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02/27/2002 - Island Estates Neighborhood Conservation Overlay District MeetingISLAND ESTATES NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT MEETING St. Brendan’s Church – 245 Dory Passage February 27, 2002 The meeting was opened by Study Committee Member Curtis Waldon at 7:13 p.m. at St. Brendan’s Church, 245 Dory Passage, Clearwater. Other members of the Island Estates NCOD (Neighborhood Conservation Overlay District) Study Committee present were Sandy Cole, Chuck Stebbins, Rusty Hoaglin, Fran Briskman, Dan Molino, Phyllis Boksen, and Jack Heckert. City staff included Long Range Planning Manager Gina Clayton, and Planner Lochen Wood. Ms. Wood thanked St. Brendan’s Church for the use of the church for the Island Estates NCOD meetings and the Island Estates Civic Association for supplying refreshments. She welcomed City Commissioner Ed Hart. Ms. Wood said this is the seventh and last Island Estates NCOD meeting. She discussed the voting process and explained that condominium owners will vote through their respective condominium associations. Each association’s vote would count as one vote. In response to a question, Ms. Wood said voting ballots would be mailed to individual property owners within the Island Estates NCOD boundary. Ballots will include a map, a comparison of the proposed Island Estates NCOD regulations versus City Code, and a self-addressed postage paid envelope. The envelopes will include a tracking number to ensure there are no duplicate votes and to ensure anonymity. She anticipates the results of the vote on May 1, 2002. She urged everyone to use the comment cards provided or to contact staff or the Island Estates NCOD Study Committee members with questions. Ms. Briskman offered to publish the ballot results in the Island Estates Civic Association Newsletter. In response to a question, Long Range Planning Manager Gina Clayton said in order to document who the mail was sent to, an affidavit of mailing would be prepared when staff mails the ballots. In the event a resident in the NCOD district does not receive a ballot, the resident should call staff. The election will not be advertised. Concern was expressed that the sample ballot provided does not allow for a vote against the entire NCOD process. Ms. Wood said as a majority of the neighborhood voted in favor of the NCOD process, the City Commission had already voted to proceed with its implementation. All of the proposed NCOD regulations can be voted on individually. In response to a question, Ms. Wood said if Item #23 on the sample ballot referencing flexible standard approval fails, Island Estates residents would adhere to current City Code and the related procedures for flexible standard approval. She said staff would review the language for clarity. She said staff is open to any suggestions regarding clarifying the language in the ballot prior to the election. Ms. Wood said she would confer with the City’s Legal Department regarding the procedure for those residents to vote should they be out of town during the voting timeframe. It was suggested placing an asterisk with instructions or comments at the top and bottom of the ballot in larger, bold letters to highlight them, including on the comparison of proposed Island Estates NCOD regulations versus the City Code. It was remarked that the proposed Island Estates NCOD plan is available on the City’s web site and can be obtained from the City Planning Department. It was suggested that voting dates and times be published on C-View. Ms. Wood said as usual, staff would be available after the meeting to answer questions. The meeting adjourned at 7:57 p.m.