04/16/2007
WORK SESSION AGENDA
Council Chambers - City Hall
4/16/2007 - 1:30 PM
1. Presentations
1.1 Service Awards
~ Attachments
1.2 Presentation of the City's Annual Financial Report
~ Attachments
1.3 Presentation of GFOA Certificate of Achievement for Excellence in Financial Reporting - 2005 Annual
Financial Report
~ Attachments
1.4 Presentation of GFOA Distinguished Budget Presentation Award - 2007 Budget
~ Attachments
2. Financial Services
2.1 Approve settlement of the liability claim of Alfred Furtado for payment of $80,000. (consent)
~ Attachments
2.2 Adopt Resolution 07 -13 establishing the intent to reimburse certain Boat Slip project costs incurred with
proceeds of future tax-exempt financing.
~ Attachments
3. Parks and Recreation
3.1 Award a contract to Keystone Excavators, Bid 060-0061PR, for $787,270, for the construction of a
portion of the Ream Wilson Clearwater Trail from the Long Center to the Bridge connection at Alligator
Creek, on the southern most part of Northeast Coachman Park and authorize the appropriate officials to
execute same. (consent)
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4. Police
4.1 Approve a donation to Clearwater Homeless Intervention Project, Inc. (CHIP) for funding of operations in
the amount of $100,000. (consent)
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4.2 Renew the appointment of C.W. "Bill" Renfroe to the Board of Trustees, Clearwater Police
Supplementary Pension Plan. (consent)
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5. Solid Waste/General Support Services
5.1 Approve a Contract (Blanket Purchase Order) for $2,200,000 to McMullen Oil Company, Inc. of
Clearwater, FL for the purchase of unleaded and diesel fuel for City Vehicles and authorize the
appropriate officials to execute same. (consent)
~ Attachments
5.2 Approve a Contract Renewal with the State of Florida as a Third Party Administrator to conduct driver
license tests and authorize appropriate officials to execute same. (consent)
~ Attachments
6. Public Utilities
6.1 Amend Chapter 32 as related to reclaimed water availability fee parameters and exemptions for wells,
lakes or pond irrigation systems in specified areas, and adding a rebate and credits for well, lake and pond
irrigation system abandonment for customers committing during construction to using reclaimed water
and pass Ordinance 7778-07 on first reading.
~ Attachments
6.2 Amend Chapter 32 as related to watering restriction changes under a drought directive from the Southwest
Florida Water Management District and pass Ordinance 7802-07 on first reading.
~ Attachments
7. Engineering
7.1 Approve a Contract For Sale of Real Property with Pinellas Habitat For Humanity, Inc. ("Habitat") to sell
real property legally described as PENNSYLVANIA SUBDIVISION, Lot 12, for the sum of $30,000, and
authorize appropriate officials to execute same, together with related instruments required to effect
closing. (consent)
~ Attachments
7.2 Award a Contract for $331,900.00 to Malcolm Pimie, Inc. (EOR) and it's sub-consultant, Jones, Edmonds
& Associates, Inc. (EOR), to provide professional engineering services for the Project Management,
Preliminary Design Activities, Design, Permitting and Bidding for the upgrade of the process air system at
the Marshall Street APCF, and authorize the appropriate officials to execute same. (consent)
~ Attachments
7.3 Ratify and confirm a supplemental work order to McKim & Creed (EOR) of Clearwater, FL, for
additional Construction Engineering and Inspection services on the Northeast Filter and Marshall Street
Blower Motor Control Center Improvements Project (03-0066- UT) increasing the purchase order amount
by $59,478.00 for a new purchase order total of $226,878.00. (consent)
~ Attachments
7.4 Declare lots 11-16, inclusive; Block 2, LAKE BELLEVIEW ADDITION as surplus for the purpose of
offering for sale for minimum bid amount of $270,000 by Invitation For Bid 17-07.
~ Attachments
7.5 Approve a work order to Advanced Engineering & Design, Inc., Engineer of Record, to provide
engineering design and permitting services for the Tropic Hills Outfall Improvements Project for the sum
of $143,166.70 and authorize the appropriate officials to execute same. (consent)
~ Attachments
7.6 Approve the applicants' request to vacate the easterly IS-feet of 66th Street North lying along the west
property lines of Lots 11 through 20, Wynwood Landings Subdivision, (a.k.a. 3330 through 3384 Lake
Shore Lane), as more particularly described in the ordinance, subject to the retention of a drainage and
utility easement over the full width of the right-of-way to be vacated, and pass Ordinance 7798-07 on first
reading. (V AC2007-03 Norris, Johnson, et al)
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8. Planning
8.1 Approve the Annexation, Initial Land Use Plan Designation of Residential/Office General (R/OG) and
Initial Zoning Atlas Designation of Office (0) District for 222 North Belcher Road (Lot 1, Pine Dell in
Section 12, Township 29 South, Range 15 East); and Pass Ordinances 7746-07, 7747-07 and 7748-07 on
first reading.
~ Attachments
8.2 Approve the Annexation, Initial Land Use Plan Designation of Residential Suburban (RS) and Initial
Zoning Atlas Designation of Low Density Residential (LDR) District for 1970 Abbey Lake Road and
1990 Abbey Lake Road (Consisting of a portion of Section 5, Township 29 South, Range 16 East, Metes
and Bounds 14/01 and 14/02) and Pass Ordinances 7795-07, 7796-07, and 7797-07 on first reading.
(ANX2007-01001 and ANX2007-01002)
I@l Attachments
8.3 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL), and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1301 Fairfield Drive (Lot 42,
Douglas Manor Park; Section 24, Township 29 South, Range 15 East); and Pass Ordinances 7805-07,
7806-07, and 7807-07 on first reading.
I@l Attachments
8.4 Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and, and Initial
Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1278 Sedeeva Circle
North (Lot 1 and the east 40 feet of Lot 2, Floradel Subdivision; Section 03, Township 29 South, Range
15 East); and Pass Ordinances 7808-07, 7809-07, and 7810-07 on first reading.
I@l Attachments
8.5 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL), and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1869 East Drive (Lot 1,
Block A,Clearwater Highlands Unit A; Section 02, Township 29 South, Range 15 East); and Pass
Ordinances 7811-07, 7812-07, and 7813-07 on first reading.
I@l Attachments
8.6 Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU), and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1836 Pinel and Drive (Lot 26,
Block B, Harbor Vista and the east Yz of vacated playground lying west of Lot 26, Block B, Harbor Vista;
Section 03, Township 29 South, Range 15 East); and Pass Ordinances 7814-07, 7815-07, and 7816-07 on
first reading.
~ Attachments
9. City Manager
9.1 Award a contract to Phoenix Architectural Products, Inc., Atlanta, Georgia, in the amount of $577,554.00
for the purchase and installation of hurricane protection over the glass in the Municipal Services Building
and Countryside Library in accordance with Sec. 2.564(1)(d), Code of Ordinances - Alachua County
School Board Bid 05-06 and authorize the appropriate officials to execute same; and authorizes a total
project budget of $620,000 to be funded from General Fund retained earnings, to provide for this contract
as well as funding for a structural engineering study of the roof, walls, and floors of the MSB. (consent)
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10. Official Records and Legislative Services
10.1 Appoint one member to the Airpark Advisory Board with the term expiring on April 30, 2011.
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10.2 Appoint Councilmembers as representatives on Regional and Miscellaneous Boards.
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11. Legal
11.1 Adopt Ordinance 7792-07 on second reading, annexing certain real property whose post office address is
2115 Pleasant Parkway, into the corporate limits of the city and redefining the boundary lines of the city
to include said addition.
I@l Attachments
11.2 Adopt Ordinance 7793-07 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 2115 Pleasant Parkway, upon annexation into the City of Clearwater, as Residential Low and
Preservation.
~ Attachments
11.3 Adopt Ordinance 7794-07 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office address is 2115 Pleasant Parkway, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR) and Preservation (P).
~ Attachments
11.4 Adopt Ordinance 7803-07 on second reading, amending Ordinance 6779-01, as amended by Ordinance
7350-04, and as amended by Ordinance 7400-05 and as amended by Ordinance 7599-06, vacating the 60
foot right of way of Third Street (AKA Third A venue), bounded on the east by the westerly right of way
line of Coronado Drive and bounded on the west by the easterly right of way line of South Gulfview
Boulevard, subject to special conditions, amending the special conditions.
~ Attachments
11.5 Adopt Ordinance 7804-07 on second reading, amending Ordinance 6780-01, as amended by Ordinance
7351-04, and as amended by Ordinance 7401-05 and as amended by Ordinance 7600-06, vacating the east
35 feet of the 70 foot right of way of Gulfview Boulevard, bounded on the north by the westerly extension
of a line parallel to and 20 feet north of the northerly lot line of Lots 57 and 104 of Lloyd-White-Skinner
Subdivision, as recorded in Plat Book 13, Page 12 of the public records of Pinellas County, Florida, and
bounded on the south by the westerly extension of the south lot line of Lot 59 of said Lloyd-White-
Skinner Subdivision (AKA the south lot line of the Beach Place Motel Condo, Plat Book 65, Page 13, of
the public records of Pinellas County, Florida), subject to special conditions, amending the special
conditions.
~ Attachments
11.6 Authorize the City Attorney to hire Jeffrey Hinds, Esq., to represent the City in inverse condemnation
litigation arising from the construction related to the "Beachwalk Project," in the total estimated amount
of up to $50,000. (consent)
~ Attachments
12. City Manager Verbal Reports
12.1 Downtown Boat Slips Schedule and Process - Dave Gildersleeve
~ Attachments
13. Council Discussion Items
13.1 Five-year Forecast - Gibson
~ Attachments
13.2 Belleair Beach Police Services
~ Attachments
14. Other Council Action
14.1 Other Council Action
~ Attachments
15. Adjourn
16. Presentationes) for Council Meeting
16.1 Florida Orchestra - Leonard Stone & James Gillespie
~ Attachments
16.2 Neighborhood and Home of the Quarter, Business Beautification A ward and Neighborhood and Home of
the Year A wards
~ Attachments
16.3 Proclamation: Bike to Work Week
@l Attachments
16.4 Proclamation: National Bike Month
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SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
Review Approval: 1) Clerk
Cover Memo
Item # 1
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Presentation of the City's Annual Financial Report
SUMMARY:
The City's External Auditors, Cherry, Bekaert & Holland, L.L.P., will present the results of the audit of the City's 2006 Annual
Financial Report to the Council
Type:
Current Year Budget?:
Other
No
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Clerk
Cover Memo
Item # 2
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CI) Ll.. :-C:"- 000 --
.q: .--.j-.::J2 .Q.n....s.O
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Presentation of GFOA Certificate of Achievement for Excellence in Financial Reporting - 2005 Annual Financial Report
SUMMARY:
The Govenment Finance Officers Association of the United States and Canada (GFOA) has a certificate program (established in 1945),
which is designed to recognize and encourage excellence in financial reporting by state and local governments. The City of Clearwater
has earned the Certificate of Achievement for Excellence in Financial Reporting for its 2005 Annual Financial Report. This is the 27th
year that the City has received this prestigious award.
In order to earn the Certificate of Achievement, the City of Clearwater's Comprehensive Annual Financial Report had to meet the high
standards of the certificate program. By meeting the standards of the program, the Financial Report is a more useful and understandable
tool for Clearwater's citizens, the media, and others who have a vital interest in the government. The governing body and taxpayers of
Clearwater should take special pride in the fact that their annual financial reporting document has been judged to be one of the best in its
class. The award gives bond insurers and rating agency comfort and thus insures that the City receives the low interest rates on it's
borrowing.
This award reflects the commitment by many individuals to the highest standards of financial reporting. It reflects the endorsement and
support of elected and appointed officials, and is a tribute to their foresight and leadership. This award also reflects the expertise, high
degree of professionalism, and many hours of hard work by the staff involved in preparing this annual financial report. Achievement of
this award is a tribute to all of them.
The City's "CAFR" team works diligently each year to complete our financial report. This team is composed of members of the City's
Finance, Budget, Internal Audit departments as well as financial staff from other City departments. The City takes financial
responsibility and accountability very seriously, and therefore, we have placed individuals with financial expertise in various
departments around the City. Many of these individuals are licensed CPA's. Jay Ravins, Assistant Finance Directorfor the City of
Clearwater has the overall responsibility for financial reporting for the City.
Our external auditors, Cherry Bekeart and Holland provided assistance in obtaining this award.
CAFR Team: Carol Barden, Andrea Beane, Fred Belzel, Bob Bublitz, Keith Bush, Karen Cunkle, Laura Damico, Karen Dombrowski,
Janet Dorrough, Judith Grantham, Joyce Hunt, Bill Kleinsorge, Linda McPherson, Karen Miles, Marty Moran, Steve Moskun, Paul
Nystrom, David Powers, Stephanie Sansom, Barbara Schill, Mark Tedder, Earl Uchiyama, Tina Wilson, Mirjana Zdjelar.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Clerk
Cover Memo
Item # 3
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Presentation of GFOA Distinguished Budget Presentation Award - 2007 Budget
SUMMARY:
The Government Finance Officers Association of the United States and Canada (GFOA) has a Budget Awards Program (established in
1984), which is designed to encourage governments to prepare budget documents of the highest quality to meet the needs of decision
makers and citizens. The City of Clearwater has earned the Distinguished Budget Presentation A ward for its 2007 Budget. This is the
21st year that the City has received this prestigious award.
In order to earn the Distinguished Budget Presentation Award, the City of Clearwater's Budget had to meet the high standards of the
award program. By meeting the standards of the program, the Budget document is a more useful and understandable tool for
Clearwater's citizens, the media, and others who have a vital interest in the government. The governing body and taxpayers of
Clearwater should take special pride in the fact that their Budget document has been judged to be one of the best in its class.
This award reflects the commitment by many individuals to the highest standards of budget presentation. It reflects the endorsement and
support of elected and appointed officials, and is a tribute to their foresight and leadership. This award also reflects the expertise, high
degree of professionalism, and many hours of hard work by the staff involved in preparing this budget document. Achievement of this
award is a tribute to all of them.
The Office of Management and Budget works diligently each year to complete the City's budget document. Tina Wilson, Director of
the Office of Budget and Managementfor the City of Clearwater has the overall responsibility for budgeting for the City.
Office of Management and Budget
Tina Wilson
Karen Dombrowski
Martin Moran
Review Approval: 1) Clerk
Cover Memo
Item # 4
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve settlement of the liability claim of Alfred Furtado for payment of $80,000. (consent)
SUMMARY:
On March 31, 2005, a Parks and Recreation employee driving a city vehicle pulled into the path of a vehicle operated by Mr
Furtado. Our driver advised that prior to pulling out he did not see Mr. Furtado's vehicle. Mr. Furtado had the right of way as he was
heading North on Belcher Road. The city vehicle was leaving the Long Center.
Mr. Furtado's vehicle sustained $16,000 in damage.
Mr. Furtado sustained a fracture of his second toe, left wrist strain, neck and low back strain superimposed on two prior back surgeries,
hip strain, bilateral shoulder strain,and minor head trauma. He treated conservatively for these injuries. He also had surgery for a right
medial meniscus and total right knee replacement. It is unclear if the knee surgeries are related to this accident. He also has an alleged
loss of income claim. Mr Furtado's medical bills exceed $36,000, not including the medical for the knee surgeries.
The City's limit of liability as provided by Section 768.28, Florida Statutes is $100,000. The City's Risk Management Division and
City's Claims Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund.
Appropriation Code
590-07000-545900-519-000
Amount
Appropriation Comment
80,000
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 5
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Resolution 07 -13 establishing the intent to reimburse certain Boat Slip project costs incurred with proceeds of future tax-exempt
financing.
SUMMARY:
The Boat Slip project was approved by a referendum on March 13, 2007
The project is expected to cost approximately $11 million with $10.4 million to be funded with bond proceeds and the remaining
$600,000 to be funded from the Downtown Development Board ($50,000/year for 2 years) and the Community Redevelopment Agency
($500,000).
It is anticipated the bonds will be issued in the spring of 2008, however the exact date of issuance will be determined at a later date
based on market conditions.
The Boat Slip Project will be incurring expenses prior to the issuance of the bonds.
This reimbursement resolution will allow for the City to be reimbursed from the Bond proceeds.
Type:
Current Year Budget?:
Debt-Bond
None
Budget Adjustment:
Yes
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review
Approval:
1) Financial Services 2) Legal 3) Financial Services 4) Financial Services 5) Legal 6) Clerk 7) Assistant City
Manager 8) Clerk 9) City Manager 10) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
RESOLUTION NO. 07-13
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA ESTABLISHING ITS INTENT TO REIMBURSE
CERTAIN PROJECT COSTS INCURRED WITH
PROCEEDS OF FUTURE TAX-EXEMPT FINANCING;
PROVIDING CERTAIN OTHER MATTERS IN
CONNECTION THEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Clearwater, Florida (the "Issuer") has
determined that the need exists to construct capital improvements consisting of a
municipal marina (collectively, the "Project");
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF CLEARWATER, FLORIDA THAT:
SECTION 1. AUTHORITY. This Resolution (hereinafter called the "Resolution")
is adopted pursuant to the provisions of the Florida Constitution, Chapter 166, Florida
Statutes, and other applicable provisions of law.
SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses its
intention to be reimbursed from proceeds of a future tax-exempt financing for capital
expenditures to be paid by the Issuer in connection with the construction of the Project.
Pending reimbursement, the Issuer expects to use funds on deposit in its storm water
system funds, general funds and other funds legally available to pay a portion of the
cost of the Project. It is not reasonably expected that the total amount of debt to be
incurred by the Issuer to reimburse itself for expenditures paid with respect to the
Project will exceed $10,400,000. This Resolution is intended to constitute a
"declaration of official intent" within the meaning of Section 1.150-2 of the Income Tax
Regulations.
SECTION 3. SEVERABILITY. If anyone or more of the provIsions of this
Resolution shall for any reason be held illegal or invalid, such illegality or invalidity shall
not affect any other provision of this Resolution, but this Resolution shall be construed
and enforced as if such illegal or invalid provision had not been contained therein.
SECTION 4. REPEALING CLAUSE. All resolutions or orders and parts thereof
in conflict herewith to the extent of such conflicts, are hereby superseded and repealed.
SECTION 5. EFFECTIVE DATE. This resolution shall take effect immediately
upon its adoption.
Passed and adopted by the City Council of the City of Clearwater, Florida, this
day of April, 2007.
ResoluU:em7#i :6
Attachment number 1
Page 2 of 2
CITY OF CLEARWATER, FLORIDA
By:
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
ResoluU:em7#i :6
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract to Keystone Excavators, Bid 060-0061PR, for $787,270, for the construction of a portion of the Ream Wilson
Clearwater Trail from the Long Center to the Bridge connection at Alligator Creek, on the southern most part of Northeast Coachman
Park and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City Council previously approved and accepted a Recreation Greenways Trails Program (RGTP) project grant for the Ream Wilson
Clearwater Trail, in the amount of $200,000, as well as accepting an additional $200,000 Florida Recreation Development Assistance
Program Grant (FRDAP) for the same trail project.
The trail begins at the Long Center, continues through Coachman Ridge Park and concludes at Northeast Coachman Park across from
the Carpenter Field Training Complex.
The existing 6 foot wide sidewalk system through these parks currently does not meet national standards for bicycle paths and is in a
state of needed repair. The new trail will include replacing the existing 6 foot concrete sidewalk with an 11 foot wide concrete trail and
will be constructed in a manner to accommodate bicyclists, joggers, roller bladders and walkers.
In order to preserve the existing trees and impact them the least, concrete is being used rather than asphalt with concrete header curbs.
Also, included as part of the construction is an aeration and drainage system designed to help protect and preserve the many trees
adjacent to the trail.
This contract is for the labor and materials to construct approximately 0.8 of a mile of 11 foot by 6 inch concrete trail, site work
including the removal of existing sidewalks, drainage & aeration system for trees, asphalt driveways and the installation of a 10 foot
wide bridge over Alligator Creek that has been purchased by the City.
Other elements of the project, which will be completed by City staff, will include benches, water fountains, picnic area, signage and the
purchase of a 10 foot wide bridge.
Since this is a replacement of the existing concrete six foot trail, no additional resouces will be required to provide the ongoing
maintenance for this project since staff is already resourced to take care of this area.
Together with the two grants there is sufficient funding in CIP 315-93272 for this project.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$787,270
$787,270
2006 to 2007
Annual Operating Cost:
Total Cost:
0.00
$787,270
Cover Memo
Appropriation Code
315-93272
Amount
$787,270
Appropriation Comment
Includes $200K FRDAP grant; $200,000 RGTP
Item # 7
grant and remainder from Penny.
Bid Required?:
Yes
Bid Number:
060-
0061PR
Other Bid / Contract:
Bid Exceptions:
None
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 7
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ber 1
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a donation to Clearwater Homeless Intervention Project, Inc. (CHIP) for funding of operations in the amount of $100,000.
(consent)
SUMMARY:
. The Clearwater Homeless Intervention Project Shelter opened in April 1998, and since that date has provided a safe
overnight facility for homeless persons and essential support services to help individuals and families begin to improve their
lives.
. In CHIP's continuum of care, there are currently three programs offered: Outreach and Assessment through the Day
Center component; Emergency Housing in the Shelter Services; and Transitional Housing at Parkbrooke Apartment
Complex.
. In previous years, the City of Clearwater has donated $100,000 to CHIP. The police department requests that the City
continue their contribution to CHIP, which will be applied toward needed operational funding essential to the CHIP shelter's
successful operation.
. Funding for this donation in the amount of $100,000 is available in the Special Program project 181-99274, Homeless
Shelter.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$100,000.00
$100,000.00
2006 to 2007
Annual Operating Cost:
Total Cost:
$100,000.00
Appropriation Code
181-9927 4-582000-529-000
Amount
$100,000
Appropriation Comment
Bid Required?:
Other Bid / Contract:
No
Bid Number:
Bid Exceptions:
None
Review Approval: 1) Clerk 2) Office of Management and Budget 3) Clerk 4) City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 8
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Renew the appointment of CW. "Bill" Renfroe to the Board of Trustees, Clearwater Police Supplementary Pension Plan. (consent)
SUMMARY:
In keeping with the provision of Florida Statute 185.05, which states in part...
"The fifth member shall be chosen by a majority of the previous four members, and such person's name shall be submitted to the
legislative body of the municipality. Upon receipt of the fifth person's name, the legislative body shall, as a ministerial duty, appoint
such person to the board of trustees as its fifth member. . ."
At a meeting of the Board of Trustees held on December 15, 2006, CW. "Bill" Renfroe was unanimously appointed to serve a full two-
year term as Trustee. Mr. Renfroe is a Clearwater police officer with over 9 years experience and has agreed to serve the term February
1,2007 - February 1,2009.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Bid Required?:
Other Bid / Contract:
No
Bid Number:
Bid Exceptions:
None
Review Approval: 1) Clerk
Cover Memo
Item # 9
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Contract (Blanket Purchase Order) for $2,200,000 to McMullen Oil Company, Inc. of Clearwater, FL for the purchase of
unleaded and diesel fuel for City Vehicles and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This blanket purchase order covers the purchase of unleaded and diesel fuel delivered to the City fuel facility located at the Solid Waste
compound on Hercules Ave. This fuel is used for all City equipment.
This is the 3rd year of a 5 year contract.
Type:
Current Year Budget?:
Purchase
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$2,200,000
Annual Operating Cost:
Total Cost:
$2,200,000
5/1/07 to 4/30/08
Appropriation Code
566-06611-550500-519-000
Amount
$2,200,000
Appropriation Comment
BPO
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager ED 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Item # 10
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Contract Renewal with the State of Florida as a Third Party Administrator to conduct driver license tests and authorize
appropriate officials to execute same. (consent)
SUMMARY:
This contract gives the City of Clearwater's designated administrator and its representatives the authority to conduct training and testing
of students for the purpose of obtaining a Commercial Motor Vehicle Drivers License.
Review
Approval:
1) Legal 2) Solid Waste/General Support Services 3) Legal 4) Clerk 5) Assistant City Manager ED 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Contract Summary
Third Party Administrators for Florida Commercial Driver License Testing
In accordance with Section 322.56, Florida Statutes, the Department of Highway Safety
and Motor Vehicles authorizes the Third Party Administrator named below to conduct driver
license tests as described in this agreement.
Third Party Administrator:
TPAID# ~ Effective Date
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Responsible Business or Agency Official (print name and title)
Florida Business or A2ency Address:
70 ~oi- '-\'148
Mailing Address Street or P.O. Box
c.l.-<ePr<<-WA-Te~ I FL
City
\ <1, 0 0 A}v~ ,A.--\J€
3-:;~S"'8 - Yf"t 5
Zip Code
Zip Code
Authorizations for Testin2:
CDL Tests
1(' CDL Skills, Class A
X' CDL Skills, Class B and C
CDL Applicants
)( Employees of the Third Party Administrator
x All Applicants
Test Sites
City '~;.2<1 0 5"R 5Bo
City
City
City
City
City
City
City
City
City
SPr'F€'\i .~pR~o~ 3'ibCOSite# J
Site #
Site #
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Item # 11
1 of 25
Attachment number 1
Page 1 of 1
AGREEMENT
between the
FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES
and a
COMMERCIAL DRIVER LICENSE TIDRD PARTY ADMINISTRATOR
THIS AGREEl\1ENT is made effective this
BY AND BElWEEN the
of
,20
FLORIDA DEPARTl\1ENT OF HIGHWAY SAFETY AND MOTOR VEHICLES
DIVISION OF DRIVER LICENSES
(hereinafter the Department)
AND
(hereinafter the Third Party Administrator)
This agreement authorizes the named Third Party Administrator to conduct driver license
examinations on behalf of the Department
NOW THEREFORE, the Department and the Third Party Administrator, in consideration of the
duties and responsibilities set forth herein, mutually agree as follows:
I. DEFINITIONS
The following words and terms, when used in this document, shall have the following meanings:
A. DEPARTMENT: The Florida Department of Highway Safety and Motor Vehides, Division
of Driver Licenses.
B. THIRD PARTY ADMINISTRATOR: An entity of state government, a subdivision of
state government, a public or private corporation, a firm, an organization, a school, or an entity
Item # 11
2 of 25
Attachment number 1
Page 1 of 1
I. THIRD PARTY ADMINISTRATOR IDENTIFICATION NUMBER (TPA ID): An
number that shall identify the Third Party Administrator where applicable in program
documents and information systems.
J. TEST SITE: Any of the physical locations at which the Third Party Administrator is
authorized to conduct driver license testing, as designated in an Appendix to this agreement.
K. TEST SITE NUMBER: A number assigned to each physical address of each test site at
which the Third Party Administrator is authorized to conduct driver license tests.
L. CDL SKILLS TEST: The practical demonstrations of ability required to obtain a CDL,
normally including a pre-trip inspection, prescribed basic control maneuvers, and an on-road test.
Skills tests for Class C CDLs and certain other circumstances may require only portions of the
normal complete testing procedure.
M. COMMERCIAL MOTOR VEHICLE (CMV): For purposes of meeting equipment
requirements specified in Section ill.D. of this Agreement, a commercial motor vehicle is a
motor vehicle or motor vehicle combination used on the streets or highways which has a gross
vehicle weight rating of 26,001 pounds or more. CMVs used to meet requirements of this
Agreement pertaining to unrestricted Class A CDLs must be truck tractor/semi-trailer
combination vehicles as defined in Chapter 320.01, Florida Statutes.
Iterof2.S11
Attachment number 1
Page 1 of 1
C. TECHNICAL ASSISTANCE: Provide consultation to the Third Party Administrator
regarding laws, rules, and procedures for conduct of the program established under this
agreement.
D. AUMINISTRATION AND ENFORCEMENT: Administer and enforce the provisions of
the driver license third party testing program.
III. THE THIRD PARTY ADMINISTRATOR AGREES TO
A. LEGAL COMPLIANCE: Comply with Section 322.56, Florida Statutes, with all other
applicable statutes, with administrative rules of the State of Florida and the Department, and with
all applicable local ordinances.
B. PLACE OF BUSINESS: Continuously maintain a place of business at each test site that
includes a permanent, regularly occupied building located within the State of Florida and which
meets all applicable safety and legal requirements of the federal, state, and local governments.
C. MAILING ADDRESS: Maintain a permanent mailing address and provide this address to
the Department.
D. FACILITIES AND EQUIPMENT: Maintain facilities and equipment approved by the
Department as follows:
1. For Third Party Administrators not originally certified prior to September 1,2002, ownership
or lease of at least five commercial vehicles. CMVs used to meet requirements of this
Agreement pertaining to unrestricted Class A CDLs must be truck tractor/semi-trailer
combination vehicles as defined in Chapter 320.01, Florida Statutes.
2. A paved off-street area permanently marked and meeting all applicable dimensions and
specifications for the CDL basic skills test, as provided in the most current version of the
AAMV A model CDL Examiner's Manual.
3. An approved road test route and one or more alternate routes.
Itelrof251
Attachment number 1
Page 1 of 1
K. APPLICANT RECORDS MAINTENANCE: Maintain, on forms provided by the
Department, at the approved third party testing location, for a minimum of three years, all
records of each applicant for whom the Third Party Administrator conducts any portion of the
CDL skills test, whether the applicant passes or fails the test.
L. PROOF OF RESULTS: Ensure that certified Third Party Testers employed by the TPA
accurately record the results of all tests they personally conduct in a timely manner, whether the
applicant passes or fails, in the Department's Driver License Third Party Paperless Waiver
System (PWS).
M. SECURITY OF PROGRAM MATERIALS: Maintain strict security and accountability
for confidential test materials issued by the Department.
N. TESTER TRAINING: If authorized under this contract to train individuals for certification
as CDL Third Party Testers, meet the following conditions:
L Be a public educational institution under the governance of a Florida county school board, the
State University System, the Community College System, or the Florida Department of
Education.
Conduct one or both of the following Department-approved curricula for CDL Third Party
Testers.
a. For Class A, B, and C CDL skills testing, the 50-hour CDL Tester Training curriculum
b. For Class Band C (School Bus) CDL skills testing, the 50-hour School Bus CDL
Tester Training curriculum
3. Own or lease at least one CMV representing each CDL class and endorsement for which tester
training is provided, except that a representative Class B vehicle may be additionally used for
training applicable to Class C CDL testing.
ItesnoP251
Attachment number 1
Page 1 of 1
2. Provide unscheduled access to the approved third party testing site(s), vehicles used for
testing, Third Party Tester and applicant records as specified in this agreement for inspection by
representatives of the Department and the Federal Motor Carrier Safety Administration.
3. Provide representatives of the Department and the Federal Motor Carrier Safety
Administration with copies of all records required to be maintained under this Agreement, on
request
4. Allow representatives of the Department and the Federal Motor Carrier Safety Administration
to observe any applicant's testing, including those portions occurring inside vehicles.
5. Refund or waive any test fees charged to Department operatives who may pose as applicants
for purposes of monitoring compliance with this agreement.
Q. CERTIFICATES: Prominently display the authorized Third Party Administrator
Certificate in its approved third party testing site(s).
R. MISCELLANEOUS NOTIFICATIONS:
1. Notify the Department in writing thirty days prior to any change in the Third Party
Administrator's business or agency name, ownership, or address.
2. Notify the Department in writing within ten calendar days of changes in the individuates)
designated to represent the Third Party Administrator under Section XV and in the Appendix to
this agreement.
3. Notify the Department in writing within ten calendar days of changes in Third Party Testers
employed by the Third Party Administrator.
4. Notify the Department whenever the Third Party Administrator ceases business operations at
an approved third party testing site.
It1ff1or2~ 1
Attachment number 1
Page 1 of 1
First Occurrence
Repeated Occurrence
W Titten reprimand
Thirty (30) day suspension of testing authority at applicable
test site(s)
B. MINOR DISCREPANCY IN TEST PROCEDURE: Failure to properly administer a
required portion of an otherwise complete test procedure, such as omission of a required
maneuver.
First Occurrence
Ten (10) day suspension of testing authority at applicable
test site( s )
Termination of testing authority at applicable test site(s)
Repeated Occurrence
C. MAJOR DISCREPANCY IN TEST PROCEDURE: Failure to include all required parts
of a test procedure, such as omission of the pre-trip inspection, failure to use an approved test
route, use of unsafe vehicles for testing applicants, or other action determined to significantly
compromise the integrity of the testing process or public safety.
First Occurrence
Forty-five (45) day suspension of testing authority at
applicable test site(s)
Termination of testing authority at applicable test site(s)
Repeated Occurrence
D. FRAUD: Abuse of authorities granted under this agreement to gain profit through issuance
of test waiver fonns to applicants who have not passed substantially complete tests.
First Occurrence
Termination of this agreement
The Department will have sole discretion to determine the occurrence and the level of the
violations defined above, and to apply associated penalties. Nothing in this section limits
application of provisions for tenrunation or cancellation of this agreement under Section V of
this agreement where deemed appropriate.
Item # 11
12 of 25
Attachment number 1
Page 1 of 1
E. TERMINATION: The Department reserves the right to ten:ninate this agreement
immediately upon determining that continued performance by the Third Party Administrator, or
Third Party Tester employed by the Third Party Administrator, would endanger the public
health, safety, or welfare. Additionally, the Department may ten:ninate testing authority at one or
more test sites in accordance with Sections IV.B or IV.C, Compliance and Enforcement, of this
agreement. The Department may ten:ninate this agreement immediately or take other appropriate
action at the discretion of the Department upon detennining that the Third Party Administrator,
or Third Party Tester employed by the Third Party Administrator, has done one or more of the
following:
1. Has failed to comply with or satisfy any of the provisions of this agreement.
2. Has falsified any record or information required under this agreement.
Has been criminally arrested for or committed an act that, in the opinion of the Department,
compromises the integrity of the Program.
4. Has failed to file a certificate of insurance or self-insurance or has failed to maintain required
insurance coverage.
5. Has refused to allow public access to all documents, papers, letters, or other material subject
to the provisions of Chapter 119, Florida Statutes, and made or received by the Third Party
Administrator in conjunction with this agreement.
VI. APPLICABILITY OF CHAPTER 120. FLORIDA STATUTES
Provisions of the Administrative Procedures Act, Chapter 120, Florida Statutes, will govern
actions of the Department to suspend or terminate testing authority or terminate this agreement
under Sections IV and V of this agreement. For purposes of timely action in accordance with
Chapter 120.60, Florida Statutes, an application for certification as a driver license third party
ItE1l4lo'2~1
Attachment number 1
Page 1 of 1
IX. PROFESSIONAL CONDUCT
A. PROHIBITED HIRING PRACTICES: The Third Party Administrator agrees not to
engage the services of any current employee of the Division of Driver Licenses, or of a county
tax collector serving as a licensing agent of the Department, as a Third Party Tester, agent or
employee.
B. APPLICANT ASSISTANCE: The Third Party Administrator agrees that no Third Party
Tester, employee, or agent of the Third Party Administrator will be pennitted to assist any driver
license applicant in a manner that provides unfair advantage in passing the tests covered under
this agreement. The Third Party Administrator agrees that no translator or other intermediary
will be pennitted to interpret portions of the test that are scored on the basis of an applicant's
verbal or written responses. Nothing in this agreement prohibits a tester from presenting test
questions and receiving answers from applicants in any language without the aid of a translator,
or from using translators to communicate on matters not requiring scored responses.
C. SOLICITATION: The Third Party Administrator agrees that no Third Party Tester,
employee, or agent of the Third Party Administrator will solicit any individual on premises
rented, leased, or owned by the Department or any of its agents to be an applicant in any third
party testing program.
D. PROIDBITION ON TESTING FAMILY AND FRIENDS: The Third Party
Administrator agrees that no Third Party Tester employee will be permitted to conduct tests
under this agreement for members of the tester's family or friends. The Department will have
sole discretion to determine whether testing a specific applicant would violate this section. Upon
request by the Third Party Administrator or Third Party Tester, the Department will provide an
advance detennination.
X. ADVERTISING
A. GUARANTEES: The Third Party Administrator agrees that none of its advertising shall
indicate in any way that the Third Party Administrator can issue or guarantee the issuance of a
driver license or imply that the Third Party Administrator can in any way influence the
It1J~\r2~ 1
Attachment number 1
Page 1 of 1
B. OTHER VEHICLES: If the Third Party Adntinistrator uses an applicant's vehicle for
conducting the road test, it agrees to ensure that such applicant's vehicle is in compliance with
the Motor Vehicle No-Fault Law, and has the required coverage of $10,000 for Personal Injury
Protection, in addition to $10,000 Property Damage Liability coverage, prior to conducting the
skills test.
C. COMMERCIAL GENERAL LIABILITY: The Third Party Adntinistrator shall take out
and maintain Commercial General Liability insurance including products and completed
operations, for the entire length of this agreement This insurance will provide coverage for all
claims that may arise from the operations completed under this agreement, whether such
operations are by the Third Party Adntinistrator or the Third Party Administrator's agents, Third
Party Testers, or other employees. Such insurance shall include a Hold Harmless Agreement in
favor of the State of Florida, Department of Highway Safety and Motor Vehicles and must
include the State of Florida as an Additional Named Insured for the entire length of the
agreement.
Minimum Lintits of Liability:
$1,000,000 each occurrence
$2,000,000 Aggregate
D. HOLD HARMLESS ENDORSEMENT: The Third Party Administrator shall indemnify
and hold harmless the State of Florida, Department of Highway Safety and Motor Vehicles, and
Department employees from and against all losses, claims, demands, payments, suits, actions,
recoveries and judgements of every nature and description brought or recoverable against it or
them by reason of any act or ontission of the Third Party Adntinistrator or the Third Party
Administrator's agents, Third Party Testers, or other employees in the execution of the work or
in consequence of any negligence or carelessness in guarding the same.
ItemJ/2'51
Attachment number 1
Page 1 of 1
5. The bonding company must notify the Department's designated representative, as named in
Section XV, in writing within 5 working days of any cancellation, failure of the Third Party
Administrator to make due payment or other condition that causes discontinuation or reduction
of the required coverage provided by the performance bond. Failure to maintain a performance
bond that meets the requirements of the Department as set forth in this agreement will constitute
failure to comply with this agreement.
6. Expiration or other termination of the bond does not relieve liability for payment of valid
claims associated with the Third Party Administrator's failure to comply with this agreement
during the period the bond was in effect.
7. A letter of credit (LOC) meeting all substantive requirements of this section may be submitted
in lieu of a performance bond. The department will only accept LOCs issued by financial
institutions organized under the laws of Florida.
G. ADDITIONAL REQUIREMENTS:
1. Pursuant to Chapter 624 and 626 ES., all insurance shall be purchased and countersigned by a
Florida Resident Insurance Agent.
2. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company with a minimum
Best's Rating of A or a Financial Performance Index of IX from the current Best's Key Rating
Guide.
3. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company with a minimum
Best's Financial Size Category of IX ($250,000,000) from the current Best's Key Rating Guide.
4. For an application as Third Party Administrator to be considered and continuously
maintained, the insurance coverages must be provided by an insurance company having a
I tE2fT1oP2.11
Attachment number 1
Page 1 of 1
expressly stated in a written amendment to this agreement, signed by a duly authorized
representative of each party.
XIII. NON-ASSIGNABILITY
This agreement and the Third Party Administrator's certification are not assignable by the Third
Party Administrator, including by subcontract, either in whole or in part.
XIV. WAIVERS AND UNENFORCEABILITY
A waiver by either party of any provision of this agreement shall not act as a waiver of any other
provision of this agreement. If any provision of this agreement is for any reason declared
invalid, illegal or unenforceable, that declaration shall not affect the remainder of the provisions
of this agreement.
I tE3i2l if21>1
Attachment number 1
Page 1 of 1
XV. COMMUNICATIONS
The Third Party Administrator and the Department designate the following to receive the
written notices and communications that are desired or required under this agreement:
y.
REPRESENTING THE
THIRD PARTY ADMINISTRATOR
Name: JZe):. aR;J!.&V
Title: /)SSI. j);ftEc;Tf)~
Address: /9CJO Gft.9Ni) AJIl- ,;
~76S
City/State: ~~,;fL ~
(
Telephone: /.; 7,5(;2 - tiff /
Fax#: 7J.7... ~;2- Qf9S-
REPRESENTING THE
DEPARTMENT
Name:
Title:
Fax
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
date first written above.
BY: C I T'{ 0 F- L.l- ~ '(2..\AJtt'TeR,
(Company or Agency Name of the Third Party Administrator)
~ See Attached Signature Page
(authorized representative of the Third Party Administrator)
TITLE:
SIGNATURE:
BY: Florida Department of Highway Safety and Motor Vehicles
TITLE: Chief of Purchasiu,,! and Contracts
It6fSlJf21s1
Attachment number 1
Page 1 of 1
Contract Summary
Third Party Administrators for Florida Commercial Driver License Testing
Signature Page
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Frank V. Hibbard
Mayor
William B. Horne II
City Manager
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Laura Lipowski
Assistant City Attorney
Item # 11
APPROVED TEST SITES
UNDER TPA IDENTIFICATION NUMBER
FOR THE THIRD PARTY ADMINISTRATOR
Attachment number 1
Page 1 of 1
APPENDIX
It~21of2J 1
Attachment number 1
Page 1 of 1
Test Site Number 13 J L( for Third Party Administrator:
TP A ill #
B\L\
Contract Date
Private xOovemment
Site Address:
Ll"[ 4 e c. L-eA1'2...u....< ~ t= L
Street or P.O. Box
Location Address if different from mailing address
Srr'F-Q ,-( -k~ '<<. I F-- L
~ y "''1 S-
Zip Code
nNeUfi-5
County
City
Telephone Number
Fax Number '7 d- I '5" ~ ';;) <t€1 5
Desienated Al!ents for Test Site Communications and Compliance
For the Third Party Administrator
Lf'.~C~ K\FL..\C:y{ f=L-ee-t. opelRA"",\ONS I~HJe.R
,
Print name and title
For the Department of Highway Safety and Motor Vehicles
Monitor for Zone
Print name
Approved Testing Activities at Site:
CDL Tests
CDL Skills, Class A
CDL Skills, Class Band C
Site Status:
Date approved:
by DHSMV Compliance Officer:
Date closed:
Item # 11
25 of 25
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Contract For Sale of Real Property with Pinellas Habitat For Humanity, Inc. ("Habitat") to sell real property legally
described as PENNSYLVANIA SUBDIVISION, Lot 12, for the sum of $30,000, and authorize appropriate officials to execute same,
together with related instruments required to effect closing. (consent)
SUMMARY:
On February 15,2007 Council declared the subject 5200 square foot vacant lot located at 911 Metto Street as surplus for the purpose of
offering it for sale by advertising for bid, requiring a minimum bid of $30,000.
Invitation For Bid 14-07 was advertised on February 18, 2007 and issued on February 19,2007.
Habitat submitted the only response to the advertisement at bid opening March 7, 2007. The $30,000 purchase price meets the minimum
required bid amount.
Completion of the purchase is conditioned upon the City accepting a mortgage in the amount of the full purchase price. The mortgage
will be for a term not to exceed twelve months, with the principal sum payable without interest.
The loan amount will be payable upon Habitat constructing and selling a single-family residence on the property. At time of sale the
City would provide down payment funding to the qualifying buyer, all or a portion of which will be used to payoff the purchase money
mortgage.
Habitat will be responsible for all costs of securing the financing described, and the transaction is scheduled to close within 30 days
following contract approval by Council.
Upon City receipt of the subject mortgage proceeds approximately $12,000 will be utilized to reimburse Economic
Development/Housing, the Office of Official Records and Legislative Services, and the Engineering Department for costs incurred in
acquiring and disposing of the subject lot. The balance ofloan proceeds will accrue in the General Fund Land Sale Account 010-
00000-364220-000-204.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 12
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Attachment number 2
Page 1 of 1
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City of Clearwater Engineering Department
N
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Drawn By S.K.
Grid # 269A
Reviewed By: E.B. Scale: N.T.S.
S - T - R 10-29s-15e Date: 03/15/07
Item # 12
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract for $331,900.00 to Malcolm Pirnie, Inc. (EOR) and it's sub-consultant, Jones, Edmonds & Associates, Inc. (EOR), to
provide professional engineering services for the Project Management, Preliminary Design Activities, Design, Permitting and Bidding
for the upgrade of the process air system at the Marshall Street APCF, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
. The Marshall Street Advanced Pollution Control Facility (APCF) is located at 1605 Harbor Drive,
Clearwater, Florida and has been in operation since the 1930s. The facility has been expanded and
upgraded over the years and is currently permitted as a Type I extended aeration activated sludge
treatment plant that utilizes a Bardenpho process for biological nitrogen and phosphorus removal.
. The facility's aeration supply and distribution system consists of three (3) 600 horsepower centrifugal
blowers, each rated for approximately 15,000 cubic feet per minute (only one blower operates at a
time to feed the entire system under current flows) and a continuous piping system to supply air to
every unit operation that requires air at the facility (13-aeration tanks with different depths, 4-re-
aeration tanks, and 2-dissolved oxygen boost tanks).
. A recent study by Jones Edmunds (EaR) identified the existing process air system has a significant
operational limitation at the facility because of various air pressure requirements due to varying depths
of the different tanks. The current operation is operator intensive because the operator is required to
manually adjust control valves at each aeration drop leg to respond to diurnal flows and loads.
. In addition, Malcolm Pirnie (EaR) recently performed a visual and ultra-sound inspection of the
existing 42-inch process air header located in the existing Control Building and determined that
portions of the pipe are extremely corroded, there is little to no life expectancy left, and failure of the
pipe may occur at any time. Recommendations to coat the outside of the existing air header pipe for
temporary repairs was recently implemented as a temporary measure to extend the life of the pipe.
. The City of Clearwater Public Utilities Department proposes to replace the existing process air
blowers, header piping located in the existing Control Building, and diffusers to reduce operational
limitations of the existing process air system at the facility.
. The requested $331,900 authorization under this Work Order is for professional engineering services
for the Project Management, Preliminary Design Activities, Design, Permitting and Bidding for the
upgrade of the process air system at the Marshall Street APCF. Such required services shall include,
but not limited to, civil, structural, mechanical, instrumentation and electrical design, permitting and
bidding assistance.
. The estimated time period for professional engineering services is 10 months to start in April 2007 and
finish in February 2008.
. Resolution 06-53 was passed on October 15, 2006, establishing the City's intent to reimburse certain
Water & Sewer Utility project costs incurred with future tax-exempt financing. The projects identified
with 2008 revenue bonds as a funding source were included in the project list associated with
Resolution 06-53.
. Sufficient budget for interim financing or funding with 2008 Water and Sewer Revenue Bond proceeds
when issued is available in project 0376-96622, WWTP Aeration Improvements.
Type:
Current Year Budget?:
Capital expenditure
Yes
Cover Memo
Budget Adjustment:
None
Item # 13
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$331,900
Annual Operating Cost:
Total Cost:
$331,900
to
Appropriation Code
0376-96622-561300-535-
000-0000
Amount
$331,900
Appropriation Comment
See Summary Section
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 13
Attachment number 1
Malcolm PirnPEijl~.1 of 12
1300 East 8th Avenue
Suite F100
Tampa, FL 33605
T: 813.248.6900
F: 813.248.8085
www.pirnie.com
CITY OF CLEARWATER
PUBLIC WORKS ADMINISTRATION
MALCOLM PIRNIE. INC.
Date: March 5,2007
Malcolm Pirnie Project Number: 5817-003
CITY Project Number: 07-0003-UT
1. PROJECT TITLE: MARSHALL STREET ADVANCED POLLUTION CONTROL
FACILITY PROCESS AIR SYSTEM UPGRADE
2. SCOPE OF SERVICES:
Project Description: The Marshall Street Advanced Pollution Control Facility (APCF) is located
at 1605 Harbor Drive, Clearwater, Florida and has been in operation since the 1930s. The facility
has been expanded and upgraded over the years and is currently permitted as a Type I extended
aeration activated sludge treatment plant that utilizes a Bardenpho process for biological nitrogen
and phosphorus removal. The facility is designed and permitted to treat 10.0 million gallons per
day (MGD) of influent wastewater. The facility is currently treating approximately 5.0 MGD.
The facility's aeration supply and distribution system consists of 3-600 horsepower centrifugal
blowers, each rated for approximately 1,500 cfm (only one blower operates at a time to feed the
entire system under current flows) and a continuous piping system to supply air to every unit
operation that requires air at the facility (13-aeration tanks with different depths, 4-re-aeration
tanks, and 2-dissolved oxygen boost tanks).
A recent study by another consultant identified the existing process air system as a significant
operational limitation at the facility because of the various air pressure requirements due to the
varying depths of the different tanks. The current operation is operator intensive because the
operator is required to manually adjust control valves at each aeration drop leg to respond to diurnal
flows and loads. In addition, Malcolm Pirnie Inc. (Malcolm Pirnie) recently performed a visual and
ultra-sound inspection of the existing 42-inch process air header located in the existing Control
Building and determined that portions of the pipe are extremely corroded, there is little to no life
expectancy left, and failure of the pipe may occur at any time. Recommendations for temporary
repairs will be implemented as an interim measure to extend the life of the pipe. The CITY of
Clearwater (CITY) proposes to replace the existing process air blowers, header piping located in the
existing Control Building, and diffusers to reduce the operational limitations of the existing process
air system at the facility.
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Attachment number 1
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General: Malcolm Pirnie shall furnish professional engineering services for the Project
Management, Preliminary Design Activities, Design, Permitting and Bidding for the upgrade of
the process air system at the Marshall Street APCF. Such required services shall include, but not
be limited to, civil, structural, mechanical, instrumentation and electrical design, permitting and
bidding assistance.
SPECIFIC IMPROVEMENTS
Specific components to be designed will be based on the results of the Basis of Design Report
(30% Design) to be provided by Malcolm Pirnie under this contract. However, based on site
visits by Malcolm Pirnie and discussions with the CITY, the anticipated specific improvements
to the existing process air system at the Marshall Street APCF will include, but will not be
limited to:
1. Replacement of the three (3) existing 600-hp process air blowers with three new smaller
single-stage process air blowers equipped with Variable Frequency Drives (VFDs).
2. Replacement of the existing 42-inch process air header located at elevation 0.5' in the existing
Control Building with a new overhead process air header which will connect to the existing
process air header located adjacent to the re-aeration tanks.
3. In order to minimize the complexity of the construction staging, temporary blowers will be
installed to provide process air to the facility during construction.
4. The existing process air piping located on the process tanks will remain as a cost savings
measure. Depending on the results of the process air analysis, this may result in some
inefficiency in the process air system.
S. Replacement of the existing diffusers with Sanitaire Silver Series membrane diffusers.
6. Design of all electrical and control wiring to equipment and necessary for process air blower
control.
7. Zonal control to the aeration tanks with the installation of flow control using modulating
valves and flow meters on the drop legs to specific aeration zones.
8. Control strategies to be implemented into the existing SCADA system programming for
aeration control based on varying dissolved oxygen content of aeration fluid at differing
locations. Process air blower control will consist of maintaining the main process air header
pressure under varying conditions.
It should be noted that the electrical design will seek to minimize the extent of demolition needed
to install the new smaller process air blowers as determined by the process design. Evaluation of
the current electrical feeds to the existing process air blowers including the existing motor "soft
starts" will be performed.
Task 1 - Project Management Services
The project management services described under this task shall cover the entire design period
which is estimated as 1 0 months for budgeting purposes.
1.1 General Project Management Services: The effort included in General Project Management
Services is estimated based upon the tasks of this Scope of Services. Proj ect Management
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effort includes project staffing, budget and schedule management. The services included
under this and the tasks listed below shall cover all phases of this project including
Preliminary Activities, Design, Permitting, and Bidding Services.
1.2 Monthly Status Reports: Malcolm Pirnie shall prepare a monthly status report for
summarization of the current status of the project.
1.3 Monthly Status Meetings: Not included in this scope of work.
1.4 Quality Assurance/Quality Control: Malcolm Pirnie shall provide quality assurance and
quality control (QA/QC) reviews at key points in the life of the project. For this service,
Malcolm Pirnie shall utilize the services of senior and/or experienced professional
engineers across the disciplines represented in the design. Such professionals, who will
make up the QA/QC Team, shall be staff not routinely engaged in the project. The QA/QC
Team shall prepare written comments on the design at the appropriate stages of the design.
Malcolm Pirnie shall prepare a memorandum to address the comments provided by the
QA/QC team. The QA/QC Team is proposed to complete a review at the Preliminary,
60%, and 90% Design Phases of the project.
Task 2 - Preliminary Activities and Services
Malcolm Pirnie shall complete the following subtasks in order to become familiar with the work
required under this Scope of Services:
2.1 Data Collection/Review: The CITY shall provide to Malcolm Pirnie the following
information for review, if available:
. Available record drawings of existing facilities.
. Any conformed Construction Specifications for all projects completed at the facility.
. CITY of Clearwater design and construction standards.
. Available property and topographic surveys, plats, zoning maps, etc.
. Available geotechnical reports and recommendations.
. Any available existing reports, studies, technical analyses, reuse planning data, record
drawings, design and construction standards, topographic and property surveys, and
geotechnical data as may be deemed necessary.
. Most recent monthly / daily operating reports.
Malcolm Pirnie shall review the data to become familiar with the historical and current
design and operation conditions at the Marshall Street APCF.
2.2 Site Visits: The CITY will arrange for Malcolm Pirnie's access for site visits throughout
the design phase of the project, to the treatment facility property as required to perform the
services included in this Task Order. Malcolm Pirnie's services under this task shall
include data collection, as-built verification, measurement, and other data collection.
2.3 Site Survey: The CITY will provide all existing survey information including the
coordinates and elevation of two (2) existing permanent reference monuments for use by
Malcolm Pirnie in locating piping and equipment in this project.
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2.4 Pre-Design Workshop: Prior to Malcolm Pirnie beginning design, Malcolm Pirnie will
arrange a meeting with the CITY to discuss the basis of design for the Marshall Street
APCF process air system upgrade, verifY the scope for the proj ect, identifY critical path
issues (permitting, etc.), and any other items that will require information and/or guidance
from the CITY. Malcolm Pirnie shall prepare and distribute an agenda as well as minutes
of this meeting to all planned/actual attendees.
2.5 Preliminary Permitting Meeting: Malcolm Pirnie shall arrange and conduct a preliminary
meeting with the Florida Department of Environmental Protection (FDEP) and or City of
Clearwater Building Department. The preliminary permitting meeting( s) will be completed
prior to the 30% submittal phase of the project.
Task 3 - Design Phase Services
General
Malcolm Pirnie shall prepare design drawings and specifications for incorporation into the CITY's
standard bidding documents. Drawings and technical specifications shall, to the extent practical,
use the CITY's standard technical specifications and conform to CITY standards. Final design
drawings, provided by Malcolm Pirnie at the end of the design shall be plotted on 22" X 34" bond
paper. Technical specifications shall be neatly typed on 8-1/2" X 11" bond paper and shall
conform to the Construction Specifications Institute (CSI) format. Specifications shall be typed
using Microsoft Word (latest version) and shall be submitted to the CITY, for use in the
preparation of bid sets, in both electronic and hard copy format.
Malcolm Pirnie shall prepare design submittals and attend review meetings at the 30%, 60%, and
90% milestones in the design process. Deliverable requirements are listed below for each
milestone review. Malcolm Pirnie shall provide five (5) copies of all deliverables at each
milestone date to the CITY's Project Manager for distribution. The CITY shall distribute the
deliverable items to the appropriate CITY review personnel and will allow a ten (10) working day
review period from date of delivery of submittal information by Malcolm Pirnie. The CITY shall
make its comments and concerns known to Malcolm Pirnie in writing after each review period and
a review meeting shall be held after each review period to discuss the CITY's comments. Malcolm
Pirnie shall keep the minutes of all review meetings and shall prepare and distribute a written
summary of the meeting and all decisions rendered within five (5) working days to all attendees.
The approved written summary will serve as the basis for proceeding on to the next design
milestone.
Malcolm Pirnie shall prepare the design submittal packages, as described below:
3.1. Basis of Design Report (30% Design): The 30% submittal shall consist of a Basis of
Design Report (BODR) including recommendations as to the equipment required for the
process air system upgrade and shall also contain preliminary layout sketches and design
concepts for the recommended system. The recommendations will be focused on assisting
the CITY with meeting its CIP construction budget for this proj ect. Specific requirements
include, but are not limited to the following items:
. Design criteria and concept.
. Schematic Drawings of the process air system.
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. Preliminary equipment and piping recommendations.
. Preliminary equipment list with anticipated horsepower requirements and voltages.
. Preliminary MCC one-line diagrams.
. Process control strategy.
. Preliminary construction considerations.
. Index of technical specifications.
. Preliminary list of drawings.
. Budget level (::l:: 30%) Engineer's Opinion of Probable Construction Cost estimate.
. Listing of all required permits and discussion of any anticipated permitting issues.
. 30% Design review meeting: Malcolm Pimie shall coordinate a 30% design review
meeting with the CITY. Malcolm Pimie shall prepare the meeting agenda and
associated meeting minutes.
. Written Response to CITY 30% Review Comments: Malcolm Pimie shall respond in
writing to all review comments made by the CITY, within five (5) days of their
receipt, and will incorporate appropriate design adjustments resulting from the review
exchange into the project in the next scheduled submittal.
Specific investigations and studies to be completed during the 30% Design include the
following, which shall be summarized in technical memoranda delivered to the CITY:
3.1.1 Primary Effluent Sampling: Preliminary review of plant data indicates that primary
effluent is not currently being sampled. Therefore, the characteristics of the primary
effluent are unknown at this time. Malcolm Pimie shall employ the services of a
SUB CONSUL T ANT to perform the primary effluent sampling for the process
analysis. The CITY's laboratory staff will assist the SUB CONSULTANT in
generating the additional data required.
3.1.2 Influent Characterization of Plant Data: Complete a characterization of plant flows
and loads for the last three (3) years. This task will use plant monthly operations
data as well as the sampled data collected above to determine the requirements for
process air in subsequent tasks. Based on the review of the data, a technical
memorandum summarizing the characterization will be developed. Malcolm Pimie
shall employ the services of a SUBCONSUL T ANT to perform this subtask.
3.1.3 Calibration of Process Air Model: Perform process analysis of the biological system
by calibration of a Bio Win computer model to match current conditions. Malcolm
Pimie shall employ the services of a SUB CONSUL T ANT to perform this subtask.
3.1.4 Review of SUBCONSUL T ANTS work: During the 30% design phase, Malcolm
Pimie shall review the work of its SUB CONSUL T ANT. Malcolm Pimie estimates
not more than four (4) reviews during this period, requiring an estimated average of
four (5) hours per review
3.1.5 Coordination Meetings with SUB CONSULTANT and CITY: During the 30%
design phase, Malcolm Pimie shall meet with its SUBCONSUL T ANT and the
CITY to discuss the results of the sampling, influent characterization, and
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calibration of the model. Malcolm Pimie estimates not more than two (2) meetings
for this task during this period, requiring an estimated average of four (4) hours per
meeting.
3.1.6 Process Air Modeling: Malcolm Pimie shall utilize the calibrated BioWin model
from it's SUB CONSULTANT to perform computer modeling of the biological
system in order to assess process air requirements that will enable the facility to
meet its annual average permit effluent requirements of 5.0 milligrams per liter
(mg/l) biochemical oxygen demand (cBODs), 5.0 mg/l total suspended solids
(TSS), 3.0 mg/l total nitrogen (TN), and 1.0 mg/l total phosphorus (TP). Malcolm
Pimie shall incorporate the results and recommendations from the process analysis
into a technical memorandum.
3.2. 60% Design Submittal: Malcolm Pimie shall provide a 60% submittal utilizing the design
concepts developed and approved in the 30% submittal. The 60% submittal (five copies)
shall include the following:
. Design criteria summary.
. Technical Specifications for Divisions 01000 through 16000.
. Drawings for Civil, Mechanical, Structural and, Instrumentation and Electrical design.
. Equipment listing by manufacturer.
. Preliminary Outage / Tie-in Plan (Shutdown and Sequence of Construction Plan).
. Updated Engineer's Opinion of Probable Construction Cost estimate (::l:: 20%), broken
down by major equipment items and structures.
. 60% Design review meeting: Malcolm Pimie shall coordinate a 60% design review
meeting with the CITY. Malcolm Pimie shall prepare the meeting agenda and
associated meeting minutes.
. Written Response to CITY 60% Review Comments: Malcolm Pimie shall respond in
writing to all review comments made by the CITY, within five (5) days of their
receipt, and will incorporate appropriate design adjustments resulting from the review
exchange into the project in the next scheduled submittal.
3.3. 90% Design Submittal: Malcolm Pimie shall provide a 90% submittal utilizing the design
concepts agreed upon as a result of the 60% design review meeting with the CITY. The
90% submittal (five copies) shall include the following:
. Technical Specifications for Divisions 01000 through 16000.
. Drawings for Civil, Mechanical, Structural and, Instrumentation and Electrical design.
. Final outage and tie-in plans (Shutdown and Sequence of Construction Plan) for piping,
electrical, instrumentation and control systems. The time limit for outages and/or
bypasses will be identified and coordinated with the Plant Operations Staff.
. Updated Engineer's Opinion of Probable Construction Cost estimate (::l:: 10%), bound
and indexed, with backup data and estimated quantities broken down by discipline
trade.
. Develop a Milestone Schedule to support the CITY's priorities for construction of the
proposed system.
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. 90% Design review meeting: Malcolm Pimie shall coordinate a 90% design review
meeting with the CITY. Malcolm Pimie shall prepare the meeting agenda and
associated meeting minutes.
. Written Response to CITY 90% Review Comments: Malcolm Pimie shall respond in
writing to all review comments made by the CITY, within five (5) days of their
receipt, and will incorporate appropriate design adjustments resulting from the review
exchange into the project in the next scheduled submittal.
3.4. 100% Final Design Submittal: Malcolm Pimie shall prepare a 100% final design
submittal based on the 90% documents including comments from the CITY. These
documents shall be used to obtain competitive bids for the construction of this project.
The submittal shall include the following:
. Final (100%) specifications (hard copy on standard 8-1/2" X 11" size paper, electronic
copy on CD). Electronic files shall be prepared in Microsoft Word, latest version.
. Final (100%) drawings shall be supplied as one (1) set of full size (signed and sealed)
paper. An electronic copy of all drawings, in the latest version of AutoCad shall also
be supplied.
. Updated Engineer's Opinion of Probable Construction Cost estimate.
Task 4 - Permitting
Malcolm Pimie shall prepare, submit and support the required permit applications for this
project. The permits and reviews shall include the following:
. Florida Department of Environmental Protection Construction Permit (minor
modification)
. City of Clearwater Building Permit
The permit applications for this project shall be prepared and submitted by Malcolm Pimie to the
responsible regulatory agency for review at the 30% submittal, where possible, and if applicable.
Malcolm Pimie shall meet with permitting agencies both during the design phase and after permit
submittal as necessary and respond to any questions from the permitting agencies. Each permit
shall be submitted to the appropriate agency. A maximum of two (2) series of Requests for
Information shall be received and responded to by Malcolm Pimie as needed in regard to each
permit unless additional response is required due to Malcolm Pimie error.
Malcolm Pimie shall provide copies of all correspondence and/or technical data supplied to the
agencies in support of the permits to the CITY.
Malcolm Pimie shall identifY all permits and fees required for the project. The CITY will pay
fees for all permits. Malcolm Pimie shall notifY the CITY's PROJECT MANAGER a minimum
of fifteen (15) working days in advance of permit submittal of the permit costs to allow the
preparation of payment of the application fee. Malcolm Pimie shall also provide a copy of the
permitting Agency's fee schedule for each permit required.
Task 5 - Bidding Assistance
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Bidding phase services shall include the following:
5.1 Pre-Bid Meeting: Malcolm Pimie shall attend and participate in a Pre-Bid Meeting to
provide background information on the proj ect. The CITY will prepare the agenda for and
shall direct the meeting.
5.2 Respond to Bidder Requests for Information (RFI): Malcolm Pimie shall respond to written
Bidder RFIs during the bid period. RFIs shall be received from the Contractor, by the
CITY, and sent to Malcolm Pimie for review.
5.3 Prepare Written Addenda: Malcolm Pimie shall provide clarification for all written Bidder
inquiries and requests for information and shall prepare and submit original technical
addenda to CITY for distribution to bidders.
5.4 Review Bids: Malcolm Pimie shall assist the CITY in reviewing the qualifications of
apparent lowest bidder and the responsiveness of the bid and shall make a recommendation
for award to the CITY.
Task 6 - Construction Administration Services (To be included in a subsequent Task
Order)
Task No.7 - Startup Services (To be included in a subsequent Task Order)
8. OWNER'S ALLOWANCE FOR ADDITIONAL ENGINEERING SERVICES
The CITY recognizes that, due to the complexity of retrofitting an existing facility, some additional
engineering efforts may be required to complete this proj ect that cannot be currently anticipated.
An Owner's Allowance for Additional Engineering Services is hereby established to provide for
any additional engineering services necessary to complete this project. These monies may be
released only upon written approval of the CITY's PROJECT MANAGER after determination that
such expenditure is in the CITY's best long term financial interest or required to properly complete
the project due to additional efforts required related to design issues that could not have been
previously known. Any such monies remaining at the completion of the project will be retumed to
the CITY.
9. ASSUMPTIONS
The following text describes the assumptions made in the creation of this scope of services and the
estimated engineering services fee for this project. Should the work of the project exceed these
assumptions, Malcolm Pimie may request additional fee from the CITY. Assumptions include:
. No subsurface work will be required.
. Survey from existing as-built drawing information is adequate for completing the design.
- 8 -
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. Project management time is greatly dependent on the schedule of the work. If for any reason
the design schedule is extended for reasons other than caused by Malcolm Pimie, extended
project management time may be necessary.
. Specific components to be designed will be based on the results of the Basis of Design
Report to be provided by Malcolm Pimie under this contract. However, based on site visits
by Malcolm Pimie, preliminary review of existing documents, discussions with another
Consultant and the CITY, and pending the outcome of the Basis of Design Report, the
anticipated design approach is based on three new smaller blowers, replacement of the
process air header in the Control Building only, and controls to reduce operational
limitations.
10. BUDGET:
Attached is Table A that depicts the total cost of Three Hundred and Thirty-One Thousand
Nine Hundred Dollars ($331,900). This price includes all labor and expenses anticipated to be
incurred by Malcolm Pimie and its SUB CONSUL T ANTS for the completion of these tasks on a
Costs Times Multiplier Basis, not to be exceeded without further written authorization from the
CITY. All permit application fees will be paid by the CITY.
11. SCHEDULE:
The timely completion of the Design Phase of this project, including permitting, by Malcolm
Pimie is essential. Malcolm Pimie's services shall commence upon written authorization from the
CITY, which will constitute Notice to Proceed (NTP). Within fourteen (14) calendar days after the
NTP, Malcolm Pimie shall submit a preliminary project schedule in Gantt format (MS Project) for
the project demonstrating how the services are to be performed to meet the CITY's scheduling
goals. This schedule will be updated periodically throughout the project as described under Task 1
- Project Management Services.
The CITY shall fumish review comments to Malcolm Pimie within fifteen (15) working days after
each submittal. Submittals shall be made in accordance with requirements under Task 3 -
DESIGN PHASE SERVICES and in accordance with the below project schedule. Malcolm Pimie
shall continue to work on the plans and specifications during the review periods.
PROJECTSCHEDULE-MARSHALLSTREETAPCF
AERATION PROCESS AIR SYSTEM UPGRADE
Milestone
30% Submittal
60% Submittal
90% Submittal
100% Submittal
Date Due from NTP
150 Calendar Days
208 Calendar Days
241 Calendar Days
271 Calendar Days
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Page 10 of 12
Note: The construction schedule for the project will be determined cooperatively between
Malcolm Pimie and the CITY during the design phase.
If Malcolm Pimie does not receive design review comments within the fifteen (15) working day
review period, Malcolm Pimie design time may be extended accordingly. Malcolm Pimie shall
notifY the CITY in writing of any other delays beyond Malcolm Pimie's control in accordance with
the Agreement. CITY may grant a time extension for reasons so documented at its sole discretion.
12. STAFF ASSIGNMENT (Malcolm Pirnie):
Edward Balchon - Vice President/Officer-in-Charge
Carlton Serrette - Project Manager
Sam Jeyanayagam - Associate Principal (QA/QC)
Frank Serrano - Associate Principal (QA/QC)
Aubrey Haudricourt - Senior Engineer
Justin Minadeo - Senior Engineer
Ifetayo Venner - Engineer (III-IV)
Priti Shah - Engineer (III - IV)
William Howell - Engineer (I-II)
Anni-Frid Santos - Engineer (I-II)
Andrew Coleman - Engineer (I-II)
Julie Nicholson - Senior Designer
Joshua Coppola - CADD Operator
Patricia Stewart - Administrative
Judy Ford - Fiscal Accounting
Sub consultant:
Jones Edmunds and Associates
13. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER's project correspondence shall be directed to Mr. Carlton Serrette, PE. All CITY
project correspondence shall be directed to Mr. Robert Maue, PE Project Manager with copies to
Mr. Rob Fahey, Utilities Engineering Manager.
14. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the CITY of Clearwater, Attn: Marty Pages,
Administrative Analyst, Engineering, P. O. Box 4748, Clearwater, Florida 33758-4748, for work
performed. Invoices shall be prepared monthly according to billing methods as described in the
annual contract between Malcolm Pimie and the CITY of Clearwater. Contingency services will
be billed as incurred only after written authorization provided by the CITY to proceed with those
services.
CITY Invoicing Code:
0376-96622-561300-535-000-0000
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Attachment number 1
Page 11 of 12
15. ENGINEER CERTIFICATION:
Malcolm Pimie shall certifY as a licensed Professional Engineer, registered in accordance with
Florida Statute 471 (481), that the above project's construction plans meet or exceed all applicable
design criteria specified by CITY municipal ordinance, State, and Federal established standards.
We understand that it is our responsibility as the project's Professional Engineer to perform a
quality assurance review of these submitted plans to ensure that such plans are free from errors
and/or omissions.
This certification shall apply equally to any further reViSiOn and/or submittal of plans,
computations, or other project documents, which we may subsequently tender.
16. SPECIAL CONSIDERATIONS:
N/A
PREPARED BY:
APPROVED BY:
Edward R. Balchon, PE
Vice President
Malcolm Pimie, Inc.
Michael D. Quillen, PE
CITY Engineer
CITY of Clearwater
Date
Date
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Page 12 of 12
PUBLIC WORKS ADMINISTRATION
WORK ORDER INITIATION FORM
Attachment" A"
CITY DELIVERABLES
FORMAT
The design or survey plans shall be compiled utilizing one of the following two
methods.
1. CITY of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American
Vertical Datum of 1988 (vertical) and North American Datum of 1983/90
(horizontal). The unit of measurement shall be the United States Foot. Any
deviation from this datum will not be accepted unless reviewed by CITY of
Clearwater Engineering/Geographic Technology Division.
An AutoCAD LandDesktop 3.0 or later drawing file with all dependent files shall be
submitted. NOTE: If approved deviation from Clearwater or Pinellas County CAD
standards are used the consultant shall include all necessary information to aid in
manipulating the drawings including either PCP, CTB file or pen schedule for plotting.
The drawing file shall include only authorized fonts, shapes, line types or other
attributes contained in the standard AutoDesk, Inc. release. All block references and
references contained within the drawing file shall be included. Please address any
questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email address
tom.mahonyCai,myclearwater.com
'" All electronic files must be delivered upon completion of project or with 100%
plan submittal to CITY of Clearwater.
- 12 -
Item # 13
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Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify and confirm a supplemental work order to McKim & Creed (EaR) of Clearwater, FL, for additional Construction Engineering
and Inspection services on the Northeast Filter and Marshall Street Blower Motor Control Center Improvements Project (03-0066-UT)
increasing the purchase order amount by $59,478.00 for a new purchase order total of $226,878.00. (consent)
SUMMARY:
The original work order to McKim & Creed for Construction Engineering Inspection (CEI) Services for the Northeast Filter and
Marshall Street Blower Motor Control Centers (MCC) Rehabilitation Project (03-0066-UT) was approved by Council on December 16,
2004 in the amount of $167,400.00.
McKim & Creed is an Engineer of Record with the City of Clearwater.
The construction project involved improvements and rehabilitation for treatment components at both the Northeast and Marshall Street
Advanced Pollution Control Facilities. At the Northeast facility, the existing effluent filter was in need of significant rehabilitation with
the electrical and control systems as well as other metallic components such as weirs and distribution channels that had corroded due to
long-term exposure to chlorine gas and high moisture atmosphere. The City had also identified the need to replace the Primary Sludge
Pump Station Motor Control Center (MCC) at the Northeast facility.
At the Marshall Street APC Facility, the existing MCC was replaced, including starter gear and controls for the Blowers at the Main
Blower Building. The MCC required replacement and relocation to a new building to raise the unit above the flood level.
Construction of these facilities has moved along smoothly, but due to additional work necessary to complete the project, the
construction phase of the work was extended by 120 calendar days to allow the contractor time to complete the work at Marshall Street.
As such, additional construction management and observation services were required. In addition, the City obtained additional
professional engineering design for improvements to the surface water drainage system on the south side of the primary clarifiers at
Marshall Street to prevent erosion and undermining of the existing tanks.
Resolution 06-53 was passed on October 15,2006, establishing the City's intent to reimburse certain Water & Sewer Utility project
costs incurred with future tax-exempt financing. The projects identified with 2008 revenue bonds as a funding source were included in
the project list associated with Resolution 06-53. Mid Year amendments will transfer $41,524.30 of 2008 Water & Sewer Bond
proceeds from project 376-96654, Facilities Upgrade & Improvement to project 376-96613, Northeast Filter and Marshall Street Blower
Motor Control Center Improvements. In addition, $5,827.78 of 2002 Water & Sewer Bond proceeds will be transferred from project
343-96654, Facilities Upgrade & Improvement to project 343-96613, Northeast Filter and Marshall Street Blower Motor Control Center
Improvements. Sufficient funding exists in project 327 -96613, Northeast Filter and Marshall Street Blower Motor Control Center
Improvements to fund the balance of$12,125.92.
Type:
Current Year Budget?:
Capital expenditure
None
Budget Adjustment:
Yes
Budget Adjustment Comments:
see summary section
Current Year Cost:
Not to Exceed:
For Fiscal Year:
59,478
Annual Operating Cost:
Total Cost:
59,478
to
Cover Memo
Item # 14
Appropriation Code
0343-96613-561300-535-
Amount
$5,827.78
Appropriation Comment
see summary section
000-0000
0376-96613-561300-535-
000-0000
0327-96613-561300-535-
000-0000
$41,524.30
see summary section
$12,125.92
see summary section
Review
Approval:
1) Office of Management and Budget 2) Engineering 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City
Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 14
Attachment number 1
Page 1 of 6
.M=KIM:&CREED
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED SUPPLEMENTAL WORK INITIATION FORM
DATE: June 16, 2006
City Project No: 03-0066-UT
M/C Proj ect No:
1. PROTECT TITLE: Additional Design and Construction Phase Services for
Northeast/Marshall Street Rehabilitation
2. SCOPE OF WORK:
SUMMARY
The City of Clearwater has identified improvements and rehabilitation requirements for
treatment components at both the Northeast and Marshall Street APC Facilities. In a prior
work order, McKim & Creed prepared the design documents required to complete these
improvement and rehabilitation efforts. At the Northeast facility, design of the
rehabilitation to the existing effluent filter cell components and the replacement of the
Primary Sludge Pump Station MCC have been completed. At the Marshall Street APC
Facility, the design to replace the existing MCC, starter gear and controls for the blowers at
the Main Blower Building has been completed. In addition, the City has also approved
construction management and construction observation services for the original
construction phase of this project and additional engineering and construction phase
services for the effluent filter and primary clarifier repairs at Marshall Street and PLC/HMI
programming services for both sites.
Construction of these facilities has moved along smoothly, but due to additional work
necessary to complete the project, the construction phase of the work has been extended by
120 calendar days (or until April 30, 2006) to allow the contractor time to complete the work
at Marshall Street. As such, additional construction management and observation services
will be required. In addition, the City is interested in obtaining additional professional
engineering design for improvements to the surface water drainage system on the south
side of the primary clarifiers at Marshall Street to prevent further erosion and undermining
of the tankage.
Item # 14
Attachment number 1
Page 2 of 6
CITY OF CLEARWATER - Additional Construction Services NE & MS Rehab
April 24, 2006
Page 2
SCOPE OF WORK
Task 1 - Primary Clarifier Stormwater Improvements Design
1. Provide professional engineering services for design of site grading, drainage and
paving improvements along the south side of the existing primary clarifiers at Marshall
Street to improve stormwater capture and eliminate further undermining of the primary
clarifiers. Design shall include regrading of earthen areas along the south side of the existing
primary clarifiers, installation of a concrete curb, pavement removal and replacement and
raising the sludge pump room step for flood reduction. Existing plant improvement plans
will be utilized as the base for the stormwater improvement design. No survey is anticipated
as part of this work.
2. Materials for this work will be specified on the plans. Therefore, no specifications are
anticipated as part of this work.
3. Pricing will be provided by the contractor; therefore, no engineering estimate is
anticipated as part of this work.
4. Submit electronic copy of draft plan to City and Contractor for review and pricing.
5. Respond to questions and comments on design.
6. No permitting is anticipated for this work.
7. Submit up to 5 signed and sealed copies of final design to City and Contractor.
8. Construction phase services for this portion of the contract will be provided under those
as described below.
Task 2 - Additional Construction Management and Observation Phase Services
The original project completion date for construction was scheduled for December 13, 2005.
Due to construction time extensions associated with; permit delays, filter core repairs,
additional filter and primary clarifier repairs, primary clarifier grading and drainage
improvements, and blower room electrical trench plates, the project has been extended for
an additional 120 days. As such, McKim & Creed shall provide the following services.
1. Provide additional part time on-site construction observation for an average of 16 hours
per week for an additional 120 calendar days (or 17 weeks).
2. Provide additional general contract administration including interpretations of the
Contract Documents, general correspondence with the Contractors and suppliers, review of
PW0601 05
Item # 14
Attachment number 1
Page 3 of 6
CITY OF CLEARWATER - Additional Construction Services NE & MS Rehab
April 24, 2006
Page 3
changed conditions, review changes in the work, and attendance at progress meetings for
the same time period for an average of 4 hours per week.
3. Make additional periodic site visits by the design engineers and project manager to
observe the work in progress and the quality of the various systems and facilities with the
respect to their intended function and Contract requirements.
Task 3 - Construction Management and Observation Phase Services for Emergency
Generator Installation.
During start-up of the new MCC's at Marshall Street WWTP the existing emergency
generator proved to be undependable and the City needs it to be replaced as soon as
possible. As such, McKim & Creed is expediting their work assignment for the Marshal
Street WWTP Generator Study to consolidate the generators on the north end of the site,
remove the old equipment and install the new standby generator. However, the Generator
Study Contract does not include construction phase services. Due to the urgency of these
needs, the City has elected to have RingPower provide turn-key installation of the generator
and TLC, the current on-site contractor, to complete the ancillary items. As such, limited
construction phase services for this effort are being incorporated into this work assignment.
It is anticipated that this effort will take 8 weeks to complete. During this time, McKim &
Creed shall provide the following services.
1. Attendance at bi-weekly progress meetings (up to 4 meetings).
2. Provide interpretations of the Contract Documents, response to requests for
information, change order assistance, and correspondence with the City, Contractor and
suppliers to accomplish these tasks (up to 24 hrs).
3. Make periodic site visits by the design engineers and project manager to observe the
work in progress and the quality of the various systems and facilities with the respect to
their intended function and Contract requirements (anticipated at 4 hrs/wk for up to 8
weeks). Assist the City with preparation of the substantial and final punch lists by
providing feedback based on engineering site visits.
4. Prepare Record Drawings of improvements based on Contractor supplied marked-up
drawings showing any deviation from the construction drawings. Provide one (1) electronic
copy and four (4) printed copies of said Record Drawings to the City.
5. It is anticipated that the PLC and SCADA programming for the emergency generator
will be completed as part of the Marshall Street programming services.
6. It is anticipated that the City will provide technical review of all shop drawings and
other Contract submittals for compliance with the contract documents, run the progress
meetings and prepare minutes of the meetings, review all contractor pay applications,
PW0601 05
Item # 14
Attachment number 1
Page 4 of 6
CITY OF CLEARWATER - Additional Construction Services NE & MS Rehab
April 24, 2006
Page 4
conduct all contract administration and coordination, provide all construction observation
and any project certifications
3. PROTECT GOALS - WORK PRODUCTS
. General Correspondence
. Reports of Onsite Observation Activities
. Final Primary Clarifier Stormwater Improvement Drawings
4. BUDGET
In accordance with the Engineer of Record Contract, the additional Construction Phase
Services will be billed on the "Actual Cost Method" and the Design Phase Services will be
billed on a Lump Sum basis. The fees for the various tasks are outlined below.
Task 1 - Primary Clarifier Stormwater Improvements Design
Task 2 - Additional Construction Phase Services
Task 3 - Emergency Generator Construction Phase Services
$ 4,967.00
$ 42,731.00
$ 11,780.00
TOTAL
$ 59,478.00
5.
SCHEDULE
McKim & Creed will provide the additional 180 days construction phase services following
the original services in accordance with the Contractors schedule for construction which
have been extended by 120 days for a total of 360 days. In addition, McKim & Creed will
provide the additional 60 days construction phase services for the emergency generator
removal/installation.
6.
STAFF ASSIGNMENTS:
City:
McKim & Creed:
Rob Fahey, Todd Petrie, John Milligan, Tara Kivett
Jeff Lowe, Gene Robinson, Eric Brown, Don Kaser, Roger Besch
7.
CORRESPONDENCE/REPORTING PROCEDURES:
All McKim & Creed Correspondence shall be directed to Jeff Lowe or Gene Robinson. All
City correspondence shall be directed to Rob Fahey or Tara Kivett.
PW0601 05
Item # 14
Attachment number 1
Page 5 of 6
CITY OF CLEARWATER - Additional Construction Services NE & MS Rehab
April 24, 2006
Page 5
8.
INVOICING/FUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Engineer of
Record Contract. Invoices will be transmitted to City of Clearwater, Attn: Marty Pages, 100 S.
Myrtle Ave., #220, Clearwater, FL, 33756-5520, or P.O. Box 4748, Clearwater, FL, 33758-4748.
City Invoicing Code: 0315-96613-561300-535-000-0000 Tasks 1 & 2
0378-96619-561300-535-000-0000 Task 3
$47,698.00
$11,780.00
9.
ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statute 471, that the above project's site and/or construction plans meet or exceed all
applicable design criteria specified by City municipal ordinance, State, and Federal
established standards. I understand that it is my responsibility as the project's Professional
Engineer to perform a quality assurance review of these submitted plans to ensure that such
plans are free from errors and/or omissions. Further, I accept that the City's Final Inspection
for a Certificate of Occupancy does not relieve me of my own quality assurance review. I
hereby certify that all facilities have been built substantially in accordance with the approved
permit design plans and that any substantial deviations (described in attachment) will not
prevent the system from functioning in compliance with the requirements of applicable
regulatory authority.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents which I may subsequently tender.
10. SPECIAL CONSIDERATIONS: None
PREPARED BY:
APPROVED BY:
A. Street Lee, PE
Vice President
McKim & Creed
Michael D. Quillen, PE
City Engineer
City of Clearwater
Date:
Date:
PW0601 05
Item # 14
Attachment number 1
Page 6 of 6
CITY OF CLEARWATER - Additional Construction Services NE & MS Rehab
April 24, 2006
Page 6
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED WORK INITIATION FORM
Attachment" A"
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of
1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be
the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City
of Clearwater Engineering/Geographic Technology Division.
DELIVERABIES
The design plans shall be produced on stable-based mylar or vellum material, 24" x 36" at a scale of 1"
= 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in
digital format with all project data in Land Desktop (Land Desktop 2000 or later format, including all
associated dependent files. When is not available, upon approval by the City of Clearwater Project
Manager, a standard ASCII file can be delivered with all associated drawing and dependent files. The
ASCII file shall be a comma or space delimited containing code, point number, northing, easting,
elevation and description for each data point. Example below space delimited ASCII file:
POINT # NORTHING
284 1361003.838
EASTING
264286.635
EIEV
25.00
DEse
BeV
or comma delimited ASCII file:
284,361003.838,264286.635,25.00, BeV (PNEZD)
An AutoCAD Release 2000 or later drawing file shall be submitted. NOTE: If approved deviation
from Clearwater or Pinellas County CAD standards are used the consultant shall include all
necessary information to aid in manipulating the drawings including either PCP, CTB file or pen
schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other
attributes contained in the standard AutoDesk, Inc. release. All block references and references
contained within the drawing file shall be included. Please address any questions regarding format
to Mr. Tom Mahony, at (727)562-4762 or email address
>- All electronic files must be delivered upon completion of project or with 100% plan submittal
to City of Clearwater.
PW0601 05
Item # 14
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Declare lots 11-16, inclusive; Block 2, LAKE BELLEVIEW ADDITION as surplus for the purpose of offering for sale for minimum
bid amount of $270,000 by Invitation For Bid 17 -07.
SUMMARY:
The City acquired the subject lots, located in the 700 block of Lakeview A venue, on October 17, 1973 for the sum of $43,000 plus
$599.05 in transaction closing expenses.
The property was purchased in anticipation of the future extension of Myrtle A venue south of Lakeview A venue. The project was
abandoned when it was later determined the proposed roadway extension would severely impact environmentally sensitive wetlands.
Appraisal Associates of Tampa Bay appraised the lots on February 9, 2007. The appraiser concluded the highest and best use of the lots
is as a single 150ft. by 100ft. development site within the City's Commercial zoning district. As such, the appraiser estimates the
parcel's current market value at $270,000.
Upon being declared surplus the lands will be advertised for bid by Invitation For Bid 17-07 in compliance with the City Charter and
City purchasing regulations. Subject to Council approval, a purchase contract will be negotiated with the highest responsible bidder
complying with bid requirements.
The lots are General Fund property, owned by the 901 General Fund Fixed Asset Group of Accounts. All sale proceeds will accrue in
the General Fund Land Sale Account 010-00000-364220-000-204.
Review Approval: 1) Legal 2) Clerk 3) Office of Management and Budget 4) Clerk 5) City Manager 6) Clerk 7) City Manager 8) Clerk
Cover Memo
Item # 15
Attachment number 1
Page 1 of 1
LOCATOR MAP
VACANT LOTS: Block 2. LAKE BELLEVIEW ADDITION
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a work order to Advanced Engineering & Design, Inc., Engineer of Record, to provide engineering design and permitting
services for the Tropic Hills Outfall Improvements Project for the sum of $143,166.70 and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
. The purpose of the Tropic Hills Drainage Improvements project is to alleviate the flooding along Burma A venue, Brentwood
Drive and the surrounding neighborhood
. The Tropic Hills neighborhood experienced severe flooding in February 2006 and June of 1997. The existing outfall is
undersized and during heavy rainfall water backs up in the neighborhood flooding streets and houses.
. Phase I of the project will include the installation of approximately 1,600 feet of 4' x 10' box culvert from the east side of US 19
to Tampa Bay.
. Phase II will consist of FDOT replacing the 2 undersized 36" pipes under US 19 with a 4' x 10' box culvert during the
reconstruction from SR 60 to Harn Blvd scheduled to begin in 2009
. Phase III will begin soon after the FDOT culverts and City outfall construction are complete. Phase III will consist of the City
replacing about 900' of undersized pipe. When all three phases of the project are complete the Tropic Hills neighborhood will
have an outfall that reduces the risk of house and street flooding.
. Sufficient budget and revenue are available in the Coastal Basin Improvements project in the Capital Improvement Program
project, 0315-96161 in the amount of $40,676.83 and the 04 Stormwater Bond Construction project, 0357-96161 in the amount
of $102,489.87 to fund this work order.
Appropriation Code
0315-96161-561200-539-000-0000
0357 -96161-561200-539-000-0000
Amount
$40,676.83
$102,489.87
Appropriation Comment
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 16
Attachment number 1
Page 1 of 13
{for internal routing & review purposes only}
:~
u~
CITY OF CLEARWATER
APPROVAL CHECKLIST
Name Title "Initials" Date Reviewed
Gary A. Johnson Public Services
Director
Todd Petrie Asst. Director of
Public Utilities
Elliot Shoberg Stormwater
Manager
Glen L. Bahnick, Jr. Asst. Director of
Eng./Production
Paul Bertels Traffic Operations
Manager
Robert Fahey Utilities
Engineering
Mana er
Tom Mahony Geographic
Technology
Manager
Keith Bush Controller
Phuong V 0 Proj ect Manager
Item # 16
Attachment number 1
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r ~ADV ANCED
ENGINEERING & DESIGN, INC.
! CNILoMUNICIPAL'SIlE DESIGN'PERMITTING 'PLANNJNG
CITY OF CLEARWATER
PUBLIC WORKS ADMINISTRATION
CONSULTANT WORK ORDER INITIATION FORM
Date: February 27, 2007
Project Number: 07.CL-14
City Project Number: 99-0018-EN
1. PROJECT TITLE: Tropic Hills Stormwater Outfall- Ditch Culverting Project
2. SCOPE OF SERVICES:
The Tropic Hills area of the City of Clearwater is generally located on the west side
of US. Highway 19 and bounded by Ham Road on the south, Gulf-To-Bay
Boulevard on the north and 3rd Street at its most westerly point. The area's drainage
basin comprises approximately 246 acres that flows through an existing network of
open channels and storm pipe collection systems that ultimately flow under us. 19
through two existing 36-inch culverts. These culverts discharge into an open ditch
section on the east side of US. 19, which flows eastward to Tampa Bay.
The Tropic Hills neighborhood has experienced significant flooding over the years,
which prompted the City to analyze potential drainage improvements to reduce future
flooding. The City of Clearwater's Tropic Hills Drainage Improvements Report dated
4/18/06 (and subsequent Addendum # 1) present drainage recommendations based on
stormwater modeling results utilizing Advanced Interconnected Channel and Pond
Routing Model (AdICPR) for the 25-year and 100-year SCS 24-hour storm events.
A proposed 4'x 10' box culvert was selected to replace the existing pipe system
extending from the east si de of US. 19 (Node 13 ON) westward, to an open ditch just
south of the intersection of Brentwood Drive and Burma Avenue (Node 190N).
Proposed-conditions modeling of the ditch from the east side of US. 19 (Node 120N)
extending to Tampa Bay (Node lOON) utilized a 10' wide x 9' deep gabion section. It
is this particular portion of the proposed stormwater improvements for which the City
would like Advanced Engineering & Design, Inc. (AED) to provide design and
permitting services.
During discussions with City personnel and a review of the project site, it was agreed
that an open channel gabion system would be very difficult and time consuming to
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construct within the limited area available and given the existing conditions. Therefore,
a box culvert system will be designed to close approximately 1,600 linear feet of this
existing open channel. The box culvert system will terminate at the east end near the
terminus of the existing retaining wall that runs along the south side of the ditch. This
will minimize environmental impacts to existing vegetation. AED will provide the
following as part of this project:
1.0. Data Collection/ Review: Advanced Engineering & Design, Inc. (AED) will
secure and review City of Clearwater atlas sheets, aerial photos and available
as-built information, where applicable. Topographic aerial photos (with
contours) from the Southwest Florida Water Management District will be
obtained and reviewed. AED will also obtain base maps and available as-built
information from the Electrical Power Company (transmission and
distribution), Telephone Company, Gas and Cable TV delineating their
respective facilities. AED will coordinate design information and details with
the City of St. Petersburg relative to designing the box culvert to pass
underneath the City's existing 36-inch (+/-) concrete water main, which
crosses the ditch.
AED will develop and prepare a drainage map/exhibit of the existing drainage
system and the proposed improvements to be used in pre-application meetings
with the regulatory agencies.
The City of Clearwater will provide AED with a full topographic survey of
the project area in digital (AutoCad) format. All proposed easements needed
to accommodate the drainage improvements shall be acquired by the City.
2.0. Sub-Consultant Coordination (Geotechnical, Environmental & Wetland
Survey)
Geotechni cal:
AED will contract with a local certified geotechnical engineering firm for the
performance of subsurface investigations and analysis in accordance with the
following requirements:
1. The soils investigation and analysis shall consist of a minimum of five (5)
hand augers, each to a depth of 7-feet below the proposed box culvert invert
elevation, unless otherwise recommended by the geotechnical consultant.
2. A soil classification will be performed for each boring. Additional
laboratory work may include a grain-size analysis, natural moisture content,
organic content and soil bearing value.
3. The groundwater at the time of the boring will be recorded. The estimated
seasonal high groundwater table will be also provided for each boring
location.
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4. Design recommendations will be provided regarding construction
techniques and dewatering requirements.
The results of the field exploration and laboratory tests will be used in the
engineering analysis and in the formulation of the recommendations. These
results and recommendations shall be presented in a written report prepared
by a professional engineer. One (1) copy of this report will be provided to the
City of Clearwater.
Utility Location:
If needed, AED will contract with a local subsurface utility engineering firm
to perform utility locations by vacuum excavation method. City will provide
survey to tie-in vacuum locates if necessary. Copies of field data logs will be
provided to City.
Environmental Assessment:
AED will contract with a local environmental consulting firm for the
performance of an assessment of the wetland area along the existing ditch and
its outfall. The environmental firm will provide coordination, document
existing conditions and inventory vegetative cover in order to prepare a pre-
application package. Pre-application meetings will be scheduled and attended
with the Southwest Florida Water Management District (SWFWMD) and the
Pinellas County Water and Navigation Control Authority (PCWNCA).
Coordination with the U.S. Army Corp of Engineers (USACOE) will also be
provided.
The wetland jurisdictional line will be delineated in accordance with
SWFWMD and USACOE guidelines. The environmental firm will then
contact SWFWMD and the USACOE to review the delineated jurisdictional
wetland limits in the field and will attend these field reviews. Final
coordination and review of the established surveyed wetland line will
performed.
Recommendations will be provided regarding environmental
considerations for permitting of the proposed project. The environmental firm
will also provide assistance to AED as required throughout each permitting
process with the above-noted agencies. Limited site inspection services will
be performed for the purpose of interpreting environmental permit
requirements and compliance during construction.
Wetland Survey:
AED will contract with a local professional land survey firm for the
preparation of a Specific Purpose Wetland Survey suitable for submission to
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the Southwest Florida Water Management District (SWFWMD). The
surveyor will locate and map the wetland jurisdictional line as flagged in the
field by AED's environmental sub-consultant and as approved by a
SWFWMD representative. The surveyor will utilize applicable information
contained in the City of Clearwater's topographic survey as a basis and will
provide the wetland survey in a digital format (AutoCad). A legal description
and a bearing / distance table of the wetland area will be delineated on the
survey map.
The Specific Purpose Wetland Survey will be submitted to SWFWMD for
approval and acceptance.
3.0. Base Sheet Preparation: AED will prepare base sheets to be utilized for the
proposed culvert construction. The documents will be prepared at a 1 "= 20'
scale and will be provided to the City of Clearwater in a digital format using
AutoCAD Civil 3D (version 2007). These base sheets will serve as the basis for
the development of both the plan and profile sheets.
The 30% Design Plan submittal, based upon the base sheets provided to AED
by the City of Clearwater will contain the following information:
. Right-of-way lines, Drainage Easements and the open channel section
within the easement
. Property lines, Easements of Record, Subdivision Name, Lot and Block
Numbers and Parcel ill numbers;
. Existing roadway or travel ways (where applicable) labeled as to existing
curb and surface type including profile of existing centerline;
. Existing drainage system including inlets, junction boxes, piping (sizes
shown in plan and profile) and channels;
. Existing potable water mains and sizes, hydrants, valves and meters;
. Existing sanitary sewer manholes and gravity lines including service
laterals, lift stations and force mains;
. Existing RCW mains;
. Existing gas mains and sizes, valves and services (where known);
. Existing electrical power distribution and transmission systems, both
underground and aerial (only poles will be shown for aerial lines);
. Existing telephone company lines, both underground and aerial (only
poles will be shown for aerial lines);
. Existing Cable TV lines, both underground and aerial (only poles will be
shown for aerial lines);
. Existing trees, shrubs, landscaping within the survey limits;
. Existing improvements belonging to private property owners and located
within the right-of-way such as fences, sprinkler systems, planters, mail
boxes, business signs, etc.;
. Existing driveways including their location, width, type of material and
spot elevations;
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. Existing elevations (at a spacmg interval of 25-feet) along survey
alignment;
. Existing elevations at the edge of pavement, top of curb, top bank, toe of
slope and centerline of ditch.
These base sheets will serve as the basis for the development of both the plan
and profile sheets.
4.0. Preliminary (30%) Design: AED will prepare Preliminary (30%) design
documents for City review. The intent of these plans shall be to establish the
preliminary box culvert alignment and will represent the basis for which
hydraulic modeling will be performed. This submittal will include eight (8)
blackline plan sets. Based upon approval of the preliminary pipe alignment,
AED shall proceed with the development of a hydraulic model.
Utilizing the City's AdICPR hydraulic model and the Tropic Hills Drainage
Improvement Report as a basis, AED will conduct a hydraulic analysis to
determine the appropriate size and configuration of the proposed box culvert
from Node 120N to Node lOON. Drainage area presently contributing to the
open channel section on the east side of US. 19 will be reviewed and added to
the model. This contributing area was not included in the City's report. AED
will also update the model as applicable to include new data provided by the
recent City topographic survey.
A letter-format preliminary design report will be prepared to outline the results
of the hydraulic analysis and the proposed system design. Review commentary
received from the City of Clearwater will be incorporated into the subsequent
submittals. Updated drainage maps will be produced to include any
modifications and updated basins.
AED will schedule a field meeting with the City's Construction Services
Department, Survey Department and Engineering's Proj ect Manager.
5.0 Intermediate (60%) Design: Based upon the base sheet information, results
of the hydraulic analysis and 30% review commentary, AED will prepare 60%
design documents. This plan submittal representing the 60% level of
completion will be submitted to the City staff for review and comment. The
submittal will include eight (8) blackline plan sets. AED will prepare base
sheets to be utilized for the proposed culvert construction. The documents
will be prepared at a 1 "= 20' scale and will be provided to the City of
Clearwater in a digital format using AutoCAD Version 14 or later. The
design plans shall be compiled using the City of Clearwater's CAD standards
(See Attachment "B").
6.0 Final (90% & 100%) Design: Utilizing 60% review commentary, AED will
prepare final design documents that shall include the final construction plans,
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quantity estimates, cost estimates and technical specifications. AED will
submit subsequent plan sets at the 90% and the Final (100%) levels of
completion. The 90% and 100% submittals will also include a single draft of
the technical specifications and an opinion of probable cost for the proposed
improvements. Review commentary received from the City of Clearwater
will be incorporated into the subsequent submittals.
A preliminary list of final design sheets is as follows:
. Cover Sheet
. Drainage Map (including existing and proposed drainage features)
. General Notes and Legend Sheet
. Plan and Profile Sheets (including horizontal and vertical alignment
and geometrics)
. Cross Section Sheets (100' intervals max.)
. Construction Detail Sheets
. Parking Lot Restoration Details
. Utility relocation / adjustments (as necessary)
. Drainage Detail Sheets
The 90% and 100% design documents shall include, but not be limited to, the
following components:
1. Design of drainage system improvements, including pipe sizes and
locations, structure sizes and locations, and potential conflicts with
existing utilities. The drainage system improvements will be shown on
plan and profile sheets.
2. A drainage map, at a scale of 1"=100' or other appropriate scale,
indicating the drainage basins and incremental areas draining to each
drainage structure.
3. Parking lot / driveway restoration, including proposed top of curb and
gutter elevations at the PC's, PT's, control points, match points, and
intersecti ons.
4. Right-of-way or easement requirements listed separately from the plan and
profile sheets.
5. Inlet locations.
6. Pipe alignment geometry and profile grade.
7. All storm drainage pipes and structures identified and located on the
Plan/Profile sheets. Details about pipes shall include size, material of
construction, location, and inverts.
8. Conflicts resolutions for existing and/or proposed utilities.
9. Match lines and sheet number references at all continuation points.
10. General notes and considerations for pavement/driveway reconstruction.
11. Conflict structures, identified and called out.
12. Baselines traverse and benchmark location map.
13. Detail sheets.
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14. Cover and index sheets.
15. Standard and non-standard structures identified and detailed.
16. General notes to the contractor about the construction.
17. Title block information.
18. Potential encroachments on improvements such as fences, walls, trees,
buildings, and planters.
19. Trees to be removed.
20. Maintenance of Traffic Plan
AED shall include the following for the Final (100%) submittal:
1. AED shall incorporate review commentary received from the City of
Clearwater, the Southwest Florida Water Management District, U.S.
Army Corps of Engineers and the Pinellas County Water and
Navigational Authority.
2. AED shall incorporate the City's "front-end" documents. A proposal
page of pay items shall be prepared.
3. Copies of all permits received and a copy of the project's geotechnical
report.
4. The preparation of the technical specifications does not include their
reproduction for bidding and construction purposes.
5. Work prepared and/or submitted shall be reviewed and checked by a
civil engineer registered in Florida as the Engineer of Record. The
Engineer of Record shall sign, seal and date the design calculations,
technical specifications and contract drawings as required by Florida
law.
6. The design tasks performed by AED during the final design phase
shall include design of all necessary conflict resolutions between the
proposed drainage system and existing City-owned utilities.
7. The drawing scales shall be as follows:
. Plan and Profile Sheets: 1 inch = 20 feet (horizontal)
1 inch = 2 feet (vertical)
. Drainage Map 1 inch = 100 feet
6.0. Meetings: Advanced Engineering & Design, Inc. will attend the following
meetings during this project:
1. One (1) kickoff meeting at the City's Engineering office
2. A minimum of three (3) meetings with City staff to discuss the
commentary received for each of the submittals (30%, 60%, 90% and
100% (if needed))
3. One (1) Public Information meeting.
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7.0. Permitting: AED will prepare a General Permit for submittal to SWFWMD
for this proj ect and will coordinate a request for modification of the FDOT' s
Permit # 44025287.003 to remove the restrictor plate from the east end of the
proposed 4' x 10' box culvert running under u.s. 19. Permit application
submittals shall also be made to the Pinellas County Water and Navigation
Control Authority (PCWNCA) and the U.S. Army Corps of Engineers
(USACOE).
Regulatory review commentary received from each agency will be addressed
and all permit conditions will be incorporated into the Final plans.
Permit fees have been included in this Scope for SWFWMD Formal Wetland
Delineation and a SWFWMD General Permit. There is no fee associated with
permitting for the PCWNCA and the USACOE for governmental projects.
8.0. Post-Design Services: AED will assist the City in performing the following
tasks:
1. Prepare Advertisement
2. Distribute Plans to Dodge Room and notify local contractors
3. Attend one (1) pre-bid meeting.
4. Answer technical questions during the bid period and shall prepare and
submit a log of any comments and questions received from contractors
5. Assist the CITY in preparing addenda, if necessary.
6. Attend Pre-Construction Meetings
7. Review shop drawings submitted by the selected contractor to ensure
compliance with the Engineer's design.
8. Address re-submittals
9. Conduct periodic inspections
10. Address questions during the Construction phase
11. Assist in the preparation of the Final Punch list
3. PROJECT GOALS:
Project Deliverables: The deliverables to be submitted to the City of Clearwater for
the Design portion of the Work consist of the following:
. One (1) copy of each set of minutes of meetings with City staff, utility companies
and regulatory agencies, as necessary;
. One (1) copy of each of the transmittal letters to and response letters from the
private utility companies;
. Eight (8) sets of black line plans at the 30% submittal;
. One (1) copy ofa letter-format preliminary design report;
. Eight (8) sets of black line plans at the 60% submittal;
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. Eight (8) sets of black line plans at the 90% submittal;
. Two (2) copies of the front-end documents and technical specifications and
construction cost estimate at the 90% submittal;
. Two (2) signed and sealed sets of black line plans at the 100% submittal;
. One (1) set of technical specifications and construction cost estimate at the 100%
submittal;
. One (1) copy of the Permit package for Pinellas County Health Department,
SWFWMD, PCWNCA, ACOE and other regulatory agencies, as necessary;
. One (1) certified copy of the Geotechnical Report and of the environmental
investigation report.
. One (1) copy of mitigation plan (as necessary)
. All CADD files and technical specs in electronic format per attachment "B"
4. BUDGET:
Attachment A depicts the total cost per task and/or phase for these engineering
services. This price includes all labor and expenses anticipated by Advanced
Engineering & Design, Inc. for the completion of these tasks, on a lump sum basis,
for a fee of $143,166.70. Permit application fees will be paid by the consultant and
invoiced to the City as a reimbursable.
City of Clearwater Expense Code:
5. SCHEDULE:
The design phase of this project will be completed within six (8) months from
issuance of notice-to-proceed. The proj ect deliverables are to be phased as follows:
30% construction plans 75 calendar days
60% construction plans and permit applications 45 calendar days
90% construction plans 45 calendar days
100% construction plans 45 calendar days
Final construction documents 30 calendar days after
the receipt of permits
6. STAFF ASSIGNMENT (Consultant): Advanced Engineering & Design, Inc.
William G. Reidy, P.E.
Steven Jones
Daniel Stowers, P.E.
Tomas Murphy, P.E.
Project Manager
Asst. Project Manager / Principal Designer
Senior Project Engineer
Project Engineer
Item # 16
Attachment number 1
Page 11 of 13
7. CORRESPONDENCEIREPORTING PROCEDURES:
ENGINEER's project correspondence shall be directed to William G. Reidy, P.E. All
City project correspondence shall be directed to Phuong Yo. with copies to others as
may be appropriate.
8. INVOICING/FUNDING PROCEDURES:
Invoices shall be submitted monthly to the City of Clearwater, Attention: Marty
Pages, Administrative Analyst, Public Works Administration, P. O. Box 4748,
Clearwater, Florida 33758-4748, for work performed. Invoices will be prepared
monthly according to Billing Method B, Lump Sum and be billed as a percent complete
of each task. Contingency services will be billed as incurred only after written
authorization provided by the City to proceed with those services.
City Invoicing Code: 0357-96161-561200-539-000-0000 = $102,489.87
0315-96161-561200-539-000-0000 = 40,676.83
9. ENGINEER CERTIFICATION:
Advanced Engineering & Design, Inc. will certify as a licensed Professional Engineer,
registered in accordance with Florida Statute 471 (481), that the above project's
construction plans meet or exceed all applicable design criteria specified by City
municipal ordinance, State, and Federal established standards. We understand that it is
our responsibility as the project's Professional Engineer to perform a quality assurance
review of these submitted plans to ensure that such plans are free from errors and/or
omiSSiOns.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents, which we may subsequently tender.
PREPARED BY:
APPROVED BY:
William G. Reidy, P.E.
Princi pal Engineer
Advanced Engineering & Design, Inc.
Michael D. Quillen, P.E.
City Engineer
City of Clearwater
Date
Date
Item # 16
Attachment number 1
Page 12 of 13
ATTACHMENT A
CITY OF CLEARWATER
Tropic HiUs Stormwater Outfall - Ditch CulvertingProiect
PROJECT BUDGET
Advanced Engineering & Design, Inc.
Subconsultant
Task Description Services Labor Total
1.0 Pre-Design
1.1 Data Collection I Review Existing Infonnation $910
1.2 Initial Field Reconnaissance $680
1.3 Coordination with Utility OWllers I Utility Markups $780
1.4 Prepare Preliminary Drainage Map I Exhibit $1195
1.5 Schedule & Attend SWFWMD Field Visit $645
1.6 SWFWMD Pre-Application Meeting $645
Task Allowance (10%) $485.50 $5340.50
2.0 Design I Sub-consultants
2.1 Environmental Services (assessment, delineation, mitigation) $33942 $0
2.2 Geotechnical Services $3000 $0
2.3 Survey Services (Specific Purpose Wetland Survey) $7370 $0
2.4 Utility Locations by Vacuum Excavation $2500 $0
2.5 Coordination wi Sub-consultants $3500 $0
2.6 Drainage Basin Evaluation, Stonnwater Modeling & Design $14460
2.7 Basesheet Preparation $4720
Task Allowance (10%) $6949.20
$7644l.20
3.0 Final Design Plans and Specifications
3.1 30% Submittal $8500
3.2 60% Submittal $10500
3.3 90% Submittal $6000
3.4 Final Construction Documents $5815
3.5 Task Allowance (10%) $3081.50
$33896.50
4.0 Permitting Services
41 SWFWMD, PCWNA, ACOE $6140
4.2 Task Allowance (10%) $614
$6754
5.0 Construction Phase Services
5.1 Bid Prep, Addenda, Pre-bid & Pre-con Conterence, RFI's $4865
5.2 Shop Drawing Review & Address re-submitta1s $4430
5.3 Periodic Site Visits I Final Punch list $5600
5.4 Task Allowance (10%) $1489.50
$16384.50
Subtotal, Labor and Subcontractors $138816.70
Pennit Review Fees $2350
Other Direct Costs (prints, photocopies, postage, etc) $2000
Grand Total $143166.70
Item # 16
Attachment number 1
Page 13 of 13
PUBLIC WORKS ADMINISTRATION
WORK ORDER INITIATION FORM
Attachment "B"
CITY DELIVERABLES
FORMAT
The design or survey plans shall be compiled utilizing one of the following two
methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North
American Vertical Datum of 1988 (vertical) and North American Datum of
1983/90 (horizontal). The unit of measurement shall be the United States Foot.
Any deviation from this datum will not be accepted unless reviewed by City of
Clearwater Engineering/Geographic Technology Division.
An AutoCAD LandDesktop 3.0 or later drawing file with all dependent files shall be
submitted. NOTE: If approved deviation from Clearwater or Pinellas County CAD
standards are used the consultant shall include all necessary information to aid in
manipulating the drawings including either PCP, CTB file or pen schedule for
plotting. The drawing file shall include only authorized fonts, shapes, line types or
other attributes contained in the standard AutoDesk, Inc. release. All block
references and references contained within the drawing file shall be included.
Please address any questions regarding format to Mr. Tom Mahony, at (727)562-4762
or email addresstom.mahony@myclearwater.com
All electronic files must be delivered upon completion of project or with 100% plan
submittal to City of Clearwater.
Item # 16
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the applicants' request to vacate the easterly IS-feet of 66th Street North lying along the west property lines of Lots 11 through
20, Wynwood Landings Subdivision, (a.k.a. 3330 through 3384 Lake Shore Lane), as more particularly described in the ordinance,
subject to the retention of a drainage and utility easement over the full width of the right-of-way to be vacated, and pass Ordinance
7798-07 on first reading. (V AC2007 -03 Norris, Johnson, et al)
SUMMARY:
The property owners propose to install fencing within the vacated street portion. The retention of the drainage and utility easement will
preclude the installation of other structures in the vacated right-of-way.
Presently the West 33 feet of this part of 66th Street North is located in unincorporated Pinellas County and the East 30 feet is located
within Clearwater city limits. The existing pavement of 66th Street North is located entirely within the unincorporated portion of the
right of way except where the pavement turns to the southeast behind the most southerly lot.
Pinellas County has no objection to the vacation request so long as no portion of the right-of-way located within 15 feet of the existing
pavement is vacated. As a result, the applicants are seeking vacation of the portion of the right-of-way of 66th Street North that lies at
least 15 feet east of the edge of pavement.
Verizon, Bright House Cable, Progress Energy and Knology have no objections to the vacation request provided that a drainage and
utility easement is retained.
Engineering has no objections to the vacation request provided a drainage and utility easement is retained over the full width of
the right-of-way to be vacated.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 17
Attachment number 1
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City of Clearwater Engineering Department
A portion of 66th SI. North adjacent to the west property lines lots 11-20
Drawn By S.K.
Scale: N.T.S.
Reviewed By:
SD.
[J.JVG. NO V AC 2007-03 Grid # 177B/178A S - T - R 18-288-16e Date: 03/30/07
Item # 17
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Page 1 of 2
ORDINANCE NO. 7798-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING, A PORTION OF THE RIGHT-OF-
WAY OF 66TH STREET NORTH, SUBJECT TO A
DRAINAGE AND UTILITY EASEMENT WHICH IS
RETAINED OVER THE FULL WIDTH THEREOF;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Edward P. and Cynthia Malinski, Kyriacos Pantelis, Ryan and Anita
Gryn, Paul and Deborah Rhodes, Robertus and Henrietta van der Putten, Charles Karras,
Francis and Yee Chun Kapusinsky, Gilbert and Kathy Austin, Barbara Johnson, Douglas
and Sandra Norris, owners of real property located in the City of Clearwater, have
requested that the City vacate the right-of-way depicted in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
a portion of the right-of-way of 66th Street North right-of-way described as:
Commencing at the southwest corner of Lot 20, Wynwoods Landing, as
recorded in Plat Book 88, pages 36 - 39 of the Official Records of Pinellas
County, Florida, proceed thence N 00024' 48" W along the west line of said
Lot 20 a distance of 56.20 feet to the Point of Beginning, thence N 160 13'
24" W, 55.00 feet, thence N 000 24' 48" W, 782.87 feet, thence N 890 51'
16" E, 15.00 feet to a point on the West property line of Lot 11 of said
Wynwoods Landing, thence S 000 24' 48" E along the west property lines of
Lots 11 through 20 of said Wynwoods Landing 835.79 feet to the Point of
Beginning.
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a drainage and utility easement over the described property for the installation and
maintenance of any and all public utilities thereon.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
Ordinance NoI.terns#r1l7
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Carlos F. Col6n
Assistant City Attorney
Attachment number 3
Page 2 of 2
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance NoI.terns#r1l7
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend Chapter 32 as related to reclaimed water availability fee parameters and exemptions for wells, lakes or pond irrigation systems
in specified areas, and adding a rebate and credits for well, lake and pond irrigation system abandonment for customers committing
during construction to using reclaimed water and pass Ordinance 7778-07 on first reading.
SUMMARY:
Lack of rainfall and the corresponding increased frequency of drought conditions has prompted staff to seek alternative sources to meet
the water needs of Clearwater's citizens and businesses. Using reclaimed water for irrigation, rather than our precious potable water or
water from private wells, ponds or lakes will reduce demand for potable water and will allow our surficial and Floridan aquifers to
recharge.
Reducing the amount of potable water purchased from Pinellas County is another driving factor in the reclaimed water initiative since
purchased water costs more than the water we produce ourselves. Our current production levels are not able to keep up with potable
demand. As the use of reclaimed for irrigation increases, we will increase our ability to meet potable water demand with water that we
produce ourselves.
The wastewater that Clearwater turns into reclaimed water is treated to a much higher standard than in other municipalities, because at
this point, we still have the need to release our excess reclaimed water into Tampa Bay. Expansion of reclaimed water used for
irrigation purposes will have a beneficial effect on our coastal environment, as the need for such releases will be reduced.
In areas where reclaimed water expansion projects are completed or are under construction, the owners of existing well, lake or pond
irrigation systems not willing to abandon the current system to use reclaimed water, will not be charged the availability fee for
reclaimed water. These areas are identified in the ordinance as projects named and boundaries defined by construction co-funding
agreements Clearwater has with SWFWMD.
Other provisions in the ordinance include incentives to connect to the reclaimed water system during construction, and a rebate to
reimburse homeowners for costs incurred in abandoning well, lake or pond irrigation systems in order to receive reclaimed water for
irrigation.
Owners of single-family homes in areas where reclaimed is being installed will have the option of retaining their current irrigation
systems (except potable), or to use reclaimed water. Owners of commercial or multi family buildings connecting to the reclaimed
system may keep an existing private well for emergency purposes, but must install the proper precautionary interconnect device.
The costs associated with this item are not yet determined. Approximately $50,000 per year is anticipated to cover the rebates for well,
lake or pond irrigation system abandonment, but no true figures can be established until after the project area is surveyed for customer
commitment to the reclaimed system. With lack of sufficient customer commitment according to SWFWMD's 50/50/50 Rule, the
project will not be feasible and will be called off. Rebate requests are not anticipated until some time after the beginning of FY 07/08.
At that time, an agenda item will be brought forward to establish the appropriate funding after the Resource Management Committee
approves the funding statement.
This Ordinance shall take effect immediately upon adoption.
Review Approval: 1) Clerk 2) City Manager 3) Clerk 4) City Manager 5) Clerk
Cover Memo
Item # 18
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7778-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO RECLAIMED WATER
AVAILABILITY FEE EXEMPTION IN SPECIFICALLY
DEFINED AREAS BY CURRENT COOPERATIVE
FUNDING AGREEMENTS WITH THE SOUTHWEST
FLORIDA WATER MANAGEMENT DISTRICT AND
REBATES AND INCENTIVES TO ABANDON WELL, LAKE
OR POND IRRIGATION; AMENDING SECTION 32.380,
CODE OF ORDINANCES, CHANGING AVAILABILITY FEE
PARAMETERS; ADDING SECTION 32.380.1, OUTLINING
REBATES AND CREDITS FOR ABANDONING WELL,
LAKE OR POND IRRIGATION FOR CONNECTION TO THE
RECLAIMED WATER SYSTEM; ADDING SECTION
32.380.2, OUTLINING EXCLUSIONS; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA.
Section 1. Chapter 32, Article IX, Code of Ordinances, is amended to
read as follows:
Sec. 32.380. Availability charge.
The utility account of any improved property adjacent to a sufficiently sized
reclaimed water distribution main shall include a monthly availability charge to
alleviate the capital outlay of extending accessibility to the reclaimed water
system. See appendix A for availability rates. Properties with existing
burden of proof is on the property owner to
is active and the
Section 2. Chapter 32, Article IX, Code of Ordinances, is added to read
as follows:
Item # 18
Attachment number 1
Page 2 of 2
Section 3. Chapter 32, Article IX, Code of Ordinances, is added to read
as follows:
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor-Councilmember
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 18
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Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend Chapter 32 as related to watering restriction changes under a drought directive from the Southwest Florida Water Management
District and pass Ordinance 7802-07 on first reading.
SUMMARY:
Due to the declaration of a severe water shortage by the Southwest Florida Water Management District (SWFWMD) issued January 9,
2007, heightened watering restrictions began January 16th and will end July 31 st (unless rescinded sooner by SWFWMD).
Watering days will now be one day per week, on weekends, as defined in the ordinance for all watering sources except reclaimed. No
watering is permitted between the hours of 8:01 a.m. and 5:59 p.m., because that is the least beneficial time to water. Reclaimed
customers may continue to water any day of the week, abiding by the same time window as all other water sources.
The change in watering days to weekends, and making all times uniform, lessens the burden and confusion of enforcing and
explaining watering restrictions. No one may water between 8:01 a.m. and 5:59 p.m., and only reclaimed customers may water during
weekdays.
A provision is added to address future declarations by regulatory agencies during water shortages.
Clearwater has already declared the new hours to be in effect and is requesting required Council approval.
There are no costs associated with this item.
This Ordinance shall take effect immediately upon adoption.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 19
Attachment number 1
Page 1 of 3
ORDINANCE NO. 7802-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO WATERING SCHEDULE;
AMENDING SECTION 32.153, CODE OF ORDINANCES,
CHANGING WATERING RESTRICTIONS; AMENDING
SECTION 32.383, AMENDING RECLAIMED WATERING
SCHEDULE; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA.
Section 1. Chapter 32, Article IV, Division 3, Code of Ordinances, is
amended to read as follows:
Sec. 32.153. Watering Schedule.
The declaration of a water shortage condition or water shortage
emergency affecting all or part of the city or its water service area by the
governing board or the executive director of the district supports and requires the
following watering schedule for lawns, landscape and other uses of water and
such schedule is established for the City of Clearwater as set forth below.
(1) When using potable water (domestic and lawn meters), or water from wells, lakes or
ponds:
(a) Property addresses ending in even numbers, letters A through M - on
TuesdaySaturday,
(b) Property addresses ending in odd numbers, letters N through Z, or
no street addresses - on Sunday,
(c) All locations - no watering between 8:00 a.m. and 6:00 p.m. 8:01 a.m. and
5:59 p.m. on any day;
(2) \/Vhen using ,"vater from wells, lakes or ponds:
(a) Property addresses ending in even numbers, letters A through M on
Tuesday, and/or Saturday,
OOProperty addresses ending in odd numbers, letters N through Z on Sunday,
and/or \lVednesday;
Cc) Property with mixed or no address on Sunday, and/or 'Nednesday
Cd) All locations no vvatering betvveen 10:00 a.m. and 4:00 p.m. 8:01 am. and
5:59 p.m. on any day;
~ {2l When using reclaimed water:
(a) Alllocations--On any day of the week,
Item # 19
Attachment number 1
Page 2 of 3
(b) Alllocations--No watering between 10:00 a.m. and 1:00 p.m. 8:01 a.m. and
5:59 p.m. on any day;
(4j @lEstablishment period for new lawns:
(a) Newly installed lawns may be watered daily for 60 days, if necessary.
Watering is allowed only during authorized hours for water source.
(b) No watering between 10:00 a.m. to 1:00 p.m. for 'Nell/lakes/ponds or from
8:00 am. to 6:00 p.m. for potable water
(c) All locations which contain at least 50% of new plant material - for 60 days
and at authorized hours for water source,
(d) All locations which contain less than 50% of new plant material - for 60 days,
at authorized hours for water source and by means other than irrigation
system, unless an irrigation zone is created for the area with new plant
material or watered so that only the new plant material is irrigated:- - for 60
days, at authorized hours for water source. For the remainder of the location,
irrigate at authorized hours for water source.
(51 Establishment of nevI,' landscaping, such as trees, shrubs and plants:
Ne'N landscaping, including trees, shrubs, and plants, may be \vatered daily if done
by hand 'Nith a handheld hose ""lith an automatic shutoff. No 'Natering is to occur
between 10 am. and 1 p.m. 8:01 am. and 5:59 p.m.; and
(61 ffiLow-volume irrigation devices, defined as micro-irrigation, bubblers, soaker
hoses, or drip tubing, shall not be restricted to specific days or times of operation;
and
fH ffiMiscellaneous - Applicable to all water sources:
(a) Cars may be washed on any day, at any time, when necessary. once per
week, accordinQ to the waterinQ schedule above. A shutoff nozzle or other
water efficient device must be used on the watering source,
(b) Hand watering of trees, shrubs, flower and vegetable gardens is allowed as
needed. A shutoff nozzle or other water efficient device must be used,
(c) Hand watering of lawns is restricted as provided in subsections (1), (2), and
(3), (1), and (5) of this section,
(d) Insecticides, fungicides and herbicides may be watered in on an unauthorized
day, but watering must be within authorized hours and limited to the minimum
of watering necessary. Regular designated irrigation day and hours should be
used when possible,
(e) Fertilizers should be watered in on authorized day, during restricted hours.
(6) ReQulatory compliance: Upon declaration by the District or reQional water authority
of a water shortaQe condition, or upon rescindinQ such declaration, the City ManaQer
or desiQnee shall have the authority to alter the waterinQ restrictions contained in this
Section. Such alteration shall be consistent with statutory and Florida Administrative
Item # 19
Attachment number 1
Page 3 of 3
Code requirements as well as administrative order of the District or reqional water
authority. I
Section 2. Chapter 32, Article IX, Code of Ordinances, is amended to
read as follows:
Sec. 32.383. Reclaimed water use restrictions.
To conserve the resource, no irrigation by use of reclaimed water is
allowed between the hours of 10:008:01 a.m. and-4-00 5:59 p.m. on each day of
the week. When applied, reclaimed water should be used only to the extent
necessary for irrigation needs of lawns, gardens and individual plants.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor-Councilmember
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 19
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential/Office General (R/OG) and Initial Zoning Atlas
Designation of Office (0) District for 222 North Belcher Road (Lot 1, Pine Dell in Section 12, Township 29 South, Range 15 East); and
Pass Ordinances 7746-07, 7747-07 and 7748-07 on first reading.
SUMMARY:
This voluntary annexation petition involves a 0.152-acre property consisting of one parcel ofland occupied by a single-family dwelling
converted to an office use. It is located on the northwest comer of North Belcher Road and Dell Avenue. The applicant is requesting
this annexation in order to receive sanitary sewer and solid waste service from the City. The Planning Department is requesting that
the 0.23-acres of abutting Belcher Road right-of- way not currently within the City limits also be annexed.
The property is located within an enclave and is contiguous to existing City boundaries to the north, south and west. It is proposed that
the property be assigned a Future Land Use Plan designation of Residential/Office General (R/OG) and a zoning category of Office
(0).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.F and Pinellas County Ordinance 00-63 as follows:
. The closest sanitary sewer line is located in a utility easement along the Dell A venue frontage of the property and the applicant
has paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this
property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District
III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station 48 located at 1700 N. Belcher Road. The City has
adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation
will not have an adverse effect on public facilities and their levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Development Code.
. The proposed R/OG Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. The R/OG designation primarily permits residential and office uses at a density of 15 units per acre or office uses
where the floor area ratio (FAR) does not exceed .50, nor the impervious surface ratio (ISR) of .75. The proposed zoning
district to be assigned to the property is the Office (0) District. The use of the subject property is consistent with the uses
allowed in the 0 District, however the property does not meet the minimum dimensional requirements. The minimum
dimensional requirements for the 0 District is 10,000 square feet. The subject property is 7,700 square feet in area therefore it is
non-conforming. The applicant is aware that no further expansion of the building will be permitted. The proposed annexation is
consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and
. The property proposed for annexation is located within an enclave, is contiguous to existing municipal boundaries and is within
the City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance 00-63
which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC)
staff has reviewed this annexation and no objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 20
Attachment number 1
Page 1 of 7
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Location Map
Owner John & Amy Bryon
Case:
ANX2006-09031
0.152
0.23
Site: 222 N Belcher Rood
Property Size
(Acres):
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 12-29-15-69192-000-0010
From:
R/OG (County)
P-1 (County)
To:
R/OG (City)
o (City)
Atlas Page:
280B
Item # 20
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner John & Amy Bryon
Case:
ANX2006-09031
0.152
0.23
Site: 222 N Belcher Rood
Property Size
(Acres):
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 12-29-15-69192-000-0010
From:
R/OG (County)
P-1 (County)
To:
R/OG (City)
o (City)
Atlas Page:
280B
Item # 20
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Proposed Annexation Map
Owner John & Amy Bryon
Site: 222 N Belcher Rood
Land Use
Zoning
From:
R/OG (County)
P-1 (County)
To:
R/OG (City)
o (City)
Case:
ANX2006-09031
0.152
0.23
Property Size
(Acres):
Size R-Q-W (Acres):
PIN: 12-29-15-69192-000-0010
Atlas Page:
280B
Item # 20
Attachment number 1
Page 4 of 7
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Future Land Use Map
Owner
John & Amy Bryon
Case:
ANX2006-09031
0.152
0.23
Site:
222 N Belcher Rood
Property Size
(Acres):
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 12-29-15-69192-000-0010
From:
R/OG (County)
P-1 (County)
To:
R/OG (City)
o (City)
Atlas Page:
280B
Item # 20
Attachment number 1
Page 5 of 7
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Owner John & Amy Bryon Case ANX2006-09031
Property Size 0152
Site 222 N Belcher Rood (Acres): 0.23
Size R-Q-W (Acres):
Land Use Zoning
PIN 12-29-15-69192-000-0010
From R/OG (County) P-1 (County)
To R/OG (City) o (City) Atlas Page 280B
Item # 20
Attachment number 1
Page 6 of 7
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1.01 ACIO ce &
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7.5 A C C
Existing Surrounding Uses Map
Owner John & Amy Bryon
Site: 222 N Belcher Rood
Land Use
Zoning
From:
R/OG (County)
P-1 (County)
To:
R/OG (City)
o (City)
Case:
ANX2006-09031
0.152
0.23
Property Size
(Acres):
Size R-Q-W (Acres):
PIN: 12-29-15-69192-000-0010
Atlas Page:
280B
Item # 20
1. 222 North Belcher
2. Facing south from 222 North Belcher
3. Facing north from 222 North Belcher
4. Facing west from 222 North Belcher
5. 222 North Belcher
ANX2006-09031
222 North Belcher
John & Amy Bryan
Item # 20
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7746-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE
NORTHWEST CORNER OF NORTH BELCHER ROAD AND
DELL AVENUE, CONSISTING OF LOT 1, PINE DELL, WHOSE
POST OFFICE ADDRESS IS 222 NORTH BELCHER ROAD,
TOGETHER WITH THE ABUTTING RIGHT OF WAY OF NORTH
BELCHER ROAD, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 1 of PINE DELL, according to the plat thereof, recorded in Plat Book 45, Page
26, Public Records of Pinellas County, Florida, together with the abutting right of
way of North Belcher Road (ANX2006-09031)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 20
Ordinance No. 7746-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7747-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE
NORTHWEST CORNER OF NORTH BELCHER ROAD AND DELL
AVENUE, CONSISTING OF LOT 1, PINE DELL, WHOSE POST
OFFICE ADDRESS IS 222 NORTH BELCHER ROAD, TOGETHER
WITH THE ABUTTING RIGHT OF WAY OF NORTH BELCHER
ROAD, UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS RESIDENTIAL/OFFICE GENERAL; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
Lot 1 of PINE DELL, according to the plat thereof,
recorded in Plat Book 45, Page 26, Public Records
of Pinellas County, Florida, together with the
abutting right of way of North Belcher Road
(ANX2006-09031 )
Land Use Cateqory
Residential/Office General
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7746-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 20
Ordinance No. 7747-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7748-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED AT
THE NORTHWEST CORNER OF NORTH BELCHER
ROAD AND DELL AVENUE, CONSISTING OF LOT 1, PINE
DELL, WHOSE POST OFFICE ADDRESS IS 222 NORTH
BELCHER ROAD, TOGETHER WITH THE ABUTTING
RIGHT OF WAY OF NORTH BELCHER ROAD, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
OFFICE (0); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 1 of PINE DELL, according to the plat thereof,
recorded in Plat Book 45, Page 26, Public Records
of Pinellas County, Florida, together with the abutting
right of way of North Belcher Road (ANX2006-09031)
Zoninq District
Office (0)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7746-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 20
Ordinance No. 7748-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Suburban (RS) and Initial Zoning Atlas Designation of Low
Density Residential (LDR) District for 1970 Abbey Lake Road and 1990 Abbey Lake Road (Consisting of a portion of Section 5,
Township 29 South, Range 16 East, Metes and Bounds 14/01 and 14/02) and Pass Ordinances 7795-07, 7796-07, and 7797-07 on first
reading. (ANX2007-01001 and ANX2007-01002)
SUMMARY:
This voluntary annexation request includes two adjacent properties totalling 5.15 acres in area. The properties are located on the west
side of Abbey Lake Road, across from the the intersection of Abbey Lake Road and Homestead Court and are occupied by single-
family dwellings. It is proposed that the abutting Abbey Lake Road right-of-way not currently within the City limits also be annexed in
conjunction with this request.
The applicants are requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The
properties are located within the Clearwater Planning Area and are contiguous to existing City boundaries to the south and east. It is
proposed that the properties be assigned a Future Land Use Plan designation of Residential Suburban (RS) and a zoning category of
Low Density Residential (LDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.F and Pinellas County Ordinance 00-63 as follows:
. The closest sanitary sewer line is located approximately 161 feet east of the site in Homestead Court. The applicants are aware of
the City's sewer impact and assessment fees and additional costs to extend City sewer service to these properties. Collection of
solid waste will be provided by the City of Clearwater. The properties are located within Police District III and service will be
administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services
will be provided to these properties by Station 50 located at 2681 Countryside Boulevard. The City has adequate capacity to
serve the properties with sanitary sewer, solid waste, police, fire, and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area
shall be promoted through application of the Clearwater Development Code.
. The proposed RS Future Land Use Plan category is consistent with the current Countywide Plan designation of
these properties. The RS designation primarily permits residential uses at a density of 2.5 units per acre. The proposed zoning
district to be assigned is the Low Density Residential (LDR) District. The use of the subject properties is consistent with the uses
allowed in the LDR District and each property exceeds the LDR District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code;
and
. The properties proposed for annexation are contiguous to existing municipal boundaries and are within the City's urban service
area; therefore the annexation is consistent with Section 6 (l)(a) of Pinellas County Ordinance 00-63 which governs annexation,
and meets the applicable requirements of F.S. 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation and
no objections were raised.
Cover Memo
Item # 21
Review Approval: I) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 21
Attachment number 1
Page 1 of 7
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Location Map
Owner
Owner
Site:
Charles B. Hammil
Bradley Foster
1990 Abbey Lake Rood
Case:
Case:
ANX2007- 01002
ANX2007- 01001
2.76
Property Size (Acres):
Site:
1970 Abbey Lake Rood Property Size (Acres): 2.28
ROW 0.11
Land Use Zoning
PIN: 05-29-16-00000-140-0100
RS (County) A-E(County) PIN: 05-29-16-00000-140-0200
RS City) LDR (City) Atlas Page: 255B
From:
To:
Item # 21
Attachment number 1
Page 2 of 7
Aerial Map
Owner Charles B. Hammil Case: ANX2007- 01002
Owner Bradley Foster Case: ANX2007- 01001
Site: 1990 Abbey Lake Rood Property Size (Acres): 2.76
Site: 1970 Abbey Lake Rood Property Size (Acres): 2.28
ROW 0.11
Land Use Zoning
PIN: 05-29-16-00000-140-0100
From: RS (County) A-E(County) PIN: 05-29-16-00000-140-0200
To: RS City) LDR (City) Atlas Page: 255B
Item # 21
Attachment number 1
Page 3 of 7
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Proposed Annexation Map
Owner
Owner
Site:
Charles B. Hammil
Bradley Foster
1990 Abbey Lake Rood
Property Size (Acres):
Case:
Case:
Site:
1970 Abbey Lake Rood
Property Size (Acres):
ROW
Land Use
Zoning
From:
RS (County)
A-E(County)
To:
RS City)
Atlas Page:
LDR (City)
ANX2007- 01002
ANX2007- 01001
2.76
2.28
0.11
PIN:
PIN:
05-29-16-00000-140-0100
05-29-16-00000-140-0200
255B
Item # 21
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Property Size (Acres):
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23
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Attachment number 1
Page 4 of 7
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Owner
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Bradley Foster
1990 Abbey Lake Rood
Site:
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Land Use
From:
RS (County)
To:
RS City)
Iil
HOMESTEAD CT
24
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ANX2007- 01001
2.76
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PIN: 05-29-16-00000-140-0100
PIN: 05-29-16-00000-140-0200
Atlas Page: 255B
Item # 21
Attachment number 1
Page 5 of 7
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ROW 0.11
Land Use Zoning
PIN: 05-29-16-00000-140-0100
RS (County) A-E(County) PIN: 05-29-16-00000-140-0200
RS City) LDR (City) Atlas Page: 255B
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Owner
Site:
Charles B. Hammil
Bradley Foster
1990 Abbey Lake Rood
Site:
From:
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40
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Item # 21
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Attachment number 1
Page 6 of 7
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Existing Land Use Map
Owner
Owner
Site
Charles B Hammil
Bradley Foster
1990 Abbey Lake Rood
Site
1970 Abbey Lake Rood
Land Use
Zoning
From
RS (County)
A-E(County)
To
RS City)
LDR (City)
Case
Case
Property Size (Acres):
Property Size (Acres):
ROW
23
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ANX2007- 01001
2.76
2.28
0.11
PIN 05-29-16-00000-140-0100
PIN 05-29-16-00000-140-0200
Atlas Page 255B
Item # 21
Views looking at 1970 Abbey Lake Road (top row)
Attachment number 1
Page 7 of 7
Views looking at 1970 Abbey Lake Road (left) and 1990 Abbey Lake Road (right)
Abbey Lake Road, looking north at annexation site (left)
1990 Abbey Lake Road (right)
ANX2007-01001 and ANX2007-01002
Bradley Foster
1970 Abbey Lake Road
Charles Hammil
1990 Abbey Lake Road
Item # 21
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7795-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
WEST SIDE OF ABBEY LAKE ROAD, OPPOSITE THE
INTERSECTION OF ABBEY LAKE ROAD AND HOMESTEAD
COURT, CONSISTING OF A PORTION OF SECTION 5,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, METES AND
BOUNDS 14/01 AND 14/02, WHOSE POST OFFICE ADDRESS IS
1990 ABBEY LAKE ROAD AND 1970 ABBEY LAKE ROAD,
TOGETHER WITH THE ABUTTING RIGHT OF WAY OF ABBEY
LAKE ROAD, INTO THE CORPORATE LIMITS OF THE CITY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
See attached legal descriptions, together with the abutting right of way of Abbey
Lake Road.
(ANX2007-01002 and ANX2007-01001)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 21
Ordinance No. 7795-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7796-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY ON THE WEST SIDE OF ABBEY LAKE
ROAD, OPPOSITE THE INTERSECTION OF ABBEY LAKE
ROAD AND HOMESTEAD COURT, CONSISTING OF A
PORTION OF SECTION 5, TOWNSHIP 29 SOUTH,
RANGE 16 EAST, METES AND BOUNDS 14/01 AND
14/02, WHOSE POST OFFICE ADDRESS IS 1990 ABBEY
LAKE ROAD AND 1970 ABBEY LAKE ROAD, TOGETHER
WITH THE ABUTTING RIGHT OF WAY OF ABBEY LAKE
ROAD, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL SUBURBAN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Cateqorv
See attached legal descriptions, together with Residential Suburban
the abutting right of way of Abbey Lake Road
(ANX2007 -01002 and ANX2007 -01001)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7795-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 21
Ordinance No. 7796-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7797-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE WEST SIDE OF ABBEY LAKE ROAD, OPPOSITE
THE INTERSECTION OF ABBEY LAKE ROAD AND
HOMESTEAD COURT, CONSISTING OF A PORTION OF
SECTION 5, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
METES AND BOUNDS 14/01 AND 14/02, WHOSE POST
OFFICE ADDRESS IS 1990 ABBEY LAKE ROAD AND
1970 ABBEY LAKE ROAD, TOGETHER WITH THE
ABUTTING RIGHT OF WAY OF ABBEY LAKE ROAD,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW DENSITY RESIDENTIAL (LDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
See attached legal descriptions, together
with the abutting right of way of Abbey
Lake Road (ANX2007 -01002 and ANX2007 -01001)
Zoninq District
Low Density Residential (LDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7795-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 21
Ordinance No. 7797-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL), and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1301 Fairfield Drive (Lot 42, Douglas Manor Park; Section 24, Township 29 South,
Range 15 East); and Pass Ordinances 7805-07, 7806-07, and 7807-07 on first reading.
SUMMARY:
This voluntary annexation petition involves a 0.22-acre property consisting of one parcel ofland occupied by a single-family
dwelling. It is located on the south side of Lakeview Road, approximately 1,425 feet east of the intersection of Keene Road and
Lakeview Road. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City.
The property is located within an enclave and is contiguous to existing City boundaries to the north and east. It is proposed that the
property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density
Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.F and Pinellas County Ordinance 00-63 as follows:
. The closest sanitary sewer line is located in the adjacent Lakeview Road right-of-way and the applicant has paid the City's sewer
impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid
waste will be provided by the City of Clearwater. The property is located within Police District III and service will be
administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services
will be provided to this property by Station 47 located at 1460 Lakeview Road. The City has adequate capacity to serve this
property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Development Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. The RL designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the LMDR District and the property exceeds the LMDR District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and
Community Development Code; and
. The property proposed for annexation is located within an enclave, is contiguous to existing municipal boundaries and is within
the City's urban service area; therefore the annexation is consistent with Section (l)(a) of Pinellas County Ordinance 00-63
which governs annexation, and meets the applicable requirements of F.S. 171. The Pinellas Planning Council (PPC) staff has
reviewed this annexation and no objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 22
Attachment number 1
Page 1 of 7
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Existing Land Use Map
Owner Moriz, Antonio F. and Rosano T.
Case:
ANX2007-01003
Site: 1301 Fairfield Drive
Property Size
(Acres):
0.22
Land Use
Zoning
PIN: 24-29-15-22284-000-0420
From:
RL (County)
R-2 (County)
To:
RL(City)
LMDR (City)
Atlas Page:
308A
Item # 22
Attachment number 1
Page 2 of 7
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Location Map
Owner Moriz, Antonio F. and Rosano T.
Site: 1301 Fairfield Drive
Land Use Zoning
From: RL (County) R-2 (County)
To: RL(City) LMDR (City)
Case:
ANX2007-01003
Property Size
(Acres):
0.22
PIN:
24-29-15-22284-000-0420
Atlas Page:
308A
Item # 22
Attachment number 1
Page 3 of 7
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Proposed Annexation Map
Owner Moriz, Antonio F. and Rosano T.
Case:
ANX2007-01003
Site: 1301 Fairfield Drive
Property Size
(Acres):
0.22
Land Use
Zoning
PIN: 24-29-15-22284-000-0420
From:
RL (County)
R-2 (County)
To:
RL(City)
LMDR (City)
Atlas Page:
308A
Item # 22
Attachment number 1
Page 4 of 7
Aerial Map
Owner Moriz, Antonio F. and Rosano T.
Site: 1301 Fairfield Drive
Land Use Zoning
From: RL (County) R-2 (County)
To: RL(City) LMDR (City)
Case:
ANX2007-01003
Property Size
(Acres):
0.22
PIN:
24-29-15-22284-000-0420
Atlas Page:
308A
Item # 22
Attachment number 1
Page 5 of 7
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Future Land Use Map
Owner
Moriz, Antonio F. and Rosano T.
Case:
ANX2007-01003
Site:
1301 Fairfield Drive
Property Size
(Acres):
0.22
Land Use
Zoning
PIN: 24-29-15-22284-000-0420
From:
RL (County)
R-2 (County)
To:
RL(City)
LMDR (City)
Atlas Page:
308A
Item # 22
Attachment number 1
Page 6 of 7
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Zoning Map
Owner Moriz, Antonio F. and Rosano T.
Case:
ANX2007-01003
Site: 1301 Fairfield Drive
Property Size
(Acres):
0.22
Land Use
Zoning
PIN: 24-29-15-22284-000-0420
From:
RL (County)
R-2 (County)
To:
RL(City)
LMDR (City)
Atlas Page:
308A
Item # 22
1. Property: 1301 Fairfield Drive
(Facing east at the front of property)
3. Looking directly west of the site across
Fairfield Drive
5. Looking south on Fairfield Drive
Attachment number 1
Page 7 of 7
2. Looking north from 1301 Fairfield Drive at
the driveway for Plumb Elementary School
4. Looking southeast at the property from the
intersection of Fairfield and Lakeview Road
ANX2007-01003
1301 Fairfield Drive
Antonio F. Mariz
Rosana F. Mariz
Item # 22
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7805-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF LAKEVIEW ROAD AND FAIRFIELD
DRIVE, CONSISTING OF LOT 42, DOUGLAS MANOR PARK,
WHOSE POST OFFICE ADDRESS IS 1301 FAIRFIELD DRIVE,
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 42, Douglas Manor Park, according to the plat thereof as recorded in Plat Book
53, Page 19, Public Records of Pinellas County, Florida (ANX2007-01003)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 22
Ordinance No. 7805-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7806-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF LAKEVIEW ROAD AND FAIRFIELD DRIVE,
CONSISTING OF LOT 42, DOUGLAS MANOR PARK,
WHOSE POST OFFICE ADDRESS IS 1301 FAIRFIELD
DRIVE UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 42, Douglas Manor Park, according to the
plat thereof as recorded in Plat Book 53, Page 19,
Public Records of Pinellas County, Florida
(ANX2007 -01003)
Land Use Cateqorv
Residential Low
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7805-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 22
Ordinance No. 7806-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7807-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED AT
THE SOUTHEAST CORNER OF LAKEVIEW ROAD AND
FAIRFIELD DRIVE, CONSISTING OF LOT 42, DOUGLAS
MANOR PARK, WHOSE POST OFFICE ADDRESS IS 1301
FAIRFIELD DRIVE, UPON ANNEXATION INTO THE CITY
OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 42, Douglas Manor Park, according to the plat
thereof as recorded in Plat Book 53, Page 19,
Public Records of Pinellas County, Florida
(ANX2007 -01003)
Zoninq District
Low Medium Density
Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7805-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 22
Ordinance No. 7807-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and, and Initial Zoning Atlas Designation of
Low Medium Density Residential (LMDR) District for 1278 Sedeeva Circle North (Lot 1 and the east 40 feet of Lot 2, Floradel
Subdivision; Section 03, Township 29 South, Range 15 East); and Pass Ordinances 7808-07, 7809-07, and 7810-07 on first reading.
SUMMARY:
This voluntary annexation petition involves a 0.278-acre property consisting of one parcel of land occupied by a single-family dwelling
and 0.19-acres of abutting Betty Lane right of way. It is located on the northwest comer of Sedeeva Circle North and Betty Lane. The
applicant is requesting this annexation in order to receive solid waste service from the City. The property is located within the
Clearwater Service Area and is contiguous to existing City boundaries to the north. It is proposed that the property be assigned a Future
Land Use Plan designation of Residential Urban (RU) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.F and Pinellas County Ordinance 00-63 as follows:
. Sanitary sewer service is not currently available in the area. Collection of solid waste will be provided by the City of
Clearwater. The property is located within Police District II and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720
Overbrook A venue. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities and their levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Development Code.
. The proposed R U Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. The RU designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the LMDR District and the property exceeds the LMDR District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and
Community Development Code; and
. The property proposed for annexation is located within the Clearwater service area, is contiguous to existing municipal
boundaries and is within the City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pine lIas
County Ordinance 00-63 which governs annexation, and meets the applicable requirements of F.S. 171. The Pinellas Planning
Council (PPC) staff has reviewed this annexation and no objections were raised.
Review Approval: 1) Legal 2) Planning 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Manager 8) Clerk
Cover Memo
Item # 23
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Location Map
Owner Catherine Capuano
Case:
ANX2007 -01004
0.278
Property Size (Acres):
Site:
1278 Sedeeva Circle North
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 03-29-15-28098-000-0010
From:
RU (County)
R-4 (County)
To:
RU(City)
Atlas Page:
LMDR (City)
Attachment number 1
Page 1 of 7
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Item # 23
Attachment number 1
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Aerial Photograph
Owner Catherine Capuano
Case:
ANX2007 -01004
Property Size (Acres):
0.278
Site:
1278 Sedeeva Circle North
Size R-Q-W (Acres):
019
Land Use
Zoning
PIN: 03-29-15-28098-000-0010
From:
RU (County)
R-4 (County)
To:
RU(City)
LMDR (City)
Atlas Page:
251B
Item # 23
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Proposed Annexation Map
Owner Catherine Capuano
Case:
ANX2007 -01004
0.278
Property Size (Acres):
Site:
1278 Sedeeva Circle North
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 03-29-15-28098-000-0010
From:
RU (County)
R-4 (County)
To:
RU( City)
Atlas Page:
LMDR (City)
v
Attachment number 1
Page 3 of 7
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Future Land Use Map
Owner Catherine Capuano
Site
1278 Sedeeva Circle North
Land Use
From
RU (County)
R-4 (County)
To
RU(City)
LMDR (City)
Atlas Page
Case
Attachment number 1
Page 4 of 7
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PIN 03-29-15-28098-000-0010
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Item # 23
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Item # 23
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Item # 23
1. 1278 Sedeeva Circle North
3. Facing south from 1278 Sedeeva Circle
2. Facing west from 1278 Sedeeva Circle
4. Facing east from 1278 Sedeeva Circle
5. 1278 Sedeeva Circle North
ANX2007 -01004
1278 Sedeeva Circle North
Catherine Capuano
Item # 23
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7808-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
NORTHWEST CORNER OF SEDEEVA CIRCLE NORTH AND
BETTY LANE, CONSISTING OF LOT 1 AND THE EAST 40 FEET
OF LOT 2, FLORADEL SUBDIVISION, WHOSE POST OFFICE
ADDRESS IS 1278 SEDEEVA CIRCLE NORTH, TOGETHER
WITH THE RIGHT OF WAY OF BETTY LANE, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING THE
BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVI 01 NG AN EFFECTIVE DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 1 and the east 40 feet of Lot 2, Floradel Subdivision, according to the map or
plat thereof recorded in Plat Book 15, Page 7, Public Records of Pinellas County,
Florida, together with the right of way of Betty (ANX2007 -01004)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 23
Ordinance No. 7808-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7809-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
NORTHWEST CORNER OF SEDEEVA CIRCLE NORTH AND
BETTY LANE, CONSISTING OF LOT 1 AND THE EAST 40
FEET OF LOT 2, FLORADEL SUBDIVISION, WHOSE POST
OFFICE ADDRESS IS 1278 SEDEEVA CIRCLE NORTH,
TOGETHER WITH THE RIGHT OF WAY OF BETTY LANE,
UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL URBAN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
Lot 1 and the east 40 feet of Lot 2, Floradel
Subdivision, according to the map or plat thereof
recorded in Plat Book 15, Page 7, Public Records
of Pinellas County, Florida, together with the right
of way of Betty Lane (ANX2007-01004)
Land Use CateQorv
Residential Urban
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7808-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 23
Ordinance No. 7809-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7810-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTHWEST CORNER OF SEDEEVA CIRCLE
NORTH AND BETTY LANE, CONSISTING OF LOT 1 AND
THE EAST 40 FEET OF LOT 2, FLORADEL SUBDIVISION,
WHOSE POST OFFICE ADDRESS IS 1278 SEDEEVA
CIRCLE NORTH, TOGETHER WITH THE RIGHT OF WAY
OF BETTY LANE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 1 and the east 40 feet of Lot 2, Floradel
Subdivision, according to the map or plat thereof
recorded in Plat Book 15, Page 7, Public Records
of Pinellas County, Florida, together with the right
of way of Betty Lane (ANX2007 -01004)
Zoninq District
Low Medium Density
Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7808-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 23
Ordinance No. 7810-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL), and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1869 East Drive (Lot 1, Block A,Clearwater Highlands Unit A; Section 02, Township
29 South, Range 15 East); and Pass Ordinances 7811-07, 7812-07, and 7813-07 on first reading.
SUMMARY:
This voluntary annexation petition involves a 0.372-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the southeast comer of Sunset Point Road and East Drive. The applicant is requesting this annexation in order
to receive sanitary sewer and solid waste service from the City. The property is located within an enclave and is contiguous to existing
City boundaries to the north, south, east and west. It is proposed that the property be assigned a Future Land Use Plan designation of
Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.F and Pinellas County Ordinance 00-63 as follows:
. The closest sanitary sewer line is located in front of the property in the East Drive right of way and the applicant has not paid the
City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property.
Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and
service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency
medical services will be provided to this property by Station 48 located at 1700 N. Belcher Road. The City has adequate capacity
to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Development Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. The RL designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to
be assigned to the property are the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the LMDR District and the property exceeds the LMDR District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and
Community Development Code; and
The property proposed for annexation is located within an enclave, is contiguous to existing municipal boundaries and is within the
City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance 00-63 which governs
annexation, and meets the applicable requirements of F.S. 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation
and no objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 24
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Owner American Housing Corporation
Site: 1869 East Drive
Land Use Zoning
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Case:
Property Size
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ANX2007 -02005
0.372
PIN:
02-29-15-16452-001-0010
Atlas Page:
261A
Item # 24
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner American Housing Corporation
Site: 1869 East Drive
Land Use Zoning
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Case:
ANX2007 -02005
Property Size
(Acres):
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PIN:
02-29-15-16452-001-0010
Atlas Page:
261A
Item # 24
Attachment number 1
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PIN: 02-29-15-16452-001-0010
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261A
Item # 24
1. 1869 East Drive
3. Facing south from 1869 East Drive
2. Facing west from 1869 East Drive
4. Facing north from 1869 East Drive
5. 1869 East Drive
ANX2007 -02005
1869 East Drive
American Housing Corporation
Item # 24
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7811-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTHEAST CORNER OF SUNSET POINT ROAD AND EAST
DRIVE, CONSISTING OF LOT 1, BLOCK A, CLEARWATER
HIGHLANDS UNIT A, WHOSE POST OFFICE ADDRESS IS 1869
EAST DRIVE, INTO THE CORPORATE LIMITS OF THE CITY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 1, Block A, Clearwater Highlands Unit A, according to the map or plat thereof
as recorded in Plat Book 28, Page 95, Public Records of Pinellas County, Florida
(ANX2007 -02005)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 24
Ordinance No. 7811-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7812-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE SOUTHEAST
CORNER OF SUNSET POINT ROAD AND EAST DRIVE,
CONSISTING OF LOT 1, BLOCK A, CLEARWATER
HIGHLANDS UNIT A, WHOSE POST OFFICE ADDRESS
IS 1869 EAST DRIVE, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS RESIDENTIAL LOW;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Cateqorv
Lot 1, Block A, Clearwater Highlands Unit A, Residential Low
according to the map or plat thereof as recorded
in Plat Book 28, Page 95, Public Records of Pinellas
County, Florida (ANX2007 -02005)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7811-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 24
Ordinance No. 7812-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7813-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTHEAST CORNER OF SUNSET POINT ROAD
AND EAST DRIVE, CONSISTING OF LOT 1, BLOCK A,
CLEARWATER HIGHLANDS UNIT A, WHOSE POST
OFFICE ADDRESS IS 1869 EAST DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 1, Block A, Clearwater Highlands Unit A,
according to the map or plat thereof as recorded in
Plat Book 28, Page 95, Public Records of Pinellas
County, Florida (ANX2007 -02005)
Zoninq District
Low Medium Density Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7811-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 24
Ordinance No. 7813-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU), and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1836 Pineland Drive (Lot 26, Block B, Harbor Vista and the east Y2 of vacated
playground lying west of Lot 26, Block B, Harbor Vista; Section 03, Township 29 South, Range 15 East); and Pass Ordinances 7814-
07, 7815-07, and 7816-07 on first reading.
SUMMARY:
This voluntary annexation petition involves a 0.170-acre property consisting of one parcel of currently vacant land. It is located on the
west side of Pineland Drive, approximately 90 feet north of Vista Way. The applicant is requesting this annexation in order to receive
solid waste service from the City. The property is located within the Clearwater Planning Boundary and is contiguous to existing City
boundaries to the east and south. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Urban
(RU) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.F and Pinellas County Ordinance 00-63 as follows:
. Sanitary sewer service is not currently available in this area. Collection of solid waste will be provided by the City of
Clearwater. The property is located within Police District II and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720
Overbrook A venue. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities and their levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Development Code.
. The proposed R U Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. The RU designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the LMDR District and the property exceeds the LMDR District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and
Community Development Code; and
The property proposed for annexation is located within an enclave, is contiguous to existing municipal boundaries and is within the
City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pine lIas County Ordinance No~8fr-.'i'J3lEVffiich
governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has
reviewed this annexation and no objections were raised. Item # 25
Review Approval: I) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 25
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Location Map
Owner Rick Clemo Case: ANX2007 -02006
Site: 1836 Pineland Drive Property Size 0.170
(Acres):
Land Use Zoning
PIN: 03-29-15-36666-002-0260
From: RU (County) R-4 (County)
To: RU (City) LMDR (City) Atlas Page: 260B
Item # 25
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner Rick Clemo Case: ANX2007 -02006
Site: 1836 Pineland Drive Property Size 0.170
(Acres):
Land Use Zoning
PIN: 03-29-15-36666-002-0260
From: RU (County) R-4 (County)
To: RU (City) LMDR (City) Atlas Page: 260B
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ANX2007 -02006
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Item # 25
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Site 1836 Pineland Drive Property Size 0.170
(Acres)
Land Use Zoning
PIN 03-29-15-36666-002-0260
From RU (County) R-4 (County)
To RU (City) LMDR (City) Atlas Page 260B
Item # 25
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Zoning Map
Owner Rick Clemo Case ANX2007 -02006
Site 1836 Pineland Drive Property Size 0.170
(Acres)
Land Use Zoning
PIN 03-29-15-36666-002-0260
From RU (County) R-4 (County)
To RU (City) LMDR (City) Atlas Page 260B
Item # 25
Attachment number 1
Page 6 of 7
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Existing Surrounding Land Use Map
Owner Rick Clemo Case ANX2007 -02006
Site 1836 Pineland Drive Property Size 0.170
(Acres):
Land Use Zoning
PIN 03-29-15-36666-002-0260
From RU (County) R-4 (County)
To RU (City) LMDR (City) Atlas Page 260B
Item # 25
1. 1836 Pinel and Drive
3. Facing north from 1836 Pinel and Drive
2. Facing east from 1836 Pinel and Drive
4. Facing south from 1836 Pinel and Drive
5. 1836 Pinel and Drive
ANX2007 -02006
1836 Pineland Drive
Rick Clemo
Item # 25
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7814-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
WEST SIDE OF PINELAND DRIVE, APPROXIMATELY 90 FEET
NORTH OF VISTA WAY CONSISTING OF LOT 26, BLOCK B,
HARBOR VISTA AND THE EAST ONE-HALF OF VACATED
PLAYGROUND LYING WEST OF LOT 26, BLOCK B, HARBOR
VISTA, WHOSE POST OFFICE ADDRESS IS 1836 PINELAND
DRIVE, INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 26, Block B, Harbor Vista, according to the plat thereof as recorded in Plat
Book 18, Page 41, Public Records of Pinellas County, Florida. Together with that
portion of the east % of a vacated playground abutting said Lot 26, Block B, Harbor
Vista and lying west thereof.
(ANX2007 -02006)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 25
Ordinance No. 7814-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7815-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
WEST SIDE OF PINELAND DRIVE, APPROXIMATELY 90 FEET
NORTH OF VISTA WAY CONSISTING OF LOT 26, BLOCK B,
HARBOR VISTA AND THE EAST ONE-HALF OF VACATED
PLAYGROUND LYING WEST OF LOT 26, BLOCK B, HARBOR
VISTA, WHOSE POST OFFICE ADDRESS IS 1836 PINELAND
DRIVE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
Lot 26, Block B, Harbor Vista, according to the plat
thereof as recorded in Plat Book 18, Page 41, Public
Records of Pinellas County, Florida. Together with
that portion of the east % of a vacated playground
abutting said Lot 26, Block B, Harbor Vista and lying
west thereof. (A NX2007-02006)
Land Use CateQorv
Residential Urban
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7814-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 25
Ordinance No. 7815-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7816-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF
PINELAND DRIVE, APPROXIMATELY 90 FEET NORTH OF
VISTA WAY CONSISTING OF LOT 26, BLOCK B, HARBOR
VISTA AND THE EAST ONE-HALF OF VACATED PLAYGROUND
LYING WEST OF LOT 26, BLOCK B, HARBOR VISTA, WHOSE
POST OFFICE ADDRESS IS 1836 PINELAND DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
Lot 26, Block B, Harbor Vista, according to the
plat thereof as recorded in Plat Book 18, Page 41,
Public Records of Pinellas County, Florida.
Together with that portion of the east % of a
vacated playground abutting said Lot 26, Block B,
Harbor Vista and lying west thereof. (ANX2007 -02006)
ZoninQ District
Low Medium Density
Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7814-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 25
Ordinance No. 7816-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract to Phoenix Architectural Products, Inc., Atlanta, Georgia, in the amount of $577,554.00 for the purchase and
installation of hurricane protection over the glass in the Municipal Services Building and Countryside Library in accordance with Sec.
2.564(1)(d), Code of Ordinances - Alachua County School Board Bid 05-06 and authorize the appropriate officials to execute same; and
authorizes a total project budget of $620,000 to be funded from General Fund retained earnings, to provide for this contract as well as
funding for a structural engineering study of the roof, walls, and floors of the MSB. (consent)
SUMMARY:
The MSB and the Countryside Library were designed and built under the former Standard Building Code which required a wind
pressure resistant design of at least 110 mph, 3 second gust method. Under that code, no special provisions for protection of the glass
windows and doors for hurricane resistance was required. As we have seen in the storms of 2003,2004, and 2005 non-reinforced glass
will fail under the pressure of or from debris blown by hurricane force winds.
The City Manager's Office of Emergency Management submitted a Hazard Mitigation Grant application in early 2005 to purchase and
install hurricane rated roll down shutters on the MSB. The quote for this proposed project was received by General Services at
$487,000. Later that year, a written quotation for this same proposed project raised the cost to nearly $1,500,000 due to the tremendous
increases in construction using strategic materials. Since this was a matching grant that required a 25% match and the maximum grant
amount was $200,000, the City contribution went from $122,000 to $1,300,000. We withdrew the application.
The MSB is the host structure for a majority of the City's critical operational infrastructure and administrative processes that will be
essential to the short and long-term recovery of Clearwater after any disaster event. Wind and wind-borne debris protection of the glass
in the MSB is probably the highest priority location in the City building inventory as it hosts:
. The City's computer network.
. The City's Internet connectivity and fiberoptic network hub.
. The City's telecommunications hub.
. The City's television studio and transmission system.
. The City's Traffic Management Master Control system.
. The MSB is the office complex for all of our critical daily administrative operations: Finance, LT., Human Resources,
Engineering, Traffic Engineering, Communications, Building Permitting, and Purchasing.
ALL of these functions and equipment are at grave risk in the face of any significant storm event with high wind exposure. Once the
windows fail, wind driven rain will destroy the sensitive electrical equipment, whether it's energized or unplugged, and the wind
pressure will destroy the building. While we have backup copies of electronic data files that will enable us to eventually restore most of
these functions, loss of the equipment will be a tremendous cost and represent a very significant period of time before replacements
could be secured, formatted, reconnected, configured, and activated... .leading to delays of 30 days or longer without the administrative
operations we will need to meet our communities expectations in that critical period of time after the hurricane.
The Countryside Library has been subject to engineering studies and evaluation for use as an employee staging area during and after a
hurricane event. This will allow us to deploy forces into the City after winds quiet and begin road clearance, search and rescue, and
damage assessments of public, residential, and commercial buildings.
After much research, a more cost-effective hurricane protective measure for glass was identified: stainless steel mesh mounted in a rated
frame, fastened to the exterior of the building over each window. This will provide fixed, impact and windload protection: without any
mechanical actuators, with virtually no maintenance, and no periodic installation and removal. They will also not detract from the
appearance of the building as they can be painted in any color or black which will be more or less invisible, similar to ordinary home
window screens. In addition to the window screens, a hurricane rated fabric mesh barrier system would be provided for over the major
glazing and door openings that would be easily installed by General Services in advance of any hurricane warning.
Cover Memo
The cost, based upon a publicly bid and awarded contract by the Alachua County School Board, is for the rated screenioo~ade
County Protocols and Florida Building Code) and hurricane rated impact resistant Screen Membrane Structure System to protect every
glassed in area of the MSB except for the bullet-proof glazing in the Customer Services drive-up window and every glass window and
door in the County side Library.
Quotation is for $577,554.
A mid-year budget amendment will establish a new capital project 315-94622, MSB/Library Hurricane Protection, in the amount of
$620,000 to be funded from General Fund retained earnings, to provide funding for the above contract, as well as funding for a
structural engineering study for the roof, walls, and floors of the MSB.
Type:
Current Year Budget?:
Capital expenditure
No
Budget Adjustment:
Yes
Budget Adjustment Comments:
A mid-year budget amendment will establish a new capital project 315-94622, MSB/Library Hurricane Protection, in the amount of
$620,000 to be funded from General Fund retained earnings, to provide funding for the above contract, as well as funding for a
structural engineering study for the roof, walls, and floors of the MSB.
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Appropriation Code
315-94622
Amount
$620,000
Appropriation Comment
Bid Required?:
No
Bid Number:
SBAC GF A
05-06
Other
Government
Bid
Other Bid / Contract:
Alachua
County
School Board
Bid Exceptions:
Review
Approval:
1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) City Manager 7) Clerk 8) City
Manager 9) Clerk
Cover Memo
Item # 26
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stCTION 00010 --- ADVEHTISEMENT lIOn HlDS
ADVERTISEMF~NT FOR BIDS:
nle School Board of Alachua COlUlty, Florida will receive bids lor the fOllowing project
PROJECT NO. SBAC GFA
05-06 HURRICANE SHELTER RETROFIT
NOTE: All COnstmction personnel who will be working on School Board of AJachua COlUlty property
as part of this project are required by Florida law, F.S, 101232, to meet Level 2 criminal background
screening requirements,
Pre-Bid Conference: All bidders shall attend the MANDA TORY Pre-Bid conference to become
qualified to bid on tills project The Pre-Bid conference will be held for this project on:
TUESDA Y, MARCH, 28, 2006, at 1 :30 p.m. LocaJ Time
at
FRED SIVIA SUPPORT CENTER
3700 NE 53 A VENUE
GAINESVILLE, FLORIDA, 32609
Date & Time for Receiving Bids:
TUESDA Y, APRlL, II, 2006 at 2:00 p.m. Local Time
Place for Receiving Bids: The School Board of Alachua County, Florida
Fred Sivia Support Center - Room 01-014
3700 NE 53rd Avenue, Gainesville, FL 32609
Bid Guarantee:
Bid Bond, Certified Check, or Cashier's Check for not less than 5% of bid made payable to "The
School Board of AJachua County, Florida",
Plans available from:
FCI STRUCTURAL ENGINEERS, INC.
1318 PALMETTO A VENUE
WINTER PARK, FLORIDA 32789-4916
PHONE (407) 628-3335 FAX (~07,> 628-5075
N'OTE: Documents may be examined at The SchooJ Board of Alachua County, Florida, Facilities
Department located at Fred Sivia Support Center, 3700 NE 53rd Avenue, Gainesville, Florida, 32609,
Phone (352) 955-7400 eX!, 267
Deposit for Bid Docwueots:
Two sets of Contract Docwnents (plans and specifications) may be obtained by Contractors Upon
payment of a $100.00 deposit (checks made payable to the Architect/Engineeil TIus'deposit \vill be
reflUlded upon return ~fthe documents in first class condition, provided such Contractor has submitted
a bonafide bid to the Board and said plans and Contract Documents are retumedwithin twenty (20)
days after date of bid opening, Additional sets of documents may be obtained from the
Architect/Engineer at a cost set by the Architect/EnginCcf. Subcontractors may obtain doclunents by
paying reproduction costs and mailing or olhcr shipping costs,
Dales of Advertisement:
MARCH J 4, 21, 28, 2006
BY: W I}anicl lloyd, .Jr., Ed. D., Superintendent
The School Boa/dol' i\/aclllla COllllty, Florida
:\dl'c:rIISCllh:II' Jill /l,d
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I)age J
Item # 26
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, Page 2 of 25
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SECTION 00020 - INVJTA TlON TO BID
Sealed bids for this project will be received by TIle School Board of Alachua County, Florida as
,
indicated in the Advertisement for Bids.
At the nexi regular or special meeting of the Board or at the designated meeting thereafter, the bids; as
so opened, tabulated and evaluated, and the recommendation of the Superintendent of SchOOls of
Alachua County regarding them shall be presented to the Board for approval of the lowest responsive
and responsible Bidder meeting the requirements of the Jaw and the State Board of Education
Regulations,
AIl work shall be done in accordance with plans. specifications and contract docwnents relative thereto
as prepared by the Architect/Engineer. Plans, specifications and contract docwnents may be examined
at the School Board of Alachua County, Facilities Department, located at the Fred Sivia Support
Center, 3700 NE 53rd Avenue, Gainesville, Florid2, 32609, Phone (352) 955-7400 ext. 267. Bidders
qualifications must be satisfactory.to the School Board of AJachua County, Florida. Bidders are urged
t6 carefully review all attachments to ensure full compliance these contract documents. The Board
reserves the right to waive informalities in any bid and to accept any bid which it is authorized by law
to accept and to reject any and/or all bids.
An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on" a
eontract to provide goods or sernces to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may not submit bids on
leases or real property to a public entity, may not award or perform work as a contractor, supplier, or
subcontractor, or consultant under contract with any public entity, and may not transact business with
any public entitY. ,
NOTE: All construction personnel who will be working on School Board of Alachua COlmty property
as part of this project are required by Florida law, F.S. 1012.32, ~o meet Level 2 criminal background
~creeniJJg requirements.
END OF SECTION
InvitaliOIl 10 Bid -- SIXlioll 00020
r+terrn # 26
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BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we Phoen ix Architectural Products, Inc.
, d S' 100 B AU' Ia GA 30342 (Here insert full name and address of legallitle of Contractor)
91 West Wieuca Roa, urte -, an ,
as Principal, hereinafter called the Principal, and The Hanover Insurance Company
440 Lincoln Street, ,^,orcester, MA 01653
a corporation duly organized under the laws of the State of New Hampshire
as Surety, hereinafter called the Surety, are held & firmly bound unto School Board of Alachua County
3700 N.E 53rd Ave., Gainesville, Fl32609
(Here insert full name Of legal tille of Owner)
as Obligee, hereinafter called the Obligee, In the sum of not to exceed 5% of the total amount bid Dollars
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves,
our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the principal has submitted a bid for Furnish and Install Hurricane Barriers
'. .' , (Here insert full name, address 2nd description of project)
NOW, THEREFORE. if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract
with the ObUgee In accordance with the terms of such bid, and give such bond or bonds as may be specified in the '
bidding or Contract Documents with good and sufficient surety for the fafthful performance of such Contract and for
the prompt payment of/aOOr and material furnished in the prosecution thereof, or in the event of the failure of the
Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference
not to !!xceed the penalty hereof between the amount specified in said bid and such larger amount for which the .
Obligee may in good faith contract With another party to perform the Work covered by said bid, then this obligation
shall be null and void, otherwise to remain In fu" force and effect.
Signed and scaled this 4th day of April 2006
~1Jt.buL
Witness
BY: Phoenix Archit:L:oducts, Inc,
/1!- / /5 (Principal)
Ron Barber, President
(Seal)
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L. . Witness
BY:
The Hanover Ins ran~Aompany
.~a~)
(Surety) (Seal)
Peter A. Kessler, Attorney-in-Fact
IA DOCUMENT A3 10 - aID BOND - AlA - FEBRUARY 1970 ED
Item # 26
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Page 4 of 25
" Certified Copy Void Withoui Hanover Water1T12r~; _
fhls Plivierof /),ltorncy mi1y not be lIsed!o exe.0-~~e_~.nrE:~~<:!,~i!~,~~linc~i~'Uon d;It~ af!e::,~~~Y 1, 200B
,---. --..----", -"iljE-~iAtj()0ERINSUF<^NCE COMP./\NY
MASSr,CHUSETTS SA Y INSURANCE COMPANY
,,_gTI?ENS INSURA~c:~ c;Q~?A~..QEf.\..rv1~.RICA
POWERS OF A HORNEY
CERTIFIED COPY
KNOW ALL MEN BY THESE PRESENTS: ThaI THE HANOVER INSURANCE COMPANY and Mt,SSACHUSEfTS BAY INSURANCE COMPANY.
bolh being corpora/ions organized and existing under Ihe laws of Ihe Slate of New Hampshire, anrJ CITIZENS INSUf1ANCE COMPANY OF
AMERICA, a corporation organized and existing under the laws of Ihe State 01 Michigan. do hereby conslitute and appoint
Peter A. Kessler and/or Amber C. Jones
of Jacksonville, Fl and each is a true and lawful Allorney(s)-In-facllo sIgn, execule. seal. acknowledge and deliver for. and on its behalf.
and as its aCI and deed any place within the Uniled Slates. or. if the following line be filled in, only within Il1e area Iherein designaled
any and all bonds, recognizances. undertakings. contracts of indemnily or other writings obligatory in Ihe nature thereof, as follows:
Any such obligations in the United States, not to exceed Ten Million and No/100 ($10,000.000) in any single instance
and said companies hereby ratity and confirm all and whatsoever said Allorney(s)-in.lact may lawfully do in the premises by virlue of Ihese presents
These appointments are made under and by aulhority of the following Resolulion passed by the Board of Directors of said Companies which
resolutions are still in effect:
"RESOLVED. That the President or any Vice President. in conjunction with any Assistanl Vice Presidenl, be and Ihey are hereby
authorized and empowered 10 appoint Allorneys-in-fact of the Company, in its name and as ils acts. 10 execute and acknowledge for
and on ils behalf as Surety any and all bonds. recognizances. contracts of indemnity, waivers of citalion and all other wrilings
obligatory in the nature thereof, with power to allach thereto the seal of Ihe Company. Any such writings so executed by such
Attorneys-in-fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected
officers of the Company in Iheir own proper persons." (Adopted October 7, 1981 - The Hanover Insurance Company; Adopted April 14,
1982 - Massachusells Bay Insurance Company; Adopted September 7. 2001 - Citizens Insurance Company of America)
IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY. MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS
INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with Iheir respective corporate seals. duly allested by a Vice
President and an Assistant Vice President. this 30th day of January, 2006.
~e
THE HA"OVER INSURANCE COMPANY
MASSACHUSETTS SAY Il'/SURANCE COMPANY
Crnz.ENS INSURANCE COMPANY OF AMERICA
~~
P~uf F. c..riao. A.>>r>>bnl VICe P~sk1on'
~
THE COMMONWEALTH OF MASSACHUSETTS )
COUNTY OF WORCESTER ) ss.
On this 30th day of January 2006, before me came the above named Vice Presidenl and Assistant Vice President of The Hanover Insurance
Company, Massacl'u.Jselts Bay Insurance Company and Citizens Insurance Company of America, to" me personally known to be the individuals and
officers described herein, and acknowledged that the seals affixed 10 the preceding inslrument are the corporate seals of The Hanover Insurance
Company Massachusetts Bay Insurance Company and Citizens Insurance Company 01 America, respectively, and that Ihe said corpora Ie seals and
their signatures as officers were duly affixed and subscribed to said instrument by the aulhority and direction of said Corporations.
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My commission expires on November 3. 2011
I, the undersigned Assistant Vice President 01 The Hanover Insurance Company, Massachusells Bay Insurance Company and, Citizens Insurance
Company of America, hereby certify that the above and foregoing is a full. true and correct copy of the Original Power or Allorney issued by said
Companies, and do hereby further certify thatlhe said Powers of Allorney are slill in lorce and effect.
This Certificate may be signed by facsimile under and by authority of the lollowing resolution of Ihe Board of Directors ot The Hanover Insurance
Company. Massachusetts Bay tnsurance Company and Citizens Insurance Company 01 America.
"RESOLVED. ThaI any and all Powers of Allomey and Certified Copies 'of such Powers 01 Attorney and certifica'tion in respect thereto,
granted and execuled by the President or any Vice Presidenl in conjunction with any Assistant Vice President of the Company, shall
be binding on the Company 10 the same extent as il all signatures therein were manually alfixed. even though one or more of any such
signatures ,Ihereon may be lacsimile," iAdopted October 7, 1981 - The Hanover Insurance Company: Adopted April 1.1. 1982 .
Massachusells Bay'lnsurance Company: Adopted September 7.200 I - Citizens Insurance Company of America)
GIVEN under my hand an<.lthe seals of said Cornpani{!s, al Worcester. M<lssacl1lJselts. Ihis 4 t h day of A pr i 1
,:!o 06
Certified Copy Voir! Without l-li!1l0Vi'I' 'vV;llellniH k
THE HANOVER INSURANCE COMPANY
MASSAC~iUSEnS SA Y INSURANCE COMPANY
CITIZENS INSURANCE COMPANY 0" AMERICl\
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Page 6.of 25
BOARD MEMBERS
Virginia S. Childs
F. Wesley Eubank
Tina Pinkoson
Eileen F. Roy
Janie S. Williams
Kirby.Smith Administration Cenler
620 East University Avenue
Gainesville, Florida 32601-5498
www.sbac.edu
(352) 955-7300
Fax (352) 955.6700
Suncom 625-7300
Suncom Fax 625-6700
SUPERINTENDENT OF SCHOOLS
W. Daniel Boyd, Jr.. Ed.D.
April 25, 2006
Phoenix Architectural Products, Inc.
1700 Marietta Blvd., Suite C
Atlanta, Ga. 30318
Re: SBAC GF A
05-06 Hurricane Shelter Retrofit
NOTICE TO PROCEED
Dear Mr. Barber:
You are hereby notified to commence construction for the above referenced project on April 25,
2006 and you are to complete the project in accordance with the agreement dated April 18, 2006.
Substantial Completion shall be on or before August l~ 2006 pnd Final Completion will be
withifl thirty (30) consecutive calend.ar days after Substantial Completion, which will be August.
31,2006.
:], 'a? ///
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- . urvtad. ~114--i
Thomas Cowart
Project Coordinator.
tc
cc: Ed Gable, Executive Director of Facilities
Vicki McGrath, Facilities Planning Manager
Will Warner, SBAC Staff Architect
Bill Atwater, Maintenance Services Manager
Eddie Cox, P.E., fci Structural Engineers, Inc.
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Page 7 of 25
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SECTION 00310- BJD PROPOSAL FORM
i).)
From -ri-i-o EN i y- A- RC_H; F ~ Cn.^-R AL If... ODU C T'S I >Jc... .
.-.- -.~--.--. -.---I----___...____u___._____.___._I-__.__.__..._____.-___.____
(Name of Bidder)
To: The School Board of Alachua County, Florida
3700 NE 53".1 Avenue
Gainesville, Florida 32609
.The undersigned Contractor, hereinafter caUed "Bidder", having read the Contract Documents for the
Project entitled:
01:; -of> Huf?-J2.Iuh..Jt.:= S' H-E CTEfl...S !?-ETIUJ F-/r; ='>6/\ ( fR-OJECT ^/o. (; FA ,
(Project Name and Location) G /'rTAJ ~ vi 4E.f- L-
,
Having visited the site of the proposed Project and familiarized himself with all conditions affecting
and governing the construction of said Project~ hereby proposes to furnish all labor, materials,
equipment, and other items, facilities and services for the proper execution and completion of the
Project, in full accordance with the Drawings, the Project Manual, and the Addenda for said Project, as
prepared by the ArchitectlEngineer and in full accordance as stated in the Advertisement & b.1Vltation
to Bid, Instructions to BidcR:rs, Contract, and Contract Documents relating thereto on file in the office
of said Architect for the following bid price:
BASE BID: ....... ..... ................................... Figure:.$ 2c:>S-. ~ 'fd. .00
~ 0 IhNDR.EO Sli7~ FI VE Ti+o115inJ,:; Sly. If11NlJrZW ~~ fWO "t ~_ Dollars
ALTERNATE: See Section 0 II 00 "Alternates"
AL TERNA TE NO I: Kan~paha Bldg. #3......... Figure:.$ 53, q '37.
./
FI F 11fu::.t:. lIful.HA-..JD JJ/NE/J-zuJO~ IH IfU'j :5EUE
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+ ':{do -Dollars.
r
ALTERNATE NO 2: Kanapaha Bldg. #4 ..................... Figure:.$
SI n1-f 17+0 U 5A-JJ 19 F trfl--:n1 f-rru.1z -t M ..(oo _
ALTERNATE NO 3: Talbot Bldg. #3...................._....... Figure:.$ 29 ,c::, 7.
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ALTERNATE NO 4: KanapahaBldg,#7.....................Figure:$ lfl, (;,Cj5. __.__.____
F1J1L.r'1 tnlE. 1I17)1,{S.f>NJ D 5/'1 ff-WJD.eE D . /VI AJ~ fl VF l' ":oo--':'-Dollars
ALTERNATE NO 5: Kanapaha Bldg $9...................... Figure:.$ 5S- 250.
. --..,.----....-...-----...--..--....-
h r- T'1._.El V E --.:.'n-JuU5Prf-J_e._._~w:o I+-uNDf<EO PI ET1 __i.._~-/'oo~___:.:. __Dollars
ALTERNATE NO 6: Shell Bldg #2 ..... ......
& High Spnngs Bldg S
.- Ii-J ULf~ N IN 1,: 'r(fulJ5^,,J.D.'Hf(T]7,T~LEJGHr t
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BW PHOPOSAL FORM - Continued:
ADDENDA:
Acknowledgment is hereby made of receipt of the following Addenda issued during the bidding period:
ADDENDUM NO: l- OA TEI>: 3 - .1. :, - ,)...00 b
ADDENDUM NO 2- DA TED: 3 - :)0- )..OO.b
.-'--'--.-
ADDENDUM NO: DATED:
ADDENDUM NO: DATED:
COMPLETION DATE: JLA.. L"1 I 5, ;;L U 0 ~
The undersigned agrees tha~ if this bid is accepted, construction of this Project will be Substantially
and Finally Completed within the time stated in the Contract Documents.
BID GUARANTEE: ATI AC-f-I.--EO
Requjred \vith Bid Proposal. See Section 00100, "Instructions to Bidders".
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BID PROPOSAL FORM - Continued:
"J. .. --"~ent number 1
Page 10 of 25 .
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FLORIDA CONSTRUCTION INDUSTRIES BOAH)) CERTIFICATION:
:;;;5 Ef t-I )(' It A-LI <-
(Name of Holder) I j'
. /,'
SIGNATURE: V;77-r\ <]'(.
,/[
~/ .
o
I hereby certifY that for all statements and amounts herein made on behalf of
R-h 8) Ix /t--R-C-H-i IE ~ f K-c D L/ Ci5~ I () c..
(Name of Bidder)
C-b c- /;;AS I "152>
(Certification/License No.)
A (Corporation) (Partnership) (Individual) organized and existing under the laws of the State of
Florida, I have carefully prepared this Bid Proposal from Contract Documents described herein before,
I have examined Contract Docwnents and local conditions affecting execution of Work before
submitting this Bid Proposal, I have fuU authority to make such statements and submit this Bid
Proposal in (its) (their) behalf, and all statements are true and correct.
771-
Sign~d sealed this .-L~ day of
"L / hoJ~
v
(Signature of Biddei)
/t-f'1<-1 L
, 2006.
f? UI1. L. b A7<. 6E ~
(Print Name)
P1Z81 D E,JJ
(Title)
END OF SECTION
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SECTION 00430 - SlIfiCONTRACTORS
I.J HEQlIIREMENTS:
A. Each Prime Bidder shall include with his Bid Proposal, for OV>'TIcr acceptance prior to
Contract award, a list of names of the Subcontractors, persons, or organiz.a.tions proposed
for the Work
B. All Subcontractors' persOlmcl who will be working on School Board of Alachu3 County
property are required by Florida law to meet Level 2 criminal background screelHng
requirements See Administrative Provisions, Section 0 J005 for requirements
C. All listed Subcontractors shall be properly qualified, licensed and recognized as thoroughly
competent in their respective trades. Upon request of the Owner, the Prime Bidder shall
provide evidence of any Subcontractor's satisfactory experience and perfomlallce on work
similar in scope and quality to the work in this Project and shall include references. The
Owner reserves the right to refuse app:roval of any Subcontractor whose past performance
in his field, in the sole opinion of the Owner, has not been entirely satisfactory.
D The Prime Bidder may not self-list his own organization for performance of trades work
unless satisfactory licensure, prior experience, performance, reliability>, and qualifications
of fulJ-tinle personnel within his organization can be demonstrated for the work involved
The Owner reserves the right to requi re satisfactory documentation from the Prime Bidder
and to refuse approval of any self-listing.
E. Before award of the Contract, if tlie Owner,' after due investigation: refuses in writing to
accept any Subcontractor, person, or organization on the list, the Prime Bidder may, at his
option: either withdraw his Bid without forfeiture of his Bid Security; or submit a
substitute Subcontractor acceptable to the Owner.. No incr~e in Contract Sum s~aIl be
allowed for any such substitution,
F. Subcontractors listed by the Prime Bidder shall be used on the Work for which they arc
listed. Subcontractors shall not be changed during the course of the Work except with
written consent Qfthe original Subcontractor and written approval of the Owner.
G. The Owner's acceptance of the List of Subcontractors shall not be considered approval of
any construction material, system, or equipment that is not in complete conformance with
the Contract Documents
H. See attached List of Subcontractors.
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U LIST OF SUllCONTRACTORS
1l1C Bidder shall list below the names or applicable Subcontractors who "viII perform the work
indicated. The Owner's acceptance of the List of Subcontractors shall not be considered approval of
any construction material, system, or equipment that is not in complete confoonancc with the Contract
Documents. See also Section 00 I 00, Instructions to Bidders
I DIVISION OF WO~ 1
] . SITEWORK
2. LANDSCAPING
3. CONCRETE
4. MASONRY
5. STRUCTURAL STEEL
6 CARPENTRY
7. CASEWORK
8 ROOFING
9. DOORS
10. WINDOWS
II. FINISHED HARDWARE
]2. METAL STUD FRAMlNG
13. PLASTERING AND DRYWALL
NAME OF SUBCONTRACTOR
~
]4. ACOUSTIC CEILING
]5. FLOORING
16. PAlNTING
17. TOILET PARTITIONS
18. COVERED WALKWAYS
19. MECHANICAL
20. PLUMBING
21. ELECTRICAL
, HUruLtUt-..Jc StJ U17EIlS
22. OTHER (Specify Trade)
n (rn IFR (Specify Trade)
----.---.----------------.,-------------.----
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f;h~.A.]_~:~_ A RiAL; r.EcrU_~A-L !ICODUC TS Qt--
..------ ~ -... ..----_.._.;________h_.____._____...._ _'_'_
END OF SECTION
:>HI"'''HlI:llhllS S.c. /1"11 (Jill. Iii
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Page 13 of 25
;.~.!AIA Document A101'" -1997
Standard Form of Agreement Between Owner and Contractor
where the basis of paymentis a STlPULA TED SUM .
AGREEMENT made as of the Eighteenth day of April in the year of Two Thousand and Six
(in words, indicate day, month and year)
BETWEEN the Owner:
(Name, address and other information)
and the Contractor:
(Name, address and other information)
ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion. The author may also
have revised the text of the
original AlA standard form. An
Additions and Deletions Report
that notes added information as
well as revisions to the standard
form text is available from the
author and shoull:! be reviewed.
A vertical line in the left margin of
this document indicates where
the author has added necessary
information and where the author
has added to or deleted from the
original AlA text. .
This document has important
legal consequences.
Consultation with an attorney
is encouraged with respect to
its completion or modification.
School Board of Alachua County, Florida
620 East University Avenue
Gainesville, Florida 32601
Telephone Number: (352) 955-7400 ex!. 267
'Fax Number: (352) 955-6905 .
. Phoenix Architectural Products, Inc..
1700 Marietta Boulevard N. W., Suite C
Atlanta, Georgia 30318
Telephone Number: (404) 389-0103
Fax Number: (404) 389-0105
The Project is:
(Name and location)
GFA 05-06 Hurricane Shelters Retrofit
Buchholz High School
Eastside High School
Kanapaha Middle School
Oak View Middle School
Talbot Elementary School
High Springs Community School
Shell Elementary School
AlA Document A201-1997,
General Conditions of the
Contract for Construction, is
adopted in this document by
reference. Do not use with other
general conditions unless this
document is modified.
The Engineer is:
(Name, address and other information)
fci Structural Engineers, Inc.
1318 Palmetto Avenue
Winter Park, Florida 32728-4916 .
Telephone Number: (407) 628-3335
Fax Number: (407) 628-5075
This document has been
approved and endorsed by The
Associated General Contractors
of America.
The Owner and Contractor agree a~ follows.
AlA Document Al0,." -1997. Copyright @19t5, 1918, 1925, 1937, 1951, 1958,1961,1963, 1967,1974,1977,1987,1991 and 1997 by The American
Inslilute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.s. Copyright law and International Treaties.
Unauthorized reproduction or dist~ibution of this AlA" Document, or any portio.n of it may result in severe civil and criminal penalti'l'?:..!'..!l,\1 Will\>(!6
prosecuted \0 the maximum extent possible under the law. This document was produced by AlA software at 11 :27:43 on 04:1312006 und~dt~rR'. LI
No.l000175122..1 which expires on 4/2t/2oo6, and is noffer resale.
User Notes: <<
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Page 14 of 25
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Condi tions of the Contract (General, Supplementary and other
Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed
in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as
fully a part of the Contract as if attached to this Agreement OI repealed herein. The Contract represents the entire
and integrated agreement between the parties hereto and su persedes prior negotiations, representations or
agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in
Article 8.
ARTICLE 2 THE WORK OF THIS CONTRACT
The Contractor shall fully execute the Work described in the Contract Documents, except to the extent specifically
indicated in the Contract Documents to be the responsibility of others.
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION'
9 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated
below or provision is made for the date to be fixed in a notice to proceed issued by the Owner.
(Insert the date of commencement if it differs from the date of this Agreement or, if applicable, state that the date
will be fixed in a notice to proceed.)
The commencement date will be fixed in a "Notice to Proceed:
If, prior to the commencement of the Work, the Owner requires time to file mortgages, mechanic's liens and other
security interests, the Owner's time requirement shall be as follows:
9 3.2 The Contract Time shall be measured from the date of commencement.
93.3 The Contractor :;hall achieve Substantial Completion~of the entire Work not later than ~days from the date
of commencement, or as follows:
(Insert number of calendar days. Alternatively, a calendar date may be used when coordinated with the date of
commencement. Unless stated eL~ewhere in the Contract Documents, insert any requirements for earlier Substantial
Completion of certain portions of the Work.)
The Contractor shall achieve Substantial Completion of the entire work not later than August 01, 2006
Portion of Work
Substantial Completion Date
, subject !o adjustments of this Contract Time .as provided in the Contract DocumelJts.
(Insert provisions, if any, for liquidated damages relating to failure to complete on time or for bonus payments for
early completion of the Work.)
See Section 00 100, Instructions to Bidders, for Liquidated Damages provisions.
ARTICLE 4 CONTRACT SUM
94.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the
Contract. The Contract Sum shall be FolU Hundred Forty-seven Thousand Eight Hundred Thirty-eight Dollars and
Zero Cents ($ 447,838.00 ), subject to additions and deductions as provided in the Contract Documents.
~ 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract
Documents arid are hereby accepted by the Owner:
(State the numbers or other identification of accepted alternates. If decisions on other alternates are to bt~ made by
the Owner subsequent to the e,-cecution of this Agreement. attach a schedule of such other alternates showing the
amount/or each and the date when that amount expire.v)
All. No. I - Kanapaha Building #3
AlA Document A10tT" -1997. Copyright @ 1915. 1918.1925. 1937. 1951,1958, 1961, 1963. 1967.1974. 1977. 1987, 1991 and 1997 by The American
Institute 01 Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document. or any portion of it, may result in severe civil and criminal penallies, and wilt be
prosecuted to the maximum extent possible under lhe law. This document was produced by AlA software alII :27:43 on 041 1312006 untleJ:...OrJ:lecu. 26
No.l000175122.1 which expires on 412112006. and is not lor resale. . lL~rrl H-
User Notes: Q Q Q (402734242>.
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Page 15 of 25
Alt. No.2 - Kanapaha Building #4
Alt. No.3 - Talbot Building #3
Alt.. NO.6 - Shell Building #2 & High Springs Community Budding #5
94.3 Unit prices, if any, are as follows:
Description
N/A
Units
Price ($ 0.00)
ARTICLE 5 PAYMENTS
95.1 PROGRESS PAYMENTS .
95.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for
Payment issJ.led by the Architect, the Owner shall make progress payments on account of the Contract Sum 10 the
Contractor as provided below and elsewhere in the Contract Documents.
95.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of
the month, or as follows:
(Paragraph deleted)
9 5.1.3Payment shall be made by the Owner not later than
Application for Payment.
Thirty ( 30 ) days' after the Architect receives the
9 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the
Contractor in accordance \yith the Contract Documents. The schedule of values shall allocate the entice Contract
Sum among the various portions of the Work. The schedule of values shall be prepared in such fOrm and supported
by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the
Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment.
95.1.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the
end of the period covered by the Application for Payment. .
95.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be
computed as follows:
.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by
multiplying the percentage completion of each portion of the Work by the share of the Contract Sum
allocated to that portion of the Work in the schedule of values, less retainage of Ten percent ( 10%
). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute
shall be included as provided in Section 7.3.8 of AlA Document A201-1997;
.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and
suitably stored at the site for subsequent incorporation in the completed construction (or, if approved
in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less
retainage of Ten percent ( 10%);
.3 Subtract the aggregate of previo\:JS payments made by the Owner; and
.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment
as provided in Section 9.5 of AlA Document A201-1997.
~ 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under
the following circumstances:
AlA Oo<;ument A101T1t -1997. Copyright @19t5. 1918. 1925.1937, 1951. 1958. 1961. 1963. 1967.1974. 1977, 1987, 1991 and 1997 by The American
Instilute 01 Archilecls. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion 01 it. may result in severe civil and criminal penalties, and will be
prosecuted 10 the maximum extent possible under the law. This document was produced by AlA software at 11 :27:43 on 0411312006 ure~r9\ctn 26
No. 1000175122 ..I which expires on 4121/2006, and is not lor resale.' .
User Notes: Q Q Q (402734242)
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PageJ6 of 25
.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the
full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete
Work, retainage applicable to such work and unsettled claims; and
(Section 9.8.5 of AlA Document A201-1997 requires release of applicable retainage upon Substantial
Completion of Work with consent of surety, ifany.)
.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the
Contractor, any additional amounts payable in accordance with Section 9.lD.3 of AlA Document
A201-1997.
9 5.1.8 Reduction or limitation of retainage, if any, shall be as follows:
(If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage.resulting from
the percentages inserted in Sections 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract
Documents, insert here provisions for such reduction or limitation.)
At the sole discretion of the Owner.
95.1.9 Except with the Owner's prior approval, the. Contractor shall not make advance payments to suppliers for
materials or equipment which have not been delivered and stored at the site.
95.2 FINAL PAYMENT
95.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the
Contractor when:
.1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct
Work as provided in Section 12.2.2 of AlA Document A201-1997, and to satisfy other requirements,
if any, which extend beyond final payment; and
.2 a ti'1al Certificate for Payment has been issued by the Architect.
95.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the
Architect's final Certificate for Payment, or as follows:
I-The entire project shall be inspected by the University of Florida Environmental Health & Safety Division, a~d
accepted by the Engineer and a representative for the Facilities Division of the School Board of Alachua County,
Florida.
ARTICLE 6 TERMINATION OR SUSPENSION
96.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AlA Document
A201-1997.
96:2 The Work may be suspended by the Owner as provided in Article 14 of AlA Document A201-1997.
ARTICLE 7 MISCElLANEOUS PROVISIONS
97.1 Where reference is made in this Agreement to a provision of AlA Document A201-1997 or another Contract
Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract
Documents. .
97.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated
below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is
located.
(Paragraphs deleted)
97.3 'nle Owner's representative is:
AlA Document Al0l'" -1997. Copyright @>19t5, 1918, 1925.1937. 1951,1958. 1961, 1963. 1967, 1974, 1977. 1987,1991 and t997 by The American
Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reoroduction or distribution Of Ihis AlA" Document. or anv oorlion of il. mav reslltl in severe civil and criminal oenatlies and wiH be
prosecuted to the maximum extent possible under the law. This dOcumeni was produced by AlA software at 11 :27:43 on 0411.312006 un~t~# 26
No. 1000 175122_' which expires on 4/21/2006. and is nol for resale. .
User Notes: l< ~ ~ (402734242)
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(Name. address and other information)
W. Daniel Boyd, Jr., Ed.D.
620 East University Avenue
Gainesville, Florida 32601
~ 7.4 The Contractor's representative is:
(Name, address and other information)
Ron Barber
1700 Marietta Boulevard N. W., Suite C
Atlanta, Georgia 30318
97.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the
other party.
9 7.6 Other provisio.ns:
ARTICLE 8 ENUMERATION OF CONTRACT DOCUMENTS
98.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as
~~~ .
98.1.1 The Agreement is this executed 1997 edition of the Standard Form of Agreement Between Owner and
Contractor, AlA Document AIOI-1997.
9 8.1.2 The qeneral Conditions are the 1997 editiQn of the General Conditions of the Contract for Construction, AlA
Document A201-1997.
98.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated
February 20, 2003 , and are as follows
As indicated in the Table of Contents
~ 8.1.4 The Specitications are those contained in the Project Manual dated as in Section 8.1.3, and are as follows:
(Either list the Specifications here or refer to an exhibit attached to this Agreement.)
Title of Specifications exhibit:
As indicated in the Table of Contents
98.1.5 The Drawings are as follows, and are dated February 20, 2006 unless a different date is shown below:
(Either list the Drawings here or refer to an exhibit attached to this Agreement.)
Title of Drawings exhibit:
As indicated in the Jndex of Drawings
~ 8.1.6 The Addenda, if any, are as follows:
Number
Addendum No. 1
Addendum No.2
Date
3/2312006
313012006
Pages
9 pages
5 pages
AlA Document Al0P" -1997. Copyright @1915, 1918. 1925,1937,1951,1958,1961,1963, 1967.1974.1977.1987,1991 and 1997 by The American
InstillUe 01 Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright law and International Treaties.
Unauthorized reproduclion or distribution of this AlA'" Document, or any portion of it, may resull in severe civil and criminal nenallies. and will bp.
prosecuted to the maximum exlent possible under the law'; This document was produced by AlA software at 1 t :27:43 on 04lt3l2006 ~fftr# 26
No. 1000175122. I which expires on 4/21/2006. and is not lor resale. . .
U~er Notes: <l <l (1102734242)
5
---;-C--:~:"~'7:-~"~."I'~
Ul'fi.<<:',~f';~:~ .-':~"f~~,:~1:::"~~~~-'~,~.:::r""""---;f';"'-' -.')'V;,' ~,:"::::~~~::"T;:-I,,~"""r
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Page 18 of 25
Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding
requirements are also enumerated in this Article 8.
~ 8.1.7 Other documents, if any, forming part of the Contract Documents are as follows:
(List here allY additional documents that are intended to form part of the Contract Documents. AlA Document A201-
1997 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample
forms and the Contractor's bid are not part of the Contract Documents unless enumerated in this Agreement. They
should be listed here only ifintended to be part of the Contract Documents.)
Design and construction of educational facilities shall confo['m to the Florida Building Codes, 2004, and the Florida
Fire Prevention Code, 2004. 1nese codes supercede all local codes. The Florida Building Code 2<X>4 is compiled
in four volumes with the National Electrical code 2005, adopted by reference. The four volumes are Building
which includes energy, accessibility, and state agency regulations; Plumbing; Mechanical; and Fuel Gas. All future
amendments and addenda of these codes will apply
Buy accepting the contract, the contractor represents and warrants that none of his personnel performing services on
any SBAC site are registered sex offenders or sexual predators, or have been found guilty of, regardless of
adjudication, or entered a plea of nolo contendere or guilty to, any offense referred to in Sec. 435.04, F.S. The
Contractor's breach of this .provision shall constitute sufficient justification for immediate termination of the
contract and SBAC may take whatever other legal actions it deems necessary and appropriate. Lack of knowledge
by the Contractor will in no way relieve him of his responsibilities hereunder.
This Agreement is entered into as of the day and year fust written above and is executed in at least three original
copies, of which one is to be delivered to the Contractor, one to the Architect for use in the administration of the
Cootroct, a "maio"'"o the Owo . ./'1 c/'A.' j .
. /~. -.-/k
c'ONTRACTOR (Signature)
w. Daniel Boyd, Jr., Ed.D., Superintendent
(Printed ndme and title)
l./-/ g-O 6
Ron Barber, President
(Printed name and title)
AlA Document A101™ -1997. Copyright @ 1915,1918,1925,1937, 195t, 1958, 1961, 1963, 1967,1974,1977,1987,1991 and 1997 by The American
Institute 01 Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and tnternational Trealies.
Unauthorized reproduction or distribution of this AlA" Docume.nl. or any Dortion of il. may result in severe civil and criminal oenallies. and will bf!
prosecuted 10 the maximum extent possible under the law. This 'ioCume'ni was produced by AlA software all1 :27:'43 on 04113/2006 undlt@mr# 26
No. 1000175122...1 which expires on 4/21/2006, and is not lorresale. .
User Notesb (l II (402734242)
6
03/15/2e@7 10:15
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1700 Marietta Blvd, Suite C
Atlanto, GA 3031 a
(4041 389-01 03
Fax: (404) 389-0'j 05
emcil: admin@phoenixwindows.com
Hurricane Sarriers · Storm Netting · Security larrier.
QUOlA IJQN - 27..o~R3
t.t~QC: 114,2007
CON"A('T:
M~. W'!I.LII,M Vo:..,
EMERGENCY M"N<'ICl 1<, (<TV OF ClE.,RWhTER, FL
11 ~ ~. oseEO! A .A.Vf JliE
C~E,~W^TER, Fl 33i5&
FAX 727.562-404 '1
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w~ f'ROPO';r-IO PIIOVII;F ENGIi'<,..:RIi,G, fvi...r~RI...15,.\"r:; IN~TALLATION FOR TH, FOU.OWiNG:
M.UN.l~!r~u~~
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r.'I'H;, r..., PHN: PrRT' JR.\'rr.::' STEEl. MSTAli 14 GA, 3/16 RD 0:--1 1/4 STC
NIJMB~R OF OPENINU,: 64
NUMIER Of SCRClNS: 179
ITFM 1 Trwu S 459,629.00
11'!t,,-!ll__..._ FORO 1 '1.
MI\-,':;Rii,~~,; FORCE 12 IMPAC~ RESISTANT SCREE~ !"lE,I,;9R;<,Nr: SHUCTURc SYSTEM:
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'TEM 2 TOTI\I. S 24,4111.lJil
QUALlF:O,TIO'iS:
PRICES CALCUl.^iED IASCO O~ QUA..."TITIES AND OIMEI'lSiO:--S SU8WnED (SEE /\TTf,CH':D SHEEiS)
2. FREiGHT CHARGELl F. ').fJ. lOR SlTE.
3. QUOlE V^U) rOR 30 '''''Y.:;; itRMS NET 30 ()t,)'S.
4. I' BOND IS lEQUWH) H 'R THIS PR(~KT.. ".DD..N ADJITIONAL 30b
5. P!1ICE~, Do NOT INCJ.!L~ 5V.TE OR. LOCAl. 1.")(<5.
n. Pi<ICES BASED ON SCHOC/. BOI.RD O' ^lAC~liJA COUNTY ?~OJf..cr NO. SB^C Cel\ O:j.{)(,
HUR.RICANE SHELTER RETRnFIT
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, 700 Marielto Blvd. Suite C
Atlonto, GA 30318
(.d04) 3B9.0103
Fc)(: (.404.) 389.0105
email: odmin@phoenixwindows.C..om
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CONTACT:
MR. WIII.IAM VOL'"
EMrRGENCY MANAGER, CITY 01' CLbWWATER. FL
112 S. OsCEOlA A'IENU:
CLEARW.'TER, Fl337'ih
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PROI~C1':
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ITEML..... '_'_' .....1~LRf GUARD 2007 WINDOWS
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Item # 26
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint one member to the Airpark Advisory Board with the term expiring on April 30, 2011.
SUMMARY:
The Appointment Worksheet is Attached.
Review Approval: 1) Clerk
Cover Memo
Item # 27
Attachment number 1
Page 1 of 1
APPOINTMENT WORKSHEET
FOR COUNCil MEETING April 19, 2007
BOARD: Airpark Advisory
TERM: 4 Years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALI FICA TIONS: None
MEMBERS: 5
CHAIRPERSON:
MEETING DATES: 1st Wed., 3 pm
PLACE: Chambers
APPOINTMENTS NEEDED: 1
THE FOllOWING ADVISORY BOARD MEMBER(S) SEAT(S) NOW REQUIRE EITHER
REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Tom Calhoun - 2421 Old Coach Trail, 33765 - Realtor
Original Appointment 07/15/04
(Appointed to Marine Advisory Board on 03/01/07)
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE ABOVE
VACANCIES:
1. Todd N. Fontechia -1511 Ridge Top Way, 33765 -Industrial Engineer
Zip codes of current members on board:
2 at 33755
1 at 33759
1 at 33767
Item # 27
Attachment number 2
Page 1 of 1
RWATER - APPliCATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: "--rc,
Home Address: 1St f
(!"l eCl Y'
If retired, fonner occupation:
Community Activities:
Other Interests:
Board Preference:
Qjew~ ~~ ~ ~~_ boa.;J
RECEMD
FE8 2 0 2007
Additional Comments:
Signed: -7 J'
Date:
2WO~
See attached list for boards that require fina1ci8I. dsclosure at time of appointment Please return this
application and board qnaire to the OIIIcialRecords & Legislative Services Department, P. O.
Box 4748, Clearwater, FL 33758-4748, or drop off your application at City HaU, 2nd Floor, 112 S.
Osceola Avenue.
Item # 27
Attachment number 2
Page 1 of 1
BOARD QUESTIONNA-
1. What is your nderstanding of the board's duties and responsibilities?
Ll~k......
Ck ",J l
~ bo+h -J.L
(!...t.
2. Have you eve observed a board meeting either in person or on C-View, the
City's TV station?
I:
-l.DVrl..s~ v..J
"l
4. Why do you ant to serve on this Board?
r \A.k ~; ol'
~ ctS
Name:
Board Name:
,
<a.~.... fh.1Ic- ~ "LSd ~
Item # 27
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint Councilmembers as representatives on Regional and Miscellaneous Boards.
SUMMARY:
Regional and Miscellaneous Boards document is attached.
Review Approval: 1) Clerk
Cover Memo
Item # 28
Regional and Miscellaneous Boards
2007
Appointments
Board (DatelTime of Meetinq)
Tampa Bay Regional Planning Council (TBRPC)
(2nd Monday-10:00 a.m.)
Suncoast League of Municipalities Board of Directors
(3rd Saturday - 11 :00 a.m.)
Mayor's Council of Pinellas County
(15t Wednesday - 11 :30 a.m.)
Barrier Island Governmental Council
(4th Wednesday - 9:00 a.m. - location TBA for each meeting)
Tampa Bay Partnership Board of Governors
(as called)
Tampa Bay Partnership Policy Board
(bi-monthly - 9:00 a.m.)
Tampa Bay Estuary Policy Board
(Quarterly - 1 :30 p.m.)
Councilmember highly recommended
Homeless Leadership Network
Courtney Campbell Scenic Highway Board
Area Agency on Aging of Pasco/Pinellas
(bi-monthly - 1 :30 p.m. 2nd Monday)
Pinellas Collaborative Committee
School Transportation Safety Committee
Deleqate
Petersen
Jonson
Hibbard
Hamilton
Doran - All.
Hibbard
Hibbard
Jonson
Petersen
Doran
Jonson
Not yet appl.
Not yet appl.
Not yet appl.
The following Boards have the specific term expiration date noted:
Pinellas County Economic Development Council
(term expires 07/31/2007; two-year term)
Pinellas Planning Council (PPC)
(3rd Wednesday - 9:00a.m.)
(term expires 12/31/2008, two-year term)
Jonson
Doran
Attachment number 1
Page 1 of 2
Item # 28
Board (DatelTime of Meetinq)
Deleqate
Pinellas Suncoast Transit Authority (PSTA)
(4th Wednesday - 9:00 a.m.)
(term expires 9/30/2006, three-year term)
Jonson
Metropolitan Planning Organization (MPO)
(2nd Wednesday - 1 :00 p.m.)
(term expires 9/2009, four-year term)
Hibbard
Sister Cities Advisory Board
(term expires 12/31/2010; four-year term
Petersen
Pension Advisory Committee (PAC)
(2nd Thursday - 9:00 a.m.)
(two-year term)
Petersen
4/4/2007
Johnson
4/4/2008
Doran
4/4/2008
Appointments by other entities
Downtown Development Board Ex-Officio Members
(CRA Trustees)
Petersen
Doran
Convention Visitors Bureau (CVB)
(County makes appointment)
Hamilton
Metropolitan Planning Organization (MPO)
Chair, Local Coordinating Board for Transportation Disadvantaged Jonson
Pinellas WorkNet Board
(term expires 6/30/2007; two-year tem)
Jonson
U. S. Conference of Mayors
Hibbard
Florida Conference of Mayors (FLC)
Hibbard
FLC Home Rule Administration Policy Council
Jonson
FLC Urban Planning Policy Council
Doran
FLC Municipal Service Delivery Policy Council
Petersen
Attachment number 1
Page 2 of 2
Item # 28
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 7792-07 on second reading, annexing certain real property whose post office address is 2115 Pleasant Parkway, into
the corporate limits of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 29
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7792-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED
APPROXIMATELY 100 FEET SOUTH FROM THE
INTERSECTION OF BELL CHEER DRIVE AND PLEASANT
PARKWAY, CONSISTING OF LOT 4, PLEASANT RIDGE
ESTATES, WHOSE POST OFFICE ADDRESS IS 2115
PLEASANT PARKWAY, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 4, Pleasant Ridge Estates, according to the map or plat thereof as recorded in
Plat Book 53, Page 71, Public Records of Pinellas County, Florida (ANX2006-
12040)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 29
Ordinance No. 7792-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 7793-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
designate the land use for certain real property whose post office address is 2115 Pleasant Parkway, upon annexation into the City of
Clearwater, as Residential Low and Preservation.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 30
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7793-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED APPROXIMATELY 100 FEET
SOUTH FROM THE INTERSECTION OF BELL CHEER
DRIVE AND PLEASANT PARKWAY, CONSISTING OF
LOT 4, PLEASANT RIDGE ESTATES, WHOSE POST
OFFICE ADDRESS IS 2115 PLEASANT PARKWAY, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW AND PRESERVATION; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 4, Pleasant Ridge Estates, according to the
map or plat thereof as recorded in Plat Book 53,
Page 71, Public Records of Pinellas County, Florida
(ANX2006-12040)
Land Use Cateqory
Residential Low
and
Preservation
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7792-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 30
Ordinance No. 7793-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 7794-07 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office
address is 2115 Pleasant Parkway, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR) and
Preservation (P).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 31
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7794-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED
APPROXIMATELY 100 FEET SOUTH FROM THE
INTERSECTION OF BELL CHEER DRIVE AND PLEASANT
PARKWAY, CONSISTING OF LOT 4, PLEASANT RIDGE
ESTATES, WHOSE POST OFFICE ADDRESS IS 2115
PLEASANT PARKWAY, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR) AND PRESERVATION (P);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 4, Pleasant Ridge Estates, according to the
map or plat thereof as recorded in Plat Book 53,
Page 71, Public Records of Pinellas County, Florida
(ANX2006-12040)
Zoninq District
Low Medium Density
Residential
(LMDR) and
Preservation (P)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7792-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 31
Ordinance No. 7794-07
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 7803-07 on second reading, amending Ordinance 6779-01, as amended by Ordinance 7350-04, and as amended by
Ordinance 7400-05 and as amended by Ordinance 7599-06, vacating the 60 foot right of way of Third Street (AKA Third Avenue),
bounded on the east by the westerly right of way line of Coronado Drive and bounded on the west by the easterly right of way line of
South Gulfview Boulevard, subject to special conditions, amending the special conditions.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 32
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7803-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING ORDINANCE 6779-01, AS AMENDED BY
ORDINANCE 7350-04 AND AS AMENDED BY ORDINANCE
7400-05 AND AS AMENDED BY ORDINANCE 7599-06,
VACATING THE 60 FOOT RIGHT-OF-WAY OF THIRD
STREET, (AKA THIRD AVENUE), BOUNDED ON THE EAST
BY THE WESTERLY RIGHT-OF-WAY LINE OF CORONADO
DRIVE AND BOUNDED ON THE WEST BY THE EASTERLY
RIGHT-OF-WAY LINE OF SOUTH GULFVIEW BOULEVARD:
SUBJECT TO SPECIAL CONDITIONS; AMENDING THE
SPECIAL CONDITIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, in Ordinance No. 6779-01, the City Council granted the vacation
requested by Seashell Resort, LLC of the right of way depicted in Exhibit A attached hereto,
subject to special conditions which conditions have not been met; and
WHEREAS, in Ordinance 7350-04, the conditions described in Ordinance 6779-01
were amended; and
WHEREAS, in Ordinance 7400-05, the conditions described in Ordinance 6779-01
were amended; and
WHEREAS, in Ordinance 7599-06, the conditions described in Ordinance 6779-01
were amended; and
WHEREAS, the current owners, Crystal Beach Capital, LLC are requesting further
amendments to the conditions described in Ordinance 6779-01; and
WHEREAS, the City Council finds that it is in the best interest of the City and the
general public that the same be vacated subject to amended conditions; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That Section 1. of Ordinance 6779-01, vacating the 60 foot right of way of
Third Street (AKA Third Avenue), bounded by the East by the Westerly Right of Way line of
Coronado Drive and bounded on the West by the Easterly Right of Way line of South Gulfview
Boulevard; subject to special conditions, as amended by Ordinance 7350-04, and as
amended by Ordinance 7400-05, and as amended by Ordinance 7599-06 is hereby amended
to read as follows:
Section 1. The following: 60 foot right-of-way of Third Street, (AKA Third
Avenue), bounded on the east by the westerly right-of-way line of
Coronado Drive and bounded on the west by the easterly right-of-way
line of Gulf View Boulevard, closed and released and the City of
Clearwater releases all of its right, title and interest thereto, contingent
upon the following conditions:
Ordinance Nolttaro#J132
Attachment number 1
Page 2 of 2
1. Developer shall commence construction of the Project as
described in the Second Amended and Restated Development
Agreement between the City of Clearwater and Beachwalk
Resort, LLC by December 31, 2006. Upon satisfaction of this
condition, Developer shall prepare and submit to the City a
certificate of satisfaction of this condition that shall be executed
by the City and returned to the Developer, who shall record the
certificate in the Public Records of Pinellas County, Florida. The
recording of such certificate shall conclusively confirm that this
condition has been timely satisfied. The date for commencement
of construction may be extended for unavoidable delay as
provided in the Development Agreement.
2. Easements shall be dedicated to provide adequate access to all
relocated utilities.
3. All public and private utilities shall be relocated by Clearwater
Seashell Resort, L.C. at its own expense and to the approval and
acceptance of the utility owners with all out of service utilities
removed prior to completion of said project.
'1. A 10 foot public access easement shall be dedicated to provide
pedestrian access from Coronado Drive to the new alignment of
Gulf View Boulevard.
4. ~ This vacation ordinance shall be rendered null and void if any
of the preceding conditions are not met.
Section 2. The City Clerk shall record this ordinance in the public records of Pinellas
County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance Nolttaro#J132
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 7804-07 on second reading, amending Ordinance 6780-01, as amended by Ordinance 7351-04, and as amended by
Ordinance 7401-05 and as amended by Ordinance 7600-06, vacating the east 35 feet of the 70 foot right of way of Gulfview Boulevard,
bounded on the north by the westerly extension of a line parallel to and 20 feet north of the northerly lot line of Lots 57 and 104 of
Lloyd-White-Skinner Subdivision, as recorded in Plat Book 13, Page 12 of the public records of Pinellas County, Florida, and bounded
on the south by the westerly extension of the south lot line of Lot 59 of said Lloyd- White-Skinner Subdivision (AKA the south lot line
of the Beach Place Motel Condo, Plat Book 65, Page 13, of the public records of Pinellas County, Florida), subject to special conditions,
amending the special conditions.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 33
Attachment number 1
Page 1 of 3
ORDINANCE NO. 7804-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING ORDINANCE 6780-01, AS
AMENDED BY ORDINANCE 7351-04, AND AS AMENDED
BY ORDINANCE 7401-05, AND AS AMENDED BY
ORDINANCE 7600-06, WHICH VACATED THE EAST 35
FEET OF THE 70 FOOT RIGHT-OF-WAY OF GULF VIEW
BOULEVARD, BOUNDED ON THE NORTH BY THE
WESTERLY EXTENSION OF A LINE PARALLEL TO AND
20 FEET NORTH OF THE NORTHERLY LOT LINE OF
LOTS 57 AND 104 OF LLOYD-WHITE-SKINNER
SUBDIVISION, AS RECORDED IN PLAT BOOK 13, PAGE
12 OF THE PUBLIC RECORDS OF PINELLAS COUNTY,
FLORIDA AND BOUNDED ON THE SOUTH BY THE
WESTERLY EXTENSION OF THE SOUTH LOT LINE OF
LOT 59, OF SAID LLOYD-WHITE-SKINNER SUBDIVISION,
(AKA THE SOUTH LOT LINE OF THE BEACH PLACE
MOTEL CONDO, PLAT BOOK 65, PAGE 13, OF THE
PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA),
SUBJECT TO SPECIAL CONDITIONS; AMENDING THE
SPECIAL CONDITIONS; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, in Ordinance No. 6780-01, the Council granted the vacation
requested by Seashell Resort, LLC of the right of way depicted in Exhibit A attached
hereto, subject to special conditions which have not been met; and
WHEREAS, in Ordinance 7351-04, the conditions described in Ordinance 6780-01
were amended; and
WHEREAS, in Ordinance 7401-05, the conditions described in Ordinance 6780-01
were amended; and
WHEREAS, in Ordinance 7600-06, the conditions described in Ordinance 6780-
01 were amended; and
WHEREAS, the current owners, Crystal Beach Capital, LLC, are requesting
amendments to the special conditions; and
WHEREAS, the City Council finds that it is in the best interest of the City and the
general public that the same be vacated subject to amended conditions; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Ordinance No.l~#rB3
Attachment number 1
Page 2 of 3
Section 1. That Section 1. of Ordinance 6780-01, vacating the East 35 feet
of the 70 foot right-of-way of Gulf View Boulevard, bounded by the north by the westerly
extension of a line parallel to and 20 feet north of the northerly lot line of Lots 57 and 104
of L1oyd-White-Skinner Subdivision, as recorded in Plat Book 13, page 12 of the Public
Records of Pinellas County, Florida and bounded on the south by the westerly extension
of the south lot line of Lot 59, of said L1oyd-White-Skinner Subdivision (AKA the south lot
line of The Beach Place Motel Condo, Plat Book Book 65, Page 13, of the Public Records
of Pinellas County, Florida), subject to special conditions, as amended by Ordinance
7351-04, and as amended by Ordinance 7401-05, is hereby amended to read as follows:
Section 1. The following: East 35 feet of the 70 foot right-of-way of
Gulf View Boulevard, bounded on the north by the westerly extension
of a line parallel to and 20 feet north of the northerly lot line of Lots 57
and 104 of L1oyd-White-Skinner Subdivision, as recorded in Plat Book
13, page 12 of the Public Records of Pinellas County, Florida and
bounded on the south by the westerly extension of the south lot line
of Lot 59, of said L1oyd-White-Skinner Subdivision (AKA the south lot
line of The Beach Place Motel Condo, Plat Book 65, Page 13, of the
Public Records of Pinellas County, Florida), closed and released and
the City of Clearwater releases all of its right, title and interest thereto,
contingent upon the following conditions:
1. Developer shall commence construction of the Project as
described in the Second Amended and Restated
Development Agreement between the City of Clearwater and
Beachwalk Resort, LLC by December 31, 2006. Upon
satisfaction of this condition, Developer shall prepare and
submit to the City a certificate of satisfaction of this condition
that shall be executed by the City and returned to the
Developer, who shall record the certificate in the Public
Records of Pinellas County, Florida. The recording of such
certificate shall conclusively confirm that this condition has
been timely satisfied. For purposes of this ordinance,
commencement of construction shall mean Developer
obtaining a foundation permit from the City of Clearwater
and commencement of construction of the foundation in
accordance with said permit. The date for commencement of
construction may be extended for unavoidable delay as
provided in the Development Agreement.
2. The public vehicular and pedestrian use of the subject right-
of-way shall be maintained until such time as a suitable paved
roadway is constructed to the west of the subject right-of-way
to accommodate two lanes of two way traffic capacity.
3. Easements shall be dedicated to provide adequate access to
all relocated utilities.
Ordinance No.l~#rB3
Attachment number 1
Page 3 of 3
4. All public and private utilities shall be relocated by Beachwalk
Resort, LLC to the approval and acceptance of the utility
owners with all out of service utilities removed prior to
completion of said project.
5.
This vacation ordinance shall be rendered null and void if any
of the preceding conditions are not met.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No.l~#rB3
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize the City Attorney to hire Jeffrey Hinds, Esq., to represent the City in inverse condemnation litigation arising from the
construction related to the "Beachwalk Project," in the total estimated amount of up to $50,000. (consent)
SUMMARY:
Divaco, Inc., the owner of the Hi Seas Motel located at 455 S. Gulfview Boulevard, has filed an inverse condemnation suit against the
City. Divaco, Inc. claims the City destroyed their ingress/egress to Coronado Drive by removal of their driveway and replacement of a
curb. This construction, allegedly blocking their ingree/egress, has been performed in accordance with the Beachwalk Construction
Project, Phase 1. This case is one of several inverse condemnation claims that have arisen or are expected to arise from this project
The City Attorney has assigned defense of this lawsuit to Jeffrey Hinds, Esq., who specializes in such matters.
The total funding of $50,000 will come out of the Beachwalk Construction Project budget.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$50,000
$50,000
10/0112006 to 09/30/2007
Annual Operating Cost:
Total Cost:
$50,000
$50,000
Appropriation Code
0315-92267-561300-541-
000-0000
Amount
$50,000
Appropriation Comment
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) Clerk
Cover Memo
Item # 34
Attachment number 1
Page 1 of 3
LEGAL SERVICES AGREEMENT
THIS AGREEMENT is made on the _ day of , 2007, by and
between the CITY OF CLEARWATER, FLORIDA (the "City") and the Law Office of
Jeffrey L. Hinds, Chartered ("Counsel").
WIT N E SSE T H:
WHEREAS, the City wishes to retain a firm to serve as Counsel in the following
matters:
WHEREAS, the Beachwalk Construction Project is underway on Coronado Drive.
WHEREAS, Divaco, Inc., has entered suit against the City for damages exceeding
$15,000, due to Beachwalk construction.
WHEREAS, there is strong reason to suspect additional lawsuits relating to the
Beachwalk Construction Project.
NOW, THEREFORE, in consideration of the promises and mutual covenants
herein contained, the parties hereto do hereby agree as follows:
SECTION 1. AUTHORIZATION TO PROCEED AS COUNSEL. Counsel is
hereby authorized to provide services as described in this Agreement and for the
professional fees described in this Agreement.
SECTION 2. SCOPE OF SERVICES. Counsel hereby agrees to provide its
professional services for the following matters: Representation of the City of Clearwater in
present and other future Beachwalk related lawsuits.
SECTION 3. PROFESSIONAL FEES FOR SERVICES. The City and Counsel
agree to a rate of $ 150.00 per hour for attorney services for Jeffrey L. Hinds.
SECTION 4. TERM. This Agreement will be effective commencing April 20, 2007.
SECTION 5. COMPENSABLE EXPENSES. Reimbursement of expenses shall
be made by the City to the firm for reasonable out-of-pocket expenses as determined by
the City Attorney without markup, including but not limited to long distance calls and
facsimiles, copying or reproducing documents, postage, court costs, parking costs and
travel incurred by Counsel in performance of the duties hereunder. Travel and per diem
costs as well as auto travel expenses shall not exceed that which is available to City of
Clearwater employees.
Item # 34
Attachment number 1
Page 2 of 3
SECTION 6. INDEMNIFICATION AND INSURANCE. Counsel agrees to protect,
defend, indemnify and hold the City and its officers, employees and agents free and
harmless from and against any and all losses, penalties, damages, settlements, costs,
charges, professional fees or other expenses or liabilities of every kind and character
arising out of or due to any negligent act or omission of Counselor its employees in
connection with or arising directly or indirectly out of this Agreement and/or the
performance hereof. Without limiting its liability under this Agreement, Counsel shall
procure and maintain during the life of this Agreement professional liability insurance in
the amount of $1 ,000,000. This provision shall survive the termination of this Agreement.
SECTION 7. CONFLICT OF INTEREST. It is understood by the City and Counsel
that Counsel is not aware of any clients of the firm that currently present any conflict
between the interests of the City and other clients of Counsel. If any potential conflict of
interest arises during the time Counsel is representing the City, Counsel will promptly
inform the City. The City is under no obligation to agree to permit the conflict
representation.
SECTION 8. CONSTRUCTION AND AMENDMENTS. This Agreement shall be
governed by and construed in accordance with the laws of the State of Florida. This
Agreement may be amended only by a writing duly entered into by the City and Counsel.
SECTION 9. COURT REPORTER SERVICES. The City has a contract with D &
D Reporting Services for all court reporter services, including the use of court reporter
services by the City's outside counsel. Counsel agrees to use D & D Reporting Services
whenever possible.
SECTION 1 O. CANCELLATION OF AGREEMENT. The City or Counsel may
cancel or terminate this Agreement upon ten days advance written notice to Counsel. In
the event of cancellation, Counsel shall immediately cease work hereunder and shall be
reimbursed for eligible and documented reimbursable expenses incurred prior to the date
of cancellation. Further, it is understood and agreed between the City and Counsel that
Jeffrey L. Hinds, Esquire, will be the lead attorney assigned by the firm to provide the
services contained herein. The City in its absolute discretion may immediately terminate
this Agreement upon written notice to the firm if the services of this attorney are
unavailable to the City.
SECTION 11. ATTORNEYS FEES. In the event that either party seeks to
enforce this Agreement through attorneys at law, then the parties agree that each party
shall bear its own costs and that jurisdiction for such an action shall be in a court of
competent jurisdiction in Pinellas County, Florida.
IN WITNESS WHEREOF, the City and Counsel have executed this Agreement as
of the date first written above.
2
Item # 34
Attachment number 1
Page 3 of 3
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Frank V. Hibbard
Mayor
William B. Horne II
City Manager
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
THE LAW OFFICE OF JEFFREY L. HINDS, CHARTERED
By: Jeffrey L. Hinds
3
Item # 34
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Downtown Boat Slips Schedule and Process - Dave Gildersleeve
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 35
SUBJECT / RECOMMENDATION:
Five-year Forecast - Gibson
SUMMARY:
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
Review Approval: I) Clerk
Cover Memo
Item # 36
- '
Attachment number 1
Page 1 of 6
Financial Forecast
September, 2006
City of Clearwater
General Fund
Five-Year Forecast
September 2006
FIVE-YEAR FORECAST
PURPOSE
The Five-Year Forecast was designed as a management tool to provide an enhanced level of [mancial planning for
the City's General Fund.
Financial planning expands a government's awareness of options, potential problems, and opportunities. The long-
term revenue, expenditure, and service implications of continuing or ending existing programs or adding new
programs, services, and debt can be identified. The financial planning process helps shape decisions and allows
necessary and corrective action to be taken before problems become more severe.
A financial plan is not a forecast of what is certain to happen, but rather a device to highlight significant issues or
problems that must be addressed if goals are to be achieved.
The City of Clearwater's General Fund projections are based upon current projected levels of service and staffing
in the 2006/07 adopted budget, other than where noted below.
GENERAL FUND
The General Fund is the general operating fund of the City. This fund was established to account for revenues and
expenditures involved in operating general functions of a non-proprietary nature. Major revenue sources include
property and other taxes, franchise and utility fees, licenses and permits, fees for services, and charges to enterprise
operations for administrative or specific services. The major operating activities supported by the General Fund
include most traditional tax-supported municipal services such as police and fire services, transportation, economic
development, parks and recreation, libraries, administrative offices, planning services and public works operations.
Growth and Inflation
The rate of inflation is projected at 3.5% in fiscal year 2007/08. This is based upon current trends on the average
Consumer Price Index (CPI) for All Urban Consumers provided by the Bureau of Labor Statistics. Forecasted
inflation for fiscal years 2008 through 2012 is also projected at an annual rate of3.5%.
377
Item # 36
-- "
Attachment number 1
Page 2 of 6
Financial Forecast
September, 2006
Revenue Projections
Projection of revenues and other resources is critical in order to understand the level of funding available for services
and capital acquisitions. Projections for future budget periods help determine the likelihood that services can be
sustained and highlight future financial issues to be addressed. Preparing revenue projections also enhances a
government's understanding of revenue sensitivity to changes in assumptions and to controllable factors such as
changes to tax rates or fees.
Revenue forecasts for the City of Clearwater are based upon trend analysis, reviewing the previous five-year's
history of actual receipts. This methodology has proven quite accurate in the last several years, with actual revenue
receipts reflecting a 98% to 99% accuracy rate. Analysis of actual receipts to forecast for the year ending September
30, 2005 reflected better than a 98% accuracy level in the forecast of routine General Fund revenue sources.
Property Tax Revenue
Property tax revenues are the largest source of revenue for the General Fund representing 41 % of the total anticipated
General Fund revenues in the 2006/07 annual budget.
The City of Clearwater is basically "built out". Therefore, the City will not see much increase in taxable values from
major new residential development. Still, the results of economic development, and redevelopment within our
community in the last several years is readily apparent in our growing taxable values, with increases of almost 9.6%,
11.7%, 15.5%, and 23.3% respectively, in each of the last four fiscal years.
As a means to review the impact of "rolling back the millage" next year, tax revenues are forecasted to remain flat
for the fiscal year 2007/08. Estimated receipts for years after 2007/08 are reflected at a conservative increase of 3%
annually.
Communications Services and Sales Tax
The anticipated revenue from the Communication Services tax is estimated to provide almost $6.6 million of the total
$121.9 million budget, or 5% of General Fund revenues in fiscal 2006/07.
Sales tax projections for the period of this forecast reflect a growth factor of 6.7% in fiscal 2006/07 and 3% annually
thereafter.
Utility & Franchise Fees
Franchise fees in the City of Clearwater are levied on companies in exchange for the right to operate franchises for
the purpose of maintaining and operating an electrical or gas distribution system in the City. Utility taxes are fees
levied on the purchase of electrical, gas, water, oil, or propane within the City.
Overall, receipts from utility and franchise fees from Progress Energy represent the majority of this revenue
category. In the overall category, these revenues have reflected steady growth in the past five years and are
forecasted to increase at rates approximating 3% to 5% annually throughout the forecast period.
Other Revenue Sources
The three revenue sources detailed above account for over 69% of the total General Fund revenues. All other
revenue sources are forecasted individually on a line item basis based upon historical revenue trends.
378
Item # 36
- .
Attachment number 1
Page 3 of 6
Financial Forecast
September, 2006
Expenditure Projections
Assumptions for expenditure projections should be consistent with related revenue and program performance
assumptions. A review of expenditure projections for individual programs, particularly those with significant
unexpected increases or decreases, is critical.
The expenditure projections are presented for each Department, and projections assume all current programs
continue into future fiscal years.
Salary and Benefits
Salary and benefit costs approximate 67.5% of all General Fund expenditures, at $82.1 million. Salary projections
are forecasted for budget approved 2006/07 full-time equivalent positions only. Funding for union employees are
projected within the limits of current union contracts and similar increases thereafter. Funding for SAMP
(Supervisory, Administrative, Managerial, and Professional) employees allows for a 4% merit increase. The attrition
rate, or salary savings, is assumed to be 1% for all five years. Medical insurance, the City's fastest growing cost, is
projected to increase 6% in fiscal year 2007/08 and 6% in each of the years thereafter. Medical insurance costs for
all employees are approximately $7.7 million of the City's total General Fund expenditures in the approved 2006/07
General Fund operating budget.
A positive note regarding the funding of the Old Fire Pension is evident in the Fire Department forecasted budget for
fiscal year 2007/08. Full funding of the Old Fire Pension plan is expected by the end of fiscal year 2006/07. This
forecast reflects the savings of approximately $1.5 million starting in 2007/08 in the Fire Department operating
budget. This forecast assumes that these savings will not be diverted to other programs, and will be reflected as a
reduction in General Fund expenditures starting in fiscal year 2007/08.
Ooerating Expenditures
Operating expenditures include numerous costs including basic operating supplies, travel, training, etc. These costs
as a whole represent approximately 16% of the total General Fund expenditures. Significant expenditures in the
operating category include utility costs for public facilities such as City Hall, the Municipal Services Building, our
libraries and recreational facilities, and contributions to agencies discussed below. Other significant costs include
our property and liability insurance on these same properties.
These expenditures are forecasted to increase in line with the consumer price index, which is estimated at 3.5% in
fiscal year 2007/08 and each of the years thereafter.
Contributions to Other Agencies
Contributions to Other Agencies in the General Fund remain as currently budgeted to include such contributions as
the annual contribution to Ruth Eckerd Hall of $477,620 and the contribution to the African American Leadership
program in the amount of$100,000.
Internal Service Costs
This category of expenditures reflects the reimbursement to our Internal Service Funds for services. Again, a major
portion of this category of expenditures is directly tied to Salary and Benefit increases. Internal Service Costs are
projected to increase at the rate of3.5% annually in each of the next five years.
Ooerating Capital
The operating capital category recognizes those capital purchases that are less than $25,000 and not accounted for in
the Capital Improvement Fund. These costs represent an insignificant portion of the General Fund total expenditures
at $136,200 annually. These costs are forecast to increase at the same rate as operating expenditures, 3.5% annually
in each of the next five years.
379
Item # 36
.. .
Attachment number 1
Page 4 of 6
Financial Forecast
September, 2006
Debt Service Costs
Debt service costs are projected taking into account all lease purchase contracts anticipated to be outstanding at the
end of fiscal year 2006/07 and reflect the impact of current outstanding public service tax bond commitments. Debt
service costs are forecasted to remain relatively stable throughout the five-year period, and do not reflect any major
new bond commitments during this period.
Transfers to the Capital Improvement Fund
Transfers to the Capital Improvement Fund are forecasted as proposed in the current six-year Council adopted
Capital Improvement Plan.
Forecast Summary Analysis
In summary, the impact of maintaining the current level of ad-valorem taxes, along with the projection of other
given current revenues and current service expenditures produces a deficit of almost $4.5 million in fIScal year
2007/08. The projected increase in the new fiscal year is primarily due to routine forecasted salary increases for
current employees and cost index increases for other supplies and services. Based upon these early projections, it
appears that the service cuts of this amount would be necessary to allow no increase in property tax revenue,
assuming revenues meet expectations, and expenditures are in line with forecasted projections.
This forecast does not factor in the impacts of any new programs or extraordinary issues during the forecast period.
380
Item # 36
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Page 6 of 6
Budget Calendar
Fiscal Year 2007/08
October 23
November 9
November 15
Dee-April
Feb - April
MarchI April
April 5
April 27
May
May 23
June 20
June 29
July 19
July 24
September 6
September 6
September 20
At Senior Executive Team meeting, City Manager provides guidance to staff and
announces that his proposed FY 2007/08 budget will reflect the roll-back rate.
CM directs Senior Management to provide 5% and 10% savings programs savings cuts
in their operations.
City Council appoints Budget Task Force
Staff support for weekly meetings of Budget Task Force
City Manager and Assistant City Managers review six-year capital improvement plan
and department organization and proposed program savings with Department Directors.
Departments prepare operating budgets.
Budget Task Force presents report to City Council
Budget Workshop with Council- review of Budget Task Force report and City
Manager proposed savings to provide "rolled-back" budget.
City Manager meetings with Departments to provide final direction and finalize
department budgets.
Receipt of early "Estimate of Taxable Values" from Pinellas County.
Receipt of Preliminary Taxable Values from Pine lias County (figures used in Budget).
City Manager presents operating budget to the City Council.
City Council sets Preliminary millage rate.
City must provide Pinellas County with Preliminary millage rate
First Public Hearing on Budget.
Public Hearing on Penny for Pinellas.
Final Public Hearing on Budget.
53
Item # 36
SUBJECT / RECOMMENDATION:
Belleair Beach Police Services
SUMMARY:
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
Review Approval: 1) Clerk
Cover Memo
Item # 37
Attachment number 1
Page 1 of 4
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Item # 37
Attachment number 1
Page 2 of 4
addition to those listed in the Exhibit, please note that also.
As time is of the essences in resolving this matter, please bring this request to your City Council
for their consideration at your earliest convenience. The City Council of Belleair Beach is most
interested in moving this process along in an expeditious manner. If you have any questions, or
need fmiher clarification please do not hesitate to contact Reid Silverboard, City Manager, at
959-4646 or 647-3348, I can be reached at 644-7191.
I look forward to your response at your earliest convenience.
cc:
Page 2
Item # 37
Attachment number 1
Page 3 of 4
1
L One (l) officer hours seven assigned to
induding
of Helleair to:
a. Request specific to to IS
b. not to
3.
on
5.
6.
7.
to
checks.
8.
9.
10.
to
,)
j.
scene
16.
'7
f.
18.
to
Belleair Shore PQlicinK~.Most
would also patrol
to would need to out.
Office Space~ The officer/deputy will be provided space in city hall to meet
with residents needing the
21. The city would be one patrol zone and the only the officer/deputy would respond
to a call out of the zone is if there is an officer needs assistance call from a nearby
area. When the zone officer has to leave the city for an extended period of time
Page 3
Item # 37
Attachment number 1
Page 4 of 4
(prisoner transport, court hearing, etc.), an officer/deputy from another area will be
moved to the City to provide coverage.
Special Traffic Enforcement Unit, for concentrated enforcement such as the additional
deputy/officer assigned for enforcement of pedestrian crosswalk regulations and
similar shorHerm assignments.
Lock and open gates daily at Belleair Shore Beach Parking lots.
24. Issue Solicitor's/Peddler's Permits.
VerifY garage sale permits.
26. Respond to traffic crashes in the city.
27. Delivers Agenda packets, mail and other items to the Mayor and Council and
members of boards.
Make City bame deposits.
Post notices at Parks.
30. Provide NPDES Inspections.
31. Communications tie~in with
The Pinellas Sheriff's proposal for providing police a
stipulation to hire all Belleair Beach full police officers standing at a
equal to their current salary or that of a starting deputy's salary, whichever is
note if will include a
Police Contracting Clearwater revised 3-28.07
Page 4
Item # 37
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
Review Approval: 1) Clerk
Cover Memo
Item # 38
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Florida Orchestra - Leonard Stone & James Gillespie
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 39
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Neighborhood and Home of the Quarter, Business Beautification Award and Neighborhood and Home of the Year Awards
SUMMARY:
Review Approval: I) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 40
SUBJECT / RECOMMENDATION:
Proclamation: Bike to Work Week
SUMMARY:
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
Review Approval: I) Clerk
Cover Memo
Item # 41
SUBJECT / RECOMMENDATION:
Proclamation: National Bike Month
SUMMARY:
Meeting Date:4/16/2007
Work Session
Council Chambers - City Hall
Review Approval: 1) Clerk
Cover Memo
Item # 42