLEMENTAL WORK ORDER CITY OF CLEARWATER DELIVERABLES STANDARDS FORMAT: The design plans shall be compiled utilizing one of the following standards: City of Clearwater CAD standards or Consultant’s CAD standards (please provide all supporting documents when utilizing Consultant’s Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES: A minimum of two (2) signed and sealed Plans and Contract Documents (specifications book) labeled “ISSUED FOR BID” shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. The consultant shall also deliver all digital files in CAD drawing format and PDF format together with all project data in AutoCAD Civil 3D file format. All references, such as other drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All revisions made during the bid phase shall be included in the plan sets and noted in the revision block or as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of “CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided prior to the City Council award date. NOTES: If approved deviation from using Clearwater CAD standards, the consultant shall include all necessary information to aid in manipulating and printing/plotting the drawings. Please address any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at (727) 562-4762 or email address:tom.mahony@myclearwater.com. Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades 8 of 8 3/24/2015 Marshall St. APCF Control Room/Northeast APCF Sand Filter Area PLC Upgrades Additional Services SUPPLEMENTAL WORK ORDER PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.0 Marshall St. Programmable Controller Upgrades Additional Services 1.1 Project Administration $1,806 1.2 Field Investigations and Backups $3,168 1.3 Bill of Materials Preparation $2,437 1.4 PLC Drawing Preparation $10,315 1.5 PLC/OIT Software Conversion $30,810 1.6 SCADA Driver Configurations $1,922 1.7 System Pre-Testing $7,366 1.8 SCADA Software Updates $3,118 1.9 Program Install and System Testing $13,546 1.10 Zimpro Operator Interface Upgrade $1,824 1.11 Parker Monitor Upgrade $1,824 1.12 As Built Drawing Preparation $3,646 1.13 SCADA System Backups $637 $82,419 Grand Total $82,419 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1285 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Award a construction contract to S and S Directional Boring and Cable Contractors, Inc., of Seffner, Florida, in the amount of $1,122,561.00 for 2014 Resident Initiated Reclaimed Water Distribution Project 13-0052-UT, which is the lowest responsible bid received in accordance with the plans and specifications for this project; approve Supplemental 1 Work Order to Engineer-of-Record (EOR) URS Corporation, in the amount of $28,990.00, to provide Construction Engineering Services (CEI), and authorize the appropriate officials to execute same. (consent) SUMMARY: This Agenda Item is for the construction of new reclaimed water transmission and distribution mains to six different resident initiated areas which will provide reclaimed water to approximately 150 residential properties and 1 condominium irrigation system. The goal of this and all other reclaimed water projects is to reduce the amount of potable water and groundwater being used for irrigation and other non -potable uses. In addition, expansion of the Reclaimed Water Distribution System in accordance with Reclaimed Water Master Plan brings the City of Clearwater closer to achieving zero-discharge of effluent to Tampa Bay and adjacent surface waters. Ten bids were received and S and S Directional Boring and Cable Contractors, Inc. was the lowest in the amount of $1,122,561.00 for the project. After comparing the bids, EOR URS Corp. has provided a recommendation to award the construction of the project to S and S Directional Boring and Cable Contractors, Inc. and staff concurs. The City of Clearwater’s Public Utilities Department will be providing daily inspection and URS Corporation will be providing Construction Engineering Services (CEI) to this project upon the approval of Supplemental 1 Work Order for a value of $28,990. August 20, 2014, City Council approved a design and bidding services Work Order to URS Corporation of the project in the amount of $199,876. The new total value is $228,866. It is anticipated that construction will start in Summer 2015 and is to be completed in Summer 2016. The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the reclaimed water system. August 20, 2014, City Council approved a Cooperative Funding Agreement between the City of Clearwater and South West Florida Water Management District (SWFWMD) which includes reimbursement of up to 50% of the cost of design, permitting and construction of transmission and distribution of reclaimed water lines up to a maximum of $750,000. APPROPRIATION CODE AND AMOUNT: 0315-96739-563800-533-000-0000 $1,122,561.00 0315-96739-561300-533-000-0000 $ 28,990.00 Page 1 City of Clearwater Printed on 5/21/2015 File Number: ID#15-1285 Sufficient funding is available in Capital Improvement Program project 0315-96739, Reclaimed Water Distribution System, in the amount of $1,551,551.00. Page 2 City of Clearwater Printed on 5/21/2015 Bid Item Item Description Quantity Unit Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization (3.5% Maximum)1 LS 57,250.00$ 57,250.00$ 44,812.00$ 44,812.00$ 50,000.00$ 50,000.00$ 39,000.00$ 39,000.00$ 48,800.00$ 48,800.00$ 2 Maintenance of Traffic (1.5% Maximum)1 LS 24,500.00$ 24,500.00$ 19,205.00$ 19,205.00$ 21,000.00$ 21,000.00$ 16,800.00$ 16,800.00$ 21,800.00$ 21,800.00$ 3 F&I 4” PVC Pipe by Horizontal Directional Drill 10,500 LF 23.00$ 241,500.00$ 28.60$ 300,300.00$ 38.00$ 399,000.00$ 23.10$ 242,550.00$ 46.20$ 485,100.00$ 4 F&I 6” PVC Pipe by Horizontal Directional Drill 4,900 LF 29.00$ 142,100.00$ 33.00$ 161,700.00$ 46.00$ 225,400.00$ 26.50$ 129,850.00$ 55.00$ 269,500.00$ 5 F&I 4” HDPE DR11 Pipe by Horizontal Directional Drill 250 LF 22.00$ 5,500.00$ 28.60$ 7,150.00$ 34.00$ 8,500.00$ 18.50$ 4,625.00$ 75.00$ 18,750.00$ 6 F&I 6” HDPE DR11 Pipe by Horizontal Directional Drill 100 LF 31.00$ 3,100.00$ 33.00$ 3,300.00$ 42.00$ 4,200.00$ 24.50$ 2,450.00$ 75.00$ 7,500.00$ 7 F&I 4” PVC Pipe by Open Cut 1,500 LF 120.00$ 180,000.00$ 94.00$ 141,000.00$ 46.00$ 69,000.00$ 14.10$ 21,150.00$ 26.50$ 39,750.00$ 8 F&I 6” PVC Pipe by Open Cut 600 LF 98.00$ 58,800.00$ 94.00$ 56,400.00$ 61.00$ 36,600.00$ 18.10$ 10,860.00$ 45.00$ 27,000.00$ 9 F&I 4” HDPE Pipe by Open Cut 50 LF 62.00$ 3,100.00$ 94.00$ 4,700.00$ 46.00$ 2,300.00$ 14.10$ 705.00$ 60.00$ 3,000.00$ 10 F&I 6” HDPE Pipe by Open Cut 50 LF 67.00$ 3,350.00$ 94.00$ 4,700.00$ 61.00$ 3,050.00$ 24.00$ 1,200.00$ 79.00$ 3,950.00$ 11 F&I 4” DI Pipe by Open Cut 500 LF 100.00$ 50,000.00$ 94.00$ 47,000.00$ 48.00$ 24,000.00$ 32.50$ 16,250.00$ 58.50$ 29,250.00$ 12 F&I 6” DI Pipe by Open Cut 300 LF 98.00$ 29,400.00$ 94.00$ 28,200.00$ 63.00$ 18,900.00$ 36.50$ 10,950.00$ 70.00$ 21,000.00$ 13 F&I 4-inch Restrained Joints for PVC or HDPE Pipe 190 EA 66.00$ 12,540.00$ 132.00$ 25,080.00$ 85.00$ 16,150.00$ 75.00$ 14,250.00$ 66.00$ 12,540.00$ 14 F&I 4-inch Restrained Joints for DI Pipe 40 EA 99.00$ 3,960.00$ 174.00$ 6,960.00$ 85.00$ 3,400.00$ 105.00$ 4,200.00$ 97.00$ 3,880.00$ 15 F&I 6-inch Restrained Joints for PVC or HDPE Pipe 90 EA 84.00$ 7,560.00$ 188.00$ 16,920.00$ 110.00$ 9,900.00$ 115.00$ 10,350.00$ 80.00$ 7,200.00$ 16 F&I 6-inch Restrained Joints for DI Pipe 20 EA 140.00$ 2,800.00$ 189.00$ 3,780.00$ 110.00$ 2,200.00$ 135.00$ 2,700.00$ 185.00$ 3,700.00$ 17 F&I Compact DI Fittings 3,000 LB 6.30$ 18,900.00$ 9.00$ 27,000.00$ 6.80$ 20,400.00$ 5.20$ 15,600.00$ 9.50$ 28,500.00$ 18 F&I 4” Resilient Wedge Gate Valve & Valve Box 27 EA 750.00$ 20,250.00$ 1,210.00$ 32,670.00$ 1,000.00$ 27,000.00$ 1,175.00$ 31,725.00$ 1,285.00$ 34,695.00$ 19 F&I 6” Resilient Wedge Gate Valve & Valve Box 12 EA 1,520.00$ 18,240.00$ 1,430.00$ 17,160.00$ 1,100.00$ 13,200.00$ 2,175.00$ 26,100.00$ 1,760.00$ 21,120.00$ 20 F&I Combination Air Valve 8 EA 5,230.00$ 41,840.00$ 3,410.00$ 27,280.00$ 5,700.00$ 45,600.00$ 3,510.00$ 28,080.00$ 4,600.00$ 36,800.00$ 21 F&I 4" Blow-off Assembly, Reclaimed Water System 9 EA 1,610.00$ 14,490.00$ 1,980.00$ 17,820.00$ 500.00$ 4,500.00$ 1,440.00$ 12,960.00$ 2,600.00$ 23,400.00$ 22 F&I 1” Short Side Service Assembly for Reclaimed Water System 110 EA 1,340.00$ 147,400.00$ 902.00$ 99,220.00$ 900.00$ 99,000.00$ 1,125.00$ 123,750.00$ 620.00$ 68,200.00$ 23 F&I 2” Short Side Service Assembly for Reclaimed Water System 5 EA 1,930.00$ 9,650.00$ 1,298.00$ 6,490.00$ 1,900.00$ 9,500.00$ 1,025.00$ 5,125.00$ 990.00$ 4,950.00$ 24 F&I 1” Long Side Service Assembly for Reclaimed Water System (2” Casing)105 EA 2,240.00$ 235,200.00$ 1,375.00$ 144,375.00$ 1,600.00$ 168,000.00$ 1,452.00$ 152,460.00$ 1,150.00$ 120,750.00$ 25 F&I 2” Long Side Service Assembly for Reclaimed Water System (4” Casing)10 EA 2,960.00$ 29,600.00$ 1,870.00$ 18,700.00$ 2,300.00$ 23,000.00$ 1,652.00$ 16,520.00$ 1,750.00$ 17,500.00$ 26 Root Pruning 500 LF 9.20$ 4,600.00$ 22.00$ 11,000.00$ 15.00$ 7,500.00$ 12.00$ 6,000.00$ 15.00$ 7,500.00$ 27 Tree Barricades 1 LS 4,360.00$ 4,360.00$ 3,300.00$ 3,300.00$ 30,000.00$ 30,000.00$ 250.00$ 250.00$ 8,500.00$ 8,500.00$ 28 Connect to Existing 12-inch RCW at Overbrook Av and Betty Lane (Sheet 5)1 LS 8,580.00$ 8,580.00$ 20,912.00$ 20,912.00$ 17,200.00$ 17,200.00$ 4,800.00$ 4,800.00$ 8,000.00$ 8,000.00$ 29 Connect to Existing 16-inch RCW at Jasmine Way and Ewing Av (Sheet 10A)1 LS 7,060.00$ 7,060.00$ 20,129.00$ 20,129.00$ 21,000.00$ 21,000.00$ 5,400.00$ 5,400.00$ 8,000.00$ 8,000.00$ 30 Connect to Existing 16-inch RCW at McMullen Booth Rd (Sheet 16)1 LS 9,000.00$ 9,000.00$ 10,985.00$ 10,985.00$ 19,000.00$ 19,000.00$ 5,400.00$ 5,400.00$ 8,000.00$ 8,000.00$ 31 Sod Restoration as Directed by the Owner or the Owner's Authorized Project Representative 500 SY 4.30$ 2,150.00$ 5.00$ 2,500.00$ 8.00$ 4,000.00$ 6.10$ 3,050.00$ 3.33$ 1,665.00$ Dallas 1 Construction & Development 10328 Main St. Thonotosassa, FL 33592 Harris McBurney Company 2120 North US Highway 301 Tampa, FL 33619 QRC, Inc. 2326 Sofia Dr. Lutz, FL 33558 PROJECT NAME & #: RESIDENT INITIATED RECLAIMED WATER PROJECT – PHASE I - CONTRACT # 13-0052-UT BID OPENING DATE: April 27, 2015 at 10:00 a.m. AWARD DATE: May 21, 2015 S & S Directional Boring & Cable Contractors, Inc. 1508 MLK Blvd. Seffner, FL 33584 TB Landmark Construction, Inc. 11220 New Berlin Rd. Jacksonville, FL 322266 Page 1 of 2 Dallas 1 Construction & Development 10328 Main St. Thonotosassa, FL 33592 Harris McBurney Company 2120 North US Highway 301 Tampa, FL 33619 QRC, Inc. 2326 Sofia Dr. Lutz, FL 33558 PROJECT NAME & #: RESIDENT INITIATED RECLAIMED WATER PROJECT – PHASE I - CONTRACT # 13-0052-UT BID OPENING DATE: April 27, 2015 at 10:00 a.m. AWARD DATE: May 21, 2015 S & S Directional Boring & Cable Contractors, Inc. 1508 MLK Blvd. Seffner, FL 33584 TB Landmark Construction, Inc. 11220 New Berlin Rd. Jacksonville, FL 322266 32 Concrete Driveway Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 SY 83.00$ 8,300.00$ 72.00$ 7,200.00$ 68.00$ 6,800.00$ 55.00$ 5,500.00$ 54.50$ 5,450.00$ 33 Concrete Sidewalk Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 SY 58.00$ 5,800.00$ 53.00$ 5,300.00$ 58.00$ 5,800.00$ 45.00$ 4,500.00$ 41.50$ 4,150.00$ 34 Concrete Curb Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 LF 37.00$ 3,700.00$ 36.00$ 3,600.00$ 32.00$ 3,200.00$ 35.00$ 3,500.00$ 30.00$ 3,000.00$ 35 Underdrain Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 LF 62.00$ 6,200.00$ 33.00$ 3,300.00$ 165.00$ 16,500.00$ 65.00$ 6,500.00$ 29.50$ 2,950.00$ 36 Asphalt Paving Restoration as Directed by the Owner or the Owner's Authorized Project Representative 300 SY 120.00$ 36,000.00$ 86.00$ 25,800.00$ 38.00$ 11,400.00$ 40.00$ 12,000.00$ 78.00$ 23,400.00$ 37 Unsuitable Material Excavation Below Grade as Directed by the Owner or the Owner's Authorized Project Representative 300 CY 9.40$ 2,820.00$ 28.00$ 8,400.00$ 18.00$ 5,400.00$ 25.00$ 7,500.00$ 15.00$ 4,500.00$ 38 Select Backfill Below Grade as Directed by the Owner or the Owner's Authorized Project Representative 300 CY 25.00$ 7,500.00$ 28.00$ 8,400.00$ 22.00$ 6,600.00$ 25.00$ 7,500.00$ 15.00$ 4,500.00$ 39 Asphalt Overlay as Directed by the Owner or the Owner's Authorized Project Representative 300 SY 71.00$ 21,300.00$ 45.00$ 13,500.00$ 25.00$ 7,500.00$ 28.00$ 8,400.00$ 39.00$ 11,700.00$ 1,488,400.00$ 1,406,248.00$ 1,465,700.00$ 1,020,510.00$ 1,459,950.00$ 40 148,840.00$ 140,624.80$ 146,570.00$ 102,051.00$ 145,995.00$ 1,637,240.00$ 1,546,872.80$ 1,612,270.00$ 1,122,561.00$ 1,605,945.00$ Records are not public until 30 days after bid opening or upon award by City Council, whichever occurs first. Subtotal = Contingency (10%) Bidder’s Grand Total = Page 2 of 2 2nd DRAFT 2014 RCW LCS WO Initiation Form 1 of 8 April 3, 2015 URS CORPORATION SOUTHERN SUPPLEMENTAL WORK ORDER for the CITY OF CLEARWATER Date:April 21, 2015 Project Number:1201XXXX City Project Number:13-0052-UT 1.PROJECT TITLE: 2014 Reclaimed Water Project -- Limited Services During Construction (13-0052-UT) 2.SCOPE OF SERVICES: This Work Order provides for limited services during construction (shop drawings review and responses to requests for information (RFIs) from the construction contractor only) for the 2014 Reclaimed Water Project. The City of Clearwater (CITY) will provide the day to day Resident Project Representative (RPR) Services for the project. I.CONSTRUCTION PHASE Task 1- Attendance of Pre-Construction Conference URS will attend the pre-construction conference. The purpose of URS attendance is to answer technical questions with respect to the design. URS will not be responsible for questions or providing information involving the contract between the CITY and the contractor. Task 2- Review and Approval of Shop Drawings URS will review and approve up to thirty (30) of the contractor submitted shop drawings for the project. URS will review the contractor submitted shop drawings up to two (2) times each. 2nd DRAFT 2014 RCW LCS WO Initiation Form 2 of 8 April 3, 2015 Task 3- Response to Requests for Information (RFIs) During construction URS will review and respond up to fifty (50) contractor or CITY generated RFIs. All responses with be in writing and will be submitted to the CITY for its transmittal to the contractor. Task 4 – Site Visits URS will visit the RCW project site up to nine (9) times. The intent of these project site visits will be to provide the CONTRACTOR clarification and/or direction as needed to supplement the CITY’s RPR’s construction observation. Task 5 – Monthly Progress Meetings URS will schedule, convene, administer and document up to nine (9) construction progress meetings for the RCW project. URS will prepare an agenda for each progress meeting. URS will prepare the meeting minutes and distribute the minutes to all attendees and/or interested parties within fourteen (14) calendar days. Task 6 – Substantial Completion URS will prepare and deliver to the CITY a tentative certificate of Substantial Completion which shall fix the date of Substantial Completion. At the request of the CONTRACTOR, URS will conduct one (1) walk through inspection of the RCW project with the CITY and CONTRACTOR URS and the CITY’s RPR will generate a tentative list of items to completed or corrected prior to final payment for the RCW project. The list will be attached to the certificate of Substantial Completion for the RCW project. If URS concludes that the Work is not substantially complete, URS will notify the CONTRACTOR in writing stating the reasons therefore within fourteen (14) calendar days after the walk through. If the URS considers the Work to be substantially complete, the URS will deliver to the CITY and CONTRACTOR a definitive certificate of Substantial Completion with a revised tentative list of items to completed or corrected. Task 7 – Final Completion Upon written notice from the CONTRACTOR that the entire Work is complete, URS will conduct one (1) final inspection with the CITY and the CONTRACTOR for the RCW project. URS will notify the CONTRACTOR in writing within seven (7) calendar days of any work that is incomplete or defective. If URS and the CITY’s RPR consider the RCW project to be complete, URS will issue a written notification identifying the date of final completion of the Work. 2nd DRAFT 2014 RCW LCS WO Initiation Form 3 of 8 April 3, 2015 3.PROJECT GOALS: The project goal is to expand the CITY’s RCW System. The project will provide limited services during construction (shop drawings review and responses to requests for information (RFIs) from the construction contractor only). 4.BUDGET: See Attachment “B” This price includes all labor and expenses anticipated to be incurred by URS Corporation Southern for the completion of these tasks in accordance with Professional Services Method “A” – Cost Times Multiplier Basis for a fee not to exceed Twenty Eight Thousand Nine Hundred Ninty Dollars ($28,990.00). 5.SCHEDULE: The project is to be completed 210 calendar days from issuance of notice-to-proceed. 6.STAFF ASSIGNMENT (Consultant): Officer-in-Charge:Dana K. Tallman, P.E. Project Manager:Bozhidar Handjiev, P.E. Engineer III:Laurel Rowse, E.I. Admin Assistant:Lisa Lanier 7.CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER’s project correspondence shall be directed to Bozhidar Handjiev, P.E. All CITY project correspondence shall be directed to Khang Nguyen, E.I. with copies to others as may be appropriate. 8.INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization is provided by the CITY to proceed with those services. 2nd DRAFT 2014 RCW LCS WO Initiation Form 4 of 8 April 3, 2015 City Invoicing Code: 0315-96739-561300-533-000-0000 9.INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. PREPARED BY:APPROVED BY: __________________________________________________________ Dana K. Tallman, PE Michael D. Quillen, PE Vice President City Engineer URS Corporation Southern City of Clearwater ______________________________________ Date Date Attachment “A” 2014 RCW LCS WO Initiation Form 5 of 8 April 3, 2015 SUPPLEMENTAL WORK ORDER CITY OF CLEARWATER DELIVERABLES STANDARDS FORMAT: The design plans shall be compiled utilizing one of the following standards: City of Clearwater CAD standards or Consultant’s CAD standards (please provide all supporting documents when utilizing Consultant’s Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES: A minimum of two (2) signed and sealed Plans and Contract Documents (specifications book) labeled “ISSUED FOR BID” shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. The consultant shall also deliver all digital files in CAD drawing format and PDF format together with all project data in AutoCAD Civil 3D file format. All references, such as other drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All revisions made during the bid phase shall be included in the plan sets and noted in the revision block or as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of “CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided prior to the City Council award date. NOTES: If approved deviation from using Clearwater CAD standards, the consultant shall include all necessary information to aid in manipulating and printing/plotting the drawings. Please address any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at (727) 562-4762 or email address:tom.mahony@myclearwater.com. Attachment “B” 2014 RCW LCS WO Initiation Form 6 of 8 April 3, 2015 2014 Reclaimed Water Project Limited Services During Construction SUPPLEMENTAL WORK ORDER PROJECT BUDGET Task Description Subconsultant Services Labor Total I Construction Phase Services 1 Preconstruction Conference $940 2 Shop Drawings Review $4,644 3 Respond to RFI’s $8,519 4 Site Visits $3,621 5 Monthly Progress Meetings $5,551 6 Substantial Completion $940 7 Final Completion $940 $25,155 Subtotal, Labor and Subcontractors $25,155 Other Direct Costs (prints, photocopies, postage, etc.) (Not applicable to lump sum Work Orders) $1,200 Contingency (10%)$2,635 Grand Total $28,990 Attachment “C” 2014 RCW LCS WO Initiation Form 7 of 8 April 3, 2015 REVIEW PERIOD SUBMITTAL REQUIREMENTS This list is intended as a guideline of the items to be completed at various levels of project completion. The specific list for each project shall be finalized in the work order. 30% Construction Plans Requirements for the 30% submittal shall include the following: a. Cover Sheet, b. Legend and Abbreviations per City standards, c. Key Sheet, d. Demolition Plans indicating existing improvements, utilities, and topography, and identification of trees to be removed, e. Preliminary layout of the proposed improvements, existing right-of-way and easements, subdivision, block, and lot number, and plat book and page for adjacent parcels, f.Engineer’s/Architect’s preliminary opinion of probable construction cost, based on the 30 % submittal. 60% Construction Plans In addition to the items in the 30% submittal, requirements for the 60% submittal shall include the following: a. General Construction Notes related to best management practices, utilities, and other conditions relevant to the project, b. Typical pavement sections shall indicate typical cross sectional slopes, median improvements, pavement requirements, right-of-way lines, sidewalks, curbs, gutters, and landscaped areas, c. Grading, Paving, and Drainage detail sheets, including standard and nonstandard stormwater management structures, retaining walls, and related notes, d. Erosion control and tree protection details, including best management practices applied to the project, e. Existing private utilities, as available, such as gas, electrical, telephone, fiber optic, and cable TV, f.Detailed Cross Sections, g. Wetland Planting Plans and Details, h. Utility Plan including utility relocation/adjustment details indicating utility conflicts, relocation design, proposed utility structures, andconflict manholes, design details, and specific profiles, if required, i.Permit Applications, j.Estimated construction quantities, k. Engineer’s/Architect’s updated opinion of probable construction cost and duration based on the 60% design submittal, and l.Engineer/Architect will review City’s standard technical specifications and modify or supplement as necessary for the project. Attachment “C” 2014 RCW LCS WO Initiation Form 8 of 8 April 3, 2015 90% Construction Plans The 90% construction plans shall include the design items required for the construction of the project, including the special provisions and technical specifications. In addition to the items in the 60% submittal, requirements for the 90% submittal shall include the following: a. Maintenance of Traffic Plan, b. Structural plans, details, and calculations, including design and details of shallow foundations, pedestrian bridge abutments, retaining walls, structural reinforcing, tiebacks, and stability analyses for slopes and retaining walls, c. Detailed construction quantities based upon 90% design, d. Engineer’s/Architect’s updated opinion of probable construction cost and duration based on the 90% design submittal, and e. Technical specifications and Special Provisions. Final (100%) Construction Documents The 100% submittal shall address the City’s final review comments. Engineering Projects prepared and/or submitted shall be reviewed and checked by a civil engineer registered in the state of Florida as the Engineer of Record. The Engineer of Record shall sign, seal and date the design calculations, technical specifications and contract drawings as required by Florida law. See Attachment “A” –Deliverables –for specific labeling requirements. Bid Item Item Description Quantity Unit Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization (3.5% Maximum)1 LS 57,250.00$ 57,250.00$ 44,812.00$ 44,812.00$ 50,000.00$ 50,000.00$ 39,000.00$ 39,000.00$ 48,800.00$ 48,800.00$ 2 Maintenance of Traffic (1.5% Maximum)1 LS 24,500.00$ 24,500.00$ 19,205.00$ 19,205.00$ 21,000.00$ 21,000.00$ 16,800.00$ 16,800.00$ 21,800.00$ 21,800.00$ 3 F&I 4” PVC Pipe by Horizontal Directional Drill 10,500 LF 23.00$ 241,500.00$ 28.60$ 300,300.00$ 38.00$ 399,000.00$ 23.10$ 242,550.00$ 46.20$ 485,100.00$ 4 F&I 6” PVC Pipe by Horizontal Directional Drill 4,900 LF 29.00$ 142,100.00$ 33.00$ 161,700.00$ 46.00$ 225,400.00$ 26.50$ 129,850.00$ 55.00$ 269,500.00$ 5 F&I 4” HDPE DR11 Pipe by Horizontal Directional Drill 250 LF 22.00$ 5,500.00$ 28.60$ 7,150.00$ 34.00$ 8,500.00$ 18.50$ 4,625.00$ 75.00$ 18,750.00$ 6 F&I 6” HDPE DR11 Pipe by Horizontal Directional Drill 100 LF 31.00$ 3,100.00$ 33.00$ 3,300.00$ 42.00$ 4,200.00$ 24.50$ 2,450.00$ 75.00$ 7,500.00$ 7 F&I 4” PVC Pipe by Open Cut 1,500 LF 120.00$ 180,000.00$ 94.00$ 141,000.00$ 46.00$ 69,000.00$ 14.10$ 21,150.00$ 26.50$ 39,750.00$ 8 F&I 6” PVC Pipe by Open Cut 600 LF 98.00$ 58,800.00$ 94.00$ 56,400.00$ 61.00$ 36,600.00$ 18.10$ 10,860.00$ 45.00$ 27,000.00$ 9 F&I 4” HDPE Pipe by Open Cut 50 LF 62.00$ 3,100.00$ 94.00$ 4,700.00$ 46.00$ 2,300.00$ 14.10$ 705.00$ 60.00$ 3,000.00$ 10 F&I 6” HDPE Pipe by Open Cut 50 LF 67.00$ 3,350.00$ 94.00$ 4,700.00$ 61.00$ 3,050.00$ 24.00$ 1,200.00$ 79.00$ 3,950.00$ 11 F&I 4” DI Pipe by Open Cut 500 LF 100.00$ 50,000.00$ 94.00$ 47,000.00$ 48.00$ 24,000.00$ 32.50$ 16,250.00$ 58.50$ 29,250.00$ 12 F&I 6” DI Pipe by Open Cut 300 LF 98.00$ 29,400.00$ 94.00$ 28,200.00$ 63.00$ 18,900.00$ 36.50$ 10,950.00$ 70.00$ 21,000.00$ 13 F&I 4-inch Restrained Joints for PVC or HDPE Pipe 190 EA 66.00$ 12,540.00$ 132.00$ 25,080.00$ 85.00$ 16,150.00$ 75.00$ 14,250.00$ 66.00$ 12,540.00$ 14 F&I 4-inch Restrained Joints for DI Pipe 40 EA 99.00$ 3,960.00$ 174.00$ 6,960.00$ 85.00$ 3,400.00$ 105.00$ 4,200.00$ 97.00$ 3,880.00$ 15 F&I 6-inch Restrained Joints for PVC or HDPE Pipe 90 EA 84.00$ 7,560.00$ 188.00$ 16,920.00$ 110.00$ 9,900.00$ 115.00$ 10,350.00$ 80.00$ 7,200.00$ 16 F&I 6-inch Restrained Joints for DI Pipe 20 EA 140.00$ 2,800.00$ 189.00$ 3,780.00$ 110.00$ 2,200.00$ 135.00$ 2,700.00$ 185.00$ 3,700.00$ 17 F&I Compact DI Fittings 3,000 LB 6.30$ 18,900.00$ 9.00$ 27,000.00$ 6.80$ 20,400.00$ 5.20$ 15,600.00$ 9.50$ 28,500.00$ 18 F&I 4” Resilient Wedge Gate Valve & Valve Box 27 EA 750.00$ 20,250.00$ 1,210.00$ 32,670.00$ 1,000.00$ 27,000.00$ 1,175.00$ 31,725.00$ 1,285.00$ 34,695.00$ 19 F&I 6” Resilient Wedge Gate Valve & Valve Box 12 EA 1,520.00$ 18,240.00$ 1,430.00$ 17,160.00$ 1,100.00$ 13,200.00$ 2,175.00$ 26,100.00$ 1,760.00$ 21,120.00$ 20 F&I Combination Air Valve 8 EA 5,230.00$ 41,840.00$ 3,410.00$ 27,280.00$ 5,700.00$ 45,600.00$ 3,510.00$ 28,080.00$ 4,600.00$ 36,800.00$ 21 F&I 4" Blow-off Assembly, Reclaimed Water System 9 EA 1,610.00$ 14,490.00$ 1,980.00$ 17,820.00$ 500.00$ 4,500.00$ 1,440.00$ 12,960.00$ 2,600.00$ 23,400.00$ 22 F&I 1” Short Side Service Assembly for Reclaimed Water System 110 EA 1,340.00$ 147,400.00$ 902.00$ 99,220.00$ 900.00$ 99,000.00$ 1,125.00$ 123,750.00$ 620.00$ 68,200.00$ 23 F&I 2” Short Side Service Assembly for Reclaimed Water System 5 EA 1,930.00$ 9,650.00$ 1,298.00$ 6,490.00$ 1,900.00$ 9,500.00$ 1,025.00$ 5,125.00$ 990.00$ 4,950.00$ 24 F&I 1” Long Side Service Assembly for Reclaimed Water System (2” Casing)105 EA 2,240.00$ 235,200.00$ 1,375.00$ 144,375.00$ 1,600.00$ 168,000.00$ 1,452.00$ 152,460.00$ 1,150.00$ 120,750.00$ 25 F&I 2” Long Side Service Assembly for Reclaimed Water System (4” Casing)10 EA 2,960.00$ 29,600.00$ 1,870.00$ 18,700.00$ 2,300.00$ 23,000.00$ 1,652.00$ 16,520.00$ 1,750.00$ 17,500.00$ 26 Root Pruning 500 LF 9.20$ 4,600.00$ 22.00$ 11,000.00$ 15.00$ 7,500.00$ 12.00$ 6,000.00$ 15.00$ 7,500.00$ 27 Tree Barricades 1 LS 4,360.00$ 4,360.00$ 3,300.00$ 3,300.00$ 30,000.00$ 30,000.00$ 250.00$ 250.00$ 8,500.00$ 8,500.00$ 28 Connect to Existing 12-inch RCW at Overbrook Av and Betty Lane (Sheet 5)1 LS 8,580.00$ 8,580.00$ 20,912.00$ 20,912.00$ 17,200.00$ 17,200.00$ 4,800.00$ 4,800.00$ 8,000.00$ 8,000.00$ 29 Connect to Existing 16-inch RCW at Jasmine Way and Ewing Av (Sheet 10A)1 LS 7,060.00$ 7,060.00$ 20,129.00$ 20,129.00$ 21,000.00$ 21,000.00$ 5,400.00$ 5,400.00$ 8,000.00$ 8,000.00$ 30 Connect to Existing 16-inch RCW at McMullen Booth Rd (Sheet 16)1 LS 9,000.00$ 9,000.00$ 10,985.00$ 10,985.00$ 19,000.00$ 19,000.00$ 5,400.00$ 5,400.00$ 8,000.00$ 8,000.00$ 31 Sod Restoration as Directed by the Owner or the Owner's Authorized Project Representative 500 SY 4.30$ 2,150.00$ 5.00$ 2,500.00$ 8.00$ 4,000.00$ 6.10$ 3,050.00$ 3.33$ 1,665.00$ Dallas 1 Construction & Development 10328 Main St. Thonotosassa, FL 33592 Harris McBurney Company 2120 North US Highway 301 Tampa, FL 33619 QRC, Inc. 2326 Sofia Dr. Lutz, FL 33558 PROJECT NAME & #: RESIDENT INITIATED RECLAIMED WATER PROJECT – PHASE I - CONTRACT # 13-0052-UT BID OPENING DATE: April 27, 2015 at 10:00 a.m. AWARD DATE: May 21, 2015 S & S Directional Boring & Cable Contractors, Inc. 1508 MLK Blvd. Seffner, FL 33584 TB Landmark Construction, Inc. 11220 New Berlin Rd. Jacksonville, FL 322266 Page 1 of 2 Dallas 1 Construction & Development 10328 Main St. Thonotosassa, FL 33592 Harris McBurney Company 2120 North US Highway 301 Tampa, FL 33619 QRC, Inc. 2326 Sofia Dr. Lutz, FL 33558 PROJECT NAME & #: RESIDENT INITIATED RECLAIMED WATER PROJECT – PHASE I - CONTRACT # 13-0052-UT BID OPENING DATE: April 27, 2015 at 10:00 a.m. AWARD DATE: May 21, 2015 S & S Directional Boring & Cable Contractors, Inc. 1508 MLK Blvd. Seffner, FL 33584 TB Landmark Construction, Inc. 11220 New Berlin Rd. Jacksonville, FL 322266 32 Concrete Driveway Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 SY 83.00$ 8,300.00$ 72.00$ 7,200.00$ 68.00$ 6,800.00$ 55.00$ 5,500.00$ 54.50$ 5,450.00$ 33 Concrete Sidewalk Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 SY 58.00$ 5,800.00$ 53.00$ 5,300.00$ 58.00$ 5,800.00$ 45.00$ 4,500.00$ 41.50$ 4,150.00$ 34 Concrete Curb Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 LF 37.00$ 3,700.00$ 36.00$ 3,600.00$ 32.00$ 3,200.00$ 35.00$ 3,500.00$ 30.00$ 3,000.00$ 35 Underdrain Restoration as Directed by the Owner or the Owner's Authorized Project Representative 100 LF 62.00$ 6,200.00$ 33.00$ 3,300.00$ 165.00$ 16,500.00$ 65.00$ 6,500.00$ 29.50$ 2,950.00$ 36 Asphalt Paving Restoration as Directed by the Owner or the Owner's Authorized Project Representative 300 SY 120.00$ 36,000.00$ 86.00$ 25,800.00$ 38.00$ 11,400.00$ 40.00$ 12,000.00$ 78.00$ 23,400.00$ 37 Unsuitable Material Excavation Below Grade as Directed by the Owner or the Owner's Authorized Project Representative 300 CY 9.40$ 2,820.00$ 28.00$ 8,400.00$ 18.00$ 5,400.00$ 25.00$ 7,500.00$ 15.00$ 4,500.00$ 38 Select Backfill Below Grade as Directed by the Owner or the Owner's Authorized Project Representative 300 CY 25.00$ 7,500.00$ 28.00$ 8,400.00$ 22.00$ 6,600.00$ 25.00$ 7,500.00$ 15.00$ 4,500.00$ 39 Asphalt Overlay as Directed by the Owner or the Owner's Authorized Project Representative 300 SY 71.00$ 21,300.00$ 45.00$ 13,500.00$ 25.00$ 7,500.00$ 28.00$ 8,400.00$ 39.00$ 11,700.00$ 1,488,400.00$ 1,406,248.00$ 1,465,700.00$ 1,020,510.00$ 1,459,950.00$ 40 148,840.00$ 140,624.80$ 146,570.00$ 102,051.00$ 145,995.00$ 1,637,240.00$ 1,546,872.80$ 1,612,270.00$ 1,122,561.00$ 1,605,945.00$ Records are not public until 30 days after bid opening or upon award by City Council, whichever occurs first. Subtotal = Contingency (10%) Bidder’s Grand Total = Page 2 of 2 DREW ST GULF to BAY BLVD McMULLEN BOOTH RDUS 19SUNSET POINT RD NECOACHMANRDKEENE RDHIGHLAND AVEBETTY LNBELCHER RDDRUID RD City of Clearwater SERVICE AREAS CRM KN 4/30/2015 Map Gen By:Reviewed By: Date: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com RESIDENT INITIATED RECLAIMED WATER PROJECT PHASE 113-0052-UT ² N.T.S.Scale: Document Path: V:\GIS\Engineering\Location Maps\Khang Reclaimed Project 2014\Resident Initiated Reclaimed Project 13-0052-UT.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: iD#15-1291 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.9 SUBJECT/RECOMMENDATION: Award a contract (Purchase Order) for $145,822.00 to Waters International Trucks located in Meridian, MS for the purchase of a 2016 Peterbilt 337 Chassis with Maintainer Body H10034TT-2-120 for Public Utilities Replacement Vehicle, in accordance with 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) SUMMARY: The 2016 Peterbilt 337 with Maintainer Body will be purchased per quote SWT0038 dated May 7, 2015 and quote Q22362002 dated May 7, 2015 and will replace the following, which is assigned to the Public Utilities Department: G2859 2004 STERLING ACTERRA MAINTAINER TRUCK with 12,936 miles This vehicle was included in the Fiscal Year 2014/2015 Garage CIP Replacement Fund and was approved for upgrade by the Resource Management Committee on October 27, 2014. APPROPRIATION CODE AND AMOUNT: 316-94241-564100-519 $145,822.000 Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1303 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.10 SUBJECT/RECOMMENDATION: Approve a contract (blanket purchase order) in the amount of $1,465,210, awarding bid 39-15 to Precision Contracting Services, Inc., for the installation of new, and maintenance of existing, conduit and fiber optic cabling for the period of June 1, 2015 through May 30, 2018, and authorize the appropriate officials to execute same. (consent) SUMMARY: Precision Contracting Services, Inc. (PCS) was the only responsive bidder on 39-15, Fiber Optic Services. PCS is the incumbent currently providing these services to the City, previously bid in 2012. PCS will install or replace fiber optic conduit and cabling to 14 locations across the City, approximately eight miles of new fiber. This work will extend the City’s existing private fiber network and create redundancy in the network to improve the level of service and reliability of data and voice connectivity to city facilities. APPROPRIATION CODE AND AMOUNT: Funds are budgeted in 315-94729, Citywide Connectivity Infrastructure, to fund the current year portion of this project and will be included in future budgets to fund the next three years. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1304 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.11 SUBJECT/RECOMMENDATION: Approve a contract (standard purchase order) with Extensys Inc., Oldsmar, FL in the amount of $186,508 for the purchase of Dell-Compellent data storage parts and software authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater’s Information Technology Department provides data storage for all departments and service operations across the City. Storage of this data is provided on the City’s network with a Dell Compellent SAN. The City has owned three of these devices for seven years, and they are housed at separate locations across the City. Both the age of the systems and the increased demands for storage necessitates upgrades of two of the three devices currently in use (the device was upgraded last year). These upgrades will double the amount of operational storage for city departments from 40TB to 80TB, and increase disaster recovery storage capacity by 40%. Competitive Dell-Compellent pricing is available on Pinellas County contract 145-0052-B(RG). City Code 2.564 Exceptions to bid and quotation procedure, Item (d) provides for the utilization of cooperative purchasing contracts previously awarded by other governmental entities. The Information Technology Department requests Council authorization to piggyback the designated purchasing contract, awarded to Extensys, Inc., Oldsmar, FL. APPROPRIATION CODE AND AMOUNT: Funds are budgeted and available in 316-94814, Network Infrastructure and Server R and R, to fund this project. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/21/2015 Extensys, Inc. 253B Pine Avenue North Oldsmar, FL 34677 USA813.855.3909 Office 813.855.3922 Fax Q U O T E City of Clearwater Number EXTQ9277-01 May 1, 2015 Extensys Team:Daniel Mayer Chris Jordan - 813.403.5516100 South Myrtle Avenue 3rd Floor Clearwater, FL 33756 United States chris.jordan@extensysinc.com Kevin Reid - 813.855.3909 x 3101 (727) 562-4662Daniel.Mayer@myClearwater.com Compellent 3710 Upgrade Price contingent upon Manufacturer's approval of special pricing. Qty Part #Description Unit Price Ext. Price Compellent Hardware & Drives 2 $5,490.00 $10,980.00CT-SC8000-CFG Compellent SC8000 Configuration CT-SC8000-16GB SC8000, 16GB Memory CT-SC8000-UPG Compellent SC8000 Controller (Upgrade from existing SC20, SC30 or SC40) PA-PC-2M-D C13-C14, PDU, 12AMP, 6.5 FT (2m), Power Cord, Qty2 Required IO Adapters 2 $1,968.00 $3,936.00IO-F8X4S-E-D IO, 8Gb FC, 4Port, PCI-E, full-height 2 $939.00 $1,878.00IO-I1X2S-E-LP-D IO, 1Gb iSCSI, 2Port, PCI-E, low-profile 2 $938.00 $1,876.00IO-SAS6X4S-E4-LP-D IO card, 6Gb SAS, 4-port, PCI-E, low-profile (2X2M,2X3M Mini-SAS HD to Mini-SAS cable) 1 $12.50 $12.50IO-QLE4062C-BR-DSP IO-QLE4062C-BR-DSP $18,682.50 SubTotal - Controller Upgrades Enclosure & Drives 2 $2,336.50 $4,673.00EN-SC200-1235 Compellent SC200 Enclosure, 3.5 12-Bay PA-CBL-SAS-.6M-D 6Gb Mini-SAS to Mini-SAS Cable, 0.6M, Qty 2 PA-PC-2M-D C13-C14, PDU, 12AMP, 6.5 FT (2m), Power Cord, Qty2 PA-RK-RR2-D Ready Rails II Static Rails for 4-post Racks EN-BLNK-SAS6-35-D (4) Enclosure Blank, SAS, 6 Gb, Drive Bay Blank, 3.5 16 $983.50 $15,736.00DS-SAS6-35-4000X7K-D 4TB, SAS, 6Gb, 7K HDD 1 $3,108.50 $3,108.50EN-SC220-2425 Compellent SC220 Enclosure, 2.5 24-Bay PA-CBL-SAS-2M-D 6Gb Mini-SAS to Mini-SAS Cable, 2M, Qty 2 PA-PC-2M-D C13-C14, PDU, 12AMP, 6.5 FT (2m), Power Cord, Qty2 PA-RK-RR2-D Ready Rails II Static Rails for 4-post Racks EN-BLNK-SAS6-25-D (8) Enclosure Blank, SAS, 6 Gb, Drive Bay Blank, 2.5 16 $963.50 $15,416.00DS-SAS6-25-1200X10K-D 1.2TB, SAS, 6Gb, 10K HDD $38,933.50 SubTotal - Additional Capacity Software 1 $14,784.00 $14,784.00SW-BUNDLE Software Bundle SW-CORE-EXP (4) Storage Center SW Bundle, Expansion License SW-DAPR-EXP (4) Data Progression Expansion License SW-RIRA-EXP (4) Remote Instant Replay (Async & Sync) Exp License $14,784.00 SubTotal - Software Professional Services 1 $6,232.13 $6,232.139X6-INST Hardware Services - Controller Upgrade and Enclosure Install Qty 2 Support Continued On Next Page ... 05/01/2015 Page 1 of 2EXTQ9277-01 Qty Part #Description Unit Price Ext. Price 1 $5,911.75 $5,911.75CML-HWMTC 24x7 Support Center w/ Priority On-Site (4 hour) 1 $2,753.36 $2,753.36CML-SWMTC 24x7 Support Center w/ Priority On-Site (4 hour) $14,897.24 SubTotal - Services and Support Shipping 1 $0.00 $0.00ShippingFreight SubTotal $87,297.24Price contingent upon Manufacturer's approval of special pricing. Est. Tax $0.00 Total $87,297.24 NOTES:1. Pricing is exclusive of Freight charges and Taxes. 2. Prices reflect standard manufacturers warranty unless otherwise noted. 3. All equipment orders require a Purchase Order. A Purchase Order constitutesacceptance of these terms. 4. All trade in prices are subject to verification and approval by the manufacturer. 5. Services require a signed statement of work. Pricing includes pre-sales design consultingservices. 6. Prices are valid for 5 days from the quote date and are subject to the manufacturer's special pricing not changing. 7. Product specs, performance or suitability are per manufacturer's published literature only. No RMA's beyond warranty. 8. Overdue invoice's are subject to $100 late fee and 1.5% interest charged on the outstanding balance. An additional 1.5% will be added to the outstanding balanceon the first of each month past due. Invoices that are 90 days past due are subject to collection fees, late fees, and interest. 9. Extensys, Inc. Invoices on products shipped. The manufacturer and /or distributormay ship partial orders, in these situations customers will receive partial shipments and agree to pay partial invoices. We recommend partial orders not be opened until you have your entire order and haveverified the part numbers and quantities, opened products can not be returned. In any case products can only be returned if the manufacturer or supplier provides Extensys, Inc. an RMA. In the unlikely event thatequipment is DOA, replacement product will be shipped these items are managed as warranty issues so they are not refunded they are replaced. Contact us immediately if you receive incorrect parts orquantities. 10.Payment terms unless otherwise noted are Net15. 11. All quotes include a 3% discount for Cash, EFT, or Check payment. 05/01/2015 Page 2 of 2EXTQ9277-01 Extensys, Inc. 253B Pine Avenue North Oldsmar, FL 34677 USA813.855.3909 Office 813.855.3922 Fax Q U O T E City of Clearwater Number EXTQ9949 May 1, 2015 Extensys Team:Daniel Mayer Chris Jordan - 813.403.5516100 South Myrtle Avenue 3rd Floor Clearwater, FL 33756 United States chris.jordan@extensysinc.com Kevin Reid - 813.855.3909 x 3101 (727) 562-4662Daniel.Mayer@myClearwater.com Compellent 8529-30 Upgrade Price contingent upon Manufacturer's approval of special pricing. Qty Part #Description Unit Price Ext. Price Compellent Controllers 1 $12,910.00 $12,910.00CT-SC8000-CFG Compellent SC8000 Configuration CT-SC8000-64GB (2) SC8000, 64GB Memory CT-SC8000-UPG (2) Compellent SC8000 Controller (Upgrade from existing SC20, SC30 or SC40) Required IO Adapters 4 $1,968.00 $7,872.00IO-F8X4S-E-D IO, 8Gb FC, 4Port, PCI-E, full-height 2 $939.00 $1,878.00IO-I1X2S-E-LP-D IO, 1Gb iSCSI, 2Port, PCI-E, low-profile 2 $938.00 $1,876.00IO-SAS6X4S-E4-LP-D IO card, 6Gb SAS, 4-port, PCI-E, low-profile (2X2M,2X3M Mini-SAS HD to Mini-SAS cable) 2 $10.00 $20.00PA-PC-2M-D C13-C14, PDU, 12AMP, 6.5 FT (2m), Power Cord, Qty2 $24,556.00 SubTotal - Controller Upgrades Enclosure & Drives 1 $2,316.50 $2,316.50EN-SC200-1235 Compellent SC200 Enclosure, 3.5 12-Bay PA-CBL-SAS-.6M-D 6Gb Mini-SAS to Mini-SAS Cable, 0.6M, Qty 2 PA-PC-2M-D C13-C14, PDU, 12AMP, 6.5 FT (2m), Power Cord, Qty2 PA-RK-RR2-D Ready Rails II Static Rails for 4-post Racks 12 $550.00 $6,600.00DS-SAS6-35-2000X7K2-D 2TB, SAS, 6Gb, 7K HDD 1 $3,131.50 $3,131.50EN-SC220-2425 Compellent SC220 Enclosure, 2.5 24-Bay PA-CBL-SAS-.6M-D 6Gb Mini-SAS to Mini-SAS Cable, 0.6M, Qty 2 PA-PC-2M-D C13-C14, PDU, 12AMP, 6.5 FT (2m), Power Cord, Qty2 PA-RK-RR2-D Ready Rails II Static Rails for 4-post Racks EN-BLNK-SAS6-25-D (16) Enclosure Blank, SAS, 6 Gb, Drive Bay Blank, 2.5 8 $5,210.00 $41,680.00DS-SAS6-25-400XSSD-H-D 400GB, SAS, 6Gb, SSD, WI $53,728.00 SubTotal - Additional Capacity Software 1 $8,448.00 $8,448.00SW-BUNDLE Software Bundle SW-CORE-EXP (2) Storage Center SW Bundle, Expansion License SW-DAPR-EXP (2) SW, Data Progression Expansion License SW-FAST-EXP (2) SW, FastTrack Expansion License SW-RIRA-EXP (2) SW, Remote Instant Replay (Async & Sync) Exp License $8,448.00 SubTotal - Software Professional Services 1 $6,232.13 $6,232.139X6-INST Hardware Services - Controller Upgrade and Enclosure Install Qty 2 936-1099 Install and Implement Additional Disk Enclosures into Existing SC Series SAN, up to 2 Enclosures 956-6489 Hardware Upgrade of a Dell Compellent Array Controller Continued On Next Page ... 05/01/2015 Page 1 of 2EXTQ9949 Qty Part #Description Unit Price Ext. Price Support 1 $4,658.00 $4,658.00CML-HWMTC 24x7 Support Center w/ Priority On-Site (4 hour) 1 $1,588.22 $1,588.22CML-SWMTC 24x7 Support Center w/ Priority On-Site (4 hour) $12,478.35 SubTotal - Services and Support Shipping 1 $0.00 $0.00ShippingFreight SubTotal $99,210.35Price contingent upon Manufacturer's approval of special pricing. Est. Tax $0.00 Total $99,210.35 NOTES:1. Pricing is exclusive of Freight charges and Taxes. 2. Prices reflect standard manufacturers warranty unless otherwise noted. 3. All equipment orders require a Purchase Order. A Purchase Order constitutesacceptance of these terms. 4. All trade in prices are subject to verification and approval by the manufacturer. 5. Services require a signed statement of work. Pricing includes pre-sales design consultingservices. 6. Prices are valid for 5 days from the quote date and are subject to the manufacturer's special pricing not changing. 7. Product specs, performance or suitability are per manufacturer's publishedliterature only. No RMA's beyond warranty. 8. Overdue invoice's are subject to $100 late fee and 1.5% interest charged on the outstanding balance. An additional 1.5% will be added to the outstanding balance on the first of each month past due. Invoices that are 90 days past due are subject to collection fees, late fees, and interest. 9. Extensys, Inc. Invoices on products shipped. The manufacturer and /or distributormay ship partial orders, in these situations customers will receive partial shipments and agree to pay partial invoices. We recommend partial orders not be opened until you have your entire order and haveverified the part numbers and quantities, opened products can not be returned. In any case products can only be returned if the manufacturer or supplier provides Extensys, Inc. an RMA. In the unlikely event thatequipment is DOA, replacement product will be shipped these items are managed as warranty issues so they are not refunded they are replaced. Contact us immediately if you receive incorrect parts orquantities. 10.Payment terms unless otherwise noted are Net15. 11. All quotes include a 3% discount for Cash, EFT, or Check payment. 05/01/2015 Page 2 of 2EXTQ9949 Blanket Purchase Agreement: 417644 Revision No: 0 Page 1 of 3 Pinellas County Purchasing Department Board of County Commissioners Pinellas County 400 S Ft Harrison Ave 6th Floor Annex Bldg Clearwater FL 33756 The Standard Purchase Order Number must appear on all packages, shipping notices, invoices and correspondence PO Date 16-DEC-2014 Revision Date Buyer/Phone No Rosa Garcia 727-464-3148 Sales Tax Exempt No 85-8013287050C-7 Requisitioner Director Approval Quote/Contact Supplier:Ship To:Invoice To: ExtenSys Inc 253 Pine Ave N Bldg B Oldsmar FL 34677 813-855-3909 BLANK_SPACE?> Various See Below or See Standard PO Clearwater, FL 33756 727-464-3311 Finance Division Accounts Payable Board of County Commissioners Pinellas County PO Box 2438 Clearwater, FL 33757 727-464-8389 Notes: Contract No. 145-0052-B(RG) Computer, Hardware and Maintenance Support- Dell Compellent. *50% discount off of Dell Compellent products *15% discount off of Dell Compellent maintenance services and related training. Approved by the Board of County Commissioners on 12/16/2014. Notes: Supplier No Payment Terms Freight Terms FOB Ship Via 877 Net 45 Freight Included Destination Best Way Effective Start Date Effective End Date Delivery Date Amount Agreed 16-DEC-2014 15-DEC-2017 $1,189,000.00 This Blanket Purchase Agreement (BPA) is not a guaranteed amount. It may be increased or decreased during the contract period internally. Standard Purchase Order(s) will be issued against the BPA as services or goods are needed. The SPO will contain a statement "This PO Line references BPA Number" so you may identify that services should begin. Any other direction to provide goods or services other than a SPO authorized by the Purchasing Department may result in non-payment. Line County Item Number / Description Quantity UOM Unit Price Amount 1 Dell Compellent Products - 50% discount Each 1.0000 .0000 2 Dell Compellent Hardware/Software Support (Zone 1, 24x7 Support Center w/ priority on site) - 15% discount Each 1.0000 .0000 3 Miscellaneous -Training - 15% discount Each 1.0000 .0000 TOTAL It is hereby certified that all provisions of the laws of Florida were complied with in issuing this order, and that there are sufficient and properly appropriated funds to liquidate this obligation. This purchase order is governed by the terms and conditions below. Notice: Vendors doing business with Pinellas County are required to show proof of current Pinellas Construction licenses, if applicable Board of County Commissioners Pinellas County, Florida (Authorized Signature) Blanket Purchase Agreement: 417644 Revision No: 0 Page 2 of 3 TERMS AND CONDITIONS ACCEPTANCE -ENTIRE AGREEMENT -Acceptance of this Purchase Order will be unqualified,unconditional,and subject to and expressly limited by the Terms and Conditions hereon.Pinellas County and the Contractor shall not be bound by additional provisions or provisions at variance herewith that may appear in the Contractor's quotation,acknowledgement in force,or any other communication from Contractor to Pinellas County unless such provision is expressly agreed to and confirmed to in writing. ASSIGNMENT/SUBCONTRACTING -The Contractor shall provide the Services required by this Agreement.No assignment or subcontracting shall be allowed without prior written consent of the Pinellas County.In the event of a corporate acquisition and/or merger,the Contractor shall provide written notice to the Pinellas County,within (30)business days of Contractor's notice of such action or upon the occurrence of said action,whichever occurs first.In that event,the Pinellas County may terminate this Agreement in those instances in which a corporate acquisition and/or merger represents a conflict of interest or contrary to any local,state or federal laws. CAPTIONS -Captions have been provided for the benefit of the parties,and for referenceonly,and are not deemed to be part of the agreement created. COMPENSATION - Pinellas County shall pay Contractor upon Contractor's completion of, and Pinellas County's acceptance of, the services required herein, as specified. All payments shall be made in accordance with the Local Government Prompt Payment Act, Florida Statutes Section 218.70. ·Invoicing - Invoice(s) must be submitted to the billing address indicated on the face of the Standard Purchase Order. Each invoice shall include, at a minimum, the Supplier's name, contact information and the standard purchase order number. The County may dispute any payments invoiced by Supplier in accordance with the County's Dispute Resolution Process for Invoiced Payments, established in accordance with Section 218.76, Florida Statutes, and any such disputes shall be resolved in accordance with the County's Dispute Resolution Process. ·Name Changes - The successful contractor is responsible for immediately notifying the Purchasing Department of any company name change, which would cause invoicing to change from the name used at the time of the original purchase order or solicitation. ·ePayables -Pinellas County offers a credit card payment process (ePayables)through Bank of America.Pinellas County does not charge vendors to participate in the program;however,there may be a charge by the company that processes your credit card transactions. For more information please visit Pinellas County purchasing website at www.pinellascounty.org/purchase COMPLIANCE WITH APPLICABLE LAWS -Contractor certifies that all of the products and services to be furnished hereunder will be manufactured or supplied by Contractor in accordance with all applicable provisions of State,Local and Federal laws,as of this date. The laws of the State of Florida apply to any and all purchases made.Contractors shall comply with all local,state,and federal directives,orders and laws including,but not limited to,Equal Employment Opportunity (EEO),Minority Business Enterprise (MBE),and OSHA. DISCOUNTS -Delay in receiving an invoice,invoicing for materials shipped ahead of specified schedule,or invoices rendered with errors or omissions will be considered just cause for Pinellas County to withhold payment without losing discount privileges. Discount privilege will apply from date of scheduled delivery,the date or receipt of goods,or the date of approved invoice,whichever is later. FISCAL NON-FUNDING -In the event that sufficient budgeted funds are not available for a new fiscal period,the Pinellas County shall notify the Contractor of such occurrence and the Agreement shall terminate on the last day of then current fiscal period without penalty or expenseto the Pinellas County. GOVERNING LAW -The laws of the State of Florida shall govern this agreement. INDEMNITY PROVISION -Contractor shall indemnify,pay the costs of defense, including attorney's fees and hold harmless the Pinellas County from all suits,actions or claims of any character brought on account of any injuries or damages received or sustained by any person,persons or property,by or from said Contractor;or by or in consequence of any neglect in safeguarding the work;or through the use of unacceptable materials in the construction or improvements;or by,or on account of, any act of omission,neglect or misconduct of the said Contractor,on account of any act or amounts recovered under the "Workers Compensation Law"or of any other laws,bylaws,ordinance,order of decrees,except only such injury or damage as shall have been occasioned by the sole negligence of the Pinellas County.The first ten dollars ($10.00)of compensation received by the Contractor represents specific considerationfor thisindemnification obligation. The successful bidder(s)agrees to indemnify the Pinellas County and hold it harmless from and against all claims,liability,loss,damage or expense,including counsel fees,arising from or by reason of any actual or claimed trademark,patent or copyright infringement or litigation based thereon,with respect to the goods or any part thereof covered by this order,and such obligation shall survive acceptance of the goods and payment thereof by the Pinellas County. INDEPENDENT CONTRACTOR STATUS AND COMPLIANCE WITH THE IMMIGRATION REFORM AND CONTROL ACT OF 1986 -The Contractor is and shall remain an independent contractor and is neither agent,employee,partner,nor joint venture of the Pinellas County.Contractor acknowledges that it is responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 located at 8 U.S.C.1324 et.seq.,and regulations thereto,as either may be amended from time to time.Failure to comply with the above provisions shall be considered a material breach and shall be grounds for immediate termination of the agreement,at the discretion of the Pinellas County. INQUIRIES -Any inquiries relative to Purchase Order should be directed to the Purchasing Department.Collect telephone calls will not be accepted. INSPECTION -Goods rejected due to inferior quality orworkmanship will be returned to Contractor with charge for transportation both ways,plus labor,loading,packing, etc.,and are not to be replaced except upon receipt of written instructions from Pinellas County. INSURANCE -The Contractor shall maintain insurance acceptable to Pinellas County,in full force and effect throughout the term of this Agreement.The Contractor must provide a Certificate of Insurance in accordance with the insurance requirements,evidencing such coverage prior to the commencement of any work under this agreement. MATERIAL QUALITY -All materials purchased and delivered against this agreement will be of first quality and not damaged and/or factory seconds.Any materials damaged or not in first quality condition upon receipt will be exchanged within twenty-four (24)hours of notice to the Contractor at no charge to the Pinellas County. MATERIAL SAFETY DATA -In accordance with OSHA Hazardous Communications Standards,it is the seller's duty to advise if a product is a toxic substance and to provide a Material Safety Data Sheet at time of delivery. NON-EXCLUSIVE AGREEMENT -Award of this Agreement shall impose no obligation on the Pinellas County to utilize the vendor for all work of this type,which may develop during the agreement period.This is not an exclusive agreement. Pinellas County specifically reserves the right to concurrently agree with other companies to provide similar work if it deems such action to be in the Pinellas County's best interest.In the case of multiple-term agreements,this provision shall apply separately to each term. PERMITS,FEES AND COSTS IMPOSED BY PINELLAS COUNTY TO BE OBTAINED BY AND/OR BORNE BY CONTRACTOR -The Contractor is responsible for (1)determining and paying any fees that may be necessary to perform this agreement and (2)determining and acquiring any and all permits and licenses required by any Federal,State or local government entity,agency or board that may be necessary to perform this agreement. The Contractor shall maintain any and allpermits and licenses required to complete this agreement. Blanket Purchase Agreement: 417644 Revision No: 0 Page 3 of 3 PRICES -Prices are F.O.B.destination unless otherwise specified and agreed to by the Pinellas County. ·DELIVERY/CLAIMS -Prices quoted shall be F.O.B.Destination, FREIGHT INCLUDED and unloaded to location(s)within Pinellas County. Actual delivery address (es)shall be identified at time of order. Successful bidder(s)will be responsible for making any and all claims againstcarriers for missing or damaged items PURCHASE ORDER NUMBER -Purchase Order Number must appear on all packing slips,invoices and all correspondence relating to the Order.Pinellas County will not be responsible for goods delivered without a Purchase Order Number. REMEDIES -Buyer and Seller shall have all remedies afforded by the Uniform Commercial Code and applicable law. RIGHT TO AUDIT -The Contractor shall retain records relating to this agreement for a period of at least three (3)years after final payment is made.All records shall be kept in such a way as will permit their inspection pursuant to Chapter 119,Florida Statutes.In addition,Pinellas County reserves the right to audit such records pursuant to Pinellas CountyCode,§2-176(j). SEVERABILITY -If any section,subsection,sentence,clause,phrase,or portion of this Agreement is for any reason held invalid or unconstitutional by any court of competent Jurisdiction,such portion shall be deemed separate,distinct,and independent provision,and such holding shall not affect the validity of the remaining portion thereof. TAX EXEMPTION -The Florida State Sales Tax Exemption Number for Pinellas County is on page one of the purchase order.Federal Excise Tax Exemption Number is available by contacting the Purchasing Department. TAXES -Payments to Pinellas County are subject to applicable Florida taxes. TERMINATION -Pinellas County reserves the right to terminate this agreement, without cause by giving thirty (30)days prior written notice to the Contractor of the intention to terminate or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. Failure of the Contractor to comply with any of the provisions of this Agreement shall be considered a material breach of Agreement and shall be cause for immediate termination of the Agreement at the sole discretion of Pinellas County. In addition to all other legal remedies available to the Pinellas County,the Pinellas County reserves the right to terminate and obtain from another source any services which have not been provided within the period of time stated in the proposal,or if no such time is stated,within a reasonable period of time from the date of request,as determined by the Pinellas County. In the event that sufficient budgeted funds are not available for a new fiscal period, the Pinellas County shall notify the Contractor of such occurrence and the Agreement shall terminate on the last day of the then current fiscal year period without penalty or expense to the Pinellas County. VARIATION IN QUANTITY -Pinellas County assumes no liability for material produced,processed or shipped in excess of theamount specified herein. WARRANTY -Seller warrants that the goods are merchandisable and as described in Purchase Order. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1305 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.12 SUBJECT/RECOMMENDATION: Approve a contract (blanket purchase order) in the amount of $146,041.50 to award Request for Proposals (RFP) 22-15 to Vision Internet, Inc., Santa Monica, CA, for website redesign and hosting services, and authorize the appropriate officials to execute same. (consent) SUMMARY: Vision Internet, Inc. was the lowest, responsive bidder for RFP 22-15. Vision Internet will redesign, host and provide content management software services for the City’s internet site. The City’s current internet site was launched in 2003 and is the product of in-house staff efforts over the past 12 years. Site growth, changes in technology, and shifts in customer use habits have necessitated a comprehensive redesign of the City’s site to increase usability and reduce maintenance overhead. The City’s current website possesses over 7,500 pages and document links. The proposed rewrite of the site is targeting a reduction of approximately 70%, to fewer than 2,500 pages. The site redesign will embody the color schemes, images and logo designs provided from the City Branding Project and approved by Council. APPROPRIATION CODE AND AMOUNT: Funds are budgeted and available in the IT operating budget cost codes 09862-530100 and 09864-530100 (professional services) to fund this project. Page 1 City of Clearwater Printed on 5/21/2015 1 Client’s Initials_____ Contractor’s Initials_____ for the City of Clearwater Project Name: Website Redesign and Hosting #22-15 Project Overview List of Services Fees Vision Internet Providers will perform the following services for the City of Clearwater Website Development Services visionLiveTM Subscription Services $117,165 $15,600 + 5% increase Contacts City Project Manager Name: Address: Phone: Email: Fax: City Contract Contact Name: Address: Phone: Email: Fax: Vision Internet Project Manager Name: Address: 2530 Wilshire Blvd., 2nd Floor, Santa Monica, CA 90403 Phone: (310) 656-3100 Email: Fax: (310) 656-3103 2 Client’s Initials_____ Contractor’s Initials_____ Vision Internet Contract Contact Name: Contract Administrator Address: 2530 Wilshire Blvd., 2nd Floor, Santa Monica, CA Phone: (310) 656-3100 Email: contracts@visioninternet.com Fax: (310) 656-3103 terms and conditions These Terms and Conditions (this “Agreement”) are made and entered into effective as of the date of the last signature below by and between Vision Technology Solutions, LLC dba VISION INTERNET PROVIDERS (“Contractor”), and the customer which is a signatory hereto (“Client”). Client and Contractor are sometimes individually referred to as a “Party” and collectively as the “Parties.” 1. Services. This Agreement (which includes the Addendum(s) attached hereto) sets forth the entire terms and conditions by which Contractor will deliver and Customer will receive any and all of the services provided by Contractor, including one or more of the following: website development, shared website and database hosting, maintenance, visionLiveTM subscription services, professional/support services, content delivery and/or other extra work and services (collectively, the “Services”) and supersedes all other written or oral agreements, proposals or understandings with regard to the Services provided for herein. Any modification of this Agreement is valid only if the modification is in writing and signed by both Parties. This Agreement is intended to cover any and all Services ordered by Client and provided by Contractor. Contractor will provide Services to Client as requested by Client and as set forth in the applicable Addendum(s) attached to and incorporated into this Agreement in exchange for payment of related fees specified in such Addendum(s) and compliance with the terms and conditions of this Agreement. This Agreement, Client activities and all discussions regarding Client website development shall be treated as confidential and shall not be disclosed to parties other than representatives of Contractor and the authorized representatives of Client. It is agreed that a designee of Client, ______________________, will be the project manager, with all decision making authority on behalf of Client, for purposes of this Agreement. 2. Subsequent Extra Work/Other Services. Additional services not initially covered in this Agreement (including the Addendum referenced above) and extra hours will be presented to Client for approval prior to commencement of work (“Extra Work”). Extra Work will be set forth in an amendment to this Agreement signed by the Parties and designated as Addendum E-1, E-2, etc., as applicable, and billed at Contractor’s then prevailing hourly rates, which are currently as follows: Content Migration, $85/hr; Graphic Production, $95/hr; Quality Assurance, Testing, Debugging, Technical Support, Webmaster Services, HTML Programming, $105/hr; Consulting, Project Management, Database Design, Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr; Straight flatbed scanning will be billed at $10 per scan. Touch up work to images will be billed at the Graphic Design hourly rate. Client shall be responsible for any or all additional fees including, without limitation: photography, stock images, illustration, fonts, scanning, software, applications, online promotion, marketing, copy writing, redesign, change orders, mailings, and fees to any third party vendors if applicable. Calls outside of Business Hours for support services unrelated to the website being down for more than ten (10) minutes will be subject to a minimum fee of $135. 3. Documents & Data; Limited Licensing of Intellectual Property. Contractor agrees that Client will retain ownership of all information and content (including Client provided logos and images) owned exclusively by Client and provided by Client for use on its website; and upon payment in full, Contractor also grants a 3 Client’s Initials_____ Contractor’s Initials_____ non-exclusive, non-transferrable and perpetual license for Client to copy, use, or modify for its own use, any and all copyrights, designs, and other intellectual property embodied in Client’s website which are prepared or caused to be prepared by Contractor under this Agreement. Notwithstanding anything to the contrary, Client understands and agrees that Contractor shall retain all rights, title, and interests in and to all other Contractor intellectual property of any kind or nature including without limitation the Vision Content Management SystemTM (also known as the Vision Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool), and Dynamic and Interactive Components, and any other Contractor intellectual property. 4. Limited Warranty. If Contractor performs Website Development and/or Custom Programming services, Contractor warrants that all of the deliverables set forth in Addendum A will be conveyed to Client upon transfer of the website to the production server or delivery of website files to Client (“Completion”), as applicable. All programming code developed by Contractor within the project is warranted to be free of any errors or bugs that prevent the code from performing as originally intended (“Warranted Problem”) for a period of twelve (12) months from the date of Completion. Contractor will create a backup of the website on the date of Completion. If any Warranted Problem arises while Client or its designee is maintaining the website, Contractor will restore the website back to its condition as it existed at Completion. If Contractor is hosting and/or maintaining the website pursuant to one or more Addendums to this Agreement, Contractor shall restore the website back to its condition as it existed at the day of the most recent backup. Contractor shall provide compiled code upon Client’s request. Contractor shall only be responsible for any costs associated with correcting any unmodified programming code during this twelve (12) month period following the Completion. Except as expressly set forth above, CONTRACTOR MAKES NO WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING OF MERCHANTABILITY OR FITNESS OF THE SERVICES FOR A PARTICULAR PURPOSE WHATSOEVER, AND USE OF THE SERVICES OR ANY INFORMATION THAT MAY BE OBTAINED THERE FROM IS AT CLIENT'S OWN RISK AS THE SERVICES ARE PROVIDED TO CLIENT ON AN “AS IS” BASIS. In no event, at any time, shall the aggregate liability of Contractor under this Agreement or otherwise exceed the amount of fees paid by Client to Contractor in the most recent twelve months, and Contractor shall not be responsible for any lost profits or other damages, including direct, indirect, incidental, special, consequential or any other damages, however caused. Contractor does not warrant any connection to, transmission over, nor results of use of, any network connection or facilities provided, nor any third-party applications and software obtained by, for, or on behalf of Client. Contractor assumes no responsibility for any damages suffered by the Client, including, but not limited to, server down time, loss of data, loss of business, mis-deliveries, delays, non-deliveries, access speed, or service interruptions of any kind. Client acknowledges that the information available through the interconnecting networks may not be accurate. Contractor has no ability or authority over the material. In addition, Contractor has no liability for the quality, accuracy, or validity of the data/information gathered from the Internet. Use of information gathered through the use of Contractor services is at the risk of the Client. 5. No Guarantees. Contractor does not warrant any results from the use of any web pages created, hosted and/or maintained under this Agreement, including but not limited to, the number of page or site visitations, download speed, database performance, or the number of hits or impressions. Although Contractor may offer an opinion about possible results regarding the subject matter of this Agreement, Contractor cannot and does not guarantee any particular result. Client acknowledges that Contractor has made no promises about the outcome and that any opinion offered by Contractor in the future will not constitute a guarantee. 6. Rights Regarding Content. Each Party warrants that it holds all rights and/or licenses necessary to display all of the images, data, information or other items supplied by such Party and being displayed on the Client’s web pages during the effective period of this Agreement. Client expressly authorizes Contractor to display and/or modify any Client supplied images, data, information and other items in connection with the services provided herein. 7. Legal Use. Client agrees to use its website at all times in strict accordance with, but not limited to, all applicable laws, including local, state, and federal laws. Client hereby agrees that any text, data, graphics, or any other material published by Client on its website is free from violation of or infringement upon copyright, 4 Client’s Initials_____ Contractor’s Initials_____ trademark, service mark, patent, trade secret, statutory, common law or proprietary or intellectual property rights of others, and is free from obscenity or libel. Client agrees not to use any process, program or tool via Contractor for gaining unauthorized access to the accounts of other Contractor clients, customers or account holders or other Contractor systems. Client agrees not to use Contractor services to make unauthorized attempts to access the systems and networks of others. Any attempt to do so will result in immediate termination of Contractor services at Contractor’s discretion. 8. No Indemnity. Each Party is responsible for its own negligence. 9. Timing. Estimated times are included for convenience. Actual times will vary depending on Client interaction and participation. However, the Parties agree to reasonably cooperate with one another in all respects including, if applicable, in the construction and design of the website in a timely manner. 10. Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the United States of America, and the State of Florida, excluding choice of law provisions thereof. Any cause of action of Client with respect to the services provided hereunder must be instituted within one year after the claim or cause of action has arisen or be forever barred. The Uniform Computer Information Transactions Act or any version thereof, adopted by any state in any form (“UCITA”), shall not apply to this Agreement and, to the extent that UCITA is applicable, the parties agree to opt-out of its applicability pursuant to its provisions. In the event a judicial proceeding is necessary, except for permitted equitable relief, the sole forum for resolving disputes arising under or relating to this Agreement are the State and/or federal district courts located in the Counties of Pinellas and Hillsborough, State of Florida, and all related appellate courts, and the parties hereby consent to the jurisdiction of such courts, and that venue shall be in the Counties of Pinellas and Hillsborough, State of Florida. Each party hereto waives any right to challenge or move the foregoing designated jurisdictions and venue on grounds of inconvenient forum. Service of process may be made in any manner provided for by applicable law. 11. Waiver. The waiver by one Party of any term or condition of this Agreement, or any breach thereof, shall not be construed to be a general waiver by said Party or as a waiver of any other term or breach. 12. Conduct. Neither the course of conduct between the Parties nor any trade practice shall act to modify the provisions of this Agreement, except as expressly stated herein. 13. Authority. With the intent to be legally bound, each of the undersigned hereby covenants and acknowledges that he or she (a) has read each of the terms set forth herein, (b) has the authority to execute this Agreement and each initialed Addendum for such person or entity, and (c) expressly consents and agrees that the entity upon behalf of which the undersigned is acting shall be bound by all terms and conditions contained herein. 14. Interpretation. It is understood and agreed that if any interpretation is to be made of this Agreement, the same shall not be construed for or against any of the Parties. 15. Counsel. The Parties have each been advised to seek independent legal counsel in entering into this Agreement and the transactions described herein. In the event a Party chooses not to seek independent legal counsel, that Party does so freely and knowingly and waives any such rights to counsel. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. 16. Prevailing Party. Should a dispute, including but not limited to any litigation or arbitration be commenced (including any proceedings in a bankruptcy court) between the Parties hereto or their representatives concerning any provision of this Agreement, or the rights and duties of any person or entity hereunder, the Party prevailing shall be entitled to reasonable attorney’s fees and court and expert costs incurred by reason of such action. 5 Client’s Initials_____ Contractor’s Initials_____ 17. Independent Contractor Relationship. The relationship of Contractor, including, without limitation, its employees and subcontractors) with Client is that of an independent contractor and nothing in this Agreement and/or any Addendum shall be construed to create a partnership, joint venture, or employer-employee relationship. Contractor acknowledges and agrees that neither it, nor any of its employees or subcontractors, is or shall be an agent of Client and none of the foregoing is or shall be authorized to make any representation, contract, or commitment on behalf of Client. 18. Counterparts. This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one and the same Agreement. This Agreement becomes effective upon Contractor’s receipt of an executed copy of this Agreement. 19. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within twenty (20) days after occurrence of such cause or event. 20. Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 21. Headings. The titles and headings of the paragraphs of this Agreement have been inserted for convenience of reference only and are not intended to summarize or otherwise describe the subject matter of such paragraphs and shall not be given any consideration in the construction of this Agreement. 22. Survival. The terms and conditions of Sections 3 (Documents & Data; Limited Licensing of Intellectual Property), 4-8 (Limited Warranty through No Indemnity), 10 (Governing Law & Venue), 16 (Prevailing Party), 22 (Survival) and 25 (No Hire) shall survive any termination or expiration of this Agreement. 23. Cooperative Programs. Contractor shall agree to offer the prices and terms and conditions offered herein to other state, local, county, education, and municipal government agencies in the United States who wish to participate in a cooperative purchase program with Contractor. 24. No Third-Party Beneficiaries. This Agreement shall not confer any rights or remedies upon any person or entity other than the Parties and their respective successors and permitted assigns. 25. No Hire. During the period Contractor provides any Services to Client and for one (1) year thereafter, Client shall not, directly or indirectly, solicit or offer to hire, hire, or retain as an employee or contractor persons employed or retained then or within the preceding six (6) months by Contractor (or any of its affiliates), without Contractor’s prior written consent in each instance. If Client violates this Section and hires or retains any such person(s), then Client shall immediately pay to Contractor, as liquidated damages, an amount equal to the annual gross compensation (including all salary, commissions, and bonuses, whether paid in cash, equity or otherwise) paid to or earned by the applicable person(s) in the preceding twelve-month period. 26. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the Parties named herein and their respective successors and permitted assigns. No Party may assign either this Agreement or any of its rights, interests or obligations hereunder without the prior written approval of the other Party hereto, except that Contractor may assign this Agreement without Client’s consent to an affiliate of Contractor or in connection with a change of control of Contractor. 6 Client’s Initials_____ Contractor’s Initials_____ 27. Notices. All notices under this Agreement shall be in writing and effective on the date of delivery if delivered by personal service, Federal Express, or facsimile; or effective three (3) days after deposit in first class U.S. mail, postage prepaid, to each Party as indicated on Page 1 of this Agreement. 28. Contracts; Public Records. Contractor shall comply with public records laws, specifically Contractor will: (a) Keep and maintain public records that ordinarily and necessarily would be required by the Client in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the Client would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the Client all public records in possession of the contractor upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Client in a format that is compatible with the information technology systems of the Client. IN WITNESS WHEREOF, the Parties have caused this Master Services Agreement to be signed by their duly authorized representatives and given effect as of the last signature date below (the “Effective Date”). “Client” “Contractor” CITY OF CLEARWATER VISION TECHNOLOGY SOLUTIONS, LLC, DBA VISION INTERNET PROVIDERS Signature: Signature: Name: Name: David M. Nachman Title: Title: Chief Executive Officer Date: Date: ________________, 2015 Addendums: A Website Development Services (and/or Other Services, if applicable) B visionLiveTM Subscription Services C Hosting Services: NA D Maintenance Services: NA E Extra Work (if and when applicable): NA at this time 7 Client’s Initials_____ Contractor’s Initials_____ Addendum A website development services Included Services User Task and Goals Finding Contractor will collaborate with Client to implement the following usability study on Client homepage: Survey key stakeholders (up to 6) and visitors (up to 25) in order to identify Client’s website’s common tasks and goals o Client is responsible for gathering the visitors Install usability testing software on Client website to generate mouse tracking heat-maps and screen recordings Analyze Client’s Google Analytics data to identify most visited pages, and entry and exit points Create a target audience and user testing of 5 participants User accessibility testing with citizens who have disabilities o City is responsible for gathering test participants and making available screen reader software At the end of the usability study, Contractor will deliver a report that includes: Survey results Heat-map analysis (clicks & mouse movement) Most visited pages on Google Analytics Discovery of common tasks Discovery of goals User testing Navigation Design The Contractor will consult with Client on how best to organize Client website content. Based on this consultation, the Contractor will create a homepage layout wireframe that shows the placement of key information and dynamic content. The Contractor will deliver the following: Homepage layout wireframe Approved sitemap Graphic Design The Contractor will provide Client with three homepage design concepts for your approval. The Client will select one for implementation in the website. The Contractor will provide revisions of the selected homepage design concept. Upon approval of the final homepage design concept by the Client, the Contractor will provide up to three interior page designs per standard layouts available through Contractor’s template builder and visionCMSTM widget requirements. The Contractor will deliver the following: Three homepage design concepts Approved homepage design Up to three interior page templates Vision Content Management SystemTM Interactive Components and Features The Contractor will implement Client’s website using the Vision Content Management SystemTM (“visionCMSTM”). 8 Client’s Initials_____ Contractor’s Initials_____ Customization of the visionCMSTM includes the frontend graphic design and layout as well as adding or subtracting fields for your specific needs. The visionCMSTM will be implemented with the following components: SITE ADMINISTRATION AND SECURITY Audit Trail Log Backend Content Title Search Backend Dashboard Broken Link Reporter Content Review and Publishing Component Manager Content Scheduling Context Sensitive Online Help Departmental Page Restrictions Document Central Drag and Drop Multiple File and Image Uploading Email Address Masking Enhanced User Interface Flexible Site Variable Settings Image Library Page Template Library Personal Toolbar Role-Based Security Scheduled Content Review SiteMaster Template Builder Submission Validation (reCAPTCHA) Recycle Bin Updated and Expired Content Reporting Web Traffic Statistics Widget-based Layout Options Workspace CONTENT EDITING Advanced WYSIWYG Editor Search and Replace Spell Checker Style Gallery Table Wizard Undo/Redo User Commenting Version Control ADVANCED NAVIGATION MANAGEMENT Automatic Breadcrumbs Connected Pages Content Categories Dynamic Drop Down Menus Error 404 (Page Not Found) Handling External Link Splash Page Friendly URL Redirect Navigation Control Navigation Redirect Page Linking Quick Links Single-Source Publishing Site Search (Google CSE) Sitemap Generator 9 Client’s Initials_____ Contractor’s Initials_____ USER EXPERIENCE AND INTERACTIVITY Business Directory Business Submissions Community Spotlight Dynamic Calendar System Dynamic Homepage Event Registrations Event Submissions Facilities Directory Facilities Reservations Feedback Form Form Builder Frequently Asked Questions In-page Content Editing Job Application Manager Job Posts News Online Polls RFP Posts Rotating Homepage Banners Service Directory Single Sign On Staff Directory Sticky News DEPARTMENT MANAGEMENT Department-Level Administration Department-Level Navigation Department-Level Sitemap OUTREACH, MEDIA, AND SOCIAL NETWORKING Audio and Video Embedding Bookmark and Share eNotification Emergency Alert (site wide) Facebook FeedReader Forward to a Friend GovTrack CRMTM OneClick Social NetworkingTM Photo Gallery & Slideshow RSS FeedReaderTM Social Media Feed Reader Twitter FeedReader ACCESSIBILITY Automatic Alt-Tags Dynamic Font Resizing Dynamic Reader Download Links Printer Friendly Pages Table Accessibility Tools 10 Client’s Initials_____ Contractor’s Initials_____ ADDITIONAL INTERACTIVE COMPONENTS AND FEATURES Active Directory Integration Advanced Mega Menu (1) Responsive Design with visionMobileTM Subsites (2) with Responsive Designs Key Component Details Below are details on key components of the visionCMSTM: Active Directory Integration It is important for a government website to protect itself from unauthorized users. The Vision CMS includes a user and permission system with encrypted passwords that ensures only authorized staff can login to the backend. Contractor will integrate the VCMS login with Active Directory if needed. Client must provide an internal server to host a web service that can be used for the website to interface with the Active Directory server. SSL is the required protocol for data communication. Advanced Mega Menu The Advanced Mega Menu is a fully customizable mega menu. Along with the options to define how many levels of navigation and how many columns to use like standard mega menus, the Advanced Mega Menu also allows users to add extra columns to the mega menu and place widgets in these columns. Each main navigation item mega menu is designed separately so that, for example, hovering over “About Us” would show a different mega menu with different widgets than hovering over “What’s New”. By default, all of the standard “Box” widgets can be added to the Advanced Mega Menu, such as News, Events, Staff, RFPs, FAQs, Facilities, Jobs, Businesses, and Services, as well as content area widgets, mini calendars and image widgets. More than one widget can be added to a column, stacked on top of each other. Widget columns can be added before or after the navigation columns, not in between them. Multiple columns can be added to one mega menu. Widgets can only be added to widget columns, not to navigation columns. Figure 1: The Advanced Mega Menu can give users extra levels of navigation and content. 11 Client’s Initials_____ Contractor’s Initials_____ Subsites with Responsive Design Subsites allow for individualized and attractive homepages tailored specifically to users’ needs. This includes a unique navigation and design while maintaining a layout consistent with the main site to keep the subsite easy to use and navigate. However, while there would be consistency in the websites’ layouts, the Subsite could have its own unique look and navigation structure. t Responsive Design features are included with the Subsite. Subsites provide the same functionality as the main City website since the subsites will use the same backend and have the same interactive components. This means that there is a single VCMS where all content is stored. Through the use of the optional Approval Cycle, each organization would have access to their own content but could also share content, such as calendar and news items. Contractor will migrate up to 25 pages of content into each subsite; additional pages may be migrated for an additional budget. Additional HTML Template The Contractor will provide Client with an HTML template that vendors of third-party components can use. Additional web-interfaces with third-party databases and systems are outside the scope of work of this Addendum A. Implementation Stages and Project Schedule The table below shows the projected development and launch schedule along with a list of key deliverables/milestones. Figure 2: A Subsite allows departments to develop their own individualized looks. 12 Client’s Initials_____ Contractor’s Initials_____ Implementation Step Avg. Duration Vision Stage  Initial kick-off call with Client’s project manager  Survey preparation and review  User task and goals finding  Two consecutive onsite brainstorming and planning session 2 4 Weeks Concept Stage  Creation of Information Architecture  Create conceptual sitemap  Homepage layout wireframe 2 4 Weeks Design Stage  Unique, custom graphic design  Custom icons, buttons, screen elements, and backgrounds  Homepage design comp 3 4 Weeks Development Stage  Implementation of visionCMSTM  Integration of interactive components  Migration of up to 2,000 pages of content for the main site  Migration of up to 25 pages of content for each subsite 15 31 Weeks Quality Assurance, Documentation, and Training Stage  Final testing  One day web-based training 2 3 Weeks Soft Launch & Final Launch  Move website to production server  Completed website  Website goes live 2 Weeks Total estimated time to launch 36 48 Weeks * The schedule may vary depending on additional components and participant decision times. Website Development Fees Client agrees to pay Contractor for Website Development as follows: 1. Price. Contractor agrees to perform work set forth in this Addendum A for $117,165. 2. Payment. Client agrees to pay Contractor as follows: (a) An initial payment equal to 20% of the total cost; (b) A payment equal to 20% of the total cost upon Client approval of the homepage wireframe; 13 Client’s Initials_____ Contractor’s Initials_____ (c) A payment equal to 20% of the total cost upon Client approval of homepage design comp; (d) A payment equal to 20% of the total cost upon implementation of the Vision Content Management System on a Contractor’s server; and (e) A payment equal to 20% of the total cost 21 days from Completion. 3. Non-Contractor Hosting. If Contractor is not to provide hosting services under Addendum B or Addendum C, then, at Client’s request, Contractor will assist Client with setting up the website on Client’s server. A flat rate of $475 for up to four hours of Technical Support will be charged for assistance in setting up the website according to Contractor’s Standard Hosting Procedure. Any additional work will be billed at the Technical Support hourly rate. Additional Website Development Terms and Conditions 1. Client understands and agrees that Contractor will develop website frontend to be compatible with Internet Explorer 9, 10, and 11, and the latest released versions at the time of Completion of: Firefox, Chrome, and Safari. Website backend will be compatible with Internet Explorer 9, 10, and 11, and the latest released version at the time of Completion of Firefox. Website may not be compatible with previous or future versions. Website backend will be optimized for 1024 x 768 pixels resolution or above. Client understands and agrees that the website will be developed with Hypertext Markup Language (“HTML”), CSS, JavaScript, and Microsoft ASP.NET (“MS-ASP”) interfaced with a database created in Microsoft SQL Server 2012 (“MS-SQL”). Client understands and agrees that the website is developed to run on a Microsoft Windows Server 2012 (“MS-Server”). visionMobileTM, if provided under this Agreement, will be compatible with the latest released versions at the time of Completion of iOS Safari, Android Chrome, and Windows Phone 7 Internet Explorer. visionMobileTM may not be compatible with previous or future versions. visionMobileTM, if provided under this Agreement, shall include “Powered by Vision Internet” in the footer and always be linked to a Contractor web page. Client is responsible for the costs of all software licensing. All of the web browsers listed in this section, and any others added by Contractor at its discretion are herein referred to collectively as the “Supported Web Browsers”. 2. Client understands and agrees that the website frontend and content migrated by Contractor will be designed to be compliant with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), hereinafter referred to as “Section 508” guidelines on accessibility as follows: Compliance standards will be verified via SortSite™ to be compliant to automatic checkpoints prior to Completion. Client understands and agrees that website backend and third party tools may not be Section 508 compliant. Contractor is not responsible for content migrated by Client or any third party. 3. Contractor may use any web pages developed for the Client in any of its own promotional materials as examples of its work. Client agrees that Contractor may place in the website footer an unobtrusive text link reading “Developed by Vision Internet” or the equivalent. Contractor’s footer text credit shall always be linked to a Contractor web page. 4. Client Content. Client shall supply all necessary information to Contractor in a timely manner in digital format including without limitation copy, text, audio files, video files, pdf files, photographs, artwork and preexisting graphics. Contractor is not responsible for content migrated by Client or any third party. 14 Client’s Initials_____ Contractor’s Initials_____ Addendum B visionLiveTM subscription services Subscription Services Pursuant to the terms herein, Contractor agrees to provide Hosting Services, Upgrade Services and Support Services (collectively “Subscription Services”) as provided below for the Client’s Website, which utilizes Contractor’s Vision Content Management System (“VCMS”) developed under a prior agreement by and between Contractor and Client or this Agreement (“Website Development Agreement”). Contractor will provide Subscription Services to the Client in exchange for payment of fees and compliance with the terms and conditions of this Addendum and the Agreement. Subscription Services include the following: Hosting Services. Contractor will provide shared website hosting on a Microsoft Windows Server 2012 R2 and shared database hosting on a Microsoft SQL Server 2012 for one (1) unique VCMS website. Websites exceeding 10GB of storage shall be subject to an additional monthly fee of $50 per 5GB increment. The shared server hosting environment is as follows: Quad-core or Hex-core processors; 10 GB~16 GB memory per hosting virtual server; VMware High Availability Configuration; RAID 50 and up Storage Area Network Configuration. Upgrade Services. Contractor will provide Upgrade Services for improvements made to Contractor’s platform which include: Enhancements to the backend VCMS functionality. Enhancements to the Included Interactive Components (as listed in Addendum A) that were developed under Addendum A or other prior agreement entered into by and between Contractor and Client. New visionLiveTM Interactive Components that may be released from time to time by Contractor. Bug fixes to the VCMS code. Updates to provide compatibility to future versions of Supported Web Browsers (as listed in Addendum A) within three months of their release. Compatibility with previous versions of Supported Web Browsers is not guaranteed. To receive the Upgrade Services, a non-interrupted Subscription Services Addendum must be in place from time of website launch and the VCMS code must be unmodified. Upgrade Services do not include: Optional Interactive Components. Modules, Programs, or Software Applications. Conversion to new platforms. Modification of third-party products. Updates to provide compatibility to third-party products, except for those included in VCMS. Upgrades that require modification or customization to website design. System configuration, website content editing and/or formatting, website design, custom data updates, etc. Support Services. Support Services is defined as technical support for the unmodified VCMS. Contractor will provide Support Services to a designated Client account manager, system administrator or webmaster. Technical support is generally available by email and telephone from 6:00 AM to 6:00 PM Pacific Time Monday through Friday excluding holidays (“Business Hours”), with emergency support available 24 hours a day, 7 days a week. An emergency is defined as Client’s website being down for more than ten (10) minutes. 15 Client’s Initials_____ Contractor’s Initials_____ Redesign Services. At the conclusion of year four of uninterrupted Subscription Services, the Client will be entitled to a basic graphic redesign of one (1) website. Basic graphic redesign does not include design themes. Services shall include: Project Management Wireframe Development Graphic Design Development with one preliminary concept Graphic Production Contractor will not develop a sitemap or new content as part of the redesign, but will assist Client in transferring existing content into the new design. Included Interactive Components and Features. The initial Included Interactive Components and Features pursuant to Addendum A are provided in Client’s project, subject to upgrades and revisions based on Contractor’s then current Included Interactive Components listed on the Roadmap. Additional options may be available and can be added for an additional fee. Customizations. The following are customizations provided in Client’s project: None. Unless Client has retained other Services from Contractor under the applicable Addendum, Client is solely and exclusively responsible for all services not expressly provided for in this Addendum. Any changes, alterations or modification requested by the Client to their Website may be subject to a fee to be quoted by a Contractor representative at the time of the request. Term Contractor shall provide Subscription Services for a period of four years commencing when the website is hosted on Contractor’s production server (“Initial Term”). With respect to the Initial Term, unless one Party has given written notice to the other Party of its intent not to renew this Addendum at least thirty (30) days prior to expiration of the Initial Term, this Addendum will continue in effect on a year-to-year basis thereafter until one Party gives written notice to the other of its intent not to renew this Addendum at least thirty (30) days prior to the expiration of any renewal term. If the Term of this Addendum is extended or renewed in accordance with the foregoing, all of the terms and conditions of this Addendum and the Agreement shall continue, unmodified, in full force and effect, until the end of the last applicable renewal or extension Term, except for fees charged as set forth below. Subscription Fees Rate: $15,600 per year payable to Contractor in U.S. funds in advance, which rate shall be increased by five percent (5%) per year, for each year of the Initial Term, and any and all renewal terms. Contractor shall invoice Client annually within thirty days of start of service or any renewal term. Additional Maintenance Terms and Conditions 1. Website Usage (a) Client shall use the Subscription Services in strict accordance with, but not limited to, all local, state, and federal laws. Client shall not use the Subscription Services for any unlawful or destructive purpose including, but not limited to, copyright and/or trademark infringement. Client hereby represents and warrants that any text, data, graphics, or any other material displayed or published by the Client on its Website is, and shall continue to be, throughout the term of this Agreement, free from violation of or infringement upon copyright, trademark, service 16 Client’s Initials_____ Contractor’s Initials_____ mark, patent, trade secret, statutory, common law or proprietary or intellectual property rights of others, and is free from obscene or libelous material. (b) Client represents and warrants that it has or has obtained all rights necessary to display all the images, data, information or other items being displayed on the Client’s Website. Client expressly authorizes Contractor to display those images, data, information or other items. (c) Client shall not misuse any of Contractor’s resources or cause any disruption to Contractor’s business (“Misuse”). Examples of Misuse include, but are not limited to, the display of pornography or linking to pornographic material, the sending of chain letters, advertisements, solicitations, or mass mailings to individuals who have not agreed to be contacted in this manner (including, but not limited to, what is commonly referred to as “Spam”). (d) Client shall not use any process, program or tool via Contractor for gaining unauthorized access to the accounts of other parties, including but not limited to, other Contractor clients, customers or account holders or other Contractor systems. Client shall not use Subscription Services to make unauthorized attempts to access the systems and networks of others. Client shall not use Contractor’s services as a door or signpost to another server. (e) Client shall not use Subscription Services in a manner in which system or network resources are unreasonably denied to other Contractor clients. (f) Client will have password access to the VCMS through the Subscription Services. Client agrees to be responsible for keeping all passwords secure and will immediately notify Contractor if a password is lost, stolen or compromised in any way. Client shall be responsible for all use of Subscription Services accessed through the Client’s passwords. The Client’s passwords are not transferable to any third party and are subject to any limits established by Contractor. 2. The Internet. Client acknowledges that the reliability, availability and performance of resources accessed through the Internet are beyond Contractor’s control and are not in any way warranted or supported by Contractor. Client acknowledges that safeguards relative to copyright, ownership, decency, reliability and integrity of content may be entirely lacking with respect to the Internet and content accessible through it. Contractor makes no warranty that any systems accessed will be free of computer viruses. Client is responsible for making backup copies of their files. Client assumes all risk and liability of its use of the Internet. Client specifically acknowledges that Contractor provides access to other systems not controlled by Contractor including, but not limited to, discussion groups, RSS feeds, websites and databases, that may contain pictures and language intended for adult audiences. Client further understands that Contractor is not responsible for any damages that may result from exposure to such material and Client agrees to hold Contractor harmless from any damages that may result. 3. Domain Name and Secure Digital Certificate. If agreed to under this Agreement, Contractor will apply for a custom domain name of Client’s choosing. Contractor cannot guarantee the availability of any particular name. Client is responsible for all fees charged by the registrar (i.e. Verisign or Dotster) including setup and renewal fees. Client shall be responsible for all licensing fees, if any, including but not limited to secure digital certificate renewal fees. Contractor shall not be responsible for maintaining or renewing domain names, digital certificates, or any other third party registrations. 4. Breach. If Client breaches any term of this Addendum and/or the Agreement, Contractor reserves the right to suspend access to the Client’s Website without prior notice and may terminate this Addendum and/or the Agreement. However, if access is only suspended, Client shall remain liable for all payments due hereunder as if access had not been interrupted. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1322 Agenda Date: 5/21/2015 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.13 SUBJECT/RECOMMENDATION: Approve increasing the Blanket Purchase Order (BPO123388) to Ruth Eckerd Hall, Inc. (REH) by $500,000, from $419,400 to $919,400, to reimburse REH for concert series entertainment in Coachman Park. (consent) SUMMARY: BPO 123388 to REH is the annual funding agreement between the City and REH ($400,000 per year), as well as payment for the operation of the Clearwater Community Chorus ($19,400). The funding agreement was approved on March 1, 2001 and the Clearwater Community Chorus agreement was approved on November 3, 2005. REH has partnered and is co-producing events with city staff to secure quality entertainment for the concert series in Coachman Park, as they are impractical to bid. Staff is requesting that this BPO be increased by $500,000 to reimburse REH for entertainment contracts they arrange in regard to the concerts. The City is not obligated to use any or the entire amount being requested however, it is estimated that to get the quality of entertainment desired that it will cost between $350,000 to $500,000. APPROPRIATION CODE AND AMOUNT: Funding for this increase will come from existing seed money ($275,000) which was approved by the Council on October 2, 2014 as well as revenue generated from the concerts and placed in Special Events Code 181-99865. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/21/2015 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2015-03007 Agenda Date: 5/21/2015 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1701 Evans Drive; and pass Ordinances 8708-15, 8709-15 and 8710-15 on first reading. (ANX2015-03007) SUMMARY: This voluntary annexation petition involves one parcel of land totaling 0.228 acres. The parcel is occupied by a single-family dwelling and is located on the northeast corner of Owen Drive and SR 590. The applicant is requesting annexation in order to receive solid waste service and sanitary sewer service from the City. The property is contiguous to existing city boundaries along the north, west, and east. It is proposed that the property be assigned a Future Land Use Map designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The property currently receives water service from Pinellas County. Collection of solid waste will be provided to the property by the City. The applicant has paid the sewer impact and assessment fee in full, and has been connected to the sanitary sewer system. The property is located within Police District III and service will be administered through the district headquarters located at 2851 McMullen Booth Road. Fire and emergency medical services will be provided to the property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Page 1 City of Clearwater Printed on 5/21/2015 File Number: ANX2015-03007 Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. ·The proposed Residential Low (RL) Land Use Map category is consistent with the current Countywide Plan designation of the property. The Residential Low (RL) designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the Low Medium Density Residential (LMDR) District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and ·The property proposed for annexation is contiguous to existing City boundaries along the north, west and east; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/21/2015 Ordinance No. 8708-15 ORDINANCE NO. 8708-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE NORTHEAST CORNER OF EVANS DRIVE AND SR 590, WHOSE POST OFFICE ADDRESS IS 1701 EVANS DRIVE, CLEARWATER, FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 30, Block 6, VIRGINIA GROVE TERRACE FOURTH ADDITION, according to the map or plat thereof as recorded in Plat Book 37, Page 75, of the Public Records of Pinellas County, Florida; (ANX2015-03007) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8708-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION MAP Owner(s): John Tedesco and Traci Temmen Case: ANX2015-03007 Site: 1701 Evans Drive Property Size(Acres): ROW (Acres): 0.234 N/A Land Use Zoning PIN: 05-29-16-94392-006-0300 From : RL R-3 Atlas Page: 264A To: RL LMDR 50 50 66 66 66 71424 94392943749435615 16 17 18 19 20 21 2223 24 25 26 27 28 29 3043 44 45 46 47 48 49 50 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 22 23 24 25 26 27 28 29 30 605060 60 606060 640415 6 1 2 3 4 5 6 7 8 912 13 14 15 16 17 18 1920 123 4 5 6 7 8 1516 17 1819202122 1 2 3 4 5 1213141516 1 2 3 4 1 2 3 4 21 22 23 24 1 2 3 4 5 6 7 TRACT A 22/01 AC 1 1 1 SR 590 OWEN DR EVANS DR LUCAS DR KUMQUAT DR THOMAS DR AUDREY DR WEST VIRGINIA LN SHADDOCK DR PINEAPPLE LN 2729273927432749275527592753152027122713 272327292735274127471512 1554 1502 1506 1512 1602 1600 1508 1510 1604 1705 1705 1716 1712 1728 1721 1717 1708 1712 1716 1720 1728 1732 1716 1718 27001707 1719 1725 1730 1719 1728 1732 1590 1636 1654 1618 26611700 1509 2754273027322720274827421619 275427261517 273015132667 2722275527432749273927531516 15081537 1573 1591 1572 1673 1637 1539 1500 1504 1717 1724 27481717 1721 1725 1729 1715 1701 1704 1708 1720 1732 1701 1705 1709 1704 1724 1701 1721 1725 1729 1704 1712 1733 1713 1701 1737 1743 1700 1718 1706 1712 1724 1736 1701 1707 1715 1725 1737 00 706 712 718 724 730 736 742 1731 1724 1670 1680 26551729 27421655 1509 1691 27381521 -Not to Scale--Not a Survey-Rev. 03/12/15 Ordinance No. 8709-15 ORDINANCE NO. 8709-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTHEAST CORNER OF EVANS DRIVE AND SR 590, WHOSE POST OFFICE ADDRESS IS 1701 EVANS DRIVE, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 30, Block 6, VIRGINIA GROVE TERRACE FOURTH ADDITION, according to the map or plat thereof as recorded in Plat Book 37, Page 75, of the Public Records of Pinellas County, Florida; Residential Low (RL) (ANX2015-03007) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8708-15. Ordinance No. 8709-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): John Tedesco and Traci Temmen Case: ANX2015-03007 Site: 1701 Evans Drive Property Size(Acres): ROW (Acres): 0.234 N/A Land Use Zoning PIN: 05-29-16-94392-006-0300 From : RL R-3 Atlas Page: 264A To: RL LMDR 50 50 66 66 66 71424 94392943749435615 16 17 18 19 20 21 2223 24 25 26 27 28 29 3043 44 45 46 47 48 49 50 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 22 23 24 25 26 27 28 29 30 605060 60 606060 640415 6 1 2 3 4 5 6 7 8 912 13 14 15 16 17 18 1920 123 4 5 6 7 8 1516 17 1819202122 1 2 3 4 5 1213141516 1 2 3 4 1 2 3 4 21 22 23 24 1 2 3 4 5 6 7 TRACT A 22/01 AC 1 1 1 RL RLRL RL RU RLRU RL RL RL RL RL RL RLRL R/OL RL P P SR 590 OWEN DR EVANS DR LUCAS DR KUMQUAT DR THOMAS DR AUDREY DR WEST VIRGINIA LN SHADDOCK DR PINEAPPLE LN 27292739274927552759275327122713272327292741274715121502 1506 1602 1600 1508 1604 1705 1705 1716 1712 1728 1721 1708 1712 1716 1720 1728 1732 1716 27001707 1725 1719 1728 1732 1590 1654 1618 26611700 1509 2754273027322720274827422754272627301513 27222755274327492739274327531520 1516 273515081537 1573 1591 1554 1572 1673 1637 1539 1500 1504 1512 1510 1717 1724 27481717 1721 1725 1729 1715 1701 1704 1708 1720 1732 1701 1705 1709 1717 1704 1724 1701 1721 1725 1729 1704 1712 1718 1719 1733 1713 1701 1737 1743 1700 1718 1706 1712 1724 1730 1736 1701 1707 1715 1725 1737 00 706 712 718 724 730 736 742 1731 1724 1636 1670 1680 26551729 27421655 1509 1619 1517 1691 273826671521 -Not to Scale--Not a Survey-Rev. 03/12/15 Ordinance No. 8710-15 ORDINANCE NO. 8710-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE NORTHEAST CORNER OF EVANS DRIVE AND SR 590, WHOSE POST OFFICE ADDRESS IS 1701 EVANS DRIVE, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8708-15. Property Zoning District Lot 30, Block 6, VIRGINIA GROVE TERRACE FOURTH ADDITION, according to the map or plat thereof as recorded in Plat Book 37, Page 75, of the Public Records of Pinellas County, Florida; Low Medium Density Residential (LMDR) (ANX2015-03007) Ordinance No. 8710-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): John Tedesco and Traci Temmen Case: ANX2015-03007 Site: 1701 Evans Drive Property Size(Acres): ROW (Acres): 0.234 N/A Land Use Zoning PIN: 05-29-16-94392-006-0300 From : RL R-3 Atlas Page: 264A To: RL LMDR 50 50 66 66 66 71424 94392943749435615 16 17 18 19 20 21 2223 24 25 26 27 28 29 3043 44 45 46 47 48 49 50 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 22 23 24 25 26 27 28 29 30 605060 60 606060 640415 6 1 2 3 4 5 6 7 8 912 13 14 15 16 17 18 1920 123 4 5 6 7 8 1516 17 1819202122 1 2 3 4 5 1213141516 1 2 3 4 1 2 3 4 21 22 23 24 1 2 3 4 5 6 7 TRACT A 22/01 AC 1 1 1 LMDR O MDR SR 590 OWEN DR EVANS DR LUCAS DR KUMQUAT DR THOMAS DR AUDREY DR WEST VIRGINIA LN SHADDOCK DR PINEAPPLE LN 2729273927432749275527592753152027122713 272327292735274127471512 1554 1502 1506 1512 1602 1600 1508 1510 1604 1705 1705 1716 1712 1728 1721 1717 1708 1712 1716 1720 1728 1732 1716 1718 27001707 1719 1725 1730 1719 1728 1732 1590 1636 1654 1618 26611700 1509 2754273027322720274827421619 275427261517 273015132667 2722LDRLMDR LMDR LMDR P 275527432749273927531516 15081537 1573 1591 1572 1673 1637 1539 1500 1504 1717 1724 27481717 1721 1725 1729 1715 1701 1704 1708 1720 1732 1701 1705 1709 1704 1724 1701 1721 1725 1729 1704 1712 1733 1713 1701 1737 1743 1700 1718 1706 1712 1724 1736 1701 1707 1715 1725 1737 00 706 712 718 724 730 736 742 1731 1724 1670 1680 26551729 27421655 1509 1691 27381521 -Not to Scale--Not a Survey-Rev. 03/12/15 LOCATION MAP Owner(s): John Tedesco and Traci Temmen Case: ANX2015-03007 Site: 1701 Evans Drive Property Size(Acres): ROW (Acres): 0.234 N/A Land Use Zoning PIN: 05-29-16-94392-006-0300 From : RL R-3 Atlas Page: 264A To: RL LMDR ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 03/12/15 US-19 AERIAL PHOTOGRAPH Owner(s): John Tedesco and Traci Temmen Case: ANX2015-03007 Site: 1701 Evans Drive Property Size(Acres): ROW (Acres): 0.234 N/A Land Use Zoning PIN: 05-29-16-94392-006-0300 From : RL R-3 Atlas Page: 264A To: RL LMDR SR 590 SR 590 OWEN DR OWEN DR EVANS DR EVANS DR LUCAS DR LUCAS DR KUMQUAT DR KUMQUAT DR THOMAS DR THOMAS DR AUDREY DR AUDREY DR WEST VIRGINIA LN WEST VIRGINIA LN SHADDOCK DR SHADDOCK DR PINEAPPLE LN PINEAPPLE LN -Not to Scale--Not a Survey-Rev. 03/12/15 EXISTING SURROUNDING USES MAP Owner(s): John Tedesco and Traci Temmen Case: ANX2015-03007 Site: 1701 Evans Drive Property Size(Acres): ROW (Acres): 0.234 N/A Land Use Zoning PIN: 05-29-16-94392-006-0300 From : RL R-3 Atlas Page: 264A To: RL LMDR 50 50 66 66 66 71424 94392943749435615 16 17 18 19 20 21 2223 24 25 26 27 28 29 3043 44 45 46 47 48 49 50 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 922 23 24 25 26 27 28 29 30 22 23 24 25 26 27 28 29 30 605060 60 606060 640415 6 1 2 3 4 5 6 7 8 912 13 14 15 16 17 18 1920 123 4 5 6 7 8 1516 17 1819202122 1 2 3 4 5 1213141516 1 2 3 4 1 2 3 4 21 22 23 24 1 2 3 4 5 6 7 TRACT A 22/01 AC 1 1 1 SR 590 OWEN DR EVANS DR LUCAS DR KUMQUAT DR THOMAS DR AUDREY DR WEST VIRGINIA LN SHADDOCK DR PINEAPPLE LN 2729273927432749275527592753152027122713 272327292735274127471512 1554 1502 1506 1512 1602 1600 1508 1510 1604 1705 1705 1716 1712 1728 1721 1717 1708 1712 1716 1720 1728 1732 1716 1718 27001707 1719 1725 1730 1719 1728 1732 1590 1636 1654 1618 26611700 1509 2754273027322720274827421619 275427261517 273015132667 2722275527432749273927531516 15081537 1573 1591 1572 1673 1637 1539 1500 1504 1717 1724 27481717 1721 1725 1729 1715 1701 1704 1708 1720 1732 1701 1705 1709 1704 1724 1701 1721 1725 1729 1704 1712 1733 1713 1701 1737 1743 1700 1718 1706 1712 1724 1736 1701 1707 1715 1725 1737 00 706 712 718 724 730 736 742 1731 1724 1670 1680 26551729 27421655 1509 1691 27381521 -Not to Scale--Not a Survey-Rev. 03/12/15 Single Family ResidentialSingle Family Residential Single Family Residential Single Family Residential View looking east at the subject property, 1701 Evans Drive South of the subject property North of the subject property Across the street, to the west of the subject property ANX2015-03007 Tedesco, John & Temmen, Traci 1701 Evans Drive View looking northerly along Evans Drive View looking southerly along Evans Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2015-03008 Agenda Date: 5/21/2015 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1220 Aloha Lane, 1273 Union Street, 1276 and 1280 Bertland Way, 1908 Macomber Avenue, and 1297 North Betty Lane; and pass Ordinances 8711-15, 8712-15 and 8713-15 on first reading. (ANX2015-03008) SUMMARY: This voluntary annexation petition involves six parcels of land totaling 0.944 acres. All parcels are occupied by single-family dwellings. The six lots are located south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576) and west of Kings Highway. The applicants are requesting annexation in order to receive solid waste service from the City, and to connect to City sewer as part of the City’s Idlewild/The Mall Septic-to-Sewer Project. The properties are contiguous to existing City limits along at least one property boundary. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Urban (RU) and a zoning district of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. Four of the applicants have paid the required sewer impact fee in full and have been connected to the City sewer system. The other two have paid the sewer impact fee in full and are currently awaiting connection to the City sewer system. The properties are located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to these properties by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Page 1 City of Clearwater Printed on 5/21/2015 File Number: ANX2015-03008 Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. ·The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of these properties. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties is consistent with the uses allowed in the District and the properties exceed the District’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and ·The properties proposed for annexation are contiguous to existing City limits along at least one property boundary; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/21/2015 Ordinance No. 8711-15 ORDINANCE NO. 8711-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF UNION STREET, EAST OF DOUGLAS AVENUE, NORTH OF SUNSET POINT ROAD, AND WEST OF KINGS HIGHWAY, WHOSE POST OFFICE ADDRESSES ARE 1220 ALOHA LANE, 1273 UNION STREET, 1276 AND 1280 BERTLAND WAY, 1908 MACOMBER AVENUE, AND 1927 NORTH BETTY LANE, ALL IN CLEARWATER, FLORIDA 33755, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the maps attached hereto as Exhibits B and C have petitioned the City of Clearwater to annex the properties into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Descriptions; (ANX2015-03008) The maps attached as Exhibit B and C are hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8711-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2015‐03008 ========================================================================================= No. Parcel ID Legal Description Address 1. 03-29-15-46998-000-0030 Lot 3 1273 Union Street The above in KNIGHTS ACRES subdivision, as recorded in PLAT BOOK 11, PAGE 67, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 2. 03-29-15-83970-000-0051 South 90 feet of Lots 5 and 6 1908 Macomber Avenue The above in SOUTH BINGHAMTON PARK subdivision, as recorded in PLAT BOOK 12, PAGE 81, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 3. 03-29-15-28098-000-0490 Lot 49 1280 Bertland Way 4. 03-29-15-28098-000-0480 Lot 48 1276 Bertland Way The above in FLORADEL subdivision, as recorded in PLAT BOOK 15, PAGE 7, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 5. 03-29-15-87912-003-0060 Lot 6, Block 3 1220 Aloha Lane The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 6. 03-29-15-49986-000-0140 Lot 14 1927 North Betty Lane The above in LANGE’S REPLAT OF BROWN’S SUBDIVISION, as recorded in PLAT BOOK 24, PAGE 74, of the Public Records of Pinellas County, Florida. Exhibit B PROPOSED ANNEXATION (1 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 60 60 606060 6060606060 60 60606045 4040 15840 46998 80388 AB F G K L A B C A B C E 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 (2 1 10 14 15 16 17 18 19 20 21 22 232425262728293031 14 15 16 17 18 19 20 21 22 232425262728293031 10 11 12 13 14 15 16 17 1 234 5 6 7 8 9101112 13 14 15 16 17 18 19 20 21222324 25 26 27 28 29 30 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 151617181920 2122 23 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 18 60 63 30 36 11 1 6 111 1 UNION ST BETTY LN IDLEWILD DR PALM ST WOODLAWN TER POINSETTA AVE BERMUDA ST ARBELIA ST 13301301122713331999 132520661267126313112081 2020 2021 2087 133113211325131712441271126313222070 20721309 131013002026 2028 130020251317 12831277127312711267126512351231202212912022 126012561252124612651261125712451243129012841280127212661226128212832060 2080A 2026 2031124412351245125312711275 2064 20202010 131012732048 20441265125512592073 2071 2079 2083 12342027 2015 127412782031 2067 2050 2058 20252021 2040 20141259 2077 2076 2063 2049 2047 2048 2052 2063 2065 2069 295291287126125324924512412024 2028 2030 12961286126612621232123512921260125412501246124212312044129312791277127112671265125912551251124712451239123512761268126412621256125012421234123212282060 2064 20661283127912751267125512571251123912351233127012661262126012561250124612381234123012241247124512411237 2056 2035 20392043 2017 2068A 2080B 2068B 1244½-Not to Scale--Not a Survey-Rev. 3/16/2015 Exhibit C PROPOSED ANNEXATION (2 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 303060 60 6060606060 80 608060 3860 60 60 604040 333050333060 6060 45 45 60 30 30 2809828674 499868397087912 O F G 1 2 3 4 5 6 7 8 9 14 15 16 17 18 1 14 15 16 17 18 19 20 21 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38394041424344 45 46 47 48 49 50 51 4 5 6 7 8 9 13 14 15 16 17 18 13 14 15 16 17 18 192021222324 25 1234 789 10 11 12 13 14 12 1 2 3 4 5 6 7891011 1213 1415 1617 1819 2021 2223 2425 2627 2829 3031 3233 3435 3637 3839 4041 4243 4445 4647 48 49 50 51 52 53 54 55 56 4 5 6 7 11 12 13 14 15 16 3 4 5 6 7 11 12 13 14 4 5 6 7 8 1 2 3 4 5 6 7 8 22 60503360 60 8541945123456 42/015 1 1 1 1 1 1 1 BETTY LN SEDEEVA CIR N SUNSET POINT RD STATE ST CHENANGO AVE COLES RD MACOMBER AVE BERTLAND WAY SHERIDAN RD 12871943 1963 1913 127312711969 12881958 1960 1925 1927 1925 1217121312081915 1917 121612181215121112131915 128712271223121112221237122312251230196912901950 1952 129012861282127812741942 1327125112241971 13291923 13141304130213001901 1903 124612481916 1918 1924 1926 1932 1938 1936 1940 1913 1947 1949 1943 1946 1952 1954 1964 12841274127912751267125512511239 1231121212061232122612211229123312371916 1918 1920 1937 1941 1909 11987 1936 1929 1928 120912051234122412101904 191012311216 1933 1931 1928 1927 1921 1919 1914 1918 1940 1219128319201926 1961 1974 1978 122512331932129412731938 1936 1930 129512951992 1979 1927 1901 12561935 1917 1937 1908 1940 1944 1919 1921 1923 12891285128112771933 1962 128012761245 1249 1251 1257 1261 121111111111111111981 122412141226122012121212121799Traf-Not to Scale--Not a Survey-Rev. 3/16/2015 Ordinance No. 8712-15 ORDINANCE NO. 8712-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY SOUTH OF UNION STREET, EAST OF DOUGLAS AVENUE, NORTH OF SUNSET POINT ROAD, AND WEST OF KINGS HIGHWAY, WHOSE POST OFFICE ADDRESSES ARE 1220 ALOHA LANE, 1273 UNION STREET, 1276 AND 1280 BERTLAND WAY, 1908 MACOMBER AVENUE, AND 1927 NORTH BETTY LANE, ALL IN CLEARWATER, FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for Legal Descriptions;Residential Urban (RU) (ANX2015-03008) The maps attached as Exhibits B and C are hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8711-15. Ordinance No. 8712-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2015‐03008 ========================================================================================= No. Parcel ID Legal Description Address 1. 03-29-15-46998-000-0030 Lot 3 1273 Union Street The above in KNIGHTS ACRES subdivision, as recorded in PLAT BOOK 11, PAGE 67, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 2. 03-29-15-83970-000-0051 South 90 feet of Lots 5 and 6 1908 Macomber Avenue The above in SOUTH BINGHAMTON PARK subdivision, as recorded in PLAT BOOK 12, PAGE 81, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 3. 03-29-15-28098-000-0490 Lot 49 1280 Bertland Way 4. 03-29-15-28098-000-0480 Lot 48 1276 Bertland Way The above in FLORADEL subdivision, as recorded in PLAT BOOK 15, PAGE 7, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 5. 03-29-15-87912-003-0060 Lot 6, Block 3 1220 Aloha Lane The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 6. 03-29-15-49986-000-0140 Lot 14 1927 North Betty Lane The above in LANGE’S REPLAT OF BROWN’S SUBDIVISION, as recorded in PLAT BOOK 24, PAGE 74, of the Public Records of Pinellas County, Florida. Exhibit B FUTURE LAND USE MAP (1 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 60 60 606060 6060606060 60 60606045 4040 15840 46998 80388 AB F G K L A B C A B C E 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 (2 1 10 14 15 16 17 18 19 20 21 22 232425262728293031 14 15 16 17 18 19 20 21 22 232425262728293031 10 11 12 13 14 15 16 17 1 234 5 6 7 8 9101112 13 14 15 16 17 18 19 20 21222324 25 26 27 28 29 30 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 151617181920 2122 23 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 18 60 63 30 36 11 1 6 111 1 RU RU RU RU RU RU RU RU RU RU RM RU RU RM RU RU RU UNION ST BETTY LN IDLEWILD DR PALM ST WOODLAWN TER POINSETTA AVE BERMUDA ST ARBELIA ST 1330130112271333132520661267126313112081 2020 2021 2087 1331131712441271126313222070 2072 131013002026 2028 2025 128312771273126512351231202212912022 126012561252124612651261125712451243129012841280127212661226128212832060 2080A 2026 2031124412351245125312711275 2064 20202010 131019991273 2048 20441265125512592073 2071 2079 2083 12342027 2015 127412782031 132113252067 2050 2058 20252021 2040 20141259 2077 2076 2063 20491309 2047 2048 2052 2063 2065 2069 1300131729529128712711267126125324924512412024 2028 2030 12961286126612621232123512921260125412501246124212312044129312791277127112671265125912551251124712451239123512761268126412621256125012421234123212282060 2064 20661283127912751267125512571251123912351233127012661262126012561250124612381234123012241247124512411237 2056 2035 20392043 2017 2068A 2080B 2068B 1244½-Not to Scale--Not a Survey-Rev. 3/16/2015 Exhibit C FUTURE LAND USE MAP (2 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 303060 60 6060606060 80 608060 3860 60 60 604040 333050333060 6060 45 45 60 30 30 2809828674 499868397087912 O F G 1 2 3 4 5 6 7 8 9 14 15 16 17 18 1 14 15 16 17 18 19 20 21 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38394041424344 45 46 47 48 49 50 51 4 5 6 7 8 9 13 14 15 16 17 18 13 14 15 16 17 18 192021222324 25 1234 789 10 11 12 13 14 12 1 2 3 4 5 6 7891011 1213 1415 1617 1819 2021 2223 2425 2627 2829 3031 3233 3435 3637 3839 4041 4243 4445 4647 48 49 50 51 52 53 54 55 56 4 5 6 7 11 12 13 14 15 16 3 4 5 6 7 11 12 13 14 4 5 6 7 8 1 2 3 4 5 6 7 8 22 60503360 60 8541945123456 42/015 1 1 1 1 1 1 1 RU RU I RU RU RU RU RU RU R/OS P RU RU P RU RURU RU RU RU P RU RM BETTY LN SEDEEVA CIR N SUNSET POINT RD STATE ST CHENANGO AVE COLES RD MACOMBER AVE BERTLAND WAY SHERIDAN RD 12871943 1963 1913 127312881958 1960 1925 1927 1217121312081915 1917 12181215121112131915 128712271237122312251230196912901950 1952 129012861282127812741942 13271971 13291923 13141304130213001901 1903 124612481916 1918 1924 1926 1932 1938 1936 1940 1913 1949 1943 1946 1952 1954 1964 1284127412791275125512511239 1231121212061232122612211229123312371916 1918 1920 1937 1941 1909 11987 12711969 1936 1929 1925 1928 120912051234122412101904 1910121612311216 1933 1931 1928 1927 1921 1919 1914 1918 1940 1219128319201926 1961 1974 1978 122512231211122212331932129412731938 1936 1930 12951295125112241992 1979 1927 1901 12561935 1917 1937 1908 1940 1944 1919 1921 1923 12891285128112771947 1933 1962 1280127612671245 1249 1251 1257 1261 121111111111111111981 122412141226122012121212121799Traf-Not to Scale--Not a Survey-Rev. 3/20/2015 Ordinance No. 8713-15 ORDINANCE NO. 8713-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES GENERALLY SOUTH OF UNION STREET, EAST OF DOUGLAS AVENUE, NORTH OF SUNSET POINT ROAD, AND WEST OF KINGS HIGHWAY, WHOSE POST OFFICE ADDRESSES ARE 1220 ALOHA LANE, 1273 UNION STREET, 1276 AND 1280 BERTLAND WAY, 1908 MACOMBER AVENUE, AND 1927 NORTH BETTY LANE, ALL IN CLEARWATER, FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The maps attached as Exhibits B and C are hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8711-15. Property Zoning District See attached Exhibit A for Legal Descriptions; Low Medium Density Residential (LMDR) (ANX2015-03008) Ordinance No. 8713-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2015‐03008 ========================================================================================= No. Parcel ID Legal Description Address 1. 03-29-15-46998-000-0030 Lot 3 1273 Union Street The above in KNIGHTS ACRES subdivision, as recorded in PLAT BOOK 11, PAGE 67, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 2. 03-29-15-83970-000-0051 South 90 feet of Lots 5 and 6 1908 Macomber Avenue The above in SOUTH BINGHAMTON PARK subdivision, as recorded in PLAT BOOK 12, PAGE 81, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 3. 03-29-15-28098-000-0490 Lot 49 1280 Bertland Way 4. 03-29-15-28098-000-0480 Lot 48 1276 Bertland Way The above in FLORADEL subdivision, as recorded in PLAT BOOK 15, PAGE 7, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 5. 03-29-15-87912-003-0060 Lot 6, Block 3 1220 Aloha Lane The above in SUNSET KNOLL subdivision, as recorded in PLAT BOOK 24, PAGE 26, of the Public Records of Pinellas County, Florida. No. Parcel ID Legal Description Address 6. 03-29-15-49986-000-0140 Lot 14 1927 North Betty Lane The above in LANGE’S REPLAT OF BROWN’S SUBDIVISION, as recorded in PLAT BOOK 24, PAGE 74, of the Public Records of Pinellas County, Florida. Exhibit B ZONING MAP (1 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 60 60 606060 6060606060 60 60606045 4040 15840 46998 80388 AB F G K L A B C A B C E 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 (2 1 10 14 15 16 17 18 19 20 21 22 232425262728293031 14 15 16 17 18 19 20 21 22 232425262728293031 10 11 12 13 14 15 16 17 1 234 5 6 7 8 9101112 13 14 15 16 17 18 19 20 21222324 25 26 27 28 29 30 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 151617181920 2122 23 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 18 60 63 30 36 11 1 6 111 1 UNION ST BETTY LN IDLEWILD DR PALM ST WOODLAWN TER POINSETTA AVE BERMUDA ST ARBELIA ST LMDR MDR 13301301122713331999 132520661267126313112081 2020 2021 2087 133113211325131712441271126313222070 20721309 131013002026 2028 130020251317 12831277127312711267126512351231202212912022 126012561252124612651261125712451243129012841280127212661226128212832060 2080A LMDR LMDR 2026 2031124412351245125312711275 2064 20202010 131012732048 20441265125512592073 2071 2079 2083 12342027 2015 127412782031 2067 2050 2058 20252021 2040 20141259 2077 2076 2063 2049 2047 2048 2052 2063 2065 2069 295291287126125324924512412024 2028 2030 12961286126612621232123512921260125412501246124212312044129312791277127112671265125912551251124712451239123512761268126412621256125012421234123212282060 2064 20661283127912751267125512571251123912351233127012661262126012561250124612381234123012241247124512411237 2056 2035 20392043 2017 2068A 2080B 2068B 1244½-Not to Scale--Not a Survey-Rev. 3/16/2015 Exhibit C ZONING MAP (2 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 303060 60 6060606060 80 608060 3860 60 60 604040 333050333060 6060 45 45 60 30 30 2809828674 499868397087912 O F G 1 2 3 4 5 6 7 8 9 14 15 16 17 18 1 14 15 16 17 18 19 20 21 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38394041424344 45 46 47 48 49 50 51 4 5 6 7 8 9 13 14 15 16 17 18 13 14 15 16 17 18 192021222324 25 1234 789 10 11 12 13 14 12 1 2 3 4 5 6 7891011 1213 1415 1617 1819 2021 2223 2425 2627 2829 3031 3233 3435 3637 3839 4041 4243 4445 4647 48 49 50 51 52 53 54 55 56 4 5 6 7 11 12 13 14 15 16 3 4 5 6 7 11 12 13 14 4 5 6 7 8 1 2 3 4 5 6 7 8 22 60503360 60 8541945123456 42/015 1 1 1 1 1 1 1 BETTY LN SEDEEVA CIR N SUNSET POINT RD STATE ST CHENANGO AVE COLES RD MACOMBER AVE BERTLAND WAY SHERIDAN RD LMDR I LMDR MDR OS/R 12871943 1963 1913 127312711969 12881958 1960 1925 1927 1925 1217121312081915 1917 121612181215121112131915 12871227122312111237122312251230196912901950 1952 127812741942 132712511971 13291923 13141304130213001901 1903 124612481916 1918 1924 1926 1932 1938 1936 1940 1913 1947 1949 1943 1946 1952 1954 1964 12841274127912751267125512511239 12311212120612321221122912331237LMDR LMDR LMDR LMDR LMDR MD 1916 1918 1920 1937 1941 1909 11987 1936 1929 1928 120912051234122412101904 191012311216 1933 1931 1928 1927 1921 1919 1914 1918 1940 1219128319201926 1961 1974 1978 1225122212331932129412901286128212731938 1936 1930 1295129512241992 1979 1927 1901 12561935 1917 1937 1908 1940 1944 1919 1921 1923 12891285128112771933 1962 128012761245 1249 1251 1257 1261 121111111111111111981 1224121412261220121212261212121799Traf-Not to Scale--Not a Survey-Rev. 3/16/2015 LOCATION MAP Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR ^ ^ ^ ^ ^UNION ST BETTY LN KINGS HWY DOUGLAS AVE SUNSET POINT RD IDLEWILD DR WOODLAWN TER PALM ST STATE ST BERMUDA ST POINSETTA AVE SEDEEVA CIR N ARBELIA ST THE MALL CHENANGO AVE EVERGREEN AVE FREEDOM DR IVA ST COLES RD SEDEEVA CIR S SPRINGTIME AVE PORT WAY PLAZA DOLORESPINECREST WAY -Not to Scale--Not a Survey-Rev. 3/16/2015 AERIAL PHOTOGRAPH (1 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR UNION ST UNION ST BETTY LN BETTY LN IDLEWILD DR IDLEWILD DR PALM ST PALM ST WOODLAWN TER WOODLAWN TER POINSETTA AVE POINSETTA AVE BERMUDA ST BERMUDA ST ARBELIA ST ARBELIA ST PINECREST WAY PINECREST WAY City of Clearwater-Not to Scale--Not a Survey-Rev. 3/16/2015 AERIAL PHOTOGRAPH (2 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR BETTY LN BETTY LN SEDEEVA CIR NSEDEEVA CIR N SUNSET POINT RD SUNSET POINT RD STATE ST STATE ST CHENANGO AVE CHENANGO AVE COLES RD COLES RD MACOMBER AVE MACOMBER AVE SEDEEVA CIR SSEDEEVA CIR SBERTLAND WAY BERTLAND WAY ALOHA LN ALOHA LN SHERIDAN RD SHERIDAN RD SYLVAN DRSYLVAN DRELAND DRELAND DRSETTA ASETTA A-Not to Scale--Not a Survey-Rev. 3/16/2015 EXISTING SURROUNDING USES MAP (1 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 60 60 606060 6060606060 60 60606045 4040 15840 46998 80388 AB F G K L A B C A B C E 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 (2 1 10 14 15 16 17 18 19 20 21 22 232425262728293031 14 15 16 17 18 19 20 21 22 232425262728293031 10 11 12 13 14 15 16 17 1 234 5 6 7 8 9101112 13 14 15 16 17 18 19 20 21222324 25 26 27 28 29 30 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 151617181920 2122 23 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 78 9 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 18 60 63 30 36 11 1 6 111 1 UNION ST BETTY LN IDLEWILD DR PALM ST WOODLAWN TER POINSETTA AVE BERMUDA ST ARBELIA ST 13301301122713331999 132520661267126313112081 2020 2021 2087 133113211325131712441271126313222070 20721309 131013002026 2028 130020251317 12831277127312711267126512351231202212912022 126012561252124612651261125712451243129012841280127212661226128212832060 2080A 2026 2031124412351245125312711275 2064 20202010 131012732048 20441265125512592073 2071 2079 2083 12342027 2015 127412782031 2067 2050 2058 20252021 2040 20141259 2077 2076 2063 2049 2047 2048 2052 2063 2065 2069 295291287126125324924512412024 2028 2030 12961286126612621232123512921260125412501246124212312044129312791277127112671265125912551251124712451239123512761268126412621256125012421234123212282060 2064 20661283127912751267125512571251123912351233127012661262126012561250124612381234123012241247124512411237 2056 2035 20392043 2017 2068A 2080B 2068B 1244½-Not to Scale--Not a Survey-Rev. 3/16/2015 Single Family Residential Single Family Residential Multi Family Residential EXISTING SURROUNDING USES MAP (2 OF 2) Owner(s): Multiple Owners Case: ANX2015-03008 Site: Idlewild Septic to Sewer Project Area: Six properties generally south of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576), and west of Kings Highway Property Size(Acres): ROW (Acres): 0.945 N/A Land Use Zoning PIN: Parcels – See Exhibit A From : RU R-4 Atlas Page: 251B To: RU LMDR 303060 60 6060606060 80 608060 3860 60 60 604040 333050333060 6060 45 45 60 30 30 2809828674 499868397087912 O F G 1 2 3 4 5 6 7 8 9 14 15 16 17 18 1 14 15 16 17 18 19 20 21 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38394041424344 45 46 47 48 49 50 51 4 5 6 7 8 9 13 14 15 16 17 18 13 14 15 16 17 18 192021222324 25 1234 789 10 11 12 13 14 12 1 2 3 4 5 6 7891011 1213 1415 1617 1819 2021 2223 2425 2627 2829 3031 3233 3435 3637 3839 4041 4243 4445 4647 48 49 50 51 52 53 54 55 56 4 5 6 7 11 12 13 14 15 16 3 4 5 6 7 11 12 13 14 4 5 6 7 8 1 2 3 4 5 6 7 8 22 60503360 60 8541945123456 42/015 1 1 1 1 1 1 1 BETTY LN SEDEEVA CIR N SUNSET POINT RD STATE ST CHENANGO AVE COLES RD MACOMBER AVE BERTLAND WAY SHERIDAN RD 12871943 1963 1913 127312711969 12881958 1960 1925 1927 1925 1217121312081915 1917 121612181215121112131915 128712271223121112221237122312251230196912901950 1952 129012861282127812741942 1327125112241971 13291923 13141304130213001901 1903 124612481916 1918 1924 1926 1932 1938 1936 1940 1913 1947 1949 1943 1946 1952 1954 1964 12841274127912751267125512511239 1231121212061232122612211229123312371916 1918 1920 1937 1941 1909 11987 1936 1929 1928 120912051234122412101904 191012311216 1933 1931 1928 1927 1921 1919 1914 1918 1940 1219128319201926 1961 1974 1978 122512331932129412731938 1936 1930 129512951992 1979 1927 1901 12561935 1917 1937 1908 1940 1944 1919 1921 1923 12891285128112771933 1962 128012761245 1249 1251 1257 1261 121111111111111111981 122412141226122012121212121799Traf-Not to Scale--Not a Survey-Rev. 3/16/2015 Multi Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential View looking north at the subject property, 1220 Aloha Lane East of the subject property West of the subject property Across the street, to the south of the subject property ANX2015-03008 Gugliuzza, Anthony P. 1220 Aloha Lane View looking easterly along Aloha Lane View looking westerly along Aloha Lane View looking south at the subject property, 1273 Union Street East of the subject property West of the subject property Across the street, to the north of the subject property (Dunedin) ANX2015-03008 Rocco, Silvio P. 1273 Union Street View looking easterly along Union Street View looking westerly along Union Street View looking north at the subject property, 1276 Bertland Way East of the subject property West of the subject property Across the street, to the south of the subject property ANX2015-03008 Land Trust Number 1276 Williams Asset Conversion, Inc. 1276 Bertland Way View looking easterly along Bertland Way View looking westerly along Bertland Way View looking north at the subject property, 1280 Bertland Way East of the subject property West of the subject property Across the street, to the south of the subject property ANX2015-03008 Land Trust Number 1280 Williams Asset Conversion, Inc. 1280 Bertland Way View looking easterly along Bertland Way View looking westerly along Bertland Way View looking west at the subject property, 1908 Macomber Avenue South of the subject property North of the subject property Across the street, to the east of the subject property ANX2015-03008 Monasterio, Mary Grace & Neode 1908 Macomber Avenue View looking northerly along Macomber Avenue View looking southerly along Macomber Avenue View looking east at the subject property, 1927 North Betty Lane South of the subject property North of the subject property Across the street, to the west of the subject property ANX2015-03008 Holman, Bethani J. 1927 North Betty Lane View looking northerly along North Betty Lane View looking southerly along North Betty Lane Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2015-03006 Agenda Date: 5/21/2015 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2125 and 2131 Burnice Drive; and pass Ordinances 8705-15, 8706-15 and 8707-15 on first reading. (ANX2015-03006) SUMMARY: This voluntary annexation petition involves two parcels of land totaling 0.472 acres. Both parcels are occupied by single-family dwellings. The two lots are located south of Druid Road, west of Belcher Road, east of South Hercules Avenue and north of Lakeview Road. The applicants are requesting annexation in order to receive solid waste service from the City and will connect to city sewer when it is available in the future, as part of the City ’s Belcher Area Sanitary Sewer Extension Project Area. The property located at 2131 Burnice Drive is contiguous to existing City limits to the east. The property located at 2125 Burnice Drive is not contiguous to existing city boundaries; however, it is in an enclave surrounded by city property on all sides (Type A) and is eligible for annexation pursuant to the Interlocal Service Boundary Agreement with Pinellas County. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The properties currently receive water service from Pinellas County. Collection of solid waste will be provided to the properties by the City. One of the two applicants has paid the required impact fee in full. The other applicant is aware of the sewer impact fee that must be paid in order to connect and the financial incentives available. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station 47 located at 1460 Lakeview Road. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. Water service will continue to be provided by the County. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Page 1 City of Clearwater Printed on 5/21/2015 File Number: ANX2015-03006 Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. ·The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of these properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The uses of the subject properties are consistent with the uses allowed in the District and the properties exceed the District’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and ·The property proposed for annexation located at 2131 Burnice Drive is contiguous to existing City boundaries to the east and is therefore consistent with Florida Statutes Chapter 171.022. The property proposed for annexation located at 2152 Burnice Drive is not contiguous to City boundaries but is located in a Type A enclave and is therefore consistent with the Interlocal Service Boundary Agreement authorized by Florida Statutes Chapter 171.204. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/21/2015 Ordinance No. 8705-15 ORDINANCE NO. 8705-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED GENERALLY SOUTH OF DRUID ROAD, WEST OF BELCHER ROAD, EAST OF SOUTH HERCULES AVENUE, AND NORTH OF LAKEVIEW ROAD, WHOSE POST OFFICE ADDRESSES ARE 2125 AND 2131 BURNICE DRIVE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for legal descriptions (ANX2015-03006) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 8705-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2015‐03006 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-31050-000-0220 Lot 22 2125 Burnice Drive 2. 24-29-15-31050-000-0230 Lot 23 2131 Burnice Drive The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of Pinellas County, Florida. Exhibit B PROPOSED ANNEXATION MAP Owner(s): William & Marlyce Kane Barry & Lisa Pack Case: ANX2015-03006 Site: 2125 Burnice Drive 2131 Burnice Drive Property Size(Acres): ROW (Acres): 0.472 N/A Land Use Zoning PIN: 24-29-15-31050-000-0220 24-29-15-31050-000-0230 From : RL R-3 Atlas Page: 308B To: RL LMDR 660 60 606060 93474 45 1 2 3 4 5 6 9 10 11 12 13 14 1 2 3 4 5 6 78 79 80 81979899100 91 90 89 88 101 102 103 104 130 131 132 133 87 86 85 84 138 137 136 135 134 105 106 107 108 109 129 128 127 126 125 124 123 122 121 120 119 118 117 116 115 114 113 112 60 60 60 50 6060 606060 72144 064080642606444 31050 13158 22824 5 4 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 1 2 3321987 6 5 4 32 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 17 16 15 14 13 12 11 10 9 8 7 654 3 2787 1234 5 9 13 14 15 16 17 1 2 6 7 8 8 16 11/04 4.76 AC 1 BURNICE DR BELL CHEER DR S UNIVERSITY DR WOODLEY RD NORMANDY RD UNIVERSITY CT COLLEGE DR BELL DR W UNIVERSITY DR 217221482130216521732149218721952195219121812 1 5 7 2165217321262132209921101 1 1 0 1100 1000 21252109211721472107 2179218521092101215221172109215521612147216721732178219121852173216721572155214921432139212521882174216621602142213821302124211221062106 2111 2115 2 1 1 92123 2135214312221228 12342073 20912 1 4 12110 218621261105 21921250LS47 PLEASANT PKWY 2148214021541216214121572191218721762 17 02132211821402 1 6 4 1006 1010 21331008 11001104 1108 1004 1109 1005 1007 1101 1103 0 84 207720712 1 48 2 1 5 6 2191213121432117212521352134213021222116210021252133218121842190216621602192211821002127212421102118207020762085207921121101 1009 218021761107 21401005 218021861001 1111 219221722118-Not to Scale--Not a Survey-Rev. 3/12/2015 Ordinance No. 8706-15 ORDINANCE NO. 8706-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED GENERALLY SOUTH OF DRUID ROAD, WEST OF BELCHER ROAD, EAST OF SOUTH HERCULES AVENUE, AND NORTH OF LAKEVIEW ROAD, WHOSE POST OFFICE ADDRESSES ARE 2125 AND 2131 BURNICE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for legal descriptions Residential Low (RL) (ANX2015-03006) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8705-15. Ordinance No. 8706-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2015‐03006 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-31050-000-0220 Lot 22 2125 Burnice Drive 2. 24-29-15-31050-000-0230 Lot 23 2131 Burnice Drive The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of Pinellas County, Florida. Exhibit B FUTURE LAND USE MAP Owner(s): William & Marlyce Kane Barry & Lisa Pack Case: ANX2015-03006 Site: 2125 Burnice Drive 2131 Burnice Drive Property Size(Acres): ROW (Acres): 0.472 N/A Land Use Zoning PIN: 24-29-15-31050-000-0220 24-29-15-31050-000-0230 From : RL R-3 Atlas Page: 308B To: RL LMDR 6060 60 606060 93474 45 1 2 3 4 5 6 9 10 11 12 13 14 1 2 3 4 5 6 77 78 79 80 81 8979899100 91 90 89 88 101 102 103 104 130 131 132 133 87 86 85 84 8 138 137 136 135 134 105 106 107 108 109 129 128 127 126 125 124 123 122 121 120 119 118 117 116 115 114 113 112 1 60 60 60 50 6060 606060 72144 064080642606444 31050 13158 22824 5 4 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 2 2 1 2 332198765 4 32 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 17 16 15 14 13 12 11 10 9 8 7 654 3 27 87 1234 5 13 14 15 16 17 1 2 6 7 8 8 16 11/04 4.76 AC 1 RL RL RU RU RL P RU RU R/OS RL RU WATER RU RU RU WATER RU BURNICE DR BELL CHEER DR S UNIVERSITY DR WOODLEY RD NORMANDY RD UNIVERSITY CT BELL DR W UNIVERSITY DR 217221482130216521732149218721952195219121812 1 5 7 216521262132209921101100 1000 210921472107 217921852191210921012152211721092155216121472167217321902178219121852173216721572155214921432139212521882174216621602142213821302124211221062106 2111 2115 2 1 1 92123 213521431228 1234 20912 1 4 12110 218621261105 21921250LS47 COLLEGE DR PLEASANT PKWY 21482140215412162141215721912199218721762 1 7 02149 21732132211821402 1 64 1 1 1 0 1006 1010 2125213321171008 11001104 1108 1004 1109 1005 1007 11011103 207720712 1 4 8 2 1 5 6 21312143211721252135213421302122211621002125213321812184216621602192211821002127212421102118122220702076208520792073211211011009 218021761107 21401005 2180219821861001 21981111 219221722118-Not to Scale--Not a Survey-Rev. 3/12/2015 Ordinance No. 8707-15 ORDINANCE NO. 8707-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED GENERALLY SOUTH OF DRUID ROAD, WEST OF BELCHER ROAD, EAST OF SOUTH HERCULES AVENUE, AND NORTH OF LAKEVIEW ROAD, WHOSE POST OFFICE ADDRESSES ARE 2125 AND 2131 BURNICE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 8705-15. Property Zoning District See attached Exhibit A for legal descriptions Low Medium Density Residential (LMDR) (ANX2015-03006) Ordinance No. 8707-15 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2015‐03006 ========================================================================================= No. Parcel ID Legal Description Address 1. 24-29-15-31050-000-0220 Lot 22 2125 Burnice Drive 2. 24-29-15-31050-000-0230 Lot 23 2131 Burnice Drive The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of Pinellas County, Florida. Exhibit B ZONING MAP Owner(s): William & Marlyce Kane Barry & Lisa Pack Case: ANX2015-03006 Site: 2125 Burnice Drive 2131 Burnice Drive Property Size(Acres): ROW (Acres): 0.472 N/A Land Use Zoning PIN: 24-29-15-31050-000-0220 24-29-15-31050-000-0230 From : RL R-3 Atlas Page: 308B To: RL LMDR 660 60 606060 93474 45 1 2 3 4 5 6 9 10 11 12 13 14 1 2 3 4 5 6 78 79 80 81979899100 91 90 89 88 101 102 103 104 130 131 132 133 87 86 85 84 138 137 136 135 134 105 106 107 108 109 129 128 127 126 125 124 123 122 121 120 119 118 117 116 115 114 113 112 60 60 60 50 6060 606060 72144 064080642606444 31050 13158 22824 5 4 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 1 2 3321987 6 5 4 32 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 17 16 15 14 13 12 11 10 9 8 7 654 3 27 87 1234 5 9 13 14 15 16 17 1 2 6 7 8 8 16 11/04 4.76 AC 1 LMDR OS/R P LMDR P LMDR LMDRBURNICE DR BELL CHEER DR S UNIVERSITY DR WOODLEY RD NORMANDY RD UNIVERSITY CT COLLEGE DR BELL DR W UNIVERSITY DR 2172214821302165217321492187219521952191218121 57 2165217321262132209921101 1 1 0 1100 1000 21252109211721472107 2179218521092101215221172109215521612147216721732178219121852173216721572155214921432139212521882174216621602142213821302124211221062106 2111 2 1 1 92123 2135214312221228 12342073 20912 1 4 12110 218621261105 21921250LS47 PLEASANT PKWY 2148214021541216214121572191218721762 17 02132211821402 1 6 4 1006 1010 21331008 11001104 1108 1004 1109 1005 1007 1101 1103 0 84 207720712 1 48 2 1 5 6 2191213121432117212521352134213021222116210021252133218121842190216621602192211821002115 21272124211021182070207620852079211211011009 218021761107 21401005 218021861001 1111 219221722118-Not to Scale--Not a Survey-Rev. 3/12/2015 LOCATION MAP Owner(s): William & Marlyce Kane Barry & Lisa Pack Case: ANX2015-03006 Site: 2125 Burnice Drive 2131 Burnice Drive Property Size(Acres): ROW (Acres): 0.472 N/A Land Use Zoning PIN: 24-29-15-31050-000-0220 24-29-15-31050-000-0230 From : RL R-3 Atlas Page: 308B To: RL LMDR PROJECT SITE ^-Not to Scale--Not a Survey-Rev. 3/12/2015 AERIAL PHOTOGRAPH Owner(s): William & Marlyce Kane Barry & Lisa Pack Case: ANX2015-03006 Site: 2125 Burnice Drive 2131 Burnice Drive Property Size(Acres): ROW (Acres): 0.472 N/A Land Use Zoning PIN: 24-29-15-31050-000-0220 24-29-15-31050-000-0230 From : RL R-3 Atlas Page: 308B To: RL LMDR BURNICE DR BURNICE DR BELL CHEER DR BELL CHEER DR S UNIVERSITY DR S UNIVERSITY DR WOODLEY RD WOODLEY RD NORMANDY RD NORMANDY RD UNIVERSITY CT UNIVERSITY CT COLLEGE DR COLLEGE DR PLEASANT PKWY PLEASANT PKWY BELL DR BELL DR W UNIVERSITY DR W UNIVERSITY DR -Not to Scale--Not a Survey-Rev. 3/12/2015 EXISTING SURROUNDING USES MAP Owner(s): William & Marlyce Kane Barry & Lisa Pack Case: ANX2015-03006 Site: 2125 Burnice Drive 2131 Burnice Drive Property Size(Acres): ROW (Acres): 0.472 N/A Land Use Zoning PIN: 24-29-15-31050-000-0220 24-29-15-31050-000-0230 From : RL R-3 Atlas Page: 308B To: RL LMDR 660 60 606060 93474 45 1 2 3 4 5 6 9 10 11 12 13 14 1 2 3 4 5 6 78 79 80 81979899100 91 90 89 88 101 102 103 104 130 131 132 133 87 86 85 84 138 137 136 135 134 105 106 107 108 109 129 128 127 126 125 124 123 122 121 120 119 118 117 116 115 114 113 112 60 60 60 50 6060 606060 72144 064080642606444 31050 13158 22824 5 4 3 4 5 6 7 9 10 11 12 13141516 11 12 13 14 15 18 19 1 2 3321987 6 5 4 32 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 17 16 15 14 13 12 11 10 9 8 7 654 3 2787 1234 5 9 13 14 15 16 17 1 2 6 7 8 8 16 11/04 4.76 AC 1 BURNICE DR BELL CHEER DR S UNIVERSITY DR WOODLEY RD NORMANDY RD UNIVERSITY CT COLLEGE DR BELL DR W UNIVERSITY DR 217221482130216521732149218721952195219121812 1 5 7 2165217321262132209921101 1 1 0 1100 1000 21252109211721472107 2179218521092101215221172109215521612147216721732178219121852173216721572155214921432139212521882174216621602142213821302124211221062106 2111 2115 2 1 1 92123 2135214312221228 12342073 20912 1 4 12110 218621261105 21921250LS47 PLEASANT PKWY 2148214021541216214121572191218721762 17 02132211821402 1 6 4 1006 1010 21331008 11001104 1108 1004 1109 1005 1007 1101 1103 0 84 207720712 1 48 2 1 5 6 2191213121432117212521352134213021222116210021252133218121842190216621602192211821002127212421102118207020762085207921121101 1009 218021761107 21401005 218021861001 1111 219221722118-Not to Scale--Not a Survey-Rev. 3/12/2015 Single Family Residential Conservation Area Conservation Area Single Family Residential Single Family Residential View looking south at the subject property, 2125 Burnice Drive East of the subject property West of the subject property Across the street, to the north of the subject property ANX2015-03006 William V. and Marlyce T. Kane 2125 Burnice Drive View looking easterly along Burnice Drive View looking westerly along Burnice Drive View looking south at the subject property, 2131 Burnice Drive East of the subject property West of the subject property Across the street, to the north of the subject property ANX2015-03006 Barry and Lisa M. Pack 2131 Burnice Drive View looking easterly along Burnice Drive View looking westerly along Burnice Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1288 Agenda Date: 5/21/2015 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Planning & Development Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Approve amendments to the Clearwater Community Development Code regarding numerous provisions, including: adding Environmental Park as permitted use; adding a footnote pertaining to non-residential off-street parking in the LMDR, MDR and T Districts; modifying the flexibility criteria for brewpubs and microbreweries; increasing the maximum height for a fence/wall in front of a principal structure; modifying the off-street loading provisions; adding an exception for the provision of ADA compliant parking; clarifying the awnings with signage may be externally illuminated; modifying the responsibility and means of conveyance for public notice on development applications; clarifying tree removal permit requirements; providing an exception for nonconforming structures used for affordable housing; modifying the fine commencement date for repeat violations; providing for and modifying various definitions; and modifying the Code of Ordinances to clarify the enforcement of civil infractions, and delete a prohibition on gun sales as a home occupation; and pass Ordinance 8715-15 on first reading. (TA2015-00001) SUMMARY: The proposed amendment contains numerous revisions to the Community Development Code as well as the Code of Ordinances. The most substantial topic of which is the proposed amendments to the public notice requirements. The proposed ordinance modifies the responsibility of providing notice on development applications from the City to the applicant, as well as modifying some aspects as to how that notice is conveyed. Notice for Level One, Flexible Standard Development applications shall continue to be done by mail only. Notice for Level Two, Flexible Development applications would be provided by mail and by posting a sign on-site (new) with advertisement in the newspaper no longer required. Notice for Level Three applications would also continue to be by publication of notice in the newspaper, by mail, and by posting a sign on-site as such requirements are governed by Florida Statutes. It is noted that notice for annexation and historic designation applications would continue to be provided by the City. Additional analysis and justification of this proposed amendment can be found in the CDB staff report. In addition to the above, staff is also proposing the following: §Clarifying that the enforcement of civil infractions shall apply not only to those ordinances contained within the Code of Ordinances, but also the Community Development Code; §Deleting a prohibition on gun sales as a home occupation; §Adding Environmental Park as a permissible use in the Preservation (P) District; §Adding a footnote to the Flexible Development tables in the LMDR and MDR Districts and the Flexible Standard Development table in the T District regarding non-residential off-street parking; §Modifying the flexibility criteria for brewpubs and microbreweries in all districts where they are permissible; Page 1 City of Clearwater Printed on 5/21/2015 File Number: ID#15-1288 §Increasing the maximum allowable height for a fence or wall located in front of a principal structure from three feet to four feet; §Modifying the off-street loading requirements to replace the generic term of “industrial” with uses that are specific to those set forth in the Code; §Adding an exception for the provision of ADA compliant parking; §Clarifies that awnings with signage shall not be prohibited from being externally illuminated; §Clarifies a requirement of the tree removal permit for multi-family and non-residential properties with regard to the preparation of a tree inventory; §Provides for an exemption for nonconforming structures used for affordable housing; §Modifies the fine commencement date for repeat violations from being the date the notice was issued to being the date the repeat violation was found to have occurred; and, §Defining or modifying the existing definition of the following terms: dwelling unit; environmental park; medical clinic; and protected tree. The Planning and Development Department has determined that the proposed text amendment to the Code of Ordinances and the Community Development Code is consistent with and furthers the goals, objectives and policies of the Comprehensive Plan and the Community Development Code as outlined in the staff report. The Community Development Board (CDB) reviewed the proposed text amendment at its meeting of April 21, 2015, and unanimously recommended approval of the amendment subject to the removal of those sections of the ordinance dealing with the provision of public notice. Page 2 City of Clearwater Printed on 5/21/2015 MOTION TO AMEND ORDINANCE NO. 8715-15 ON FIRST READING On page 1, amend the title of the ordinance to remove the following language: AMENDING ARTICLE 4, SECTION 4-202, TO CHANGE THE NOTICE RESPONSIBILITY, DISTANCE AND CONTENT FOR LEVEL ONE APPLICATIONS; AMENDING ARTICLE 4, SECTION 4-206, TO CHANGE THE NOTICE RESPONSIBILITY AND PROCEDURES FOR LEVEL TWO AND THREE APPLICATIONS; On page 12 through 14, delete Section 17 and Section 18, and renumber all subsequent sections accordingly. ______________________________ Pamela K. Akin City Attorney May 21, 2015 ORDINANCE NO. 8715-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AN AMENDMENT TO THE CODE OF ORDINANCES BY AMENDING CHAPTER 1, SECTION 1.12, TO CORRECT REFERENCES; AMENDING APPENDIX A -SCHEDULE OF FEES, RATES AND CHARGES, XXVII, BUSINESS TAX, TO REMOVE ERRONEOUS INFORMATION; AND BY MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 2, CHART 2-100, TO ADD ENVIRONMENTAL PARK AS A PERMITTED USE; AMENDING ARTICLE 2, SECTIONS 2-204, 2-304 AND 2-802, TO ADD A FOOTNOTE PERTAINING TO NON-RESIDENTIAL OFF- STREET PARKING LOTS; AMENDING ARTICLE 2, SECTIONS 2-703, 2-704, 2-802, 2-803, 2-902 AND 2-1303, TO MODIFY A CRITERION FOR BREWPUBS AND/OR MICROBREWERIES; AMENDING ARTICLE 2, DIVISION 15, TO ADD ENVIRONMENTAL PARK AND OPEN SPACE AS MINIMUM STANDARD DEVELOPMENT USES; AMENDING ARTICLE 3, SECTION 3-804, TO INCREASE MAXIMUM FENCE HEIGHT; AMENDING ARTICLE 3, SECTION 3-1406, TO MODIFY OFF- STREET LOADING REQUIREMENTS; AMENDING ARTICLE 3, SECTION 3-1409, TO ALLOW FOR A LOSS OF PARKING SPACES WHEN ACCOMMODATING HANDICAP ACCESSIBLE PARKING SPACES; AMENDING ARTICLE 3, SECTION 3-1805, TO MODIFY ILLUMINATED SIGN STANDARDS; AMENDING ARTICLE 4, SECTION 4-1202, TO MODIFY REQUIREMENTS PERTAINING TO THE PREPARATION OF TREE INVENTORIES; AMENDING ARTICLE 6, SECTION 6-102, TO PROVIDE AN EXCEPTION FOR AFFORDABLE HOUSING; AMENDING ARTICLE 7, SECTION 7-103, TO MODIFY LANGUAGE PERTAINING TO VIOLATIONS AND FINES; AMENDING ARTICLE 8, SECTION 8-102, TO MODIFY THE DEFINITIONS FOR DWELLING UNIT, MEDICAL CLINIC AND PROTECTED TREE, ADD DEFINITIONS FOR ENVIRONMENTAL PARK; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater desires for the Community Development Code to function effectively and equitably throughout the City; and WHEREAS, the City of Clearwater has determined where the Community Development Code and Code of Ordinances needs clarification and revision; now therefore, 2 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1.That Chapter 1, General Provisions, Section 1.12, General Penalty; Enforcement of Civil Infractions; Continuing Violations, Code of Ordinances be amended to read as follows: Sec. 1.12. - General penalty; enforcement of civil infractions; continuing violations. * * * * * * * * * * (2)The ordinances contained in this Code Any city ordinance may be enforced through the municipal code enforcement board pursuant to the procedures contained in chapter 2, article III, division 9 Article 7, Community Development Code. (3)Except for the ordinances set forth in Chapter 6, Chapter 15, section 3-1508 (Noise), Chapter 21, Chapter 22, and Article 3, Division 3 (Adult Use Standards), the ordinances contained in this Code any city ordinance may be enforced in accordance with the following procedures: * * * * * * * * * * Section 2.That Appendix A, Schedule of Fees, Rates and Charges, XXVIII., Business Tax, Code of Ordinances be amended to read as follows: APPENDIX A - SCHEDULE OF FEES, RATES AND CHARGES * * * * * * * * * * XXVIII. BUSINESS TAX: Category No. Sub-Category No.Category Fee * * * * * * * * * * 054.000 GUNS DEALER, includes repair (See note B and C, No home occupation; requires federal firearms license) 140.10 * * * * * * * * * * Notes: A.Requires approval by the city council. B.Requires city police department recommendation. The applicant shall complete a background information report, executed under oath, and shall submit to a background investigation, photograph, and fingerprints. The recommendation shall be based upon the criteria set forth in section 29.41 and shall include a statement of the facts upon which the recommendation is based. C.Requires approval by the Planning Department. D.Requires inspection, approval or license of state or county authority. NOC - Not otherwise classified. * * * * * * * * * * Section 3.That Article 2, Zoning Districts, Chart 2-100, Permitted Uses, Community Development Code be amended to read as follows: 3 CHART 2-100 PERMITTED USES Use Categories LDR LMDR MDR MHDR HDR MHP C T D O I IRT OSR P CRNCOD IENCOD Residential Accessory dwellings X X X X X X Attached dwellings X X X X X X X Community residential homes X X X X X X X X Detached dwellings X X X X X X X X Mobile homes X Mobile home parks X Residential infill projects X X X X X X X Nonresidential Adult uses X X Airport X Alcoholic beverage sales X X X Animal boarding X X X Assisted living facilities X X X X Automobile service stations X X Bars X X X X Brewpubs X X X Cemeteries X Community gardens X X X X X X X X Comprehensive infill redevelopment project (CIRP)X X X X X X X Congregate care X X X X Convention center X Educational facilities X X X X Environmental park X Governmental uses X X X X X X Halfway houses X Hospitals X Indoor recreation/entertainment X X X X Light assembly X Manufacturing X Marinas X Marinas and marina facilities X X X X Medical clinic X X X X Microbreweries X X Mixed use X X X X Nightclubs X X X X Non-residential off-street parking X X X X Nursing homes X X X X Offices X X X X X X Off-street parking X X 4 Open space X Outdoor recreation/entertainment X X X X Outdoor retail sales, display and/or storage X Outdoor storage X Overnight accommodations X X X X X X X X Parking garages and lots X X X X X X Parks and recreation facilities X X X X X X X X X X X X Places of worship X X X X Planned medical campus X Planned medical campus project X Problematic uses X Public facility X X Publishing and printing X Public transportation facilities X X X X X X X Research and technology use X Residential shelters X X Resort Attached Dwellings X Restaurants X X X X X X Retail plazas X X X Retail sales and services X X X X X X X X RV parks X Salvage yards X Schools X X X X X X X X Self-storage warehouse X X Social and community centers X X X X Social/public service agencies X X X X Telecommunications towers X X X X X TV/radio studios X X Urban farms X Utility/infrastructure facilities X X X X X X X X X X X X X X X Vehicle sales/displays X X Vehicle sales/displays, limited X X Vehicle sales/displays, major X Vehicle service X Vehicle service, limited X Vehicle service, major X Veterinary offices X X X X Wholesale/distribution/warehouse facility X Section 4.That Article 2, Zoning Districts, Division 2, Low Medium Density Residential District, Section 2-204, Flexible Development, Community Development Code be amended to read as follows: 5 Section 2-204. - Flexible development. The following Level Two uses are permitted in the LMDR District subject to the standards and criteria set out in this section and other applicable regulations in Article 3. Table 2-204. "LMDR" District Flexible Development Use Min. Lot Size (sq. ft.) Min. Lot Width (ft.) Min. Setbacks (ft.)Max. Height (ft.) Min. Off-Street ParkingFrontSideRear (1) Attached Dwellings 10,000 100 25 5 15 30 2/unit Detached Dwellings 3,000- 5,000 25-50 15- 25 2-5 5-15 30 2/unit Non-Residential Off-Street Parking (3) n/a n/a 25 10 10 n/a n/a Parks and Recreation Facilities n/a n/a 35 20 25 30 1 per 20,000 SF land area or as determined by the community development director based on ITE Manual standards Residential Infill Projects (2)n/a n/a 10- 25 0-5 0-15 30 2/unit Schools 40,000 200 35 25 15 30 1/3 students (1)Waterfront detached dwellings in LMDR District should be 25 feet except as provided in Article 3 Division 8, Section 3-805 and Division 9, Section 3-904 and except where adjacent structures on either side of the parcel proposed for development are setback 20 feet and then the rear setback shall be 20 feet. The Building Code may require the rear setback to be at least 18 feet from a seawall. (2)The development standards for residential infill projects are guidelines and may be varied based on the criteria specified in Section 2-204(E). (3)Non-residential parking lots shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to the appropriate land use category. * * * * * * * * * * Section 5.That Article 2, Zoning Districts, Division 3, Medium Density Residential District, Section 2-304, Flexible Development, Community Development Code be amended to read as follows: Section 2-304. - Flexible development. The following Level Two uses are permitted in the MDR District subject to the standards and criteria set out in this Section and other applicable regulations in Article 3. Table 2-304. "MDR" District Flexible Development Use Min. Lot Size (sq. ft.) Min. Lot Width (ft.) Min. Setbacks (ft.)Max. Height (ft.) Min. Off-Street ParkingFrontSideRear (1) Assisted Living Facilities 20,000 100 25 5 10 30—50 1 per 2 residents 6 Attached Dwellings 10,000 100 25 5 10 30—50 2/unit Congregate Care 20,000 100 25 5 10 30—50 1 per 2 residents Non-Residential Off-Street Parking (3) n/a n/a 25 5 10 n/a n/a Overnight Accommodations 20,000 100 25 5 10 30—50 1/unit Parks and Recreational Facilities n/a n/a 35 20 25 30 1 per 20,000 SF land area or as determined by the community development director based on ITE Manual standards Residential Infill Projects(2)n/a n/a 10— 25 0—5 0— 10 30—50 2/unit (1)The Building Code may require the rear setback to be as least 18 feet from any seawall. (2)The development standards for residential infill projects are guidelines and may be varied based on the criteria specified in Section 3-304(G). (3)Non-residential parking lots shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to the appropriate land use category. * * * * * * * * * * Section 6.That Article 2, Zoning Districts, Division 7, Commercial District, Section 2- 703, Flexible Standard Development, Community Development Code be amended to read as follows: Section 2-703. - Flexible standard development. The following uses are Level One permitted uses in the "C" District subject to the standards and criteria set out in this Section and other applicable provisions of Article 3. * * * * * * * * * * Flexibility criteria: * * * * * * * * * * F.Brewpubs. * * * * * * * * * * 2.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * K.Microbreweries. * * * * * * * * * * 4.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * 7 Section 7.That Article 2, Zoning Districts, Division 7, Commercial District, Section 2- 704, Flexible Development, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * D.Brewpubs. * * * * * * * * * * 2.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * J.Microbreweries. * * * * * * * * * * 4.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 8.That Article 2, Zoning Districts, Division 8, Tourist District, Section 2-802, Flexible Standard Development, Community Development Code be amended to read as follows: Section 2-802. - Flexible standard development. The following uses are Level One permitted uses in the T District subject to the standards and criteria set out in this section and other applicable provisions of Article 3. Table 2-802. "T" District Flexible Standard Development Standards Use1 Min. Lot Area (sq. ft.) Min. Lot Width (ft.) Max. Height1 (ft.) Min. Setbacks (ft.) 1 Min. Off-Street ParkingMin. Front (ft.) Min. Side (ft.) Min. Rear (ft.) Accessory Dwellings n/a n/a n/a n/a n/a n/a 1/unit Alcoholic Beverage Sales 5,000 50 35 10— 15 10 20 5 per 1,000 GFA Attached Dwellings(6)10,000 100 35—50 10— 15 10 10— 20 2 per unit Bars 5,000 50 35 15 10 20 10 per 1,000 GFA Brewpubs 5,000— 10,000 50—100 35—50 0—15 0—10 10— 20 1.5/1,000 GFA dedicated to brewery operations and support services; and 7- 12/1,000 GFA for all other use area Governmental Uses(2)10,000 100 35—50 10— 15 0—10 10— 20 3—4/1,000 GFA Indoor Recreation/Entertainment 5,000 50 35—50 0—15 0—10 20 10 per 1,000 GFA Medical Clinic 10,000 100 35—50 10— 15 10 20 5/1,000 GFA 8 Mixed Use 5,000— 10,000 50—100 35—50 0—15 0—10 10— 20 Based upon specific use requirements Nightclubs 5,000 50 35 15 10 20 10 per 1,000 GFA Non-Residential Off-Street Parking (7) n/a n/a n/a 25 5 10 n/a Offices 5,000— 10,000 50—100 35—50 0—15 0—10 10— 20 3/1,000 SF GFA Outdoor Recreation/Entertainment 5,000 50 35 10— 15 10 20 2.5 spaces per 1,000 sq. ft. of lot area or as determined by the community development director based on ITE Manual standards Overnight Accommodations 20,000 100— 150 35—50 10— 15 0—10 10— 20 1.2 per unit Parking Garages and Lots 20,000 100 50 15— 25 10 10— 20 n/a Parks and Recreation Facilities n/a n/a 50 25 10 20 1 per 20,000 SF land area or as determined by the community development coordinator based on ITE Manual standards Public Transportation Facilities(3) n/a n/a 10 n/a n/a n/a n/a Resort Attached Dwellings(6)10,000 100 35—50 10— 15 10 10— 20 1.5 per unit Restaurants 5,000— 10,000 50—100 35—50 0—15 0—10 10— 20 7—12 spaces per 1,000 GFA(5) Retail Plazas 15,000 100 35—50 0—15 0—10 10— 20 4 spaces per 1,000 GFA Retail Sales and Services 5,000— 10,000 50—100 35 - 50 0—15 0—10 10— 20 4—5 spaces per 1,000 GFA(5) Social and Community Center 5,000— 10,000 50—100 35—50 10— 15 0—10 10— 20 4—5 spaces per 1,000 GFA Utility/Infrastructure Facilities(4)n/a n/a n/a 25 10 10 n/a * * * * * * * * * * (7)Non-residential parking lots shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to the appropriate land use category. Flexibility criteria: * * * * * * * * * * E.Brewpubs. * * * * * * * * * * 2.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. 9 * * * * * * * * * * Section 9.That Article 2, Zoning Districts, Division 8, Tourist District, Section 2-803, Flexible Development, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * E.Brewpubs. * * * * * * * * * * 2.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 10.That Article 2, Zoning Districts, Division 9, Downtown District, Section 2- 902, Flexible Standard Development, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * E. Brewpubs. * * * * * * * * * * 2.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 11.That Article 2, Zoning Districts, Division 13, Industrial Research and Technology (IRT) District, Section 2-1303, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * E.Microbreweries. * * * * * * * * * * 3.Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 12.That Article 2, Zoning Districts, Division 15, Preservation District, Community Development Code be amended to read as follows: * * * * * * * * * * Section 2-1502. - Flexible standard development. 10 Section 2-1502. – Minimum standard development. The following uses are Level One permitted uses in the P District subject to the minimum standards set out in this section and other applicable provisions of Article 3. Table 2-1502. "P" District Minimum Standard Development Standards Use Min. Lot Size (sq. ft.) Min. Lot Width (ft.) Min. Setbacks (ft.)Max. Height (ft.) Min. Off-Street ParkingFrontSideRear Environmental Park n/a n/a n/a n/a n/a n/a 1 per 40,000 SF land area Section 2-1503. - Flexible standard development. The following uses are Level One permitted uses in the Preservation District subject to the minimum standards set out in this section and other applicable provisions of Article 3. * * * * * * * * * * Section 13.That Article 3, Development Standards, Division 8, Fences and Walls, Section 3-804, Height Requirements, Community Development Code be amended to read as follows: Section 3-804. - Height requirements. The following height requirements shall apply to all fences, and walls, except chain link fences. A.Front. Walls and fences located in front of a principal structure shall be permitted to a maximum height of 36 48 inches with the following exceptions: * * * * * * * * * * Section 14.That Article 3, Development Standards, Division 14, Parking and Loading, Section 3-1406, Off-Street Loading and Vehicle Stacking Spaces, Community Development Code be amended to read as follows: Section 3-1406. - Off-street loading and vehicle stacking spaces. A.Off-street loading: * * * * * * * * * * 2.Guidelines: The following table sets forth the guidelines to be used in determining the adequacy of off-street loading for all proposed development, except for such development within the Downtown (D) and Tourist (T) districts where such facilities are not required: Use or Use Category:Gross Floor Area (in square feet) or Units Loading Spaces Required Industrial Light assembly, manufacturing, microbreweries, research and technology, and wholesale/ distribution/ warehouse facility 5,000—15,000 sq. ft. 15,001—50,000 sq. ft. 50,001—100,000 sq. ft. Each additional 100,000 sq. ft. One space Two spaces Three spaces One additional space Offices 8,000—20,000 sq. ft. 20,001—100,000 sq. ft. One space Two spaces 11 More than 100,000 sq. ft.Three spaces Overnight accommodations not associated with restaurants, meeting/conference rooms or other similar facility N/A None Overnight accommodations associated with restaurants, meeting / conference rooms or other similar facility N/A One space Brewpubs, Retail sales and service, and restaurants 6,000—20,000 sq. ft. 20,001—100,000 sq. ft. Each additional 50,000 sq. ft. One space Two spaces One additional space * * * * * * * * * * Section 15.That Article 3, Development Standards, Division 14, Parking and Loading, Section 3-1409, Handicapped Parking Spaces, Community Development Code be amended to read as follows: Section 3-1409. - Handicapped parking spaces. A.All new or expanded uses shall be provided with handicapped parking spaces based upon the number of spaces required to serve the new or expanded use, as follows: Total Spaces Required in Parking Lot Number of Handicapped Spaces 1 – 25 1 26 – 50 2 51 – 75 3 76 – 100 4 101 – 150 5 151 – 200 6 201 – 300 7 301 – 400 8 401 – 500 9 501 – 1,000 2 percent of total Over 1,000 20 plus 1 for each 100 over 1,000 All handicapped parking spaces shall be conspicuously outlined in blue paint and posted and maintained with permanent above-grade signs of a color and design consistent with standards established by the Florida Department of Transportation, bearing the international symbol of accessibility and the caption "PARKING BY DISABLED PERMIT ONLY". The required number of handicapped parking spaces shall be included in the total number of parking spaces required for the new or expanded use. All handicapped parking spaces shall be designed and located in accordance with the standards set forth in F.S. § 316.1955(3), as may be amended from time to time. B.For those properties that are currently developed, but are not in compliance with the above requirements, the number of off-street parking spaces may be reduced below the quantity which would otherwise be required pursuant to Article 2 as part of a Level One (minimum standard) approval in order to achieve compliance with Section 3-1409.A., above. Under no circumstances shall the number of off-street parking spaces being reduced be greater than the minimum necessary to achieve compliance. * * * * * * * * * * 12 Section 16.That Article 3, Development Standards, Division 18, Signs, Section 3- 1805, Community Development Code, be amended to read as follows: Section 3-1805. - General standards. * * * * * * * * * * C.Illuminated signs. * * * * * * * * * * 5.The light which illuminates a sign shall be shaded, shielded, or directed so that no structure, including sign supports or awnings, are illuminated by such lighting. The above shall not be construed so as to prohibit an awning with signage from being externally illuminated. * * * * * * * * * * Section 17.That Article 4, Development Review and Other Procedures, Division 2, General Procedures, Section 4-1202, Removal Permit - Application, Community Development Code be amended to read as follows: Section 4-1202. - Removal permit – Application. Any person who is required by this division to obtain a permit to remove a tree or palm shall make written application to the community development coordinator on application forms to be provided, accompanied by the fee required by Section 4-202(E) and including the following documentation: A.Requirements for multi-family and all non-residential properties, and subdivisions. 1.A site plan showing the location of all protected trees and palms by size, canopy and species, distinguishing the tree or trees proposed to be removed, the scaled location of proposed tree barricades, existing and proposed structures, walks, driveways, and parking areas and other improvements. 2.A tree inventory, prepared by a certified arborist, of all shade trees four inches DBH and greater, accent trees two inches DBH and greater, and any other tree as part of an approved landscape plan specifying the size, canopy, and condition of such trees. * * * * * * * * * * Section 18.That Article 6, Nonconformity Provisions, Section 6-102, Nonconforming Structures, Community Development Code be amended to read as follows: Section 6-102. - Nonconforming structures. * * * * * * * * * * 13 B.Normal repair and maintenance, such as painting, cleaning, and repairing of same nonconformity may be performed on nonconforming structures. However, nonconforming structures shall be made to fully comply with the provisions of this Code, provided the cost of repair of any structure or improvement at any time exceeds 50 percent of the assessed value of the entire structure. Assessed value shall be determined by reference to the official property tax assessment rolls for the year the structure or site improvement is destroyed or damaged. * * * * * * * * * * D.Any part of a nonconforming structure which is destroyed or damaged to the extent of less than 50 percent of the assessed value of the entire structure may be repaired or restored if a complete and legally sufficient application for all required permits to repair or restore the damage is submitted within six months of the date of the damage. Any nonconforming structure which is destroyed or damaged to 50 percent or more of the assessed value may be repaired or restored only if the structure conforms to the standards of this Development Code for the zoning district in which it is located. Assessed value shall be determined by reference to the official property tax assessment rolls for the year the structure is destroyed or damaged. The extent of damage or destruction shall be determined by the building official by comparing the estimated cost of repairs or restoration with the assessed value. * * * * * * * * * * F.Exemption: Any nonconforming structure that is used for affordable housing may be exempted from subsections B or D, above, subject to approval of a Level One (flexible standard) application, and provided that the following criteria are satisfied: 1.The exemption will only apply to a bona fide affordable housing project as verified by the City’s Economic Development & Housing Department; and 2.The exemption will not apply to a structure in any area of special flood hazard which is not elevated or flood-proofed to National Flood Insurance Program standards, as set forth in 44 CFR 59 and 60; and 3.The exemption will not be contrary to the public interest; and 4.The exemption will not be contrary to the Florida Building Code or related requirements to protect public safety; and 5.The exemption would have the effect of reducing the number of nonconforming features of the structure or site or of reducing the degree of nonconformity of one or more non-conforming feature(s) of the structure or site; and 6.The repair, alteration, or enlargement of the nonconforming structure would provide for affordable housing consistent with the required covenants to maintain affordability as set forth in Section 3-920.A.4. Section 19.That Article 7, Enforcement Proceedings and Penalties, Section 7-103, Remedies; Penalties, Community Development Code be amended to read as follows: Section 7-103. - Remedies; penalties. * * * * * * * * * * 14 B.Fines. Upon being notified by the code inspector that an order issued by the special master or municipal code enforcement board has not been complied with within the time established in such order or upon finding that a repeat violation has been committed, the special master or municipal code enforcement board shall order the violator to pay a fine to the city for each day the violation continues past the compliance date established in its order or, in the case of a repeat violation, for each day the repeat violation continues, beginning with the date of the issuance of the notice of violation the repeat violation is found to have occurred by the code inspector. Any fine the special master or municipal code enforcement board imposes pursuant to this section shall not exceed $250.00 per day for a first violation or $500.00 per day for a repeat violation. If the municipal code enforcement board finds a violation to be irreparable or irreversible in nature, it may impose a fine not to exceed $5,000.00 per violation. * * * * * * * * * * D.Restoration of landscaping/trees. In addition to the penalties provided in Chapter 1, Section 1.12 of the City of Clearwater's Code of Ordinances, any person who violates any provision of Article 3 Division 12 shall be required, as applicable, to: 1.Restore the vegetative buffer to its natural state; or 2.Pay to the city a civil penalty fine equal to the total value of those each protected tree or palm trees illegally removed or damaged. The fine shall be $48.00 per inch of DBH (or diameter of remaining stump), up to $5,000.00 per protected tree or palm where it is found that the violation is irreparable or irreversible in nature. The illegal removal of a Specimen tree is deemed to be an irreparable and irreversible violation, subject to a fine of up to $15,000.00. as computed by the International Society of Arboriculture shade tree value formula. Such sum shall accrue to the city and may be recovered in a civil action brought by the city. Such sum so collected shall be placed in a fund for the tree bank and shall be expended for the purchase of trees for replacement in public properties within the city; and/or 3.Replace illegally removed trees at the owner's expense. Such replacement will be computed on an inch-for-inch basis according to the total inches of DBH (or diameter of remaining stump) of all illegally removed trees; and * * * * * * * * * * Section 20.That Article 8, Definitions and Rules of Construction, Section 8-102, Definitions, Community Development Code be amended to read as follows: * * * * * * * * * * Dwelling unit means a building or portion of a building providing independent living facilities for one family including provision for living, sleeping, sanitation and complete kitchen facilities. A dwelling unit located on residentially zoned property shall be used only for a residential use, unless otherwise specified, and shall not be used or occupied in interval ownership, in fractional ownership, or as a timesharing unit. * * * * * * * * * * Environmental park means a recreational area that is typically dependent on natural resources and a natural outdoor environment. Activities shall have little, if any, adverse impact on a site and are compatible with natural and/or cultural resource protection. Uses include, but are not limited to, picnicking, hiking on multipurpose trails and/or boardwalks, outdoor educational 15 nature studies, kayaking/canoeing and launch facilities for same, wildlife viewing, horseback riding on trails, and/or fishing. * * * * * * * * * * Medical clinic means an establishment where patients, who are not lodged overnight, are admitted for examination and treatment by two or more doctors persons practicing any health services to individuals, whether such persons be medical doctors, chiropractors, psychiatrists psychologists, social workers, physical therapists, dentists or any such profession, the practice of which is lawful in the state and in the city. This definition does not include a place for the treatment of animals nor does it include psychologists, social workers, massage therapists, and physical therapists. * * * * * * * * * * Protected tree means any nonhazardous tree other than a prohibited tree of four inches DBH or greater. shade tree four inches DBH or greater, and any accent tree two inches DBH or greater, and any tree or palm as part of an approved landscape plan, but excluding all hazardous and prohibited trees. * * * * * * * * * * Section 21.Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 22.The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 23.Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 24.Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 25.This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ AS AMENDED PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________________________________ 16 Camilo Soto Rosemarie Call Assistant City Attorney City Clerk ORDINANCE NO. 8715-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AN AMENDMENT TO THE CODE OF ORDINANCES BY AMENDING CHAPTER 1, SECTION 1.12, TO CORRECT REFERENCES; AMENDING APPENDIX A - SCHEDULE OF FEES, RATES AND CHARGES, XXVII, BUSINESS TAX, TO REMOVE ERRONEOUS INFORMATION; AND BY MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 2, CHART 2-100, TO ADD ENVIRONMENTAL PARK AS A PERMITTED USE; AMENDING ARTICLE 2, SECTIONS 2-204, 2-304 AND 2-802, TO ADD A FOOTNOTE PERTAINING TO NON-RESIDENTIAL OFF- STREET PARKING LOTS; AMENDING ARTICLE 2, SECTIONS 2-703, 2-704, 2-802, 2-803, 2-902 AND 2-1303, TO MODIFY A CRITERION FOR BREWPUBS AND/OR MICROBREWERIES; AMENDING ARTICLE 2, DIVISION 15, TO ADD ENVIRONMENTAL PARK AND OPEN SPACE AS MINIMUM STANDARD DEVELOPMENT USES; AMENDING ARTICLE 3, SECTION 3-804, TO INCREASE MAXIMUM FENCE HEIGHT; AMENDING ARTICLE 3, SECTION 3-1406, TO MODIFY OFF- STREET LOADING REQUIREMENTS; AMENDING ARTICLE 3, SECTION 3-1409, TO ALLOW FOR A LOSS OF PARKING SPACES WHEN ACCOMMODATING HANDICAP ACCESSIBLE PARKING SPACES; AMENDING ARTICLE 3, SECTION 3-1805, TO MODIFY ILLUMINATED SIGN STANDARDS; AMENDING ARTICLE 4, SECTION 4-202, TO CHANGE THE NOTICE RESPONSIBILITY, DISTANCE AND CONTENT FOR LEVEL ONE APPLICATIONS; AMENDING ARTICLE 4, SECTION 4-206, TO CHANGE THE NOTICE RESPONSIBILITY AND PROCEDURES FOR LEVEL TWO AND THREE APPLICATIONS; AMENDING ARTICLE 4, SECTION 4-1202, TO MODIFY REQUIREMENTS PERTAINING TO THE PREPARATION OF TREE INVENTORIES; AMENDING ARTICLE 6, SECTION 6-102, TO PROVIDE AN EXCEPTION FOR AFFORDABLE HOUSING; AMENDING ARTICLE 7, SECTION 7-103, TO MODIFY LANGUAGE PERTAINING TO VIOLATIONS AND FINES; AMENDING ARTICLE 8, SECTION 8-102, TO MODIFY THE DEFINITIONS FOR DWELLING UNIT, MEDICAL CLINIC AND PROTECTED TREE, ADD DEFINITIONS FOR ENVIRONMENTAL PARK; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, public notice for private development applications is currently provided at the cost of the public, the City of Clearwater finds it to be desirable that the applicant become responsible for the provision of public notice for development applications; and 2 WHEREAS, the City of Clearwater desires for the Community Development Code to function effectively and equitably throughout the City; and WHEREAS, the City of Clearwater has determined where the Community Development Code and Code of Ordinances needs clarification and revision; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Chapter 1, General Provisions, Section 1.12, General Penalty; Enforcement of Civil Infractions; Continuing Violations, Code of Ordinances be amended to read as follows: Sec. 1.12. - General penalty; enforcement of civil infractions; continuing violations. * * * * * * * * * * (2) The ordinances contained in this Code Any city ordinance may be enforced through the municipal code enforcement board pursuant to the procedures contained in chapter 2, article III, division 9 Article 7, Community Development Code. (3) Except for the ordinances set forth in Chapter 6, Chapter 15, section 3-1508 (Noise), Chapter 21, Chapter 22, and Article 3, Division 3 (Adult Use Standards), the ordinances contained in this Code any city ordinance may be enforced in accordance with the following procedures: * * * * * * * * * * Section 2. That Appendix A, Schedule of Fees, Rates and Charges, XXVIII., Business Tax, Code of Ordinances be amended to read as follows: APPENDIX A - SCHEDULE OF FEES, RATES AND CHARGES * * * * * * * * * * XXVIII. BUSINESS TAX: Category No. Sub-Category No. Category Fee * * * * * * * * * * 054.000 GUNS DEALER, includes repair (See note B and C, No home occupation; requires federal firearms license) 140.10 * * * * * * * * * * Notes: A. Requires approval by the city council. B. Requires city police department recommendation. The applicant shall complete a background information report, executed under oath, and shall submit to a background investigation, photograph, and fingerprints. The recommendation shall be based upon the criteria set forth in section 29.41 and shall include a statement of the facts upon which the recommendation is based. C. Requires approval by the Planning Department. 3 D. Requires inspection, approval or license of state or county authority. NOC - Not otherwise classified. * * * * * * * * * * Section 3. That Article 2, Zoning Districts, Chart 2-100, Permitted Uses, Community Development Code be amended to read as follows: CHART 2-100 PERMITTED USES Use Categories LDR LMDR MDR MHDR HDR MHP C T D O I IRT OSR P CRNCOD IENCOD Residential Accessory dwellings X X X X X X Attached dwellings X X X X X X X Community residential homes X X X X X X X X Detached dwellings X X X X X X X X Mobile homes X Mobile home parks X Residential infill projects X X X X X X X Nonresidential Adult uses X X Airport X Alcoholic beverage sales X X X Animal boarding X X X Assisted living facilities X X X X Automobile service stations X X Bars X X X X Brewpubs X X X Cemeteries X Community gardens X X X X X X X X Comprehensive infill redevelopment project (CIRP) X X X X X X X Congregate care X X X X Convention center X Educational facilities X X X X Environmental park X Governmental uses X X X X X X Halfway houses X Hospitals X Indoor recreation/entertainment X X X X Light assembly X Manufacturing X Marinas X Marinas and marina facilities X X X X Medical clinic X X X X 4 Microbreweries X X Mixed use X X X X Nightclubs X X X X Non-residential off-street parking X X X X Nursing homes X X X X Offices X X X X X X Off-street parking X X Open space X Outdoor recreation/entertainment X X X X Outdoor retail sales, display and/or storage X Outdoor storage X Overnight accommodations X X X X X X X X Parking garages and lots X X X X X X Parks and recreation facilities X X X X X X X X X X X X Places of worship X X X X Planned medical campus X Planned medical campus project X Problematic uses X Public facility X X Publishing and printing X Public transportation facilities X X X X X X X Research and technology use X Residential shelters X X Resort Attached Dwellings X Restaurants X X X X X X Retail plazas X X X Retail sales and services X X X X X X X X RV parks X Salvage yards X Schools X X X X X X X X Self-storage warehouse X X Social and community centers X X X X Social/public service agencies X X X X Telecommunications towers X X X X X TV/radio studios X X Urban farms X Utility/infrastructure facilities X X X X X X X X X X X X X X X Vehicle sales/displays X X Vehicle sales/displays, limited X X Vehicle sales/displays, major X Vehicle service X Vehicle service, limited X Vehicle service, major X Veterinary offices X X X X 5 Wholesale/distribution/warehouse facility X Section 4. That Article 2, Zoning Districts, Division 2, Low Medium Density Residential District, Section 2-204, Flexible Development, Community Development Code be amended to read as follows: Section 2-204. - Flexible development. The following Level Two uses are permitted in the LMDR District subject to the standards and criteria set out in this section and other applicable regulations in Article 3. Table 2-204. "LMDR" District Flexible Development Use Min. Lot Size (sq. ft.) Min. Lot Width (ft.) Min. Setbacks (ft.) Max. Height (ft.) Min. Off-Street Parking Front Side Rear (1) Attached Dwellings 10,000 100 25 5 15 30 2/unit Detached Dwellings 3,000-5,000 25-50 15-25 2-5 5-15 30 2/unit Non-Residential Off-Street Parking (3) n/a n/a 25 10 10 n/a n/a Parks and Recreation Facilities n/a n/a 35 20 25 30 1 per 20,000 SF land area or as determined by the community development director based on ITE Manual standards Residential Infill Projects (2) n/a n/a 10-25 0-5 0-15 30 2/unit Schools 40,000 200 35 25 15 30 1/3 students (1) Waterfront detached dwellings in LMDR District should be 25 feet except as provided in Article 3 Division 8, Section 3-805 and Division 9, Section 3-904 and except where adjacent structures on either side of the parcel proposed for development are setback 20 feet and then the rear setback shall be 20 feet. The Building Code may require the rear setback to be at least 18 feet from a seawall. (2) The development standards for residential infill projects are guidelines and may be varied based on the criteria specified in Section 2-204(E). (3) Non-residential parking lots shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to the appropriate land use category. * * * * * * * * * * Section 5. That Article 2, Zoning Districts, Division 3, Medium Density Residential District, Section 2-304, Flexible Development, Community Development Code be amended to read as follows: Section 2-304. - Flexible development. 6 The following Level Two uses are permitted in the MDR District subject to the standards and criteria set out in this Section and other applicable regulations in Article 3. Table 2-304. "MDR" District Flexible Development Use Min. Lot Size (sq. ft.) Min. Lot Width (ft.) Min. Setbacks (ft.) Max. Height (ft.) Min. Off-Street Parking Front Side Rear (1) Assisted Living Facilities 20,000 100 25 5 10 30—50 1 per 2 residents Attached Dwellings 10,000 100 25 5 10 30—50 2/unit Congregate Care 20,000 100 25 5 10 30—50 1 per 2 residents Non-Residential Off-Street Parking (3) n/a n/a 25 5 10 n/a n/a Overnight Accommodations 20,000 100 25 5 10 30—50 1/unit Parks and Recreational Facilities n/a n/a 35 20 25 30 1 per 20,000 SF land area or as determined by the community development director based on ITE Manual standards Residential Infill Projects(2) n/a n/a 10—25 0—5 0—10 30—50 2/unit (1) The Building Code may require the rear setback to be as least 18 feet from any seawall. (2) The development standards for residential infill projects are guidelines and may be varied based on the criteria specified in Section 3-304(G). (3) Non-residential parking lots shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to the appropriate land use category. * * * * * * * * * * Section 6. That Article 2, Zoning Districts, Division 7, Commercial District, Section 2- 703, Flexible Standard Development, Community Development Code be amended to read as follows: Section 2-703. - Flexible standard development. The following uses are Level One permitted uses in the "C" District subject to the standards and criteria set out in this Section and other applicable provisions of Article 3. * * * * * * * * * * Flexibility criteria: * * * * * * * * * * F. Brewpubs. * * * * * * * * * * 2. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * 7 K. Microbreweries. * * * * * * * * * * 4. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 7. That Article 2, Zoning Districts, Division 7, Commercial District, Section 2- 704, Flexible Development, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * D. Brewpubs. * * * * * * * * * * 2. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * J. Microbreweries. * * * * * * * * * * 4. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 8. That Article 2, Zoning Districts, Division 8, Tourist District, Section 2-802, Flexible Standard Development, Community Development Code be amended to read as follows: Section 2-802. - Flexible standard development. The following uses are Level One permitted uses in the T District subject to the standards and criteria set out in this section and other applicable provisions of Article 3. Table 2-802. "T" District Flexible Standard Development Standards Use1 Min. Lot Area (sq. ft.) Min. Lot Width (ft.) Max. Height1 (ft.) Min. Setbacks (ft.) 1 Min. Off-Street Parking Min. Front (ft.) Min. Side (ft.) Min. Rear (ft.) Accessory Dwellings n/a n/a n/a n/a n/a n/a 1/unit Alcoholic Beverage Sales 5,000 50 35 10—15 10 20 5 per 1,000 GFA Attached Dwellings(6) 10,000 100 35—50 10—15 10 10—20 2 per unit Bars 5,000 50 35 15 10 20 10 per 1,000 GFA Brewpubs 5,000—10,000 50—100 35—50 0—15 0—10 10—20 1.5/1,000 GFA dedicated to brewery operations and support services; and 7-12/1,000 GFA 8 for all other use area Governmental Uses(2) 10,000 100 35—50 10— 15 0—10 10— 20 3—4/1,000 GFA Indoor Recreation/Entertainment 5,000 50 35—50 0—15 0—10 20 10 per 1,000 GFA Medical Clinic 10,000 100 35—50 10—15 10 20 5/1,000 GFA Mixed Use 5,000—10,000 50—100 35—50 0—15 0—10 10—20 Based upon specific use requirements Nightclubs 5,000 50 35 15 10 20 10 per 1,000 GFA Non-Residential Off-Street Parking (7) n/a n/a n/a 25 5 10 n/a Offices 5,000—10,000 50—100 35—50 0—15 0—10 10—20 3/1,000 SF GFA Outdoor Recreation/Entertainment 5,000 50 35 10—15 10 20 2.5 spaces per 1,000 sq. ft. of lot area or as determined by the community development director based on ITE Manual standards Overnight Accommodations 20,000 100— 150 35—50 10— 15 0—10 10— 20 1.2 per unit Parking Garages and Lots 20,000 100 50 15— 25 10 10— 20 n/a Parks and Recreation Facilities n/a n/a 50 25 10 20 1 per 20,000 SF land area or as determined by the community development coordinator based on ITE Manual standards Public Transportation Facilities(3) n/a n/a 10 n/a n/a n/a n/a Resort Attached Dwellings(6) 10,000 100 35—50 10— 15 10 10— 20 1.5 per unit Restaurants 5,000— 10,000 50—100 35—50 0—15 0—10 10— 20 7—12 spaces per 1,000 GFA(5) Retail Plazas 15,000 100 35—50 0—15 0—10 10—20 4 spaces per 1,000 GFA Retail Sales and Services 5,000—10,000 50—100 35 - 50 0—15 0—10 10—20 4—5 spaces per 1,000 GFA(5) Social and Community Center 5,000—10,000 50—100 35—50 10—15 0—10 10—20 4—5 spaces per 1,000 GFA Utility/Infrastructure Facilities(4) n/a n/a n/a 25 10 10 n/a * * * * * * * * * * (7) Non-residential parking lots shall not exceed three acres. Any such use, alone or when added to contiguous like uses which exceed three acres shall require a land use plan map amendment to the appropriate land use category. 9 Flexibility criteria: * * * * * * * * * * E. Brewpubs. * * * * * * * * * * 2. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 9. That Article 2, Zoning Districts, Division 8, Tourist District, Section 2-803, Flexible Development, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * E. Brewpubs. * * * * * * * * * * 2. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 10. That Article 2, Zoning Districts, Division 9, Downtown District, Section 2- 902, Flexible Standard Development, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * E. Brewpubs. * * * * * * * * * * 2. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * Section 11. That Article 2, Zoning Districts, Division 13, Industrial Research and Technology (IRT) District, Section 2-1303, Community Development Code be amended to read as follows: * * * * * * * * * * Flexibility criteria: * * * * * * * * * * E. Microbreweries. * * * * * * * * * * 3. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. * * * * * * * * * * 10 Section 12. That Article 2, Zoning Districts, Division 15, Preservation District, Community Development Code be amended to read as follows: * * * * * * * * * * Section 2-1502. - Flexible standard development. Section 2-1502. – Minimum standard development. The following uses are Level One permitted uses in the P District subject to the minimum standards set out in this section and other applicable provisions of Article 3. Table 2-1502. "P" District Minimum Standard Development Standards Use Min. Lot Size (sq. ft.) Min. Lot Width (ft.) Min. Setbacks (ft.) Max. Height (ft.) Min. Off-Street Parking Front Side Rear Environmental Park n/a n/a n/a n/a n/a n/a 1 per 40,000 SF land area Section 2-1503. - Flexible standard development. The following uses are Level One permitted uses in the Preservation District subject to the minimum standards set out in this section and other applicable provisions of Article 3. * * * * * * * * * * Section 13. That Article 3, Development Standards, Division 8, Fences and Walls, Section 3-804, Height Requirements, Community Development Code be amended to read as follows: Section 3-804. - Height requirements. The following height requirements shall apply to all fences, and walls, except chain link fences. A. Front. Walls and fences located in front of a principal structure shall be permitted to a maximum height of 36 48 inches with the following exceptions: * * * * * * * * * * Section 14. That Article 3, Development Standards, Division 14, Parking and Loading, Section 3-1406, Off-Street Loading and Vehicle Stacking Spaces, Community Development Code be amended to read as follows: Section 3-1406. - Off-street loading and vehicle stacking spaces. A. Off-street loading: * * * * * * * * * * 2. Guidelines: The following table sets forth the guidelines to be used in determining the adequacy of off-street loading for all proposed development, except for such development within the Downtown (D) and Tourist (T) districts where such facilities are not required: Use or Use Category: Gross Floor Area (in square Loading Spaces Required 11 feet) or Units Industrial Light assembly, manufacturing, microbreweries, research and technology, and wholesale/ distribution/ warehouse facility 5,000—15,000 sq. ft. 15,001—50,000 sq. ft. 50,001—100,000 sq. ft. Each additional 100,000 sq. ft. One space Two spaces Three spaces One additional space Offices 8,000—20,000 sq. ft. 20,001—100,000 sq. ft. More than 100,000 sq. ft. One space Two spaces Three spaces Overnight accommodations not associated with restaurants, meeting/conference rooms or other similar facility N/A None Overnight accommodations associated with restaurants, meeting / conference rooms or other similar facility N/A One space Brewpubs, Retail sales and service, and restaurants 6,000—20,000 sq. ft. 20,001—100,000 sq. ft. Each additional 50,000 sq. ft. One space Two spaces One additional space * * * * * * * * * * Section 15. That Article 3, Development Standards, Division 14, Parking and Loading, Section 3-1409, Handicapped Parking Spaces, Community Development Code be amended to read as follows: Section 3-1409. - Handicapped parking spaces. A. All new or expanded uses shall be provided with handicapped parking spaces based upon the number of spaces required to serve the new or expanded use, as follows: Total Spaces Required in Parking Lot Number of Handicapped Spaces 1 – 25 1 26 – 50 2 51 – 75 3 76 – 100 4 101 – 150 5 151 – 200 6 201 – 300 7 301 – 400 8 401 – 500 9 501 – 1,000 2 percent of total Over 1,000 20 plus 1 for each 100 over 1,000 All handicapped parking spaces shall be conspicuously outlined in blue paint and posted and maintained with permanent above-grade signs of a color and design consistent with standards established by the Florida Department of Transportation, bearing the international symbol of accessibility and the caption "PARKING BY DISABLED PERMIT ONLY". The required number of handicapped parking spaces shall be included in the total number of parking spaces required for the new or expanded use. All handicapped parking spaces shall be designed and located in accordance with the standards set forth in F.S. § 316.1955(3), as may be amended from time to time. B. For those properties that are currently developed, but are not in compliance with the above requirements, the number of off-street parking spaces may be reduced below the 12 quantity which would otherwise be required pursuant to Article 2 as part of a Level One (minimum standard) approval in order to achieve compliance with Section 3-1409.A., above. Under no circumstances shall the number of off-street parking spaces being reduced be greater than the minimum necessary to achieve compliance. * * * * * * * * * * Section 16. That Article 3, Development Standards, Division 18, Signs, Section 3- 1805, Community Development Code, be amended to read as follows: Section 3-1805. - General standards. * * * * * * * * * * C. Illuminated signs. * * * * * * * * * * 5. The light which illuminates a sign shall be shaded, shielded, or directed so that no structure, including sign supports or awnings, are illuminated by such lighting. The above shall not be construed so as to prohibit an awning with signage from being externally illuminated. * * * * * * * * * * Section 17. That Article 4, Development Review and Other Procedures, Division 2, General Procedures, Section 4-202, Applications for Development Approval, Community Development Code be amended to read as follows: * * * * * * * * * * C. Determination of completeness. 1. Determination of completeness. Within seven working days after the published application deadline, the community development coordinator shall determine whether an application is complete. * * * * * * * * * * b. Notice to abutting property owners. When the community development coordinator has accepted an application for level one approval (flexible standard development) for filing, he shall immediately notify the owners of the property within 200 feet of the property, excluding any water bodies within that distance, which is the subject of the application and any affected neighborhood association and any citywide neighborhood association in writing that an application has been filed, the nature of the approval requested and the procedure for consideration of the application, as well as the right of the owner to appeal a decision. b. Notice to abutting property owners. After the community development coordinator has accepted a Level One (flexible standard development) application for filing, the applicant shall mail notice of the application to each owner of record of any land within a 200-foot radius of the perimeter boundaries of the subject property. Notice shall also be mailed to any 13 affected registered local neighborhood association and to any citywide neighborhood association. Notice shall be provided no less than ten days prior to the review of the application before the Development Review Committee (determination of sufficiency). All notices shall include a summary of the proposal under consideration, the procedure for consideration of the application, the address of the subject property, and contact information for both the applicant and the City. The applicant shall be required to provide a mailing list of the area within the radius prescribed above to the city with an affidavit affirming the mailing was sent in accordance with this section or bearing written verification by the U.S. Postal Service on the date of mailing. * * * * * * * * * * Section 18. That Article 4, Development Review and Other Procedures, Division 2, General Procedures, Section 4-206, Notices and Public Hearings, Community Development Code be amended to read as follows: * * * * * * * * * * C. Notice of hearings. The city clerk is applicant shall be responsible for providing notices for all required public hearings: with the exception of notices for annexations and historic designations where notice shall be provided by the City Clerk. 1. All notices of public hearings shall include: a. The date, time and place of the hearing. b. A summary of the proposal under consideration. c. The address of the property and a locational map graphically portraying the location of the property (if applicable required by Florida Statute). d. A contact in the city and telephone number in order to obtain further information. 2. All notices of public hearings shall be provided: a. By publication of a copy of the notice in one or more newspapers with general circulation in the City of Clearwater. b. By sending a copy of the notice by mail to each owner of record, if different from the applicant, of any land on which development is proposed. c. For Level Two approvals, by sending a copy of the notice by mail to each owner of record of any land within 200 feet of the parcel proposed for development, excluding any water body. Notice shall also be mailed to any affected registered local neighborhood association and to any citywide neighborhood association. d. For Level Three approvals, by sending a copy of the notice by mail to each owner of record of any land within 200 feet of the property on which development is proposed, excluding any water body. Notice shall also be mailed to any affected registered local neighborhood association and to any citywide neighborhood association. If more than 30 owners of 14 property are involved, unless otherwise directed by the city commission, in lieu of mailing such notice, the clerk may publish the notice at least twice in a newspaper of general circulation. e. By posting a sign for Level Three approvals only, at least six square feet in area and not exceeding six feet in height facing the street(s) on the parcel proposed for development. a. For Level Two approvals: 1. By sending a copy of the notice by mail to each owner of record of any land within a 200-foot radius of the perimeter boundaries of the subject property. Notice shall also be mailed to any affected registered local neighborhood association and to any citywide neighborhood association. Notice shall be provided no less than ten days prior to the review of the application before the Community Development Board. 2. By posting a sign at least three square feet in area and not exceeding six feet in height facing the street(s) on the parcel proposed for development. The sign shall include the case number, property address, hearing dates and a contact phone number. b. For Level Three approvals: 1. By publication of a copy of the notice in one or more newspapers with general circulation in the City of Clearwater. 2. By sending a copy of the notice by mail to each owner of record of any land within a 200-foot radius of the perimeter boundaries of the subject property. Notice shall also be mailed to any affected registered local neighborhood association and to any citywide neighborhood association. Notice shall be provided no less than ten days prior to the review of the application before the City Council. If more than 30 owners of property are involved, unless otherwise directed by the City Council, in-lieu of mailing such notice, the clerk may publish the notice at least twice in a newspaper of general circulation in the city of Clearwater. 3. By posting a sign at least three square feet in area and not exceeding six feet in height facing the street(s) on the parcel proposed for development. However, if a single application includes more than 25 contiguous parcels and is greater than 10 acres, then no sign shall be required to be posted. 4. By certified mail to the property owner for the voluntary annexation of a noncontiguous property in an enclave as defined in Section 171.031(13)(a), Florida Statutes, within the city’s service area. The certified mailing shall be sent prior to each reading of the ordinance. * * * * * * * * * * 15 Section 19. That Article 4, Development Review and Other Procedures, Division 2, General Procedures, Section 4-1202, Removal Permit - Application, Community Development Code be amended to read as follows: Section 4-1202. - Removal permit – Application. Any person who is required by this division to obtain a permit to remove a tree or palm shall make written application to the community development coordinator on application forms to be provided, accompanied by the fee required by Section 4-202(E) and including the following documentation: A. Requirements for multi-family and all non-residential properties, and subdivisions. 1. A site plan showing the location of all protected trees and palms by size, canopy and species, distinguishing the tree or trees proposed to be removed, the scaled location of proposed tree barricades, existing and proposed structures, walks, driveways, and parking areas and other improvements. 2. A tree inventory, prepared by a certified arborist, of all shade trees four inches DBH and greater, accent trees two inches DBH and greater, and any other tree as part of an approved landscape plan specifying the size, canopy, and condition of such trees. * * * * * * * * * * Section 20. That Article 6, Nonconformity Provisions, Section 6-102, Nonconforming Structures, Community Development Code be amended to read as follows: Section 6-102. - Nonconforming structures. * * * * * * * * * * B. Normal repair and maintenance, such as painting, cleaning, and repairing of same nonconformity may be performed on nonconforming structures. However, nonconforming structures shall be made to fully comply with the provisions of this Code, provided the cost of repair of any structure or improvement at any time exceeds 50 percent of the assessed value of the entire structure. Assessed value shall be determined by reference to the official property tax assessment rolls for the year the structure or site improvement is destroyed or damaged. * * * * * * * * * * D. Any part of a nonconforming structure which is destroyed or damaged to the extent of less than 50 percent of the assessed value of the entire structure may be repaired or restored if a complete and legally sufficient application for all required permits to repair or restore the damage is submitted within six months of the date of the damage. Any nonconforming structure which is destroyed or damaged to 50 percent or more of the assessed value may be repaired or restored only if the structure conforms to the standards of this Development Code for the zoning district in which it is located. Assessed value shall be determined by reference to the official property tax assessment rolls for the year the structure is destroyed or damaged. The extent of damage or 16 destruction shall be determined by the building official by comparing the estimated cost of repairs or restoration with the assessed value. * * * * * * * * * * F. Exemption: Any nonconforming structure that is used for affordable housing may be exempted from subsections B or D, above, subject to approval of a Level One (flexible standard) application, and provided that the following criteria are satisfied: 1. The exemption will only apply to a bona fide affordable housing project as verified by the City’s Economic Development & Housing Department; and 2. The exemption will not apply to a structure in any area of special flood hazard which is not elevated or flood-proofed to National Flood Insurance Program standards, as set forth in 44 CFR 59 and 60; and 3. The exemption will not be contrary to the public interest; and 4. The exemption will not be contrary to the Florida Building Code or related requirements to protect public safety; and 5. The exemption would have the effect of reducing the number of nonconforming features of the structure or site or of reducing the degree of nonconformity of one or more non-conforming feature(s) of the structure or site; and 6. The repair, alteration, or enlargement of the nonconforming structure would provide for affordable housing consistent with the required covenants to maintain affordability as set forth in Section 3-920.A.4. Section 21. That Article 7, Enforcement Proceedings and Penalties, Section 7-103, Remedies; Penalties, Community Development Code be amended to read as follows: Section 7-103. - Remedies; penalties. * * * * * * * * * * B. Fines. Upon being notified by the code inspector that an order issued by the special master or municipal code enforcement board has not been complied with within the time established in such order or upon finding that a repeat violation has been committed, the special master or municipal code enforcement board shall order the violator to pay a fine to the city for each day the violation continues past the compliance date established in its order or, in the case of a repeat violation, for each day the repeat violation continues, beginning with the date of the issuance of the notice of violation the repeat violation is found to have occurred by the code inspector. Any fine the special master or municipal code enforcement board imposes pursuant to this section shall not exceed $250.00 per day for a first violation or $500.00 per day for a repeat violation. If the municipal code enforcement board finds a violation to be irreparable or irreversible in nature, it may impose a fine not to exceed $5,000.00 per violation. * * * * * * * * * * D. Restoration of landscaping/trees. In addition to the penalties provided in Chapter 1, Section 1.12 of the City of Clearwater's Code of Ordinances, any person who violates any provision of Article 3 Division 12 shall be required, as applicable, to: 1. Restore the vegetative buffer to its natural state; or 2. Pay to the city a civil penalty fine equal to the total value of those each protected tree or palm trees illegally removed or damaged. The fine shall be $48.00 per 17 inch of DBH (or diameter of remaining stump), up to $5,000.00 per protected tree or palm where it is found that the violation is irreparable or irreversible in nature. The illegal removal of a Specimen tree is deemed to be an irreparable and irreversible violation, subject to a fine of up to $15,000.00. as computed by the International Society of Arboriculture shade tree value formula. Such sum shall accrue to the city and may be recovered in a civil action brought by the city. Such sum so collected shall be placed in a fund for the tree bank and shall be expended for the purchase of trees for replacement in public properties within the city; and/or 3. Replace illegally removed trees at the owner's expense. Such replacement will be computed on an inch-for-inch basis according to the total inches of DBH (or diameter of remaining stump) of all illegally removed trees; and * * * * * * * * * * Section 22. That Article 8, Definitions and Rules of Construction, Section 8-102, Definitions, Community Development Code be amended to read as follows: * * * * * * * * * * Dwelling unit means a building or portion of a building providing independent living facilities for one family including provision for living, sleeping, sanitation and complete kitchen facilities. A dwelling unit located on residentially zoned property shall be used only for a residential use, unless otherwise specified, and shall not be used or occupied in interval ownership, in fractional ownership, or as a timesharing unit. * * * * * * * * * * Environmental park means a recreational area that is typically dependent on natural resources and a natural outdoor environment. Activities shall have little, if any, adverse impact on a site and are compatible with natural and/or cultural resource protection. Uses include, but are not limited to, picnicking, hiking on multipurpose trails and/or boardwalks, outdoor educational nature studies, kayaking/canoeing and launch facilities for same, wildlife viewing, horseback riding on trails, and/or fishing. * * * * * * * * * * Medical clinic means an establishment where patients, who are not lodged overnight, are admitted for examination and treatment by two or more doctors persons practicing any health services to individuals, whether such persons be medical doctors, chiropractors, psychiatrists psychologists, social workers, physical therapists, dentists or any such profession, the practice of which is lawful in the state and in the city. This definition does not include a place for the treatment of animals nor does it include psychologists, social workers, massage therapists, and physical therapists. * * * * * * * * * * Protected tree means any nonhazardous tree other than a prohibited tree of four inches DBH or greater. shade tree four inches DBH or greater, and any accent tree two inches DBH or greater, and any tree or palm as part of an approved landscape plan, but excluding all hazardous and prohibited trees. * * * * * * * * * * 18 Section 23. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 24. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 25. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 26. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 27. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Camilo Soto Rosemarie Call Assistant City Attorney City Clerk ** AMENDED FOR CITY COUNCIL ** COMMUNITY DEVELOPMENT BOARD PLANNING AND DEVELOPMENT DEPARTMENT STAFF REPORT MEETING DATE: April 21, 2015 AGENDA ITEM: G.1. CASE: TA2015-00001 ORDINANCE NO.: 8715-15 REQUEST: Review and recommendation to the City Council, of an amendment to the Code of Ordinances and the Community Development Code. INITIATED BY: City of Clearwater, Planning and Development Department BACKGROUND: The Planning and Development Department has regularly reviewed the Code as it applies to certain proposed development. Staff has provided input toward improving the Code based on how staff has experienced the Code’s application toward various circumstances. City staff developed a list of existing Community Development Code (CDC) provisions that should be amended in order to better reflect City development patterns, improve internal processes, and improve consistency with the Comprehensive Plan, Countywide Rules, and Florida Statutes. ANALYSIS: Proposed Ordinance No. 8715-15 amends several sections of the CDC as well as the Code of Ordinances (COO). The following is a brief analysis of each aspect of the proposed amendment. 1. Section 1.12, Code of Ordinances [page 2 of Ordinance] The proposed amendment clarifies that the enforcement of civil infractions shall apply not only to those ordinances contained within the Code of Ordinances, but also the Community Development Code. 2. Appendix A, Code of Ordinances [page 2 of Ordinance] This amendment deletes a prohibition on gun sales as a home occupation. The information contained in this subsection will be relocated into Appendix A of the CDC. This amendment is necessary in order to bring about consistency with Florida Statutes, which specifically permits such a use. 3. Environmental Park [pages 3, 10 and 17 of Ordinance] The proposed amendment adds environmental parks as a permissible use in the Preservation (P) District as well as establishing a definition for what constitutes an environmental park, and generally defines it as a park with recreational activities that typically are dependent on natural resources and a natural outdoor environment. The addition of this use to the CDC is to accommodate parks such as Moccasin Lake Park. 4. Non-Residential Off-Street Parking [pages 5, 6 and 8 of Ordinance] The proposed amendment adds a footnote to the Flexible Development tables in the LMDR and MDR Districts and the Flexible Standard Development table in the T District. The footnote, which requires non-residential off-street parking lots in excess of three acres to have a land use plan map amendment to Community Development Board – April 21, 2015 TA2015-00001 – Page 2 TA2015-00001 – Page 2 Community Development Code Text Amendment PLANNING & DEVELOPMENT DEVELOPMENT REVIEW DIVISION an appropriate land use category. The inclusion of this footnote was necessary to provide consistency with the Countywide Plan Rules. 5. Brewpubs and Microbreweries [pages 6, 7 and 9 of Ordinance] The proposed amendment modifies the flexibility criteria for brewpubs and microbreweries in all districts where they are permissible to clarify the intent that overhead loading doors are to be perpendicular to abutting streets rather than all overhead doors. This is what was intended when Ordinance 8654-15 was adopted; however the text was not as clear as intended. 6. Fences and Walls [page 10 of Ordinance] The proposed amendment increases the maximum allowable height for a fence or wall located in front of a principal structure from three feet to four feet. This amendment is intended to make it easier for the general public to acquire fencing that meets Code as fencing is substantially less common at three feet in height than four feet. 7. Off-Street Loading [pages 10 and 11 of Ordinance] The proposed amendment replaces the generic term of “industrial” with uses that are specific to those set forth in the Code (light assembly, manufacturing, microbreweries, research and technology, and wholesale/distribution/warehouse facility. The amendment also adds brewpubs to the category already including restaurants, and retail sales and services. 8. Handicap Parking Spaces [pages 11 and 12 of Ordinance] The proposed amendment adds an exception to allow those properties that are already developed, but not in compliance with the established handicap accessible parking provisions to achieve compliance by reducing the number of “standard” off-street parking spaces below the quantity that would otherwise be required. The amendment would not permit the number of off-street parking spaces to be reduced further than is necessary to achieve compliance. 9. Illuminated Signs [page 12 of Ordinance] The proposed amendment is intended to address concerns that awning signs cannot be illuminated, and the amendment clarifies that awnings with signage shall not be prohibited from being externally illuminated. 10. Public Notice [pages 12-14 of Ordinance] The proposed amendment modifies the responsibility of providing notice on development applications from the City to the applicant, as well as modifying some aspects as to how that notice is conveyed. Notice for Level One, Flexible Standard Development applications shall continue to be done by mail only. Notice for Level Two, Flexible Development applications would be provided by mail and by posting a sign on-site (new) with advertisement in the newspaper no longer required. Notice for Level Three applications would also continue to be by publication of notice in the newspaper, by mail, and by posting a sign on-site. It is noted that notice for annexation and historic designation applications would continue to be provided by the City. The Planning and Development Department as well as the Official Records and Legislative Services Department have surveyed several other municipalities regarding their notification procedures and processes and have found that what is being proposed through this ordinance to be common practice not only locally, but throughout the State. Specifically, the following cities and counties require applicants Community Development Board – April 21, 2015 TA2015-00001 – Page 3 TA2015-00001 – Page 3 Community Development Code Text Amendment PLANNING & DEVELOPMENT DEVELOPMENT REVIEW DIVISION to be responsible for either some or all of the notification requirements, or require the applicant to pay all of the costs in connection with notification:  City of Bal Harbour  City of Davie  City of Fort Lauderdale  City of Hallandale Beach  Hernando County  City of Hollywood  City of Largo  City of Miami  Okaloosa County  City of Panama  City of Safety Harbor  City of Tampa  City of Winter Garden It is noted that application fees have not been increased in approximately 15 years. However, during that time the cost of providing notice has increased while the time staff is given from newspapers to provide the notice has decreased, and the number of staff within the City has also decreased. Additionally, staff has examined the costs involved for projects from the standpoint of both the current and proposed code and has found that the proposed amendments would actually result in reduced costs. The following are a few examples of how the costs would breakdown under the current and proposed codes: FLS2015-02004 – Application Fee $200 (Garage Addition For A Single-Family Detached Dwelling) CURRENT CODE PROPOSED CODE Properties Noticed Using 500 Feet 427 Properties Noticed Using 200 Feet 389 Mailing Notice Cost Per Piece $0.50 Mailing Notice Cost Per Piece $0.50 Cost To City $213.50 Cost To Applicant $194.50 FLD2014-12034 – Application Fee $1,205 (180-Room Overnight Accommodation) CURRENT CODE PROPOSED CODE Properties Noticed Using 500 Feet 350 Properties Noticed Using 200 Feet 317 Mailing Notice Cost Per Piece $0.50 Mailing Notice Cost Per Piece $0.50 Total Cost $175.00 Total Cost $158.50 Ad Fee $221.00 Ad Fee N/A Sign Posting N/A Sign Posting $5.15 Cost To City $396.00 Cost To Applicant $163.65 LUP2014-11004 & REZ2014-11005 – Application Fee $885 (Land Use Amendment and Rezoning) CURRENT CODE PROPOSED CODE Properties noticed using 500 ft 47 Properties noticed using 200 ft 15 Mailing notice cost per piece $0.50 Mailing notice cost per piece $0.50 Total cost $23.50 Total cost $7.50 AD fee $762.00 AD FEE $762.00 Sign posting $15.95 Sign posting $5.15 Cost to City $801.45 Cost to applicant $774.65 Community Development Board – April 21, 2015 TA2015-00001 – Page 4 Community Development Code Text Amendment PLANNING & DEVELOPMENT DEVELOPMENT REVIEW DIVISION LUP2014-07002 & REZ2014-07002 – Application Fee $885 (Land Use Amendment and Rezoning) CURRENT CODE PROPOSED CODE Properties Noticed Using 500 Feet 29 Properties Noticed Using 200 Feet 9 Mailing Notice Cost Per Piece $0.50 Mailing Notice Cost Per Piece $0.50 Total Cost $14.50 Total Cost $4.05 Ad Fee $1,066.00 Ad Fee $1,066.00 Sign Posting $15.95 Sign Posting $5.15 Cost To City $1,096.45 Cost To Applicant $1,075.20 At a time of increasingly restrained and limited resources, it has become appropriate that the public no longer bear the burden of subsidizing the development approval process. The application fees, more often than not, do not begin to cover the advertising costs of private development applications, and this does not include staff costs. The public can escape this undue burden by simply requiring the applicants to be responsible for their own development applications both physically and financially. 11. Tree Removal Permit [pages 15 and 17 of Ordinance] The proposed amendment clarifies a requirement of the tree removal permit for multi-family and non- residential properties with regard to the preparation of a tree inventory. The inventory would be required to depict all shade trees (four inches DBH and greater), all accent trees (two inches DBH and greater), and any other tree that was part of an approved landscape plan; whereas the currently only “all trees four inches DBH and greater” are required to be depicted. The existing version of this language leaves out many trees that may exist on-site, including many trees that are required by Code to be on-site, and this amendment will correct that error. The amendment also revises the definition of protected tree to be consistent with the above. 12. Nonconforming Affordable Housing [pages 15 and 16 of Ordinance] The proposed amendment provides for an exemption for nonconforming structures used for affordable housing. The exemption would allow such structures to be repaired in excess of the otherwise maximum threshold of 50 percent of the assessed value of the entire structure without having to be made fully compliant with all aspects of the Community Development Code, and would also provide that the structure could be rebuilt if damaged or destroyed in excess of 50 percent of its assessed value. The exemption would require the satisfaction of certain criteria, including having the effect of reducing the number of nonconforming features of the structure or site or of reducing the degree of nonconformity of one or more non-conforming features of the structure or site. This amendment implements a recommendation from the 2014 Local Housing Incentives Strategy Update. 13. Enforcement Proceedings and Penalties [pages 16 and 17 of Ordinance] The proposed amendment modifies the fine commencement date for repeat violations from being the date the notice was issued to being the date the repeat violation was found to have occurred. The amendment also modifies the fines that pertain to the illegal removal or damaging of protected trees from a dollar amount computed from the International Society of Arboriculture shade tree value formula (which cannot be used when the tree has already been removed) to $48 per inch of DBH (or diameter of remaining stump), up to $5,000 per protected tree or palm. Further, the illegal removal of a specimen tree would be subject to a fine of up to $15,000. Community Development Board – April 21, 2015 TA2015-00001 – Page 5 Community Development Code Text Amendment PLANNING & DEVELOPMENT DEVELOPMENT REVIEW DIVISION 14. Definitions [page 17 of Ordinance]  Dwelling unit – modifies the definition for what constitutes a dwelling unit by including the provision of sanitation into the definition.  Medical clinic – modifies the definition for what constitutes a medical clinic by removing language pertaining to having two or more doctors, and would now specifically exclude psychologists, social workers, massage therapists and physical therapists. CRITERIA FOR TEXT AMENDMENTS: Section 4-601, CDC, sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. A review of the Clearwater Comprehensive Plan identified the following Goals, Objectives and Policies which will be furthered by the proposed Code amendments: Objective A.3.2 All development or redevelopment initiatives within the City of Clearwater shall meet the minimum landscaping / tree protection standards of the Community Development Code in order to promote the preservation of existing tree canopies, the expansion of that canopy, and the overall quality of development within the City. Objective C.1.2 The City of Clearwater shall continue to provide assistance and incentives for the development of housing that is affordable to very low, low, and moderate income households, including those with special needs, consistent with the level of growth in these income categories. Objective C.1.4 Continue to provide zoning and land use regulations that allow for the development and redevelopment of affordable housing in stable neighborhoods. The proposed amendments are, for the most part, intended to make various clarifications or corrections to both the Code of Ordinances and the Community Development Code. However, the proposed amendments will also further the tree protection standards of the City by providing more thorough tree removal permit requirements and more effective fines. The amendment will also remove barriers to the redevelopment of existing/nonconforming affordable housing stock. As such, the above referenced objective of the Comprehensive Plan will be furthered. 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the CDC in that it will be consistent with the following purposes set forth in Section 1-103.  It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; to enhance the character of the city and the preservation of neighborhoods; and to enhance the quality of life of all residents and property owners of the city (Section 1-103.A., CDC). Community Development Board – April 21, 2015 TA2015-00001 – Page 6 Community Development Code Text Amendment PLANNING & DEVELOPMENT DEVELOPMENT REVIEW DIVISION  It is the further purpose of this Development Code to make the beautification of the city a matter of the highest priority and to require that existing and future uses and structures in the city are attractive and well-maintained to the maximum extent permitted by law (Section 1-103.D., CDC).  Protect and conserve the value of land throughout the city and the value of buildings and improvements upon the land, and minimize the conflicts among the uses of land and buildings (Section 1-103.E.3., CDC).  Preserve the natural resources and aesthetic character of the community for both the resident and tourist population consistent with the city's economic underpinnings (Section 1-103.E.5., CDC).  Establish permitted uses corresponding with the purpose and character of the respective zoning districts and limit uses within each district to those uses specifically authorized (Section 1-103.E.9., CDC).  Coordinate the provisions of this Development Code with corollary provisions relating to parking, fences and walls, signs, and like supplementary requirements designed to establish an integrated and complete regulatory framework for the use of land and water within the city (Section 1-103.E.12., CDC). The amendments proposed by this ordinance will further the above referenced purposes by implementing the Goals, Objectives and Policies of the Comprehensive Plan; by improving public notice procedures; by establishing new permissible use (environmental park); by furthering the tree protection standards of the City through more thorough tree removal permit requirements and more effective fines; and by improving the supplemental regulations for fences/walls, off-street loading, handicap parking, and signs. SUMMARY AND RECOMMENDATION: The proposed amendment to the Code of Ordinances and the Community Development Code is consistent with and will further the goals of the Clearwater Comprehensive Plan and the purposes of the Community Development Code. Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance No. 8715-15 that amends the Code of Ordinances and the Community Development Code. Prepared by Planning and Development Department Staff: Robert G. Tefft, Development Review Manager ATTACHMENTS: Ordinance No. 8715-15 All Ads Only Notices Only At City's Expense Ctiy Reimbursed for Service At Applicant's Cost At City's Expense Ctiy Reimbursed for Service At Applicant's Cost At City's Expense Ctiy Reimbursed for Service At Applicant's Cost Belleair X Belleair Bluffs X X Clearwater X Dunedin X (ANX & DA Only) X (All other Ads) X Indian Rocks Beach X Indian Shores X (PZB Only) X (BAA) Largo X (ANX, DA, LUZ) X Oldsmar X Safety Harbor X St. Petersburg X * Seminole X Treasure Island X X (City Prints Notices & Labels) X * (Applicant takes to post office and mails) *Applicants are not charged a fee for creating the ads/notices. Included in application fee. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 8728-15 2nd rdg Agenda Date: 5/21/2015 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 8728-15 on second reading, vacating that certain portion of the five foot Public Utility Easement located on the Westerly rear lot line of Lot 7, Block 70, and described in the plat titled “Mandalay Sub” as recorded in Plat Book 14, Page 35, of the public records of Pinellas County, Florida. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/21/2015 [RE15-1313-080/166257/1] Ordinance No.8728 -15 ORDINANCE NO. 8728-15 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THAT CERTAIN PORTION OF THE FIVE FOOT PUBLIC UTILITY EASEMENT LOCATED ON THE WESTERLY REAR LOT LINE OF LOT 7, BLOCK 70 AND DESCRIBED IN THE PLAT TITLED “MANDALAY SUB” AS RECORDED IN PLAT BOOK 14, PAGE 35, OF THE PUBLIC RECORDS OF PINELLAS COUNTY FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, owner of real property located in the City of Clearwater, has requested that the City vacate the utility easement described herein and depicted in Exhibit A attached hereto; and, WHEREAS, the City Council finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: THAT CERTAIN PORTION OF THE FIVE FOOT PUBLIC UTILITY EASEMENT LOCATED ON THE WESTERLY REAR LOT LINE OF LOT 7, BLOCK 70 AND DESCRIBED IN THE PLAT TITLED “MANDALAY SUB” AS RECORDED IN PLAT BOOK 14, PAGE 35, OF THE PUBLIC RECORDS OF PINELLAS COUNTY FLORIDA is hereby vacated, and the City of Clearwater releases all of its rights in the easement as described above to the owner of the servient estate thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED _________________________ ______________________________ George N. Cretekos Mayor Approved as to form: Attest: ______________________________ ______________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk Lot 9 Lot 8 Lot 7 Lot 6 Lot 10 Lot 10 Lot 7 Lot 8 Lot 9 Mandalay Subdivision Pinellas Plat Book 14, Page 32 Mandalay Subdivision Pinellas Plat Book 14, Page 32 Block 75 Block 70 Legal Description: A Utility Easement vacation described as follows: The 5 foot public utility easement on the westerly rear lot line of Lot 7, Block 70 and described in the plat titled "Mandalay Sub" as recorded in Plat book 14, Page 35, of the Public Records of Pinellas County, FL. 1076 Eldorado Ave ^ELDORADOAVEMANDALAYAVEMEMORIAL CAUSEWAY BRIDGEISLAND WAYN FT HARRISON AVE860 LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM CHL N.T.S.xxx xx-xx-xx4/17/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Ord. No. 8728-155' Utility Easement Vacation - VAC2015-041076 Eldorado Avenue Document Path: V:\GIS\Engineering\Location Maps\Utility Easement Vacation 8728-15.mxdCLEARWATER HARBORGULF OF MEXI COCLEARWATER BEACH Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1280 Agenda Date: 5/21/2015 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Marine & Aviation Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Approve the Supplemental Joint Participation Agreement (JPA) Number 1 between the City of Clearwater and the State of Florida Department of Transportation (FDOT) amending contract ARB48 to increase the total cost of the project to $625,000.00, increasing FDOT participation by $100,000.00, authorize the appropriate officials to execute same, and adopt Resolution 15-14. SUMMARY: On February 19, 2015, City Council awarded a contract for new airplane T-Hangars at Clearwater Airpark to Cathey Construction and Development of Mexico Beach, Florida for the sum of $586,752.97, which is the lowest responsible bid received in accordance with the plans and specifications. Due to the bid being higher than anticipated, City Council approved the allocation of additional Penny for Pinellas funds in the amount of $25,000.00 as a 20% City of Clearwater match. FDOT Supplemental JPA Number 1 increases FDOT participation by $100,000.00 to a new total project cost of $625,000. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-94822, Rehabilitation of Hangar “D” Page 1 City of Clearwater Printed on 5/21/2015 RESOLUTION NO. 15-14 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA AUTHORIZING THE EXECUTION OF SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (JPA) NUMBER 1 BETWEEN THE CITY OF CLEARWATER AND THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION AMENDING CONTRACT ARB48 TO INCREASE FDOT PARTICIPATION BY $100,000 TO A NEW TOTAL PROJECT COST OF $625,000; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) has agreed to provide funding to rehabilitate hangar C at the Clearwater Airpark. The scope of this work will include but is not limited to the razing of hangar D, which is currently a shade hangar, and replacing it with a T-hangar. The rebuilding of the T-hangar will include design, concrete, electrical, plumbing, civil engineering, stormwater management and the creation of an oily water recovery system; and WHEREAS, the FDOT has agreed to amend JPA ARB48 via Supplemental Joint Participation Agreement Number 1 to increase their participation by $100,000 to a new total project cost of $625,0000. WHEREAS, adoption of Resolution 15-14 would authorize the appropriate officials to execute Supplemental Joint Participation Agreement Number 1, which is attached hereto as Exhibit “A;” now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Council hereby accepts and approves the Supplemental Joint Participation Number 1 between the City and the State of Florida Department of Transportation, Financial Project No.: 425922-2-94-01,, Contract No.: ARB48 at the Clearwater Airpark. Section 2. This resolution shall take effect immediately upon adoption PASSED AND ADOPTED this _______ day of _____________, 2015. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: _______________________________________________________ Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1321 Agenda Date: 5/21/2015 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Approve a 90 day contract extension with REDFLEX to allow staff to negotiate a renewal of contract. SUMMARY: Since July of 2012, the Clearwater Police Department has operated a Traffic Safety Improvement Program that has utilized red-light-camera technology to improve traffic safety. The current contractual relationship with REDFLEX Traffic Systems, Inc., the technology provider for the City of Clearwater’s Traffic Safety Improvement Program, is scheduled to automatically renew for a two-year term on July 31, 2015. Should Council desire, the City of Clearwater may exercise the right to not renew the current agreement, but would currently need to direct City Staff to provide written notice to REDFLEX of such by June 15, 2015. Use of this technology has not been without controversy and resulted in complex defenses related to the use of the red light camera method of enforcement. The City of Clearwater has maintained a program that represents the highest ethical approach to using red light camera enforcement. This has been achieved by creating a cost neutral relationship with the vendor, where the vendor is not incentivized by the number of citations generated, but rather is paid a flat rate for the use of the technology to operate the Red Light Camera Program. Additionally, the City of Clearwater has chosen not to use this program to address “right turn on red” violations, as the crash data does not support this being a focus of the program and the issue is more controversial. On October 15, 2014, the Florida Fourth District Court of Appeal in City of Hollywood v. Arem, held that the City of Hollywood’s red-light-camera program violated Florida law because the City of Hollywood had delegated to American Traffic Solutions (ATS) too much discretion under the program. For example, according to the Fourth District Court of Appeal, ATS made the decision whether a violation occurred. After ATS determined that a violation occurred, ATS would then forward the Notice of Violation (NOV) to the City of Hollywood’s traffic infraction officer, who would approve the issuance of the NOV. If it became necessary for a Uniform Traffic Citation (UTC) to be issued for the registered owner to appear in traffic court, ATS would then send the UTC to the violator and transmit the UTC to the clerk of the court -- all without any further involvement by the City of Hollywood’s traffic infraction hearing officer. On December 18, 2014, the Clearwater City Council approved amendments to the City of Clearwater’s red-light-camera contract with REDFLEX. The amendments clarified that the decision whether a NOV was issued was solely that of the Clearwater traffic infraction enforcement officer and that any review by REDFLEX’s personnel of the camera activations was solely to screen the data in compliance with business rules agreed to by both parties. For example, REDFLEX would filter out data containing obscured vehicular tags or vehicles Page 1 City of Clearwater Printed on 5/21/2015 File Number: ID#15-1321 making right turns on red. Moreover, the Clearwater traffic infraction enforcement officer would issue the NTA and transmit the NTA to the clerk of the court. During this above-stated time period, the attorney representing the City of Hollywood had filed a Motion For Rehearing before the entire panel of justices of the Florida Supreme Court. Moreover, the attorney representing the City of Hollywood intended to seek review before the Florida Supreme Court if the Motion For Rehearing was denied. Finally, in the next legislative session, it was possible that the Florida legislature would address legislatively the issues raised in the Arem decision. However, the Motion For Rehearing was denied, no bills concerning red-light-camera violations were passed, and the Florida Supreme Court denied review of the Arem decision on April 13, 2015. City legal now suggests two alternatives for Council’s consideration: (1) do not review the contract with REDFLEX, or (2) approve a contract whereby the City of Clearwater’s traffic infraction hearing officer reviews all of the red-light-camera activations that are currently being reviewed by REDFLEX’s personnel in order to eliminate any attack based on the issues raised in the Arem decision. If the City Council chooses the second alternative, REDFLEX is agreeable to extending the existing contract for 90 days so that Chief Slaughter can allocate the resources necessary to have his staff now review all of the activations and so that the Clearwater Police Department and REDFLEX can transition the program to accommodate the second alternative. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/21/2015 Interoffice Correspondence Sheet TO:Bill Horne, City Manager FROM:Daniel Slaughter, Chief of Police CC:City Council DATE:May 13, 2015 RE:Traffic Safety Improvement Program Update INTRODUCTION Since July of 2012, the Clearwater Police Department has operated a Traffic Safety Improvement Program that has utilized red light camera technology to improve traffic safety. This method of traffic enforcement provides the most efficient method of creating a general deterrence to reduce violations, and thereby improves safety. The current contractual relationship with REDFLEX, the technology provider for the City of Clearwater’s Traffic Safety Improvement Program, is scheduled to automatically renew for a two-year term on July 31, 2015. Should Council desire, the City of Clearwater may exercise the right to not renew the current agreement, but would need to direct City Staff to provide written notice to REDFLEX of such by June 15, 2015. Use of this technology has not been without controversy and resulted in complex defenses related to the use of the red light camera method of enforcement. The City of Clearwater has maintained a program that represents the highest ethical approach to using red light camera enforcement. This has been achieved by creating a cost neutral relationship with the vendor, where the vendor is not incentivized by the number of citations generated, but rather is paid a flat rate for the use of the technology to operate the Red Light Camera Program. Additionally, the City of Clearwater has chosen not to use this program to address “right turn on red” violations, as the crash data does not support this being a focus of the program and the issue is more controversial. During the operation of the program, the City of Clearwater did retain a hearing officer to provide the appropriate venue for cited persons to dispute the circumstances of the citations. The City of Clearwater also had to modify the manner in which violators were noticed as a result of a successful legal challenge in another jurisdiction. The violation fines have provided sufficient funds to cover the costs to operate the program since inception. Surplus fines have been placed in the general fund and have not directly benefited the police department. PROGRAM PERFORMANCE During the course of this program, results have varied. I have provided three charts for each of the three approaches that are currently being monitored by red light enforcement camera technology. The first chart for each intersection outlines the number of violations by month for each approach. The second chart provides the total number of vehicles monitored by the technology at each intersection. The third combines to two sets of data and shows a relationship between the number of violations to the number of vehicles being monitored, or a “violation rate.” WESTBOUND CHESTNUT STREET AND FORT HARRISON AVENUE The westbound approach of Chestnut Street and Fort Harrison Avenue has had the total number of violations by month decline during the period of time that red light camera technology has been in place. The sharpest decline occurred in October 2013. This date coincides with the time that new legislation mandated the extension of the yellow light time. There has been a recent spike in the two most recent months. The total number of vehicles monitored by month at this intersection has remained steady with the exception of the period of October 2014 through February 2015. The reason for the marked reduction during this period of time is not clear and is likely related to an error with the technology. 0 50 100 150 200 250 300 350 400 450 500 Chestnut St. & Fort Harrison Ave. Total Violations by Month A review of the violation rate (number of recorded violations divided by the number of monitored vehicles) revealed that the number of violations has decreased over the life of the program. The violations were in decline, but have increased towards the end of the program period analyzed. EASTBOUND GULF TO BAY BOULEVARD AND BELCHER ROAD The data for the eastbound approach of Gulf to Bay Boulevard at Belcher Road represents a decline in total violations by month that began upon inception of the program, to the implementation of the extended yellow light time. From 0 100000 200000 300000 400000 500000 600000 700000 Chestnut St. & Fort Harrison Ave. Total Vehicle Monitored by Month 0.00000% 0.01000% 0.02000% 0.03000% 0.04000% 0.05000% 0.06000% 0.07000% 0.08000% 0.09000% Chestnut St. & Fort Harrison Ave. Violation Rate by Month December 2015 through February 2015, there has been a marked increase in total violations per month. The total number of vehicles monitored at this approach also showed an unexplainable decrease in the number of vehicles monitored from August 2014 through December 2014. The violation rate for this approach was trending downward and bottomed out in October 2013 when the yellow time was extended. The rate has since returned to levels consistent with the beginning of the program. 0 50 100 150 200 250 300 350 400 450 Eastbound Gulf to Bay Blvd. & Belcher Rd. Total Violations by Month 0 100000 200000 300000 400000 500000 600000 700000 800000 Eastbound Gulf to Bay Blvd. & Belcher Rd. Total Vehicles Monitored by Month WESTBOUND GULF TO BAY BOULEVARD AND BELCHER ROAD The total violations recorded from the westbound approach of Gulf to Bay Boulevard at Belcher Road remained steady until the implementation of the extended yellow light time. There is a marked, sustained decrease that mirrors the yellow light extension, but there was spike in the two most recent months. 0.00000% 0.01000% 0.02000% 0.03000% 0.04000% 0.05000% 0.06000% 0.07000% Eastbound Gulf to Bay Blvd. & Belcher Rd. Violation Rate by Month 0 100 200 300 400 500 600 Westbound Gulf to Bay Blvd. & Belcher Rd. Total Violations by Month The total number of vehicles monitored at this intersection also revealed a similar marked reduction in the number of vehicles monitored, consistent with other approaches. The violation rate for this approach remained steady for the first 15 months of the program, but reduced sharply in October 2013 when the yellow light times were extended. The violations have steadily increased since then. One could speculate that the populous is adjusting to the new yellow light cycle. 0 100000 200000 300000 400000 500000 600000 700000 Westbound Gulf to Bay Blvd. & Belcher Rd. Total Vehicles Monitored by Month 0.00000% 0.02000% 0.04000% 0.06000% 0.08000% 0.10000% 0.12000% Westbound Gulf to Bay Blvd. & Belcher Rd. Violation Rate by Month ACCIDENT The accident data is reflected in the following charts. A review of the Gulf to Bay Boulevard and Belcher Road crash data revealed that the crash data remained relatively steady in the first year of the program. In the second year, the crash data became less consistent, recording months of lower crash activity. There have been multiple modifications to this intersection, and no one item can be attributed to any impact perceived in the data. The accident data for the intersection of Chestnut Street and Fort Harrison Avenue represent sporadic changes. However, the data includes larger spikes at the beginning of the program, and then appears to level out at lower levels near the later part of the program. 0 5 10 15 20 25 Jul-12Sep-12Nov-12Jan-13Mar-13May-13Jul-13Sep-13Nov-13Jan-14Mar-14May-14Jul-14Sep-14Nov-14Jan-15No Injury Possible Injury Non-Incapacitation Incapacitation Fatal Gulf to Bay Blvd. & Belcher Rd. Traffic Crash Data by Injury FINANCIALS The Traffic Enforcement Team maintains the day to day operations of the program. This includes reviewing and approving Notice of Violations, Uniform Traffic Citations, mailing Uniform Traffic Citations, court appearances, fulfilling public records requests and various administrative tasks. The violations were reviewed from program inception through December 2013 by a part-time police service technician that was also a reserve police officer. This employee accepted different employment with the City of Clearwater in December of 2013. Since December 2013, the Clearwater Police Department Traffic Enforcement Team officers have been reviewing violations. This was done due to the reduced number of violations and issues with finding a suitable replacement. The labor costs of the Traffic Enforcement Team are included in the expense row. Administrative time spent by Nicole Sprague (Clerk’s Office) and Rob Surette (City Attorney’s Office) are not included. FY 2012 FY 2013 FY 2014 FY 2015 (YTD) Red Light Camera Fines $0.00 $608,170.00 $279,817.00 $83,795.00 Red Light Camera Expenses $2,213.00 $193,617.00 $169,358.44 $70,193.86 Fines surplus/(deficit) ($2,213.00)$414,553.00 $110,458.56 $13,601.14 Should the Council choose to renew the contract with REDFLEX, the Clearwater Police Department would again seek to fill the part-time police service technician vacancy to administer the program. The program has seen 0 1 2 3 4 5 6 7 No Injury Possible Injury Non-Incapacitation Incapacitation Fatal Chestnut St & Fort Harrison Traffic Crash Data by Injury an increase in violation activity recently, which could increase the labor demands beyond the level that the Traffic Enforcement Team can absorb. As a result of recent case law in the State of Florida, the Clearwater Police Department, rather than REDFLEX, has been sending the Uniform Traffic Citations by certified mail. This will increase expenses moving forward, but it is anticipated that fines will cover this additional cost. CONCLUSION The City Council’s primary purpose for the creation of this program was to improve traffic safety. The metrics for determining whether or not the program has had a positive impact are a reduction in violations and a reduction in injury crashes. The data shows an extended period of reduced violations. The most significant reduction was at the intersection of Chestnut Street and Fort Harrison Avenue. At the Gulf to Bay Boulevard and Belcher Road approaches, significant reductions were achieved during the program. There has been a spike in violations in the recent months, but it is not clear if these spikes are going to be temporary or sustained. Crash data remains inconclusive. The crash data for Chestnut Street and Fort Harrison Avenue was limited in sample size and does not lend itself to any conclusions. However, there were declines in total crash activity during the program. Also, the severity of injuries associated with the crashes appeared to be reduced. The data does not support that the program made the intersections less safe. The City Council will need to decide whether to terminate the contract with REDFLEX, renew the contract with REDFLEX, or to renew the contract and expand the monitoring to other intersections. The current program provides efficient monitoring of the intersection. Persons are only issued violations if they commit an offense. The Clearwater Police Department would recommend renewal of the REDFLEX agreement for two years. The Clearwater Police Department has not identified any other intersections that meet the criteria for expansion of the program, but would conduct that research at the direction of the Council if desired. CLEARWATER POLICE DEPARTMENT Traffic Safety Improvement Program May 2015 City of Clearwater entered into a contractual relationship with REDFLEX Traffic Systems, Inc. to provide the technology and support to facilitate the City of Clearwater Traffic Enforcement Safety Program. The contractual agreement is scheduled to automatically renew for two years on July 30, 2015. The City of Clearwater may exercise the right to cancel the current agreement, but would need to provide notice to REDFLEX by June 15, 2015. •Red Light Cameras were installed at two intersections to help reduce the number of red light running crashes and injuries or fatalities associated with these crashes. •Red Light Camera enforcement began in July 2012. First 30 days all violators received warnings. •Beginning Aug. 1, 2012, City began issuing notice of violations. Currently, CPD monitors Red Light Cameras at three approaches at two intersections. •Fort Harrison Ave. & Chestnut St. (Eastbound) •Gulf to Bay Blvd. & Belcher Rd. (Eastbound) •Gulf to Bay Blvd. & Belcher Rd. (Westbound) 0 50 100 150 200 250 300 350 400 450 500 Jul-12Aug-12Sep-12Oct-12Nov-12Dec-12Jan-13Feb-13Mar-13Apr-13May-13Jun-13Jul-13Aug-13Sep-13Oct-13Nov-13Dec-13Jan-14Feb-14Mar-14Apr-14May-14Jun-14Jul-14Aug-14Sep-14Oct-14Nov-14Dec-14Jan-15Feb-15Mar-15Chestnut St. & Fort Harrison Ave. Total Violations by Month 0 50 100 150 200 250 300 350 400 450 Jul-12Aug-12Sep-12Oct-12Nov-12Dec-12Jan-13Feb-13Mar-13Apr-13May-13Jun-13Jul-13Aug-13Sep-13Oct-13Nov-13Dec-13Jan-14Feb-14Mar-14Apr-14May-14Jun-14Jul-14Aug-14Sep-14Oct-14Nov-14Dec-14Jan-15Feb-15Mar-15Eastbound Gulf to Bay Blvd. & Belcher Rd. Total Violations by Month 0 100 200 300 400 500 600 Jul-12Aug-12Sep-12Oct-12Nov-12Dec-12Jan-13Feb-13Mar-13Apr-13May-13Jun-13Jul-13Aug-13Sep-13Oct-13Nov-13Dec-13Jan-14Feb-14Mar-14Apr-14May-14Jun-14Jul-14Aug-14Sep-14Oct-14Nov-14Dec-14Jan-15Feb-15Mar-15Westbound Gulf to Bay Blvd. & Belcher Rd. Total Violations by Month 0 1 2 3 4 5 6 7 No Injury Possible Injury Non-Incapacitation Incapacitation Fatal Chestnut St. & Fort Harrison Ave. Traffic Crash Data by Injury 0 5 10 15 20 25 No Injury Possible Injury Non-Incapacitation Incapacitation Fatal Gulf to Bay Blvd. & Belcher Rd. Traffic Crash Data by Injury FINANCIAL INFORMATION FY 2012 FY 2013 FY 2014 FY 2015 (YTD) Red Light Camera Fines $0.00 $608,170.00 $279,817.00 $83,795.00 Red Light Camera Expenses $2,213.00 $193,617.00 $169,358.44 $70,193.86 Fines surplus/(deficit) ($2,213.00)$414,553.00 $110,458.56 $13,601.14 City of Hollywood v. Arem –Case contested the ability of the red light camera vendor to process and send a UTC to the violator. (4 th DCA). OPTIONS OPTION 1 – Direct staff to extend the existing agreement for 90 days negotiate a renewal agreement that includes police staff conducting all red light camera activations. This will mitigate the risk associated with the Hollywood v Arem decision. OPTION 2 – Direct staff to notify REDFLEX Traffic Systems, Inc. by June 15, 2015, of the City of Clearwater’s intent not to renew the agreement. CLEARWATER POLICE DEPARTMENT Traffic Safety Improvement Program May 2015 It's been exposed for who it really is ... a way for the city of Chicago to create a slush fund.' Mark Wallace, a South Sideresident who has been hit over *1,000 in tickets Arecent Chicago Tribune/ARP Research poll found that nearly three out of four Chicagoans want Emanuelto eliminate or re- duce the use of the cameras, which are used for the detection, photographing and fining of lead - footed drivers who blow red lights. Emanuel's opponent in Tues- day's runoffelection, Cook Coun- ty Commissioner Jesus "Choy" Garcia, has repeatedly hit the mayor forwhat he calls the "red - light ripoff" and made the issue a central part of his effort to win the mayoral race. If elected, Gar- cia has vowed to eliminate their use altogether. The red -light camera system here has also been dogged by criticism from motorists and ac- tivists who say Chicago's three - second yellow lights (the mini- mum time under federal law) are too short, leaving drivers with the choice ofrunning through a light STORY CONTINUES ON 2e Traffic cameras create political furor In Chicago, voters may put foot down Aamer Madhani @AamerlSmad USA TODAY CHICAGO In the most conten- tious mayoral race Chicago has seen in decades, there has been plenty of debate about the city's crushing pension debt, declining credit rating and incumbent Mayor Rahm Emanuel's decision to shutter 50 schools with low enrollment. Butanother issue that is gnaw- ing at Chicagoans keeps popping up: angerover red -light cameras. The angstin the nation's third - largest city, where a red -light camera violationwill setyou back 100, is hardly an anomaly. FromSouthFloridatoSouthernCali- fornia, the use of red -light cam- eras by lawenforcement agencies has emerged as one of the most contentious issues in local and statepolitics. In Chicago, whichhas themost expansive use of red -light cam- eras in the country, the public outrage over red lights has beenlouderthanmost. erguson, Mo., shone a li rNTINUED FROM t on police tactic picking up a hefty fine or ing suddenly and risking the ice ofbeing rear- ended. bribery scandal involving a city transportation official executives from the city's for - red -light camera vendor — h was selected by Emanuel's lecessor, Richard M. Daley — 1't helped engender trust. t's been exposed for what it ly is," said Mark Wallace, a dent of Chicago's South Side has been hit with more than 100 in red -light camera tickets has led protests in the city r the use of cameras. "It's hing more than a way for the rof Chicago to create a slush d that brings in a lot of enue." roponents say the cameras Inge drivers' behavior, make Ldways safer and allow law en- cement to better use their icers. Dpponents, however, point to Tidies that show that the cam - ls don't reduce accidents. They o argue the cameras tread on acherous constitutional und, because municipalities effectively contracting out po- e work to private companies. At least nine states (Arkansas, aine, Mississippi, Montana, Ne- da, New Mexico, South Carob.- t, South Dakota . and West rginia) have laws on the books at prohibit or significantly re- ice the ability of law enforce - ent agencies to use red -light Imeras. Currently, 459 communities troughout the USA use red -light state and will require safety stud- ies of existing cameras. In Ohio, the cities of Akron, Columbus, Dayton, Springfield and Toledo are suing the state af- ter it passed a law that requires a police officer to be present at camera locations to witness viola- tions for citations to be issued. The cities say the law, which was set to go into effect last week, defeats the purpose of the cam- eras, and the law amounts to an unconstitutional ban. A Lucas County judge granted a prelimi- nary injunction allowing Toledo to continue to issue citations from traffic cameras while the lawsuits are sorted out. Last month in Florida, ago he would remove cameras at 25 ofthe 174 intersections and re- duce the penalty for first time -of- fenders. That's in addition to cameras that were brought down at 16 intersections earlier in Emanuel's term. Corrections & Clarifications USA TODAY Is committed to accuracy. To reach us, contact StandardsEditor Brent Jones at 800 -872• 7073 or e-mailaccu- rocy@usatoday.com. PleaseIndicate whether you're respondingto content online or In the newspaper. SCOTT OLSON, GETTY IMAGES Mayor Rahm Emanuel, facing a runoffvote Tuesday to stay in office, has had to answer to Chicagoans over traffic cameras. cameras, according to the Insur- ance Institute for Highway Safety. That number is down from the 2012 peak use of red -light cam- eras, when 540 communities were employing them. Joseph Hummer, an engineer- ing professor at Wayne State Uni- versity in Detroit who has studiedtheeffectivenessofred -light cameras, said that the cameras have long been a hot -button issue for many communities. But the public's awareness about municipalities aggressively pursuing revenues may be grow- ing in the aftermath of the unrest in Ferguson, Mo., Hummer said. The months ofprotests in Fer- guson were triggered by the shooting death last August of anunarmedblackteenagerbya white police officer. But a Justice Department report released in March found that racial tensions had been festering long before Brown's death, in large part be- cause Ferguson police had ag- gressively enforced laws with an eye on raising revenue through tickets and fines instead of look- ing outfor the safety of residents. People are much more aware after Ferguson of law enforce- ment tactics that look like they are intended for just raising reve- nue, and they've had enough," Hummer said. In California, Assemblyman Matthew Harper, a Republican from Orange County, recently in- troduced legislation that will pro- hibit the installation of new red -light traffic cameras in the provider and violatingstag law which says only law enforcement can issue violations. There are also battles over red - light cameras — legal and legisla- tive — boiling in Colorado, Iowa, New Jersey, New York and Tennessee. In Chicago, Emanuel has tout- ed the city's red -light camera pro- gram for reducing dangerous right -angle, or "T- bone," crashes. But a Chicago Tribune report last year found that while cameras in Chicago reduced T -bone crashes that caused injuries by 15 %, they increased rear -end crashes that caused injuries by 22 %. The mayor announced weeks PRESIDENT AND PUBLISHER Larry Kramer EDITOR IN CHIEF David Callaway PRESIDENT, ADVERTISING SALES Randy Kilgore 7950 Jones Branch Dr„ McLean, Va. 22108, 703-854-3400 Published byGannett The local edition of USA TODAYis published dally in partnership with Gannett Newspapers Advertising: All advertising published In USA TODAY is subjectto the current rate card; copies available from the advertising department. USA TODAY may In Its sole discretion edit, classify, reject or cancel at any time any advertising submitted. National, Regional: 703-854 -3400 Reprint permission, copies of articles, glossy reprints: www.GannettReprints.com or call 212 -221 -9595 USA TODAY Is a member of The Associated Press and subscribes to other news services. USA TODAY, Its logoand associated graphics are registered trademarks. All rights reserved. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#15-1342 Agenda Date: 5/21/2015 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: City Council Agenda Number: 12.1 SUBJECT/RECOMMENDATION: Special Parking Permits - Mayor Cretekos SUMMARY: APPROPRIATION CODE AND AMOUNT: Page 1 City of Clearwater Printed on 5/21/2015 tyt '"\ 414'44' A TAMPA BAY ESTUARY PROGRAM PROGRESS REPORT Estiai' rogr. TABLE OF CONTENTS: Tampa Bay: An Economic Powerhouse 3 About TBEP 4 Major Grants 5 Fostering Important Regional Partnerships 6 -7 Water Quality Gets a Green Light Again 8 Creeks Get a Closer Look9 Bay Habitats: Freshwater Wetland Restoration Targets Set 10 Enhancing Tidal Streams 11 Using Dredged Material 12 Be Floridian 13 Public Involvement 14 -15 Adapting to Rising Seas .... 16 Sharing Our Science 17 A Look Ahead 18 Coverphoto Donna Bollenbach MESSAGE FROM THE EXECUTIVE DIRECTOR Once again, we have good news about Tampa Bay to report to you. Overall water quality from 2011 -2014 remains as good as it was in the 1950s, and we are within 3,350 acres of reaching our goal of 38,000 acres of seagrass baywide. Tampa Bay is widely viewed as a national model of regional cooperation to achieve environmental results. The progress we have made together is also reaping economic dividends, with a recent study by the Tampa Bay Regional Planning Council showing that 1 in every 5 jobs in the watershed depends on healthy bay. The regional consensus - building that has been our hallmark has grown in new and innovative directions over the last three years. We worked with local governments, our sister Florida Gulf estuary programs and the Southwest Florida Water Management District to prioritize restoration projects from the Big Bend to the Everglades that could be accomplished with fines from the 2010 Deepwater Horizon oil spill in the Gulf. We also spearheaded the creation of a new grant program, the Tampa Bay Environmental Restoration Fund, supported by key industry partners such as The Mosaic Company Foundation, along with the Southwest Florida Water Management District, our three county partners, the Florida Department ofTransportation and several others. This grant fund is administered jointly by TBEP and the respected national non - profit, Restore America's Estuaries. In addition, we have re- energized our strong alliance with our key county and city partners, updating the legal agreement that has served as the underpinning of our program since it began, and adopting a strategic plan that will keep us on sound operation and financial footing through the year 2020. Another important milestone awaits as we embark upon only the second revision in 20 years of "Charting The Course," the comprehensive blueprint that guides the science -based research, management and education we do. Your input and involvement are encouraged as we move forward to produce a draft of the updated Plan in 2015, and final adoption in 2016. This Plan is more than a static document; it is an adaptable, flexible road map for action, with measurable goals for enhancing and sustaining the bay's living resources. As we look ahead, we also respectfully remember three iconic Champions of the Bay we have lost in the last three years: Congressmen C.W. Bill Young and Sam Gibbons, and Roger Stewart, the first chief of Hillsborough's Environmental Protection Commission. Despite being from opposing political parties and opposite sides of the bay, Congressmen Young and Gibbons exemplified bipartisanship in working together to create the Tampa Bay Estuary Program in 1990. Roger Stewart first drew attention to rampant pollution of the bay in the 1970s, and maintained his passionate advocacy for improving our environment for the next three decades. These incomparable community leaders will be greatly missed by all who care about clean air and clean water. a Former Hillsborough County CommissionerJan Platt and SWFWMD Director Pete Hubbell look on as Congressmen Sam Gibbons andBillYoung support creation ofTBEP. it TAMPA BAY: AN ECONOMIC POWERHOUSE An economic assessment completed in 2014 shows that one in every five jobs in the Tampa Bay watershed depends on a healthy Tampa Bay. A clean bay also contributes an impressive 13 %, or $22 billion, of the total economic activity in the six counties in the bay's watershed— Pasco, Polk, Pinellas, Hillsborough, Manatee and Sarasota. The study, jointly conducted by the Tampa Bay Regional Planning Council and the Tampa Bay Estuary Program, is the first to look at the bay's economic value since 1999. It assessed employment, real estate, food services and lodging in the 6 -county area, providing strong confirmation of the value of clean water in luring —and sustaining— tourists, residents, retirees and businesses. A 3 -star hotel located directly on the bay charges an average of 45% more a night than a non - waterfront hotel ($141 per night versus $97). A 4 -star hotel charges an average of 31% more nightly ( $182 versus $139) ii heal y Tampa t atj con x°ibuto Homes directly on the bay ggenerate roughly, four times as much property tax revenue as those got tithee aterfront. C of activity a'a 11w 6- cewtLF ric tt. Nearly half of obs (470,;, 000 of L4 million) AVERAGE VALUE OF HOME OBS IN THE WATERSHED 600,000 400,000 200,000 Hillsborough Manatee Pinellas Ba- In'uenced 661,094 47 o Non Bay - Influenced 757,031 53% County ABOUT US Tampa Bay was designated an "estuary of national significance" by Congress in 1990, followed by creation of the Tampa Bay Estuary Program (TBEP) in 1991. We are an intergovernmental partnership of Hillsborough, Manatee and Pinellas counties; the cities ofTampa, St. Petersburg and Clearwater; the U.S. Environmental Protection Agency; the Southwest Florida Water Management District; and the Florida Department of Environmental Protection. We work with these and many other community partners to implement a comprehensive, science -based plan for improving and protecting the bay. TBEP is governed by a Policy Board of elected officials from our local government members, and representatives of EPA, DEP and the Water Management District. A Management Board comprised of upper -level environmental administrators makes recommendations to the Policy Board. Our mission is supported by several committees, including a Technical Advisory Committee ^'= of scientists and managers; ._ a Nitrogen Management Consortium of industries, regulators and city/county yt officials; and a Community Advisory Committee of engaged citizens. TBEP Staff; left` to right: MistyCadas, Ron Hosier, Holly Greening, Lindsay Cross, EdSherwood and Nanette O'Hara Over the past three years, TBEP 's annual operating fund was an average` of $994,000. About $569,000 a year came from the U.S. Environmental Protection Agency, through Congressional allocation. Our local government partners provided 286,665 a year. The Southwest Florida Water Management District contributed $138,335 annually. Tampa Bay Water also contributed $10,000 a year to our Program. In addition to our base funding, TBEP has two other principal revenue sources: The Tampa Bay Estuary specialty license plate, and grants from foundations and government programs. T' BA SWFWMD: 14% Cities Et Counties: 29% waT>oN al TBEP is one of 28 `estuaries ofnationalESTUARY P1Z0( 12.11 significance" designated by Congress and administered by the U.S. Environmental Protection Agency. 2014 TBEP POLICY BOARD Councilman Steve Kornell, Chair City of St. Petersburg Commissioner Robin DiSabatino, Vice Chair Manatee County Commissioner Kevin Beckner 2012 -2014) Hillsborough County Wendy Griffin Southwest Florida Water Management District Commissioner Charlie Justice Pinellas County Torn McGill U.S. Environmental Protection Agency Councilwoman Mary Mulhern City of Tampa Councilman Jay Polglaze City of Clearwater Mary Yeargan Florida Department of Environmental Protection Revenues from the Tampa Bay Estuary license tag, which features a "Silver King" tarpon, are returned to the community through our Bay Mini - Grants program, TBEP PROGRESS REPORT PAGE 4 with a maximum of $5,000 per project. TBEP has been very successful in obtaining external grants to advance our key research and education priorities. From 2012 -2014, we obtained an additional $4.169 million in outside grants. ssd t . MAO R GRANTSPhoto ©(]rystalHooks J OldTampaBayAssessmentFeatherSoundRestorationResidentialStormwater andActionPlan $ 1. 18 milliontotalcostQualityEvaluation 1. 4 million totalcost $516,000SWFWMD TotalCost $250,000 1. 2 millionSouthwestFloridaWater • $346,090PinellasCountyEnvironmental ManagementDistrict (SWFWMD) Fund $100,000PinellasCounty TBEP > $40,000 U. S. Fish andWildlifeService $50,000PollutionRecoveryTrust 100,000PinellasCountyFund (Hillsborough) Comprehensive multi -yearprojectto $100,000TBEP identify causesandpotentialsolutionstoMulti- phaserestorationof30acresoftidal Project toassessandcompare persistentwaterqualityandcirculationwetlandsintheFeatherSoundregionof P q y changesinwaterquality • in problemsin thenorthernmostsegmentPinellasCountytoimprovewaterqualityandchange stormwaterAterqualityhomeowner ofthebay. Projectincludesdevelopmentincreaseseagrassgrowth. landscaping practicesresulting of a sophisticatedcomputermodeltofrom adoptionoflocalfertilizeruse simulateresultsofvariousimprovementTidalTributariesHabitat P ordinances. optionstoidentifymostcost- effectiveInitiative /Channel ' 5 Restoration actions. Total cost $962,255 BeFloridianFertilizer 500,000PinellasCounty EducationCampaign Linking ofCompensatory - $270,000SWFWMD Mitigation andHabitat $94,000NOAA /SeaGrantTotalCost: $260,630 g 75,000fromTampaBay RestorationGoals $000USFWS EnvironmentalFund 334,000 totalcost $78,255TBEP 75,000fromTampa 250,500 U. S. EnvironmentalInitial workidentifiedandassessedstreamsBayEstuaryLicensePlate ProtectionAgencythroughoutbaysystemwheretidalflowis (unexpendedfundsfrom remainderin -kindfromTBEP restrictedweirs, elevated culvertsorothermultiple grantcycles) partnersstructures, andprioritizedsitesbyrestoration $10,630fromFloridaDept. of potential. Current workisrestoringthehighlyTransTransportation Project willcoordinatemitigation p requiredfordevelopmentinfreshwateralteredChannel 5 tributary, including removal $100,000fromTBEP oftheweirtoenhancetidalexchange. Future wetlandswithrecentlyadoptedgoalsforImplementationofSocialMarketing freshwaterhabitatsin andaroundtheworkwillrestoreadjacenttidalcreekhabitat. campaigntoreducefertilizeruse bay, tomaximize anddirectmitigationbyhomeowners, especiallyduring forgreatest ecologicalbenefit. summerrainyseason. TBEPPROGRESSREPORTPAGE 5 E v L O 0 , a i!' p v + L1 iS %,') - v "Q U r s o o'ow'm -o u o ZVo' 2 L E~' 5 a cO C- C . b.° ••z, "0 O p p B V y oxo ° o •o•t' oo °oW 5-7E-2c5,...., 0 o 4- 3 ° , w v V o sg ,i.„ , y, +ec sW ,, CAS ,s 4 - s OwauLI= o PO W E- an 7• 2 7ti u 77 o V 5 • 4. 0 i] 0 U ro 0 v Oapp O v Cy c, O' Ri R3 O p bA Qj [ 0 O 0 =_ t„0....• C pn y' 4.1 W c0d s. Ci cn > •-C: O V .4 Uft14.a X 71 2 5 c.• O 9 ^p o 0 oo n oo CD CD Mt IEuotm oo W a b `8 O v o 4 4., C 5 u p o o Li G " u> fl eZCaf i1, C O 0 • Q C . -G E 4 y O 4?,' , _... p a-+ cid O % d O B r) P. L_ - tis O O V E- > v • O " `++/ + • • 0,0 bA O v v cis JiOr . v y C_' QI N ` E sa U G" 8 GL a. n. cd L' •, I Stii) V brj v 0 O Vv TBEP FOSTERS IMPORTANT REGIONAL PARTNERSHIPS Fostering diverse community partnerships has long been one of our hallmarks. the long- standing Nitrogen Management Consortium has worked cooperatively for 18 years with both the public and private sector to reduce nitrogen pollution in Tampa Bay by half. In addition to this successful alliance, TBEP played a key role in two other important regional collaborations over the last three years: the Tampa Bay Environmental Restoration Fund and the Southwest Florida Regional Ecosystem Restoration Plan. Tampa Bay Environmental Restoration Fund This new public- private grant partnership has provided $1.5 million since 2013 for important restoration, applied research and education projects in the Tampa Bay watershed. TBERF is jointly managed by TBEP and Restore America's Estuaries (RAE), a respected national non - profit. Grant sponsors include the Southwest Florida Water Management District, The Mosaic Company Foundation, TECO Energy, the Florida Department ofTransportation; Hillsborough, Manatee and Pinellas counties; and Port Tampa Bay. The National Fish and Wildlife Foundation also was an important sponsor in 2013. In 2013, the program - then called the Tampa Bay Environmental Fund — awarded $900,000 in grants for projects that restored more than 1,000 acres of coastal habitats, created 2,900 feet of oyster reefs and treated 500 acres of urban runoff. Nearly $625,000 in grants was awarded in 2014, when the program was renewed as the Tampa Bay Environmental Restoration Fund. Additional grants will be awarded in Spring 2015. Redmangrove seedling i1111All ENVIRONMENTAL RESTORATION FUND TBEP PROGRESS REPORT PALE 6 Southwest Florida Regional Ecosystem Restoration Plan In 2012 -2013, TBEP was a key partner in the creation of a sweeping regional plan identifying some 230 environmental improvement projects — from Florida's Big Bend to the Big Cypress Preserve that could be implemented with fines associated with the devastating Deepwater Horizon Oil Spill in the Gulf of Mexico. The projects contained in the Southwest Florida Regional Ecosystem Restoration Plan range from large -scale coastal habitat restoration to land acquisition to water quality enhancement, as well as applied research, monitoring and education programs. The combined cost of the projects is nearly $3 billion. The Plan was a unique collaboration of Florida's Tampa Bay, Sarasota Bay and Charlotte Harbor National Estuary Programs, along with the Southwest Florida Water Management District. It was submitted to the GulfCoast Ecosystem Restoration Council in March 2013. The federal RESTORE Act directs 30% of the Clean Water Act fines associated with the Deepwater Horizon spill to the Gulf Council, exclusively for environmental activities. The three NEPs agreed to put forward one list of priority projects for consideration by the State and Council, hoping by their unified front to transcend turf - guarding and improve the funding odds. In November 2014, three of the projects -- habitat restorations at Robinson Preserve and the Palm River, and installation of a living shoreline at the Alafia Bank bird rookery were among those recommended for Council funding by the Governor's office. Tampa Bay Nitrogen Management Consortium l he Consortium has become a national model for public-private cooperation to reduce nitrogen pollution from wastewater, stormwater, air emissions and industrial discharges. Consortium members include more than 40 cities, counties, and key industries that border the bay, such as fertilizer manufacturers, electric utilities and agricultural interests. I -us diverse partnership has reduced nitrogen loads to the bay by 500 tons since 1996, and more than 100 tons from 2007-2011. In recent years, the Consortium developed allocations limiting the amount of nitrogen that individual communities or industries are permitted to discharge. Partners agreed to individual nitrogen limits even when doing so required them to give up previously permitted, but unused capacity. SI l'hoto (c)Marie/lo Smith TBEP's Holly GreeningandSt. Petersburg Councilman Steve Kornell, chair ofTBEP's Policy Board, with a map ofTBERFgrantprojects. Ibis voluntary strategy, and the technical basis that supports it, has provided reasonable assurance" to state and federal regulators that water quality goals for Tampa Bay are being met. The allocations were incorporated into the Florida Department of Environmental Protection's water quality standards in 2011, and are being included in discharge permits as they are renewed. The Nitrogen Management Consorti urn is one of the few public-private partnerships in the nation to routinely report its progress in meeting community restoration goals for a waterway. The next update and review of the nitrogen allocations is scheduled for 2017. TBEP PPOCPF E(EP'OPT PACE 7 WATER QUALITY GETS A GREEN LIGHT AGAIN All major segments ofTampa Bay met water quality goals in 2014, for the third year in a row and the fourth time in the last five years. Seagrasses, an important barometer of the bay's health, continue to respond to the improving water quality. In fact, the bay now supports more life- sustaining seagrass than at any time measured since the 1950s. At this report's publication, we were just 3,358 acres away from our goal of 38,000 acres of seagrass baywide, with new estimates expected in early 2015. TBEP annually compares water quality to established targets in the bay and reports the results through a simple report card that uses a red, green and yellow color rating system. The system considers the amount of microscopic algae in the water (as indicated by chlorophyll a, the plant pigment), as well as the amount of visible sunlight penetrating the water column. Green" means a bay segment is meeting water quality targets, while red" means it is not. "Yellow" indicates that the area bears watching. All bay segments have received a green light" in three of the last foti'`. ; years. In winter 2013, scientists reported unprecedented water clarity, with bottom visibility in waters more than 30 feet deep. The most recent surveys of seagrasses, conducted from 2010 -2012, showed an increase of 3,250 acres. Since 1991, seagrasses have expanded, on average, 738 acres per year. An algae bloom was observed in summer 2014 in Old Tampa Bay, the area north of the Gandy Bridge. Poor water circulation and lagging seagrass recovery in this segment, SEAGRASS COVERAGE (x 1,000 ACRES) O SEAGRASS COVERAGE RECOVERY GOAL (38,000 ACRES) 1950 1984 1988 1992 1996 2000 2004 2008 2012 TBEP PROGRESS REPORT PAGE 8 especially in the western part of Old Tampa Bay, prompted a multi -year research project to probe specific problems and identify cost - effective solutions. Year Old Tampa Bay Hillsbor- ough Bay Middle Tampa Lower Tampa Bay Bay 1975 Red Red Red Green 1976 Red Red Red Yellow 1977 1978 Red Red Red Red Red Red Red Yellow 1979 Red Red Red Red 1980 Red Red Red Red 1981 Red Red Red Red 1982 Red Red Red Yellow Red Red 1983 Red Red Yellow Yellow 1984 1985 1986 Red Red Red Green Red Red Red Red Yellow Green 1987 Red Yellow Red Green 1988 Yellow Green Yellow Green 1989 Red Yellow Red Yellow 1990 Red Green Red Yellow 1991 Green Yellow Yellow Yellow 1992 Yellow Green Yellow Yellow 1993 Yellow Green Yellow Yellow 1994 Yellow Yellow Red Red 1995 Red Yellow Red Yellow 1996 Yellow Green Yellow Green 1997 Yellow Green Red Yellow 1998 Red Red Red Red 1999 Yellow Green Yellow Yellow 2000 Green Green Yellow Yellow 2001 Yellow Green Yellow Yellow 2002 Yellow Green Green Green 2003 Red Yellow Green Yellow 2004 Red Green Green Yellow 2005 Green Green Yellow Yellow 2006 Green Green Green Green 2007 Green Green Green Green 2008 Yellow Green Green Yellow 2009 Yellow Yellow Green Green 2010 Green Green Green Green 2011 Red Green Yellow Green 2012 Green Green Green Green 2013 Green Green Green Green 2014 Green Green Green Green Samplingoftidal creeks throughout Southwest Florida has confirmedtheir importance as nurseriesfor snook andotherimportantrecreationalfish species. CASE IN POINT: CREEKS GET A CLOSER LOOK As water quality in the bay itself has dramatically improved, our attention has turned to the rivers and streams that are the equivalent of its arteries and veins. These tributaries and their life - nurturing freshwater pulses are increasingly on the front line of coastal development pressure throughout Southwest Florida. Research sponsored by the Tampa Bay, Sarasota Bay and Charlotte Harbor estuary programs, the U.S. Environmental Protection Agency, Mote Marine Lab and counties from Hillsborough to Collier is helping us better understand, restore and protect these important barometers of ecosystem health. As part of that work, water quality and fish sampling were conducted in 16 creeks in 2013 and 2014. The selected creeks are representative of those found throughout the region. Ranging from relatively pristine streams like South Creek in Oscar Scherer State Park to more urbanized waterways like Sweetwater Creek in Hillsborough County, the data paints the most comprehensive portrait yet of the tidal patterns, shoreline vegetation, fish populations and nutrient levels in Gulf Coast tributaries. This information will be used to develop criteria for healthy, balanced creeks that can continue to serve as natural incubators for snook and other sportfish. TBEP PROGRESS REPORT PAGE 9 Scientists useseine nets, above, to collectfish,includinguvenile snook. N),Vnrvir t)71,n'a BAY HABITATS: FRESHWATER WETLANDS RESTORATION TARGETS SET 1`BF.P adopted targets For restoration of freshwater wetlands in 2013, expanding the same "Restoring 'the Balance" approach that we have applied to saltwater restoration to freshwater systems of all types. Restoring the Balance" recognizes that some habitats have been lost in greater proportions than others. For example, low - salinity marshes (such as those Far upstream in rivers and creeks) were historically much more abundant than they are now, so they have been a restoration priority. Freshwater wetlands also have been disproportionately affected. Front 1950- 2008, more than 100,000 acres were lost due to development or changes in hydrology. 'these freshwater habitats are vital for many of'lampa Bay's fish and wildlife, including white ibis and many species of amphibians. 1'Bl?P and partners mapped past and present distribution of these wetlands, and developed specific restoration and protection targets. 'the info is intended to help permitting agencies direct restoration or mitigation to habitats that have been disproportionately impacted in a specific basin. Overall, non - forested wetlands -- those characterized by grasses and low - profile vegetation such as arrowhead -- have been lost in greater proportion than forested freshwater wetlands (such as red maple swamps)• The new targets recognize the imbalances, and set restoration goals that will bring the habitats back to their historic ratios. lie targets also ensure no further losses to any type of freshwater wetland within the watershed. Bat/wide, the restoration goal for non - forested freshwater wetlands is 17,088 acres. For forested freshwater systems, the goal is 1,615 acres. Protection of- existing freshwater wetlands is also an important component. Achieving these goals may be accomplished through public land acquisition and restoration, as well as privately funded mitigation. Future "Restoring The Balance" targets will be set fir coastal uplands, oyster bars and hard - bottom habitats, as we strive to return the diversity of habitats to historic ratios. FRESHWATER WETLAND LOSSES ON ACRES) BY STRUCTURE AND BY BASIN WI I I ANI I I- I LAND 5.,11N\ OVERALL FRESHWATER WETLAND RESTORATION TARG ETS At la 1,615 17,088 18,703 I III I' I'12i ,f.I ?I I "I I'( )1,)1 1' 5 1 FISH AND WILDLIFE: ENHANCING TIDAL STREAMS TO SUPPORT SNOOK In 2012, TBEP completed an initial inventory that identified 344 manmade water control structures that may block tidal flows and fish movement in streams that flow into the bay. Improving the ecological connection between Tampa Bay and its more than 150 tidal tributaries was a key recommendation of previous TBEP- led research. That work found that tidal streams — ranging from large navigable waterways like Rocky Creek in upper Tampa Bay to tiny creeks you can jump across are critical nurseries for fish, especially snook. In fact, the tributaries in the study harbored up to 36 times as many juvenile snook as adjacent bay waters. They also are important foraging areas for wading birds. However, many of the bay's tidal creeks have been severely impacted by structures such as weirs, culverts, railroad bridges and even road crossings that constrict tidal flow and fish movement. Often, these structures are decades old and no longer needed. Removing some of these "salinity barriers" could benefit snook and other fish by reviving tidal exchanges and promoting more natural and sustained water flows instead oflarge "pulses" of stormwater runoff. The recent assessment sponsored by TBEP found that 159 of the 344 salinity barriers" were on streams in the Old Tampa Bay segment north of the Gandy Bridge, contributing to persistent water quality problems there. Restoring more than a fraction of these is probably not feasible, given such factors as public versus private ownership of the barriers and adjacent land; potential impacts to surrounding property owners; and water quality benefits relative to cost. Currently, a pilot project is underway to remove a weir along Channel 5, a highly channelized tributary just east of the St. Petersburg - Clearwater Airport, and monitor water quality changes and fisheries usage. This project may serve as a model for removal of structures from additional tidal creeks in coming years. TIDAL BARRIERS BY BAY SEGMENT OLD TAMPA BAY159 H ILLSLiC MIDDLE Lo AND Roc ROUGH BAY 56 TAMPA BAY 56 R TAMPA BAY (TERRA CEIA MANATEE RIVER) 39 IEGA BAY 35 TBEP PROGRESS REPORT • PAGE11 Photo (0Sorrtinvest f'lor'inf / l rrrr ,Ilarnrgenreru 1)i.;triet CASE IN POINT: OPENING OF CHANNELS A AND G Two water control structures in the Rocky Creek and Brushy Creek watersheds in upper Tampa Bay are being left open for a year to see if allowing unrestricted tidal flow improves water quality and fish habitat in these highly altered areas. The structures, on Channels A and G in northwest Hillsborough County, were opened in summer 2014 through a pilot project sponsored by TBEP and the Southwest Florida Water Management District. The channels were originally constructed to prevent flooding of nearby lands, and the two structures were installed in the 1970s to prevent salt water from intruding into groundwater. As part of the pilot study, below -water manatee exclusion barriers on both structures also were removed so saltwater fish and manatees can travel upstream. Rocky Creek is an important, but highly urbanized, tributary in the upper bay. Scientists hope that restoring more natural water flows in the two manmade channels along the creek will improve water quality and provide more low - salinity habitat for snook and other fish. Possible effects of opening the channels include increased salinity upstream of the structures, frequent tidal exposure of bottom sediments, and a transition from freshwater to saltwater shoreline plants (such as marsh grass or mangroves) that are a nursery for juvenile fish, crabs and other creatures. Since the project began, residents have reported manatees upstream of the structures, and monitoring is underway to evaluate other changes in animals and plants, along with water quality parameters such as oxygen and salinity levels. Scientists hope the unfettered flows also will restore natural fluctuations in water levels that occur with rising and falling tides, instead of the irregular and often large pulses of nutrient -laden waters released from the structures during high rainfall events. TBEP REVIVING EFFORT TO IDENTIFY BENEFICIAL USES OF DREDGED MATERIAL A deep dredge hole in McKay Bay near downtown Tampa was the first to be filled as part of an effort to use material routinely dredged from the bay bottom to enhance habitat and water quality. Completed in 2012, the project was initially recommended by an advisory group overseeing a TBEP study of dredge holes conducted in 2003 -2004. That work analyzed the water quality and habitat value of 11 holes excavated in the bay decades ago to facilitate various shipping or construction projects. The advisory group concluded that many of the manmade holes provided valuable winter refuges for fish and should be left alone but a few had poor water quality and little usage by fish or the bottom- dwelling worms and crustaceans they eat. The 56 -acre McKay Bay hole, with its deep, oxygen -poor waters, was given highest priority for filling. The project was brought to life in recent years by the Southwest Florida Water Management District as part ofa larger wetlands restoration effort in this highly industrial area of Tampa Bay. The pieces fell into place when the Tampa Port Authority donated clean fill from a nearby port expansion project, allowing partial restoration of the McKay Bay hole to the level of the surrounding bay bottom. Monitoring will determine if the project has improved water quality and light availability in this part of McKay Bay. Annually, more than a million cubic yards of material is dredged from Tampa Bay each year, enough to fill Raymond James Stadium 10 times. Finding environmentally beneficial uses of this spoil" is an important bay management goal. The McKay Bay project may facilitate future use of suitable dredge "spoil" to fill some of the large holes that are the remnants of past dredging of the bay bottom. Roseate spoonbills and other wading birds at the newly restored McBay Bay wetland area. Photo ©Ben Brice The McKay Bay dredge holewaspartiallyfilledaspart ofa larger habitat restorationproject. Photo ©Dennis Crnolatas To help guide future efforts, TBEP has reconstituted its Dredging Advisory Committee. The committee meets routinely to review pending dredging projects, identify and prioritize bay restoration activities that could utilize dredge spoil, assess the environmental impacts of those projects and help to address regulatory issues. The committee is seeking funds to assess additional dredge holes to determine whether filling those would enhance fisheries habitats and foster seagrass recovery. Photo UCristhtrt f-/olden RELAX. IT'S THE RESPONSIBLE THING TO DO. he fertilizer this summer and pledge to have fun. A billboardused in theeducationalcampaign. BE FLORIDIAN: REDUCING FERTILIZER USE THROUGH SOCIAL MARKETING With the familiar plastic pink yard flamingo as its ambassador, TBEP's Be Floridian" education campaign employs Social Marketing techniques to change urban fertilizer practices and redefine perceptions of what constitutes an attractive landscape. This 5 -year effort in support of local ordinances that restrict summer fertilizer use enters its final year of dedicated funding in 2015. Be Floridian asks residents to skip the lawn fertilizer from June- September, when heavy rains can wash excess yard runoff into Tampa Bay and the Gulf of Mexico. The campaign's Protect Our Fun" theme recognizes the importance of water -based recreation like fishing and boating to area residents, and promotes compliance with the summer bans as a cultural norm for Floridians. The program has paired traditional community outreach with contemporary marketing techniques digital ads, a large and active Facebook community, shareable infographics and online and mobile - enabled pledges — to deliver a message that less fertilizer means less pollution, less yard work and more time to enjoy the waters that make living here fun. As residents have become accustomed to the new fertilizer rules, the campaign has increasingly promoted less - lawn landscapes that do not requi: fertilizer or frequent irrigation. Be Floridian's popular group of plastic pink yard flamingos was transformed into a traveling art , exhibit in 2014. This wild and whimsical flock of 25 flamingos painted by area artists promotes gardening like a Floridian." The ambassa -birds will be on display at area museums, art and cultural centers, libraries and even an airpo through summer 2015. Program evaluations have sho that Be Floridian has helped to change fertilizer practices and promote increased use of native and Florida - friendly plants in residential landscapes. ake the Be TCorudith UM PLEDGE TO Skip the fertilizer this summer and do the responsible thing instead: Go have fun. II ll`li =:/l, i('I, e Truck. TBEP PROGRESS REPORT PAGE 13 B E F O R I D I A N O R G PUBLIC INVOLVEMENT: DIVERSE TOOLS INFORM, INSPIRE CITIZENS TO TAKE ACTION BAY MINI - GRANTS Each year, TBEP awards grants of up to 5,000 to community groups, homeowner associations, schools and non - profits for bay restoration, education or pollution prevention projects. Funding for the Bay Mini - Grants comes from sales of the Tampa Bay Estuary specialty license plate. Grant applications are due each October, and recipients ranked by our Community Advisory Committee (CAC). Since 2012, TBEP has awarded $185,463 to 41 community groups for projects that directly involve citizens in restoring and improving Tampa Bay. In 2012, special 10,000 awards for in- ground habitat restoration projects were available thanks to a matching grant from the Tampa Bay Environmental Fund. TBEP presents the Golden Mangrove Award" annually to one outstanding Bay Mini - Grant project selected by CAC members. The level of volunteer involvement and the overall environmental benefit of the project are among the criteria used in selecting the winner. In 2012, the winner was a habitat restoration project at Mann Wagnon Park on the Hillsborough River. The 2013 Golden Mangrove Award went to a Pinellas condo association for a stormwater pond rehab. Co- winners were named in 2014 for the restoration of Ulele Spring and East Lake in Tampa. CAC Member Kristin Lehman with 2014 Golden Mangrove awardwinner Hal Hart ofthe East Lake Park Homeowners. WORKSHOPS AND SPECIAL EVENTS Since 2012, TBEP has conducted workshops on topics ranging from urban agriculture to "landscaping like a Floridian." Additionally, we sponsored or co- sponsored special events such as the "Leave No Trace" outdoor ethics course, "A Land Remembered" multi- media presentation, the Chasing the Waves" King Tide traveling photo exhibit, and the "Water Words That Work" training in environmental communication. TBEP also sponsored a summer workshop for teachers and participates year -round in environmental events and festivals. Teachers at a summerworkshop on invasive species. TBEP's Misty Cladas with studentsat the annual "School Daze" event atthe Fish and Wildlife Research Institute. SOCIALLY SPEAKING TBEP utilizes a variety of social media tools to connect with the bay community. More than 15,000 people follow the TBEP and Be Floridian Facebook pages; some 5,000 people receive bi- monthly e- newsletters and more than 3,500 receive periodic e- blasts about bay- related news and events. Photos are posted on TBEP's Flicker and Pinterest pages, and our You Tube channel features short informational videos and slideshows produced by outreach staff. Z INI N EM117_. V INMIIII I MILS1 S 0 G `° C., a `y o 2A 3. 0 aHss. N u 2 o 'r M o ' E > u • j >. ,yn > N 1.. .2 I. . a ¢ + .' OU a..d O 2- " • C C N.0 - cl B v, O O O p a. U O 5U ,.-, 3 O W v i O cC N cad 00 • aO Z v, — '-Ov; 17'' cct c`c' • 2 .2 4. ... > cUC O u 7" 0 1::0 L s I U ti o J d n y r y N • Q O • i Ui U amO u f,! : c5. E i V O • w 0A U Q. O O U u G F, • W 0^ •u O_ U O ' a = 5 U U cd Z n O c, u H O ... h it V N n+ ; oOU v" -E h " N iY U v O 'p, O v Uv + bA W vUi cFtl c.:.:> U ck. bA G k, , , ' . 22 i _ a) a" U 8 0O OU - ' o , v O co O • 7 bbA U 'C Q -5 O sue. VUUFUo° tom- 0 3 3 C7 3° Feldspar molds are usedto createpermanent monitoringgrids to detectsmall elevation changes. CASE IN POINT: CRITICAL COASTAL HABITAT MONITORING TBEP is sponsoring a long -term monitoring plan to track over time the impact of climate change on critical coastal habitats such as mangroves, salt marshes, salt barrens and seagrass meadows in Tampa Bay. The plan is designed to detect both small- and large -scale changes in abundance and ecological function of these vital habitats , to help bay managers prepare for and adapt to the changes. The assessment team conducted a field test of monitoring techniques and tools at a pilot site in Upper Tampa Bay Park in summer 2014. They collected baseline measurements and established permanent fixed - station sites to track changes in habitat quality and structure over time. Measurements are being collected across the full range of coastal habitats, from water's edge to high and inland areas. This pilot project will help determine the most time- and cost - saving monitoring techniques, so we can expand our studies to more areas. This work is being jointly funded by TBEP and the U.S. Fish and Wildlife Service. ADAPTING TO RISING SEAS AS A "CLIMATE -READY ESTUARY" Tampa Bay has been designated a Climate -Ready Estuary" by the U.S. Environmental Protection Agency because of our work to enhance the ability of coastal wetlands to adapt to the effects of rising seas. Part of this adaptation is ensuring that habitat restoration projects leave room for newly created habitats to migrate landward over time, as waters rise and move inland. Examples of how communities around the Gulf of Mexico are attempting to accommodate climate change in habitat restoration can be found in our Gulf Coast Community Handbook published in 2012. More recently, we are advancing research to better understand and quantify the value of the bay's salt marshes, mangroves and seagrass beds in storing carbon and reducing greenhouse gas emissions. This "Coastal Blue Carbon" study, being financed by a grant from the Tampa Bay Environmental Restoration Fund with additional support from NOAA and EPA, was highlighted in the President's updated Climate Action Plan released in Fall 2014. We also created, in partnership with the Tampa Bay Regional Planning Council, a computer model that projects sea level rise in the watershed under varying scenarios, adaptation strategies and time periods. Intended for city and county planners, the model allows users to see possible sea level rise of .5 meters to 2.0 meters over a time period of 2025 -2100, and how that rise would impact shorelines with or without protection of manmade structures. The "Chasing The Waves" photo exhibit helps citizens visualize how rising seas might impact structures and shorelines. This compelling collection of photos taken locally and worldwide during extremely high "King Tides" was displayed at public venues across our 3 -county area in 2013 -2014. In 2014, TBEP adopted the following policy statement about sea level rise and our role in supporting the region's response to the enormous challenges posed by our changing climate: Tide gauges in Tampa Bay have recorded water levels rising at the rate ofone inch per decade since the 1940s, a rate that scientistspredict is likely to increase. By the end ofthe century, rising water levels in Tampa Bay areprojected to inundate considerable portions oflow -lying shorelines in the watershed, resulting in either the degradation, change in composition, or loss ofsome key coastal habitats. These coastal habitats support commercially and recreationally valuablefish and wildlife resources. Through research, technology transfer andpublic education, the Tampa Bay Estuary Program willpromote the scientific understanding ofpotential impacts ofsea level rise on coastal habitats and support development ofappropriate management actions to protect and improve the ecological and socio- economic resources ofthe estuary. TBEP's Misty Cladas with the Chasing The Waves" photo exhibit. TRFP PR(l('RFSC RFPfl T • PA(F16 SHARING OUR SCIENCE The TBEP team is frequently invited to share what we've learned about Tampa Bay with scientists, resource managers and citizens. Here are some of the conferences where we have given presentations, and some of the papers that have been published in peer- reviewed journals over the last three years. Conferences American Water Works Association, Florida Section Gulf of Mexico Ocean Observing System Technical Committee National Association of Environmental Professionals 23`1 Annual Social Marketing Conference: Ideas Beyond Borders Florida Stormwater Association Annual Conference Association of National Estuary Programs Annual Conference Restore America's Estuaries National Summit Coastal and Estuarine Research Federation Scientific Publications Greening, H., A. Janicki, E.T. Sherwood, R. Pribble and J.O.R. Johansson. 2014. Ecosystem responses to long -term nutrient management in an urban estuary: Tampa Bay, Florida, USA. Estuarine, Coastal and Shelf Science, Vol. 151, December 2014. Sherwood, ET and HS Greening. 2013. Potential Impacts and Management Implications of Climate Change on Tampa Bay Estuary Critical Coastal Habitats. Environmenta Management. doi: 10.1007/s00267- 013- 0179 -5. Russell, M. and H. Greening. 2013. Estimating Benefits in a Recovering Estuary: Tampa Bay, Florida. Estuaries and Coasts doi: 10.007/s/12237-013-9662-8. Poor, N., L. Cross and R. Dennis. 2013. Lessons learned from the Bay Region Atmospheric Chemistry Experiment (BRACE) and implications for nitrogen management of Tampa Bay. Atmospheric Environment 70:75 -83. Greening, H.S., L.M. Cross and E.T. Sherwood. 2011. A Multiscale Approach to Seagrass Recovery in Tampa Bay, Fl Ecological Restoration 29: 82 -93. Morrison, G., Greening, H.S. and Yates, K.K. 2011. Man', Case Study: Tampa Bay, Florida. IN: Wolanski, E. and Mc. D.S. (eds) Treatise on Estuarine and Coastal Science, Vol. 11, 76. Waltham: Academic Press. Yates, K.K., Greening, H. and Morrison, G., eds. 2011. In Science and Resource Management in Tmpa Bay, Florida. U Geological Survey Circular 1348, 280 p. Cicchetti, G. and H. Greening. 2011. Estuarine Biotope M and Habitat Management Goals: An Application in Tampa USA. Estuaries and Coasts 34: 1278 — 1292. National Research Council. 2011. Achieving Nutrient and S Reduction Goals in the Chesapeake Bay: An Evaluation ofPro Strategies and Implementation. Committee member, Comm on the Evaluation of Chesapeake Bay Program Implementa for Nutrient Reduction to Improve Water Quality. The Na Academies Press, Washington D.C. 246 p. TBEP 's EdSherwoodfilters a w samplefrom the bay to determin nutrient concentrations. orida. gement usky PP 31- egrating S. saics Bay, FL, diment ram ittce ion ional TBEP staff-annually conducts a hands-on training session for Tampa Bay seagrass scientists who work for local governments, regulatory agencies and non -profit organizations. They practice techniques for measuring seagrass abundance, density and health, using a standardized method to ensure consistency and accuracy. The training prepares participants to collect seagrass data in the waters in which they routinely work. TBEPs Lindsay Cross leadsthe training sessions each summer. Melinda SpallofTampa Bay Watch checking seagrass blade length in a samplinggrid. Equipped with transect grids, rulers, masks and snorkels, and waterproof datasheets, the workshop participants will put their skills to work collecting information about seagrasses from about 60 different locations in Tampa Bay annually. Along with detailed aerial surveys conducted every few years by the Southwest Florida Water Management District, this detailed field work provides a robust assessment of the bay's seagrass meadows. A LOOK AHEAD... As we approach our 25th anniversary in 2016, we look forward to new partnership opportunities, more ground - breaking research and the continued strong support of the bay community. Our busy to -do list for the next three years includes: The first complete revision of Charting The Course, the Comprehensive Conservation and Management Plan (CCMP) for Tampa Bay, in a decade. 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